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Accounting Assistant Resume: Sample, Job Description & Tips

Are you interested in becoming an accounting assistant? Or, are you already working in this profession and looking for ways to take your career to the next level? Well, you have come to the right place. This article is all about accounting assistant resume samples, job descriptions, and tips to help you land your next job or advance in your current career.

What is an Accounting Assistant?

Before delving into the specifics, let’s first understand who an accounting assistant is. An accounting assistant is a professional who provides support to accounting and financial management staff through various clerical and administrative tasks. Their primary responsibility is to ensure that financial records are accurate, complete, and up to date. They perform tasks such as data entry, bookkeeping, reconciling bank statements, preparing invoices, and processing payroll.

Whether you are a recent graduate or an experienced professional, this article will provide you with valuable insights and actionable tips to help you succeed in your career as an accounting assistant. So, let’s get started!

Importance of a Great Accounting Assistant Resume

Accounting assistant roles are highly competitive, with many qualified candidates vying for a limited number of positions. In this environment, it’s essential to stand out from the crowd, and a great resume is the first step towards achieving that goal.

But why is having an exceptional accounting assistant resume so crucial? Let’s take a look at some statistical data that highlights its importance:

According to a study by TheLadders, recruiters spend an average of just 6 seconds reviewing a resume. That’s right — six seconds. This means that your resume needs to make an immediate impact and clearly communicate your skills and qualifications.

Another study by CareerBuilder found that 58% of resumes contain typos or grammatical errors. These mistakes can significantly harm your chances of getting hired, as they can make you appear careless or unprofessional.

In a survey conducted by Robert Half, 84% of CFOs said that a resume is the most crucial factor when considering a candidate for an accounting assistant role. This underscores the fact that your resume is your ticket to an interview, and ultimately, a job offer.

Finally, data from Indeed shows that job postings for accounting assistant positions receive an average of 28 resumes per job. This competition means that you need to have a standout resume that showcases your unique strengths and qualifications.

A great accounting assistant resume is crucial for getting hired in this highly competitive field. Recruiters spend just seconds reviewing resumes and look for mistakes or inconsistencies that could hurt your chances. CFOs, in particular, place a high value on the importance of a good resume when making hiring decisions, so it’s essential to invest time and effort into crafting a standout document.

Sample Accounting Assistant Resume

Here is a comprehensive resume template for an accounting assistant, including explanations for each section:

Contact Information

Include your name, address, phone number, and email address. Make sure this information is up-to-date and professional.

Objective or Summary

In this section, summarize your career aspirations and goals as they relate to the position for which you are applying. Keep it brief, clear, and focused.

List your academic achievements, including your degree(s), major(s), and any relevant coursework. Include the name of the school(s), their location(s), and the dates you attended. If you have not yet graduated, include your expected graduation date.

Certifications

Include any relevant certifications that you hold, such as CPA, CMA, or PMP. If you have not yet obtained any certifications, consider pursuing them to enhance your qualifications.

Relevant Experience

List your professional experience, starting with your most recent position. Include your job title, the name of the company, and the dates you worked there. Describe your key responsibilities and achievements, emphasizing your accounting-related skills and strengths. Quantify your achievements where possible (e.g., “Managed accounts payable and receivable for a $10 million portfolio”).

List your relevant skills, such as proficiency in accounting software, knowledge of GAAP and IFRS, and experience with financial statements. Highlight any skills that differentiate you from other candidates.

Personal Interests

End with a brief list of your personal interests, such as volunteering, travel, or hobbies. This section can provide insight into your personality and make you more memorable to employers.

Remember to tailor your resume to the specific job you are applying for, emphasizing the skills and experiences that are most relevant to the position. By following this comprehensive template, you can create a strong accounting assistant resume that helps you stand out from the competition.

Key Sections of an Accounting Assistant Resume

To create an effective accounting assistant resume, it’s important to ensure that you include the right sections. These key sections not only help you highlight your skills and experience, but also give a clear understanding of who you are as a candidate.

Here are the key sections to include in an accounting assistant resume:

1. Resume Objective or Summary

The objective or summary section is a brief statement that gives the hiring manager an overall picture of your goals and skills. An effective objective or summary should be tailored to the position you are applying for and should highlight your most relevant skills and experience.

2. Education and Certifications

This section should highlight your educational background, including any certifications or degrees relevant to the accounting field. Be sure to include the name of the institution, degree or certification earned, and graduation date.

3. Work Experience

This is the most important section of your accounting assistant resume. It should highlight your previous work experience, including your job title, company name, location, dates of employment, and key responsibilities and achievements. Be sure to include any relevant accounting or financial experience.

4. Technical Skills

In addition to your qualifications, many accounting assistant positions require specific technical skills, such as experience with accounting software or financial analysis tools. This section should highlight your technical skills and provide context on how you are proficient in such tools.

5. Interpersonal Skills

Accounting assistants need to effectively communicate and collaborate with others. Highlighting interpersonal and soft skills is important to demonstrate your ability to work well with others. Skills such as strong communication, teamwork, and attention to detail are highly valued.

6. Achievements and Awards

This section is optional but can be a powerful addition to your resume. This section provides you with an opportunity to highlight any recognition or achievements you have accomplished. These positive moments can help differentiate and elevate you above other candidates.

When writing each section of your accounting assistant resume, it’s important to tailor them to the specific job description you are applying for. Use action verbs to convey your responsibilities, and quantify your achievements whenever possible. Keep it clear and concise, highlighting data that is most meaningful to your prospective employer.

If you follow these tips and guidelines for each section, you will create an accounting assistant resume that best represents your value proposition to hiring managers.

Job Description of an Accounting Assistant

An accounting assistant is a support professional who performs various administrative and financial tasks to help the accounting department run smoothly. The job requires a high level of accuracy, attention to detail, and strong organizational skills. Depending on the organization, accounting assistants may work under the supervision of a senior accountant or a controller.

Duties and Responsibilities

The primary duties and responsibilities of an accounting assistant may include:

• Maintaining and organizing financial records: Accounting assistants may be responsible for maintaining financial records, including invoices, receipts, and statements. They must ensure that all financial transactions are accurately recorded and organized for easy retrieval.
• Accounts payable and receivable: An accounting assistant may handle accounts payable and receivable functions for the organization. This may involve processing invoices, reconciling accounts, and making payments to vendors.
• Bank reconciliation: Accounting assistants may perform bank reconciliation functions to ensure that all financial transactions are accurately recorded and accounted for.
• Budget tracking: An accounting assistant may assist in tracking budget expenditures and creating financial reports that provide insight into the financial health of the organization.
• Payroll processing: Depending on the organization, accounting assistants may also be responsible for processing payroll, including calculating employee hours, calculating taxes and deductions, and issuing paychecks or electronic transfers.

Skills and Qualifications

To be successful in the role of an accounting assistant, you must have the following skills and qualifications:

• Accounting knowledge: A strong foundation in accounting principles and practices is essential for succeeding in this role. Accounting assistants must have knowledge of financial statements, accounts payable and receivable, and budgeting.
• Attention to detail: An accounting assistant must possess an eye for detail, as even the smallest error can have a significant impact on the financial records of the organization.
• Organizational skills: The ability to maintain and organize financial records is critical for an accounting assistant. They must be able to manage multiple tasks and deadlines while maintaining accuracy.
• Technology skills: With the increasing use of accounting software and computerized financial systems, accounting assistants must possess strong technical skills. Familiarity with accounting software packages, such as QuickBooks or Xero, is a plus.
• Communication skills: Accounting assistants communicate with various stakeholders, including vendors, employees and other departments. Good communication skills, both written and verbal, are essential for success in this role.
• Education and experience: A bachelor’s degree in accounting or finance is preferred for this position. However, some organizations will hire candidates with an associate’s degree or relevant experience in lieu of a degree.

The role of an accounting assistant is critical to the success of the accounting department. The position requires knowledge of accounting principles, attention to detail, strong organizational and technical skills, and the ability to communicate effectively with various stakeholders. With the right education and experience, this role can be a rewarding and fulfilling career path for those interested in pursuing a career in accounting.

Accounting Assistant Job Outlook

Are you considering a career in the accounting assistant field or wondering what the future holds for this role? Here’s a breakdown of the projected job growth and median salary and wages for accounting assistants.

Projected Job Growth

According to the Bureau of Labor Statistics, the employment of accounting assistants and bookkeepers is expected to grow 6 percent from 2019 to 2029. This growth rate is faster than the average for all occupations. The demand for accounting assistants is expected to continue to increase as businesses continue to grow, and as tax laws and regulations become more complex.

Median Salary and Wage Data

The median annual salary for accounting assistants in the United States is $40,240, according to the BLS. The lowest 10 percent earned less than $27,510, while the highest 10 percent earned more than $62,410.

