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Sample Cover letter and how to write a job application cover letters

Last updated on: January 12, 2021 by Doris Makori 17 Comments

Sample cover letter and writing guide: Whether you are out searching for a job or is about to graduate, a cover letter is an important document in job seeking. Therefore, there is need for you to know how to write the best cover letter for that dream job to gain higher chances of being invited for interviews. Here is how to write a simple and good job application cover letter:

NOTE for Census: You can download a well written letter meant specifically for census enumerator job application from this page: census en umerators cover letter ( link removed ).

Guide on how to write a cover letter

• Start your cover letter by clearly indicating your name and address. In the current times phone numbers and email addresses are more valuable than postal addresses. Remember to indicate the date right after your details.
• On the left side of your cover letter indicate the name of the receiver of your cover letter. In most cases it is the Human resources department but then sometimes companies offer different addresses, pay attention.
• Provide the proper salutation and since most of the time you might not know who will be reading your letter use the common “Dear Sir/Madam” phrase.
• The subject line of your letter should clearly indicate the position applied for, if the company provided a unique job code in their advertisement, be sure to use it.
• In your first paragraph illustrate the reason for writing and why you feel you are the correct match.
• The second paragraph of your cover letter should be based on convincing the reader as to why they should hire you by giving a more detailed description of your job matching skills.
• Conclude your cover letter by indicating your availability on short notice for an interview. Remember to thank the receiver for their time.
• Wrap up your cover letter with your full names and a signature.

Sample Cover letter Templates

Elvis M. Nyakang’I,

P.O Box 45722-00100,

17th Jan 2018,

Kyote Internet Group Limited

Dear Sir/Madam,

REF : Application For Social Media Executive

I am writing to apply for the position of Social Media Executive, which was advertised in indeed.com .

The opportunity presented is very suit for me, and I believe that my strong technical experience, passion for the work, team player skills and education will make me a very competitive candidate for the position.

I graduated from Moi University with a Bachelor of Arts degree in Linguistic Media and Communication.

I have worked as a content editor, Video Editor, Social Media Manager and Photographer for National Geographic (NatGeo), KTN and EDU TV which has helped me gain a deep understanding of  content development, web analytics and web rankings techniques (alexa, Google analytics, Webmaster, SEO, Social Media) among others.

I have also trained as a Photographer and received a certificate of exemplary performance from National Geographical a world leader in geography, cartography and exploration .

Other key strengths that I possess have been listed in my CV.

I am available for interview at any time. I can be contacted most easily on mobile phone number +25472000000341. I will be happy if my application is considered fairly.

I look forward to hearing from you.

Yours sincerely

Elvis Nyakang’i

Do not miss all our latest updates on how to write acceptable formal cover letters and examples

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Reader Interactions

February 8, 2023 at 11:46 am

thanks a lot this is very useful.

July 6, 2022 at 12:45 pm

Woooow! I have learned a lot. Thankyou

January 16, 2020 at 4:07 pm

Many thanks for the unparalleled assistance

November 12, 2019 at 9:02 am

Thanks for the good assistance of posting these

July 6, 2019 at 11:20 pm

Thanks for this useful information

June 24, 2019 at 12:26 am

June 22, 2019 at 1:13 pm

Thanks very much for this .

June 18, 2019 at 6:35 am

It is insightful

June 17, 2019 at 6:50 pm

this good work ELVIS..continue sharing more

June 16, 2019 at 8:36 pm

thank you for this

June 16, 2019 at 1:01 pm

Very helpful thank you

June 17, 2019 at 11:04 pm

Thanks very much to the one who made this cover letter for being so generous it is very helpful

June 13, 2019 at 9:56 pm

Thanks for the guideline and procedure for the cover letter that i love to use most of my applications

June 13, 2019 at 9:12 pm

I really appreciate for that helpful information

June 12, 2019 at 1:20 pm

This has really helped me.

This has really helped me.I appreciate

May 20, 2019 at 6:14 am

Thanks a lot. I’ve been greatly assisted by this

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How to Write a Cover Letter: 10+ Examples, Tips & Templates to Use

After looking through job offer after neverending job offer, you’ve finally found your dream position.

They offer amazing compensation and benefits. You’ll be surrounded by great coworkers. Perhaps they even have free snacks and great coffee in the breakroom.

Before you can show them how well-suited you are at the interview, you need to write a cover letter that convinces them to give you a shot.

It’s not as hard as you think.

Table of Contents

How to Write a Cover Letter:

• Format the Cover Letter Template for Perfection
• Construct a Cover Letter Header With Addresses & Dates
• Open With a Formal Salutation Using Their Name
• Introduce Yourself & the Position to Which You’re Applying
• Explain How They Benefit From Hiring You
• Show Enthusiasm & Inform Them Why They’re the Ideal Workplace for You
• Make Them an Offer They Can’t Refuse
• Sign Off Using a Closing Sentiment & Your Name
• Add a Postscript for One Last Shot at Winning Them Over

After our guide on how to create a cover letter, there are plenty of cover letter tips and advice to make sure you beat out other candidates.

Then, we end the saga by giving you dozens of links to cover letter examples for specific professions. Use these if you want to go more in-depth on how to write a cover letter for a particular career path.

But first, here are…

3 Awesome Cover Letter Examples to Get the Gears Turning

Before we get to our guide on how to write a cover letter for a job, let’s get things started with three great sample cover letters.

One is for an experienced candidate, and another is for an entry-level applicant. The third one is a fill-in-the-blanks cover letter template for you to copy, paste, and use for yourself.

1. Experienced Cover Letter Example (Mid-Level Job)

In this first cover letter sample, we have a seasoned professional applying for a job she’s got experience in.

Annabel is an office assistant in New Jersey. For the unfortunate reason that her last office was shut down, she’s applying for a similar position at a new company.

Let’s look at how Annabel wins the office manager’s heart over with this cover letter example:

Sample cover letter created with our builder:  See more templates and create your cover letter now .

CREATE YOUR RESUME NOW

What’d you think?

In less than 300 words, Annabel has definitely created an attention-grabbing cover letter. She shows passion, plenty of experience, and accomplishments to all but secure her a desk and a filing cabinet.

2. Entry-Level Cover Letter Example (First-Time Job)

In this next example, we’re now going to see how to write a cover letter for a job with no experience in that field.

Here we have Thomas.

Thomas just graduated with a Bachelor of Science in Software Engineering. He has no professional working experience in IT, but he is positive he would be a great fit nonetheless.

Let’s watch how he pulls this off:

How about that?

Thomas  has  had real-world working experience in the past, but his time employed as a barista was to help him get through college. Though he learned some great skills as a barista, they don’t help him much in getting the job as a software engineer.

