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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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How to choose the best type of paper for your print job

Whether it’s a simple office notecard, business card or an eye-catching brochure to wow your customers, printing tasks call for different types of paper. White inkjet paper works well for day-to-day print jobs, but some projects — especially those delivered to clients — require special printing paper with a glossy finish or heavy-duty thickness.

Understanding the different types of printer paper will help your projects look their best. Then use our finish and paper weight guide to find the right kind of paper for any project.

Understanding different types of paper for printing

Not all paper is treated — or produced — equally. Before you choose the finish and weight for your project, find the best paper for the task. The most common types are:

• Cardstock: Cardstock printer paper is thicker than ordinary paper. Its thickness and durability mean it’s often used to create paper menus, postcards and invitations. Cardstock can be coated or uncoated, depending on the project
• Cardboard: Cardboard is made from unbleached wood pulp and consists of two smooth outer layers and one corrugated inner layer.  It’s a heavy-duty choice for shipping materials and tasks where durability outweighs appearances.
• Foam board: Foam board, or foam core, has a polystyrene core layered between two pieces of paper. Foam board is a popular choice for business professionals because it’s an inexpensive, lightweight and sturdy printer paper—perfect for presentations.

Coated vs. uncoated paper

A coated or uncoated finish contributes to the paper’s feel, texture and durability. Coated paper has a light layer of clay on the surface that sharpens images and details, with finishes ranging from matte to high gloss. It’s best for projects that require the colors and pictures to be crisp, or if you need a long-lasting and moisture-resistant paper that will keep the ink from bleeding.

Coated paper is most often used for:

• Product catalogs or magazines

Alternatively, uncoated paper doesn’t have a layer covering the natural fibers, making it more absorbent than coated sheets. It’s best for print jobs without images or if you need to write on the final product. Uncoated paper is most often used for:

• Stationery and envelopes
• Newsletters

Choosing the right printer paper weight

Weight selections for printer paper are often displayed as numbers and hash symbols. The “#” symbol refers to how much each ream weighs in pounds. For example, an 80-pound ream of cover stock may be sold as “80# cover.” Cardstock paper weight is measured in points. Each point — such as 12 pt. or 16 pt. — represents the thickness in thousandths of an inch.

The right paper weight depends on your project. Typically, heavier paper is thicker and stiffer. Ask yourself these questions when considering your weight options:

• Do you need to fold the paper?
• Is your project several pages?
• Is it for internal communications or customer materials?
• Are you using a lot of saturated colors and graphics?

When to use heavier paper

Heavier reams are best when you need your printing project to be durable and less susceptible to rips and wrinkles. Heavy sheets hold up better to embossing or foil stamping, and sturdy printer paper feels more impressive than your run-of-the-mill sheet. Heavy reams are the best quality paper for printing for these projects:

• Business cards
• Every Door Direct Mail (EDDM)

U.S. postal regulations have thickness minimum requirements for some types of mail. You can find details about these regulations in the U.S. Postal Service’s Physical Standards .

When to keep it light

Thin, lightweight paper may not be as flashy, but it is sufficient for budget projects. Lighter reams of paper cost much less, especially when you buy in bulk. Plus, lightweight paper means lower shipping costs, so use thinner sheets for mail that doesn’t need to adhere to weight requirements. Ordinary printing assignments, like projects with high page counts, can also be printed on thinner paper.

• Legal documents
• Presentations

Now that you understand your paper choices, it’s time to streamline your project. FedEx Office online printing services can help you get the job done. Use a custom design or browse our library of templates to create professional business cards and marketing materials that will make a great impression with your customers.

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Grand reopening ideas following a disaster or crisis

A grand reopening sign is a welcomed sight after a disaster or crisis. These tips can help you get your business up and running again.

What is a business continuity plan?

Protect your assets during an interruption with a business continuity plan that outlines your strategies for recovery.

Best uses for water-resistant paper

Use water-resistant printer paper when you need sheets that can withstand wear and tear. Learn more about printing on synthetic paper and its uses.

The information on this page and links provided are as a convenience and for informational purposes only; they do not constitute an endorsement or an approval by FedEx of any of business, products, services, or opinions of any other corporation or organization or individual. FedEx bears no responsibility for the accuracy, legality, or content of any external site or for that of subsequent links. It is important to do your own analysis based on your business needs before using any third-party products or services. Any actions you take upon the information on this page is strictly at your own risk.

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Paper Weight Guide: How to Choose the Best Paper Weight for your Job

Last updated on November 1st, 2023 at 03:57 pm

Paper weight is an important consideration for every print project, as it has a significant impact on the look, feel, and quality of the printed piece. However, understanding the sizes and weights of paper can be confusing. One of the top questions asked by prospective printing customers is, “How do I choose the best paper weight for printing?” At Printivity, our customer service representatives frequently advise our customers on our suggestions based on their specific print job.

We have found that having a good paper weight guide can help customers understand why we recommend a certain weight and make the best decision for their project. Here’s what you need to know before selecting the paper weight for a print project.

Different types of printing paper

Today’s commercial printing industry offers many different paper types and weights to choose from. These can range from basic Bond and Book types to Index, Cover, Text, and more. Printivity offers Text and Cover paper types of varying weights. We use the following for the majority of our customers’ print projects:

• 50/60/70 lb. Text Uncoated
• 80/100 lb. Text Gloss/Matte
• 70/90 lb. Cover Uncoated
• 70/90/100 lb. Cover Gloss/Matte
• 14/16pt Cardstock Semi-gloss

How paper weight is determined

Every good paper weight guide will discuss the various methods for specifying different paper weights and thicknesses. We have found it helpful to our customers to focus on the two most common:

• U.S. Basis Weight. This is defined as “the weight of 500 sheets of paper in its basic unit uncut size.” The weight is determined before the paper is cut to its final size, such as Letter or Legal.
• Metric weight. This refers to the actual weight of one sheet of paper cut 1 x 1 meter square. Always weighing the same size sheet provides a more uniform scale to judge a paper’s weight and thickness. The most common metric used here is GSM, or grams per square meter.