When it comes to hourly wages, the median hourly wage for accounting assistants is $19.35. The lowest 10 percent earned less than $13.23 per hour, while the highest 10 percent earned more than $30.02 per hour.

It’s important to note that salary and wages can vary depending on the industry, experience level, geographic location, and company size.

The job outlook for accounting assistants looks promising, and the median salary and wages are competitive. If you’re interested in pursuing a career as an accounting assistant, make sure to highlight your relevant skills and experience in your resume and cover letter.

Tips for Crafting a Standout Accounting Assistant Resume

To land your dream job as an accounting assistant, you need to create a standout resume that highlights your skills, experience, and qualifications. Here are some tips to help you craft a winning resume:

Show Off Your Relevant Skills

The first thing you need to do is showcase your relevant skills. Hiring managers are looking for someone with expertise in areas such as bookkeeping, accounting software, data entry, and financial statements. Make sure your resume includes specific examples of your proficiency in these areas.

Highlight Your Experience

In addition to your skills, your experience is another crucial factor that will set you apart from other candidates. Use concrete examples from previous roles to demonstrate how you’ve contributed to the companies you’ve worked for. Also, mention any accounting training courses or certifications you’ve completed.

Customize According to the Job Posting

When applying for an accounting assistant job, it’s vital to customize your resume for each job posting. Study the job description and match your skills and experience to the requirements of the position. Incorporate relevant keywords and phrases into your resume to give it a better chance of getting noticed by automated applicant tracking systems.

Use Action Verbs

Using action verbs makes your resume more dynamic and engaging. Start each bullet point with a strong action verb that describes your accomplishments. Avoid passive phrases such as “responsible for” or “involved in.” Instead, use active phrases like “managed,” “implemented,” or “resolved.”

Avoid Common Resume Mistakes

To ensure that your accounting assistant resume stands out for the right reasons, avoid common mistakes such as typos or grammatical errors. Ensure that you use a clean, modern format that’s easy to read. And don’t forget to proofread your resume and ask someone else to read it as well.

Crafting a standout accounting assistant resume is essential when it comes to landing your dream job. Use these tips to showcase your skills and experience and make your resume a compelling introduction to your potential employer.

Education and Training for Accounting Assistants

If you’re interested in pursuing a career as an accounting assistant, there are multiple paths you can take to enhance your resume and skillset. Below are key accounting courses and certifications that can help you stand out to potential employers, as well as alternative paths to becoming an accounting assistant.

Key Accounting Courses and Certifications

Introduction to Accounting:  This course provides a solid foundation in accounting principles, including financial statements, transactions, and basic bookkeeping.

Excel for Accounting:  Proficiency in Microsoft Excel is critical for accounting assistants, and this course will teach you best practices for spreadsheets, formulas, and data analysis.

QuickBooks:  QuickBooks is a popular accounting software used by many companies. Understanding how to use it can be a valuable asset in your job search.

Certified Accounting Technician (CAT):  CAT is an internationally recognized certification program for accounting professionals, which teaches essential accounting skills, including budgeting, payroll, and taxation.

Certified Bookkeeper (CB):  CB is a nationally recognized certification program that covers fundamental bookkeeping concepts, including record-keeping, financial statements, and payroll.

Alternative Paths to Becoming an Accounting Assistant

On-the-Job Training:  Many companies offer on-the-job training programs that can teach you accounting skills while you work.

Internships or Entry-Level Positions:  Consider internships or entry-level positions in accounting departments to develop your skills and gain experience.

Online Courses and Certifications:  Online courses and certifications, such as Udemy or Coursera, can provide affordable education and training opportunities for accounting assistants.

Community College Courses:  Community colleges offer a wide variety of accounting courses, including continuing education programs, that can enhance your accounting skills and knowledge.

By pursuing key accounting courses and certifications or alternative paths to becoming an accounting assistant, you can showcase your expertise and commitment to the field on your resume.

Soft Skills for Accounting Assistants

As an accounting assistant, it’s not just about having technical skills and knowledge in financial management. You also need to have a set of soft skills that will help you succeed in your role. Here are some important soft skills that are essential for being a successful accounting assistant:

1. Attention to Detail

As an accounting assistant, you will need to be meticulous and have great attention to detail. You will be responsible for reviewing and analyzing financial reports and data. Any slight mistake can have a significant impact on the company’s finances. Ensure that you demonstrate your attention to detail on your resume by highlighting projects and tasks where you had to work on numbers and data with accuracy.

2. Strong Communication Skills

Since you will be working with various individuals in the company, having strong communication skills is crucial. You need to be able to articulate complex financial information in a way that is easy to understand for those who don’t have a financial background. This can also mean being able to communicate effectively via email or phone. In your resume, highlight instances where you have provided financial information or reports to different departments or personnel in the organization.

3. Time Management

As an accounting assistant, you will often be working with tight deadlines. Time management is critical to ensure that you get everything done on time. It’s essential to be able to prioritize your workload and plan your day effectively. On your resume, include experiences where you had to work on a project with a tight deadline and how you were able to manage your time efficiently to deliver it.

4. Analytical Thinking

Analytical thinking is an essential skill for any accounting assistant as you will need to be able to analyze and interpret financial data. You will need to be able to identify trends, patterns, and issues that need to be addressed. In your resume, include experiences where you had to analyze financial data and present it to management for decision-making purposes.

5. Teamwork

Being able to work effectively with others is essential as an accounting assistant. You will be working with different individuals and departments in the company. Collaboration is crucial to ensure that everyone is on the same page and that everything is done correctly. On your resume, highlight experiences where you had to work with different teams or departments to complete a complex financial project.

Technical skills alone are not enough to be a successful accounting assistant. Having the right set of soft skills is equally important. Make sure to include experiences that demonstrate your soft skills on your resume to make you stand out from other candidates.

Accounting Assistant vs. Bookkeeper: What’s the Difference?

When it comes to financial management, businesses require skilled professionals to maintain a smooth flow of operations. Two job titles that often get mistaken for one another are Accounting Assistant and Bookkeeper. Although the jobs are similar, they have distinct differences in their job duties and responsibilities.

Job Duties and Responsibilities

Accounting Assistant

An Accounting Assistant supports the accounting team by performing administrative and clerical tasks. The following are some typical responsibilities of an Accounting Assistant:

• Recording financial data in the accounting system
• Verifying and reconciling data, such as accounts payable, accounts receivable, and payroll
• Preparing bank deposits and reconciling bank accounts
• Issuing invoices and handling accounts payable
• Assisting with budget preparation and analysis
• Preparing financial statements and reports
• Providing customer support by addressing accounting-related issues

A Bookkeeper, on the other hand, plays a more critical role in the company’s financial management. A Bookkeeper also performs administrative and clerical tasks; however, the responsibilities are more complex. Some typical responsibilities of a Bookkeeper are:

• Recording financial transactions, such as purchases and sales
• Balancing and maintaining accurate general ledgers
• Preparing and submitting tax forms
• Monitoring accounts receivable and payable
• Reconciling bank accounts
• Any other additional accounting duties required by the company

To qualify as an Accounting Assistant, candidates need to have an associate’s or bachelor’s degree in accounting, finance, or business administration or a similar field. However, some employers might consider candidates with a high school diploma if they have relevant work experience. As for skills, Accounting Assistants should possess excellent organizational, time-management, and communication skills. They should also demonstrate proficiency in Microsoft Office and accounting software, such as QuickBooks.

While a Bookkeeper doesn’t require a degree, the most preferred educational background is an associate’s or bachelor’s degree in accounting, finance or business administration, or a similar field. However, they should have relevant work experience to qualify for the position. The skills needed for a Bookkeeper role include excellent communication, attention to detail, organization, and time-management skills. Bookkeepers should also have accounting software, tax preparation software, and Microsoft Excel proficiency.

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3 Accounting Assistant Resume Examples That Work in 2024

Accounting Assistant Resume

Clean accounting assistant resume, modern accounting assistant resume.

• Accounting Assistant Resume Writing 101

The accounting department has many clerical needs that must be handled with high levels of accuracy. Your skills are an exact match for those needs, with your outstanding ability to handle filing, bank records, and expense tracking to keep operations running smoothly. 

Is your resume template capable of helping you prepare a resume to make a smooth transition into your next accounting assistant job? 

Our ai cover letter generator and accounting assistant resume examples can assist in the process. They’ll help you display your professional skills in the right way to reassure companies that you’ll be the right match to assist in their financial operations at every level.

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What Matters Most: Your Accounting Assistant Skills & Work Experience

As an accounting assistant, you may help several departments with their needs, from payroll to vendor management. That probably leaves you wondering which skills will be the best fit to list within the 6 to 10 you’ll have space for on your resume. 

