fax cover letters templates microsoft word

Fax cover templates

Use customizable fax cover templates for seamless communication. make a fax cover sheet for your business using these templates in minutes..

Free fax cover page templates

If you or your business still use fax machines, it’s important that you have a professional fax cover sheet. Fax cover sheets will make communication a breeze. They can also protect the content of your fax if it contains sensitive information. Explore a variety of fax cover page templates that you can quickly and easily edit in Word. There are a variety of fax cover sheet templates available: choose from simple fax cover sheet templates or colorful fax cover sheet templates. You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your fax and the subject. Explore more templates that you can use for your business .

Create a fax cover sheet in Word for the web

It's quick and easy to make a fax cover sheet like this while you're online.

Choose one of our fax templates , and open it in Word for the web to make it yours.

To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.

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Office Technology | Templates

3 Fax Cover Sheet Templates for Small Businesses (+ Free Download)

Published February 20, 2024

Published Feb 20, 2024

REVIEWED BY: Corey McCraw

WRITTEN BY: Silvana Peters

This article is part of a larger series on VoIP .

1. Standard Fax Cover Sheet Template

2. hipaa-compliant fax cover sheet template, 3. sensitive information fax cover sheet template.

• How to Customize & Use Fax Cover Sheet Templates

Why You Need a Fax Cover Sheet

Top cover sheet template design services, frequently asked questions (faqs), bottom line.

A fax cover sheet protects the attached documents and provides more details about their contents or purpose. Fax cover letters are used in personal and business settings where faxes are still commonly used. It often contains critical information about the communication, such as the date, time, number of pages, and a short description or message. Our team created downloadable fax cover sheet templates to provide you with a professional and concise format.

Get inspiration and use our three free fax cover sheet templates to introduce the fax documents you’re sending and ensure your files reach the right person.

FILE TO DOWNLOAD OR INTEGRATE

All Fax Cover Sheet Templates

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💡 Quick Tip:

Take advantage of business phone systems that offer fax cover sheet templates to save time from making your own. RingCentral is a VoIP platform that offers various fax cover sheet themes for different occasions.

Visit RingCentral

Fax cover sheets come in various themes and file types, but the most popular fax cover sheet example includes the standard template for speeding up communications, the Health Insurance Portability and Accountability Act (HIPAA)-compliant template for protecting patients’ privacy, and the sensitive information template for other highly confidential documents.

Fax cover sheets are particularly useful for businesses with shared fax machines or when the recipient isn’t expecting a faxed document. Download these printable fax cover sheet templates below and customize them according to your needs. We have also compiled a list of platforms that offer personalized cover sheet designs to help you get started.

The standard fax cover sheet template is perfect for sending faxes quickly and without fuss. It makes the subject and message the highlight of your cover sheet, prioritizing the contents of your fax and ensuring it gets to the right end destination. There’s enough space in this template for you to provide an overview of the vital information about the fax.

Download the standard fax cover sheet sample. Fill out the fields electronically or by hand. Print the cover sheet and make it the first page of your manually faxed document, or save it as the first page of your electronic document and fax it virtually.

Standard Fax Cover Sheet Template

To safeguard patients’ electronic protected health information (ePHI), faxes also require compliance with HIPAA. Our HIPAA-compliant fax cover sheet example is designed to protect information from accidentally being disclosed to unauthorized individuals, which would be a HIPAA violation.

If the fax is sent in error to an unauthorized third party, the cover sheet helps protect the information by preventing the accidental disclosure of the faxed document. Thanks to the information included on the HIPAA-compliant fax cover sheet, an unauthorized recipient will let the sender know they received the document in error without needing to read the rest of the content in the faxed document.

HIPAA-compliant fax cover sheets must include a disclaimer explaining that the fax’s content has ePHI. Senders must also explain to the recipient what steps to take to ensure the patient’s information remains confidential if the fax was received in error. We have included an example of the disclaimer needed at the base of our HIPAA-compliant sample fax cover sheet template.