For customers looking for a more straightforward method, Printivity recommends the following approach.

The Simple Paper Weight Guide : How to Choose Paper for Printing

Step 1: choose the best paper weight according to the specifics of your print job..

Are you printing color copies or black and white copies ? Are you printing booklets , brochures , or invitations? Or, are you printing business cards/postcards? This will narrow down your decision-making to the best paper weights and types of paper commonly used for your print project.

Step 2: Think about whether you want a cardstock paper weight, or a non-cardstock paper weight

If our paper weight guides don’t help you find the right paper, think about whether cardstock or non-cardstock paper is better suited to your type of print project.

Cardstock is also known as “cover,” “index,” or “bristol.” Non-cardstock papers are called “text” or ”bond.” At Printivity, our “cover paper” is synonymous with “cardstock,” and non-cardstock is synonymous with “text weight.” This keeps things simpler for our customers.

Printing customers often obsess about the numbered paper weights (i.e., 24lb/60lb/80lb), but I typically tell them not to worry about that detail. First, decide what kind of paper you want – Cover or Text – and then move on to the next step.

Step 3: Choose a paper coating—glossy (coated), matte (coated), or uncoated

Each paper finish name is self explanatory, however they also have unique qualities that come with it. Uncoated paper has a natural finish that allows for most, if not all, kinds of writing instruments to be written on it. Gloss paper has coating that not only gives off a high shine, but also heightens the printed colors. Like Gloss paper, Matte sheets have a smooth finish but has a duller appearance.

When ordering prints that require someone to write on it, we recommend Uncoated finished paper. However, if you want your project to have a coated finish even though there are places to write on it, you should order Matte finished paper.

Step 4: Choose your numbered paper weight (i.e., the “basis weight”)

Remember what I was saying about numbered paper weights earlier? Customers often wonder about the basis weights FIRST, when they should be thinking about it LAST. When they think about basis weights first, they get confused between the difference between “70 lb. glossy cover” and “70 lb. glossy text”. (The cover paper is a cardstock, and is much thicker.)

But if you already know you want a “glossy cover,” and you only have to choose between two options, the decision of what to order becomes much easier. Do you want the thicker cover paper (100 lb. glossy cover) or the thinner cover paper (70 lb. glossy cover)?

Final thoughts for choosing the best paper weight for printing

Don’t allow yourself to get caught up in focusing on the numbered paper weights (the basis weights). Instead, focus on the kind of paper you want, and then choose the paper weights relatively. For example, if you know that 80 lb. glossy cover is the thinnest paper, and you want a thicker paper, then choose the thicker one!

We hope our paper weight guide has made this topic easier to understand! Remember, our customer service representatives are here to help. If you have any questions about the right paper size, type, or weight for your print job, we’ll be happy to assist you in making the right choice. Contact us at 1-877-649-5463 or [email protected] and we can send you a free paper sample kit.

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How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

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How to present a research paper in PPT: best practices

A research paper presentation is frequently used at conferences and other events where you have a chance to share the results of your research and receive feedback from colleagues. Although it may appear as simple as summarizing the findings, successful examples of research paper presentations show that there is a little bit more to it.

In this article, we’ll walk you through the basic outline and steps to create a good research paper presentation. We’ll also explain what to include and what not to include in your presentation of research paper and share some of the most effective tips you can use to take your slides to the next level.

Research paper PowerPoint presentation outline

Creating a PowerPoint presentation for a research paper involves organizing and summarizing your key findings, methodology, and conclusions in a way that encourages your audience to interact with your work and share their interest in it with others. Here’s a basic research paper outline PowerPoint you can follow:

1. Title (1 slide)

Typically, your title slide should contain the following information:

• Title of the research paper
• Affiliation or institution
• Date of presentation

2. Introduction (1-3 slides)

On this slide of your presentation, briefly introduce the research topic and its significance and state the research question or objective.

3. Research questions or hypothesis (1 slide)

This slide should emphasize the objectives of your research or present the hypothesis.

4. Literature review (1 slide)

Your literature review has to provide context for your research by summarizing relevant literature. Additionally, it should highlight gaps or areas where your research contributes.

5. Methodology and data collection (1-2 slides)

This slide of your research paper PowerPoint has to explain the research design, methods, and procedures. It must also Include details about participants, materials, and data collection and emphasize special equipment you have used in your work.

6. Results (3-5 slides)

On this slide, you must present the results of your data analysis and discuss any trends, patterns, or significant findings. Moreover, you should use charts, graphs, and tables to illustrate data and highlight something novel in your results (if applicable).

7. Conclusion (1 slide)

Your conclusion slide has to summarize the main findings and their implications, as well as discuss the broader impact of your research. Usually, a single statement is enough.

8. Recommendations (1 slide)

If applicable, provide recommendations for future research or actions on this slide.

9. References (1-2 slides)

The references slide is where you list all the sources cited in your research paper.

10. Acknowledgments (1 slide)

On this presentation slide, acknowledge any individuals, organizations, or funding sources that contributed to your research.

11. Appendix (1 slide)

If applicable, include any supplementary materials, such as additional data or detailed charts, in your appendix slide.

The above outline is just a general guideline, so make sure to adjust it based on your specific research paper and the time allotted for the presentation.

