sample resume for admin assistant position

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

As an administrative assistant, you hold the keys to the castle. You communicate with nearly anyone, know how to manage the busiest schedules, and can handle multiple high-priority tasks simultaneously. But how can you  build your resume  and write a cover letter to showcase all those skills effectively?

That’s where we come in. We’ve reviewed dozens of administrative assistant resumes that have worked for candidates to land jobs with great companies. So, we’ve learned a lot about what works and what doesn’t for impressive resumes.

We’ve distilled those findings into 13 effective administrative assistant resume samples  for all experience levels, and to top it off, we’ve included detailed  resume tips . Here’s to landing your next job in 2024!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Admin Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the admin assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided at all times
• Submit paperwork for workstations and network access for all new hires and temporary employees
• Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
• Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company
• Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
• Assist senior managers in meeting schedules, travel plans, visitor assistance etc
• Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
• Performing general administrative support work such as running reports, copying, filing, faxing etc
• Performing general administrative support work such as running reports, copying, filing faxing etc
• Perform general administrative support work such as running reports, copying, filing faxing etc
• Perform general administrative support work such as running reports, copying, filing, faxing etc
• Provide Full Service management with daily reporting Easitrak reporting, flagging potential issues
• Manage, track, and control daily/weekly payroll processing in a centralized payroll function, working directly with other locations/departments in the market
• Manage, track, and communicate various financial administration controls, including pricing discrepancies
• Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
• Arrange and manage direct report meetings, including bi-weekly meetings and bi-annual offsite meetings including all logistics and agendas
• Ad hoc project work as directed by VP and/or Senior Leaders
• Manage own e-mails and correspondence in a timely manner
• Tactful and discreet with a mature and professional attitude to work
• Calendar management across multiple parties
• Manage Basic Control Account (BCA) corporate card account processes and reporting responsibilities
• Ability to provide excellent customer service and high quality deliverables
• Excellent organizational skills including the ability to effectively prioritize multiple projects with strong attention to detail
• Highly organized, detailed oriented and ability to be pro-active
• Ability to deal professionally with highly confidential information and matters
• Knowledge of key administrative processes and procedures desirable but not essential
• Ability to deal with the public and staff in a pleasant and professional manner
• Ability to apply judgement and knowledge of complex policies and procedures to provide guidance to departmental representatives
• Attention to detail and the ability to check for the accuracy of work
• Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
• Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point

15 Admin Assistant resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, admin assistant resume examples & samples.

• Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
• Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
• Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
• Process and trace monthly expense reports and reimbursements
• Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
• Provide back up support to other administrative assistants in the department
• Minimum 5 years of corporate administrative experience
• Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
• Exceptional computer skills - presentations, spreadsheets, etc
• Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
• Must be a Team Player with a high energy level
• Excellent phone manner a must
• To organize, keep track and manage meeting and activities schedules of managers and other key professionals
• To plan and organize traveling arrangements for managers and other key professionals
• To follow up and coordinate key activities
• To liaise and communicate effectively with the other managers and staff of team
• To prepare documents for team, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
• To set up and maintain an effective filing system
• Other supporting activities such as copying
• Around 1-3 years of experience in admin assistant or in a multi-national company. Overseas educational or work experience in an English speaking environment will be a distinct advantage
• Good planning & organizing skill
• Responsible for the daily schedule of multiple senior managers, anticipate necessary background material, and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure conflicts are resolved and managers arrive to meetings on time
• Handle a broad range of duties from day to day operational activities to correspondence to scheduling/arranging individual and group meetings
• Handle a large volume of global travel planning including airline reservations, train reservations, hotel accommodations, car service arrangements and driving directions as needed
• Manage inventory of supplies
• Assist in preparation of presentation material
• Work in conjunction with other administrative staff to support the department
• Maintain and track employee vacation and scheduled time off
• Perform ad hoc projects as needed
• Excellent phone manner and management a must
• Minimum 5 years of corporate administrative experience in roles that interfaced with internal and external clients, vendors and executive management
• Must be proficient in MS Word, Excel, Outlook and PowerPoint

Cib-branch Admin Assistant Resume Examples & Samples

• Providing extensive secretarial support to the branch including
• Calendar management and associated tasks, i.e. Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc
• Assisting in organizing events
• Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports
• Processing of T&E and other expense claims
• Creating and maintaining team-related schedules and contact lists: vacation schedules, emergency contact lists, mail lists, telephone lists, Travel Request database, Leave database, etc
• Providing general support including Logistics arrangement, booking meeting rooms, stationery re-ordering, filing, etc
• Participating relevant business and product trainings to enhance banking knowledge
• Assisting branch manager in local market analysis and business development when required
• Optimistic “Can do” attitude with strong attention to details
• Proactive working style, able to “hit the ground running”
• Excellent and efficient skills using MS Excel and PowerPoint tools
• Proficiency in both written and spoken English and Mandarin
• 1 or 2 years experience as an administrator/ business support within a fast paced banking environment is highly preferred but not mandatory
• Bachelor degree or above with major in Finance/Accounting/Business Management etc from a tiered-1 university
• To set up and maintain an effective filing system for the office
• To keep track and manage meeting and activities schedules for the managers
• To plan and organize traveling arrangements for the manager
• To follow up and coordinate key activities related to the LOB and other partners
• To liaise and communicate effectively with the restaurant managers and other partners in the resort
• Oversee and support all the Food & Operations team administrative support
• To monitor and check all reports within the division, including business expense reports, operations report, cast members leave applications, purchase requisitions and all relevant correspondences
• Drive meeting efficiency through the use of detailed minutes and follow up with documented minutes
• 2-3 years of experience in admin assistant or EA in a multi-national company
• Strong ability to work on power point presentations
• Skilled in Outlook, Power Point, Word, and Excel with strong sense of computer awareness
• Working in Hospitality or Food & Beverage field preferable
• Manage, maintain EVP’s anddepartmental calendars- coordinate cross functional meetings and reservemeeting rooms
• Update sample projection,sample tracking and adoption rates by division
• Send meeting recaps andteam updates
• Download photos fromdesigners to shared drive
• Create meeting agendas andquarterly power point updates for division
• Ensure conference rooms areset up prior to large meetings
• Coordinate and updatedivisional promotion, equity and bonus sheets
• Shop stores, purchase andreturn samples for design heads as needed
• Book travel for EVP, designand technical heads as needed
• Submit expense reports forEVP, design and technical heads
• Schedule and book fitmodels for design team fittings and sales meetings
• Ensure all new hire workstations are cleaned and properly set up prior to their start date
• Manage and maintain EVP’sfiles and documents in an organized and systematic manner
• Work with design andtechnical team at improving floor organization and cleanliness
• Maintain design library andpantone books
• Organize samples for designteam and EVP as needed
• Coordinate 9thand 12th floor clean up dates and charity donations and clean updates
• Answer phone calls/ takemessages for the EVP as needed
• Must respond to phoneinquiries from vendors, internal personnel, etc
• Resolve maintenance orother administrative-related issues in a timely manner
• Complete ad hoc projectsfor EVP as needed
• 2-5 years’ experience in similarposition
• Exceptional communicationskills- written and verbal
• Extremely organized and maintainsstrong attention to details
• Has the ability toprioritize workload according to needs of EVP and department
• Experience in fashion aplus
• Understanding of retailmath a plus
• Extremely proficiency inExcel, Powerpoint, Word, Outlook
• Proficiency in Illustratorand Photoshop a plus
• 2-3 years prior successful experience as an Administrative Assistant, in a busy professional environment
• Strong organization skills, highly reliable and able to manage competing priorities and multiple demands/requests simultaneously
• High attention to details with a focus on quality and professionally designed client deliverables
• Desire to learn and advance administrative and technology skills
• Knowledge of office procedures, practices and equipment and ability to suggest and implement proficient processes that increase efficiency and quality in office processes
• Strong communication skills, both verbally and in writing
• Past exposure to customer service and document processing is preferred
• Experience within the financial services or banking industries
• Self-motivated with close attention to detail
• Excellent verbal, written and organizational skills
• Proficiency in Microsoft Office products, specifically Excel and Word
• Ability to handle multiple projects and tasks at any given time
• Handles all administrative responsibilities for the offices of VP and Directors including but not limited to phones, contacts, calendar, meetings, travel, expense reports, supplies and general support services
• Prepares, files and tracks executive expense reports
• Screen all communications into the office. Re-direct or solve as appropriate. Provide clear and detailed information to assist the Executive’s ability to respond to specific inquires
• Establish and maintain a comprehensive follow-up system
• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
• Create and manage a system of filing office records and documents, both digitally and in hard copy. File and retrieve corporate documents, records, and reports
• Read and process incoming memos, mails and reports to determine their significance and plan their distribution
• Completes SAP transactions as directed, including preparing reports
• Sort and distribute incoming correspondence. Where appropriate, responsible for the preparation of responses to correspondence containing routine inquiries
• Assist in the preparation of special projects and presentations, materials, etc
• Manage special projects as defined by the Vice-President and Directors
• Provides back-up support for other assistants to include phone and other administrative duties
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; and SAP
• Competency in general secretarial skills including phone, calendar maintenance, filing, etc
• Ability to prioritize tasks and ensure all deadlines are met
• Willingness to be detail-oriented and exhibit the superior organization skills necessary to assist in coordinating all forms of communication (internal and external) for timely delivery of replies and processing information requests
• Excellent written and verbal interpersonal and communications skills crucial to effective interaction with all levels of the organization including senior-level executives and their assistants
• Ability to handle confidential information and to exercise good judgment and discretion when managing sensitive issues
• Flexibility to work overtime as needed to attend to urgent priorities
• Previous Disney or Entertainment experience
• Interest or experience in community relations, communications, government relations and other public affairs disciplines
• Spanish fluency
• Must possess exceptional organizational and follow through skills and be able to multi-task and prioritize with attention to detail
• Must demonstrate professionalism, diplomacy and discretion when dealing with co-workers, executives etc
• Must possess excellent written & oral communication skills
• Independently problem solve
• Be a self-starter with a team player attitude
• Ability to work in fast paced environments with shifting priorities
• Demonstrate common sense, discretion and attention to detail
• Minimum of 3 years administrative experience
• Entertainment experience preferred

Admin Assistant, Private Wealth Management Resume Examples & Samples

• High Net Worth Clients
• Atlantic Trust Specialists (Wealth, Investment, Trust)
• As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls
• Bachelor’s degree or 2-3 years’ experience in trust and/or investments
• Mastery of TrustDesk and ORS systems
• Working knowledge of CSC system
• Proficient with Microsoft Word, Outlook, Excel and Power Point
• Strong client service orientation
• Strong interpersonal and verbal communication skills with the ability to use these skills to communicate with high net worth clients and colleagues
• Strong organizational skills sufficient to complete work according to established schedule and timeframes, while accommodating given priorities
• Provide secretarial support to 2 Managing Directors
• Schedule appointments, arranges and co-ordinates meetings, handles all travel arrangements
• Assist with data collation, reports and preparing PowerPoint presentations, if required
• Assisting the teams with all administrative work, divisional events and trainings
• Taking minutes of meeting and follow up on action points, if required
• Prepare travel itinerary together with printed travel documents (ensure have valid travel visa) for countries before travel. Assist to arrange airport transfer, if required
• Full co-ordination of division events, customer training sessions as well as internal training sessions
• Update and edit their calendars in daily and monthly basis
• Assist with audio and video conferences set up with multiple parties (On-and off-site, including meals, room reservations, audio-visual needs etc., where applicable)
• Guide team & managers on company policies & processes, where applicable
• Submit monthly i-expenses via online tool
• Prepare PO when necessary via online tool
• Maintain mailer list and update Org chart
• Help to approve PTO, travel exceptions and others documents that require signature, when necessary
• Raise requisition via on line tool, work with managers to define job specs, interviews scheduling, etc
• Previous Sr. level staff support experience with 3 to 5+ years’ experience supporting Senior Management/Executive level working in administrative environment
• Exceptional organizational skills for own work and ensure director stay on track, on schedule and organized
• Proficient with MS Office Word, Excel, PowerPoint and Outlook
• Proficient with web conference tools, WebEx, Telepresence or other web tools - Strong proactive, can-do attitude and ability to maintain professional, calm, and customer-service oriented interpersonal style at all times
• Must be able to work in a fast pace/high visibility environment, ability to adapt to changes
• Need to have strong personality/minded and to think outside of the box
• Excellent interpersonal and networking skills

Admin Assistant Mindspark Team Resume Examples & Samples

• Experience in vendor management and budget tracking
• Knowledge of (and aptitude for) social media
• Experience and comfort with juggling changing priorities in a demanding and fast-paced corporate environment. Ability to be very flexible in reprioritizing near-term accountabilities
• Exudes positive attitude, shows enthusiasm for the work and desire to learn
• Ability to interact comfortably and skillfully with all levels of individuals, from C level executives to customers to well-known speakers
• Demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision

Admin Assistant, Controllership Resume Examples & Samples

• Provide administrative support to the Vice President utilizing outstanding communication skills (verbal and written), excellent organization and follow-up skills, and the ability to multi-task in a fast paced, multi-time zone environment
• Manage urgent or straightforward requests, do significant pre-work required to prepare executive for meetings or to advance items needed for approval
• Screen, organize, and determine significance of information, calls and correspondence to provide solutions and prioritize actions and facilitate work to ensure that deadlines are met
• Ability and willingness to identify opportunities and resolve problems independently and with a sense of urgency
• Use advanced administrative skills to proactively manage Leader’s calendar through multiple and changing demands. Coordinate schedules with other executive offices, avoid over scheduling calendar, effectively make Executive accessible to her leaders with short notice, and master resolving calendar conflicts
• Be capable of preparing PowerPoint presentations, build, format and print excel files with multiple tabs, proficient in developing documents in Microsoft word. Develop communications and research special projects, present recommendations
• Create and further strengthen a vibrant, team focused culture
• Lead efforts to ensure professional office appearance throughout the department
• Develop acute savviness for Company policies
• Anticipate information needs prior to Executive’s scheduled meetings and phone calls and prepare and organize materials as appropriate
• Coordinate appointments, meeting logistics, conference rooms, VTC technology, and materials preparation as needed to support meetings and projects
• Plan and manage travel schedule and logistical details, including coordinating with internal and external resources to make arrangements and plan itineraries
• Manage expense reports and processing for Executive, including gathering receipts, organizing information, submitting, and tracking to ensure prompt payments
• Minimum of five years of experience serving in an executive role
• Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
• Demonstrated ability to independently manage multiple tasks and prioritize work in a fast paced environment with minimal oversight
• Demonstrated excellent written, verbal and interpersonal skills with excellent proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Visio, SAP, and internet with ability to prepare original communications/memos
• Ability and eagerness to learn the substance of the work in order to be an effective facilitator within the business unit
• Ability to maintain professionalism, calmly and smoothly manage multiple and ever-changing demands, details, and deadlines
• Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology
• Strong partnering and relationship building skills
• Previous experience supporting a Finance organization
• Knowledge of additional software and mobile devices
• To liaise and communicate effectively with the key stakeholders in the organization to ensure the assigned task to be completed successfully
• Oversee and support all the HR Business Partner team administrative support
• To monitor and check all reports within the division and manage the PO process
• Multi-tasked
• Good planning & organizing skills
• Ability to liaise and communicate effectively with other teams and cast members
• The AA provides clerical and administrative support to the EIS Department using Microsoft Word, Excel and PowerPoint
• Pcard holder for departmental purchases of office supplies and other essential purchases. Complete monthly reconciliation of Pcard statement
• Process monthly expense reports for Directors and VPs, preparing supporting documentation and budget coding
• Arrange travel for Directors and VPs
• Arrange department on-site and offsite meals and events
• Maintain efficient and well-organized departmental files in both paper and electronic media
• Manage departmental correspondence including incoming mail, package delivery and fax communications
• Liaison between EIS Department and internal and external callers and visitors
• Maintain department’s distribution lists, rganizational charts, and new hire information packets
• Strong computer skills are critical: Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Strong interpersonal, organizational, communication (written and verbal) and follow-up skills
• Ability to work independently and to handle multiple tasks
• Ability to balance multiple priorities on a daily, weekly basis
• Good grammatical and editing skills
• Minimum 3 years administrative assistant experience, including providing office operations support
• Administrative functions: Performs wide variety of administrative functions such as answering and screening calls and relaying appropriate information to the PM’s (portfolio manager). Schedule and maintain manager’s calendar and travel plans. Keep an in-depth calendar of research related activities
• Organize materials for research meetings and peer reviews
• Compile and submit expense reports
• Maintain database of all broker and company management meetings for the PM’s/Analysts. Coordinate broker meetings, set-up the conference rooms for company management/broker meetings
• Responsibility for the dissemination of investment periodicals to the Internal Research Team
• Keep up with computer knowledge/proficiency to help with PM’s computer problems when necessary
• Scheduling RFP requests in a time-sensitive manner, generating attribution reports from Factset, sourcing pitch books and supplementary materials ahead of client meetings or conference calls
• Maintaining data spreadsheets for research: Updating pre-established data spreadsheets on a monthly basis and generating various reports using Factset and other sources for research reports. Ensure that all analyst reports are uploaded and saved into the Repository
• 1-2 years’ experience in the financial service industry/administrative position
• Proficient in Microsoft Office tools, especially Excel and Outlook
• Methodical, organized, reliable and punctual in approach
• High accuracy and attention to detail
• Able to multi-task, enjoys variety of tasks and Ability to meet intra-day deadlines by managing time efficiently in a dynamic working environment
• Projects a professional, calm and capable image on the telephone and in person, with ability to handle diverse overseas contacts
• Ability to work independently as well as in a team-based environment
• Procure stationary and manage the inventory
• Coordinate with IT team to procure the hardware
• Manage Vendor Documentation
• Process Vendor invoices in P2P & follow up for payments
• Set up of new hires (access cards, desk allotment, PC set up, phone set up, stationary etc.)
• Roll out the monthly New Hire announcement
• Manage the premises set up
• Manage moves and floor re-stacking
• Coordinate with the CSIS department for Fire & Safety of the Premises
• Maintain Asset Inventory by coordinating with the IT staff. Reconcile the inventory on a regular basis
• Manage center administrative activities (building access, entry pass etc.)
• Prepare the monthly occupancy report and submit it to the CRS department
• Manage the Facilities Staff, Office Boy & the Receptionist
• Manage the conference / training room bookings
• Develop Visitor Itineraries
• Manage Hotel and Car bookings
• Arrange working lunch or hi-teas
• 4) Rewards & Recognitions
• Procure Certificates, Covers & Seals
• Collate the nominations and arrange a review meeting
• Obtain approvals from the Seniors & the HR for the nominations
• Summarize write-ups for the announcements
• Organize the R&R ceremony
• Print Certificates, Stick Seals and obtain the COE head’s signature on the certificates
• Organize a Project plan for the event
• Obtain approvals for the budget of the event
• Coordinate with the vendor for the logistics like venue set-up, projector set-up, etc
• Send invites to the employees
• Coordinate for Compliance / BISO requirements
• Interface with CSIL, CRS, General Services and CSIS on all COE requirement
• Assist the Center Head
• Manage Center Head’s calendar. Organize his meetings and send meeting invites on his behalf
• Coordinate flight and hotel bookings for his business travels
• Raise his travel expenses in CTE for reimbursement

CIB Admin Assistant Resume Examples & Samples

• As Administrative Assistant to the GM and DGM of the Americas Division
• Proficiency with MS Word, Excel, and PowerPoint. Able to learn proprietary systems quickly
• Bilingual Japanese - English fluency required
• Effective interpersonal skills to communicate and work well with others
• Manage executive’s calendars
• Schedule quarterly Employee Benefits Committee meetings
• Heavy PowerPoint and Excel creating presentations for the EBC meetings
• Participate in project work related to benefits communications including annual enrollment, quarterly wellness newsletters and annual wellness activities
• Heavy calendar maintenance and track vacation for the team
• Develop and demonstrate a solid working knowledge of the company structure, key personnel and policies and procedures
• Schedule conference calls, arrange and coordinate meetings (including space and AV equipment)
• Complete monthly expense reports for the Executive Director
• Process benefit invoices/checks received
• Record the invoice in Excel
• Obtain appropriate signatures
• Send to Accounts Payable (AP)or Treasury
• Work with vendor and AP when invoices have not been paid
• Coordinate and support all wellness related activities –including set up and clean up
• Book domestic and international travel arrangements
• Mail – open, date stamp and distribute department mail
• Order all departmental supplies
• Manage archive for the department files
• Lunchtime seminars
• Workspeed for meetings
• Handle office services requests
• Source4 – Order stationery and envelopes
• Ability to use discretion when handling sensitive and confidential matters
• Must be able to handle numerous tasks in an efficient and timely manner

KIS Admin Assistant Resume Examples & Samples

• Prepare detailed client meeting presentation materials including creating graphs and charts, compiling data such as performance information with the emphasis on accuracy and timeliness
• Obtains and compiles information from a variety of internal/external sources and systems
• Interacts in a highly professional manner with all internal and external clients and gathers information and has strong follow up to ensure timely completion of pending items and projects are complete
• Arrange and confirm meetings, travel arrangements, client meetings as needed
• Principal review and sign off on all incoming and outgoing correspondence including fax email, etc
• Principal review, approval and sign off on advertising request forms, all speaking engagements and seminars and on LOAs
• Principal review and approval of trade adjustments and error corrections. Must contact registered representative
• Ensure that all compliance matters and complaints are handled in a timely manner
• Notify Financial Advisors, Associate Financial Advisors, and Licensed Investment Associates of any updates to the compliance manual
• Assist the OSJ Manager and office in preparing for any FINRA and SEC audits in conjunction with the Compliance department
• Assist new staff with onboarding process

Maintenance Admin Assistant Resume Examples & Samples

• MAINTAIN OFFICE FUNCTIONALITY Maintains the overall function of the office, which includes managing schedules, maintenance of all office inventory & systems requests which includes office supplies, print orders, hardware and software coordinator. Also manages department facilities and resources and participates in workshops and training as necessary to enhance the functionality of the department
• COMMUNICATION Composes and distributes communication to supervisor(s) and throughout department in order to achieve clarity and understanding. Attends key meetings and communicates pertinent information with department as well as notating meeting content. Partners with other areas/departments in the company to coordinate projects and efforts. Also receives incoming calls and appropriately deals with call or issues. Records and distributes messages as needed. Maintains confidentiality with sensitive information
• ORGANIZATION Develops and maintains department filing system to ensure availability of information when needed. Also coordinates department events and planning
• REPORTING Develops and prepares weekly or monthly assigned reports and spreadsheet analysis. May include assisting with preparing or coordinating departmental forecasts and budgets and performing actual to budget variance analysis
• Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
• Meet and greet clients and visitors
• Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
• Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations for executive management as needed
• Prepare T&E claims in line with company policy
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, and coordinating support by other units or vendors
• Sign for mails and packages
• Coordinate and maintain records for staff office space and phones as necessary
• Communicate and handle incoming and outgoing electronic communications
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary

ATF Admin Assistant Resume Examples & Samples

• Responsible for ensuring resolution is attempted with customers in the event there is an outstanding error on any related ATF forms by following detailed ATF F 4473 Error Correction Process
• Responsible for maintaining backup log of multiple handgun sales, maintain completion and filing of all department paperwork and responsible for maintaining BATFE log books as required for repairs and consignment firearms
• Must be able to read documents, printouts, reports, computer screens and other written communication
• Schedules travel, phone calls/conferences, meetings and appointments as directed
• Assists with meeting activities by preparing agendas, meeting materials and handouts
• Keeps inventory of supplies and materials as needed, and makes purchases accordingly
• Establishes working relationships with vendors and suppliers
• Understand and work in unity with various areas within the department
• Understand daily duties of each area of the department
• Accommodate these areas on an ongoing basis when needed
• Maintains files, correspondence and calendars of activities
• Preserves a thorough knowledge of applicable company policies and procedures
• Miscellaneous special projects and duties as assigned
• 2 years’ experience in office administration and/or business travel coordination
• Ability to work effectively and confidently with team members and management in a fast paced environment
• Must be flexible and willing to undertake a wide variety of tasks
• Strong Facilitation and Organizational skills, must be able to prioritize and multi-task
• Excellent computer skills, including experience and proficiency with Microsoft Office, database management, and the web / Internet
• Degreed professional preferred
• Assisting in-house commercial attorneys in litigation and collections matters by coordinating debt collection efforts with the Finance Department and branch offices
• Updating matters in a litigation management database and reporting status to stakeholders
• Finding opportunities to improve data collection and reporting processes and collaborating with multiple functions to implement improvements
• Admin support for department
• Interfacing with all levels of the organization at Otis, BIS and UTC and with external customers in a professional and effective manner
• Supporting marketing initiatives
• Maintaining the Salesforce database
• Filing invoices and other accounts documentation
• General filing and photocopying
• Binding and printing
• Organising the office's stationery supplies
• Answering calls and dealing professionally with enquiries
• Attention to details, accuracy and the ability to meet deadlines
• Strong IT skills including advanced MS Word, intermediate MS PowerPoint, Excel and Outlook
• Fluency (both written and verbal) in German and English
• Previous administrative experience preferably within an investment banking department or a similar fast-paced, deadline driven environment
• Proactive diary management for 3 MDs
• Provide administrative support to other junior team members as required with timely delivery
• Understand Team Leads’ priorities, provide and collate relevant agendas, minutes, papers and ensure they are in possession of correct paperwork for all meetings and conferences etc
• Develop and maintain excellent relationships with senior clients, business leads, and their support teams in order to ensure positive working interactions at all times and the achievement of goals
• Exercise initiative and judgment to be able to progress matters with minimum guidance to a successful conclusion
• Co-ordinate extensive travel arrangements, arrange visas and itineraries and process monthly expenses
• Organize conferences / offsites
• Act as point of contact for a wide range of visitors, conveying a professional image at all times
• Extensive phone coverage for the team, answering calls taking necessary action either personally or diverting to other areas
• Providing cover to other assistants during times of absence
• Co-ordinate planning for internal and external meetings
• Work closely with IFI admin team; attend admin team meetings and chair / take minutes on a rotating basis
• Demonstrable PA and team support experience gained in a multinational organization (5 years+)
• High integrity, possessing personal resilience
• Will act with discretion, diplomacy and demonstrate high levels of confidentiality at all times
• Demonstrable multi-diary management experience
• Proven organisational, communication and influencing skills
• Strong PC skills (MS Office suite)
• Able to work effectively under pressure and deliver to a high standard
• Ability to work on own initiative, be pro-active, noticing opportunities to improve working practices
• Coordinate internal and external meetings
• Prepare bi-monthly expense reports
• Coordinate regular domestic and international worldwide travel
• Organize space planning, offsite events, team dinners & various other social events
• Track & pro-actively post in internal groups, manage agendas for multiple team meetings
• Be able to make decisions independently and prioritize meetings on behalf of the Director accordingly

Rohq-gwfm-admin Assistant Resume Examples & Samples

• Detail-oriented with ability to work independently and prioritize workload
• Logical, analytical and rational
• Good problem-solving skills
• Client-focused for exemplary customer service
• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
• Prior experience preferred
• Can work either day or night shift schedule (as needed)
• Flexible/Open to working overtime (as needed)
• Excellent English written & verbal communication skills
• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) Excellent MS PowerPoint skills (ie. Chart creation, etc)
• Ability to handle high volume of work & adapt to change
• Ability to plan and manage own time
• Ability to gain a strong command of new systems (T&E, P2P, VR's, etc.)

Admin Assistant, Trademarks Resume Examples & Samples

• Coordinate departmental workflow and provide support in a high volume business affairs department
• Administrative duties may include phones, scheduling, filing, billing, and data entry
• Serve as liaison with other teams internally at DreamWorks to ensure Trademark processes are flowing smoothly
• Serve as coordinator for cataloging product samples for use in trademark filings
• Coordinate all departmental billing and purchase orders, partnering with Accounting as needed
• Business travel support, i.e. air tickets / hotel reservation etc
• Company car arrangement
• Office stationery management
• Monthly office payable invoices management
• Other administration support, i.e. business card, visa / invitation letter, bulletin board update, office 5s, etc
• Tracking files update
• Other task assigned
• Bachelor’s degree in business or related discipline is preferred
• Preferred one year work experience, fresh graduated is acceptable
• Familiar with MS Office (Excel, PowerPoint, Word, etc.)
• Good time management and multi-task ability
• Dependable, honest, diligent, good team player
• Fluent English skills (oral & written)
• Executive Schedule Management
• Co-ordinate with business management and administrative support staff, to facilitate any joint events
• Logistics and General Services
• Single Point of Contact (SPoC) for coordinating various logistics and general services related activities, such as employee transportation, dining services, mail-room, medical room etc. with relevant teams
• Assist in organizing and hosting various staff gatherings and associated logistics from time to time
• Fixed Asset Management
• Manage fixed asset inventory adequacy levels for CTR Hyderabad staff at all times
• Coordinate with procurement for annual maintenance contracts with suppliers and disposal of obsolete assets
• Recruitment Support
• Extend assistance required to the hiring managers for opening new job requisitions
• Support the hiring managers in recruitment drives, internal referral kiosks, diversity campaigns etc
• Graduate with minimum 3-4 years of work experience in managing administrative support
• Proficient verbal and written communications skills, with ability to prioritize tasks for completion within required timelines
• Self driven individual with ability to work with minimum guidance
• Deep knowledge of soft services
• Handling end to end process of Canteen
• Canteen Menu Planning
• Dealing with courier companies (DHL/UPS / FedEx) for reception and shipments of parcels
• AMC Contracts
• Knowledge of Vendors PF and ESIC Challans
• Handling Housekeeping and Security Services
• Guest House Management
• Handling events and birthday parties
• Basic knowledge of horticulture
• Regularly looking for the best external service providers in terms of quality, cost and reliability
• Monitoring the performance of the building (basic knowledge of maintenance work is a plus)
• Handling Banking related works
• Maintaining MIS Reports
• Inventory Management
• Knowledge of Vending Machines
• Handling end to end process of Mediclaim Insurance for employees
• Providing a high level of administrative and operational support to Engineering Manager/House Captain
• Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
• Managing all aspects of international travel and agendas for team meetings
• Create and submit accurate expense reports on a timely basis
• Manage the House D&T logistics including room set up, equipment, meals, etc
• Coordinate Faceversaries/Birthdays celebrations
• Desk Moves. Work with Facilities to ensure smooth transition for team relocating
• Managing and welcoming visitors from global offices and providing an ad hoc support if required
• Ensure email groups, aliases, and administrative systems are maintained and current
• Arranging and managing creative offsites, being at the forefront of exciting new happening in Lon
• Assist the House’ managers with scheduling of complex team meetings/events
• PO management. Raise POs in line with procurement policy and review invoices for accuracy prior approving
• Coordinate set up of new vendors
• Collaborates with the Eng Admins team to help plan or work on various LON Site events (Happy Hours, Summer Party, Hackathon, EMEA Tech Summit, Christmas Party, Game Day, etc)
• Filing and scanning
• Meeting and greeting
• Working with the wider administration team
• Processing documents
• Data entry in to Excel
• Provide calendar coverage when needed on the broader team
• Coordinate domestic and international travel arrangements
• Help organize team events onsite and offsite

Admin Assistant Fundamental Equities Resume Examples & Samples

• Communicating & building relationships with key brokers
• Comprehensive email coverage
• Faxing, filing, photocopying
• Liaising with facilities, post room, print room
• Use of CBC Meetings calendar & Spectra (training will be provided)
• Experience in arranging meetings, coordinating diaries
• Excellent verbal, written, analytical and interpersonal skills
• Dealing with revenue and customs
• Responding to email queries
• Arranging and updating shipping records
• Liaising with couriers and suppliers
• Processing orders for despatch
• Taking stock counts
• Signing off invoices
• General admin duties
• Minimum 2 years relevant experience working in a senior administrative or secretarial role supporting a senior manager or function
• Experience of having worked in a Corporate environment
• Excellent planning and organisational skills with experience of working under pressure
• Excellent interpersonal, written and verbal communication skills, including experience of dealing with executive and senior management levels
• Excellent keyboard, shorthand and audio skills
• Proven ability of using their initiative in challenging situations
• Ability to interact with all levels of management and customers
• Excellent communication skills, including written, verbal
• Ability to prioritise workload effectively
• Advanced computer and IT skills, including all Microsoft packages
• Thorough understanding of bank and departmental procedures, functions and activities desirable
• To maintain litigation tracker with the complete record of all litigations
• . To co-ordinate with the Advocates, concerned departments for updationof stages of litigation
• Timely allotment of cases to the Advocates and periodic review of Advocates timely updation of MIS
• To maintain separate tracker of all Banking Ombudsman cases with stage wise
• To update the support central an online process of litigation
• To send mails to Advocates for appearances on dates of hearing and post hearing updation from them
• To publish the weekly MIS for team
• To prepare presentations and data repository for various meetings including ALCO/Board notes
• To record the minutes of Legal settlement meetings and keep the record of the same
• To file all the correspondences relating to various authorities/Corporate Centre/etc
• To coordinate other team members of Litigation team for sharing of knowledge, etc
• Any other legal work assigned by the Litigation Head
• MOUNTAIN DEPARTMENTS: Maintain department files, equipment tracking, fuel usage, 6 departments. Coordinate Trash and recycling program with sourcing contact. Maintain supplies for Mountain Ops Building. Manage Mountain Parking permit program
• FINANCE: Tracking, analysis and overview of departmental budgets, maintenance and capital improvement projects
• PROCUREMENT: SuperUser level Coupa access, OnBase invoice maintenance and payment, Purchasing Card and travel card usage, accounting and tracking
• TIME AND LABOR: Payroll entry, exception correction, PTO/SICK usage tracking and entry, manual requests and adjustments, AD HOC access to all current Northstar employees for reclassification and capital coding. Manage tool, boot, helmet, glasses reimbursement program
• PERMITTING: Maintain mandated permitting for Ski Lifts, Off-road Diesel Engines, diesel generators. . Assist in capital project permitting of new installation
• COMPLIANCE: State of California Tramway section, ARB DOORS, Placer County APCD
• RISK: Risk Console, assist with departmental input of incidents
• ENVIROMENTAL: Fuel usage documentation and levels of mountain tanks
• ADMINISTRATIVE: Attend MLT meetings as needed. Take notes for Lift Maintenance Best Practice and Lift Maintenance Directors conference calls
• Assist in accomplishment of Company and departmental objectives
• Review, update and manage schedule for assigned executive - confirm attendees and manage the agenda and logistics of all recurring meetings and departmental events
• Preparation and delivery of all briefing information for all meetings
• Communicate daily with internal and external customers while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
• Organize and manage all travel arrangements
• Protecting cash flow return to the owner through effective management of debtor collection and billings
• Monitoring and processing accounts payable
• Maintaining a harmonious relationship with external suppliers by ensuring prompt and accurate payment of all accounts
• Ensuring timely and accurate preparation of reports as and when required
• Monitoring and ensuring policies and procedures are complied with
• Proactive involvement and improvement through innovation and change
• Ensuring the integrity of data in the system, in reports and in information supplied to AMP entities, Co-owners and other parties as appropriate
• Provide other financial support to the Centre Management team

CIB F&BM Admin Assistant Resume Examples & Samples

• 5 years experience as an administrator or assistant (PA or EA) in a large corporate environment
• Computer literacy (all Microsoft Office applications)
• Demonstrate the utmost discretion and professionalism at all times, including a professional phone manner
• Quick turn around of requests/project items
• Strong communication skills, able to interact with various levels of seniority
• Team player, partnership with other team members and different teams across business
• Quick learner - able to understand new systems and procedures quickly - and a forward thinker
• To support all areas in the maintenance of files by effective file management
• To ensure that clients are dealt with efficiently and politely
• Minute taking
• Collating of meeting packs
• Copy typing as may be required
• Diary management for MD's & Directors using Outlook
• Setting up video/webex/conference calls
• Booking of meeting rooms
• Travel arrangements, including production of detailed itineraries when needed
• Preparing and processing expenses
• Dealing with IT and Facilities on a daily basis (procuring equipment, investigating IT issues, etc)
• Adhoc cover of Reception
• Admin & Secretarial duties for all business areas as and when required
• Possess great attention for detail with an ability to work to tight deadlines
• Operates effectively as part of a team, can build and maintain working relationships with others and is seen as 'approachable' and helpful
• Have a proactive and enthusiastic approach to work and projects
• Demonstrates sound judgment and good decision making when dealing with problems
• Good client / Introducer / supplier handling skills both by telephone and face to face
• Excellent diary management experience and organisation of meetings
• Highly organised, excellent telephone manner and client handling
• Microsoft Outlook
• Strong and advanced skills in Excel and PowerPoint
• Previous experience working in admin is necessary
• Excellent understanding of urgency
• Produces high quality, accurate timely work
• Track status of payments made for all events with Sales Mangers
• Follow up on all accounts receivable and provide monthly update to
• Generate a competitive analysis report on a quarterly basis
• Special projects as assigned by Director of Sales
• Distribution of final contracted SEO’s to appropriate parties

Wholesale Admin Assistant Resume Examples & Samples

• Raising Needle & Thread PO’s and order confirmations for all wholesale accounts
• Assisting with all wholesale administration paperwork including wholesale spreadsheets, and client order history. Ensuring spreadsheets are kept up to date at all times and providing information for wholesale team and CEO as and when required
• Conducting research relating to potential wholesale partners and replying to enquiries once discussed with the team
• Helping to organize diary for UK and European wholesale selling appointments
• Ordering tickets and alarm tags for relevant clients ready for shipment
• Collating MDA numbers for Asos account pre shipment
• Chasing shoot samples for relevant clients and working on general sample requests alongside PR Coordinator using GPS sample tracking system
• Helping to organize showroom prior to all wholesale meetings
• Producing account ‘go live’ emails on a Monday every week and chasing any clients who have a delay with uploading new season styles
• Monitoring client markdowns and highlighting to the management team
• Conducting client store visits in London and producing document with findings and imagery for management team
• Assisting with the re-order process for UK and European wholesale accounts and working with Goods and Services on US re-orders
• Assisting with RTV requests
• Liaising with US wholesale agency Goods and Services on all administration regarding US and Canadian wholesale accounts
• Experience working within an administration role
• Highly organized with the ability to multi-task and work very quickly under pressure in fast paced environment
• Positive and eager to learn
• Strong mathematics skills
• Drafting documents, and requires the ability to proof read and demonstrate meticulous attention to detail
• Coordinating external communication campaigns
• Organising events and creating marketing materials
• Ordering stationary and keeping the office supplies up to date
• Liaising at all levels of business and must be articulate and professional in your approach
• Enthusiastic
• Have a positive outlook
• Be willing to travel in the UK for the role
• Provide day-to-day communication and overall support, including: managing phones, coordinating travel, and coordinating team meetings and agendas
• Manage each executives’ calendar, including scheduling of meetings, work sessions and travel arrangements
• Coordinate meeting logistics: booking rooms, ordering A/V, ordering catering, preparing materials, managing RSVPs to incoming requests
• Manage the flow of information to and from each executive, including file and organizational system/needs
• Support project management processes within the team: weekly partner updates, project status reporting, issue tracking utilizing consistent department reports
• Handle confidential information with discretion
• Prepare and edit presentations and project documents
• SAP Super User for the team
• Manage onboarding/off boarding of team members
• Minimum 3-5 years experience supporting a team of executives in a fast-paced environment
• Experience in a customer-service focused environment
• Strategic thinker with a knack for process improvement
• Extremely organized with the ability to prioritize and multi-task
• Ability to anticipate needs of the team and addresses them in a proactive manner
• Flexible and able to change priorities as needed to meet deadlines
• Ability to creatively and proactively problem solve
• Strong technical skills: Microsoft Office (Outlook, PowerPoint, Excel, Word, Access, Visio) and SAP, plus ability to troubleshoot basic technical issues
• Quick learner with the ability to work in a very fast paced environment
• Not afraid of asking questions and/or directions. Ability to push back if necessary
• Ability to work with minimum supervision and to handle confidential information
• Ability to interact effectively with people of all levels of the organization
• Ability to build and maintain good working relationships with internal and external organizations, peers, and management
• Ability to select the communication style and presentation method that will yield the greatest impact or effect on others

Admin Assistant, Cast Housing Resume Examples & Samples

• This position will assist with managing the inventory for SHDR Housing Operations including placement, check-in, and moves
• This position will manage various reports, forecasts, early releases, housing deductions and audits; as well as provide support for resident resolutions via apartment meetings, on-boarding and execution of housing events
• This position will work as a liaison for SHDR Housing Operations with the Property Manager(s), Payroll, Recruiting, Labor Operations, and Operating areas
• This position will be responsible for housing deductions with payroll through system as well as importing and reconciling housing balances within the housing system and contacting participants and work locations when outstanding balances arise
• Demonstrate computer proficiency with Word, Excel, SharePoint, and Access
• Demonstrated strong problem solving skills
• Demonstrate conflict resolution skills
• Demonstrate strong verbal and written communication skills
• Strong partnering skills, proven ability to handle multiple projects and priorities
• Demonstrate ability to work with confidential information
• Ability to work/partner effectively with all levels of Cast
• Demonstrate strong organizational skills
• Ability to be flexible with work schedule, including nights and weekends
• Excel knowledge of V-Lookups, pivot tables, and basic formulas
• Knowledge of SAP, Business Objects, Matra, and Certain
• Knowledge of Disney Housing Operations as a program alumnus or event/arrival volunteer
• Use good judgment and knowledge of departmental issues, priorities and relationships to respond promptly to requests for meetings with Engineering and Manufacturing leadership
• Assist with the preparation and distribution of presentations, documents, reports, and other materials as needed
• Track and process all departmental invoices for payment
• Handle in- and outbound mail
• Schedule travel and prepare travel information
• Support and/or lead ad-hoc projects as needed
• Assist in planning quarterly team meetings, team building off-sites and other department meetings as needed
• Represent the Manufacturing leadership team, both internally and externally, with a high level of professionalism and in a manner that reflects positively on the organization

Programming Admin Assistant Resume Examples & Samples

• Diary management including coordinating internal and external meetings, conference calls and video conference with multi countries and any other necessary communication
• Extensive travel arrangements and bookings including detailed itineraries and document preparation
• Document preparation including presentations, word documents, spreadsheets etc
• Review scripts and provide coverage
• Build strong relationships with key contacts across Universal Networks International structure Build relationships across the business
• Receive and attend to visitors coming to meet the EVP Programming and to ensure to be available prior to any meeting or visit to ensure all logistic and documents are prepare if required
• Experience reviewing and summarizing scripts
• Strong sense of initiative and a proactive style to work on own projects
• Excellent organizational skills, demonstrated experience in arranging large business events
• Can do attitude, positive, honest, reliable and energizing
• Be available and approachable
• Proactive attitude, be on top of the work and team priorities to anticipate needs
• Good project management and organisation skills
• Responsible for full spectrum of office administration function, such as procurement of office/pantry supplies & facilities, repair & maintenance, office cleaning and office security
• Review supplier’s price and service level, create Purchase Order and manage invoice
• Assist in monitoring the workflow and service of mailing, courier & delivery service
• Work closely with department assistant and IT Support on new comers’ arrival pack
• Assist in implementing administrative policies and procedures
• Provide administration support in office renovation projects
• Generate and update monthly reports on petty cash, attendance, night patrol, etc
• Act as backup to Receptionist
• 2-4 years of administrative and/or legal experience preferred
• Strong technical skills including Excel and Google Mail/Calendar
• Attention to detail and the ability to handle multiple projects simultaneously
• An interest in developing, learning and stretching beyond the Assistant role
• Answering / Transferring phone calls, receiving and dispatching couriers & letters, greeting guests
• Order stationery and office supplies
• Maintenance office equipment inclusive of MFD, air con, etc. and office facilities repair
• Keep working areas neat and tidy
• 5 years Administrative Assistant experience
• Demonstrated Ability to use Microsoft Office package including Excel and Powerpoint
• Effective presentation skills
• Ability to work on multiple projects, under pressure with strict time constraints
• PO/PR Management
• Good command of oral and written English
• Advanced in MS Office Applications
• Good communication skills, Service-oriented, responsible, good team work spirit and hard working

Asst Admin Assistant Resume Examples & Samples

• 1+ years providing administrative support
• Working knowledge in Microsoft Word, Power Point and Excel, Outlook
• Ability to administer specific applications/time bound processes to meet all deadlines
• Ability to learn quickly and become proficient in multiple proprietary IT applications
• Outstanding organization and follow-up skills
• Excellent verbal and written communication skills. Maintain discretion with sensitive information
• Critical thinking and problem resolution skills
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations; keeping management involved needed
• Ability to lift a minimum of 20lbs