However, he makes up for his lack of paid IT experience by showing he has the skills, knowledge, and passion for software engineering.

Use this style also when thinking of how to write a cover letter for an internship.

Let’s continue—

3. General Cover Letter Example (Fill-in-the-Blanks Template)

Below is a sample cover letter template you can copy and paste and use for yourself. Simply replace the bold items in brackets with your information, and you’ll have a great, personalized cover letter written in under 15 minutes!

Here is our cover letter sample template:

[Your Full Name]

[Your Professional Title] (Optional)

[Your Address]

[Your Phone Number]

[Your Email Address]

[Your LinkedIn Profile URL]

[Date of Writing]

[Employer’s Full Name]

[Employer’s Professional Title]

[Company Name]

[Company Address]

[Company Address Line 2]

Dear [Employer’s Name]:

I was thrilled to locate the [Job Title] at [New Company Name]. With my [## of Years] years working as a [Previous or Current Job Title], I’ve become quite experienced with [Give Example of Most Relevant Skills or Competencies]. I am sure that I possess the necessary skills, background, and experience to be a perfect candidate for this position.

In the employment ad’s job responsibilities section, it says you require a [Job Title] with expertise in [List Competencies You Have Which Are Mentioned in the Job Advertisement]. As a [Previous or Current Job Title] with [Previous or Current Company], I successfully managed [Give One or Two Responsibilities Relevant to the New Job Title]. On top of that, I had a few wins which I am quite proud of, including:

• [Add an Achievement With Numbers to Prove You’re Talented]
• [Another Accomplishment With Numbers to Drive the Point Home]

Working at [New Company Name] would be an amazing opportunity for me, but not solely because I fit the requirements. Your company also [Mention Something About the Company You Admire, e.g., Values, Projects, Contributions, Ethics, etc.]. Because of that, it would be an honor for me to work for [New Company Name] as the next [Job Title].

Do you have time for a brief chat in the next few days? I’d love to talk about how I can help [New Company Name] achieve its upcoming [Plans , Goals, KPIs, Targets, etc.].

[Digital Signature] (optional)

[Your First & Last Name]

P.S. [Add a Postscript, Optionally, to Remind Them of Your Value, Throw in One More Fact, or to Add a Creative Touch].

Not so bad, right?

This one follows our standard guidelines on what to include in a cover letter. To make sure you don’t neglect any important cover letter sections, see this article:  What to Include in a Cover Letter (15+ Examples of What Goes Where)

Also, show your resume the same love and attention—it’s just as important if you want that interview. Read our guide here:  How to Write a Resume for a Job  

Otherwise, let’s continue—

Here is our step-by-step guide on….

How to Write a Cover Letter

1. format the cover letter before you begin writing.

Most employers prefer to read a resume if a cover letter comes attached.

And guess what?

Those same employers favor a cover letter which is arranged correctly.

Here’s how to format a cover letter effectively:

• Align everything to the left side (block formatting), from beginning to end. Don’t use text justification.
• Single line space all text (or use 1.15 line spacing).
• Use a double space between each cover letter section and paragraph.
• Include a  1-inch margin  on all sides of the cover letter.
• Choose a great cover letter font . Select the font by how legible it is over how pretty it looks.
• When in doubt, a cover letter is a business document, so follow formal letter formatting rules.
• Pick a cover letter template that matches your resume template to give the employer one unified job application package.
• Unless otherwise instructed, send them a cover letter PDF rather than Microsoft Word doc or another format. PDFs look better on more devices than Word cover letters.

Never let your cover letter spill over onto a  second page . One page is plenty. In general, the best cover letters are relevant, concise, and have a word count which doesn’t exceed 300 words.

A cover letter should be relatively simple: why you are interested in the position, why the company should be interested in you, and how you fit the job posting. A resume tells the reader where you’ve been while the cover letter tells them where you hope to go. Be authentic, keep that one thing in mind, and don’t overcomplicate it. Krystal Yates career transition mentor, SPHR, SHRM-SCP

Pro Tip:  If you choose a creative cover letter template with your personal details enlarged and styled to the center or right, don’t worry. Just make sure it matches your resume, and left-align the remainder of your job application letter.

Want more ideas and tips for formatting a cover letter properly? Read our guide:  Cover Letter Format: Templates, Ready-to-Use Layouts, & 20+ Samples

2. Construct a Proper Header Including Your Info and Theirs

The header of a cover letter is quite simple—it’s basically like addressing a postcard. Just your deets, a date, and their info.

Here’s how to write an effective cover letter heading area:

• On any formal letter, such as when writing a good cover letter, the sender’s information goes first. Include your name and address, to follow standard letter formatting rules. Add relevant contact information, such as your phone number, email address, or LinkedIn URL.
• Leave a line break, then add the date of writing.
• Finally, add the recipient’s information, including the name and job title of the person reviewing your application, followed by the company’s name and address.

This is what it looks like in practice:

[Your Job Title] (Optional)

[Hiring Manager’s Full Name]

[Hiring Manager’s Title]

Like I said, piece of cake, right?

Pro Tip:  Don’t worry about adding other contact details of the hiring manager or company; their name and address will do.

Want to go into more detail on your cover letter heading? We’ve got a detailed writeup right this way:  Cover Letter Heading: Templates, Rules, and 4+ Sample Headers

3. Open Using a Simple Salutation as a Greeting

Dear Jennifer:

The cover letter salutation sounds even easier than the heading, doesn’t it?

Not so fast.

There are a lot of nuances to be considered here.

Who to address a cover letter to?

• Find the name of the hiring manager or recruiter, because  science says  people are more receptive to the sound of their own names.
• Locate their names by searching LinkedIn, checking the job ad, or looking at the company’s about page online.
• If those fail, give them a call!

First name or last?

If applying to a more traditional role, such as at a law firm or at a university, go with their title (e.g., Mr., Ms., Mrs., Dr.) and their last name to be on the safe side. Otherwise, using their first name is a great way to grab the reader’s attention.

How to address a cover letter with no name?

If you tried everything and can’t find the hiring manager’s name, go with “Dear hiring manager.” Replace “hiring manager” with a job title (e.g., “IT director,” “HR manager”) if you at least have that information.

If you aren’t happy with these options, go ahead and skip the salutation, jumping straight to the first paragraph. That’s much better than the universally despised “Dear sir or madam.”

Comma, semicolon, or colon?

Finally,  use a colon  (:) rather than a comma after your cover letter greeting. Save the commas for less-formal letters to your grandparents.