Steps to creating a memorable research paper presentation

Creating a PowerPoint presentation for a research paper involves several critical steps needed to convey your findings and engage your audience effectively, and these steps are as follows:

Step 1. Understand your audience:

• Identify the audience for your presentation.
• Tailor your content and level of detail to match the audience’s background and knowledge.

Step 2. Define your key messages:

• Clearly articulate the main messages or findings of your research.
• Identify the key points you want your audience to remember.

Step 3. Design your research paper PPT presentation:

• Use a clean and professional design that complements your research topic.
• Choose readable fonts, consistent formatting, and a limited color palette.
• Opt for PowerPoint presentation services if slide design is not your strong side.

Step 4. Put content on slides:

• Follow the outline above to structure your presentation effectively; include key sections and topics.
• Organize your content logically, following the flow of your research paper.

Step 5. Final check:

• Proofread your slides for typos, errors, and inconsistencies.
• Ensure all visuals are clear, high-quality, and properly labeled.

Step 6. Save and share:

• Save your presentation and ensure compatibility with the equipment you’ll be using.
• If necessary, share a copy of your presentation with the audience.

By following these steps, you can create a well-organized and visually appealing research paper presentation PowerPoint that effectively conveys your research findings to the audience.

What to include and what not to include in your presentation

In addition to the must-know PowerPoint presentation recommendations, which we’ll cover later in this article, consider the following do’s and don’ts when you’re putting together your research paper presentation:

• Focus on the topic.
• Be brief and to the point.
• Attract the audience’s attention and highlight interesting details.
• Use only relevant visuals (maps, charts, pictures, graphs, etc.).
• Use numbers and bullet points to structure the content.
• Make clear statements regarding the essence and results of your research.

Don’ts:

• Don’t write down the whole outline of your paper and nothing else.
• Don’t put long, full sentences on your slides; split them into smaller ones.
• Don’t use distracting patterns, colors, pictures, and other visuals on your slides; the simpler, the better.
• Don’t use too complicated graphs or charts; only the ones that are easy to understand.
• Now that we’ve discussed the basics, let’s move on to the top tips for making a powerful presentation of your research paper.

8 tips on how to make research paper presentation that achieves its goals

You’ve probably been to a presentation where the presenter reads word for word from their PowerPoint outline. Or where the presentation is cluttered, chaotic, or contains too much data. The simple tips below will help you summarize a 10 to 15-page paper for a 15 to 20-minute talk and succeed, so read on!

Tip #1: Less is more

You want to provide enough information to make your audience want to know more. Including details but not too many and avoiding technical jargon, formulas, and long sentences are always good ways to achieve this.

Tip #2: Be professional

Avoid using too many colors, font changes, distracting backgrounds, animations, etc. Bullet points with a few words to highlight the important information are preferable to lengthy paragraphs. Additionally, include slide numbers on all PowerPoint slides except for the title slide, and make sure it is followed by a table of contents, offering a brief overview of the entire research paper.

Tip #3: Strive for balance

PowerPoint slides have limited space, so use it carefully. Typically, one to two points per slide or 5 lines for 5 words in a sentence are enough to present your ideas.

Tip #4: Use proper fonts and text size

The font you use should be easy to read and consistent throughout the slides. You can go with Arial, Times New Roman, Calibri, or a combination of these three. An ideal text size is 32 points, while a heading size is 44.

Tip #5: Concentrate on the visual side

A PowerPoint presentation is one of the best tools for presenting information visually. Use graphs instead of tables and topic-relevant illustrations instead of walls of text. Keep your visuals as clean and professional as the content of your presentation.

Tip #6: Practice your delivery

Always go through your presentation when you’re done to ensure a smooth and confident delivery and time yourself to stay within the allotted limit.

Tip #7: Get ready for questions

Anticipate potential questions from your audience and prepare thoughtful responses. Also, be ready to engage in discussions about your research.

Tip #8: Don’t be afraid to utilize professional help

If the mere thought of designing a presentation overwhelms you or you’re pressed for time, consider leveraging professional PowerPoint redesign services . A dedicated design team can transform your content or old presentation into effective slides, ensuring your message is communicated clearly and captivates your audience. This way, you can focus on refining your delivery and preparing for the presentation.

Lastly, remember that even experienced presenters get nervous before delivering research paper PowerPoint presentations in front of the audience. You cannot know everything; some things can be beyond your control, which is completely fine. You are at the event not only to share what you know but also to learn from others. So, no matter what, dress appropriately, look straight into the audience’s eyes, try to speak and move naturally, present your information enthusiastically, and have fun!

If you need help with slide design, get in touch with our dedicated design team and let qualified professionals turn your research findings into a visually appealing, polished presentation that leaves a lasting impression on your audience. Our experienced designers specialize in creating engaging layouts, incorporating compelling graphics, and ensuring a cohesive visual narrative that complements content on any subject.

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How to Make a PowerPoint Presentation of Your Research Paper

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A research paper presentation is often used at conferences and in other settings where you have an opportunity to share your research, and get feedback from your colleagues. Although it may seem as simple as summarizing your research and sharing your knowledge, successful research paper PowerPoint presentation examples show us that there’s a little bit more than that involved.

In this article, we’ll highlight how to make a PowerPoint presentation from a research paper, and what to include (as well as what NOT to include). We’ll also touch on how to present a research paper at a conference.

Purpose of a Research Paper Presentation

The purpose of presenting your paper at a conference or forum is different from the purpose of conducting your research and writing up your paper. In this setting, you want to highlight your work instead of including every detail of your research. Likewise, a presentation is an excellent opportunity to get direct feedback from your colleagues in the field. But, perhaps the main reason for presenting your research is to spark interest in your work, and entice the audience to read your research paper.

