can write an application letter

• Cover Letter

How to Write an Application Letter—Examples & Guide

Embarking on the job-hunting journey? A great letter of application can be your golden ticket to stand out in the competitive job market. Learn how to write one with our guide.

Here we go again… Another job posting, another letter. This time it’s a letter of application.

But don’t worry. You’ve probably written dozens of application letter already, you just don’t know it yet. After you read this article, you’ll never sigh at the sight of another letter of application.

This guide will show you:

• An application letter sample for any position that’s better than most others out there.
• Step-by-step guide on how to write an application letter for a job.
• Tips on setting the proper letter of application format.

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Want to learn more about job application documents? Read our other cover letter guides:

• Cover Letter for a Career Change
• Cover Letter for Non-Profits
• Cover Letter for Retail Jobs
• Cover Letter Guide for IT Positions
• Entry-Level Cover Letter Example
• General Cover Letter Guide
• Internship Cover Letter
• Marketing Cover Letter Guide
• Recent Graduate Cover Letter Sample
• What Does a Cover Letter Look Like?

What Is a Letter of Application?

A letter of application is intended to introduce yourself and explain why you're interested in the position. Also known as a cover letter, it is sent with your resume when applying for a job. An application letter allows you to showcase your qualifications and skills alongside your enthusiasm.

Now let’s look at what a professional letter of application looks like:

Letter of Application Example

Vinícius Cunha Pinto

UX Researcher

2496 Bassell Avenue

Little Rock, AR 72201

501-626-5744

viní[email protected]

linkedin.com/in/viní-cunha-pinto

Sherwood, 1/10/2021

Mr. Antonio Strife

Hewlett-Packard Company

232 Pumice Dr

Sherwood, AR 72120

Dear Mr. Strife

I am excited to apply for the UX researcher position at Hewlett-Packard. As a UX researcher with over six years of experience in the field, I am confident that my expertise and passion for user-centered design make me an excellent candidate for this role. In my previous position at AG Group, I increased user engagement with our app by 45%.

Another one of my biggest accomplishments was leading a research project identifying several usability issues in our company's mobile app. I worked with the design team to create solutions to these issues, resulting in a 30% increase in user satisfaction. I was also responsible for conceptualizing, designing, and developing marketing pages for our company’s website and directly contributed to over 60% increase in revenue. Furthermore, I am skilled in conducting user interviews, usability tests, surveys, and data analysis and proficient in various research tools, such as Optimal Workshop, UserTesting.com, and Qualtrics.

I am particularly drawn to Hewlett-Packard because of its reputation for innovation and commitment to pushing the boundaries of technology. Your company's dedication to delivering cutting-edge solutions aligns perfectly with my passion for staying at the forefront of UX research and design. I am eager to bring my skills and insights to a dynamic organization like Hewlett-Packard, where I can contribute to pioneering advancements in user experiences. The collaborative and forward-thinking culture at Hewlett-Packard resonates with my professional values, and I am enthusiastic about the prospect of contributing to your team's success.

Working for Hewlett-Packard would be a wonderful opportunity for me. I would love to join your team and contribute to creating exceptional user experiences for your customers. Can we schedule a meeting, so I can tell you more about the UX solutions I can bring to your company?

P.S.— I’d also love to tell you about how I worked with the development team to implement design changes that reduced user errors by 75%.

Using this example, let’s now go through the entire process of writing a letter of application.

How to Write a Letter of Application

Follow the instructions below to create a professional yet simple job application letter:

1. Use the Right Format of an Application Letter for a Job

Before your job application reaches the recruiter, it’ll most likely need to go through an automated ATS scan . And to ensure everything is read correctly, your application letter requires clear and clean formatting.

To format your letter of application correctly, follow these guidelines:

• Use the same font you chose for your resume .
• Left-align all content.
• Keep your application letter length to only one page.
• Just like with your resume margins , set them to 1-inch on your job application letter as well.
• Leave ample white space by using double-spacing between paragraphs and setting line spacing to 1.15.

Also, save your letter of application for a job in a PDF format unless instructed otherwise. This will keep your formatting and the general layout of the document intact.

Expert Hint : You may think that sending just your resume is enough. But in truth, that’s a very wrong way to think. Letters of application are essential in the job market, so don’t risk losing to other candidates just because you didn’t write one.

2. Address Your Letter of Application Properly

Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : 

• Full address
• Telephone number
• LinkedIn profile (optional)
• Current date

Then, put your hiring manager’s and their company’s info underneath it. Use:

• Recruiter’s full name
• Recruiter’s job title
• Company’s name
• Company’s address

And lastly, greet your hiring manager by using an honorific (Mr. Ms.) and their full name. Take a look at the example below to visualize:

Letter of Application Example—Address

Mr. James Stipe

There is one challenge waiting for you in this first part. Finding out the name of your recruiter. If the company put it out in the job ad, you’re golden. If it didn’t, there are a couple of ways to try and discover it on your own. You can check the company’s website or LinkedIn profile for starters. If you still drew a blank, reach out to an employee of the company and ask them. LinkedIn makes it super easy.