Ideally, you want to tailor the skills on each resume you submit to the company’s needs based on the job description . For instance, if the position requires assisting the payroll department, you may want to focus your skills on organizing employee time-tracking data and payment processing. 

Here are some of the most popular accounting assistant skills to get you started. 

9 most popular accounting assistant skills

• Payroll Administration
• Tax Reporting
• Microsoft Office
• Cost Control
• Vendor Management
• Accounts Receivable
• Accounts Payable

Sample accounting assistant work experience bullet points

Listing your top skills is just the start. You also must show hiring managers how you’ve used abilities like tax reporting or invoicing successfully. 

You can use your numerical analysis skills to your advantage in your work experience bullet points by adding accounting-related metrics to each one. 

For instance, you could use examples of improving direct costs, margins, or process efficiency within your role. 

Here are a few samples:

• Reviewed quarterly sales tax reports and reconciled any mismanaged data to improve compliance ratings by 57%. 
• Processed over 1,000 monthly invoices and recorded them in accounts payable systems within Quickbooks to ensure 99% of payments were made on time. 
• Checked incoming emails every hour to answer client questions or concerns quickly, reducing problem resolution times by 33%. 
• Coordinated with vendors to establish routine payment schedules and invoicing processes, reducing the number of late charges by 46%. 

Top 5 Tips for Your Accounting Assistant Resume

• The accounting field is ever-changing with new compliance needs and software like Quickbooks always being updated. Therefore, listing your most recent skills first is a great idea to present a relevant skill set to financial hiring managers. 
• One of the best ways to stand out in a financial position that requires accuracy while performing tasks like cost control analysis is to submit a resume that’s accurate and free of grammatical errors. Always proofread before submitting. 
• While there are several steps to manage tasks, such as accounts receivable reporting, hiring managers have many resumes they must review. You’ll make a bigger impact with short examples that grab attention in that process, like how you used the Quickbooks metrics analysis feature to make accounts receivable data 60% more accessible to decision-makers. 
• Action words like “reported” or “analyzed” will make your examples stand out in the accounting field. For instance, rather than saying you “can manage invoicing effectively,” you could say you “analyzed monthly invoices to ensure 99% reporting accuracy.” 
• When applying to an accounting assistant role, you want to ensure everything you put on your resume is as relevant as possible to business financial needs. Limit your resume to three or four most recent jobs relevant to key skills like accounts payable or vendor management. 

A resume objective will work well if you don’t have much experience as an accounting assistant. For example, your objective could explain how you’re a dedicated professional eager to apply your 18 months of payroll administration experience to the role. 

Your accounting assistant resume should be one page in length. It’s important to keep it concise and relevant to key skills like tax reporting or Microsoft Office while including enough relevant metrics, like how the Excel spreadsheet system you created helped boost reporting compliance by 54%. 

Accounting assistant resumes should always be tailored to each role you apply to. Companies in different industries or with varying financial processes will all have unique needs. For instance, a manufacturing company may be very concerned with cost control measures during operational processes. 

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Accounting Assistant Resume Template

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Being an accounting assistant requires a particular set of skills. You're often the backbone of the accounting department, handling data entry, invoice processing, and overall financial record keeping. The job requires meticulous attention to detail, great numerical skills, and often, a good handle on certain software like Quickbooks or Excel. Lately, due to increased digitalization, many accounting assistant roles may also require familiarity with cloud-based tools and software. As you craft your resume, remember that hiring managers are keen to see your technical skills, your ability to work with a team, and examples of how you've added value in past roles, such as improving processes or saving company resources. Specificity is key, so provide quantifiable achievements whenever possible.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your accounting assistant resume in 2024,    highlight software proficiency.

As an accounting assistant, you'll likely be using a variety of accounting and data management software. Specify which programs you're familiar with, like QuickBooks, MS Excel, or any other cloud-based accounting tools, as this can be a key deciding factor for hiring managers.

   Detail achievements with numbers

When drafting the experience section, don't just list your routine tasks. Instead, highlight achievements and improvements you've brought about, ideally using specific numbers. For example, "Implemented a new data entry method that improved efficiency by 20%".

In an accounting assistant role, you’ll be doing basic accounting tasks such as record keeping, cash handling, and billing to help support your company. You may be able to get this job straight out of school, but some companies may require a few years of accounting experience. Use a resume like this one to showcase the experience you do have, giving specific examples of achievements that illustrate your organizational, analytical, and problem-solving skills.

   Resume is focused on the specific accounting position

Recruiters like to see consistency in resumes, and if you have a lengthy work history within a specific role, you’ll be a desirable candidate for that position. Having held previous accounting assistant positions (including ones of increasing seniority), you’ll have gained many relevant and transferable skills for your new job.

   Relevant educational history is included

Most companies want to hire accounting assistants who at least hold a bachelor’s degree in a relevant subject area (such as applied business, accounting, or finance). Be sure to mention your finance-related educational background and credentials on your resume.

Accounts Payable Specialist Resume Sample

Accounts receivable specialist resume sample.

As a hiring manager who has recruited accounting assistants at companies like Ernst & Young, Deloitte, and KPMG, I've reviewed hundreds of resumes. The following tips will help you create a strong accounting assistant resume that stands out to hiring managers. These tips complement the resume examples provided earlier.

   Highlight your accounting skills

Hiring managers look for specific accounting skills on your resume, such as:

• Proficiency in accounting software like QuickBooks, Xero, or FreshBooks
• Experience with accounts payable and receivable, general ledger, and financial reporting
• Knowledge of accounting principles and GAAP

Make sure to include these skills in your resume, especially in a dedicated 'Skills' section. Provide examples of how you've used these skills in your work experience section too.

Avoid simply listing generic skills like 'attention to detail' or 'organized'. Instead, be specific about your accounting skills and how you've applied them.

   Quantify your accomplishments

When describing your work experience, use numbers and metrics to quantify your impact. This helps hiring managers understand the scope and significance of your contributions.

Compare these two examples:

• Managed accounts payable and receivable
• Processed an average of 100 invoices per month, ensuring 98% were paid within net 30 terms
• Identified and resolved discrepancies in accounts receivable, reducing outstanding balances by 25%

The second example uses specific numbers to illustrate the candidate's impact, making their accomplishments more concrete and impressive.

   Tailor your resume to the job description

Every company has different needs and priorities for their accounting assistant role. Tailor your resume to the specific job you're applying for by:

• Using keywords from the job description in your resume
• Highlighting experiences and skills that match what the job requires
• Providing examples of how you've performed similar duties in the past

For example, if a job description emphasizes experience with accounts payable, make sure to include details of your accounts payable work and how you excelled in that area.

Processed an average of 50 vendor invoices per week, ensuring all payments were made accurately and on time. Implemented a new system for tracking and organizing invoices, reducing payment errors by 20%.

   Show your progress and promotions

Hiring managers want to see that you've grown and progressed in your career. If you've earned promotions or taken on additional responsibilities in your previous roles, make sure to highlight that in your resume.

One way to show progress is by listing your experience in reverse-chronological order, with your most recent and impressive positions first. For example:

• Senior Accounting Assistant, ABC Company (2018-2022)
• Accounting Assistant, ABC Company (2015-2018)

In the bullet points under each role, describe how your duties and accomplishments grew as you were promoted. This shows the hiring manager that you're capable of taking on more responsibility and adding value to the company over time.

   Include relevant certifications

In addition to your work experience and skills, certifications can make your resume stand out. Some valuable certifications for accounting assistants include:

• Certified Bookkeeper (CB)
• Certified Public Bookkeeper (CPB)
• Certified Accounting Assistant (CAA)
• QuickBooks Certified User (QBCU)

List your certifications in a separate 'Certifications' section on your resume, or include them in your 'Education' section. If you're currently pursuing a certification, you can list it as 'In Progress' with the expected completion date.

Having relevant certifications shows hiring managers that you're committed to your profession and have the knowledge and skills needed for the job.

   Showcase your soft skills through examples

While technical accounting skills are crucial, hiring managers also look for soft skills like communication, teamwork, and problem-solving. However, simply listing these skills on your resume isn't enough. Use examples to show how you've demonstrated these skills in your work.

For example, instead of just saying you have 'strong communication skills', you could write:

Collaborated with cross-functional teams including sales, operations, and finance to ensure accurate and timely financial reporting. Presented financial reports to senior management and provided clear explanations of complex accounting issues.

This example shows that you can communicate effectively with different teams and explain financial information to non-financial stakeholders. By providing specific examples of your soft skills in action, you make a stronger case for your ability to succeed in the role.