HIPAA-compliant Fax Cover Sheet Template

In some ways, the sensitive information fax cover sheet template is similar to the HIPAA-compliant variation. Both fax cover sheets:

• Clearly label that the information within the fax is confidential
• Include a disclaimer that provides information on what to do with the fax if it is sent to an unintended recipient

The main difference between the two fax cover sheet examples is that the sensitive information cover sheet will likely not be used as a printable fax cover sheet for documents containing ePHI. Instead, it will contain business information you want to keep confidential. These include undisclosed partnerships, unannounced new product lines, confidential information about an employee or job candidate, or other information you don’t want to fall into the wrong hands.

Sensitive Information Fax Cover Sheet Template

How to Customize & Use Fax Cover Sheet Templates

Fax cover sheets cater to various business needs and occasions. Keep it simple by adding a space for the subject line and message, or customize it by downloading a free template to add your company name and logo. You can download and adjust any of these printable fax cover sheet templates for use when each is most appropriate.

Once downloaded, customize the MS Word template in Word, Google Docs, or other word processors. From the template, insert details such as your company logo and contact info for your business. Adding your logo helps recipients quickly recognize your business.

Here are the detailed instructions on how to go about the customizations:

For Google Docs

Download our template and open it in Google Docs. Since you are using a customizable template, you can replace our Fit Small Business logo using the right-click command “Replace Image.” Select the logo file in PNG, JPG, or GIF formats. Change the template’s name by clicking the file name at the top of the tab to save it for future use.

For Microsoft Word

Download our template, and from Word, select the area of the image where you want your logo or information to appear. Select the “Insert” tab at the top of the screen. In the submenu, look for “Picture,” and select the logo file you need in PNG, JPG, or GIF format. Once you’re done, click “Save as” from the drop-down menu and save the document to your device for future use.

There are several reasons to use our fax cover sheet examples, including providing essential information, relaying specific instructions, and keeping contents protected or private. Some fax cover sheets also include a space for senders and receivers to sign and a space for your branding, enhancing your credibility. While fax cover sheets are not required, here are some reasons to use a fax cover sheet template:

• Data privacy and protection: Using a cover page protects sensitive information and ensures confidentiality. For example, sending PHI via fax minimizes the possibility of other unintended recipients reading private details.
• Identification and organization: Use a cover sheet to identify the sender and recipient of the fax, making it easier for receivers to determine the purpose, respond to the communication, or take appropriate action.
• Special instructions or comments: Senders can highlight additional information by including details in the fax cover sheet. For example, by indicating the items for immediate attention, desired response time, and specific handling instructions, you ensure that recipients understand the needed requirements or actions.
• Branding and credibility: Showcase your professionalism as a business by including your company’s logo, tagline, or personalized message on each fax cover sheet. This allows you to reinforce your brand identity and improve your company’s reputation.

Try a template design service or software if these printable, free fax cover sheet examples don’t satisfy your business needs. You can find plenty of affordable solutions that make creating a unique fax cover sheet sample that checks all your boxes easy. Below are a few of our top recommendations:

• RingCentral Fax
• Nextiva Fax

RingCentral is a business phone system that offers online fax functionality. Its base plan starts at $27.99, and users gain access to unlimited internet fax services when they subscribe to its Advanced plan (starting at $35 per user, monthly). Most online faxing services like RingCentral allow users to pick a cover sheet for their faxes with themes such as Ancient, Birthday, Classic, Confidential, and Urgent.

Like RingCentral, Nextiva is a business communications provider with a virtual faxing service that allows users to send and receive online faxes through their computer or mobile device. It offers different customizable options to optimize and personalize users’ faxing experience and allows you to manage cover page details. Unlimited internet fax is offered at its entry-level plan at $30.95 per user, per month.

Visit Nextiva

If you’re looking for design services for your fax cover sheet, you should consider VistaPrint. It’s an online design and printing service known for its affordable prices and fast turnaround. While it is primarily known for printing business cards, it also provides design services for fax cover sheets. It has a wide selection of templates and offers a variety of unique materials. Sign up for its 30-day free trial and upgrade to a premium membership priced at $74.99 annually.