If everything fails, you’ll have to resort to a generalized salutation. “Dear Hiring Manager” is a great solution.

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3. Open Up With an Enticing First Paragraph

Next up, you need to capture the recruiter’s attention. So put your best foot forward in the first paragraph.

This is how the letter of application should start :

• Show you’re enthusiastic about applying for the position.
• Present your most impressive professional work achievement .
• Identify the company and the position you’re applying for by name.

Here’s what it looks like:

Sample Application Letter for a Job—First Paragraph

I am writing to apply for the UX Researcher/Developer position advertised on your website. I have over 6 years of experience and am skilled in various UX research methods. Furthermore, I have a proven track of increasing user engagement.

In theory, both of these examples present the same candidate. But the difference in said presentation makes the second sample bite the dust.

Candidate #2 doesn’t check any of the aforementioned boxes, and it shows. He has no enthusiasm, no measurable achievement to catch the eye, and he doesn’t even mention the company by name, meaning he probably sent the same letter of application to hundreds of other jobs.

But not everyone can show a work achievement straight away. If you’re applying for your first job, focus on the two other aspects of your application letter’s first paragraph. Like so:

Example of an Application Letter with No Experience—First Paragraph

As a recent graduate in Human-Computer Interaction, I am excited to apply for the Junior UX Researcher position at Hewlett-Packard. I have been following your company's work for some time now, and I am impressed with your commitment to improving the user experience through extensive research and testing. As a passionate and detail-oriented researcher, I am confident that my skills and knowledge will make me an excellent fit for your team.

And that’s a great way to introduce yourself when writing a letter of application with no experience .

Expert Hint: Job application letters build a connection with the employer by introducing yourself in a good light. One very effective tactic is to research the company’s mission and values and refer to them in your letter of application.

4. Prove Your Expertise in the Main Body

Now that you’ve hooked the recruiter, it’s time to reel them in. Metaphorically, of course.

There are a lot of different things you can include in a letter of application . But all of them must share a certain similarity. They have to be relevant to the position you’re applying for. And that’s especially true in the main body section of the job application letter. Why? Because here, you’ll list some enticing work achievements and work skills you possess.

You can see this in the following example:

How to Write an Application Letter—Main Body Section Example

I have experience working in UX research and am confident in learning and adapting quickly to new technologies and methodologies. I can use many tools, including MS Excel. Outside my many UX accomplishments, I have also worked as a sales representative, furthering my vast skills portfolio.

See what lack of relevance and quantified achievements do to a letter of application? The second candidate could best fit the position, but he will not get picked with that paragraph.

On the other hand, in the first example, relevance guides our candidate. He doesn’t bother talking about their previous job in a different field. Instead, he presents UX skills and accomplishment statements and, most of all, quantifies them for maximum impact.

Also, it’s a letter of application . So tell the recruiter why you want to apply to this specific company. Show a cultural fit, mention your values, and talk about what you can bring to the company.

But then again… How does someone without experience tackle the second paragraph of a job application letter? They should show their drive towards the specific position and the steps they have already undertaken towards their goal. Just like that:

Sample Letter of Application for a Job With No Experience—Main Body

During my studies, I worked on several UX research projects, including conducting usability testing, creating personas, and analyzing user feedback. In addition, I have completed a certification in UX Research and Design, where I learned how to conduct user interviews, design research studies, and analyze data. I am proficient in various research methodologies and tools such as surveys, A/B testing, heat maps, and user flow analysis.

And despite the lack of measured achievements, this candidate is dedicated to becoming a UX specialist. No employer is going to have any doubts about whether he will be a driven employee at their company.

Expert Hint: As tempting as it may be, never copy your resume into the letter of application. Of course, you can show one or two of the same things but focus more on presenting other achievements and skills.

5. Finish Your Application Letter With a Clear CTA

Do you know the saying, “It’s not important how you start, it’s important how you finish?” Well, in letters of application, that’s not really a good saying, as you do need a strong start, but a strong finish is just as crucial.

So don’t screw up by including a non-ending “looking forward to hearing from you” or “thank you for considering my application.” Way too many candidates finish their letters of job application this way, and it just doesn’t work.

It’s uninspiring and boring.

Instead, do it like this: 

Ending a Job Application Letter—Sample

If you have time, we could maybe schedule a meeting or something? I want to know more about the benefits your company offers

See? The first one sounds way better than one of those overused cliché lines. At the same time, example number 2 makes the candidate look like an entitled worker with no drive.