So, yes, your presentation should summarize your work, but it needs to do so in a way that encourages your audience to seek out your work, and share their interest in your work with others. It’s not enough just to present your research dryly, to get information out there. More important is to encourage engagement with you, your research, and your work.

Tips for Creating Your Research Paper Presentation

In addition to basic PowerPoint presentation recommendations, which we’ll cover later in this article, think about the following when you’re putting together your research paper presentation:

• Know your audience : First and foremost, who are you presenting to? Students? Experts in your field? Potential funders? Non-experts? The truth is that your audience will probably have a bit of a mix of all of the above. So, make sure you keep that in mind as you prepare your presentation.

Know more about: Discover the Target Audience .

• Your audience is human : In other words, they may be tired, they might be wondering why they’re there, and they will, at some point, be tuning out. So, take steps to help them stay interested in your presentation. You can do that by utilizing effective visuals, summarize your conclusions early, and keep your research easy to understand.
• Running outline : It’s not IF your audience will drift off, or get lost…it’s WHEN. Keep a running outline, either within the presentation or via a handout. Use visual and verbal clues to highlight where you are in the presentation.
• Where does your research fit in? You should know of work related to your research, but you don’t have to cite every example. In addition, keep references in your presentation to the end, or in the handout. Your audience is there to hear about your work.
• Plan B : Anticipate possible questions for your presentation, and prepare slides that answer those specific questions in more detail, but have them at the END of your presentation. You can then jump to them, IF needed.

What Makes a PowerPoint Presentation Effective?

You’ve probably attended a presentation where the presenter reads off of their PowerPoint outline, word for word. Or where the presentation is busy, disorganized, or includes too much information. Here are some simple tips for creating an effective PowerPoint Presentation.

• Less is more: You want to give enough information to make your audience want to read your paper. So include details, but not too many, and avoid too many formulas and technical jargon.
• Clean and professional : Avoid excessive colors, distracting backgrounds, font changes, animations, and too many words. Instead of whole paragraphs, bullet points with just a few words to summarize and highlight are best.
• Know your real-estate : Each slide has a limited amount of space. Use it wisely. Typically one, no more than two points per slide. Balance each slide visually. Utilize illustrations when needed; not extraneously.
• Keep things visual : Remember, a PowerPoint presentation is a powerful tool to present things visually. Use visual graphs over tables and scientific illustrations over long text. Keep your visuals clean and professional, just like any text you include in your presentation.

Know more about our Scientific Illustrations Services .

Another key to an effective presentation is to practice, practice, and then practice some more. When you’re done with your PowerPoint, go through it with friends and colleagues to see if you need to add (or delete excessive) information. Double and triple check for typos and errors. Know the presentation inside and out, so when you’re in front of your audience, you’ll feel confident and comfortable.

How to Present a Research Paper

If your PowerPoint presentation is solid, and you’ve practiced your presentation, that’s half the battle. Follow the basic advice to keep your audience engaged and interested by making eye contact, encouraging questions, and presenting your information with enthusiasm.

We encourage you to read our articles on how to present a scientific journal article and tips on giving good scientific presentations .

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Best Printer Paper

High-quality and ideal for everyday use, whether you print with an inkjet or laser model. Made by a top brand in the industry.

Durable and can be used in both inkjet and laser machines. Resists jams. Thick enough to reduce see-through of most ink. Colors stand out on the bright white finish. Certified by the Forest Stewardship Council. Available in single or multi-pack reams.

Won't work for all double-sided printing tasks. Some packages arrived damaged.

A reliable option that is ideal for everyday use. It contains 500 sheets per ream and is available in single and multiple reams.

Has a 92 GE brightness rating that offers better contrast, and a more vivid appearance of colors, letters, and images. Acid-free design prevents yellowing or crumbling over time. Compatible with laser and inkjet models, fax machines, and copiers.

Very thin and tends to get jammed.

If you are looking for professional-grade quality for important projects, or for photos or crafting, this is a good pick.

Double-sided design that is suitable for putting together items such as brochures, newsletters, invitations, and more. Can be used to print matte-finish photos. Feels heavy, as it is 9.7 mil thick. Ideal for printing with an inkjet.

Expensive, and you only get 50 or 100 sheets per package. Some sheets were bent when taken out of the package. Won't work with all laser models.

A decent quality option that is easily a go-to favorite for everyday printing needs. A close contender to our pick for the best.

Features the brand's ColorLok technology that prevents ink from smudging or feathering. Has a substantial feel. Works best with inkjet models, but is compatible with some laser models as well. Comes in packages of single or multiple reams.

Some pages came out of the reams wrinkled. A few consumers gripe that it's not as bright white as expected. Occasional jams noted. Not for most double-sided printing.

Consider this recyclable, acid-free choice that is best suited for high volume black and white printing at home, school, or at the office.

Sourced from responsibly managed forests. Designed with a ColorLok technology that helps it dry faster and deliver prints with vivid colors and bolder blacks. Acid-free construction allows for a longer-lasting appearance. Offers 500 sheets per team.

A few reports of it arriving with damaged packaging.

We recommend these products based on an intensive research process that's designed to cut through the noise and find the top products in this space. Guided by experts, we spend hours looking into the factors that matter, to bring you these selections.

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Buying guide for best printer paper.

You might think that printer paper is printer paper and it doesn't matter which one you choose. If that’s your strategy, you could be denying yourself the sharpest printing results. Though with thousands of products available, how do you know which paper is best for you? 

Admittedly, there is an overwhelming number of options when it comes to choosing the right printer paper. Some decisions are aesthetic, while others are critical for achieving the best results. Aspects such as weight, coating, and brightness can make a huge difference in what the finished print looks like.