Pro Tip:  How to address a cover letter to two or more people? Separate each name as you would any comma-separated list (e.g., “Dear Jessica, John, and Jill:”). However, go in descending order by job title, listing the person who is highest in company rank first.

Got further questions on addressing a cover letter correctly? Have a look at our cover letter guidelines here:  How to Address a Cover Letter: Sample & Guide [20+ Examples]

4. Start by Introducing Yourself and Stating the Position You’re Applying For

The opening of a cover letter sets the tone for what follows.

Bore them at your own peril.

Intrigue them, and they’ll be dying to read more.

How to write a cover letter opening paragraph that’ll keep you in the running?

Here’s how to make a cover letter intro:

• It must introduce you to them as a candidate.
• It needs to officially identify the position to which you’re applying.
• It should give a quick overview of your professional background, skills, and experience.
• It has to be relevant to the company and the particular position.

Let’s look at a sample customer service representative cover letter introduction:

I just happened across the opening for the customer service representative position at Swerve Media Group, and I’m excited at the chance to apply for the position. As a CSR for The Bright Agency for over two years, I’ve become well-versed in resolving conflict, assisting clients, and promoting upsells. I’m certain I have the patience, attentiveness, and personable nature needed to be a stellar customer service rep at Swerve.

As you can see, writing a cover letter is not rocket science.

This cover letter beginning is basic but it  will  deliver—it ticks all the boxes I mentioned above.

Pro Tip:  Cut any unnecessary or irrelevant sentences from your cover letter, whether it’s in your intro or later on. A cover letter should be brief and to the point. Save the hiring manager time while saving yourself time, and save some space while you’re at it.

Need more ideas for how to write a good cover letter introduction paragraph? There are a few effective hacks and strategies. You can get a bit creative, use enthusiasm, or name drop someone who referred you to this job. Check out our complete “beginners” tutorial here:  How to Start a Cover Letter: 25+ Introduction Examples & Ways to Open

5. Explain How the Company Benefits by Adding You to the Team

You’re applying for a job, and the hiring manager’s job is to assess how well you’d fit.

In the second paragraph, it’s time to show them you’re the best candidate they could possibly consider.

Refer to the job description.

The employment offer’s job requirements section tells you exactly the applicant they’re looking for.

Let them know their search is over.

Here’s a sample cover letter second paragraph continuing with our CSR job:

According to the job description I found on Indeed, you’re searching for a customer service representative with knowledge of the Salesforce customer relationship management software and who is able to resolve disputes and inquiries professionally. As a customer service representative at The Bright Agency, I used Salesforce on a daily basis, going even further to help train new colleagues on the CRM software. Furthermore, I had the highest client satisfaction rating (97.9%) based on closed cases. I am confident I could bring the same level of attentiveness and initiative to Swerve Media Group as the new CSR.

See how effective that is?

In this middle paragraph, we reiterate a few of the key qualifications they’re looking for according to the job ad. Then, we show them how we meet and exceed their expectations.

Let’s check out one more, this time using a slightly different format:

According to the job ad for the marketing position from LinkedIn, you’re searching for a digital marketer with a wide breadth of expertise in managing campaigns, social media marketing, content strategy, and SEO. At my last position at Smart Marketing Ventures, I had quite a few wins I’m proud of, including:

• Increased website traffic on last 10 client websites by an average of 125% through combination of social media strategy and content marketing initiatives.
• Improved year-over-year revenue for 5 online retailers by 30% on average, accounting for more than $57,000 in increased profit overall.
• Boosted returning readers and customers by 23% through new marketing campaigns.

As you can see, I take my work seriously and care completely about the results I deliver on behalf of my company. Were you to hire me at The Jonas Agency, I would bring that same drive and commitment with me each and every day.

That one’s a bit longer, but it’s super impressive.

Use this bullet point style when you have multiple achievements with numbers to allow them to stand out and be readily seen. Great for jobs like sales, IT, or teaching, for example.

Write a cover letter like you would a marketing email. So instead of starting with, ‘I’m writing this letter to show my interest for the marketing job you have advertised,’ start it with something like this – ‘Looking for more leads? In my role at Google, I helped generate over 327 leads this year with an ROI of 217%.’ By giving a benefit of having you in the company with a concrete example of your success, you’ll captivate the reader and increase your likelihood of a response. Matt Dodgson Founder of Market Recruitment

Pro Tip:  Don’t echo your resume. A great cover letter should complement your resume rather than repeat its contents. A great use of a cover letter is also to explain any employment gaps which may be blatantly obvious on your resume.

Are you writing a cover letter in an email? Slightly different rules apply. Make sure you play by these:  Email Cover Letter: Sample, Proper Email Format, 20+ Tips

6. Show You’re Interested in Them Rather Than Any General Company

Don’t simply tell them how you’ll make their lives better.

Explain to them that  they’re  perfect for  you , as well.

Of course the company needs to know that you have the job skills, work experience, and professional background they’re seeking. However, they also want to hire someone who’ll enjoy coming to work for them and who’ll be a great fit on the team.

There are several ways to go about this:

Show love for the company, its products, or its history:

I’ve been a fan of Samsung products from my very first flip phone back when I was a teenager. Admittedly, part of that fond hindsight may be due to the fact that it helped me contact my high school crush on the weekends. However, I have been a Samsung devotee ever since, and I’m currently married to the Note 10 and engaged to that same high school crush (so thanks, Samsung!). I would be incredibly fortunate to be considered for the position at a company I’ve admired for more than a decade.

Display enthusiasm for the work you’ll be involved in:

My grandmother immigrated to New York from Bologna almost 50 years ago, and I used to enjoy helping her prepare dishes from her native Emilia-Romagna region when I was a little boy. The love of Italian food, particularly the flavors of this area, hasn’t left me. I’d be thrilled to be considered for the chef position at such a fabulous restaurant, especially one that keeps the tastes and smells of my grandmother’s kitchen alive as authentically as you do.

Demonstrate your willingness and readiness to take on their challenges:

Given the recent investment into your company by Angel Partners—congratulations, by the way!—your company has now allocated a large portion of it to your content marketing efforts. I happen to thrive under pressure and with tight deadlines, and I always make sure the quality of my work is never sacrificed for quantity. If you consider me for the copywriting position, I’m certain I would bring the same balance of high-quality writing and quick turnaround time you’re looking for.

What did you think of these three cover letter examples?

As you can see, there’s no one right way to go about it. Use creativity, bits of humor, even exclamation marks to believably highlight your enthusiasm.

The key thing here is to show them you’re interested in more than the money they’re offering, and you’ll be fine.

7. Make Your Offer by Crafting a Powerful Closing Statement

You’re almost there—

Time to wrap it up with a powerful and compelling cover letter closing paragraph.