Visit VistaPrint

A designer will be your best option if you have specific design and format requests that require a professional’s expertise. Fiverr professionals’ prices vary—you could find one for as little as $5 or as much as $200. You often get what you pay for, so review each designer’s portfolio and offerings to find the right one for your business.

Visit Fiverr

Choosing a Virtual Fax Provider

If you or your company are looking for a virtual fax service provider and upgrading your communication stack with fax services, here are some points to consider when making your decision:

• Simple, easy-to-use interface: Choose a vendor that offers an intuitive interface so you and your team can quickly figure out how to use the solution.
• Reasonable pricing: A provider with flexible, low-cost pricing allows businesses to respond quickly to market conditions, offer competitive pricing to customers, and better optimize revenue.
• Unlimited cloud storage: Use unlimited cloud storage to send documents digitally, save money on printing, and reduce waste. Limitless digital storage also helps businesses archive and access information quickly.
• Responsive customer service: Choose a solution that can immediately react and satisfy your technical needs, ensuring you can support your clients and remain operational.
• Strict security and privacy protocols: Review a solution’s security and privacy features to ensure your data is safe and secure.
• Robust app integrations: Choose an online fax service with robust integrations and access additional tools and capabilities, such as signature caption and automatic document routing.

Send and receive faxes using the World Wide Web and your mobile devices. (Source: RingCentral )

Consider using a virtual fax provider instead of investing in a physical fax machine. RingCentral’s voice-over-internet-protocol (VoIP) functionality lets you send a fax from a desktop, mobile, or web browser. Here’s what else you can do with RingCentral’s virtual faxing services:

• Add cover pages
• Schedule fax messages
• Check your fax inbox
• Fax directly to email addresses
• Receive fax alerts
• Scan documents with your mobile device

Can a fax cover sheet be handwritten?

Yes, you can handwrite a fax cover sheet. After downloading the free fax cover sheet templates in this article, you can print them out and manually write the details, depending on your preference. If your team sends faxes frequently, in addition to sharing fax cover sheet templates, we recommend printing multiple copies to make them available to team members.

Which business phone systems provide faxing services?

The best business phone systems include faxing among their VoIP phone features . Aside from RingCentral and Nextiva, providers like Grasshopper, Ooma, and 8×8 have online faxing functionality. Providers often allow fax cover sheet customization so that businesses can stand out. Customized faxing is a great marketing strategy to reinforce your company’s branding and establish credibility.

Can I send a fax cover sheet for international faxes?

Yes, you can use fax cover sheets when sending international faxes. Provide essential information on the cover page, such as the sender’s and recipient’s contact details, the subject, and any additional instructions.

Are there any specific formatting guidelines for a fax cover sheet?

No, there are no strict domestic or international guidelines for fax cover sheets. In terms of best practices, try to keep the content simple, straightforward, and professional. Minimize distractions and opt for standard fonts and spacing, ensuring the information is easily read. Avoid using bright and excessive colors or graphics because this can cause issues with fax transmission due to machine incompatibility.

While faxing isn’t the most popular form of modern-day communication, it still holds an important place in physical documentation. Fax cover sheets aren’t required, but they improve your faxes’ chances of arriving at the right person and prevent potential HIPAA violations.

Use our free customizable fax cover sheet examples to add protection and professionalism to your fax communications. It takes just minutes to download and customize a template for your business.

About the Author

Find Silvana On LinkedIn

Silvana Peters

Silvana is an office technology writer at Fit Small Business, focusing on unified communications, virtual phone systems, and voice-over-internet protocol. She’s passionate about giving small business owners the information they need to succeed. Silvana’s been engaged by various businesses and organizations to produce technical reports and content ranging from current events, business, technology, lifestyle, and development.