Five key aspects of printer paper

If you want to find the best printer paper for your needs, there are five important aspects to consider: size, weight, brightness, coating, and your printer .

Paper size is the easiest factor to consider because most people use standard 8.5 x 11-inch paper for their printing needs. For legal use, however, you might need 11 x 14 inches, and if you're printing booklets, you might need to go as large as 11 x 17 inches (because this paper folds down to 8.5 x 11 inches). Choose the size that's right for the job while remembering it must also fit in your printer.

Just like it sounds, this is how much the paper weighs. Five hundred sheets (one ream) of 20-pound paper measuring 17 x 22 inches (the manufacturer’s standard size for copy paper) weighs 20 pounds. For general use, such as making copies or printing emails, 20-pound paper is fine. If you want better-quality paper for professional use, look at 22- to 24-pound paper for proposals or presentations. If you need something more durable, such as for signs or to print double-sided without the type showing through, consider 28- to 32-pound paper.

Rather than getting into the science of how much a specific wavelength of blue light is reflected off the surface of the paper, all you need to know about printer paper brightness is the higher the number, the brighter the paper. Most often, a higher number translates into a sharper printed image with crisp, not muddy, colors. In general, you'll want to consider a white paper that has a brightness between 92 and 100 for best results.

Depending on your needs, you might want to consider coated printer paper. As it sounds, this type of paper has a coating that affects how readily the paper absorbs ink. If you'd like your photos to appear crisp and glossy, for instance, that would require using coated paper. Before choosing coated paper, however, make sure your printer can print on the type of paper you’re considering.

Knowing the type of printer you have — inkjet or laser — is crucial to obtaining the best images. Many manufacturers have an all-purpose paper that is good for both types of printers. However, before using specialty paper, always check the owner's manual that came with your printer so you aren’t disappointed.

Although a traditional ream is 500 pages, manufacturers are offering less to keep the price down, giving the illusion that you’re getting more for your money when you really aren't. Be sure the printer paper that you’re considering clearly marks the amount of paper included in a package, so you know exactly how many sheets you’re getting.

Along with brightness, printer paper also comes in a variety of shades of white, off-white, and other colors. If you’re looking for a special effect, choosing printer paper that is off-white or colored might be the best solution.

Some printer paper is heavily textured. While this may seem like a great idea, many printers have trouble printing a crisp image on uneven paper. If you’re considering textured paper, be sure your printer can accommodate it.

Eco-friendly

Recycled content: The goal of recycling is to protect our natural resources. Whether the printer paper you select contains post-industrial waste (unused material from manufacturing) or post-consumer waste (paper that has already been used by a consumer), every little bit helps.

Alternative fibers: If you’re looking to save trees, choosing a paper that is manufactured using renewable bamboo, cork, cotton, hemp, mulberry, or even recyclable stone (calcium carbonate), are all viable options, but they come at a higher price.

Ultraviolet light fades and discolors acidic paper. Acid-free paper is buffered to be alkaline, which means your printed documents won’t fade or become brittle or yellowed over time. Using this type of paper can help preserve whatever you print.

Accessories

Electric Hole Punch : If you need to organize your printed documents in a 3-ring binder, an electric hole punch will save time and effort.

Paper Shredder : When you need to throw away documents with private information, a paper shredder helps prevent anyone from accessing that private information.

Printer paper prices

Like anything else, the cost of paper increases as the perceived benefits and quality increase.

Inexpensive

If all you need is a lightweight paper for copies, something not too heavy or bright, you'll be able to find it for $5 or $6 per 500 sheets.

If you need a heavier or brighter paper, perhaps acid-free as well, you'll be looking in the $7 to $9 price bracket. Recycled paper or colored paper starts at around $11.

If you need something special like card stock, photo paper, or paper made from plant fibers instead of trees, you'll pay quite a bit more, from $20 to $50 per ream. If you use a great deal of paper, getting it in bulk can lower the price per ream.

When it comes to printer paper, proper storage doesn't just protect the product and extend its usable life, it also helps to prevent other frustrations, such as jammed printers. Here are some storage tips to help you get the most out of your printer paper.

Get only what you anticipate using within three months.

Store printer paper at room temperature (roughly 68°F to 75°F).

Store printer paper in a room that has a relative humidity of between 45% and 55%.

Store printer paper away from windows, doors, and vents that may expose the paper to extreme temperatures, humidity, and bright light.

Store printer paper on a flat, even surface. (It’s okay to stack your paper.)

Keep unused printer paper sealed in the original packaging.

Load your printer with a full ream of paper, if possible, to help keep extra paper from getting bent or damaged.

Open the paper package carefully so it can be resealed if you don’t use it all at once. Tape it closed to provide the greatest protection.

Q. I like the look of textured paper. Is that an option?

A. You must be careful when using textured printer paper. While a coarse texture may only slightly distort the image on an inkjet printer, it might not even work on a laser printer. A laser printer uses toner — a fine powder made of plastic, wax, and/or magnetic particles. This powder needs to be heated to a sufficient temperature so it melts into the paper. Textured or thick printer paper may produce undesirable results when used with a laser printer.

Q. What is acid-free paper?

A. Regular paper contains lignin, an acidic substance that is important in the formation of cell walls of wood and bark. Over time, lignin causes paper to turn yellow, become brittle, and deteriorate. During manufacturing, acid-free paper is treated to neutralize these naturally occurring acids to help extend the life of the paper.

Q. Why isn't recycled paper less expensive than virgin paper?

A. There are a couple of reasons why recycled paper costs more than virgin paper. The main misconception is that recycled paper is easier to make since it already was paper. Unfortunately, that isn’t true. The challenge with recycled paper is that it’s collected in small amounts from a large variety of places. After it has been collected and sorted, any contaminants must be removed, the paper must be de-inked, and, ultimately, bleached. On top of the additional manufacturing steps, the demand is not as great for recycled paper, which also affects the price. The best way to bring the cost down is to simply get more recycled products to increase the demand.