Writing Your Accounting Assistant Resume: Section By Section

  summary.

When writing your accounting assistant resume, the summary section is optional. While it's not a must-have, a well-written summary can provide valuable context about your career goals and highlight your most relevant qualifications. However, avoid using an objective statement, as it's an outdated practice that doesn't add much value to your resume.

If you choose to include a summary, make sure it complements the rest of your resume without repeating information already covered in other sections. Use this opportunity to mention your target job title and incorporate relevant keywords that are likely to be picked up by applicant tracking systems (ATS).

To learn how to write an effective resume summary for your Accounting Assistant resume, or figure out if you need one, please read Accounting Assistant Resume Summary Examples , or Accounting Assistant Resume Objective Examples .

1. Tailor your summary to the accounting assistant role

When crafting your summary, focus on the specific requirements and responsibilities of an accounting assistant. Highlight your relevant skills, experience, and achievements that demonstrate your suitability for the role.

For example, instead of a generic summary like this:

Experienced professional seeking a challenging position in a dynamic organization where I can utilize my skills and contribute to the company's success.

Tailor your summary to the accounting assistant role:

Detail-oriented accounting professional with 3+ years of experience in accounts payable, receivable, and financial reporting. Proficient in QuickBooks and Excel, with a proven track record of maintaining accurate financial records and improving efficiency through process optimization.

2. Showcase your accounting skills and achievements

Use your summary to highlight your most relevant accounting skills and quantifiable achievements. This helps grab the hiring manager's attention and sets you apart from other candidates.

Some key skills and achievements to consider including:

• Proficiency in accounting software (e.g., QuickBooks, Xero, SAP)
• Experience with accounts payable, accounts receivable, and general ledger
• Knowledge of financial reporting and analysis
• Improvements in efficiency or cost savings through process optimization
• Successful completion of financial audits or reconciliations

By showcasing your specific accounting skills and achievements, you demonstrate your value and potential impact as an accounting assistant.

  Experience

The work experience section is the heart of your resume as an accounting assistant. It's where you show hiring managers that you have the skills and experience to excel in the role. In this section, we'll break down the key steps to writing a compelling work experience section that will grab the attention of employers and help you land your next accounting assistant job.

1. Use strong accounting action verbs

When describing your work experience, use powerful action verbs that are relevant to accounting and showcase your skills. Weak, generic verbs like 'helped' or 'assisted' don't give a clear picture of your contributions.

Instead of this:

• Helped with accounts payable and receivable
• Assisted with month-end close

Use strong accounting verbs like:

• Processed accounts payable and receivable transactions
• Reconciled accounts as part of month-end close procedures
• Analyzed financial statements to identify discrepancies
• Audited expense reports to ensure compliance with policies

2. Quantify your impact with metrics

Numbers speak louder than words on a resume. Whenever possible, use specific metrics to quantify your achievements and give a sense of the scale of your responsibilities.

Here are some examples:

• Processed an average of 100 invoices per week, ensuring on-time payment to vendors
• Reduced outstanding receivables by 25% through proactive follow-up with clients
• Identified and corrected errors in financial reports, saving the company $10,000 in potential fines
• Managed petty cash fund of $500 and reconciled on a weekly basis

If you don't have access to exact numbers, estimates are okay too. The key is to provide context for your accomplishments.

3. Highlight your accounting software proficiencies

Modern accounting is heavily reliant on software, so showcasing your technical skills is crucial. Mention the specific accounting and enterprise resource planning (ERP) systems you have experience with.

Proficient in QuickBooks, Xero, SAP, and Microsoft Dynamics GP. Skilled in using Excel for complex financial modeling and data analysis.

If you have certifications in any of these programs, be sure to note that as well. Certifications demonstrate a higher level of proficiency and commitment to your field.

4. Show your career progression

Hiring managers love to see growth and progression in your work history. If you've been promoted or taken on additional responsibilities in your past roles, make that clear.

One way to do this is by breaking out each role within a company:

• Took on additional responsibilities including training junior staff and leading process improvement initiatives
• Assisted with implementation of new accounting software, serving as a liaison between accounting and IT teams
• Processed accounts payable and receivable transactions, maintaining 98%+ accuracy
• Prepared monthly account reconciliations and assisted with financial reporting

This format makes your career progression crystal clear to hiring managers.

  Education

The education section of your accounting assistant resume should be concise and relevant. It's an opportunity to showcase your academic background and any specialized training that qualifies you for the role. Here are some key tips to keep in mind when writing your education section.

1. List your highest degree first

Start with your most recent or highest level of education. For accounting assistants, this is typically a bachelor's degree in accounting, finance, or a related field.

Here's an example of how to format your degree:

Bachelor of Science in Accounting University of ABC, City, State Graduated: May 2021 GPA: 3.8/4.0

If you have multiple degrees, list them in reverse chronological order.

2. Include relevant coursework

If you're a recent graduate or have limited work experience, highlighting relevant coursework can demonstrate your knowledge and skills to potential employers. Choose courses that are directly applicable to the accounting assistant role, such as:

• Financial Accounting
• Managerial Accounting

However, avoid listing too many courses, as it can clutter your resume. Stick to 3-4 of the most relevant ones.

3. Showcase accounting certifications

If you have any accounting certifications, include them in your education section to set yourself apart from other candidates. Some common certifications for accounting assistants include:

• Certified Accounting Paraprofessional (CAP)

Certified Bookkeeper (CB) American Institute of Professional Bookkeepers Obtained: September 2020

4. Keep it concise for senior roles

If you're a senior-level accounting assistant with extensive work experience, your education section should be brief. Hiring managers will be more interested in your professional accomplishments than your academic background.

Here's an example of what not to include:

• Bachelor of Science in Accounting, XYZ University, Graduated: 1995
• Relevant Coursework: Financial Accounting, Managerial Accounting, Taxation, Auditing
• GPA: 3.5/4.0

Instead, keep it simple and focus on your degree, university, and graduation year (if you choose to include it):

Bachelor of Science in Accounting, XYZ University

  Skills

The skills section of your accounting assistant resume is where you showcase your top abilities that are relevant to the job. Hiring managers quickly scan this section to assess if you have the right mix of accounting skills, software proficiencies, and industry knowledge. A well-crafted skills section can make the difference between your resume being shortlisted or rejected.

Here are some tips to write an effective accounting assistant skills section:

1. Include a balanced mix of accounting skills

As an accounting assistant, you need a variety of skills to perform your job effectively. Your skills section should include:

• Accounting skills : General ledger, accounts payable/receivable, bank reconciliations, month-end close
• Software skills : QuickBooks, Excel, ERP systems like SAP or Oracle
• Industry-specific skills : Tax preparation, payroll processing, financial reporting

Aim for a balanced mix of 8-12 skills that cover different aspects of your job. Avoid listing too many skills, as it may seem like you are a jack-of-all-trades and master of none.

2. Tailor your skills to the job description

Many companies use Applicant Tracking Systems (ATS) to screen resumes for relevant keywords before a human reviews them. To get past the ATS and catch the hiring manager's attention, make sure your skills section includes keywords from the job description.

For example, if the job requires experience with QuickBooks and payroll processing, your skills section might look like this:

QuickBooks Payroll processing Accounts payable/receivable Month-end close

Avoid listing skills that are not mentioned in the job description or are not relevant to accounting assistant roles, such as:

Microsoft Word Customer service Social media management

3. Categorize your skills for easy scanning

To make your skills section easy to read, consider grouping your skills into categories. This is especially helpful if you have a lot of technical skills or industry-specific knowledge. For example:

Accounting : General ledger, Accounts payable, Accounts receivable, Bank reconciliations Software : QuickBooks, Excel, SAP, Oracle Payroll & Tax : Payroll processing, Tax preparation, 1099 filings

Categorizing your skills helps the hiring manager quickly identify if you have the specific expertise they are looking for.

4. Avoid listing outdated or generic skills

While it may be tempting to list every accounting skill you possess, focus on skills that are current and relevant to modern accounting assistant roles. Avoid listing outdated software or generic skills that don't add value:

Lotus 1-2-3 Typewriting 10-key calculator Data entry

Instead, emphasize your proficiency with current accounting software, ERP systems, and industry best practices:

QuickBooks Online Microsoft Dynamics GP Accounts payable automation Sales tax compliance

Skills For Accounting Assistant Resumes

Here are examples of popular skills from Accounting Assistant job descriptions that you can include on your resume.