Assoc Admin Assistant Resume Examples & Samples

• Provide dedicated administrative support in a professional, confidential and organized manner
• Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
• Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Respects & values differences, acts with integrity and operates with justice
• Provide cashiering support in a professional and organized manner
• Maintain and update distribution and contact lists
• Daily interaction will all Functional Teams
• Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
• Outstanding organizational and follow-up sills - Discretion with sensitive information
• LEADERSHIP BEHAVIORS
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
• Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities
• Create Efficiency: Meet SMART objectives to drive business results
• Drive Future Success: Support Management to provide them more time with front line
• Drive Cultural Change: Support Community projects
• Develop Others: Answer questions and deliver coaching & training
• Develop Self: Gain understanding of Market/Location P&L
• Experience in prioritizing work and multi-task - Strong sense of urgency
• Requires creative thinking and problem-solving skills
• Associates Degree in Business and 1-3+ years general business experience or an equivalent combination of education and relevant experience
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone)
• Respects & values differences, acts with integrity, and operates with justice
• Arrange and manage travel itineraries for team members
• Prepare and submit expense reports; own and administrate P-card transactions for the team
• Manage team members' calendars and schedule meetings, including in-person, telepresence, Webex, and teleconference
• Set up matters and process invoice transactions in Counsel Link and SAP; track spending against individual project budgets and annual budgets for Global Transactions team on periodic basis
• Set up, manage, and insure integrity of team files and team Intranet sites (i.e., for Global Procurement Legal Practice Group and M&A Practice Group); including folder management and document posting, practice group contact lists, preparation of quarterly newsletter, etc
• Assist team members in creating PowerPoint and other presentations for training purposes, best-practice sharing, client presentations, etc
• Generate reports on transaction matters, as requested
• Flexible and adaptable self-starter, able to work independently with strong follow-through, a sense of urgency, outstanding prioritization skills, and professionalism
• Team player with ability to work with all levels of management and to handle multiple priorities in a fast-paced environment
• Excellent grammar and writing skills
• 5+ years of legal secretary experience preferred, including various legal software systems
• Expert skill level with Microsoft products, in particular, Outlook, PowerPoint (including charts and graphs), and Word; familiarity with Excel
• Familiarity with Selectica and legal software systems (e.g., hCUE) a plus
• Ability to maintain strict confidentiality, particularly of sensitive matters
• Flexibility to work extended hours when necessary
• Answering and redirecting calls
• Speaking to suppliers and customers
• Booking in goods as they come on the internal system
• Setting up supplier accounts
• General filing, photocopying and scanning
• Keeping health and safety records and certificates
• Adhoc duties
• 1 By delegation from the Operations Supervisor or Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch’s services to clients always are of high quality
• SPECIFIC RESPONSIBILITIES
• 2 To provide the following services to the Branch as needed
• Reception, FAX, Switchboard, Filing, Mailing, Ordering
• Copying, Invoicing, Word processing, Courier
• Light packing and shipping
• Maintain Inventory of office supplies
• 3 To maintain appointment calendars for department personnel and to arrange travel plans
• 4 To expedite within the Branch the preparation, maintenance, distribution, and control of documentation
• 5 To coordinate preparation and distribution of report
• 6 To maintain assigned area, files, supplies, and equipment in a clean and orderly manner
• 7 To assure that confidential departmental information and files are maintained in a proper and secure fashion
• 8 To be a positive representative of the Branch and the Company to the public through the practice and enforcement of proper office decorum
• 9 To carry out the above responsibilities, and all others which may be assigned, in a manner demonstrating support for and adherence to the Company’s Safety Policy and Procedures, Quality Policy and Procedures, Ethics Policy, Environmental Management System, Vision and Strategy, and to exercise good judgment, common sense, and diplomacy in so doing
• SUPERVISION EXERCISED
• 1 The Administrative Assistant normally has no personnel responsibility or authority
• SUPERVISION RECEIVED
• 1 The Administrative Assistant reports to the Administrative Manager where such position exists. If no such position exists, the Administrative Assistant will report to the Branch Manager
• 1 The Administrative Assistant should have a high level knowledge of office equipment and software such as computer, word processor, typewriter, database, spreadsheet, facsimile, photocopier, postage meter, telephone, and switchboard, and must know and demonstrate use of proper spelling and grammar, and filing
• 3 The Administrative Assistant frequently will be the first Company representative seen by a visitor to the Branch. Therefore, good grooming, etiquette, and the ability to make a favorable public impression are essential. These qualities will be judged by the hiring authority
• EXCEPTIONS, or ADDITIONAL DUTIES,REPORTING RELATIONSHIPS, and QUALIFICATIONS SPECIFIC to THIS BRANCH
• 1 Strong computer knowledge
• 2 Strong Organizational and communication skills
• Track and report on daily fleet cost and measurable operational KPI's
• Ensure Fleet Focus data integrity
• Meet internal customers' expectations
• Maintain records including but not limited to safety, environmental and vehicle
• Executing track and train required annual fleet training
• Support parts room accuracy and compliance integrity
• Work with fleet technicians to develop skills and understand operating systems
• Pass the drug test
• Pass the background check
• Be proficient in excel, fleet focus and various web based data bases
• Understanding basic mechanical operation
• Up to date training certificates working with current industry standards and the latest technology
• Strong people skills with an ability to coach
• Excellent computer skills a must- with EXPERT level MS Excel. MS Word and PowerPoint preferred
• Outstanding organizational skills (time management and follow up)
• Advanced written and verbal communication skills
• Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
• Demonstrated ability to work within a fast paced and highly entrepreneurial organization
• Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
• Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism
• Proven ability to work both in a team environment and independently
• Experience in a Customer Service based company
• Provide administrative support to Regional Director and Plant Manager. Duties includes
• Diploma or Associate degree in Secretarial Science or Business Administration
• Min 3 years administrative experience, with experience in a multi-national company highly desired
• Ability to be self-directing, manage time and priorities effectively, take initiative, exercise good judgment and manage multiple priorities
• Effective communication (verbal and written), interpersonal and collaboration skills at all levels of an organization
• Microsoft PowerPoint skills, Microsoft Word, Excel and Lotus Notes/Outlook 365 working knowledge is required
• Interest and ability to thrive in a high energy team environment, with strong aptitude for interaction with people and be a team player
• Ability to exercise & display integrity, equity and respect across the team
• Provides support to PMO and performs general administrative duties with minimal guidance
• Utilizes program internal systems to collect, analyze, and compile metrics for division and or branch reports
• Assists with the preparation of plans, deliverables, and reports
• Assists with maintaining knowledge management files
• Interfaces with personnel to maintain logs, records and files
• Develops and maintains calendars and schedules
• Assists with coordinating, planning and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
• Contributes to the review, development and management of office administrative operating procedures
• Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences
• Prepares, submits and tracks expense reports
• Submits visit requests
• Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (ex., office supplies)
• Initiates action to provide end-user support and performs complex administrative duties
• Contributes to, and conducts technical editing of reports and briefs
• Coordinates the administrative specialist team
• Minimum of a High School Diploma and 5 years of experience in Office Administration
• An Associate’s Degree or higher may be substituted for two (2) years of relevant experience
• Leidos Overview
• Conversion of various documents (word, excel, instruction, memo, governance, etc..) to the correct Chorus 2.0 templates
• Drafting of instructions/guide and flow charts on reference system processes
• Entity Audit Plan (EAP)
• Update of the EAP based on the status of the internal audits
• Consolidate Entity Audit Plan results from Bids & Projects, TRT, ASW, SPC and Shared Services
• Generate monthly summary of EAP indicators on status of internal audits (planned, conducted, re-scheduled) and total findings (open, delayed and closed)
• List of Standards listing
• Maintenance of Standards listing file
• Tracking of Standards (i.e. Name of borrower, date borrowed)
• Chorus 2.0 Query/Change Request
• Scan and file document approval page in the shared drive
• Assist Engineer in checking status of actual documents based on entity Query/Change Report
• Generate monthly SGP-Chorus 2.0 publication
• Shared Drive and TOL
• Assist in managing Reference System shared drive
• Clean up of the folder
• Support other clerical/admin activities as allocated/directed by the Quality Manager
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Coordinates new employee office set-ups and onboarding
• 1+ year’s previous admin experience or equivalent

Admin Assistant to Head of CHC Resume Examples & Samples

• Power point skills - Medium to advance
• Communicative, open minded, learning spirit, team player
• Have experiences as secretary minimum 3 years as secretary
• Coordinates manager’s calendar, meetings, correspondence and presentations as needed
• Coordinates all necessary arrangements for customer visits
• Provides clerical and administrative support to manager’s staff
• Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings
• Participates or leads special projects/events
• Arranges and coordinates travel schedules and reservations when required and assists with travel issues
• May assist with compiling information and data for reports on audits, budgets, plans etc
• May assist other departments as needed
• Generates reports and graphs as needed
• Supports Department on all administrative work pertaining to faxes, mails, parcels and packages
• Formal training or college degree preferred
• 2 - 4 years of clerical/administrative background
• Excellent knowledge of personal computer operation including use of Microsoft Packages
• Perform general secretarial tasks & administrative support including organize daily schedule appointment, travel arrangement (domestic/overseas), organizing meeting and Executive schedule as required
• Providing administrative support to Executive/Management
• Coordinating with both internal departments and external parties
• Manage and organize office equipment
• Support Company activities for both internal (Employee) and external (with Customer)
• Bachelor’s degree in any related field
• At least 3 years experiences in related job
• Good command in English, computer literacy
• Strong communication and interpersonal skills with an ability to work effectively as a member of a team as well as independently
• Good attitude and service mind
• Able to work under pressure, self-motivated, energetic and willing to learn
• Maintain electronic and hard copy filing system
• Manage calendar for Managing Director
• Assist in resolving any administrative problems
• Answer calls from customers regarding their inquiries
• Maintain office supplies for department
• 2+ years of hands on administrative support experience
• Excellent communication skills – written and verbal
• Ability to prioritize projects and strong problem solving skills

Junior Admin Assistant Resume Examples & Samples

• Welcome and sign in/out visitors
• Operate switchboard to accept incoming calls, transfer to staff and take messages as appropriate
• Receive and distribute post and deliveries
• Process invoices and Purchase Orders
• Maintain organisation, cleanliness and health & safety of the building entrance, reception, kitchens and meeting rooms
• Maintain stock and organisation of stationery
• Work with the Executive Assistant to provide catering for and organise meetings/events
• Prepare beverages for meetings on request
• Monitor and restock provisions of kitchen consumables, vending machines, fresh fruit etc
• Work with the Executive Assistant to organise for and notify personnel of taxi bookings
• Liaise with Nokia departments as appropriate to ensure smooth introduction and processes for new starters
• Assist with recruitment process when required
• Assist the Executive Assistant with general admin, facilities and health & safety maintenance of the office building
• Be flexible and have the ability to take on new tasks as required
• Confident communication to all levels
• Capable of managing own time
• Calendar scheduling
• Arrange travel plans
• Regularly interact with Senior Leadership teams and other internal and external customers
• Dealing with calls in a profession manner
• Constant email correspondence
• Plan complex meetings, including multiple Leaders, International participants, full day events requiring audio visual equipment, etc
• Processing expense reports and managing invoices
• Maintaining and managing office supplies and other indirect purchases
• Minimum of 5 years extensive administrative experience
• Bilingual Spanish / English
• Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
• Excellent computer skills: Outlook, Word, Excel, PowerPoint

Admin Assistant Senior Resume Examples & Samples

• Provides administrative support to Head of US Endicrinology requiring an advanced knowledge of department functions and division/business unit functions
• Oversees organization and maintenance of department filing system including potentially confidential data
• Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
• Strong administrative and computer skills, specifically MS Outlook, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed, Concur expense management; Ability to interact with various levels of business functions and professionals in and outside organization
• Attentive to details and results
• Demonstrate leadership and ability to interact with strong collaboration with Administrative colleagues within MSOI Leadership
• The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S. diploma or equivalent
• Associates or Bachelor's Degree preferred
• Experience providing senior level administrative support within the pharmaceutical or biotech industry, highly desired
• Administers company benefit programs to include new hire enrollment, annual open enrollment and termination updates in a timely manner
• Conducts reconciliation of plans and processes through ad-hoc reports to ensure accuracy
• Supports employees with benefit questions including, FMLA/LOA through established policies, benefits, forms, records and practices. Timely resolution of all employee issues
• Conducts New Hire Orientation and Exit Interviews
• Maintains accurate databases and employment files to include: employee actions, I-9 Documentation, medical correspondences, and performs audits on employee files to ensure compliance
• Administration of company pay programs such as tuition assistance & military leave
• Ensures compliance with company policies and procedures
• Cross trained in areas of recruiting and onboarding
• In addition, performs other duties as assigned by the Human Resources Manager
• Must have 5 yrs. related experience
• B.S. Degree in related field preferred
• Working knowledge of Microsoft Office and demonstrated proficiency in typing skills
• Knowledge of PeopleSoft or Oracle HRIS Systems or Taleo Applicant Tracking Systems a plus

Exec / Admin Assistant Resume Examples & Samples

• Organizing and proactively maintaining a complex calendar, including scheduling meetings across multiple time-zones, using a high level of tact and integrity
• Managing leader’s daily schedule, prioritizing meetings and following up on request items
• Organizing regular team meetings and 1:1s with direct reports
• Coordinating conferences and staff meetings, including room booking, catering, security etc
• Processing monthly expense reports and reviewing expense reports for approval
• Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics
• Managing requirements and logistics for new/on boarding employees
• Assisting the department payroll administrator as needed
• Previous executive administrative support experience within a large organization
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
• Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
• Bachelor's or Associate's degree (Preferred)
• One year administrative experience (Required)
• Two - five years computer experience (Required)
• MS Office (Word, Excel)
• Knowledge of other computer software and programs where applicable
• Ability to handle multiple tasks and deadlines
• Ability to prioritize efficiently
• Supporting staffs’ efforts as requested for correspondence, contracts, meeting preparation, management reports etc
• Planning and executing internal and external meetings
• Answer main phone line
• Welcoming guests to the office
• Maintain professional order and appearance of lobby and conference room at all times
• Handling USPS mail and overnight packagesMaintain office supply inventory
• Maintain copier and printer supplies, maintenance and service calls
• Making domestic and international travel arrangements
• Processing expense reports and timecards
• Manage break room maintaining all preferred supplies, order and professional appearance at all times
• Assist all departments with filing as assigned by Office Manger
• Data Entry to include entering site employee’s service reports into a data base and daily SCADA editing
• Other clerical support duties as assigned by Office Manager
• 4 + years of progressive administrative support experience
• Demonstrated planning and organizational abilities
• Strong verbal and written communications skills consistent with a highly professional office environment
• Proficient skill level in Microsoft Office software (Word, PowerPoint, Excel; Outlook)
• Positive “can do” attitude
• Willingness handle a broad range of duties to support the expanding the growth of the office
• High School Diploma required, AA or higher degree preferred
• SAP experience preferred
• Willingness to travel to additional wind sites required
• Minimum typing skill of 25 to 49 W.P.M
• Working knowledge of Word, Excel and Outlook is required
• Ability to use Power Point and SAP is preferred
• Must be able to read, write, fluently speak and understand the English language
• Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable
• Must have acceptable credit for AA Credit Union positions
• Travel to the interview and any subsequent relocation expenses are the responsibility of the candidate
• Organization and maintenance of complex calendar using a high level of integrity, managing across senior business partners, clients, different time zones, and international markets
• Managing travel arrangements including air, hotel, transfers, and agendas
• Organizing internal and external business meetings, making all necessary arrangements including sending invitations, booking rooms and arranging catering
• Assisting with appropriate email delegation / reacting and responding on behalf of, prioritizing what is important and urgent, acknowledging receipt/replies on behalf of, etc
• Adhoc projects including development of reporting templates, agendas, etc. as needed
• Helping to shape the content, look and feel of presentations, letters, emails and other communication media
• Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; Review expenses submitted to leader and highlight any out of policy spend
• Supporting department finances and report requests
• Organizing of new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration
• Helping to co-ordinate recruitment and development activities
• Experience supporting senior-level executives
• Must have a desire to understand the goals of the team and the relative importance of various partners and what they do
• Demonstrated ability to interact with Senior Management and handle confidential and sensitive information with discretion
• Strong work ethic, highly self-motivated, but understanding of the importance of being a team player
• Ability to multi-task and prioritize in an extremely fast paced environment
• Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organization
• Excellent organizational and time management skills with strong attention to detail
• Ability to be proactive and take initiative to anticipate the needs of a complex office
• Demonstrated ability to remain calm under pressure and be flexible to changing priorities
• Proficient in Microsoft Outlook, Excel, Word, Power Point and able to manage Concur, Ariba Buyer/ other internal platforms
• Experience working with SalesForce.com is a plus
• Minimum college diploma in Administrative Studies or other relevant business area
• Minimum 3 years experience as an Administrative Assistant
• Exceptional listener and communicator both verbally and in written form
• Ability to work with people at all levels within the organization as well as external vendors, suppliers and corporates and clients
• A team player who thrives in environments requiring the ability to effectively prioritize multiple concurrent tasks and projects
• Ability to provide excellent customer service in a timely manner
• Computer-literate and software proficiency; specifically with Microsoft Word, Excel, PowerPoint and Outlook
• Process owner for Cashiering Full Service Routes and Settlement Paperwork
• Provide customer invoice accuracy support
• Ability to provide periodic and detailed reconciliation of 3 separate general ledger accounts
• Coordinate product donations to support community involvement
• Customer Database maintenance/review
• Answer incoming customer calls with a professional, upbeat and positive disposition
• Demonstrate initiative, strong multi-tasking skills, good judgment and sense of urgency

Seasonal Ops Admin Assistant Resume Examples & Samples

• Data entry in a variety of systems including Excel files, KNET, and other miscellaneous reports
• Copying and laminating forms and supplies, as needed
• Entering performance management data in Amazon and Temporary systems
• Filing and setting up new hire files
• Creating and updating orientation packets
• Scheduling calendar appointments for new manager orientation sessions and ensuring successful completion of orientation modules
• Generating various letters and distributing them to associates and/or managers
• Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. – Focused on Amazon associates
• 2016 New Launch QD Site LGA7
• Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage
• Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word)
• Must have strong organizational skills
• Answer incoming calls in a professional and pleasant manner
• Create presentations in PowerPoint
• Front Office Coordination
• Event planning (tours, town halls, period reviews, celebrations and milestones)
• Maintain and order general supplies for entire plant
• Location Mail, FEDEX, UPS LPO
• Recycle LPO - Conduct audits of recycle program and drive the sustainability agenda
• Manages vendors for janitorial, landscape, and waste management
• Safety Support for LVCC facility
• Process payments through APS, Master Card, and AMEX
• Track all expense lines for each manufacturing department
• Environmental Audit/Food Safety Support
• Show strong attention to detail and communicate effectively with internal and external customers
• Demonstrate self-motivation and initiative
• Enter, update, manipulate and query data contained in various computerized databases
• Assist with filing expense reports and reconciling Pcard statements
• Schedule and coordinate business travel – International and Domestic
• Schedule and maintain calendar of appointments, meetings, and due dates
• Review incoming correspondence, prioritize and highlight pertinent information
• Operate software packages such as MS Word, Excel, Power Point to compose and format correspondence, brief documents, presentations and reports
• Maintain Sharepoint site
• Assist with creating and purchasing of NPR material
• You hold a post-secondary degree in a relevant field
• You cumulate 2 - 3 years of secretarial and/or project secretarial experience
• You are proficient with the MS Office Suite including power point
• You possess excellent keyboarding skills
• You are focused on customers and have great ability for creating interpersonal relationships
• Your English Communication Skills are excellent, both written and spoken
• Compose, red-line, format, proofread, scan, transmit, and file legal documents and correspondence
• Handle travel arrangements, prepare expense reports, and process check requests
• This position reports to VP & Senior Counsel in the Franchise Development Group, and also supports other attorneys and paralegals in the group
• Extensive formatting in Word, including working within Corporate templates
• Monthly client billing
• Updating monthly reports
• Arranging meetings and weekly staff lunches
• Maintaining personnel files
• Maintaining filing systems
• Data entry and checking in Excel
• Expense reports and Amex reconciliations
• General office work such as filing, faxing & copying
• Relieve receptionist breaks
• Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events
• Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
• Organizing new hire first days, workstation, PC’s, office supplies
• Assisting with timekeeping and payroll duties
• In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events
• Ad hoc administrative tasks including: Updating powerpoint documents and/or creating powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
• Serve as an expert on checking and scheduling various flights options as requested. Provide administrative support on flights booking as assigned by the President Assistant and as requested by Executives or visitors
• Support the President Assistant to manage and coordinate the use requests for the company car. Arrange monthly payment for the company car and the driver. Keep tracking the use of the company car
• Provides secretarial, administrative and travel support to the IG China Leadership Team or international visitors who are traveling to Shanghai. This includes bookings of hotels in Shanghai, preparing Invitation Letters for international travelers to apply for China Visa, coordination of logistics and other support as required. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable
• Support the President Assistant to organize Executives’ meetings/conference, company events, celebrations, etc. This contains hotel accommodation, conference room and equipment bookings, restaurants selection, logistics coordination, events preparation, etc
• Provide administrative support to the President Assistant for daily office ad hoc work. This includes documents printing, scanning and mailing as requested; Office Safety Inspection; stationery ordering and other admin duties as assigned
• Two (2) years of general clerical experience
• SUBSTITUTION: college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis
• Four (4) years of general clerical experience desired
• Experience utilizing an electronic database to enter, maintain and compile data
• Experience completing and tracking billing invoices and purchase requests
• Experience utilizing electronic software such as Microsoft Word and Outlook
• Experience creating and maintaining both electronic and manual filing systems
• Ability to perform data entry (or “Skilled in data entry”)
• The successful candidates will have a strong grasp on office protocols, procedures, resourcefulness and the ability to problem-solve
• Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds
• Ability to manage multiple tasks and work independently with minimal supervision
• Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, and verbal communication skills
• Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors
• Ability to perform accurately in a detail oriented environment
• Knowledge of approaches for recognizing, anticipating, and resolving problems in diverse situations
• Knowledge of overall customer support function and address inquiries and bring resolutions
• Abilit to utilize technological tools to organize, store and manage database systems

Ops Admin Assistant Resume Examples & Samples

• Clear flags in payroll systems and audit UPT for associates for unexcused absences
• Ensure timely payroll reporting from FC to Amazon’s corporate payroll office. Ability to troubleshoot reporting errors prior to transmission
• Audit time off requests for Amazonians from managers and associates. Get approvals from managers for vacation requests as required
• Completing and distributing daily and weekly reports to Fulfillment Center (FC) managers and corporate office
• Make UPT corrections for staffing agency as directed by Amazon Human Resources (HR)
• Make UPT corrections for Amazon associates as directed by site leaders or Human Resources
• Enter punches for orientation time and Day 1 for new hires
• Input corrective action documentation into Amazon ADAPT system
• Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination
• Submit counselings for both Amazonians and staffing agency associates (including tracking approval )
• Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve
• Additional Responsibilities may also include
• Flexibility to work overtime both in peak season and as needed
• Ability to work up to ten hour shifts on your feet
• Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
• Ability to multi-task. Manage details of different processes efficiently, handle multiple projects and deadlines
• Detail oriented and excellent organizational skills: accuracy is essential

PA Admin Assistant Resume Examples & Samples

• Organizing travel and diary arrangements for senior managers and the wider teams
• Meeting coordination including liaison with presenters to assemble the presentation material
• Producing PowerPoint presentations and Excel documents
• Assisting other administrators as required by the PA to the CEO
• Developing a good general knowledge of the company, its people, clients, policies and work, both in the UK and globally
• Provides general clerical and administrative support
• Schedules teleconferences, WebEx meetings and live meetings
• Coordinate domestic and international travel
• Reconcile expense reports using Concur software
• Coordinates and schedules interviews
• Provide administrative support to corporate visitors and guests
• Records and distributes action items and minutes from staff meetings
• Updates and maintains departmental training records
• Updates departmental organizational charts
• Submits IT SupportNow requests on behalf of departmental staff
• Submits purchase requisitions, tracks POs and processes invoices
• Knowledge of the principles and practices of administration and management; program rules, regulations and operating procedures related to permitting and sustainability programs as well as general ADEQ operating procedures
• Knowledge of Microsoft Office software including Sharepoint, Outlook, Powerpoint, Word, Excel and Oracle
• Knowledge of time management principles and techniques
• General knowledge of accounting/budgeting processes
• Skill in communicating clearly and effectively in one-on-one and group settings
• Excellent customer service skills working with both internal and external parties
• Analytical skills and be able to formulate and identify effective solutions to problems
• Skill in continuous process improvement
• Ability to communicate clearly and effectively with external customers, agency staff and other parties involved with the program
• Ability to manage time effectively, meet deadlines, and establish goals and priorities
• Ability to plan, analyze, coordinate activities and establish priorities; develop effective operating procedures
• Regular and predictable attendance, adherence to State of Arizona and other applicable Standards of Conduct, and any Agency specific policies, procedures and practices
• Knowledge of or ability to learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving