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20 Free Fax Cover Templates / Sheets In Microsoft Office DocX

Home » Fax Number & Cover Sheets

Need a quick fax cover sheet and templates? Use this simple, clean Business Fax Cover sheet to identify your fax transmission; includes sending and receiving information such as telephone and fax numbers. You can customize these individual modern yet simple fax cover sheets whenever you need them with this simple template. For those that is still using the traditional outdated Faxing Machine, do try Internet Faxing, also known as eFaxing, Fax.Plus is the best, no machine required, all faxes are stored digitally as PDF for faster search, and more.

See More ▼ Microsoft Fax Software – Send Fax Online Via Computer And Email

These templates are created via Google Docs and Microsoft Word Online and are all readily available for you to use, you can download the PDF version or download the editable Microsoft Docx version. For those without Microsoft Office, you can always edit Fax Cover Template DocX files online via the free Microsoft Word Online [ Office Live ] or download and upload it to Google Docs for editing. Do note that Office Live free comes with limited function but good enough for basic usage.

1. Download Microsoft Word DocX | Google Docs

2. Download Microsoft Word DocX | Google Docs

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Recommended for you:

Which is the best efaxing service provider? How do I fax from Microsoft Windows 10 or Apple macOS computer? What is Internet Faxing without fax machine? Is there free Google Fax number?

I use faxzero. Scan what you need to sign and upload. The first 3 pages are free.

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Free Fax Cover Sheet Templates

• Free Fax Cover Letter Template Examples (PDF, Word)

by faxcoversheet | Aug 28, 2023 | Blank | 0 comments

Fax cover letter comes in handy when it comes to sending important documents securely. Fax is still used as a mode of communication even though there are plenty of communication modes available.

If you have important or confidential documents to send for work, school, or personal matter then do check out the fax cover letter templates here and download a suitable one for your use.

There is a section on a cover sheet where messages, comments, or other important information can be added. Faxing is a part of government offices, medical sector, professional sector, and academic sector.

A fax cover letter is the very first thing that the recipient would see. The contact information of both sender & receiver, fax number, fax subject, etc is written on a cover letter.

Fax Cover Letter PDF Example

If you are wondering what’s written on a cover letter then please note that the date, number of fax pages, name & address of recipient, fax number, fax subject, a short messages is usually covered on a cover letter. For a business fax cover sheet, there is a section to include the name & logo of a company for branding purposes.

Download PDF

Free Fax Cover Letter Template Word

Check out the editable fax cover sheet template below. You can download this letter in .doc word format. You can make the necessary changes as per your work need or requirement.

Download Word

Blank Fax Cover Letter Sample

A blank fax cover page has empty fields where information can be added by a sender. The sample of blank fax cover sheet is shared below.

How to Make a Fax Cover Sheet

Making a fax cover sheet is no rocket science, you need to have a basic knowledge of using MS Word to create a fax cover sheet. Creating a cover letter from scratch may consume some time and efforts. In order to save the time & efforts of our users, here we have shared free fax cover sheet samples and examples, download or print any of the cover sheet from here and use it for your work requirement.

Many people wonders why faxing is still relevant? Faxing is one of the oldest and secure mode of communication specially when it comes to send confidential information.

You can see the use of fax machines in government offices, medical offices, and many companies as well. If you are a part of the organization or business where faxing is done then make sure to know about the cover sheet or letter, how to make it, how to properly fill it, and what’s the purpose of using it.

Free fax cover pages are shared on this page that can be used for both personal and professional work. For business or professional work, make sure to add logo and name of a company, use the formal font & design only. For personal work, you can choose to add whatever font or design you like. A variety of cover letters are available here, download any of the template, and print as many copies as you want.

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MyFaxCoverSheet.Com

{10+} Free Microsoft Word Fax Templates [Download Now]

by Nitesh Kumar Leave a Comment

A Fax cover sheet is a front page attached to the main fax document. It contains all needful information like the Sender’s name, address, recipient name, recipient fax number and a brief description of the information which is inside the fax. A fax cover letter makes a document more professional and secure because a fax cover letter specifies that – the authorised person or department should open this document.