How to end a cover letter effectively?

In the last paragraph of a cover letter, invite them to discuss further, request a meeting, and promise them all this greatness you’ve exemplified is just the tip of the iceberg.

Here is a simple cover letter closing example:

Would you have time for a quick phone call or meeting? I’d love to demonstrate how I could bring similar results (the 35% decrease in overhead) to your company.

That’s what you call “ending on a high note!”

Pro Tip:  There are two important things to keep in mind when ending a cover letter. Don’t come off needy (no begging!), and skip that tired phrase “thanks for your time and consideration” or any variation like it.

The cover letter ending paragraph is just a sentence or two, but it can make or break your job application. Don’t let that happen:  How to End a Cover Letter [20+ Examples of Great Closing Paragraphs]

8. Sign Off With a Complimentary Close and Your Name

Signing off on a cover letter is super straightforward and simple.

Here’s what it looks like:

Jessica Paris

Easy peasy.

“Sincerely” is the most standard complimentary close (also known as a  valediction ), but feel free to use other formal or semi-formal options, as well. “Regards,” “Yours Truly,” or “Thank You” work just fine, too.

Avoid anything too informal, such as “Peace,” “Cheers,” or “TTYL.” Just as you start a cover letter formally, end the cover letter formally, also.

Pro Tip:  If you’re handing in a physical copy of your cover letter, leave a few extra spaces between the complimentary closing and your name. Then, add a handwritten signature between for a stylish and professional flourish. If you know how, you can also include your digital signature for some bonus points.

9. Add a Postscript for One More Shot at Calling Their Attention to Your Offer

Thought you were done?

While you  could  end a cover letter here, there’s one nifty little trick that works wonders.

The postscript.

A postscript is meant to be used as a sort of written afterthought. However, you can use the P.S. statement on a cover letter to get one more word in edgewise.

You could use it to reiterate your value statement, like this:

P.S. I was instrumental in raising NPS scores by 30%, and I’d be happy to give you my plan for how I’d implement a similar overhaul at your company, as well.

Or, you could use it to show some early company spirit:

P.S. I know it’s early and I don’t want to be presumptuous. However, I found myself already trying on some black and gold outfits in anticipation!

Or, get them excited about meeting you:

P.S. By the way, I saw on the company’s about page that you enjoy pastries and good coffee. What would you think about meeting at Daily Provisions? They’ve got amazing donuts and the best espresso to wash it all down!

The sky’s the limit!

7+ Cover Letter Tips & How NOT to Write a Cover Letter

Here are cover letter tips and advice to smooth down the edges:

1. Don’t Write a Generic Cover Letter

If there’s only one thing you’ll remember from this guide, it should be this—

Always tailor your cover letter to one specific company and one particular job position.

Hiring managers can tell immediately if you created one generic cover letter and sent it all over the tri-state area. They throw those out.

If you want to save time, consider making a “master” cover letter. Using this, you can just do a few minor modifications prior to sending each cover letter and resume out.

Saves time while still feeling targeted!

If you want to learn how to write an all-purpose cover letter and get a few more master cover letter examples, check out this guide:  General Cover Letter that Isn’t Generic

2. Be Professional in Your Contact Details

When adding an email address, don’t use your old high school handle ( str8ballin69@… ). Use a respected email service such as Gmail, rather than one that makes you look ancient (sorry, AOL). Also, it’s disrespectful to use your current company’s email address as your contact email, so just don’t.

Finally,  fix your LinkedIn URL . Many people keep the one that’s given to them, such as  linkedin.com/in/john-smith-58914z7b . Take 30 seconds, go into your settings, and adjust the URL to just your name or something that represents you professionally.

3. Don’t Make the Cover Letter All About You

The application letter is meant to inform them just how well you match the company’s needs.

However, don’t make it all “I’m looking for such-and-such” or “I have this skill and that ability.”

Rather, say those things while bringing each around to the company’s point of view. If you have communication skills, explain to them how your ability to communicate effectively would benefit them.

4. Show Personality

The resume you wrote probably included fragmented sentences and nothing but fact after monotonous fact.

Let loose a bit on your cover letter to exhibit your human side. Don’t be afraid to tell an (appropriate) joke or let your passion shine through.

The cover letter is where you have the opportunity to showcase your personality a bit. Take a look at the company’s webpage and social media and mimic their style and culture. Always be authentic and yourself, but if you feel that there is a synergy to your personality and the organization’s philosophy or ethos, then the cover letter is where you can begin to illustrate that! Roy Munk President, GHS Recruiting

5. Use Keywords

Many organizations, particularly larger ones, use an ATS (applicant tracking system) to help them sort through and manage all the resumes and cover letters they get each day.

The ATS also has the added role of locating particular  keywords and phrases  the HR manager or recruiter searches for. The ATS then scores each resume and cover letter based on how well they match the job description.

If you’re a poor match, no interview.

So, look through the job description to identify the particular skills and experience they want. Work those keywords into your cover letter and resume for a job application sure to get a callback.

6. Refrain from Buzzwords and Jargon

You might know what it means.

And your potential future supervisor may understand it.

However, industry buzzwords and jargon often get lost in translation somewhere in the middle. Hiring managers often know just the basics about your particular role, since they recruit for multiple positions. Specific lingo from your niche will confuse them or mean nothing, at the very least.

7. Proofread

It sounds obvious, but this doesn’t stop a sizable portion of cover letters and resumes from having typos, dating errors, and other mistakes.

Use a spell checker and grammar checker such as Grammarly to be safe. Then, give it to a friend or family member for another once-over just in case.

It would be a shame to be super qualified but dismissed from the running for such a stupid oversight!

8. Prepare for the Interview!

By now, you know how to write a cover letter for a job application sure to get a reply and an interview offer.

There’s no time to waste—

Read our guide on  how to prepare for an interview , prepare yourself for the  common questions they’ll ask you , and  learn what to bring to your meeting .

There are plenty more cover letter tips and advice to heed and to help ensure you get that job offer or interview. Take a gander at this one:  35+ Successful Cover Letter Tips, Advice & Guidelines

Specific Cover Letter Examples: Guides on Writing Cover Letters for Particular Jobs

This was a general guide on how to make a cover letter for any job.