Contributions & Admin Assistant Resume Examples & Samples

• Manage the process of inputting lineage payments via the SAP based internal payment system (ECS)
• Process compliance requirements for all payments
• Process accounts payable invoices
• Manage/oversee payments for the desk and reporters
• Provide cover for the PA as required
• Provide cover for the team assistant as required
• Work closely with Finance and the Managing Editor’s office where necessary to ensure a smooth beginning to end payment process
• Carry out general administrative support for the team (including dealing with post, filing, photocopying, scanning, booking meetings, booking lunches, sending gifts, responding to invites, running personal errands etc) , booking travel and maintain an up to date information source on departmental information. Develop and implement plans, within set budgets, for events specific to the role, e.g. presentations, staff meetings, client events, parties
• Develop positive and productive working relationships across key support areas, becoming a point of contact alongside the team assistant in the department for Facilities, Technology, Communications, Finance and HR
• Able to work calmly under pressure and meet tight deadlines
• An ability to adapt to a changing work environment as required
• Punctual and is always prepared to put in extra time and effort where necessary
• Personable and professional
• Worksunder general direction where guidelines are not established to take dictation,transcribe and type supervisor's memos, correspondence, and special reports, ofa highly confidential nature
• Needto schedule and coordinate all director level meetings. This requirestremendous coordination and change management to make sure all meetings arescheduled around higher priority business level meetings
• Receives,screens and directs telephone calls, answers inquiries and transmitsinstructions in executive's absence
• Compilesand maintains files and records of memos, correspondence, reports, etc.containing highly confidential information
• Composescorrespondence covering non-standard situations for executive's signature, andmay reply to routine correspondence in supervisor's name
• Meetscallers and arranges appointments for effective use of executive's time.Assembles necessary material for executive's meetings, and records discussions,minutes of meetings, etc. at request of executive
• Compilesspecial reports, conducts special projects, and performs administrative dutiesas required to relieve manager of administrative details
• Contactsmanagement, peers, and outside individuals to obtain, furnish and/or exchangecomplex information
• Establishesoffice systems to increase and/or enhance efficiency
• Handlestravel arrangements and itineraries and recommends options as necessary to moreeffectively schedule executive's time for multiple people
• Willrequire expertise in MS Office products to facilitate the accomplishment ofresponsibilities
• Maydirect lower level clerical employees
• Performsother duties and responsibilities as required
• Requiresmaintenance and management of many databases; and coordination with the peopleresponsible for items in those databases. Including management of those peopleto meet their obligations
• Ownand manage the engineering facility moves and maintain an engineering database
• Reviewemails to find issues that need immediate attention and work with director toclose those quickly and efficiently
• Creationand maintenance of various shared directory: Directorate Shared directory;Various program shared directories; PMO and Engineering shared directory;Shared directory access
• Development/ Maintenance of shared point sites
• Assistin the development and preparation of presentations, including overallcoordination
• Developand maintain master meeting database
• Developdirectorate milestone requirements, track overall progress and ensurecompliance: Performance reviews; Training plans; Award submittals; Budgetssubmittals; IRAD requests; Customer satisfaction development
• Tracking of all required inputs needed to uppermanagement. Including tracking and driving development of this information

Exec Admin Assistant Resume Examples & Samples

• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
• Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable
• Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
• Prepare and review all documents for meetings as well as any department communications
• Minimum of 6+ years experience in an executive assistant role
• Exception travel arrangement experience, with proven success working across time zones
• Must be proactive in meeting and exceeding needs of leader and handle confidential information
• General office responsibilities including organizing files, ordering supplies and maintaining office appearance, tracking staff schedules, managing the maintenance, upkeep and repair of all equipment, sorting mail, managing all mass mailings, managing communication systems in office, including phone system/TTY and training of new staff on system, providing assistance to ERs when in the field, i.e. retrieval of file information, and welcoming and assisting Bridges participants or stakeholders visiting the office
• Input new business contacts in Bridges database
• Assist in the management of special events (i.e., fundraisers, receptions, etc.) to include management of invitee list, guest list, table list and donations. Coordinate tasks such as mass mailings, table cards, name badges, etc. Act as liaison to the Foundation office for event planning
• Coordinate meeting logistics and take minutes for staff and BAC meetings
• Coordinate bi-weekly payroll spreadsheet for approval by director and submission to Foundation office
• Reconcile petty cash on a monthly basis
• Prepare and submit vouchers and invoices to project funders, as required
• Prepare and submit vendor invoices to Foundation office. Maintain routine local accounting records
• Demonstrated competence in Microsoft Office software, including Word, Excel and Access
• Strong arithmetic skills
• Typing 40+ wpm
• Demonstrated ability to perform multiple tasks and prioritize accordingly
• Basic familiarity with computer networks and demonstrated problem-solving and trouble-shooting skills
• Accurate with attention to detail
• Prepare daily bank deposits for D Bay and FSV activity
• Enter and track daily route variances in cashiering system and follow through to resolve variances within prescribed timeframe
• Liaise and provide support as required to the local and Business Unit Central Finance group
• Organize maintain department files
• Administer specific applications/time bound processes to include specific SME tasks (ArcTree, ESC, ERT, Masterfiles,) in an accurate and timely manner
• Maintain high level of integrity and professionalism in handling confidential material
• Demonstrate tact, highest integrity, maturity , professionalism, and respect for others, both internally and externally
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved when needed
• Multi-task in a fast-paced environment
• Willingness to learn and take on projects (cross-training will be required)
• Demonstrate strong computer skills in Word, Excel, PowerPoint, Outlook
• Bachelor's Degree preferred; concentration in accounting an asset
• Previous experience using Microsoft Office (Word, Excel, PowerPoint)
• Assisting Director of T&C in the daily administration tasks
• Maintain confidential filling system for Dream Makers’ files, records and documents, and ensure its adherence with the company’s standards
• Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the T&C division
• Follow up with the T&C team on the T&C audit administration process to ensure that the department policies and procedures are in line with the ACCOR audit standards
• Ticket bookings for Dream Makers’ annual vacations
• Maintain and update HRMS/Oracle System
• Execute and follow up on the purchase requests of the T&C Division
• Delivery the necessary documents to be signed by the concerned departments
• Handle all T&C office supplies, maintain an up to date, accurate inventory of the T&C storage room
• Knowledge of advanced functions of Microsoft office and willingness to learn new software needed to support the business
• CORE WORK ACTIVITIES
• And priorities change which may include learning new skills
• Supports Head of Medical Affairs on various tasks (Calendar Management, iexpenses Filing, POs)
• Supports the Compliance and Patient Services Functional lead
• Takes notes and minutes meeting as requested
• Prepare correspondence, notes or handwritten material and presentations
• When requested by the Executive Assistant/Office Manager, support all logistical aspects of All Employee Meetings and Townhall Meetings
• Make necessary travel arrangements, using the internal travel resources
• Schedules internal and external meetings
• Manages special events/projects for internal and offsite meetings
• Once vendor has been chosen, monitor vendor process (e.g. Purchase orders and Confidentiality Agreements completed and on file)
• Ensures contract management process is followed and uploaded into Selectica
• Enter and follow up on all Zinc and FMV requests
• Backup for Admin Staff and Medical Assistant when out of office
• And any other duties and projects as assigned
• At least 5 years of Senior Admin support
• High level of proficiency in Microsoft Outlook, Word, and PowerPoint
• Consistent track record of success
• Good written, oral, communication, organizing, priority setting and planning skills
• Bilingualism considered an asset
• Organize office meetings and conferences/seminars
• Daily distribution of correspondence such as letters to the team members
• Management of expenses claims and reimbursements. Follow-up on outstanding credit card bills, receipts or payments as need
• Preparation of power point deck & coordinating of presentation materials
• Other ad hoc duties as required
• At least a diploma in any discipline
• Proficiency in Microsoft Words, Excel, Powerpoint and Outlook
• Three years of general clerical experience
• Experience working in a higher education setting
• Experience working in an educational healthcare environment
• Experience organizing, developing, and managing student programs and/or educational tracks

Admin Assistant, Miami Cancer Institute Resume Examples & Samples

• Arrange for repair and maintenance of office equipment
• Composes memos, transcribes notes, researches and creates presentations as needed (i.e. meeting minutes)
• Meet and greet clients, vendors, and visitors to the department. Prepares invoices and special and/or recurring reports (i.e. expense reports etc.) Receive, store and maintain inventory of office supplies
• Sign for, open and distribute departmental mail. (i.e. FedEx, UPS, interoffice)

Admin Assistant, Miami Cancer Institute, a Resume Examples & Samples

• Answers and screens telephone calls. Provides information and transfers to appropriate party
• Maintains departmental records/logs/files Follow up on all assignments, projects as appropriate
• Schedules meetings, makes travel arrangements and maintains departmental/leadership calendar
• Orient new employees to include arranging setup of office tools and equipment Perform general clerical duties (i.e. photocopying, faxing, file etc.)
• Minimum of six months of customer service experience and excellent customer service skills
• Prior office experience a plus
• Valid drivers license along with a clean driving record
• Professional phone manner/techniques is a must
• Strong Computer skills is required with Data Entry accuracy
• Effective communication skills, including verbal, written and listening skills. Ability to interact with both internal and external customers at all levels
• Strong organization skills are required
• Strong time-management and multi-tasking skills and capable of determining priorities in a fast paced work environment
• Knowledge of ADP electronic parts system (or similar) preferred
• Familiarity with Microsoft Word, Excel

Admin Assistant to VP Resume Examples & Samples

• High School diploma and a minimum of 6 years additional education and/or experience in the administrative professional field or as an executive assistant
• 4 + years Executive Assistant Experience
• Advanced computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), and Intranet/Internet proficiency
• Must have the demonstrated ability to compile and generate reports, statistics, tables, graphs, and presentations
• Individual must be able to complete a wide variety of tasks with minimal supervision
• Experience efficiently coordinating calendar and other routine items
• Experience with Concur (or similar) travel and expense reporting system
• Proven ability to maintain confidentiality
• Prior experience coordinating both on- and off-site meetings and/or events
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Strong oral and written communication skills and a team player
• Must have experience in supporting a variety of executive levels, management level and administrative support within an organization
• Must be able to interface with executive level internal and external contacts with considerable autonomy
• Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow-up; directs calls to the appropriate person or takes messages. Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds back directly to the caller after performing research or follow-up
• Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside owners, customers or senior level executives. Typically drafts correspondence under own signature
• May process data through an automated administrative system. This may include processing items such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered
• May identify areas where new administrative policies and procedures may be necessary within a department. The incumbent will initiate the project to develop the new policy or procedure
• Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Research typically requires obtaining data from multiple sources. May have responsibility for a specific departmental process/system, which entails research, and analytical responsibilities
• Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies; and prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and forecasting of budget items
• May schedule appointments and meetings or make travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues
• May perform data entry into a mainframe application. May develop databases or spreadsheets
• May be responsible for presenting information to a group
• Position requires a complete knowledge of a full range of administrative processes typically gained through extensive years of experience
• Position requires the incumbent be able to multi-task with agility and proficiency as the job demands, while maintaining a high level of attention to detail
• Position requires complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company. Incumbent is viewed as a resource to others concerning these areas, and may be required to speak on behalf of their Supervisor and or Department as a whole
• Position requires knowledge of advanced functions of a word processing package and may require a working knowledge of other business software packages, including spreadsheet and graphics packages
• High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job
• Support the Head of Project Management Office and Bids Department
• Tender preparation and submission support to the Bid Managers
• Book Meeting Rooms & Schedule Meetings
• Travel & Accommodation management
• Coordination of Business Cards printing
• Expenses claims submission
• Procurement support
• Administrative support to the Bids & Projects Director’s Secretary
• Support for Bids & Projects internal & external events
• Support for Sales and Marketing administrative matters

Admin, Assistant Resume Examples & Samples

• Support administrative functions for a growing department, which includes travel arrangements, processing expense claims and maintaining records
• Manage office supplies, conference room reservations as well as IT and facilities requests
• Process employee timesheets and extract SAP reports
• Prepare PO backup material, accruals and engineering services charges
• Produce financial reports of information based on SAP information of hours booked and invoices charged to the 3 cost centers
• Validate and adjust human resource records for the departments related to organizational structure, status, vacation records
• Facilitate the arrival of new members of the departments by arranging for equipment and IT accounts and accesses
• Manage the process and database of Controlled Goods individuals and occasional support audits of these records
• Support project management of aircraft programs by producing financial reports for the project leads, prepare chargeback records for client invoicing
• You have a degree in Office Management or equivalent
• You have experience dealing with suppliers and clients
• You are comfortable with software tools including MS Office, SAP, Accellion and eRoom
• Key player for greeting/answer phone calls professionally and transfer to right person correctly
• Maintain company phone list by regular base
• Greeting visitors/answer questions in polite manners and connect to the right owner for pick-up
• Ensure the visitor registration process and the regular report
• Ensure safety instruction to each visitor
• Visitor database management
• Monthly purchase planning which based on the actual stock level and budget
• Purchase Process’ and ‘Good Receiving Process’ management
• Supervise the ‘Using’, ‘Stock’ and ‘Database’ management
• Regular vendor review and market research to ensure the service quality and price at the reasonable level
• Daily inbound & outbound mailing handling
• Record and database maintenance
• Be responsible for executing the process, procedure & working steps relative to vendor Management Process
• Perform any other related duties according to business needs
• Access card distribution, database maintenance, and access authority create and modification
• Monthly database report update
• Support Manager on office maintenance from implementation level
• Support Manager on office signage and desk card
• Support Manager on office daily maintenance & relocation project
• Support on Mobile Phone Management
• Support Manager on Team Documentations Management
• Support Manager on Budget Management
• Support Manager on Travel Operation Management
• Support Manager on Stakeholder Management
• Other tasks assigned by Manager
• Bachelor/University Degree in any field
• At least 1 to 2 years of Administrative experience in a fast paced work environment
• Must have experience in Office Supply/Inventory Management
• Must have good English communication skills
• Good knowledge in MS Office applications (Excel, PowerPoint, Outlook, etc.)
• Independent and can work with minimal supervision
• Must have keen attention to details and excellent organizing abilities
• With positive behavior and attitude. Can blend well with different kinds of personalities
• 68 GW of wind turbines under service, we use data to interpret,
• Attending seasonal handover and trend meetings
• Liaising with buying and merchandising teams regularly
• Store visits to carry out comp shops
• High School,Certification of Completion, or GED
• One year of work related experience
• Clerical/administrative experience
• Intermediate computer knowledge, to include knowledge of MS Office Tools and Internet
• Ability to operate office equipment (i.e. copiers, fax machines, printers etc.) Work requires written and verbal communication skills. General knowledge of company policies, practices and operations
• Must be able to maintain confidentiality

Claims Admin Assistant Resume Examples & Samples

• Raise windscreen cheques and log windscreen claims to the system
• Assisting with diaries by printing diary chasers and retrieving files
• Liaising with Insurers in relation to deleting claims and closing on system
• Filing, scanning and archiving duties
• Post duties such as opening, franking and collection as required including printing claims email post
• Printing schedules for new claims and inputting to motor claim book
• Creating new claims on Insurer systems and assigning to handlers
• Inputting Irish new claims to Insurer spreadsheets and assigning to handlers
• Assisting Claims team with various administration duties as required
• Liaise as required with Accounts and Underwriting departments
• Reports complaints effectively in line with the companies complaints procedure
• Ordering stationery (including grocery and janitorial supplies where required) and ensuring stock is replenished as required
• Educated to GCSE standard or equivalent desirable
• Basic knowledge of general insurance (London Market / Lloyd’s and Industry) products, services, classes of insurance including underlying legal principles and practices relating to risk within role capacity
• Knowledge of the limitations of the companies delegated authority and claims handling agreement
• Excellent interpersonal skills, including listening, verbal and written communication with the ability to communicate effectively
• Ability to manage complex and highly confidential information
• Comfortable working autonomously
• Problem-solver

Admin Assistant, Jilin Resume Examples & Samples

• Provides assistance to area manager
• Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
• Good at Office software, such as Excel and etc
• Supports the Service Plus Philosophy of Texas Tech University Health Sciences Center
• Adheres to institutional and departmental safety policies and procedures
• Plans and distributes work to subordinate employees
• Coordinates special projects and meetings
• Prepares financial management reports, budgets
• Maintains files and documentation
• Initiates and responds to correspondence not requiring supervisor’s attention
• Coordinates and disseminates information
• Match invoices to purchase orders, comparing dollar amounts, and prepare invoices for payments
• Maintain purchasing files for pending and paid orders
• Prepare travel arrangements for RMF staff, and prepare vouchers
• Prepare vouchers for reimbursement for RMF Faculty/Staff
• Cover the front desk, operate the telephone system as receptionist, and greet clients and potential hires
• Support 3 district manager
• Manage mail and check submissions
• Office and facilities management, including building and vendor management
• DM Assistant: Run reports for DM, handle DM schedule, coordinate hiring paperwork for candidates
• Branch liaison for Technology and meeting coordination, maintain security system
• Assist with general inquiries from clients, staff and Advisors
• Provides accurate, efficient and timely customer service to internal and external
• Responsible for CEP course sales and registration
• Assists in planning, scheduling, and implementing CEP testing
• Assists with overseeing the CEP registration process
• Responsible for all test materials
• Oversees facilities and coordinates maintenance and repairs of testing
• Knowledge of American Red Cross policies and procedures related to operations
• Associate’s Degree from an accredited institution
• Minimum of 1 year sales experience, 3 years customer service
• Advanced knowledge of MS Word, PowerPoint, Access, Visio, and internet

SCA Admin Assistant Resume Examples & Samples

• Analytical ability and solid understanding of business administration practices. Detail oriented strong follow-through, and ability to work with multiple deadlines
• Knows fundamental concepts, practices and procedures of security administration
• Excellent PC skills with strong orientation in word-processing, graphics, and spreadsheet software. Good written and oral communications skills
• Education: College degree and above
• Major: Administration Management or other related major
• Others: Good communication and learning ability
• Administration management knowledge, Basic knowledge of finance management and law
• Initiative, Responsibility
• Careful, Patience
• Manage the Director’s schedule; organize reoccurring meetings and respond to meeting requests
• Maintain running list of requests by the Director and proactively provide reminders as appropriate for actions and deadlines required
• Support the Director and the Capital Planning Department team by performing assigned general clerical duties including, but not limited to, filing, preparing and editing documents, photocopying, scanning and emailing
• Enter calls or meeting references/notes into the project management system
• Assist in administering personnel tasks including collecting timesheets and submitting to Human Resources, tracking vacation and other personnel requests, and assisting with scheduling performance review meetings
• Receive and log all departmental incoming submittals for Director’s review to ensure timely review and return of all submittals
• Mail all letters signed by the Director and scan and distribute copies in accordance with department communication protocol
• Receive and log all departmental correspondence, by mail or email, maintain and publish departmental correspondence log and distribute to the appropriate staff members as appropriate
• Assist in the tracking for the review of outgoing letters ensuring timely responses and assist the Director of Program Management, Director of Project Management, Director of Project Controls and Director of Capital Planning in responding to Freedom of Information Act (FOIA) requests
• Organize departmental staff meetings, assisting assigned chairs as needed and ensuring agendas are set one week prior to meeting
• Act as the central point of contact for website signoffs and maintenance
• Assist others with setup for roundtable, board, and other applicable meetings as needed
• Assist with large mailings and Statement of Interest documents
• Assist in scheduling and monitoring document archiving process
• Assist others in the contract entry process for OPM, Designer and Construction contracts using the project management system
• Relieve the Receptionist on a rotating schedule with other assigned staff members
• Responsible for coordination of department document management
• Creates and maintains inventory of records of archived and offsite documentation
• Processes incoming and outgoing documents for data entry, scanning, filing, distributions and archiving
• Assist with quality assurance with documentation as needed
• High School diploma. College degree preferred
• Minimum two plus years related office-based administrative work experience ; including calendar management and document management experience
• Strong computer skills, including Microsoft Word, Excel, Outlook, Access, Power Point, and Internet search engines
• Excellent verbal and written communication skills, including telephone skills
• Professional interpersonal style; ability to interact and build with a diverse range of people
• Superb proactive organizational skills
• Ability to work on several different, unrelated tasks at the same time
• Ability to work under the pressure of tight deadlines
• Comfort level with ‘managing up’ regarding scheduling and other pertinent areas
• Ability to make decisions about how to prioritize and organize own work
• Ability to be reliable and punctual
• Exhibit a ‘can-do’ attitude and flexible work style approach
• Ability and willingness to proactively research and/or solve issues
• Patience and flexibility to meet demands of a constantly changing schedule
• Ability to maintain confidentiality at every level
• Type’s correspondence and other materials on a variety of general and technical topics, some of which are of highly confidential nature
• Answers telephone and screens visitors and responds to their questions exercising discretion and judgment or relays information to appropriate person
• Assist with typing for all Administrative policies and procedures
• Exhibits responsibility and accountability for assigned work, works independently
• Must be extremely detail oriented and able to follow through on all assigned tasks
• Performs payroll functions
• Assist with requisitions needed office and department supplies
• Prepare agendas for meeting; take and transcribe minutes of meetings in the proper format and in a timely manner
• Responsible for scheduling of clerical staff coverage for vacation, assuring adequate coverage of all shifts
• Promotes and displays a positive customer oriented demeanor to patients, visitors, staff and physicians
• Obtains required patient information with 100% accuracy from patient, physician, and/or physician staff, at time of scheduling appointment
• Maintains current knowledge of scheduling changes to include changes in provider hours of operation, exam preps, contraindications, etc
• Completes Cath Lab check in process
• Advises director of any potential problems or delays in scheduling
• Reschedules patients as necessary
• Regular, punctual and dependable attendance
• High School Graduate with Associates/Bachler’s, college degree preferred
• Knowledge of grammar and basic arithmetic
• Knowledge of general office procedures and practices
• Previous clerical or supervisory experience preferred
• One year experience in hospital registration, medical background, or physician office setting
• Ability to plan, work, and complete assignments in a timely manner without close supervision
• Ability to understand and follow oral and written directions; Independent judgment skills
• Ability to establish and maintain effective working relationships with department and hospital personnel
• Ability to organize and complete work in an accurate and timely manner
• Must possess excellent communication and customer service skills
• Provide a professionally-maintained office environment. Assist with coordination for repairs and maintenance of building and office equipment. Responsible for assets safekeeping, asset tagging and annual physical count. IN addition, directly supervisees and coordinates service providers to include: janitorial, lawn, snow removal, vending, etc.
• Provide support for location staff requests, i.e. letters, memos, short proposals
• Provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with contract booking procedures
• May be responsible for new hire processing, including orientation, introduction to company benefits and processes, e.g., time and expense reporting
• Perform other administrative support as appropriate for the specific field location

Admin Assistant, Int Resume Examples & Samples

• Answer incoming phone calls and assist customers with questions
• Coordinate with the safety manager on workers compensation, OSHA logs and answering questions
• Cross-train in payroll & purchasing and provide back-up when necessary
• Maintains, creates and updates spreadsheets/Car Status reports for tracking various information as directed by Plant and QA Manager
• Assists in distributing various human resources information, policies and procedures to all employees at the facility
• Keeps up to date on employee benefit information. Answer questions and/or direct employees to the appropriate resources
• Keeps employee records up-to-date and filed appropriately in timely fashion
• Maintain personnel and other filing systems on a regular basis
• Assists in processing accounts payable and receivable
• Receive inventory receipts and production into SysPro
• Coordinate with management for recruiting, hiring, training and orientation of new hires through ADP system
• Coordinate with management for termination of employments through ADP system
• Totals and audits weekly time in ADP and prepares for payroll processing
• Proficiency at an Intermediate level in a variety of computer software applications; Excel, Microsoft Word and Outlook
• Ability to maintain appropriate levels of confidentiality
• Knowledge of office administration procedures
• Ability to operate most standard office equipment
• Good to excellent spelling, grammar and written communication skills
• General knowledge of accounting and payroll functions
• Excellent telephone and oral communication skills
• Extremely detail oriented with excellent organization skills
• Ability to manage a variety of tasks at the same time
• Two to four years of general experience in an office environment required
• Work in a manufacturing environment is helpful
• Previous ADP experience is helpful
• Demonstrated pattern of highly effective communication, organizational and interpersonal skills.　
• Demonstrated problem solving and analytical ability.　
• Possess unquestionable ability to maintain confidentiality.　
• Ability to initiate appropriate action independently as well as exercise maturity in judgment.　
• Ability to prioritize work and balance multiple tasks at once.　
• Demonstrated successful use of personal computers and word processing and ability to learn and use specialized computer programs.　
• Software proficiency in the Windows environment includes Microsoft Word, Excel, Powerpoint, Lotus Notes and ADP EV5
• Minimum three years of Administrative experience is required
• Operate office equipment and computers with accurate results
• Effectively use typical office software, such as: word processing, spreadsheets, database, and presentation software
• Ability to deal with privileged information in a confidential manner
• Fluent and professional business vocabulary, tact, discretion, and judgment
• Must be fully bilingual in Spanish and be able to create professional correspondences in Spanish
• Proficient in MS Office applications
• Professional (business-like) personality / demeanor
• Trainable; fast learner