In this article, we are providing some professional  word fax cover  that you can use for free.

Printable Word Fax Cover Templates:

If you are looking for some editable fax cover sheet in docx format then you should check all these templates. You can easily download any template for free and customized according to your need.

• Template 1:

• Template 2:

• Template 3:

• Template 4:

• Template 5:

• Template 6:

• Template 7:

• Template 8:

• Template 9:

• Template 10:

What Should A Word Fax Cover Sheet Include?

A word fax cover letter or template should contains the following details.

• A Logo of Company or Organization
• Name and Fax Number of both sender and receiver must be included on the cover letter.
• Address details of sender and recipient
• Number of pages a fax document have
• A short description about the information which is inside the fax document.
• Confidentiality statement for fax (optional)

How to Make a Word Fax Cover Sheet?

You can easily create a fax cover sheet in Microsoft Word. For this, you have to download the template in doc format and after that customize or edit the fields according to your work. And if you want to use a ready to use template then you can download in pdf format. It will save your time. And, all these templates are available for free.

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Free Fax Cover Sheet Template

Offices typically create a custom blank fax cover sheet and then print multiple copies to place by the fax machine. Because of this, we've designed our fax cover sheets with plenty of room for writing quick messages.

Printable Blank Fax Cover Sheet

The two PDF files below are similar except that the second one includes a place to write the company name. Note that in both it is clear that the # of pages includes the cover sheet as page 1. You can also download these for Microsoft Word.

Basic Fax Cover Sheet (.pdf)

Download for Word 2007+ (.docx)

Company Fax Cover Sheet (.pdf)

Fax Cover Sheet Template

Other versions.

License : Private Use (not for distribution or resale)

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

Description

This free Fax Cover Sheet template for Excel provides a professional and concise format that you can use to create your own personal or company cover sheet.

Many offices choose to place multiple copies of a blank cover sheet right by the fax machine, so we've designed this template to have plenty of space to fill in the information by hand.

More Free Fax Cover Sheets

• Fax Covers by Microsoft - templates.office.com - A few free fax templates available from Microsoft's template gallery.
• Collection of Fax Cover Sheets - myfax.com - A very large collection of free fax cover sheets that you can browse and download for Microsoft Word. Many different styles and designs.

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For the office.

How Can I Get to the Blank Fax Coversheet in Microsoft Word?

Getting to the blank fax cover sheet within Microsoft Word is pretty straightforward. Just open Word, click on the ‘File’ tab, select ‘New’, and then type ‘fax cover sheet’ in the search bar. You’ll see a variety of templates – choose the one that suits your needs, and voila, you’re ready to customize it for your own use.

After you complete the action, you will have a ready-to-use fax cover sheet that you can edit and customize according to your particular needs.

Introduction

Fax might seem like a relic of the past in the age of emails and instant messaging, but it’s still a crucial tool in many businesses. A fax cover sheet is the first thing the recipient sees, and it contains important information about the sender, the intended recipient, the subject, and the contents of the fax. It’s a way to introduce and organize the documents you are sending.

Now, if you’re using Microsoft Word, you have access to a variety of templates, including fax cover sheets. This is particularly useful for those who don’t want to start from scratch or are unsure of what information is typically included on a cover sheet. Whether you’re a seasoned professional or a student who’s never sent a fax before, knowing how to locate and use these templates in Word is an essential skill. They’re customizable, professional, and best of all, easy to use – once you know how to find them, that is.

Step by Step Tutorial to Find a Blank Fax Cover Sheet in Microsoft Word

The following steps will guide you through locating a blank fax cover sheet template within Microsoft Word.

Open Microsoft Word on your computer. In this step, you need to launch the Microsoft Word application. If you don’t have it installed, you’ll need to do that first.

Click on the ‘File’ tab at the top-left corner of the screen. Once you have Microsoft Word open, you’ll find the ‘File’ tab at the top. Clicking on it will bring up a drop-down menu with several options.