One of the most important rules is to tailor your cover letter to one particular job. With that in mind, here are cover letter guides for specific trades and occupations:

Accounting & Finance

Accounting Cover Letter

Bank Teller Cover Letter

Business Analyst Cover Letter

Finance Cover Letter

Financial Analyst Cover Letter

Investment Banking Cover Letter

Creative & Cultural Fields

Acting Cover Letter

Graphic Design Cover Letter

Journalism Cover Letter

Education & Learning

Academic Cover Letter

Elementary Teacher Cover Letter

Graduate School Cover Letter

Internship Cover Letter

Librarian Cover Letter

Recent Graduate Cover Letter

Research Assistant Cover Letter

School Counselor Cover Letter

Substitute Teacher Cover Letter

Teacher Cover Letter

Teaching Assistant Cover Letter

Engineering & Scientific

Data Analyst Cover Letter

Engineering Cover Letter

Mechanical Engineering Cover Letter

Food Service & Hospitality

Flight Attendant Cover Letter

Restaurant Manager Cover Letter

Server Cover Letter

Information Technology (IT)

Computer Science Cover Letter

IT Cover Letter

IT Technician Cover Letter

Software Engineer Cover Letter

Web Developer Cover Letter

Legal, Law Enforcement & Emergency Services

Legal Cover Letter

Paralegal Cover Letter

Management & Leadership

Business Cover Letter

Human Resources Cover Letter

HR Generalist Cover Letter

Project Manager Cover Letter

Manager Cover Letter

Medicine, Healthcare & Wellbeing

CNA Cover Letter

Dental Assistant Cover Letter

Esthetician Cover Letter

Medical Assistant Cover Letter

Medical Scribe Cover Letter

Nursing Cover Letter

Pharmacist Cover Letter

Physician Assistant Cover Letter

Physical Therapy Cover Letter

RN Cover Letter

Office & Administrative

Accounts Payable Cover Letter

Administrative Assistant Cover Letter

Data Entry Cover Letter

Executive Assistant Cover Letter

Front Desk Cover Letter

Medical Receptionist Cover Letter

Office Assistant Cover Letter

Office Manager Cover Letter

Personal Assistant Cover Letter

Receptionist Cover Letter

Secretary Cover Letter

Real Estate & Construction

Architecture Cover Letter

Retail & Customer Service

Call Center Cover Letter

Cashier Cover Letter

Customer Service Cover Letter

Retail Cover Letter

Sales & Marketing

Consulting Cover Letter

Marketing Cover Letter

Marketing Manager Cover Letter

Sales Cover Letter

Sales Associate Cover Letter

Sales Representative Cover Letter

Career Change Cover Letter

Entry-Level Cover Letter

Relocation Cover Letter

Is the specific job title you’re looking for not listed above? We are constantly adding more cover letter examples and guides. Learn how to write a good cover letter for a specific industry here:  Cover Letter Examples for Every Profession

Key Takeaway

Writing a cover letter always sounds like a bore and a pain.

Hopefully you now see that it’s not so difficult to write a cover letter that’ll score you an interview after all.

Let’s go over the general rules once again.

Here’s how to write a cover letter:

• Format the cover letter template first.
• Create a cover letter heading in a formal style.
• Use the hiring manager’s name in the cover letter greeting.
• Introduce yourself with a captivating opening statement.
• Identify how the company benefits by taking you on board.
• Show them you’re interested in more than the money.
• End the cover letter with a powerful call to action.
• Sign off professionally with a complimentary close and signature.
• Consider an optional postscript to grab their attention once more.

There you have it! If you’ve got any additional questions on how to write a cover letter for a resume, we’d be happy to answer them below in the comment area. Thanks for reading!

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How to Write a Cover Letter in 2022 (With 6 Cover Letter Examples)

Posted by CV Nation on Dec 11, 2021

The ultimate guide to writing a cover letter to land jobs in 2022, with 6 cover letter examples and everything you need to know to impress recruiters.

When applying for jobs, you will usually be required to submit a cover letter. Recruiters use cover letters to assess your suitability for jobs and learn about your experiences, skills and achievements.

An effective cover letter can help you stand out from the crowd and make a positive impression on recruiters.

In this guide, we’ll show you how to prepare a cover letter for any job that does exactly that. We’ll also show you six great cover letter examples.

What is a Cover Letter?

Cover letters, often referred to as motivation letters, are introductory letters that usually accompany your CV when applying for jobs.

Cover letter are usually one-page in length, expressing why you’re applying for the job and highlighting your skills, experiences and achievements.

How to Structure Your Cover Letter

When writing your cover letter, follow our six-step process to ensure you cover all the key points and sell yourself as effectively as possible.

Take a look at the cover letter examples in this guide to see how we have used this formula to create engaging, effective cover letters.

Here is our six-step cover letter writing process:

1. Introduction

2. overview of knowledge and expertise, 3. unique value proposition (uvp), 4. why you want to work for the company, 5. key skills, 6. polite ending and call to action.

Let’s take a look at these steps in detail:

Start your cover letter with a concise introduction that explains who you are and why you’re applying for the job.

Provide a brief overview of your knowledge, experience and expertise. Use this paragraph to draw attention to what you bring to the table.

Your Unique Value Proposition (UVP) is what makes you unique. Demonstrating your UVP can set you apart from other candidates and convince recruiters you’re the right person for the job.

Identify your UVP by thinking about what makes you unique, then convey this in your cover letter.

Convey why you want to work for the company. This is where you can use your research to show how you are aligned with the company’s values and culture.

Showcase a few of your key skills to show what you can bring to the table.

Bring your cover letter to a close by thanking the reader for their time and including a concise call to action. This will usually be for the recruiter to get in touch with you to discuss your application in more detail.

Cover Letter Example

One of the keys to writing a great cover letter is research. By researching the company you’re applying to work for, you’ll be able to tailor your cover letter and show how you’re aligned with the company’s culture and values.

How do you conduct research into companies?

To conduct research into the company you’re applying to work for, examine the company’s website. You may want to take a look at their ‘About Us’ or ‘Careers’ pages. This will help you learn about their culture and what it’s like to work for them.

Additionally, you could view the company’s social media accounts and the job description to learn more about their culture and values.

Email Cover Letters

If you’re submitting a cover letter in the body of an email, you will need to format it slightly different to cover letters that are attached to emails or submitted as a document.

Email cover letters do not need to include the address of the company you’re applying to work for. You also do not need to include your name at the top of the cover letter, as is demonstrated in some of the cover letter examples in this guide.

Here is an example of an email cover letter:

Email Cover Letter Example

How to Write a Cover Letter with No Experience

If you’ve got no experience in the profession that you’re pursuing a job in, focus on your transferable skills and experiences.

For example, if you’re applying for a customer service job but have no customer service experience, you could focus on your communication skills and your experiences working with customers.

Here is an example cover letter for someone with no experience:

Cover Letter Example - No Experience

How to Professionally Format Your Cover Letter

Line spacing.