Pay special attention to the call to action. You should always nudge the recruiter into scheduling an interview with you. It may sound silly, but it’s an effective tactic. Additionally, when signing off, write “Sincerely” before your name. It’s the best way to close off a letter of application formally.

And as you’ve probably noticed, the candidate added a postscript. What’s the deal with that? It’s a completely optional thing, so don’t stress over it. If you want to add a P.S., remember to do so with a completely unique achievement you have not presented in your resume or application letter. If you don’t have anything jaw-dropping, you’re better off not adding a postscript to the end of your letter of job application .

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Here’s a summary of what’s important when writing a letter of application for a job:

• Format your application letter correctly to make it easily readable.
• Refer to the hiring manager and the company by name . Personalization earns you a lot of points in the recruiting process.
• Put information relevant to the position throughout all sections of the application letter.
• Always refer to the keywords found in the job ad and the company’s values.
• Finish off with a call to action , and add a postscript if you have more to show.

Did you enjoy reading about how to write a letter of application? Do you have any questions about job application letters? Or maybe additional tips to make one stand out even more? Leave a comment. We’ll be happy to engage in a conversation!

Mariusz is a career expert with a background in quality control & economics. With work experience in FinTech and a passion for self-development, Mariusz brings a unique perspective to his role. He’s dedicated to providing the most effective advice on resume and cover letter writing techniques to help his readers secure the jobs of their dreams.

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

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How to write a great cover letter in 2024: tips and structure

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A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write an Effective Application Letter (Examples)

By Status.net Editorial Team on November 15, 2023 — 9 minutes to read

Your application letter should be a clear reflection of you, your skills, and your aspirations. It’s essential to tailor it to the specific job you’re applying for and showcase how you meet the requirements. Stay with us as we walk you through the tips, tricks, and best practices to make your letter shine. By the end, you’ll have the knowledge and confidence to navigate the job application process with ease.

Step 1. Introduction: Expressing Interest

The opening line.

Your opening line should grab the reader’s attention, briefly introduce yourself, and express your interest in the position. This is your opportunity to make an excellent first impression, so keep it clear and concise. For example, you could start with:

“As an experienced marketing professional, I was thrilled to see the opportunity for a Marketing Manager position at X Company.”

Revealing the Source of Information

Next, it’s important to mention where you found out about the job opening. This helps recruiters understand where their outreach efforts are effective and demonstrates that you’ve done your homework. Reference the specific platform, such as a job board or company website, or mention the person who referred you to the position. Here are a couple of examples:

“I came across this position on LinkedIn and believe my skillset aligns perfectly with the job requirements.” or

“Jane Brown, the Sales Director at your company, suggested I apply for this role, as she believes my experience in customer service is a great fit for the team.”

Step 2. Body: Detailing Qualifications

Pitching your skills.

When writing an application letter, it’s essential to showcase your skills. Start by listing the most relevant ones based on the job description. Be specific and mention how you’ve used these skills in previous projects or work settings. For example:

“As a project manager, I have successfully managed teams of up to 20 members, ensuring timely delivery of projects while maintaining a high level of quality.”

Use bullet points or bold text to make your skills stand out. This way, the reader gets a clear picture of your capabilities.

Referencing Your Experience

After listing your skills, provide details about your work experience. Start with the most recent position and include the name of the company, your job title, and the duration of employment. Focus on the responsibilities that match the job opening. For instance:

“During my tenure at X Corp as a marketing executive, I was responsible for coordinating marketing campaigns, managing social media channels, and conducting market research.”

Don’t forget to mention any relevant internships or volunteer work. This information will help paint a complete picture of your expertise.

Demonstrating Your Achievement

Lastly, highlight your accomplishments and show the potential employer why you’re a perfect fit. Use concrete examples and mention any quantifiable results you’ve achieved. For example:

“At ABC Inc., I initiated a cost-reduction program that saved the company $50,000 within six months.”

You can also mention any awards or recognitions you’ve received for outstanding work. This demonstrates that your contributions have been valued and recognized by others.

Step 3. Concluding Your Letter

Seeking further communication.

By the time you reach the end of your application letter, it’s important to express your desire for further communication with the potential employer. This shows that you’re genuinely interested in the opportunity and eager to continue the conversation. Example:

“I am excited about the prospect of contributing to your company’s goals, and I would appreciate the opportunity to discuss this further with you. Please don’t hesitate to contact me at your earliest convenience. Thank you for considering my application.”

Final Goodbye

After expressing your eagerness, close your letter with a polite and professional farewell, addressing the recipient by name where possible. This is not only courteous, but it also leaves a positive and lasting impression. Example:

“ I look forward to your response and the possibility of working together. Once again, thank you for your time and consideration. Sincerely, [Your Name]”

Proper Letter Ending

The complimentary close.