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The best photo paper for inkjet printers in 2024

Bring your images to life with the best photo paper for your inkjet printer, from Canon, Epson, Hahnemühle and more

• Hahnemühle

The best photo paper is worth the extra investment, whether you're exhibiting your images, displaying them in a portfolio, or just printing them for your own uses. When teamed with best photo printer , you'll be giving your photographs the quality look that you deserve, and at only a minor cost compared with using cheap paper.  

Below, we've brought together the best photo paper from our favorite manufacturers, Canon , Epson , Hahnemühle, Ilford and Canson. You'll find both glossy or matte papers, and we've also got a section on the best budget photo paper, in case you're very tight on budget. 

Not sure what you're looking for? Then jump ahead to our Photo paper FAQs . Then, once you've chosen and bought the best photo paper for your needs, read our guide to the best printer ink to complete the package.

Best photo paper for inkjet printers

Why you can trust Digital Camera World Our expert reviewers spend hours testing and comparing products and services so you can choose the best for you. Find out how we test.

Canon photo papers

1. Canon Photo Paper Pro Platinum PT-101

Specifications, reasons to buy, reasons to avoid.

For those printing with a typical 5-ink PIXMA multi-function document/photo printer, Canon’s Photo Paper Plus Glossy II PP-201 is the most sensible choice for performance and value for money. It’s a reasonably weighty 265gsm glossy photo paper with an attractive high-gloss finish. 

For the best results, however, especially if you’re using a more exotic printer, Pro Platinum is the better option. It’s a fair bit pricier but is superior in quality and weight, at 300gsm. As Canon’s range-topping glossy paper, it has excellent brightness, enables sumptuous color rendition and is very resistant to fading.

2. Canon Photo Paper Pro Luster LU-101

The debate over whether glossy or luster finish is best has been going on since the days when we used to have our rolls of 35mm film processed on the high street. Luster isn’t as full-on shiny as glossy paper but it has advantages in reducing glare from strong light sources bouncing off the surface, and is preferable for handling if you’re passing prints around, as it’s more resistant to fingerprints. 

Canon’s Photo Paper Pro Luster is an upmarket paper with an attractive look and feel, that delivers excellent results. Like other Canon ‘Pro’ papers, it’s priced accordingly and, if you’re happy to settle for a little less, check out Canon’s Photo Paper Plus Semi-gloss SG-201, which has a pleasant satin finish.

3. Canon Photo Paper Pro Premium Matte PM-101

Available in a wide range of sizes up to A2/17x22-inch, this is Canon’s best matte photo paper. Unlike glossy, semi-gloss and lustre, there’s no reflection from the surface. Deep colors and rich blacks can look really dramatic. It works just fine with Canon’s dye-based printers up to and including the PIXMA PRO-200, and is even better with pigment-based printers like the imagePROGRAF PRO-300 and PRO-1000, which feature matte black inks. 

For use on more mainstream PIXMA multi-function document/photo printers, MP-101 Matte Photo Paper works well and is much cheaper to buy. It’s also lighter in weight, making it easier to use for creative projects and creating greetings cards. With this in mind, there’s also a double-sided MP-101D version.

Epson photo papers

4. Epson Premium Photo Paper Glossy

Like Canon, Epson offers a wide range of glossy papers to suit different needs and budgets. Going up through the price range, there’s Epson Value Glossy, Epson Photo Paper Glossy, Epson Premium Photo Paper Glossy and Epson Ultra Photo Paper Glossy. For performance and price, the Premium Glossy paper gives the best mix of standout performance, with Epson’s six-ink dye-based photo inkjet printers, without spending over the odds. 

Color rendition is excellent and the high-gloss surface is superb. It’s only really worth trading up to the range-topping Ultra Glossy paper if you want the heavier 300gsm paper weight, compared with the Premium paper’s 265gsm. Another advantage of the Premium paper is that it’s available in a number of roll options, ideal for use with Epson’s larger-format printers that have built-in or optional roll feeders.

5. Epson Premium Photo Paper Semi-Gloss

Fully glossy paper can hang awkwardly on the wall, diminishing the image if strong light sources are bouncing back off its surface. Lustre papers are often preferred but not everyone likes a textured finish. 

This semi-gloss premium photo paper strikes a good balance with a glare-resistant but ‘cockle-free’ finish that makes it highly suitable for exhibition-grade printing. It enables excellent resolution for retention of ultra-fine detail, along with rich color saturation and deep blacks. 

The paper performs equally well with Epson’s dye-based printers and its more pro-grade pigment-based photo printers like the SureColor P700 and P900, although slight bronzing can be apparent with pigment inks. A variety of cut-sheet sizes is available, as well as various roll options.

6. Epson Ultra Premium Presentation Paper Matte

Epson makes two similar matte photo papers, sold as Archival Matte Paper in Europe and Ultra Premium Presentation Paper Matte in the USA. They both have an excellent matte finish that avoids distractions from bright lights bouncing off the surface of the paper. 

They have excellent whiteness and are great for printing both color and black & white photo prints, thanks to their impressive tonal range. One potential problem with the Archival Matte Paper is that it’s only available in a relatively limited range of sizes, and there’s no A2/17x22-inch option to suit printers like the SureColor P900.

Hahnemühle papers

7. Hahnemühle Photo Rag Baryta

Hahnemühle has a history of top-quality papermaking that goes back to 1584, based at the same site in Germany throughout, to make use of its top-quality and entirely consistent natural water supply. Photo Rag Baryta is one of the company’s best-selling photo papers, from its Digital FineArt Glossy line-up. 