Using appropriate line spacing between paragraphs ensures your cover letter is professional in appearance and easy to read.

Letters that don’t use line spacing often appear as one huge block of text. Most recruiters won’t even read these letters, so make sure to utilise your word processor’s line spacing feature.

To add spacing to your cover letter in Microsoft Word, highlight the text, click ‘Layout’, then add 8 pt. spacing in the ‘After’ section.

This will ensure your paragraphs are easily distinguished from each other. It will also optimise your recruiter’s reading experience, which can only be a positive thing!

Margins are the blank spaces at the edges of your cover letter. The size of your margins will depend on the amount of content in your cover letter.

If you have a lot of content to include, your margins should be narrower, which would give you more space. If you have a shorter cover letter, your margins should be wider.

Ideally, you should be aiming for margin sizes of between 1.7 cm (0.66”) and 2.5 cm (0.98”).

3. Fonts & Fonts Sizes

Select a common, easy to read font, such as Calibri, Times New Roman and Arial. Avoid using overly creative fonts. Such fonts will make your cover letter look unprofessional and difficult to read.

For most fonts, including Times New Roman, Calibri and Arial, you should choose a font size of between 10.5 pt. and 12 pt.

Further Cover Letter Tips

Don't exceed one page.

Unless you’ve been specifically asked to submit a longer cover letter, don’t exceed one page in length. Long cover letters make for a poorer reading experience and recruiters may not read your cover letter if it’s too long.

Proofread your cover letter

Ensure to proofread your cover letter to iron out any spelling and grammatical errors. Errors in your cover letter can make you look unprofessional and have a negative impact on your job applications.

Give your document a professional title

When saving your cover letter, make sure to give it a simple, professional title. Examples of professional titles for your cover letter include ‘Cover Letter’ or ‘My Cover Letter’.

Avoid unprofessional titles such as ‘coverletter023432’. When recruiters see such titles on documents, they may instantly see you as unprofessional.

State that your CV is attached/enclosed

If you’re submitting your CV along with your cover letter, state that you’ve enclosed the CV. To do this, include the abbreviation ‘Enc.: CV’ at the bottom of your cover letter, as demonstrated in the cover letter samples in this guide.

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Home » Job Tips » Resume Writing Tips » Cover Letter Formats – The 2023 Guide with Examples

Cover Letter Formats – The 2023 Guide with Examples

Writing an effective cover letter is key when looking for a job. Recent research revealed that 83% of hiring managers said that a great cover letter format affects their decisions, making it very important to get right. Whether you’re experienced or just starting in the job market, having solid writing skills and understanding how best to structure your application can be highly beneficial in landing that dream position.

In this blog, we share some top tips on formatting and crafting the perfect cover letter so don’t miss these golden opportunities. Investing some time into mastering the art of creating compelling yet concise applications could just lead you toward securing your ideal role.

Table of Contents

What is a Cover Letter?

A cover letter is a brief, one-page document that you send along with your resume to provide employers with your introduction. It also offers any pertinent information about you related to the job for which you are applying. The cover letter format for jobs and other applications includes three paragraphs: 

• An opening paragraph introducing why you’re interested in the position. 
• A second body paragraph providing summary details about your professional background relevant to this role.
• Finally, a closing statement outlining what makes you uniquely qualified for the specific opportunity being pursued.

Depending on individual employer practices some will require applicants to submit their materials including both a resume and accompanying cover letter while others might make it optional or not even necessary at all.

Sample Cover Letter Format

Here’s a professional cover letter format sample to provide you with useful guidance on how to structure your letter effectively and highlight your qualifications, enabling you to make a positive impression on prospective employers.

Sample Cover Letter with No Experience 

This is one of the best cover letter examples for freshers or a person with no experience.

To learn more about how to land your dream internship & job, you can take this internship and job preparation course .

Elements That Make Up a Cover Letter

Employing the right cover letter format can significantly enhance your chances of acing that first impression with prospective employers. Check out these guidelines on how to format a compelling cover letter:

1. Contact Details

In a proper job application cover letter format , include the following information in your cover letter header to make sure it is effective: 

• Name- Make it stand out by using large font sizes and bold text.
• Phone number- Include area/country code if you’re applying for a job outside of your current location.
• Email address- Use an appropriate email such as [email protected]. 
• Online profile (optional)- Enhance the application further with relevant online profiles, eg website or LinkedIn page, etc.

Next thing, to format your cover letter, include the current date and employer’s contact information. Leave a space between the date and the hiring manager’s name to make it easy for them to read.

• Today’s date
• Hiring manager’s name 
• Company name 
• Company street address 
• Company state, city, and ZIP code

2. Salutation

It’s important to make sure your cover letter is addressed correctly. Check the job description or check out the company website for the hiring manager’s name, but if you can’t find it that way don’t fret; just give them a call and ask who it should be sent to.

If that doesn’t work out, instead of using something generic like “To Whom It May Concern”, customize your salutation for who/what team /department you’re applying to. Try saying ”Dear Accounting Team,” or “Dear Hiring Manager”.

3. Starting Paragraph

This is your opportunity to grab the hiring manager’s attention and tell them who you are and why you’re applying for the job. Show enthusiasm by expressing how excited you are about this role as it relates to your career goals. Make it stand out by using keywords from the ad that relate directly back to what they’ve asked for, also mentioning if anyone referred you or knows someone at the company already if applicable.

In the initial section of your cover letter, strive to capture the hiring manager’s attention and present yourself. Additionally, indicate what position you’re applying for as well as where the job listing was discovered.

• Grab the hiring manager’s attention 
• Provide a self-introduction  
• List the position you’re applying for  
• Describe where you found the job posting

4. Middle Body Paragraph

Now that you have established your interest and enthusiasm for the role, it is time to discuss what qualifications make you an ideal fit. In one or two paragraphs, explain how relevant experiences and skills can transfer directly into the new job’s requirements. Here, focus on specific accomplishments that demonstrate why you are perfect for this position; repeating bullet points from a resume isn’t necessary at this point since employers may already be familiar with them. Details here should further illustrate those highlights to present yourself as the best possible match required for the role.

Do research on the company you are applying to. Learn about their industry, how they currently stand in it, and if possible what their plans for the future look like. Write a paragraph explaining why your skills can help them reach these goals. You may want to include some career highlights as bullets between paragraphs; focus on accomplishments with quantifiable numbers so that readers remember more easily.

5. End Paragraph

End your letter by thanking the employer for their time and letting them know you are interested in progressing to further stages of the hiring process. You can also use this as an opportunity to explain any gaps in employment history or highlight why you would be a great fit for the role.