Select ‘New’ from the sidebar. After clicking on ‘File’, you’ll see options such as ‘Open’, ‘Save’, ‘Print’, and ‘New’. Click on ‘New’ to create a new document.

Type ‘fax cover sheet’ in the search bar and press ‘Enter’. You will see a search bar at the top of the screen once you click ‘New’. Type in ‘fax cover sheet’ and press ‘Enter’ to search for the template.

Choose the fax cover sheet template that best fits your needs. A variety of fax cover sheet templates will appear. Scroll through and choose the one that best fits what you’re looking for.

Click on the template to open it in a new document. Once you’ve selected the template, click on it, and it will open in a new Microsoft Word document, where you can edit and customize it as needed.

Additional Information

When using a fax cover sheet from Microsoft Word, it’s important to ensure that the information is accurate and up-to-date. Personalize the cover sheet with your logo or company colors if possible, to make it stand out among other faxes. Always double-check for typos and errors, as the cover sheet makes a first impression on the recipient.

Remember that while faxing is considered secure, you should still be cautious with the information you send. Confidential and sensitive information should be marked accordingly. Also, keep in mind that while faxing is still prevalent in industries like healthcare, law, and real estate, it’s essential to confirm with your recipient that fax is their preferred method of receiving documents.

• Open Microsoft Word.
• Click on ‘File’.
• Select ‘New’.
• Type ‘fax cover sheet’ in the search bar and press enter.
• Choose a template.
• Click on the template to open and edit it.

Frequently Asked Questions

What if i don’t have microsoft word.

If you don’t have Microsoft Word, you’ll need to install it or use an alternative program that offers similar template features.

Can I save my customized fax cover sheet for future use?

Yes, you can save your customized fax cover sheet. Just save it as you would any other document.

Are these templates free to use?

Yes, the templates provided within Microsoft Word are free to use.

Can I add my logo to the fax cover sheet?

Yes, you can add images, such as logos, to a Microsoft Word document, including fax cover sheet templates.

What information should be included on a fax cover sheet?

Typically, a fax cover sheet includes the sender’s and recipient’s names and contact information, the date, the number of pages, and a brief description of the contents.

In a world that’s racing towards a paperless future, the humble fax has stood the test of time. It’s still a staple in many industries, and knowing how to whip up a professional-looking fax cover sheet is a skill that can set you apart.

Microsoft Word makes this task easy with its range of templates that are just a few clicks away. Remember, it’s not just about what you send, but also how you present it. So next time you need to send a fax, don’t just send it – send it with style.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Word Templates

12+ word fax templates.

Microsoft has many applications and packages to offer to its users. Microsoft Word Templates are highly useful on a day to day basis for personal as well as official purposes. A Fax Cover Sheet Template is one of the Microsoft Word Templates available for users to download for free. These free to download templates offer ease of use to customers through the customization options they provide them. Word Fax Templates are simple by design but highly effective in terms of data capturing.

Fax Cover Sheet Word Template

Fax Cover Letter Word Template

> How to use the Word Fax Templates?

Fax header word template.

Fax Cover Page Word Template

Professional Fax Template MS Word

Confidential Fax Word Template

Premium Fax Word Template

Document Fax Cover Sheet Template

General Fax Cover Sheet Word Template

Industrial Fax Word Template

Department Fax Word Template

Basic Fax Cover Sheet Word Template

Quantum Fax Cover Sheet Word Template

> Who benefits from the Word Fax Templates?

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How to Create a Compelling Cover Letter in Microsoft Word

E very time you apply for a job, it's a good idea to include a cover letter. Deciding how to write each one is hard, but at least you don’t have to start from scratch with their design.

Microsoft Word offers templates and welcomes third-party designs to help you create compelling cover letters. Here’s how to use such options in Word and make the best first impression possible to potential employers.