• General Ledger
• Bank Reconciliation
• Financial Reporting
• Accounts Receivable (AR)

Skills Word Cloud For Accounting Assistant Resumes

This word cloud highlights the important keywords that appear on Accounting Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Accounting Assistant Resumes

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• Accountant Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Accountant Assistant Resumes:

• Prepare and maintain financial records, including ledgers, journals, and trial balances
• Reconcile bank accounts and credit card statements
• Prepare financial statements and reports
• Assist with budget preparation and analysis
• Assist with accounts payable and accounts receivable
• Prepare and process payroll
• Prepare and file tax returns
• Assist with audits
• Monitor and reconcile inventory
• Assist with financial forecasting and planning
• Prepare and analyze financial data for decision making
• Assist with special projects and other duties as assigned

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Accountant Assistant Resume Example:

• Managed accounts payable and accounts receivable, reducing payment processing time by 20% and improving accuracy by 15%.
• Prepared and filed tax returns, resulting in a 100% compliance rate and saving the company $10,000 in penalties.
• Assisted with audits, ensuring all financial records were accurate and up-to-date, resulting in a successful audit with no findings.
• Prepared and processed payroll for 100+ employees, reducing errors by 25% and improving timeliness by 20%.
• Assisted with budget preparation and analysis, identifying cost-saving opportunities that resulted in a 10% reduction in expenses.
• Monitored and reconciled inventory, reducing discrepancies by 15% and improving accuracy in financial reporting.
• Reconciled bank accounts and credit card statements, identifying and resolving discrepancies that resulted in a 95% accuracy rate.
• Prepared financial statements and reports, providing key insights to management that led to a 5% increase in revenue.
• Assisted with financial forecasting and planning, contributing to the development of a successful growth strategy that resulted in a 10% increase in profits.
• Accounts Payable Management
• Accounts Receivable Management
• Tax Preparation and Filing
• Audit Assistance
• Payroll Processing
• Budget Preparation and Analysis
• Inventory Reconciliation
• Bank Account Reconciliation
• Financial Statement Preparation
• Financial Forecasting and Planning
• Credit Card Statement Reconciliation
• Cost-saving Analysis
• Financial Reporting
• Revenue Growth Strategies
• Proficiency in Accounting Software (e.g., QuickBooks, Excel)
• Attention to Detail
• Time Management
• Problem-solving
• Strong Communication Skills
• Teamwork and Collaboration

Top Skills & Keywords for Accountant Assistant Resumes:

Hard skills.

• Accounts Payable and Receivable
• General Ledger Accounting
• Budgeting and Forecasting
• Tax Preparation and Compliance
• Bookkeeping and Reconciliation
• Inventory Management
• Cost Accounting
• Audit Support
• Microsoft Excel Proficiency
• QuickBooks or other Accounting Software Experience

Soft Skills

• Organizational Skills
• Analytical Thinking
• Time Management and Prioritization
• Communication and Interpersonal Skills
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Integrity and Ethics
• Initiative and Proactivity
• Technology and Software Proficiency
• Customer Service and Relationship Building

Resume Action Verbs for Accountant Assistants:

• Corresponded

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Resume FAQs for Accountant Assistants:

How long should i make my accountant assistant resume, what is the best way to format a accountant assistant resume, which keywords are important to highlight in a accountant assistant resume, how should i write my resume if i have no experience as a accountant assistant, compare your accountant assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Accountant Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

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Related Resumes for Accountant Assistants:

Junior accountant, staff accountant, tax accountant, accounts receivable, payroll accountant, general ledger accountant.

• • Led the preparation and submission of 50+ monthly excise tax returns, ensuring accuracy and timeliness and reducing errors by 20%
• • Managed the maintenance and updates of the Ship Compliant database, streamlining the process and improving efficiency by 15%
• • Directed a team to resolve over 100 DTC quarantine issues, increasing compliance and reducing customer complaints
• • Oversaw label registration and renewals, contributing to a 30% growth in product offerings
• • Implemented an internal system reorganization that boosted document retrievability and reduced time spent on data entry by 25%
• • Calculated TTB returns for a diverse portfolio of products, consistently meeting all government deadlines
• • Played a key role in the generation of compliance trackers, leading to a 10% improvement in tracking excise tax metrics
• • Coordinated and completed 80+ monthly, quarterly, and annual tax calculations and reports for various jurisdictions
• • Managed the compliance aspects at the product level for an inventory worth over $5 million
• • Led an initiative to streamline Accounts Payable processes, resulting in a 15% reduction in supplier payment times
• • Assisted with state and other government ad hoc requests and audits, maintaining a 100% compliance rate
• • Processed and managed an average of 500 invoices per month, ensuring accurate and timely payment
• • Conducted thorough audits of AP ledgers and vendor statements, uncovering discrepancies that saved the company $20,000 annually
• • Collaborated in the transition to a new AP software system, enhancing tracking and reporting capabilities
• • Contributed to a project team that standardized tax documentation processes across the company

5 Accounting Assistant Resume Examples & Guide for 2024

As an accounting assistant, your resume must highlight your proficiency with accounting software. Showcase your experience with popular platforms like QuickBooks, Sage, or SAP. Demonstrate your attention to detail by mentioning specific instances where your careful scrutiny prevented financial errors. Your ability to efficiently handle bookkeeping tasks will reassure employers of your qualifications.

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Key Takeaways

As an accounting assistant, you may find effectively showcasing your attention to detail and strong numerical skills on a resume quite challenging. Our guide will provide you with expert tips and examples to help you highlight these key strengths, ensuring your resume stands out to potential employers.

• Get inspired from our accounting assistant resume samples with industry-leading skills, certifications, and more.
• Show how you can impact the organization with your resume summary and experience.
• Introducing your unique accounting assistant expertise with a focus on tangible results and achievements.

If the accounting assistant resume isn't the right one for you, take a look at other related guides we have:

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Creating the best accounting assistant resume format: four simple steps

The most appropriate accounting assistant resume format is defined by precision and a systematic approach. What is more, it should reflect upon how your application will be assessed by recruiters. That is why we've gathered four of the most vital elements to keep in mind when designing your resume:

• It's all about presenting how your experience or skills align with the job. Use the reverse-chronological resume format , if your expertise is relevant to the accounting assistant role. Otherwise, select the functional skill-based resume format or the hybrid resume format to shift the focus to your skill set.
• Resume header - make sure you've filled out all relevant (and correct) information, like your contact details and link to your portfolio.
• Resume length - unless you've over a decade of applicable expertise in the field, stick with a one-page resume format. If you'd like to present more of your professional experience, go up to two pages.
• Resume file - submit your accounting assistant resume in a PDF format to ensure all information stays in the same place.

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Bold the names of educational institutions and certifying bodies for emphasis.

Essential sections that should make up your accounting assistant resume include:

• The header - with your contact details (e.g. email and telephone number), link to your portfolio, and headline
• The summary (or objective) - to spotlight the peaks of your professional career, so far
• The experience section - with up to six bullets per role to detail specific outcomes
• The skills list - to provide a healthy mix between your personal and professional talents
• The education and certification - showing your most relevant degrees and certificates to the accounting assistant role

What recruiters want to see on your resume:

• Demonstrated proficiency with accounting software (e.g., QuickBooks, Microsoft Excel) and data entry.
• Detail-oriented with a strong emphasis on accuracy in financial record keeping and reconciliation.
• Experience with accounts payable, accounts receivable, invoicing, and payroll processing.
• Understanding of basic accounting principles and financial reporting.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.

Advice for your accounting assistant resume experience section - setting your application apart from other candidates

Your resume experience section needs to balance your tangible workplace achievements with job requirements.

The easiest way to sustain this balance between meeting candidate expectations, while standing out, is to:

• Select really impressive career highlights to detail under each experience and support those with your skills;
• Assess the job advert to define both the basic requirements (which you could answer with more junior roles) and the more advanced requirements - which could play a more prominent role through your experience section;
• Create a separate experience section, if you decide on listing irrelevant experience items. Always curate those via the people or technical skills you've attained that match the current job you're applying for;
• Don't list experience items from a decade ago - as they may no longer be relevant to the industry. That is, unless you're applying for a more senior role: where experience would go to demonstrate your character and ambitions;
• Define how your role has helped make the team, department, or company better. Support this with your skill set and the initial challenge you were able to solve.

Take a look at how real-life accounting assistant professionals have presented their resume experience section - always aiming to demonstrate their success.