6. Complimentary Close and Signature

When writing a professional cover letter, choose an appropriate complimentary closing that is friendly yet formal. Examples of suitable closings include “Sincerely”, “Regards”, or “Best” followed by your first name and last name. Alternatively, you can use more specific phrases such as “Thank You” or ‘Thank You for Your Consideration”.

Refrain from using overly casual expressions like cheers, warm regards, thanks a ton, etc., which could be too informal in the context of business correspondence . If sending out hard copies make sure to sign off with a handwritten signature along with your full name at the bottom portion below the closure sentence.

Extra Tips for a   Professional Cover Letter Format :

If you want potential employers to take the time to read your cover letter, you must have a flawless format. To ensure proper formatting for an effective job application cover letter, consider these additional tips:

• Font style- Use a conventional font such as Times New Roman, Arial, or Verdana. Avoid fancy fonts to ensure the letter is picked up by applicant tracking systems.
• Font size- No larger than 12-point font and no smaller than 10.5-point 
• Margins- Between 1” and .5”; if running out of space adjust margins but not too drastically so that it looks thin/full.
• Spacing- Leave spacing between each part (date, address, etc). 
• File format & naming- Submit document files in either PDF/DOCX formats only; name them with your full name plus job title i.e JohnDoeJobTitleCoverLetter 
• Length- Every cover letter should be around 250-400 words maximum length and one page long

Conclusion 

A successful cover letter format can help you stand out from the competition and demonstrate why your qualifications make you an ideal candidate for a particular job. Be sure to include contact details, craft an engaging introduction, highlight relevant skills in the body of your text, and finish with a succinct closing statement. Customizing each application package shows employers that you put thought into submitting it.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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How To Write a Perfect Cover Letter For Jobs in Kenya

A perfect cover letter is one that can sell you to any employer without your presence.

This is the most important document, which introduces a job seeker to a prospective employer. It is usually accompanied with a CV and academic certificates.

In order to have a perfect cover letter, you must follow what recruiters expect from you. One of the most important aspects of a cover letter is that it MUST not be more than a single page.

I normally find job seekers writing a long cover letter, usually two pages, which clearly repeat what is already in the resume. What you should know is that no recruiter has time to read a long cover letter when he has over 20 cover letters from job applicants.

Employers in Kenya have become very strict due to the large number of Kenyans looking for employment. If you have a poorly written cover letter, know that your journey to employment is over.

The cover letter should have brief description of the job applicant, qualifications and work experience, and achievements. It MUST also have contacts of the applicant.

The following is a sample of a perfect cover letter for job seekers in Kenya

Edwin Penda,

P.O. Box 333, 000,

Tel: 000000012

P.O Box ….,

Dear Sir/Madam,

Ref: Application for the role of Finance Manager

With a proven track record of budgeting, payroll administration, taxation, and financial reporting, it’s a pleasure to submit my resume for Finance Manager position,Kenya.I believe that, upon review, you will recognize that my Finance and Accounting skills are exactly what your company needs to lead it to the next level.

My background in Accounting and Financial Reporting has provided me with excellent people and communication skills necessary to succeed in this highly competitive field.

I hold a Bachelor’s degree International Business Administration (Finance) from Kenyatta University and CPA (K).

With my current position as the Chief Accountant at Kenya Industries Ltd, a leading Manufacturer in Kenya, I work with a huge and experienced accounts team and oversee all the duties associated with auditing, financial reporting, internal and external communications with immediate responsibility for day-to-day operations.

Your company intrigues me as an organization that realizes the importance of inspiring teams to reach new heights, which is the very type of vision that has defined and propelled my career. I look forward to discussing your objectives and how we can work together to accomplish them.

Edwin Penda

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Sample Cover Letter for a Recent Kenyan Graduate + Extra Tips

A cover/ing letter is your sales pitch to the recruiter/hiring manager/HR, whether you are applying for a director position, a managerial position or in this case, a graduate trainee position with no prior working experience other than an attachment/internship position.

Key focus points should be on

• A highlight on teamwork skills that demonstrate you can work with other people (this could be from working or volunteering in various clubs in campus)
• A mention of your core strengths and contributions that show you are a stand-out applicant
• School work experience or volunteer work that demonstrates your strengths and contributions
• Highly important is to mention your involvement in sporting or community clubs
• And lastly you cam mention hobbies or interests that are relevant to the job.

What you should stay away from

• Using too many I’s
• Repeating what’s on your CV
• Irrelevant salutations/wording ( hey, how are you, hope this finds you well etc)

Have a look at this sample to guide you through yours.

Johnston Kiprono P.O B.O.X 67890, Nairobi, Kenya.

21st May 2019

The Human Resource Manager, XYZ Company LTD, P.O BOX 45678-002, Mombasa, Kenya.

Dear Sir/ Madam,

RE: APPLICATION FOR A POSITION AS A RETAIL SALES ASSISTANT

As a highly driven and detail oriented individual, I wish to express my interest in the position of a Retail Sales Trainee in your esteemed company. I believe my outstanding interactive, sales and public speaking skills which I have honed during my 6 months internship tenure with ABC pharmaceutical company makes me a highly competitive candidate for the job.

In addition, as a recent graduate, I have been extensively involved in campus community, which has allowed me to develop strong relational skills. My involvement in various events in the drama club and volunteering with a local NGO has allowed me to work closely with teams, thus enhancing my interpersonal skills.

You highlighted that you are looking for a candidate with strong public speaking skills and a highly emotional intelligent candidate. During my course work and internship period I was assigned with deep involvement projects which refined my ability to be friendly, polite, confident in giving advice and ability to follow procedures correctly: skills I believe are crucial to this position.

Attached please find my CV for your consideration. I look forward to an interview with you where we can discuss the value I will be bringing to your company.

Yours Sincerely, Johnston Kiprono.

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Finance Internship Cover Letter in Kenya + Sample

Last updated on October 15th, 2023 at 09:13 pm

Are you ready to kickstart your finance career in Kenya?

Landing a finance internship can be a great way to gain practical experience, develop your skills, and make valuable connections in the industry.

But first, you need to catch the attention of potential employers with a standout cover letter.

In this blog post, we’ll guide you through the process of writing an impressive finance internship cover letter in Kenya.

Table of Contents

What Are the Requirements for a Finance Intern in Kenya?

Before we dive into crafting the perfect cover letter, let’s take a look at the typical requirements for a finance intern in Kenya.