There’s a truly vast range of Hahnemühle FineArt media to choose from and the Glossy section itself is very extensive, including metallic, pearl and satin options. The Photo Rag Baryta is based purely on cotton fibres and has a lovely natural whiteness. The smooth, glossy inkjet coating enables very vibrant color rendition along with superb sharpness and really deep blacks, ideal for really punchy results.

8. Hahnemühle German Etching

Hahnemühle’s Digital FineArt media is split into various categories that include matte smooth, matte textured, glossy and canvas. German Etching is a great all-rounder from the matte textured range. It’s genuine mould-made paper, based on a traditional and now very rare process, giving it a lovely tactile feel, along with a unique surface texture with a felt structure that generates a truly three-dimensional effect for photo prints. 

Its 310gsm density also gives it a really substantial, top-quality look and feel. Vivid color and really deep blacks are assured by the premium matte inkjet coating.

9. Hahnemühle Bamboo

A new addition to Hahnemühle’s Digital FineArt collection is the ‘Natural Line’ of papers. The three options so far consist of Bamboo, Hemp and Agave. As such, each of these papers is created from plant-based cellulose, chosen for being rapid-growing, requiring relatively little water and no pesticides. The raw material is thus highly sustainable and very eco-friendly. 

The Bamboo paper is a prime example, being made from 90% bamboo fibres and 10% cotton. It has a pleasantly warm and natural white that works particularly well for printing images with warm hues, as well as for creating black & white prints. It’s a matte paper with a delightfully subtle, felt textured surface.

Canson papers

10. Canson Infinity ARCHES 88

Canson has long been renowned as a maker of top-quality fine art papers. More recently, it’s gained added prestige with the acquisition of ARCHES, a master papermaker since 1492 and the only paper mill in France using a traditional cylinder mould process for all of its papers. 

Current choices in the Canson Infinity ARCHES line-up include 88, BFK Rives Pure White, BFK Rives White and Aquarelle Rag. The 88 is made entirely from cotton fibres and has an ultra-smooth matte finish. 

As with all of the other fine art papers in our guide, it’s completely free of any optical brighteners and has excellent archival qualities. Photo print quality is similarly top-drawer, with natural whites, rich blacks and superb tonal range.

11. Canson Infinity Rag Photographique 310gsm

Many photographers favor matte paper for printing and Rag Photographique from the Canson Infinity line-up is one of the best. It’s available in two different densities, in both cut sheet and roll options, and there’s also a double-sided ‘Duo’ version. 

It’s created from cotton fibers but includes additional natural minerals to enable an exceptionally smooth white tone. It’s also particularly long-lasting, having been developed to satisfy museum requirements as well as catering to the digital fine art market in general. The paper is wonderfully smooth to the touch and delivers superb photo print quality with particularly deep blacks.

12. Canson Infinity Platine Fibre Rag 310gsm

The base material for this lustre photo paper is made purely from cotton fibers, but it also has a microporous top layer coating to give it a lustre finish. As such, it’s based on a paper that was a favourite for many years in the original Platinum/Platine traditional photographic market for conventional darkroom printing. 

The ‘digital darkroom’ Platine Fibre Rag has the same look and feel as its conventional forebear, the F-Type Baryta Fibre paper. Excellent for both color and black and white photo printing, it has a superb tonal range from really deep blacks to bright whites.

Ilford photo papers

13. Ilford Galerie Prestige Smooth Pearl Photo Paper

The finish to Ilford Galerie Prestige Photo Paper is a cut above other papers around the same price point. For a very reasonable cost, you get a professional pearl finish  and an instant-dry nanoporous surface. This provides more of the heavyweight look and feel of a traditional photograph than most of the basic photo papers on the market. You'll also benefit from excellent compatibility with a range of pigment and dye-based inkjet printers.

14. Ilford Galerie Prestige Smooth Cotton Rag

Ilford's Smooth Cotton Rag paper is designed with fine-art printers in mind - and is available in an impressive number of sheet and roll sizes. You can even get rolls that are 50in wide in this finish. A key attraction is that it uses no optical brighteners, so boasts its credentials for longevity and image stability. The smooth finish is best used for images where you need to show crisp detail.

Budget photo papers

15. Amazon Basics Glossy Photo Paper

This glossy paper is pretty basic, but offers good value for the price. While it's not the highest quality, at just 160gsm, it's fine for when you're printing out photos for personal reference, and don't need to show them to anyone else. It comes with a smudge-resistant finish, so your inkjet-printed photos can be handled easily and won’t stick to other surfaces during display or storage.

16. Epson Matte Presentation Paper

Need a cheap matte paper? While this is not a good choice for final photographic prints, Presentation Paper Matte is consistent, reliable and okay for personal prints for your eyes only. This single-sided inkjet paper has a smooth finish and works with virtually all inkjet printers. In total, this paper offers fantastic value.  

17. HP Everyday Photo Paper

Here's another glossy budget paper for when you're not bothered about quality and just want to save money. This glossy paper prints reliably, dries quickly for easy handling and can be used with pretty much any inkjet printer. Plus it's easy-to-recycle and FSC-certified.

18. Koala Glossy Thin InkJet Photo Paper

Koala isn't the best-known name in photo printing paper, but they deliver a good value product at an affordable price that's certainly good enough for home use. Thin yet strong, this paper is suitable for photos, scrapbooks, presentations, certificates and other family printing needs.

Photo paper FAQs

Not sure what you're looking for when it comes to finding the best photo paper? To give you a better steer, here are some answers to common questions about buying the right photo papers and inks for your photography projects.

What is photo paper?