• Managed the full cycle of accounts payable for over 100+ vendors, ensuring in-time payments and maintaining strong relationships.
• Led the transition from manual bookkeeping to QuickBooks, streamlining accounting practices and reducing reconciliation errors by 30%.
• Collaborated with the senior accountant to prepare accurate monthly and quarterly financial reports, driving the company's strategic financial planning.
• Processed payroll for over 250 employees utilizing ADP, ensuring compliance with tax and employment laws.
• Conducted detailed financial analysis of quarterly budgets against actuals, identifying discrepancies and recommending corrective actions.
• Administered the accounts receivable process, achieving a 20% reduction in outstanding receivables through effective follow-up strategies.
• Oversaw the procurement of office and production suppliers, negotiating with suppliers for cost-saving contracts that saved the company $50,000 annually.
• Participated in the monthly close process, preparing journal entries and ensuring accurate financial statements.
• Supported external auditing processes, compiling necessary documentation and data which resulted in a 15% quicker audit cycle.
• Facilitated inter-departmental billing and invoice reconciliation for a large technology firm, handling more than 500 transactions per month.
• Assisted in the development and implementation of a new internal financial tracking system, improving transaction accuracy by 25%.
• Provided crucial support during year-end taxation period, accurately preparing tax documents for both federal and state requirements.
• Instrumental in automating the expense reporting process using Concur, saving the team upwards of 10 hours per week.
• Maintained impeccable financial records and facilitated internal and external audits, resulting in zero discrepancies for consecutive years.
• Played a pivotal role in cost reduction initiatives by closely monitoring expense reports and identifying potential areas for savings.
• Reduced monthly close period by implementing a new system for tracking accruals and prepaid expenses, trimming the process down by 3 days.
• Liaised with the sales team to ensure accurate and prompt client invoicing, thus improving cash flow by 20%.
• Conducted monthly inventory audits and reported findings to the management team, which informed inventory control measures and pricing strategy.
• Managed accounting duties for small business clients, including payroll, accounts payable/receivable, and quarter-end tax preparation.
• Trained two junior accounting assistants in company-specific accounting procedures, increasing department productivity by 15%.
• Implemented a digital filing system for all financial documents, enabling easier access for audits and compliance checks.
• Enhanced the vendor payment process through the implementation of an electronic funds transfer system, reducing processing time by 40%.
• Coordinated with the IT department to integrate accounting software with the CRM, ensuring a seamless flow of financial data across systems.
• Prepared detailed monthly aging reports that assisted management in monitoring the credit control function.
• Streamlined the expense reimbursement procedure which expedited employee reimbursements by two weeks.
• Engaged in monthly ledger reviews and reconciliations, resulting in the maintenance of an error rate of less than 0.5% throughout my tenure.
• Contributed to the successful internal transition of the accounting software from Sage to Oracle, leading training sessions for 15 team members.
• Responsible for the diligent entry and verification of financial transactions amounting to $1M+ annually across various accounts.
• Organized a client information management system that improved data retrieval times by 25% for accounting procedures.
• Supported top-tier accounting projects that enhanced the company's financial reporting capabilities to stakeholders.

Quantifying impact on your resume

• Detail the amount of money managed in your previous position to demonstrate financial responsibility and trustworthiness.
• Include the number of financial reports generated per month to showcase productivity and efficiency.
• Specify the percentage of cost savings achieved through negotiating with vendors to highlight your negotiation skills and cost-cutting abilities.
• List the number of company audits assisted or executed to reflect your experience with compliance and regulatory standards.
• Quantify the volume of invoices processed weekly to illustrate your ability to manage high-volume transactions.
• Indicate the reduction in processing time due to the implementation of new accounting software or procedures to show your drive for process improvement.
• Enumerate the number of financial statements prepared accurately to emphasize your attention to detail and accuracy in financial reporting.
• Present the size of the team you have supported or collaborated with to underline your teamwork and communication skills.

Action verbs for your accounting assistant resume

Four quick steps for candidates with no resume experience

Those with less or no relevant experience could also make a good impression on recruiters by:

• Taking the time to actually understand what matters most to the role and featuring this within key sections of their resume
• Investing resume space into defining what makes them a valuable candidate with transferrable skills and personality
• Using the resume objective to showcase their personal vision for growth within the company
• Heavily featuring their technical alignment with relevant certifications, education, and skills.

Remember that your resume is about aligning your profile to that of the ideal candidate.

The more prominently you can demonstrate how you answer job requirements, the more likely you'd be called in for an interview.

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• How to List a Major & Minor on Your Resume (with Examples)

If you're in the process of obtaining your certificate or degree, list the expected date you're supposed to graduate or be certified.

Shining a light on your accounting assistant hard skills and soft skills

To win recruiters over, you must really have a breadth of skill set presented and supported within your accounting assistant resume.

On hiring managers' checklists, you'd initially discover hard or technical skills. Those are the technology (and software) that help you perform on the job. Hard skills are easy to quantify via your education, certificates, and on-the-job success.

Another main criterion recruiters are always assessing your accounting assistant resume on is soft skills. That is your ability to communicate, adapt, and grow in new environments. Soft skills are a bit harder to measure, as they are gained both thanks to your personal and professional experience.

Showcase you have the ideal skill set for the role by:

• Dedicating both a skills box (for your technical capabilities) and an achievements or strengths section (to detail your personal skills).
• When listing your skills, be specific about your hard skills (name the precise technology you're able to use) and soft skills (aim to always demonstrate what the outcomes were).
• Avoid listing overused cliches in the skills section (e.g. Microsoft Office and Communication), unless they're otherwise specified as prominent for the role.
• Select up to ten skills which should be defined via various sections in your resume skills sidebar (e.g. a technical skills box, industry expertise box with sliders, strengths section with bullets).

Spice up your resume with leading technical and people skills, that'd help you get noticed by recruiters.

Top skills for your accounting assistant resume:

General ledger accounting

Accounts payable/receivable

Bank reconciliation

Financial reporting

Bookkeeping

Tax preparation

Accounting software proficiency

Basic math proficiency

Financial analysis

Attention to detail

Organization

Time management

Problem-solving

Adaptability

Communication

Customer service

Ethical conduct

The more trusted the organization you've attained your certificate (or degree) from, the more credible your skill set would be.

Including your education and certification on your accounting assistant resume

The significance of your resume education section is paramount. It can show your diverse talents and experiences that are relevnt to the position.

• Incorporate educational qualifications, mentioning the institution and period.
• If you're on your academic journey, pinpoint your expected completion date.
• Opt for leaving out degrees that don't serve the job's purpose.
• Provide an overview of your educational experiences if it spotlights your milestones.

When recruiting for accounting assistant roles, candidates with relevant education and certification definitely stand out amongst competitors.

Showcase your academic background in the best way possible by:

• Listing all degrees and certifications that are part of the candidate qualifications in the accounting assistant advert
• Including any extra certificates, if they make sense to your application
• Not going over the top in details - the certificate name, institution, and dates are enough
• If you're in the process of obtaining a degree or certificate that's relevant to the job, include your expected graduation/certification dates

The education and certification sections help back up your application with years of experience in the industry or niche.

Select some of the most cutting-edge or applicable credentials for your next accounting assistant application from our list:

The top 5 certifications for your accounting assistant resume:

• Certified Bookkeeper (CB) - American Institute of Professional Bookkeepers (AIPB)
• Certified Accounting Paraprofessional (CAP) - National Association of Certified Public Bookkeepers (NACPB)
• Certified Accounts Payable Associate (CAPA) - The Institute of Financial Operations (IFO)
• Certified Payroll Professional (CPP) - American Payroll Association (APA)
• QuickBooks ProAdvisor Certification - Intuit QuickBooks
• Perfecting the Education Section on Your Resume
• When Should You Include Your High School on Your Resume?

Adding a summary or objective to your accounting assistant resume

One of the most crucial elements of your professional presentation is your resume's top one-third. This most often includes:

• Either a resume summary - your career highlights at a glance. Select the summary if you have plenty of relevant experience (and achievements), you'd like recruiters to remember about your application.
• Or, a resume objective - to showcase your determination for growth. The perfect choice for candidates with less experience, who are looking to grow their career in the field.

If you want to go above and beyond with your accounting assistant resume summary or resume objective, make sure to answer precisely why recruiters need to hire you. What is the additional value you'd provide to the company or organization? Now here are examples from real-life accounting assistant professionals, whose resumes have helped them land their dream jobs:

Resume summaries for a accounting assistant job

• With over 5 years of diligent experience in financial recordkeeping, a seasoned Accounting Assistant adept in QuickBooks and advanced MS Excel seeks to leverage expertise in managing payables and receivables, conducting bank reconciliations, and executing payroll processes. Achieved a 30% reduction in overdue accounts at a dynamic retail company through effective account management strategies.
• Formerly a dedicated Retail Manager with a knack for precision and 7 years of managing financial transactions, I am transitioning to the Accounting Assistant domain. Proficient in employing analytical skills to streamline operations, with a proven track record of boosting store revenue by 20% through strategic financial planning and cost reduction initiatives.
• An accomplished Executive Assistant with a decade-long track record, I bring a unique perspective to accounting operations. Versatile in handling complex scheduling and budgeting with a keen eye for detail, I am dedicated to applying transferable organizational skills and financial acumen to support accurate and efficient accounting practices.
• Enthusiastically embarking on an accounting career with no prior industry experience but armed with a Bachelor's degree in Finance and a strong foundation in mathematical analysis. Eager to commit my relentless work ethic and academic knowledge to mastering accounting principles and contributing to the financial success of a forward-thinking organization.
• Driven to cultivate a career in accounting, I am a recent graduate with top honors in Business Administration, motivated by the challenge of translating theoretical knowledge into practical application. Astute, meticulous, and anticipating engaging with a dedicated team to drive financial accuracy and contribute analytic insights for strategic development.