While these requirements may vary depending on the specific internship position and company, here are some common qualifications:

• A strong academic background in finance : To excel as a finance intern, you need to have a solid foundation in finance. This includes taking courses in financial accounting, financial analysis, corporate finance, and investment analysis.
• Work experience in finance : While not always mandatory, having previous work experience in finance can give you a competitive edge. Consider seeking internships or part-time positions related to finance to build your practical skills.
• Proficiency in Microsoft Excel, PowerPoint, and Word : These essential software tools are widely used in the finance industry. Make sure you have a good understanding of their functionalities and can effectively utilize them.
• Strong communication and interpersonal skills : As a finance intern, you’ll need to communicate effectively with colleagues and clients. Demonstrating excellent verbal and written communication skills will make you stand out.
• A desire to learn and grow : The field of finance is constantly evolving, so having a growth mindset and a willingness to learn is crucial. Be prepared to adapt to new technologies, trends, and industry practices.

Additionally, some companies may require specific certifications or licenses. For example, the Certified Financial Analyst (CFA) designation is highly regarded in the finance industry.

Tips for Becoming a Finance Intern in Kenya

Now that you understand the requirements, let’s explore some valuable tips to help you secure a finance internship in Kenya:

1. Network with Professionals in the Finance Industry

Networking is a powerful tool for discovering finance internship opportunities and building meaningful connections.

Attend industry events, join professional organizations, and leverage social media platforms like LinkedIn to connect with finance professionals.

Their insights and recommendations can open doors to exciting internship prospects.

2. Take Relevant Courses

Enhancing your knowledge and skills in finance is essential.

Enroll in courses or workshops that focus on areas relevant to the internship you’re targeting.

Consider topics such as financial modeling, risk management, or investment strategies.

Acquiring specialized knowledge will make you a more attractive candidate to potential employers.

3. Prepare Your Resume and Cover Letter

Craft a compelling resume that highlights your academic achievements, work experience, and relevant skills.

Tailor your resume to the specific internship position you’re applying for, emphasizing your finance-related accomplishments.

Alongside your resume, an engaging cover letter is crucial. It provides an opportunity to showcase your passion for finance and explain why you’re the perfect fit for the internship.

4. Start Early

Competition for finance internships can be fierce, so it’s important to start your search early. Many companies begin recruiting months in advance.

Research and identify the organizations that align with your career goals, and keep an eye on their internship application deadlines.

By starting early, you increase your chances of securing a coveted internship position.

Crafting an Impressive Finance Internship Cover Letter in Kenya

Now that you’re armed with these tips, let’s focus on creating a standout cover letter for your finance internship application in Kenya. Follow this format to ensure your letter is professional, engaging, and tailored to the position:

[Your Name]

Dear Mr./Ms. [Hiring Manager Name],

Introduction

Start with a strong and captivating introduction that grabs the hiring manager’s attention.

Briefly introduce yourself, express your interest in the finance internship position, and mention where you came across the opportunity.

Academic and Work Experience in Finance

Highlight your academic and work experience in finance, emphasizing how it aligns with the internship requirements.

Discuss relevant courses you’ve taken and any internships or part-time positions where you applied your finance knowledge.

Be specific about your responsibilities and achievements, showcasing your ability to analyze financial data, prepare reports, and provide financial advice.

Skills and Abilities

Discuss the skills and abilities that make you a good fit for the internship.

Share your strengths, such as your analytical prowess, problem-solving skills, attention to detail, and ability to work independently or as part of a team.

Inject some humor (if you are funny, otherwise you gonna blow it!) and show your personality, while still maintaining a professional tone.

Enthusiasm and Interest

Express your enthusiasm for the company and the internship.

Research the company beforehand and mention what specifically attracts you to their organization.

Demonstrate your eagerness to contribute, learn from industry experts, and grow your finance skills within their dynamic work environment.

Call to Action

Conclude your finance internship cover letter in Kenyawith a strong call to action.

Politely request an interview and express your availability and flexibility. Show your confidence and willingness to discuss your qualifications further.

End the letter on a positive note, expressing gratitude for the hiring manager’s time and consideration.

Example of a Finance Internship Cover Letter in Kenya

Finance internship cover letter in kenya pdf.

You can download Finance Internship Cover Letter in Kenya pdf below👇

Final Thoughts

Crafting a compelling finance internship cover letter in Kenya requires careful thought and attention to detail.

Tailor your letter to the specific internship position and highlight your qualifications, skills, and enthusiasm.

Remember to proofread your cover letter for any errors before submitting it.

If you follow these guidelines and incorporate your unique personality, you’ll increase your chances of standing out and landing that coveted finance internship in Kenya.

Application Letter for a Teaching Job in Kenya + Sample

• Application Letter for Attachment in Kenya + Sample
• How To Apply for a Job in Kenya (And Get It)
• How to Apply for a Job Outside Kenya (and Get It)

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Kevin Blogger

I'm Kevin and I've been working online for the last 7 years as a content writer and affiliate marketer. I started leadsluxe.com to share my experiences, lessons, and mistakes with YOU.

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Sample Cover Letter For Accounting Jobs in Kenya

Choose your goal below:

By Dorcas Karuana, Cover letters are a way of introducing yourself to a potential employer. This is not an easy task as one has to be brief, but unique. You have to grab an employer’s attention so it also must be compelling.

Therefore, writing a Cover letter is an art of summing up experience, skills and passion in an engaging letter that captures the reader’s attention.

Every cover letter should be tailor made for the job you are applying for.

Accountant cover letters should show the skills that make you stand out for that role.

Below is a sample cover letter for accountant jobs.

Richard Job Seeker, P.O. Box 34038- 00100, Nairobi,

9th April, 2014.

The Human Resource Manager, ABC Company, Box 30010– 00100, NAIROBI.

Dear Hiring Manager

RE: APPLICATION FOR ACCOUNTANT ROLE With this cover letter and attached CV, I would like to express my interest in furthering my understanding by seeking new challenges in the accountant position as advertised. I have a degree in Bachelor of Commerce- Accounting and Finance from Kenyatta University and have a CPA K.

Additionally, my 2 years of experience have been instrumental in equipping me with the knowledge and providing me with the opportunity to develop the skills necessary to succeed in the accounting profession. I have been involved in various accounting, finance and audit roles and am skilled at managing priorities and able to meet deadlines either working as part of a team or individually.

It is often said that to operate effectively within a financial environment, one must be tenacious, analytical, and highly dedicated. I can assure you that as a member of your team, I would bring these attributes to your firm. I would welcome the challenge of working for such a high-profile institution and would uphold your commitment to excellent customer service.

Thank you for your consideration. I would appreciate an opportunity to meet with you and discuss my interest in this position further.

Yours Sincerely, Signed, Richard Job Seekers

Cell: 07 00 000 000

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