Sunglass Hut-admin Assistant Resume Examples & Samples

• Manages Executive Leadership Team (ELT) members’ calendars
• Organizes and prioritizes daily administrative responsibilities, organizes multiple brand projects with the senior brand team effectively; ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc
• Ensures supervisor is aware of critical dates and deadlines
• Attends weekly department meetings, takes notes, and follows up on pending matters
• Accurately communicates relevant and potentially sensitive information to and from others including the Luxottica Retail Executive Group
• Tracks and maintains personnel records with highest level of confidentiality
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages
• Coordinates and manages details of advanced travel arrangements, including international travel
• Organizes and coordinates complex meetings and events as required
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• 5+ year’s administrative experience
• Advanced proficiency with Word, Excel, PowerPoint, Outlook and flowchart software with strong emphasis on PowerPoint
• Strong organizational and prioritization skills, and ability to balance multiple tasks
• Ability to work independently and exercise sound judgment
• Advanced grammar and English skills
• Creates an environment that fosters teamwork and trust

Rooms Admin Assistant Resume Examples & Samples

• Accounting background would be advantage
• Experience in Opera program is bonus
• Detail oriented and admin skill
• Analytical and strategic
• Maintain confidential filling system for Connector’s files, records and documents, and ensure its adherence with the company’s standards
• Ticket bookings for Connector's annual vacations
• Welcomer, Quality & Attitude Manager, Event Manager - some of the new Pullman professions
• Graduate in any discipline, (upto 2 years experience); Fresher can also apply
• Excellent in English and communication
• Good in excel and word
• High school diploma or GED with experience working in an office (i.e. data entry, excel, word processing)
• Experience providing administrative assistance to clients, families and staff in a substance abuse treatment setting
• Experience managing financial paperwork including creating invoices, tracking expenditures, gathering statistical data
• Schedules meetings for Chief Operating Officer and Shared Services Director
• Coordinates staff CSC and access management system requests
• Works with management team and matrix partners to coordinate workstation space for staff
• General administrative support of minute taking for meetings and light filing
• Ordering and maintaining department forms, office supplies and copy room supplies
• Processes hardware, software and wireless requests on behalf of department staff
• Maintains County Trip Reduction Program for Carpool and Public transportation for CMG and Cigna Health plan Employees
• Maintenance of department files according to organization
• Process invoices and expenses using the Company Oracle and Concur System
• Demonstrates a positive customer service approach in all internal and external customer experiences
• Improves the customer and external vendor experience through inquiry calls received
• Bachelor’s Degree or equivalent experience in a business or health care related field required
• Previous experience with Cigna Medical Group preferred
• Strong computer skills required: Microsoft Outlook, Word, Excel, appointment scheduling systems
• Ability to work independently and take initiative with limited direction
• Ability to multi-task and adapt to change in a fast paced environment
• Demonstrates positive customer service behaviors
• Ability to excel at details, multi-tasking and working under pressure

Mont DC Admin Assistant Resume Examples & Samples

• Sorts and distributes incoming mail/correspondence received
• Maintains appointment scheduling for management team. Contacts appropriate individuals to schedule and confirm meetings
• Screens incoming telephone calls to senior level management. Greets visitors as necessary
• Communicates with various internal and external contacts to research and obtain information for management team as necessary
• Coordinates travel arrangements for management team with Travel Department
• Prepares, distributes and maintains filing system for various confidential reports and other communications as directed
• Performs general administrative and clerical duties including copying, filing and answering telephones
• Monitors and orders supplies, including generating purchase orders
• Monitors and maintains expense tracking and invoice processing for the facility
• Performs semi-routine duties where some judgment is required. Work is performed under defined and uniform procedures
• Maintains the integrity of our Mission, Vision and Values statement while performing daily job duties
• One to three years previous administrative/clerical experience is required
• Ability to type 60 WPM and familiarity with a variety of software packages including but not limited to Word and Excel is required
• Excellent oral and written communication and organizational skills is required
• Knowledge of modern office methods and procedures, telephone techniques, and office equipment, as well as English usage, spelling and punctuation
• Ability to maintain a positive working relationship with all associates within immediate department and other departments and to use good judgment in recognizing scope of authority
• Ability to handle multiple tasks, be detail oriented and maintain confidentiality. 7. Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Ability to perform physical activity at a sustained pace within a Distribution Center environment including walking, bending and lifting is required

Assistant Admin Assistant Resume Examples & Samples

• Plan, evaluate, and coordinate administrative support to the management team as needed
• Ability to prioritize workflow, work independently, accurately and meet deadlines
• Strong proficiency with Microsoft Office with emphasis in Excel and PowerPoint
• Must be highly detail oriented and possess excellent verbal and written communication skills
• Excellent interpersonal skills, demonstrating the ability to work as a team player and maintain a positive working environment
• Ability to adapt to changing work priorities and react with appropriate flexibility, interact with all levels of employees, and work accurately with details a must
• High level of professionalism and confidentiality required
• 1-2 years of administrative assistance and customer relations experience
• Reinforce polices and provide training to Delivery Drivers around document and cash compliance requirements
• Prepare daily bank deposits for Conventional and FSV activity
• Review AR Adjustment reports for legitimate charges; rebilling if necessary
• Maintain & balance various Cashier Logs such as NSF, Driver over/short, Customer Overpayments, and Unauthorized Charges
• Backfill duties of other Administrators when needed
• Ability to lift approximately 30lb coin bags and/or boxes repetitively
• Must be bondable
• Must be able to work overtime as required, including Saturday of period ends
• Must be able to work flex schedule with evenings up until 7 p.m
• Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently
• Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond
• Screens telephone calls and redirects to individuals who can quickly and efficiently respond
• Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
• Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department’s budget process
• Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports
• Handles confidential and/or sensitive department information with discretion
• Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed
• High School Diploma / GED and at least 2 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
• Experience coordinating and scheduling multiple events simultaneously
• Experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events)
• Experience working with individuals at all levels of the organization
• Experience building and maintaining relationships within a team
• Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions)
• Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates
• Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary
• Experience using Microsoft Outlook for email and calendar management
• Proactive with strong interpersonal communication skill
• Strong organizational and trouble-shooting skills
• Ability to establish and maintain effective working relationship at all levels in the organization
• Ability to produce accurate and timely work product
• Strong organizational skills with attention to detail and accuracy
• Ability to maintain confidentiality and exercise appropriate discretion with information
• Proficiency using all Microsoft Office software
• Proficiency with all office equipment, including but not limited to; telecommunications system, A/V equipment, fax machine, photocopier, general usage PC and peripherals required
• Professional telephone etiquette is essential
• Bachelor’s degree from an accreted college or university with a preference in a business related field
• Experience with University of Colorado software such as Concur (or other travel process software), PeopleSoft, m-Fin, and HCM
• Experience in a university or healthcare environment
• Advanced levels of experience creating documents, spreadsheets, presentations and reports using electronic software such as Microsoft Word, Excel, and Powerpoint
• Prior experience in planning meetings, conferences, and seminars
• Experience working with web-based meetings
• Experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events
• Utilize the procurement card to pay all outstanding invoices for the division; when applicable use CU Marketplace for purchasing capital/non capital equipment and coordinate with the purchasing office on service contracts and agreements
• Organize and participate in various meetings to include room scheduling, organizing of schedules and taking minutes
• Coordinate a variety of projects as assigned by the division head and the administrator, which may include but is not limited to; T32 submission, 7 Year Department Review…etc
• Maintain distribution lists and provide communication on behalf of the the Administrator
• Proactive with strong interpersonal communication skills
• Ability to produce accurate and timely work products
• Bachelor’s degree from an accredited college or university with a preference in a business related field
• Experience in planning meetings, conferences, and seminars, including working with web-based meetings
• 1+ years’ experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events
• Proficient using all Microsoft Office software
• Experience with Concur or other travel process software
• Experience using PeopleSoft finance and HR systems

Admin Assistant Assoc Resume Examples & Samples

• Prepare orders and/or change orders as required
• Utilize office machines and computers as required
• Make travel arrangements for Managers
• Monitor and file correspondence in areas responsible
• Handle phone calls and correspondence where authorized
• Input data where required
• Monitor site reports as authorized
• Greet visitors
• Provide prompt, efficient and courteous attention for all contacts and transactions courteous service. Demonstrate friendliness and greet every customer as they enter and participate at the sale. Maintain a professional appearance and work area consistent with the Handbook
• Be familiar with procedures for handling all aspects of customer complaints or disputes. Resolve any customer complaints in a friendly, courteous manner. Advise the Marketing Manager or designated manager of all serious complaints or incidences
• Compile information needed for various reports and assist in coordinating project-oriented duties at the direction of the Manager
• Maintain various files and confidential data; produce confidential reports and correspondence for the Manager
• May be responsible for purchasing office equipment for various departments
• Maintain a good flow of communication with the all auction personnel
• Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdown and maintenance needs immediately
• Make sure all area conditions do not threaten employee or customer safety. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately
• Order department office supplies from approved vendors and in some facilities this role supports medical staff and may support ordering of medical supplies
• Prepare program packages and or documents by event. Example: Registered Dietitian, well woman, Healthy Minds, know your numbers, etc
• Supports tabling/community health events and promotion
• The incumbent must be a graduate of a credited High School with a minimum of 2 years business/administrative experience
• Operates within well-defined practices and procedures
• He/She must have superior word processing and computer skills and knowledge of all current company technology programs (Internet, Excel, Access, Power Point, and Word.) Preferred candidate will have experience with Concur, epayroll, etc. and only Amex systems
• He/she must be able to prioritize and handle multiple tasks, should possess good judgment, good interpersonal skills and telephone presence
• He/she must be motivated, an enthusiastic team player, demonstrate conduct that reflects the highest ethical standards, and be professional at all times
• He/She must be able to interact and build ongoing working relationships with outside and internal clients
• He/she will provide support to colleagues and promote teamwork among all Wellness Center staff
• Handles day-to-day work challenges with confidence and professionalism
• Internal: all levels of Amex leaders, employees, colleagues, and support personnel (e.g. HR, Safety, Security, etc)
• The incumbent is required to deal with all levels of employees from various backgrounds that present themselves to the Wellness Center. Compliance with Wellness Center policies and procedures is required
• External: includes physicians, emergency medical response units, supply vendors, workers compensation third party carrier, etc
• Demonstrates the ability to recognize and act on important mail and messages
• He/She must recognize when a problem has occurred and suggests an approach to the leader for solving the problem
• The administrative assistant is responsible for identifying the employee’s needs and directing them to the nursing staff when appropriate
• Participate in committees formed to address department policy, procedures, or programs; provide input on decision-making
• 75% - Managing duties including; handling incoming cash and checks from customers. Reconciling all driver bags to BOL’s to insure we are not missing items. Prepare checks to be mailed for processing’s as well scanning of checks when needed at the facility. Support collections activities by reviewing invoices for off-site collector. Complete purchases of office supplies through SAP. Partner with the commercial team in setting up customers and vendors
• 25% - Administrative duties such as filing and paper work as well as quarterly activities, such as preparation to ship files for long term storage, and PC inventory recording. Other duties to help support the location will be further defined as the role grows
• Must have intermediate level proficiency with Microsoft Office (Excel, Word & Outlook)
• Must work over-time as needed
• Monday – Friday, with occasional Sundays to help cover day clerk as needed
• Must be able to sit, stand, walk and squat for extended periods of time
• Must have the ability to occasionally lift 10-25 lbs. from floor to waist and horizontally
• SAP system experience

Temp-admin Assistant Resume Examples & Samples

• Answers and screens the telephone calls; handles more complex inquiries, takes messages and transfers calls to the appropriate party. Receives and directs visitors, sorts and distributes mail and maintains departmental files and records
• Schedules and maintains the calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings; prepares and distributes minutes of meetings
• Welcome and greet all visitors and ensure reception and office area is well kept
• Responds to issues and tasks involving the administrative functions of the office. Handles these situations in a timely and efficient manner
• Working well with other assistants to effectively manage calendars and meetings
• Other administrative tasks as deemed necessary
• At least two (2) of administrative experience
• Proficient knowledge, with proven experience, of Microsoft Office applications
• Strong oral and written communication skills, ability to interact with all levels of management
• Well organized and detail oriented

Spanish Speaking Admin Assistant Resume Examples & Samples

• To Maintain category SKU data integrity in line with company targets
• To support new product & supplier setup through to the launch
• Liaise closely with the supply analysts/ suppliers and other departments to ensure that new products are accurately set up in corporate systems and delivered into stores according to agreed timescales
• To ensure weekly supply chain system administrative tasks are completed on time
• To monitor and measure Ad Hoc corporate initiatives
• To support supply chain team with ad-hoc data reporting
• To ensure daily order amendments are updated in corporate systems daily
• To provide great customer service to store colleagues through speedy and accurate issue resolution
• To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the category
• To liaise cross functionally with colleagues, JS departments, stores, suppliers etc. to ensure we build strong relationships to meet our shared objectives
• Where applicable, to support & develop new employees in the use of IT systems
• Systems knowledge especially Excel & MS Office
• Analytical & Numerical skills
• Knowledge of business principles and core values
• Effective communicator & networker
• Excellent admin and organisational ability
• Spanish speaking (essential)
• Educated to GCSE or equivalent (essential)
• A level or equivalent (desirable)

Admin Assistant, Fcm Resume Examples & Samples

• Greets and communicates with participants, community visitors, and general visitors
• Ensures that participants are properly checked in for office visits
• Answers the phones and directs calls appropriately
• Assists with maintenance of participant case records on the computer system by performing data entry
• Assists with file maintenance and other related documentation
• May coordinate transportation services for program participants
• Complete travel amendment forms for the mining personnel, gaining approvals and timely processing
• Process all reservation orders as required for all DBS Mining Operations
• Maintain daily attendance in timesheets on a daily basis in preparation for the fortnightly pay run
• Process leave applications against approved leave manning levels
• Maintain production roster
• Receive incoming calls and respond to all enquiries at the front desk and direct as necessary
• Prepare for weekly safety meetings
• Maintain and control stationary stock movements
• Input invoicing and purchase requests
• Perform end of month reporting
• Manage utilisation of the chartered flights, and any additional charters required
• Bookings of charter and domestic flight bookings and accommodation as required
• Ensure site is informed of any changes relating to travel including delays, policy changes and other information as required
• Raise SAP requests for facilities team as and when required
• Perform other adhoc duties as requested via Admin & Facilities Superintendent

Admin Assistant Senior Assoc Resume Examples & Samples

• Coordinate Sales projects as assigned by Manager and/or Sales partners
• Sales Force maintenance
• Partner with the Sales team to develop customer presentations, mass mailings, and other customer or producer related projects
• Provide back up telephone coverage support to Sales Team
• Actively participate in staff meetings and one-on-one meetings. Work collaboratively with peers, management, and project teams toward solutions, and quality improvements
• Processes Transportation mail
• Maintains daily driver log
• Processes fuel logs
• Provides administrative support to the Transportation Department
• Responds to transport driver request
• Collects driver data and produces management reports
• Resolve billing issues
• Assists with driver payroll mailings
• Assists with random and post-accident drug testing
• Handles additional projects as needed
• Maintains printer, fax machine and office supplies
• Generate FedEx Labels for PS/Ship as needed
• Accept deliveries when Mailroom Assistant is not available
• Assist with Saturday catering during tax season
• Manage off-site client file records
• Run office errands as needed (getting birthday cake, going to post office etc.) so car is required
• Ability to manage a complex officeenvironment for effectiveness and efficiency
• Comprehensive knowledge of standard officepractices and equipment
• Functional usage of Microsoft Outlook, Word and Excel
• Demonstrate organizational ability, a self-starter, and familiar with the area, outgoing and persistent
• Ability to take direction from several sources
• Strong English verbal and written communication skills, with a command of business
• Provide on-site PEO IWS program support during scheduled AEGIS Modernization Availabilities by assisting the AEGIS Test Officer (ATO) and AEGIS Technical Manager (ATM) in meeting established milestones and objectives and supporting the AMOD team throughout the availability
• Provide extensive customer liaison and develop networking relationships with the various program stakeholders, government agencies, ship's force, and various contractor representatives
• Support waterfront initiatives and strategies proactively by developing white papers, Naval Correspondence, proposals, presentations, letters/memos, and/or emails as required to support AMOD and/or BAE management and respective waterfront teams
• Record and electronically document detailed notes, concepts and discussions during team conversations, program reviews, forums, and/or meetings; provide detailed summaries and initial action items, tracking through resolution
• Manage and track ongoing, upcoming and emergent tasking as directed by the AMOD Waterfront Management, to ensure task completion and action resolution.(i.e. during management absence; must understand priorities and execute tasks within the required time)
• Manage local office facility, including furniture and infrastructure upgrades, personnel assignments, electronic media connections, organizational charts, local documentation, etc
• Act as a meeting facilitator, reserving facilities, set-up and break-down, supplying appropriate media and equipment for meetings, and making required accommodations to support all attendee’s needs
• Act as an Information Technical Liaison to troubleshoot office media malfunctions and utilize available resources to provide resolution
• Coordinate with contracted representatives to schedule regular maintenance for the facilities; identifying emergent problems and coordinating with appropriate representatives to provide resolution, track progress of work, and provide feedback/status to AMOD and/or BAE Management
• Develop and issue weekly reports to AMOD and BAE management detailing pertinent and/or on-going waterfront efforts
• Strong attention to detail with organizational and problem solving skills
• Ability to interface positively with a diverse population
• Ability to work independently and pro-actively in providing high quality support
• Ability to obtain and maintain the required security clearance
• College degree or equivalent related administrative experience

MD Admin Assistant Resume Examples & Samples

• Provides administrative support for the Managing Director. Arranges venues for Regional meetings. Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes. Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media. Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal. Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment. Gathers information necessary to prepare reports for meetings Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff Reviews and logs incoming invoices. Monitors and updates Learning Management System (LMS) database. Completes and maintains regional staff check-list
• Five (5) years experience required in office administration or related area
• Software skills, including use of Microsoft Office software and web-based applications. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions. Ability to develop effective methods for tracking and monitoring data or information. Knowledge of concepts, practices, policies and procedures related to FedEx Ground organization
• Knowledge of work group functions and processes beyond team boundaries
• Ability to prepare presentations with little assistance
• Intermediate to advanced knowledge of required software applications
• Handle multiple demands on an on-going basis including familiar situations, sensitive information and some high level contact
• Handle incoming calls, letters, express and fax timely
• As the first image of company, present hospitality to all visitors properly and follow the policy on visitor recording
• Reserve hotel rooms and tickets, order taxi and maintain relative information
• Follow up the employee moral activities
• Record cleaners, drivers and safeguards attendance/overtime working
• Act as an environmental protection surveyor, monitoring the situation of power, water, paper and telephone cost saving etc
• Contact suppliers for office facility repair services
• Monthly office supplies and stationery purchasing
• Archive company documents, execute documents control and make them easy to be reached
• Code and register company’s fixed assets
• Follow up the procedure of new hire/dismission employee
• Submit monthly budget of office supplies and stationery
• Assist Admin Supervisor to pass the yearly enterprise audit of local government successfully, such as High-Tec company audit, IC design company audit and Industrial & Commercial audit
• Maintain orderly workflow with efficient, safe operation of the Branch
• Prepare time cards, bi-weekly payroll forms, and keep manual records of all Associate vacation time and attendance records
• Complete scheduling sheets, process files, make changes, cancellations, and process for regional input when necessary
• Maintain Master Log Book of scheduled book fairs
• Keep accurate filing system for complete customer base
• Maintain an accurate inventory of office supplies and re-order as needed
• Two years of general secretarial experience
• Good organizational, analytical skills with attention to detail
• Proficient computer skills in Word and Excel and other Microsoft Office applications
• Good interpersonal skills with the ability to relate to staff members at all levels
• Professional demeanor, attire; professional phone skills
• Must read, write legibly, and clearly speak English
• Good proof reading skills, ability to operate 10 key calculator
• Ability to work independently and prioritize workflow to meet critical deadlines
• Self-motivated, disciplined, commitment to quality and strong team player
• Ability to be flexible and adapt to change

Coord RL / Admin Assistant VR Resume Examples & Samples

• Bachelor’s degree in Business Management, Psychology, Sociology, Education, or related field highly preferred
• Experience in public speaking preferred
• One year of experience in volunteer administration, adult education, or other similar experience preferred
• Experience in event coordination and planning preferred
• Experience in fundraising preferred
• Previous experience working with children in a professional capacity preferred
• Basic knowledge of hospital routine and procedures
• Excellent customer service, organizational, and time management skills
• Familiarity with the community and its potential source of volunteers
• Able to adapt and react calmly under stressful conditions
• Possess the ability to represent department/function in a professional, courteous, and efficient manner
• Coordinates, provides guidance and structure to the Radio Lollipop program. Motivates teams, groups and individual volunteers. Designates volunteer leaders and assigns responsibilities as needed
• Delegates and assigns activities, responsibilities, and tasks to volunteers in Radio Lollipop. Responsible for delegating to volunteers
• Produces, promotes, and oversees fundraising activities and major events throughout the year for Radio Lollipop. Meets fundraising goals set annually
• Responsible for training volunteers on Radio Lollipop equipment & technology. Ensures supplies, games & necessary tools are organized and available for programs
• Assists with the maintenance of Radio Lollipop radio equipment
• Provides all fundraising for Radio Lollipop raising between $70,000 - $100,000 per year (including in-Kind). Coordinates fundraising events and toy drives
• Assists VR department with interviewing perspective volunteers, orientations, specialized volunteer trainings, and volunteer placement changes
• Performs all clerical services and functions pertinent to the efficient operation of the department, including but not limited to; data entry, filing, gathering documents, answering phones, etc
• Prepare daily bank deposits for Conventional and FSV activity (scan checks, count currency and coin)
• Provide coaching and training to Delivery Drivers on document and cash compliance requirements
• Process all Full Service Vending (FSV) coin; count, sort, wrap and box
• Prepare and reconcile FSV coin floats and coin bags
• Coordinate servicing of coin and cash office equipment and replenishment of supplies
• Invoice and prepare handheld routes for next day delivery
• Provide backup for Settlement by completing late day generation invoices
• Enter and track daily route variances in Excel spreadsheet and follow through to resolve variances within 48 hours
• Provide a weekly review and analysis of non-compliant and variance trends
• High School Diploma required; concentration in accounting an asset
• Three years of relevant business experience an asset
• Intermediate knowledge of Microsoft Suite
• Demonstrated ownership and initiative to ensure a safe and functional work environment within the cash office
• Ability to work independently and under time constraints with minimal supervision
• Excellent communication skills - ability to influence others
• Ability to lift approximately 20lb - 30lb coin bags and/or boxes
• This position requires repetitive squatting and bending
• Provides confidential administrative and office support under the direction of a department head
• Receives and responds to routine correspondence following established procedures not requiring management review
• Assists with interdepartmental issues to help coordinate problem solving in an efficient and timely manner
• May compile and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary
• May prepare moderately complex reports, maintaining records requiring classification and compilation of varied information
• Coordinates meetings which may include preparing agendas and materials, and transcribing meetings along with distribution of documents
• May manage calendars, visitors and appointments
• May schedule and manage travel arrangements for department
• May prepares expenses reports and manage submission process for supervisor
• May process business supply and/or facility requests
• May process incoming, outgoing mail and shipments
• May back-up other administrative personnel including receptionist
• 3 - 5 years office/clerical experience
• 2 - 3 years experience with computer software programs
• 1 - 2 years experience in an administrative role
• Manages and prioritizes multiple assignments simultaneously and effectively such as, acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls
• Administers calendar and schedules management
• Composes and prepares a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required
• Provides coverage of other areas such as front end, point of service and registration
• Coordinates management functions and assists in special projects
• Three years office experience
• Typing proficiency of 45 wpm with accuracy preferred
• Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)