More sections to ensure your accounting assistant resume stands out

If you're looking for additional ways to ensure your accounting assistant application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

• The format and layout of your accounting assistant resume should reflect on both your career and what matters most to the job you're applying for;
• Use the resume summary and objective to hint at your most prominent accomplishments;
• Always be specific about your experience and consider what value each bullet you curate adds to your accounting assistant application;
• Consider how your academic background and technical capabilities could further showcase your alignment to the role;
• Your soft skills should contribute to your overall accounting assistant profile - aligning your personality with skills and results.

Looking to build your own Accounting Assistant resume?

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What does an accounts assistant do?

Accounting assistants help accounts departments to perform precise accounting operations every day.

The major tasks of an accounting assistant revolve around managing payments to and from vendors. Additionally, these professionals ensure error-free collections, audits, billings, and journal entries.

Approximately 1,201,203 accounting assistants are working in the United States , which is a massive workforce. Yet the number of vacancies posted on online job portals like Indeed does not seem to stop.

Looking for an accounting assistant job in 2022? You need to get clear answers to these interesting questions:

• What does an accounting assistant do?
• What are the entry level accounting assistant duties?
• What are the senior accounting assistant responsibilities?
• What are the qualifications for accounting assistants in the United States?
• What are the essential accounting assistant skills?

What Does an Accounting Assistant do?

Accounting assistants ensure the smooth execution of every account-related task.

Some fundamental accounting assistant responsibilities are as given below:

• Track everyday communications and answer account related queries
• Prepare statutory accounts if required
• Work with sales and purchase ledgers, spreadsheets, and journals
• Ensure error-free statements, records, and amounts
• Cash debt and control credits
• Record and sile cash transactions
• Process expense requests for approval from the senior accountant
• Process and file invoice
• Update and maintain procedural documentation

Here are some accounts assistant job description examples for you:

Also Read: How to build an assistant accountant resume in 2022?

Entry Level Accounting Assistant Job Description

You can start your accounting assistant journey after completing your bachelor’s degree.

Here is a real-time entry level accounting assistant job description , for you:

We are looking for an entry level finance professional capable of assisting our accounts department with their financial and administrative work. The accounting assistant will also address the bookkeeping requirements of the organization. As an accounting assistant, you will have to review the financial statements and make required corrections. A perfect fit for this position must use the company's in-house software to collect data into financial documents.

Additional accounts assistant job duties at our company are:

• Provide required support to the accounts department
• Perform office duties such as answering phones, filing, data entry, email processing, etc.
• Handle communications at different locations via email, phone, and in-person
• Issue checks, process transactions, update ledgers & budgets, etc.
• Prepare monthly financial reports
• Assist with fast checks, audits, and resolve discrepancies
• Maintain smooth communication with upper management
• Ensure the generation of error-free daily reports

Mid Level Accounting Assistant Job Description

The accounting assistant responsibilities increase with work experience like any other profession. Here is a mid level accounting assistant job description for your reference:

We are looking for an accounting assistant to manage our Athletics business accounts. As an accounts assistant, you will report to the Assistant AD of Finance. The perfect fit for this role must be capable of managing general accounting tasks and procurement functions for all the sports, including invoices, vendor management, processing purchase orders, facilitating credit card payments, etc.

The major responsibilities you will address as an accounting assistant at our company are:

• Working closely with vendors like dining services, apparel providers, etc.
• Handling all one-time payments requests for the department and working closely with Accounts Payable to do that
• Handling policy enforcement and P2P of medical services for athletic teams and the department
• Using the Student Assistant Fund/Student Athlete Opportunity Fund distributed by the NCAAto all the member institutions
• Facilitating student scholarship and student insurance transactions by working closely with the Office of Athletic Compliance

Senior Accounting Assistant Job Description

Generally, accounting assistant responsibilities do not vary much at mid-level and senior-level positions. Here is an example of a real-time senior accounting assistant job description :

We seek a senior accounting assistant to work full-time at the UHealth Campus. As a senior accounting assistant, you must apply accounting procedures and principles to analyze the financial information and develop error-free statements and reports to ensure proper accounting control procedures in the given division. A perfect fit for this position should also be capable of mentoring junior staff members to develop their accounting skills and ensure compliance with the fundamental regulations of the company.

As a senior accounting assistant at our company you will be:

• Assisting in the development of the department’s annual operating budget
• Assisting in the development of monthly variance reports between planned and actual amounts
• Investigating differences between actual and planned amounts
• Monitoring and reconciling accounts to verify accurate payment and expenses allocation
• Creating ‘contract’ & ‘standing’ purchase orders as required
• Submitting invoices via Workday for payment
• Reviewing purchase order requests by complying with department standards

Also Read: How to build an Administrative Assistant Resume in 2022?

Accounting Assistant Qualifications

To be eligible for an accounting assistant job, you will need a bachelor's degree in finance, accounting, mathematics, statistics, or economics.

Recruiters prefer candidates with specialized accounting certifications in the United States. Hence, we recommend you get a specialized certification to prove your worth as an accounting assistant.

Accounting Assistant Certifications

Here are some accounting certifications that will enhance your value and help you beat your competitors:

• Certified Management Accountant | Institute of Management Accountants
• Certified Public Accountant | American Institute of Certified Public Accountants
• International Accredited Business Accountant | Accreditation Council for Accountancy and Taxation

Apart from these certifications, you can also try other accounting certifications issued by ACCA, ATT, CIMA, and QBE in America.

Accounting Assistant Skills

As an accounting assistant, you will have to keep upgrading your skills and accuracy level to grow professionally.

Here are some accounting assistant skills that will help you impress the recruiter in 2022:

Fundamental Accounting Assistant Duties

Have a look at the fundamental duties you will have to perform as an accounting assistant in the United States:

• Prepare statutory accounts
• Monitor everyday communications and answer queries
• Work with spreadsheets, purchase & sales ledgers, and journals
• Ensure correct amounts, payments, and records
• Chase debt and control credit
• Record and file cash transactions
• Process expense requests
• Process and file invoices

Average Accounting Assistant Salary in The US

The average accounting assistant salary in the united states is $20.27 per hour . However, the location of the company and the experience of a professional also play a vital role in determining the accounting assistant salary in the US.

You can see the salary different in different parts of the country:

Accounting Assistant Salary in Different US Regions

We have listed salaries of accounting assistants in different cities of the United States to give you an idea of salary differences based on the company location:

Key Takeaways

The guide will help you understand modern accounting assistant job duties. You can align your skills with these duties in the resume to prove your worth in the recruitment process. Moreover, you can follow these steps to initiate your accounting assistant professional journey:

• Get a bachelor’s degree in mathematics, finance, statistics, accounting, or economics
• Apply for specialized certification as an accounting assistant
• Analyze accounts assistants job descriptions at your targeted company
• Prepare a job willing accounting assistant resume and apply with a cover letter

You can use Hiration’s 360-degree Career Service Platform to craft an impeccable resume for your next job application.

With a 24/7 chat support, you will get professional assistance with all job & career-related queries.

If you need any career-building assistance, reach us at [email protected] .

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Accounting Assistant Job Description [Updated for 2024]

In the world of business, the role of Accounting Assistants is crucial and indispensable.

As financial transactions continue to grow and evolve, the demand for skilled individuals who can ensure accuracy, efficiency, and compliance in our financial operations increases.

But let’s delve deeper: What’s exactly expected from an Accounting Assistant?

Whether you are:

• An aspiring professional trying to understand the core responsibilities of this role,
• A hiring manager curating the perfect job description,
• Or simply interested in the financial workings of a business,

You’ve come to the right place.

Today, we present a versatile Accounting Assistant job description template, designed for straightforward posting on job boards or career websites.

Let’s dive right into it.

Accounting Assistant Duties and Responsibilities

Accounting Assistants provide essential support to the accounting team, playing an important role in maintaining a variety of financial transactions.

They are responsible for basic bookkeeping and accounting tasks.