Photo paper is, quite simply, paper that's specially designed for printing photos on. If you've ever tried to printing your photographs on normal office paper, you'll have seen that the results are quite disappointing. So whether you're using a regular office multi-function printer or a dedicated photo printer like the Epson XP-970 , you will get much better results from selecting good quality photo paper.

What is the difference between glossy and matte photo paper?

As the name suggests, glossy photo paper has a shiny finish, while matte paper has a flat, non-reflective finish. As a general rule of thumb, glossy photo paper is better for making prints with vibrant colors and deep blacks, while matte photo paper is better for making prints with natural colors and reduced glare.

What is the difference between RC and FB photo paper?

RC (resin-coated) photo paper is made with a thin layer of plastic on both sides, which makes it water-resistant and durable. FB (fiber-based) photo paper, in contrast, is made from pure cellulose fibers, which gives it a more traditional look and feel. FB photo paper is also more archival, meaning that it will last longer without fading.

How can I make my photo prints last longer?

Your photo prints will last longer if you store them in a cool, dry place away from direct sunlight. Also avoid touching the front of the prints with your fingers, as this can cause fingerprints and smudges. You can further protect your prints by placing them in photo sleeves or frames, or a quality photo album .

Should you print your own photos or send them to a lab?

There’s also a lot to be said for creating your own prints with a high-quality photo printer instead of uploading your digital images to a lab. For one thing, you maintain control over the whole process and, with a just little learning and maybe a bit of trial and error, you should be able to get fabulous results that are exactly as you want them. 

Professional photographers often feel that printing their own images enables them to show their photos in the way they want them to be seen, rather than being at the mercy of random and possibly badly adjusted monitor screens, tablets and even smartphones, owned by their clients.

What are the different types of photo paper?

Photo papers fall into two main categories. The first includes glossy, semi-gloss and lustre papers , which have a protective, shiny top layer. These are most ideal for use with photo printers like the Canon PIXMA PRO-200 and even general home printers, which use dye-based inks to generate photo output. The water-based ink is fully absorbed beneath the top layer, enabling excellent uniformity with an entirely smooth finish.

With matte photo papers , the ink is laid on the top-layer inkjet coating, rather than being absorbed beneath it. These are better suited to printers such as the Canon imagePROGRAF PRO-300 and Epson SureColor P700 and SureColor P900 , which use pigment-based inks. 

Unlike dye-based inks, the pigments in these inks is suspended in the liquid rather than being dissolved. The larger molecules of the pigments are more robust and better suited to matte paper. 

They’re also suitable for printing on glossy, semi-gloss and lustre photo papers but less ideal than dye-based inks. That’s because the pigments generally won’t be fully absorbed beneath the outer layer, which can give rise to ‘bronzing’, where the print looks blank and lifeless when viewed from certain angles. Gloss differential can also be a problem, where areas of the print with a denser covering of ink look less glossy than areas with a relatively light covering.

Glossy papers work well with photographs with deep, rich colors, while matte paper is usually more suitable for black and white photos. However, note that glossy papers attract fingerprints more easily, and suffer more from glare in direct sunlight or bright lighting.

Are big-brand inks and papers the best for printing photos?

Using own-brand inks and photo papers from the likes of Canon and Epson, you can be assured of photo prints that should last a lifetime without fading. The chemistry of the inks and papers are naturally formulated to work together. 

ICC (International Color Consortium) profiles ensure that the right mix of inks is used to maximize color fidelity for any given own-brand paper with a particular ink set. It’s an important issue because different papers have varying whiteness and react with ink in different ways. Indeed, ultra-white papers sometimes include optical brighteners, similar to those used in laundry detergents, which react with UV light to give a super-bright appearance. The downside is that stability is less good over time, so they’re typically not used in archival and ‘fine art’ media.

Because the results are pretty much guaranteed when using own-brand inks and papers, many photographers don’t venture any further. But that’s missing a trick. 

So-called ‘fine art’ media is available from printer manufacturers like Canon and Epson but also from specialist paper makers like Canson and Hahnemühle, who take papermaking to a more elevated level. Whereas standard photo papers tend to have a plasticky feel and can be somewhat lacking in character, fine art papers are often based on cotton ‘rag’ and other premium fibers, and are created to the highest standards with specialist manufacturing processes.

Some Canson and Hahnemühle’s fine art media is made on traditional mould paper machines, which are now very rare, in a process that goes back centuries and has been favored by the greatest painters down the ages. Fine art media is generally heavier than mass-produced photo paper and comes in a huge range of smooth or uniquely textured finishes that give them a much higher-quality look and feel. 

As with printer manufacturers’ own-brand papers, Canson and Hahnemühle offer ICC profiles for a huge range of inkjet printers, to ensure the utmost accuracy and fidelity.

What are the standard paper sizes?

There are a number of common paper sizes used for printing photos. Essentially there are two systems used - one that measures the dimensions in inches (particularly popular in North American), and an ISO system that uses a letter and a character (such as A4) that aims standardize international paper sizes.

Read more •  Best mat cutter • Best cutting mat • Best large format printers •  Best portable printers •  Best photo printers •  Best compact printers •  Best all-in-one printers •  Best photo printing online •  Best photo books •  Best 3D printers

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Matthew Richards is a photographer and journalist who has spent years using and reviewing all manner of photo gear. He is Digital Camera World's principal lens reviewer – and has tested more primes and zooms than most people have had hot dinners! 

His expertise with equipment doesn’t end there, though. He is also an encyclopedia  when it comes to all manner of cameras, camera holsters and bags, flashguns, tripods and heads, printers, papers and inks, and just about anything imaging-related. 

In an earlier life he was a broadcast engineer at the BBC, as well as a former editor of PC Guide.

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