Admin Assistant, Mdts, Petrochemicals, Global Resume Examples & Samples

• Assist Directors on daily secretarial support
• 1 Outlook Calender Management; Schedule Meeting
• 2 Biz Trip Support, Hotel/Flight Tickets booking, Transporation Arrangement
• 3 Expense Claim for biz trip, local expense and etc
• 4 Annual leave Application & Record Tracking
• 5 Admin Assitance for direcotors' personal activities, visitors and friends
• 6 Related Documents filing
• Events Support/VIP Visitors Reception
• 1 Hotel Accommodation Arrangement, includes hotel quotation collection, contract negotiation and payment arrangement
• 2 Meeting Room Reservation, Tea break arrangement
• 3 Transportation Arrangement, for management team/group between hotel and office
• 4 Group Dinner Arrangement if required
• 6 Seek Corporate Funciton Support, like IT, Corporate Commnicaiton, Site Admin and etc
• 7 Provide on-site support for events/ VIP visitors
• Polymers Department Admin
• 2 Invitation Letter Issuing for oversea visitors
• 3 Support on department events, formal and informal
• 4 Support on regular meeting such as Polymers Bi-weekly Meeting& Take meeting minutes
• MDTS Team Support0
• 2 Support MDTS managers
• Back Up Sales Administrator activities when required3XXXXVVV2
• 3 Support on documents signed back, term contract checklist
• 4 Support on administarive work assigned by Sales Team
• 5 Sales department car reservation& Coordinate

Group Admin Assistant Resume Examples & Samples

• Takes initiative to follow up on relevant issues and informs manager of status as well
• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering
• Opens, sorts, prioritizes and distributes incoming communications and other provisions
• Maintains calendar(s) and arranges meetings
• Organizes files, assembles relevant data, compiles statistics or information as directed for use by others
• Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records
• Greets vendors and visitors
• Responsible for maintain office environment
• 2+ years of experience in a role of personal assistant (ideally in corporate environment)
• Advanced level of English knowledge
• Superior communication and organizational skills
• Diplomacy, flexibility and accuracy is a must
• Friendly and professional manner
• Multifunctional individual who knows how to prioritize under pressure

Icg-ibd-admin Assistant Resume Examples & Samples

• 1-2 years of work experience in managing travel, expense and office admin in a similar role in a leading company
• A strong command of the English language (oral and written); must be a confident and effective communicator
• Ability to work under pressure, with minimal supervision, and in a team environment
• Strong interpersonal skills for dealing with local colleagues (e.g. accounts, travel desk) and overseas colleagues
• Ability to multi-task and re-prioritize tasks continually
• Ability to pick up new tasks quickly
• MS Office applications
• Methodical approach and strong organizational capabilities
• Provides project administration support
• Assists with keeping Project Tracker entries up-do-date
• Formats various project reports, such as Executive Summaries for Developers and Financial Institutions as well as Market Summaries for outside consultants
• Provides outside consultants with reports, such as Market Summaries and STR (Smith Travel Competitive RevPAR Reports) for impact analyses
• Is liaison with STR for trend analyses
• Assists with posting agendas, reports and minutes to SharePoint site for Hotel Development (HDC), Growth Administration (GAC)
• Assists committee SharePoint users, as needed
• Performs research, analysis, and reporting
• Pulls ad-hoc reports for team members using tools, such as MRDW, On-Demand, Development’s project tracking tool (OASIS), GuestVoice, and STR
• Performs data entry of competitor information, approved pro forma packages, etc
• Escalates team member’s helpdesk tickets, if needed
• Coordinates technology purchases with IT team
• Maintains network drive organization
• Reviews monthly internal costs; follows-up on corrections
• Provides office administration support
• Assists with staff travel arrangements
• Review monthly STR invoice
• Process Payroll
• Provides other administrative assistance, as needed
• Advanced computer skills, especially MS Word
• Ability to quickly learn new processes, tools, and systems
• Strong organization skills with an attention to details
• Ability to work effectively in teams or independently

Admin Assistant, Trauma Resume Examples & Samples

• Three to five years experience in office management, bookkeeping
• Two years of Administrative Assistant or Executive Secretary experience required
• Ability to read, write and communicate effectively in English; additional languages preferred
• Proficiency in Microsoft Word & Excel
• Ability to use all office equipment
• Able to type accurately. Able to take dictation
• Assist with vendor management activities
• Assist with expense processing, tracking, analysis and reconciliation - expenses of the department and individuals
• Maintaining and tracking of Departmental records including gift register, etc
• Ensures the existence of necessary office supplies and makes requests through P2P, raising technology and telecom requests for changes and helping with travel arrangements and hotel bookings
• Provide support in terms of all of these when we have audits, visitors, etc
• Ensuring proactive follow ups on meetings, scheduling and all administrative functions of the department
• Assist with ad hoc reports, special projects, organizational charts, analytics and such similar areas
• Help in preparing and reviewing materials for use in discussions and meetings (i.e. decks and minutes of meetings)
• Responsible for ensuring that all patient grievances are investigated and resolved in a timely manner, in accordance with the EYEXAM of California Enrollee Grievance System
• Works with Clinical Director, Office Manager, Managing Doctor and General Manager to reduce patient care and customer service issues
• Maintains grievance and patient service issue opportunity log and presents to QAC quarterly
• Works with Managing Doctors and office staff to facilitate provision of language assistant services to limited English proficient members
• Manages, mailing lists, organization charts and personnel data
• Coordinates data flow for creation of multiple, regular department reports and follows up on pending matters as needed. Distributes reports in a timely manner to appropriate recipients
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Strongly Proficient with computer software systems and applications with strong emphasis on Word, Outlook and Excel
• Maintains a high level of confidentiality and exercises good judgment
• Organizes and maintains files and sensitive information
• 7+ years of administrative experience
• Minimum 'A' Levels or Diploma
• Minimum 5 years of working experience
• Proficient in MS Word, Excel, Outlook, PowerPoint and Internet
• Self-starter/independent worker; capable of working with daily minimal supervision
• Ability to work across cultures and with diverse range of people
• Be flexible and accessible during peak periods of work
• Ability to work well with people of diverse background
• Executive support for two Vice Presidents (VP, Sales Operations in addition to the VP, Digital Engagement) – calendars, travel arrangements, expense reports, triaging and escalating priorities, compiling/formatting information, generating and distributing meeting minutes, and handling visitor/guest arrangements
• Day-to-day support of cross-department functions, including departmental mail, incoming phone calls, maintenance of documents such as distribution lists and training records, ordering of supplies, requisitioning IT and Facilities support, booking meeting rooms and catering, and issuing internal department information on behalf of the VPs
• Planning and coordination of department meetings and events
• Contributing to key Sales Operations and Digital Engagement projects, as assigned
• Previous successful experience in a similar function
• Strong oral and written communications skills and service orientation
• Ability to successfully navigate a matrixed organization
• Ease in working with online applications and databases
• Ability to seamlessly multi-task
• Positive, “can do” attitude
• Desire to contribute above and beyond the call of duty

PA & Team Admin Assistant Resume Examples & Samples

• Diary Management for the Senior Leadership Team
• Travel Management for senior members of the team
• Expense input and query resolution
• Arrange internal meetings as required
• Arranging, attending and coaching the Marketing Team Meetings
• Arranging Quarterly Operational Reviews
• Monitoring and restocking products with our external agency for our Sales team to use
• Inductions for new starters
• Raising head office forms
• Resolving issues for the team
• Arranging meetings
• General meeting management
• Experience of Team Administration within a fast paced environment
• PA experience at Head/Director level (not essential)
• Excellent proficiency in all Microsoft Office packages
• Confidence – be able to build strong rapport with people across all levels of the business
• Outstanding organisation skills and the ability to work on multiple tasks/projects at any one time
• Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, off-sites, activities and other events
• Ensuring timely and accurate preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
• In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management executive presentations, and other employee-related activities and events
• Pulling standard reports and employee data
• Ad hoc administrative tasks including: Updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
• Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up
• Strong maturity with ability to effectively prioritize the support of 1 VP and team
• Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information
• Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook
• Proficiency in administrative systems, including but not limited to expense management, procurement and payroll

Materials Admin Assistant Resume Examples & Samples

• Document and perform intake processes for incoming materials
• Coordinate with different internal departments to effectively perform material transfers and other internal actions
• Seek and initiate contact with possible business/developer/collaboration opportunities
• Assist in product pipeline management
• Assist in Business Development processes as requested by Supervisor
• Electronic and physical filing of company contracts, correspondence, and other documents
• Schedule meetings and phone calls for subject matter relating to the Department
• Processing dry ice shipments of >10 lbs as required
• 1-2 years of experience in an administrative position
• Knowledge of Biology or previous Biotech experience
• Capability of more advanced administration skills of database entry, form completion, outreach to customers, etc
• Experience with Microsoft Office, and Filemaker
• Strong conversational and written communication skills
• Ability to function productively as a team member
• Associate's or Bachelor's degree in Biology or other biological field
• Administrative support to the physicians, advanced practitioners, medical directors and/or practice managers
• General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files
• Take/ direct billing inquires
• Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts
• Answers the phones as needed
• Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc
• Maintenance/management of all office equipment to include phone, voicemail and computer systems
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters. This includes snacks, beverages and meals for the clinical team
• Arrange and coordinate travel arrangements as needed
• May organize and track credentialing needs for physicians and advanced practitioners
• Takes and types practice meeting minutes, as needed
• Tracks and keeps record of CME monies
• Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed
• Coordinate the ordering, delivery and payment of daily clinical staff lunches
• Maintain strict confidentiality in accordance with HIPAA regulations and Company policy
• Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties
• Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others
• Complete compliance requirements as needed
• Perform other duties as assigned by the Practice Director, Director of Operations and Corporate Medical Director
• Flexible work hours: 8:00 am-4:30 pm with a half an hour lunch/ 8:00 am-5:00 pm with an hour lunch
• Basic knowledge of soft services
• Handling Canteen
• Dealing with courier companies for reception and shipments of parcels
• Stationery Management
• Allotment of Drawer Keys and keeping inventory track of the same
• Working in collaboration with the other departments
• Hotel & Cab Booking
• Booking of Service Apartment
• Bills Checking
• Handling Pest Control maintenance services
• Handling Parking Area
• Occasional other tasks according to the company needs
• Graduate from any faculty - Good academic record
• Experience in handling similar tasks for 1 to 2 years, Fresher’s can also apply
• Ability to perform quality work with a high attention to details
• Very good verbal and written communication skills
• Open for feedback, flexible and enjoys working in a fast paced environment
• Take care of Communications Confidentially
• Identifies needs and initiates projects independently
• Sets priorities and procedures for accomplishing work, delegating responsibility as needed
• Collects and compiles information, and analyzes data and displays in appropriate form for VP
• Receives and reviews highly sensitive correspondence for VP
• Maintains confidentiality and recommends solutions or actions required
• Responds independently to routine correspondence under own signature or drafts response for VP' s review on more complex correspondence
• Screens telephone calls and visitors, and resolves routine and complex inquiries
• Meets independently with or screens people before meeting with the VP
• May supervise a single or group of non-exempt support secretary staff, including hiring, training, and performance appraisal
• Controls calendar closely, with authority to determine who may be scheduled
• Authorizes approval for travel expense reports for VP. Reviews and questions where necessary expense reports of VP's direct reports
• Approves invoices and purchase requisitions under own signature
• Makes complex domestic or international travel arrangements
• Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator
• Progressively uses the features of one or more standard business software packages

Temp to Perm Admin Assistant Resume Examples & Samples

• Provides high-level administrative support in a complex team environment to both senior and junior bankers
• Develops working relationship with support functions across the firm, e.g. facilities, expense processing, compliance and registration departments
• Coordinates internal/external meetings and conference calls as well as presentations from outside vendors such as Lunch and Learns with outside legal and accounting firms, data room providers, etc
• Interacts with senior business leaders in a professional and effective manner; including product and industry group heads as well as more senior leadership such as the head of investment banking
• Responds to and follows up on client and banker requests
• Uses solid understanding of expense polices and good judgment to provide clarification and occasional exceptions
• Understands group compliance and risk mitigation; knows when to escalate issues to managers
• Self-starter with excellent anticipation skills, problem solving and follow up
• Demonstrated dependability and sense of urgency
• High degree of integrity and confidentiality
• Demonstrate a combination of business aptitude, quantitative skills, strategic and creative thinking
• Exhibit assertiveness, attention to detail, ability to learn new skills and grasp concepts quickly, ability to multi- task across varied projects, initiative, leadership, strong work ethic, positive attitude, sense of humor and the ability to work effectively under pressure and time constraints
• Ability to learn quickly and desire to take on new responsibilities
• Proficiency with software applications, primarily Excel and PowerPoint
• Bachelor’s degree and Prior experience in Financial Services support preferred

O&M Admin Assistant Resume Examples & Samples

• Ability to type a minimum of 45 w.p.m. accurately
• Computer skills necessary to operate word processing applications
• Ability to pay close attention to detail for typing, filing and proofing
• Ability to demonstrate exceptional customer service skills
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet or presentation software
• Answer telephones, direct calls and take messages
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
• Distribute and gather new hire packets. Ensure that new hire packets are complete prior to sending them to the Human Resources department
• Obtain authorization for all credit cards payments (VISA, MasterCard, American Express) and process credit card payments
• Process payments from cash and charge customers
• Prepare daily deposit
• Perform payroll process and submit to Corporate Accounting Department
• Responsible for cash drawer/petty cash
• Maintain a clean and organized office area
• HS Diploma or equivalent is required
• A minimum of six-months office support experience is required
• Proficiency in Microsoft Office (Word, Excel, and Outlook)
• Exceptional MS Office proficiency
• Experience filling in as needed to analytic tasks with direction
• Federal, State, or Local Government experience
• Degree or relevant certification
• Routine work, e. g: filing, expense report, etc
• Trip and car arrangement (Business, vacation, etc)
• Read and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered when manager is out of office
• Answer and screens manager’s telephone calls when manager is out of office and arranges conference calls
• Conducts research and compiles and types statistical reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minute of meetings
• Other administrative affair such as retrieving data from in-house computer systems, web-site, etc
• To help Head of Disney English and the team to communicate externally and internally regarding all matters in professional English
• Work with the sales and guest service teams to calculate and communicate center based incentive rewards
• Support all other functions as and when required
• Support Head of Disney English and team to monitor all T&E and category team budget control
• Produce spreadsheets and PowerPoint presentations
• Interface with various Disney departments and external organizations
• Handle small projects, such as LOB activities, organize on-site and off-site events
• Be responsible for team administration including translation, travel arrangement, office purchasing, etc
• Minimum of 3 years’ experience in assistant role and/or in marketing, sales or category team support and administration
• Experience in maintaining confidentiality
• Proficiency in MS Word, Excel, Powerpoint, and Outlook preferred
• Ability to compose correspondence
• Fluency in English mandatory
• Ambitions for learning & continuous improvement
• Working under pressure
• Good personality, team spirit
• Secretarial training desired
• Business related bachelor degree or some college education

NV MCD Admin Assistant Resume Examples & Samples

• Candidate must possess a minimum of one year administrative support or technical support experience
• Healthcare background/experience is highly desired
• Familiarity with Medicaid is a plus
• Strong organizational and communication skills are required
• Demonstrated proficiency with MS office suite including Vision, Word, Excel, PowerPoint and SharePoint

Admin Admin Assistant Resume Examples & Samples

• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
• Ability to function well in a team environment
• Strong communication skills across multiple platforms
• Results oriented with the ability to complete assignments accurately in a timely manner
• Proficient in Microsoft Office, specifically in regards to Outlook and Excel
• Aptitude to work with minimal supervision
• Self-motivated and high level of initiative
• Accurate and detail-oriented individual
• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
• Must be strong team player and assist other department staff when necessary
• Willingness to learn and take on projects
• Minimum 2 years' experience in an administrative role
• Excellent interpersonal and communication skills with people at all levels of the organization, external customers, and contractors
• Demonstrated organizational skills, and ability to handle multiple projects
• Proficient with Microsoft Office applications: Outlook, Excel, Word, and PowerPoint
• Excellent follow-up skills, attention to details and accuracy
• Excellent computer skills a must- Word, PowerPoint, Excel
• Have an upbeat and positive attitude align with a friendly disposition
• Be comfortable working within a fast paced and highly entrepreneurial organization
• Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members
• Proven ability to work in a team environment and independently
• Focus customer service orientation
• High level of confidentiality/integrity
• Enthusiastic and professional
• Self-motivated, a quick learner and a good team player
• Work well under pressure and able to complete tasks in a timely manner
• Ability to work unsupervised, to work on own initiative and prioritize work
• Ability to develop and maintain meaningful relationships with customers, intermediaries and colleagues
• Previous experience in the Financial/Asset Management industry desirable but not essential
• Excellent knowledge of all Microsoft Office packages

Payments & Admin Assistant Resume Examples & Samples

• Opening and distribution of post for Accounts Payable department, sending any hard copy invoices to Celaton for processing
• Main point of contact for incoming calls for AP
• Maintenance of various Accounts Payable email inboxes
• Manage the requests for New Supplier Set-ups for both stock and non –stock suppliers in a timely manner and within SLA
• Managing internal and external contacts that do not comply with the requirements for new supplier set ups
• Completion of credit requests from third parties
• Managing bank detail verifications
• Keeping accurate records of files sent to archive and management of all invoices to be archived
• Managing stationary for AP and Finance
• Other ad-hoc duties as and when required
• Carry Out Credit Checks
• Assist with Payment Supervisor with raising payments
• Interface Maintenance between Celaton and Open Accounts
• Maintaining interface between Instream Client & WIN SCP – Pushing invoices through into system when stock
• Run and raise RTS reports each week
• Raise reprocessing Debit Notes
• Admin Experience
• Experience of banking and making payments on a banking portal
• Managing multiple mailboxes
• Answering telephone calls for the department
• Experience with Mail Merge
• Excellent telephone manner as well as written and oral communication skills
• Time Management Skills
• Intermediate Word and Excel skills
• Ability to work in a fast-paced environment and adapt to rapid change
• Takes initiative, and presents ideas to work in an efficient manner
• Accurate and logical approach to work

Caps Admin Assistant Resume Examples & Samples

• The selected candidate for the Administrative Assistant position is responsible for (but is not limited to) prioritizing conflicting duties/deadlines, all calendaring responsibilities for assigned managers, scheduling and preparing for meetings, reconciling expense reports and credit card charges, preparing meeting summaries, coordinating travel arrangements, resolving conflicts, answering phones/emails, and supporting other forms of communication as required
• This selected candidate is also responsible for providing support to ensure that facility administrative needs are addressed as a team, ensuring that managers are supported when other administrative staff are out of the office (as required) and fulfilling the front desk duties during breaks, lunches, and absences of the regular front desk personnel
• Must have a minimum of 4 years of experience performing advanced administrative, secretarial or clerical functions
• Familiar with all Microsoft applications and Visio
• Ability to communicate and direct visitors
• Ability to multitask between activities
• Calendaring using Outlook
• Plan and schedule meetings
• Flexibility to manage multiple tasks in high paced environment
• Associate degree in business or related field or an equivalent combination of education, training and experience, including working knowledge of CSS, CRM, MDMS, Excel and MS Access
• Strong oral and communication skills to conduct visitor inquiries
• Ability to build relationships with internal and external clients to solve complex issues
• Ability to multi-task in a fast pace environment
• Strong team player skills

Admin Assistant, Int-hadmn Resume Examples & Samples

• Drive the supplier selection process. Prepare bids and cost estimates. Review proposals to ensure compliance to required specifications
• Research, compile and analyze data to ensure Greenbrier is securing material at the lowest landed cost
• Identify and analyze potential cost savings projects. Manage development of new parts being developed
• Work collaboratively with engineering, production, and other business units to coordinate material specifications and ensure production requirements are met
• Prepare and issue Purchase Orders in accordance with established procedures. Revise and update Purchase Orders as required. Coordinate replacement of defective material, and adjustments for overages and short shipments with the supplier
• Monitor lead-times and mill rolling schedules. Schedule material as necessary to meet production requirements
• Track and manage job cost. Research and explain any variances
• Secure material at or below earlier prepared bids or market forecasts
• Maintain accurate data and purchase records
• Adhere to all Quality and compliance expectations
• Good communication and math skills
• Strong integrity
• Proficiency with Microsoft applications
• Ability to estimate material costs
• Bachelor's Degree required and three years related experience
• Analytical tools used for supplier evaluation and selection
• An understanding of the raw materials, commodity and international markets
• Experience in an industrial setting
• Coordination and scheduling of: Quarterly Engineering Leadership Meetings, Quarterly Engineering Award Meetings, bi-weekly staff meetings, bi-weekly skip level meetings and monthly one on one meetings with staff members
• Management of calendar, travel and travel expense reporting
• Assist other Admins with daily responsibilities when needed
• A positive attitude and enthusiasm
• Demonstrated competency with executive assistant skills
• Demonstrated self-starting & self-closing skills
• Knowledge of company logistics, policies, ethics, processes, etc
• Demonstrated ability to collaborate with all types of groups / levels of individuals
• Demonstrated ability to coordinate with large groups (>500)
• Demonstrated ability to interface with senior leadership and external visitors including senior customers
• Extensive Calendar management over India & US time zones
• Business travel arrangements - Travel & Expense processing & reconciliation
• Organize meeting/conference calls, offsite etc
• Room bookings - Telepresence
• Assist in preparation of documents/minutes for presentations/meetings
• In close partnership with Business Management office help with coordination of weekly, bi-monthly, monthly meetings including Staff meeting, Metrics Review, Business Reviews
• Overseeing administrative procedures and suggesting improvements
• Work as a team in providing ad hoc/holiday cover based on business requirements
• Must have prior extensive Executive Assistant experience
• Strong PC skills - proficient knowledge MS Office, in particular Outlook, Excel, and PowerPoint
• Proactive anticipation and thinking e.g. looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
• Advanced ability to organize and manage own time and manager's time
• Assistant experience and meeting co-ordination
• Proactive attitude & problem solving skills
• Sound judgment skills, good prioritizing
• Proven experience at working at senior management level
• Self starter with the ability to work in a sometimes pressurized environment
• Flexibility with regards to hours, when needed
• Ability to work within tight deadlines