The primary duties and responsibilities of an Accounting Assistant include:

• Processing both accounts payable and receivable transactions
• Managing invoices and tax payments
• Assisting in the preparation of budgets and financial reports
• Tracking and reconciling bank statements
• Organizing financial data into useable information and maintain updated records
• Assist with audits and year-end financial reporting
• Processing payroll and maintaining employee records
• Communicating with vendors, clients, and internal departments to resolve any financial discrepancies
• Performing administrative tasks such as data entry, word processing, and filing
• Ensuring compliance with all internal procedures and regulatory requirements

Accounting Assistant Job Description Template

We are looking for an Accounting Assistant to join our finance team and help us manage our financial transactions.

Accounting Assistant responsibilities include managing expense reports and reimbursements, entering financial transactions into our internal databases and reconciling invoices.

Our ideal candidates have a basic understanding of bookkeeping and accounting principles, and are proficient in relevant software tools.

The role of the Accounting Assistant is to support the accounting department by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, and assisting in the overall execution of financial functions.

Responsibilities

• Assist with day-to-day operations of the finance department, including data entry, ledger maintenance, and loan processing
• Process invoices, record payments, and track expenses
• Reconcile bank and credit card statements
• Assist with financial reports as required
• Assist with budget preparation
• Keep financial records up-to-date
• Assist with audits and tax preparations
• Follow organizational and departmental financial policies and procedures
• Collaborate with the accounting team to achieve financial objectives

Qualifications

• Proven work experience as an Accounting Assistant or Accounting Clerk
• Good understanding of basic bookkeeping and accounting payable/receivable principles
• Proficiency in MS Office, databases and accounting software
• Hands-on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record-keeping tasks
• Associates degree in Finance, Accounting or Business Administration
• Health insurance
• Dental insurance
• Retirement plan
• Paid time off
• Professional development opportunities

Additional Information

• Job Title: Accounting Assistant
• Work Environment: Office setting with occasional remote work. Minimal travel may be required for team meetings.
• Reporting Structure: Reports to the Accounting Manager or Chief Financial Officer.
• Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.
• Pay Range: $35,000 minimum to $55,000 maximum
• Location: [City, State] (specify the location or indicate if remote)
• Employment Type: Full-time
• Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience to [email address or application portal].

What Does an Accounting Assistant Do?

Accounting Assistants typically work within corporate settings, small businesses, and accounting firms.

They can also be self-employed or work as contractors for multiple clients.

They support the accounting department by performing clerical tasks, including managing and processing invoices, account payables and receivables, and assisting with budgets and financial reports.

They also ensure that financial records are accurate and handle administrative tasks like data entry, filing and bank reconciliation.

Accounting Assistants are often the bridge between the accounting department and other departments within the organization, ensuring smooth communication and prompt resolution of requests and queries.

They are responsible for the preparation and maintenance of financial and business transactions, applying accounting codes and appropriate procedures to record and analyze financial information.

Accounting Assistants also help with audits, fact checks, and resolving discrepancies.

Their role involves working closely with accountants to ensure compliance with internal and external financial policies and regulations.

In addition, they may be tasked with tasks such as payroll and budget tracking, ensuring that all financial operations within the organization are running smoothly and efficiently.

Accounting Assistant Qualifications and Skills

An Accounting Assistant should have the skills and qualifications that align with the job description, which include:

• Strong knowledge in accounting principles and financial reporting, enabling them to assist in preparing financial statements and reports.
• Precision and high attention to detail to ensure the accuracy of financial data and to spot any irregularities or discrepancies.
• Proficiency in using accounting software and Microsoft Office Suite, particularly Excel, to record and analyze financial data.
• Good organizational skills to manage and maintain financial records, invoices, and transactions efficiently.
• Excellent numerical skills to deal with numbers and calculations quickly and accurately.
• Good communication skills to effectively collaborate with other team members, discuss financial matters with non-financial staff, and handle queries from clients or suppliers.
• Problem-solving skills to address any financial discrepancies and provide effective solutions.
• Ability to work under pressure and meet tight deadlines, managing multiple tasks concurrently.

Accounting Assistant Experience Requirements

Entry-level Accounting Assistants may have 1 to 2 years of experience, often achieved through an internship or part-time role in a financial department or accounting firm.

During this time, they typically gain experience in basic bookkeeping, data entry, and assisting with the management of financial records.

Candidates with 2 to 3 years of experience typically have a more thorough understanding of financial principles and regulations.

They may have gained proficiency in specific accounting software, have experience in invoicing, payroll processing, and are often able to handle more complex financial reporting tasks.

Accounting Assistants with more than 5 years of experience may have honed their skills in budgeting, financial forecasting, tax preparation, and auditing.

They may also have experience in supervising junior staff and managing financial systems or projects.

At this level of experience, they may be ready to move into a senior or supervisory role within the financial department.

Accounting Assistant Education and Training Requirements

Accounting Assistants typically require at least a high school diploma or equivalent, but most employers prefer candidates with an associate’s degree or bachelor’s degree in accounting, business administration, or a related field.

The role often requires familiarity with basic accounting principles and proficiency with software like Microsoft Excel or specialized accounting software such as QuickBooks.

Having a background in business mathematics can also be beneficial.

Some positions may require Accounting Assistants to be certified in a specific area of accounting, such as the Certified Bookkeeper (CB) designation offered by the American Institute of Professional Bookkeepers (AIPB).

In addition, most Accounting Assistants receive on-the-job training to learn about specific accounting procedures and software used by the company.

While not always necessary, pursuing an advanced degree, such as a master’s in accounting or business administration, can provide more opportunities for career advancement and a higher earning potential.

Similarly, obtaining certifications like Certified Public Accountant (CPA) can further enhance an Accounting Assistant’s skills and employability.

Overall, continuous learning and staying updated with new accounting laws and regulations is crucial in this role.

Accounting Assistant Salary Expectations

The average salary for an Accounting Assistant is $38,680 (USD) per year.

The actual income may vary depending on the experience, education, geographical location, and the size and sector of the employer.

Accounting Assistant Job Description FAQs

What are the key skills required for an accounting assistant.

An Accounting Assistant should be proficient in using accounting software, have excellent numerical skills, and attention to detail.

They should be highly organized with a knack for spotting numerical mistakes.

Additionally, they should possess good communication skills to interact with colleagues, vendors, and clients.

Do Accounting Assistants need a specific degree?

Most employers require Accounting Assistants to have at least an associate degree in accounting, finance, or a related field.

Although not always required, a Bachelor’s degree may be preferred for more advanced positions.

Some employers may also require certification in a specific accounting software.

What should you look for in an Accounting Assistant resume?

An Accounting Assistant’s resume should demonstrate strong numerical skills, detail-oriented approach, and knowledge of accounting software.

It should also showcase their experience with bookkeeping, handling financial documents, and performing administrative tasks.

Look for any certification or training relevant to accounting.

What qualities make a good Accounting Assistant?

A good Accounting Assistant is meticulous and organized, ensuring accuracy in all tasks.

They have strong analytical skills to comprehend and interpret financial data.

They are reliable, handling sensitive information with discretion and integrity.

Moreover, they exhibit good time-management skills to meet deadlines and handle multiple tasks.

What is the typical career progression for an Accounting Assistant?

Most Accounting Assistants start their career with entry-level tasks such as data entry and bookkeeping.

With experience, they may handle more complex tasks such as preparing financial reports and auditing.

Accounting Assistants may advance to roles like Senior Accounting Assistant, Accountant, or Financial Analyst, especially if they pursue further education or certifications.

What are the daily duties of an Accounting Assistant?

On a typical day, an Accounting Assistant might handle tasks such as data entry, record-keeping, preparing invoices and receipts, and assisting in the preparation of financial reports.

They may also be involved in reconciling accounts, processing transactions, and performing administrative duties.

Depending on the organization, they may also interact with clients, vendors, and internal teams.

And there you have it.

Today, we’ve unraveled the intricate world of the Accounting Assistant role.

It’s not just about crunching numbers.

It’s about shaping the financial backbone of a company, one calculation at a time.

Armed with our comprehensive Accounting Assistant job description template and real-world examples, you’re ready to step up.

But why limit yourself?

Explore further with our job description generator . It’s your crucial tool for precision-crafted job listings or polishing your resume to perfection.

Always bear in mind:

Every financial report is a part of the larger fiscal narrative.

Let’s shape that future. Together.

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The Editorial Team at InterviewGuy.com is composed of certified interview coaches, seasoned HR professionals, and industry insiders. With decades of collective expertise and access to an unparalleled database of interview questions, we are dedicated to empowering job seekers. Our content meets real-time industry demands, ensuring readers receive timely, accurate, and actionable advice. We value our readers' insights and encourage feedback, corrections, and questions to maintain the highest level of accuracy and relevance.

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