Use Microsoft Word’s Cover Letter Templates

Formal letters don’t have to be bland. Go to File > More templates on Word, and type “cover letter” in the search box. You’ll find several stylish designs that add structure and color to your document.

What reflects you better, a subtle or sharp color scheme? If you’re considering a bold header for your professional details, learn how to design letterheads on Word , too. You can even add your portrait to your cover letter.

Microsoft Word’s built-in templates also include fields for you to fill in with your information and that of your potential employer. They guide you in these small ways, some even providing a sample for your letter’s main body. It’s a good idea to rephrase that, though, to fit each job application.

If you don’t like any of the options on Word’s desktop app, explore more Microsoft cover letter templates online and download your favorites from there.

Use Third-Party Templates in Microsoft Word

You can create cover letters for your dream job on platforms besides Microsoft. If you’d rather stick with it, you’ll even come across third-party templates specifically designed for you to download and customize on Word. Here are some examples.

1. ResumeLab

Explore over 50 cover letter templates, ranging from minimalist to eye-catching designs. Keep in mind that a few of them are meant to be created on ResumeLab. The rest you can bring onto Word by clicking their Download it free here link.

You’ll be redirected to websites like Good Resume and Resume Genius , which help you quickly download your documents. Then, all you have to do is open them in Microsoft Word.

You’ll also notice that some cover letters on ResumeLab are edited versions of Word’s built-in templates, but this just adds to your selection and gives you more ideas.

2. Template.net

This is a popular site for templates of all kinds, including cover letters. For some designs, you pay a small fee, but Template.net has an impressive range of free options, too. What’s more, the download process is very easy.

Just browse its collection, click on a design you like, and select the Word button under Download Free Template . In the next window, hit Free Download . If you’re not signed in already, you’ll be asked to as the final step.

Follow Best Practices for Cover Letters

Familiarize yourself with the dos and don’ts of writing a cover letter . Remember these guidelines when selecting and customizing a template or crafting a cover letter from scratch. They boil down to the following rules.

1. Research Potential Employers

Do your research before writing or designing your cover letter. Get to know each company and even the recruiter you’re addressing. It’s the same strategy as tailoring your resume for different job types .

2. Tailor Your Cover Letter

When showcasing your skills and interest in a position, use your research to tailor your letter so that it grabs the recruiter’s attention and impresses them. Be smart, enthusiastic, and concise with your words.

3. Use Your Blank Space Wisely

Aim to limit your cover letter to one page. Any more than that, and you risk losing the recruiter’s interest. Think about what you need to say, including important and relevant details not covered in your resume. Express these things as succinctly as possible.

4. Your Visuals Should Complement and Not Overwhelm the Letter

Add a bit of color and texture, going for a subtle effect. You could even use some small icons, as long as they’re tasteful and discreet. Whatever you choose, keep these visuals on the letter’s edges, and don’t let them dominate the text.

5. Master Word’s Features That Benefit Cover Letters

For example, you can create your cover letter more efficiently by setting the text’s boundaries from the get-go. To do this, go to Layout > Margins . From the same toolbar, you can adjust paragraph spacing and indentation.

Through Insert > Pictures , you can import an image of your signature and place it at the end of the letter. Your header and footer can be customized from here, too.

Even the Mailing toolbar might be of interest. It can help streamline the process of writing and sending letters, as well as keeping track of recipients.

Good Planning and Wording Make the Best Cover Letters

Between Microsoft and other providers, you have access to a wide selection of templates for simple but attractive cover letters that you can personalize on Word. The app itself is full of useful writing and editing tools.

With this leg up, designing a cover letter for every occasion is easier. Sound research and planning in terms of how to approach each application can help polish the letter even more.

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April 9, 2024

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create a fax cover letter

Report abuse.

Adding to Dottie’s suggestion you may also click on the links below to download the fax cover sheet templates:

http://office.microsoft.com/en-us/templates/CT010252841.aspx?tl=2

http://office.microsoft.com/en-us/templates/CT010252842.aspx?tl=2

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