Admin Assistant Level Resume Examples & Samples

• Schedules appointments
• Generates reports
• Handles multiple projects
• Assist with the analysis of products to ensure specs are met
• Prepares and monitors invoices and expense reports
• Works under immediate supervision, typically reports to a manager
• May assist with compiling and developing the annual budget

Admin Assistant Brussels Resume Examples & Samples

• Excellent communication and organisational skills
• Self-motivated, flexible and professional attitude
• Ability to prioritise and work within a multi-national team environment
• In-depth knowledge of Microsoft Word, Excel and preferably PowerPoint
• Effective oral and written communication skills with English, French and Dutch language
• Assists in the organization of interdepartmental paperwork
• Screens job candidates and arranges job interviews
• Creates new employee orientation packets, administers pre-employment testing and
• Must have a high school diploma or G.E.D
• Must be able to maintain good attendance
• Must have mathematical ability to perform calculations required by the job
• Must have basic computer skills (email, word processing, etc.)
• Must have intermediate Excel skills
• Must be well-organized and able to manage time efficiently
• Must be able to maintain a professional demeanor at all times
• Must have a professional appearance
• Must be reliable and dependable
• Must be able to perform all essential functions of this job with or without reasonable accommodation
• Coordination of calendar management, managing across senior business leaders, dispersed locations and differing time zones
• Booking international/US travel with knowledge of Amex travel booking tools, preferred vendors and associated policies. Build itineraries and provide advance preparation for VP
• Pulling standard reports and employee data from MyHR, CareerTrack, PI and Compensation data tool
• Ad hoc administrative tasks including: Updating Powerpoint documents and/or creating Powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
• Ability to think end to end around assigned projects and responsibilities
• Strong maturity with ability to effectively prioritize the support of 2 VPs
• Team player who is dependable and enthusiastic
• Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills
• Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, MyHR, Payroll, CareerTrack, and the IT Service Catalog
• High school diploma or equivalent required, some college preferred
• At least two years of administrative experience in a fast-paced, multi-faceted environment
• Must be computer literate and proficient with software programs Microsoft Office programs, Excel and PowerPoint a plus)
• Previous experience with an inventory control systems a plus
• Demonstrated effective interpersonal/communication/organizational skills. Ability to handle multiple tasks and customer interactions in a professional and courteous manner
• Demonstrated proficiency and accuracy in general office skills (e.g., filing, typing, document distribution, data entry and phone etiquette)
• Must be able to work overtime
• Mon thru Friday truck confirmations, enter aborts on spreadsheet and 48 hour fountain install call confirmations for Indy and Morton. Make sure quarantined equipment is correct in CETS
• Kronos Related duties, Payroll signoff and in the afternoon Tempse reports and error report
• Run Cost Center reports for MES and HUB
• Support MEM and MES
• Support the field techs including service techs, installers, and cartage
• Have a technical understanding of basic fountain installation and cooler/vendor delivery
• Verifies credentials of people entering property and liaise with relevant contact person
• Performs entrance and access controls at a receptionist's desk
• Receives and diverts incoming calls to concerned person
• Maintains records and filing systems; types and/or enters data into computer systems, including Office application
• Assures that packages & mails entering/leaving the property are duly authorized
• Keeps reception area presentable
• Arranges and opens conference calls/Arranges Meetings (if required)
• Prepares specialized routine report and correspondence, and/or statistics (if required)
• At least 2 years of related working experience in office administration and front desk operations
• Minimum graduate with HEC recognized institute
• Proven capability in administrative skills and duties
• Effective organizational, interpersonal and time management skills
• Excellent communications and IT skill
• Setting up and typing reports, memos, presentations and correspondence often of a technical and/or confidential nature, composing routine correspondence, sorting and distributing daily mail
• Answering routine inquiries
• Taking messages and directs callers to proper parties
• Scheduling appointments and makes travel arrangements
• Maintaining filing system
• Assisting in organizing and expediting flow of work through managers office
• Types a variety of letters, memorandum, and reports in an accurate and efficient fashion
• Receives, handles, and transfers phone calls and messages within department promptly and courteously
• Maintains adequate filing systems to facilitate the efficient retrieval of material
• Performs routine database maintenance and data input
• 1 year of experience in positions that demonstrate excellent written and verbal communication skills, ability to deal with confidential materials, and ability to adjust to changing workflows and multiple deadlines
• To provide an effective, efficient and professional administration service to the residential sales listing process for estate agency branchesacross the UK
• Through efficient and effective teamwork, ensure Admin requirements are processed and completed within prescribed timescales
• Adaptability, flexibility & resilience
• Internal customer service
• High level of literacy and experience of IT packages (minimum 'C’ Grade in GCSE English)
• Previous customer service or administration experience
• Perform tasks associated with location support responsibilities including customer interaction, visitors, mail, and telephone support
• Effective utilization of internal/external reporting and processing systems to accomplish daily tasks
• Demonstrate strong computer skills in Excel, Word, PowerPoint
• Maintain relevant employee trackers
• Act as backup for other location administrators
• Ability to work proficiently and calmly under pressure
• Associate's Degree in Business or an equivalent combination of education and experience - Bachelor's Degree in Business is preferred
• The selected candidate must have extensive knowledge of Windows, Excel, Word and PowerPoint with the ability to understand multiple business related computer systems and programs
• Strong organization skills and ability to work independently and proactively are necessary for this role
• Support the Sales Team in the production of requests for proposals for New and Existing Business for assigned Sales Team’s book of business within the allotted timeframe
• Generate/process medical underwriting for sales Team for New Business
• Generate and follow-up on Client Benefits Advisor (CBAF) Form
• Generate/Maintain Producer Assignment paperwork
• Partner with Sales Team regarding Producer Commissions
• Ad Hoc reporting for Sales/Management Team
• Coordinate Sales projects as assigned by assigned Sales Team/Management
• Partner with Sales Support Consultants regarding back up for in house KitTrack production orders within given timeframes for each request placed
• Provide back-up telephone coverage support to New Business and Client Managers
• Ensure all needed collateral material is ordered as needed *Assist in the resolution of broker, customer and member related service issues to include claim, benefits and eligibility matters within 24 to 48 hours
• Consistently deliver high quality work within established timeframes; willingly assist peers and management
• Bachelor’s Degree highly preferred, or equivalent work experience
• Prior Executive/Administrative experience highly preferred
• Very strong multi-tasking/prioritizing/organization skills
• Advanced Computer Skills (PowerPoint, Excel, Word, Access, and Outlook)
• Candidate must possess at least a Bachelor's Degree in any field
• With at least 2 years of working experience in administrative functions preferably from a multinational manufacturing company
• Possess extensive experience in office administration, travel coordination and fleet management
• Excellent organizational, interpersonal and communications skills in English
• Providing general administrative office support such as answering incoming calls and making appointments
• Project management that may involve research and preparation of reports
• Data entry/ processing invoices will be required
• Minimum of a Bachelors degree preferred but not required
• 1-3 years of previous administration experience required
• Volt is an E.O.E

SEB Admin Assistant Resume Examples & Samples

• Accountable to assign the right maintenance profile to any new or modified contracts, to any
• Equipment where the technical characteristics have been updated and to any equipment where
• The change of traffic conditions (evolution of start counter) leads to a new profile assignment
• Accountable to propose and to define new maintenance profile, based on the equipment
• Technical characteristics, that will be valid for the organization
• Accountable to check the missing equipment technical characteristics used for the MBM
• Profiles, and to create an inspection visit to the technician in order to collect them
• Responsible to maintain the “technician to equipment” assignment, based on supervisor
• Accountable for the creation of the maintenance visits based on the schedule, and for the their
• Distribution to the technicians (if no electronic dispatching)
• Responsible to maintain the callout general planning (day / night / week-end / back-ups / etc)
• Accountable to monitor, check and correct the right alignment of the back reported jobs
• Between the systems
• Responsible to create, dispatch and backreport Clinica service orders and Clinica assessments
• Service repairs responsibilities
• Responsible to compile the package service repairs tenders, make it signed by the supervisor,
• Send it to the customer, monitor and react to customer’s answers, and create the order
• Others administrative responsibilities
• Accountable to monitor, check and correct the accuracy of e-mail customer notifications,
• Resending them when necessary
• Accountable to enter technician timesheet data in the system
• Maintenance supervisors complaints and feed-back
• Proper back reporting on time
• Correct maintenance profile assignment
• Quality of workload and re-routing plans
• Local language skills
• English skills are an asset
• Acts as principal assistant on administrative matters
• Reviews inquiries and responds with the necessary technical information and assistance in a prompt manner
• Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing and personnel
• Participates in data gathering activities and other assignments Involving the research and collection of information
• Verifies completeness of information in any of the following: applications, permits, reports, files, returns, claims, proposals, forms, and/or listings, and their accuracy before entry into automated systems and files
• May assist in preparation of requests for appropriate actions, prepare/process related forms, and initiate follow-up action if necessary
• Performs research for various projects
• Coordinates the collection of data, and preparation of administrative and informative reports on support of program activities, time and attendance record, statistical records of performance data
• Investigates administrative problems and makes recommendations for solutions
• Expedites and coordinates services such as maintenance, repairs, supplies, and mail
• Directs and/or makes special studies
• Interprets administrative regulations and policies as required within the department or division
• May supervise the maintenance of the library
• Coordinates office operations of internal reporting systems, forms, space, and office equipment; and suggests methods for office improvements
• Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon
• Reviews and/or prepares routine correspondence
• Compiles and interprets data
• May assist in updating and maintaining the unit's tracking system and/or database
• Prepares statistical or other needed reports
• Supervises the maintenance of records and files
• Graduation from an accredited college or university with a Bachelor's degree
• 3 years experience on the resume
• Minimum two years of experience in administrative support and /or accounts payable and processing required
• Experience supporting Teams in an administrative capacity with high regard for Hospitality and Customer Service preferred
• Must be comfortable communicating and working directly with internal and external customers with a high regard for hospitality
• Must seek to clarify details and have a high sense of urgency
• Must be proficient in Microsoft Office Suite, such as, Word, Excel, Outlook, and PowerPoint. (assessment may be required)
• Able to read documents, follow instructions, learn and understand office procedures
• Must be able to perform mathematical computations
• Must have ability to handle and resolve office administration tasks
• Must possess excellent organizational and problem solving skills
• Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information
• Must be able to effectively communicate verbally by telephone and face to face
• Must be a self-starter
• Additional job skills include, but are not limited to: paying close attention to detail, problem-solving, decision making, performing multiple concurrent tasks, and working with constant interruptions
• Ability to work in an on-call environment and flexible work schedule to support the needs of the business as needed
• Registering new customer account information, credit references, and other accounting related information to assist Accounting with set up of new accounts
• Provide exceptional customer service by assessing customer requirements and utilizing Sensata service programs to drive customer satisfaction
• Initial customer contact/Sensata liaison for Quality related issues to ensure assignment of CARE/RMA and final disposition with complete follow up to ensure customer satisfaction to resolution
• Responsible for addressing any gaps in orders patterns to ensure compliance with contractual requirements and work with the necessary departments to address any non-compliance issues
• Negotiate non-contractual customer requests as it relates to lead-time and expedited freight
• Work with planning teams at the manufacturing sites to ensure customer satisfaction as it relates to meeting/exceeding customer order requirements
• Work with Finance and Accounting departments to assist and help with invoice and overdue payment related issues
• Monitor and assist the shipping warehouses with order shipment related issues to ensure proper processing of customer orders. Communicate with Customers process improvements related to their order and processing patterns
• Assist the Order Fulfillment team with On Time Delivery Metrics and resolutions implementation
• Participate in meeting monthly line loads and quarterly Net Revenue goals based on Business Unit. Provide critical customer account feedback as it relates to short term line loading
• Work with the Product Development teams on the introduction of new products
• Job Requirements (Minimum: Required Skills and Competencies, Education Level / Major Required, Years of Experience, Certifications / Licenses, etc…)
• Extensive diary management and meeting co-ordination both external and internal
• Extensive travel arrangements: co-ordination of flights, tickets, FX, accommodation and ground transportation
• Expense processing within Nomura International policy
• Extensive use of Outlook to include Inbox management for travelling bankers
• Project administration: correspondence with client parties, creating and maintaining working group lists, project filing and archiving
• Entering data into the internal management information system on bankers� behalf
• Ad hoc administrative duties
• Sound administration, organisational and prioritisation skills
• Ability to multi-task effectively and to work on own initiative with minimum supervision
• Ability to use own judgement and be proactive
• Effective team player with well-developed interpersonal skills
• Enthusiastic, with the ability to be assertive
• Good awareness of confidentiality
• Organised and detail-oriented
• Flexibility to be productive and comfortable in a number of different situations and environments
• European languages useful but not essential
• Proven experience of working within an Investment Bank or other Blue Chip environment at a senior level essential
• Highly organized with the ability to manage multiple assignments simultaneously
• Strong attention to detail, accuracy, and ability to meet required deadlines
• Ability to learn quickly and work independently with minimal supervision
• Excellent skills with MS Office programs (Word, Excel, PowerPoint)
• Strong service orientation
• Provide diversified administrative/secretarial duties to clinical leader/department to ensure efficient office operations
• Maintain and coordinate all aspects of schedule and calendar for clinical leader and/or department
• Provide general office support including answering phones, greeting visitors, ordering supplies, scanning, filing, etc
• Coordinate re-credentialing and faculty academic re-appointments, on-going education classes, and new employee orientation
• Create reports and presentations
• 3-5 years of related administrative support required

Admin Assistant to Director Resume Examples & Samples

• Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication
• Must be eighteen years of age or older
• Associate degree is preferred
• Skills in operating office equipment (e.g., fax, copier, phone, etc.)
• Provide support to the District Manager with calendar management, travel arrangements, composing correspondence, preparation of PowerPoint presentations and other routine administrative paperwork
• Provide support to the staff with conference and trade show arrangements, and coordinating mass mailing to clients
• Work earnestly, responsibility and carefully. Have strong ability to learn and comprehend, have good teamwork spirit
• Have good communication skill both in Chinese and English, and skilled in all sorts of office software, familiar with basic network knowledge

Admin Assistant to District Manager Resume Examples & Samples

• Excellent computer skills, including MS Outlook, Word, Excel, PowerPoint, Publix Connection
• Knowledge of retail operations and processes
• Ability to work independently with little supervision
• Multi-tasking and prioritization skills
• Ability to work flexible schedules
• Excellent attendance and punctuality record
• Good human relations skills (the ability to work well with others and be a team member) and
• Associate's Degree in Business
• One year of clerical or office administration experience with MS Office
• One year of retail experience
• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary
• Interfaces with a various levels of management across organizations and with external customers
• Minimum 1 – 2 years of related experience
• Administrative, Human Resources, Finance, Customer Service experience preferred
• 1 – 2 years’ related experience
• Knowledge of computer software such as word processing, spreadsheet, presentation, database programs
• Knowledge organizational operations & procedures

R&D Admin Assistant Resume Examples & Samples

• Input fabric/trim information in the R&D Fabric Master
• Communicate with vendors and design team regarding fabric information
• Organize physical fabric library on a daily basis
• Support design team with all fabric and trim developments or sourcing requests
• Assist R&D manager with any other department related needs
• Entry level to 1+ years experience in the fashion industry
• Degree preferably in fashion design or textiles
• Textile, development, or production work experience
• Manage and proofread new client agreements, version comparison, obtain signatures, filing agreements and necessary internal forms for new client code and keep corporate contract uploads up to date
• Maintain client agreements, interact with corporate and client lawyers, and administer contractual terms
• Create bills for clients for your group on a monthly basis, follow up on outstanding billed charges
• Use Excel to create monthly reports on client charges from billing system
• Executive Support
• Format professional client reports and white papers to meet quality specifications
• Create Power Point presentations, graphs, slide transitions
• Convert Excel versions of tables and graphs to Word and Powerpoint
• Meeting arrangements (i.e. WebEx, conference room reservations, equipment, food and beverages)
• Arrange executive calendars and travel directly with airlines, hotels and car service (may include international travel)
• Prepare expense reports and American Express reconciliation and reimbursement from other offices/ organizations
• Assist with special projects as needed
• E-Filing and file maintenance
• Coordinate and send marketing emails to clients and prospective clients
• Manages timekeeping for professional and technical staff
• Coordinates training schedules for professional and technical staff
• Tracks and reports all data for the system-wide pharmacy competency assessment program
• Serve as the orientation coordinator for professional and technical staff
• Coordinates and is responsible for departmental human resources employee files
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing)
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest)
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence)
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)
• Maintains various accounting and budgetary records (i.e., completes expense reports)
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member
• May make travel arrangements
• Reviews administrative procedures and interprets them for employees
• Under general direction, provides varied administrative support to a department or group of professionals
• Three years experience in an administrative support role required
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Working knowledge of business processes and procedures
• Knowledge of basic accounting and financial principles and functions
• Ability to analyze data and use basic reasoning skills
• Answers, screens, and routes incoming calls and messages. Responds to routine questions
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information
• Greets, screens, and directs visitors to appropriate staff member
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions)
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes)
• Orders office supplies and maintains office equipment
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head)
• Under direct supervision, provides general administrative support to a department or group of professionals
• Up to one year administrative experience
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills

DRM Admin Assistant Manager Resume Examples & Samples

• Commission tasks
• . Over 2 year working experience in Sales or Sales support dept. in finance company is preferred
• Excellent communication & negotiation skills both in English and Korean
• Creativeness / Proactive attitude / Self-organized and motivated
• Understanding of IT system flow & configuration
• Financial product and leasing knowledge
• Provide general administrative and secretarial support to the managers and the team
• Co-ordination of business travel (flights, hotels, cars and visas)
• Arrange meetings/conference calls across different time zones
• On-boarding and Off-boarding of staff (laptops, systems/office access, as required, etc)
• Expense processing and reconciliation (via Oracle platform)
• Preparation of meeting documents using Word, Excel and PowerPoint
• Preparation of monthly expense reports
• Ordering office supplies via ePurchase
• Manage Absence Tracking Database
• Request systems access as required via EURC
• Provide back-up support for other regional administrative assistants, when necessary
• Co-ordination of department meetings, training and visitor schedules
• Support in the preparation of regular and ad-hoc management reports and presentations
• Production of standardized operationall reports
• Minimum 5 years experience in secretarial/administrative role
• Good interpersonal and English communication skills (oral & written)
• Strong team player, independent and mature
• Strong computer skills (proficient knowledge of MS Word, Excel and PowerPoint and Outlook)
• Ability to prioritize workload, multi-task, work well under pressure and be pro-active
• Committed in approach, flexible attitude towards working hours
• Excellent knowledge of the Microsoft Office package (Word, PowerPoint & Excel) is essential; good knowledge of the internet and email software
• Knowledge of key secretarial processes and procedures
• Some knowledge of an investment environment advantageous
• Strong experience in an administrative role
• Communication, written and verbal
• Act 34 Criminal Clearance with Renewal
• Act 73 FBI Clearance
• Comprehensive Crisis Management
• Provides confidential secretarial services to Director, which by nature of the position involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment
• Plans and organizes work and develops procedures to meet requirements. Screen visitors, makes appointments, receives telephone calls, mail and faxes
• Composes, signs, and releases routine but somewhat complex correspondence
• Compiles special reports, conducts special projects, and performs administrative duties as required
• Communicates with executive, administrative, and line management personnel to gather or convey relevant information
• Organizes and maintains confidential files and records, such as Human Resources information, security accounts, and other matters
• Performs a wide range of services for the executives, including such items as making bank deposits and reservations for travel recommendations, and maintaining executive's outside appointment calendar

Senior Management Admin Assistant Resume Examples & Samples

• To co-ordinate activities and provide high quality communications assistance to the senior management team as well as providing office support in accordance with relevant policies, procedures and quality standards
• Proactively managing the diary of the International Treasurer, ensuring accuracy of details and collating all relevant paperwork in a timely manner, arranging internal and external meetings
• Production of high quality presentations using the latest branding/layouts
• Managing incoming telephone calls, taking comprehensive telephone messages and highlighting urgent matters
• Managing incoming mail in a timely manner, prioritising and highlighting urgent matters
• Managing travel arrangements and producing written Itineraries for the International Treasurer and International treasury team with quick execution of the corresponding expense claims
• Maintenance of the International Treasury team holiday schedule
• Control legal document processes for various signatories
• Effective management of stationery supplies
• Maintaining comprehensive and effective filing system
• Comply with all corporate policies and procedures within the department
• Comply with health and safety policies and procedures operating within the business
• Support for events organised by the team (invitation management, name badge production etc.)

Fsqr Admin Assistant Resume Examples & Samples

• 00% Data and Documentation Control: Data Entry (Facility and Supplier deviations and claims, hold product management, etc.) / Customer data entry / Micro data entry / Other
• 00% Document management (requesting supplier information/ gathering of presumptive paperwork, retrieving records for regulators and auditors, filing (RIM), etc.)
• 00% Management of FSQR equipment and supplies
• 00% Generation of reports, as required
• 00% Projects as required
• Fluent in Microsoft Word, Excel, Outlook, and computer systems and ability to learn new systems
• Able to complete computer work for extended periods of time
• Must be proficient with typing (40 words per minute)
• Ability to effectively communicate both verbally and written
• Maintain up to date hard copy of donor files and chronological correspondence files
• Assist in processing of payroll batches
• Acknowledgement of Tribute gifts within 48 hours
• Checks obituaries daily to update database records
• Checks BBNC Spark for online event registration and online giving daily
• Assist and generate analytical donor reports, queries and donor lists as necessary
• Generate mailing lists and labels as necessary
• Assist and prepare reports as requested
• Work on special data entry projects as needed. (e.g. – updating of lists such as the Medical Staff, Trustee Board lists into the database with accurate coding to identify and work with appropriate staff to ensure accuracy) mailings, events, meetings, etc. correspondence
• Perform related duties as assigned
• Provide back up for other Foundation staff when needed with telephone and correspondence
• Provide assistance when needed for Foundation special events and projects
• Three plus years data entry experience
• Experienced working with personal computers, database software (Blackbaud Raiser’s Edge), and MSOffice (Word, Excel and Outlook)
• Ability to multi-task, plan, organize and perform duties with minimal supervision with a high degree of accuracy and attention to detail
• Applicant must be able to prepare correspondence, letters, reports, and assume responsibility for the accuracy and completeness of all materials
• Must be able to work flexible hours at peak times
• Must be willing to learn a variety of computer software applications, including specific donor databases, and spreadsheets

Filing / Admin Assistant Resume Examples & Samples

• Organise, sort, prepare, file
• Create and extend files for study maintenance and/or transfer/archival
• Liaise with the study teams and Records Coordinator to resolve any outstanding queries identified during the filing process
• Complete quality control audits
• Maintain file room cleanliness and perform other job specific tasks as needed
• Excellent organization skills and strong attention to detail
• Ability to work independently and as a key member of the Records Management team
• Flexibility to reprioritize workload to meet changing project timelines
• Excellent computer skills and proficient in all applicable computer systems
• Excellent English and grammar skills, second language a plus
• Provides coordination of management functions and assistance in special projects
• Five years office experience
• Typing proficiency of 55 wpm with accuracy preferred
• Minimum five years experience coordinating and assisting with management functions and special projects. Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
• Demonstrates exceptional clerical, communication and organizational skills. Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
• Must be able to work in a stressful environment and take appropriate action
• Reviewing computer reports related to billing and receipts for accuracy and preparing various reports for the various child care centers
• Inputting data for extra charges and credits for billing
• Reconciling payments from 3rd party payers
• Maintaining a clean work environment
• Agency billing if applicable
• 1-3 years business experience involving the preparation and maintenance of bookkeeping or financial records
• Strong knowledge of Bookkeeping and accounting clerical procedures as related to accounts receivable, accounts payable, billing and other standard accounting functions
• Must HS diploma
• Authoring Corporate Policy
• Excellent Grammar/Composition
• Multitasking
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters
• Faxes discharge summaries to pediatricians and follow-up specialists as needed
• Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed
• May be responsible for maintenance and submission of Vermont Oxford Data as needed
• Handling large volumes of correspondence relating to benefit applications and ensuring documents are scanned and indexed using the application system
• Maintain and update information held on a data base or manually
• Support line management on any additional admin when required
• Assist in other support roles within the benefits section such as managing mailbox enquiries or collating reports
• Covering the reception area and dealing with customer queries
• Their Process Leader will be looking for signs that the incumbent can not only achieve this track record, but that the individual shows signs of challenging existing processes in an appropriate manner
• The role holder will usually be part of a team performing similar tasks for the same client
• Performance parameters will be established indicating target performance, influenced by the complexities of the tasks/needs of the client, within which the role holder would be expected to perform. For a newcomer, the targets will be lower than for more established role holders, for whom a series of performance levels will have been determined; performance standards that are continually below a specified level will be the subject of remedial actions
• Ability to use document storage systems (scanning/indexing)
• Able to work in a team or other structured environment
• Articulate and able to maintain good relationships with colleagues and clients
• Ability to navigate around and understand use of relevant systems e.g. Oracle/SAP
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends
• May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). - Maintains various accounting and budgetary records (i.e., completes expense reports). - May make travel arrangements
• Plans conferences for department and department head
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency
• Five years experience in an increasingly responsible administrative support role required
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to use discretion and independent judgment

Temp Admin Assistant Resume Examples & Samples

• Support the daily newsrooms' operations
• Organise news schedules
• Handle phone calls from the public
• Input stories
• Perform day-to-day administrative duties
• Correspondence in English ( and German )
• Travel arrangements and expense reports
• Organizes meetings and special events
• Prepares reports and presentations
• General office administration and support of the organization
• Issues purchase orders
• Follows up on schedule
• Data management in SAP
• Support where necessary on facility management special tasks assigned by the supervisor
• Grade 12 certificate
• At least 3 years administration experience
• Must have valid authorization to work full-time without any restriction in the role’s location
• Organizational talent

Outbound Admin Assistant Resume Examples & Samples

• Working knowledge of MS Office
• Excellent typing and ten key skills, with the ability to type at least 35 wpm with accuracy in a setting with many interruptions
• Ability to maintain confidentiality of company business techniques, files, and other documents
• Ability to work under strenuous deadlines
• Ability to demonstrate sound business judgment and the ability to work successfully with all levels of professionals, backgrounds, and perspectives
• Required to sit for extended periods of time
• Infrequent light physical effort required
• Professional in dress, speech and manners, with a customer service oriented phone demeanor
• Possession of equivalent and relevant combinations of experience, education, and training may be substituted at management discretion
• Inform, update, and provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner
• Attend and participate in all relevant meetings
• Present ideas, expectations and information in a concise, organized manner
• Use problem solving methodology for decision making and follow up
• Demonstrate good information gathering and information monitoring skills
• Maintain positive working relations with internal customers and department managers
• Manage time effectively and conduct activities in an organized manner
• Demonstrate High degree of discretion dealing with confidential information
• Excellent prioritizing & follow-up skills and attention to detail
• Order and maintain office supplies and sundries, such as business cards, letterheads, etc
• Perform other reasonable duties as assigned by manager
• High school diploma/ exams
• Ideally minimum 3 years of admin/secretarial experience
• Excellent Microsoft Office software skills (Word, Access, Excel, PowerPoint)

Admin Assistant Internship Resume Examples & Samples

• Provide support with admin activities on time
• Coordinate and develop communications (newsletters, invitations) across the local BU
• To open requisitions on the system
• To coordinate spaces distribution, help with activities for the BU and operational LT reports
• Four-year university students who are working in a non-technical degree specialization
• Good English skills 90%
• Intermediate Excel skills
• Very organized
• BA or equivalent + 3 yrs related experience, or MA + 1 yr related experience
• Must have an active Secret Clearance
• Applies principles of accounting to analyze financial information and prepare financial reports
• Maintains or oversees the control of accounts and records in such areas as disbursements, expenses, tax payments, and income. Compiles and analyzes financial information to record transactions, prepare reports, and review and verify accuracy
• Prepares balance sheet and profit and loss statements, consolidated financial statements, and other accounting schedules and reports. May design, modify, install, and/or maintain accounting systems to ensure an adequate recognition of financial transactions
• Responsible for the adherence to and communication of accounting and auditing policies and procedures

Admin Assistant, Sichuan Resume Examples & Samples

• Manages access to the executive, maintains and modifies executive schedule
• Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures
• Above 2 years administration experience
• University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts
• Bachelor's degree in Biology plus previous wet lab experience
• Capability of learning advanced administration skills such as database entry, form completion, outreach to customers, etc
• Experience with Microsoft Office and Filemaker

Related Job Titles

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50+ Administrative Resume Examples - Here's What Works In 2024

We've provided word and pdf templates for every kind of administrative role, whether that's a customer service job or an administrative assistant role. use them as inspiration as you write your resume..

Choose a category to browse Administrative resumes

We've put together a number of free Administrative resume templates that you can use. Choose a category depending on your field, or just scroll down to see all templates.

Customer Service Resumes

Applying for a customer service role? Your resume is an essential part of your application. Below, we’ve compiled five resume templates with the most important qualities that hiring managers are looking for in 2023. (Google Docs and PDFs attached).

Customer Service Manager

Customer Service Supervisor

Entry Level Customer Service Representative

Director of Customer Service

Retail Customer Service Rep

Call Center Customer Service Rep

Customer Service Specialist

Customer Service Agent

Customer Service Cashier

Customer Service Associate

Customer Service Sales Associate

Healthcare Customer Service Rep

Remote Customer Service Rep

Call Center Manager

Call Center Representative

Call Center Supervisor

Call Center Agent

Call Center CSR

Virtual Assistant Resumes

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. Virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. This guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in.

Entry-Level Virtual Assistant

Freelance Virtual Assistant

Virtual Administrative Assistant

Sales and Marketing Virtual Assistant

Administrative Assistant Resumes

Your resume is key to landing an interview in today’s competitive job market. In order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. Here are five templates that will get you started on your resume for an administrative assistant position in 2023.

Senior Administrative Assistant

Executive Administrative Assistant

Entry Level Administrative Assistant

Sales Administrative Assistant

Legal Administrative Assistant

Office Administrative Assistant

Medical Administrative Assistant

Experienced Administrative Assistant

Executive Assistant Resumes

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. When writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. Below we’ve compiled five resume templates with the most important qualities to have in 2023. (Google Docs and PDFs attached).

C-Level Executive Assistant

Executive Assistant to CEO

Senior Executive Assistant

Entry-Level Executive Assistant

Experienced Executive Assistant

Office Manager Resumes

Office managers keep businesses running through their prowess with organization, communication, and attention to detail, making them a vital part of operations everywhere. To help you craft an eye-catching resume that will stand out to hiring managers recruiting for an office manager position, this guide will review four types of office manager resume templates. At the bottom, we’ll look at key skills and action verbs to incorporate in your resume.

Dental Office Manager

Medical Office Manager

Front Office Manager

Office Administrator

Business Office Manager

Assistant Office Manager

Construction Office Manager

Research Assistant Resumes

Becoming a research assistant is an ideal path for those who love to learn new things and challenge themselves intellectually. With a growing demand for capable research assistants, there’s never been a better time to apply. This guide contains everything you need to land the right position, including essential skills and sample resume templates for you to use.

Clinical Research Assistant

Laboratory Research Assistant

Graduate Research Assistant

Undergraduate Research Assistant

Entry Level Research Assistant

Psychology Research Assistant

Customer Success Resumes

New trends, business realities, and consumer expectations have compelled businesses to prioritize customers' needs. Companies know that for consumers to maintain their lifetime value, they must first be successful with their products. But, how do you know what customers need? Is there a playbook for success? In most cases, companies rely on the Customer Success team to solve long-term needs by understanding their customer base. Below is an overview of what you need to know about Customer Success roles.

Customer Success Manager

Customer Success Operations Manager

Implementation/Onboarding Manager

Back Office Resumes

A good percentage of operations in an organization are not client-facing. People who work in these roles are known as back-office staff. The primary responsibility of back-office is to support front office personnel in their work. Every organization has a back-office, so if you're looking for a job, here is how to write your back-office resume, complete with tips and recruiter-approved resume templates for back-office jobs.

Back Office Manager

Inventory Manager Resumes

Inventory management is essentially the process of ordering a company’s stock. These could be raw materials (components) and/or finished goods (products). The point of inventory management is to ensure the organization understands its inventory flows. So if you’re aiming for a career in inventory management, you’ve got to start by writing a functional inventory management resume. Here’s how to do it.

Inventory Clerk

Inventory Lead

Inventory Specialist

Inventory Control Analyst

Desktop Support Resumes

Computers went mainstream in the 80s and have become vital components of operational efficiency. In this digital era, organizations rely on computers to run virtually all functions. So as the digital space keeps growing in size and complexity, it’s logical that the demand for skilled desktop support staff will also increase. However, the journey to getting into these roles starts by writing a powerful desktop support job resume outlining your skills and expertise. Here is how to do it.

Desktop Support Analyst

Desktop Support Specialist

Desktop Support Engineer

Loan Processor Resumes

Loans are an important financial tool that most adults will use in their lifetimes. Loan processors are a vital part of the loan approval process. This guide will identify 4 loan processor positions, provide resume templates for each, and give tips on upgrading your resume and getting that dream loan processor job.

Mortgage Loan Processor

Senior Loan Processor

Entry-Level Loan Processor

Warehouse Manager Resumes

Warehouse managers are responsible for upkeeping, dispatching, and receiving packages. They also keep track of products on the warehouse tracking system and create statistic reports frequently. However, the most important role of a warehouse manager is to protect employees by maintaining security measures. If you have experience with warehousing and would like to apply for a manager role, read on. We’ll give you relevant industry tips and show you how you can write the best warehouse manager resume. We’ll also share three warehouse manager resume templates so that you can have some inspiration.

Warehouse Operations Manager

Assistant Warehouse Manager

Fundraising Resumes

If you have a passion for helping others or you have a deep interest in a particular cause, a fundraiser career might be for you. Fundraisers’ main purpose is to collect money for philanthropic causes. Therefore, they are part of the entire process of managing campaigns for a specific cause, group, or event. This is a highly rewarding career that requires a lot of dedication, networking skills, and passion for a particular cause. If you can relate to this and are ready to initiate a career as a fundraiser, let’s get started. This guide will help you create a fundraising resume, by providing you with helpful tips and resume templates.

Fundraising Coordinator

Service Desk Resumes

If you consider yourself tech-savvy and have excellent problem-solving skills, a job at the service desk might suit you. The service desk has the purpose of helping users with incident resolution. They have two options: using the self-service support system to easily find answers to their queries or requesting help from a service desk analyst. This is where you come to help. Service desk analysts work in the IT department and become the bridge between the company and its users. Today, we’ll dive deeper into this career and show you how to create your own service desk resume.

IT Service Desk Analyst

Service Desk Technician

Help Desk Resumes

As a help desk specialist, you keep the company up and running by providing technical support. Your role is to help both end-users and employees troubleshoot their issues with software or hardware. That is why help-desk professions are so important in any organization. Do you want to take your resume to the next level? Check out this guide. We’ll help you create your own help desk resume with three customizable templates and insightful tips. Let’s get started.

Help Desk Technician

IT Help Desk (Entry Level)

Administrative Coordinator Resumes

Administrative coordinators maintain everything up and running in office departments. They organize schedules, coordinate payrolls, receive, and forward communication between departments, and answer phone calls. It is often considered an entry-level job that will give you the experience you need in office management. This is a great opportunity for those who want to enrich their resume and gain relevant work experience in the business field. To become an administrative coordinator, you need a high school diploma and some basic experience with clerical duties. In addition, you need an optimized and industry-relevant resume, and that’s exactly what we’ll help you with. Read on to discover how to develop your own administrative coordinator resume.

Clinical Administrative Coordinator

Office Coordinator

Administration Resumes

Administrators maintain operations up and running in an organization. They manage day-to-day operations and clerical tasks to improve workflow and productivity in the office. Generally, administrators also monitor expenses and keep track of financial records. This is an important role in an organization and requires excellent organizational skills. Learn more about administration roles in our guide. We’ll show you how to develop a high-performing administration resume. In addition, you’ll have access to our four resume templates and tips.

Healthcare Administrator

Director of Administration

Scheduling Resumes

Schedulers play an essential role in an organization. They assist employees and physicians by booking or assigning schedules for patients and staff members. Without schedulers, most office departments and medical facilities would be a mess. That’s why their position is so important. In this guide, we’ll teach you how to create your own scheduling resume based on industry standards. In addition, we’ll provide you with four resume templates that you can customize with your own experience and skills.

Schedule Coordinator

Medical Scheduler

Surgery Scheduler

Gig Economy Resumes

Covid saw a massive and irreversible shift in the job market in the direction of the gig economy. This guide will help you create a resume that will attract the right clients and keep your work schedule full.

Uber Eats Driver

Uber Driver

Delivery Driver

Project Administrator Resumes

Evert project needs a leader, and many others need multiple managers to ensure they have successful outcomes. In this case, the project administrator is the project manager’s right hand. They assist them with administrative tasks to make sure operations run smoothly. Project administrators should ideally have a bachelor’s degree or equivalent experience. This is also a great on-the-job training experience if you want to become a project manager in the future. Today, you can learn how to optimize your project administrator resume with this guide.

Construction Project Administrator

Facilities Resumes

The facilities of today need to satisfy the needs of the new way of working post-covid. More companies are using coworking spaces, while others have hybrid systems of work, and even the way companies entertain or host events has changed. Facilities professionals are in charge of making sure that facilities meet the requirements of the modern workforce and run efficiently. This resume guide was created to help these professionals build effective and desirable resumes that will get them an interview and help secure them a new job.

Director of Facilities

Facilities Technician

Facilities Coordinator

Facilities Engineer

Facilities Manager

Revenue Cycle Resumes

Revenue cycle management consists of handling administrative patient information in the healthcare industry. RCM systems contain essential account information, such as patients’ medical records, ICD-10 codes, service fees, and insurance information. RCM specialists should ideally have an associate degree in a public health-related field or equivalent professional experience. If you consider yourself to be math-savvy with an interest in the medical industry, this occupation might be for you. Read on to explore some resume tips to help you land a job as a revenue cycle specialist.

Revenue Cycle Specialist

Revenue Cycle Director

Revenue Cycle Analyst

Action Verbs For Administrative Resumes

• Communicated
• Interviewed
• Transformed

How to use these action verbs?

When writing your resume, you should always be using strong action verbs to describe your accomplishments at your previous companies, internships or classes. For administrative roles, use action verbs which highlight your experience with administrative tasks. For example, "Implemented" or "Created" are good action verbs to show initiative and ownership, while "Collaborated" could be a good verb to highlight your teamwork experience.

Administrative Resume Guide

• Customer Service Resume Templates
• Virtual Assistant Resume Templates
• Administrative Assistant Resume Templates
• Executive Assistant Resume Templates
• Office Manager Resume Templates
• Research Assistant Resume Templates
• Customer Success Resume Templates
• Back Office Resume Templates
• Inventory Manager Resume Templates
• Desktop Support Resume Templates
• Loan Processor Resume Templates
• Warehouse Manager Resume Templates
• Fundraising Resume Templates
• Service Desk Resume Templates
• Help Desk Resume Templates
• Administrative Coordinator Resume Templates
• Administration Resume Templates
• Scheduling Resume Templates
• Gig Economy Resume Templates
• Project Administrator Resume Templates
• Facilities Resume Templates
• Revenue Cycle Resume Templates
• Administrative Action Verbs
• All Resume Examples

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12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

Generate Your Resume Summary with AI

Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.

• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.

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Administrative Assistant - Development - Remote

• Rochester, MN
• Development/Philanthropy

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Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

This position will accept applications until 5/3/2024.  This deadline may be extended if the necessary candidate pool is not met by this date.

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years. None required.

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Administrative Assistant III

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Qualifications

• Two or more years of experience providing administrative support at the senior management level within a financial institution
• Significant time management, multi-tasking, and prioritization skills
• Advanced skills in Outlook and other MS Office programs (Excel,  Word, PowerPoint, OneNote, Visio)
• Deep knowledge of software applications including Concur, Visio, Tableau etc.
• Highly organized with strong attention to detail
• Ability to work effectively under pressure and time constraints
• Strong written and verbal communication skills, with a demonstrated ability to interface with Senior Executives

Desired Qualifications

• Prior experience in Financial Services
• Bachelors/Undergraduate degree preferred
• Knowledge of the Global Commercial Banking and Business Banking plus. 
• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Written Communications

Hours Per Week:

Weekly Schedule:

Referral Bonus Amount:

Hours Per Week: 

Learn more about this role

JR-24016284

Manages People: No

Travel: Yes, 5% of the time

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Current Openings

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ADMINISTRATIVE ASSISTANT

• REMOTE OPTIONS
• DEPT OF ECONOMIC SECURITY
• Closing at: May 3 2024 at 23:55 MST

DEPARTMENT OF ECONOMIC SECURITY

Your partner for a stronger arizona. des works with families, community organizations, advocates and state and federal partners to realize our collective vision: a thriving arizona. des serves more than 3 million arizonans. our mission is to strengthen individuals, families, and communities for a better quality of life., division of developmental disabilities (ddd) 1789 west jefferson street, phoenix, arizona, 85007, salary: $38,500.00 - $40,500.00, closing date: may 3, 2024.

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov ; or click on the link here to view ‘Our DES’ video. Come join the DES Team! DES, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to: • Responsible for the packaging and distribution of communications via email, fax, phone or web; responsible for data entry, tracking and trending data, and reporting on metrics; and exercises proficiency in Microsoft Office Suites and Google software systems. • Responsible for regular review, assignment, and tracking of correspondence in the centralized DDD Compliance Monitoring and DDD Operational Review Mailboxes. Takes accurate minutes of meetings and coordinate office procedures as required. • Develops and maintains project plans in collaboration with the Monitoring & Oversight Unit team members and submits project plans to the Unit Manager. • Initiates office supply ordering, maintenance, distribution, and storage.

Knowledge in: • Health Insurance or Medicaid • Principles and practices of administration and time management • Appropriate use of grammar, punctuation, and formatting various documents • Methods for tracking complex work with critical time lines • Basic program rules, regulations, and operations procedures Skills In: • Excellent phone skills • Using computer software/programs, e.g., (Microsoft Office Products) • Oral and written communication • Planning, organization, and time management Ability to: • Contribute to team effort by accomplishing related results as needed • Use independent judgment and work independently • Think through problem situations and manage difficult phone calls • Take and produce meeting minutes • Learn and apply the office procedures related to the Division

The ideal candidate for this position will have: • Three years responsible administrative experience; OR Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). • Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency’s ability to reasonably accommodate any restrictions. • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include: • Affordable medical, dental, life, and short-term disability insurance plans • Participation in the Arizona State Retirement System (ASRS) and long-term disability plans • 10 paid holidays per year • Vacation time accrued at 4.00 hours bi-weekly for the first 3 years • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). • Sick time accrued at 3.70 hours bi-weekly • Deferred compensation plan • Wellness plans • Tuition Reimbursement • Stipend Opportunities • Infant at Work Program • Rideshare and Public Transit Subsidy • Career Advancement & Employee Development Opportunities • Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program  here . For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments. On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact Paul Sharp at (602) 342-5883 or [email protected]. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Paul Sharp at (602) 342-5883 or [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation.

ARIZONA MANAGEMENT SYSTEM (AMS)

All Arizona state employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress.  Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results.   State employees are highly engaged, collaborative and embrace a culture of public service.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements

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Marketing Admin Assistant, Disney Cruise Line

Job summary:.

Wherever you are in the amazing world of Disney, you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of Disney, defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration result in an inclusive employee experience characterised by continuous learning, development and achievement.

Since launching in 1998, Disney Cruise Linen (DCL) has established itself as a leader in the cruise industry, providing a setting where families can reconnect, adults can recharge and children can experience all Disney has to offer. Today, the award-winning Disney Cruise Line continues to expand its blueprint for family cruising with a fleet of five ships — the Disney Magic, Disney Wonder, Disney Dream, Disney Fantasy and Disney Wish — and three more ships planned. One of these ships will exclusively homeport in Singapore for at least five years beginning in 2025, marking the cruise line’s debut in Southeast Asia.

Our businesses are genuinely diverse and dynamic. The range of work is impressive and challenging. Add to that the tremendous geographical coverage of this region and you have a role which is truly varied. In view of Southeast Asia’s growth, we are now looking for a Marketing Admin Assistant to support the Director of Marketing and his team for Disney Cruise Line.

This role will be responsible for scheduling time sensitive meetings, coordinating schedules across various time zones, booking travels, receiving guests and providing other administrative support to the Director of Marketing and his team. Candidates must work well in a large team, skilled in stakeholder management and possess the ability to work in a collaborative environment. We are looking for a candidate who is proactive, has a positive attitude, possesses good interpersonal skills and works well under pressure in a fast-paced environment.

Responsibilities:

• Provide full administrative support to the leader
• Manage the day-to-day calendar, including organizing meetings and managing  schedules with internal / external stakeholders
• Coordinate team calendars including team meetings and events
• Coordinate and act as the point of contact for local and overseas meetings and conference arrangements
• Receive guests/overseas visitors
• Handle daily correspondences and relay messages in a timely manner
• Assist in project coordination within DCL.
• Prepare and support presentation decks and reports for meetings
• Attend, take minutes and follow up on action items of meetings
• Liaise and follow up with their direct reports and internal/external stakeholders to ensure deadlines are met
• Make travel arrangements which include booking of flights, hotel reservations, visa application etc.
• Prepare and submit Travel & Entertainment (T&E) claims using Concur.
• Provide administrative support to the Marketing team in finance processes such as vendor creation, submission of purchase orders and invoices.
• Other office duties and personal matters as and when assigned by the leaders

Requirements:

• Diploma and/or Degree with minimum of 5+ years of experience in a similar role within a large team in any organization
• Fluent in written and spoken English
• Experience in using IT tools such as SAP. Coupa, Workday and Concur is a plus
• Proficient at juggling complex schedule across various time zones and maintaining confidentiality of discussions
• Meticulous with good organizational and planning skills
• Good interpersonal skills, etiquette and positive working attitude
• Proficient in Microsoft Office (Word, Excel, PowerPoint), SAP, Coupa, SAP, Workday and Concur
• Team player who is professional, highly motivated and energetic
• Detail-oriented, pro-active and a self-starter
• Ability to work well in a large team and in a fast paced environment

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About Disney Cruise Line:

A leader in the cruise industry, Disney Cruise Line provides a setting where families can reconnect, adults can recharge and children can experience all the magic that Disney has to offer. Guests can sail out of ports around the world on exciting itineraries to the Caribbean, Bahamas, Alaska and Europe, among others. Aboard the fleet of five ships – the Disney Magic, Disney Wonder, Disney Dream, Disney Fantasy and Disney Wish – and Disney’s private island paradise in the Bahamas - Castaway Cay, crew members provide guests with unparalleled service, enchanting storytelling and immersive family entertainment that only Disney can deliver.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Southeast Asia) , which is part of a business we call Disney Cruise Line .

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