Start by choosing an appropriate complimentary close for your application letter. This part signifies the end of the main content and should leave a professional impression. Some common examples are “Sincerely,” “Best regards,” or “Yours faithfully.” Keep in mind that it’s best to stay formal, so avoid using casual phrases like “Cheers” or “Take care.”

After the complimentary close, press enter twice to leave a space for your signature. This space provides room for your actual signature if you’re submitting a physical letter. If you’re submitting electronically, this space can act as a visual cue that your letter has reached its end.

While signing an application letter, be sure to include your typed full name. Don’t forget to include your relevant contact information, such as your email address or phone number. This will make it easy for the recipient to get in touch with you if they have any questions or require additional information.

Here’s an example of a proper letter ending for your application letter:

[Space for physical signature, if applicable] Your Full Name [email protected] +1-234-567-8901

Post-Writing: Proofreading and Correcting

After writing your application letter, it’s essential to proofread and correct any errors or inconsistencies. This process will help ensure that you submit a polished and professional document that impresses potential employers.

Correcting Grammar and Punctuation

First, focus on your grammar and punctuation. A well-written letter that follows proper grammar rules is more likely to capture the reader’s attention and convey your message effectively.

• As you’re reading through your letter, keep an eye out for missing or misplaced commas, semicolons, and other punctuation marks.
• Check for sentence fragments or run-on sentences that make your message unclear.
• Look for subject-verb agreement issues, as well as any awkward phrasing or wordiness.
• Ensure consistency in tense and voice throughout the letter.

Checking for Spelling Mistakes

Your next step should be checking for spelling mistakes. Misspelled words can distract the reader and make your application appear less polished.

• Run your text through a spellchecker; most word processing programs have this feature built-in.
• Take the time to read through your letter carefully, word-by-word, to catch any errors the spellchecker may have missed.
• Double-check the spelling of names, addresses, and other specific information to make sure they’re correct.

Examples of Successful Application Letters

When writing an application letter, it’s essential to tailor it to the specific job posting . Check out these examples to help you create a winning letter for different scenarios.

Dear [Hiring Manager],

I’m excited to apply for the Sales Representative position at [Company Name]. With my proven sales record and strong interpersonal skills, I believe I would be a valuable asset to your team.

In my previous role at [Previous Company], I consistently exceeded sales targets and established strong relationships with clients. I’m confident that my experience and passion for sales will contribute to the ongoing success of [Company Name].

Thank you for considering my application. I look forward to discussing my qualifications and how I can contribute to the growth of [Company Name].

Sincerely, [Your Name]

As a creative and skilled Graphic Designer, I am thrilled to apply for the position at [Company Name]. My expertise in Adobe Creative Suite and concept development aligns with the requirements laid out in the job posting.

In my previous role at [Previous Company], I created visually appealing and engaging content for various marketing campaigns. My designs helped increase brand recognition and lead to a 20% increase in social media engagement. I am eager to use my talents and contribute to the visual identity of [Company Name].

I look forward to the opportunity to discuss my skills and portfolio with you. Thank you for considering my application.

Best regards, [Your Name]

As an experienced Office Manager with a strong background in time management and organization, I am eager to apply for the position at [Company Name]. Your commitment to efficiency and supporting your employees is in line with my work values.

During my tenure at [Previous Company], I streamlined scheduling and developed procedures that led to a 30% reduction in office expenses. My proactive approach to problem-solving and ability to create a productive work environment contribute to my effectiveness as an Office Manager.

I am enthusiastic about the opportunity to contribute to the success of [Company Name] by enhancing office operations. Thank you for considering my application.

Frequently Asked Questions

What are the key components of an application letter.

An application letter should include the following key components:

• Contact information: Start by writing your name, address, phone number, and email address.
• Salutation: Address the recipient professionally, using their name when possible.
• Opening paragraph: Introduce yourself and state the position you’re applying for.
• Body paragraphs: Highlight your relevant skills, experience, and accomplishments.
• Closing paragraph: Reiterate your interest in the position, provide your contact information, and thank the reader for considering your application.
• Sign-off: Use a polite closing, such as “Sincerely” or “Best regards,” followed by your name.

Can you provide a step-by-step guide on writing a cover letter?

• Review the job posting and research the company to understand their needs and values.
• Write your contact information at the top of the letter.
• Use a professional salutation and address the recipient by name, if possible.
• Craft an engaging opening paragraph that states the position you’re applying for and how you learned about it.
• Write body paragraphs that showcase your relevant skills, experience, and accomplishments, drawing connections to the requirements mentioned in the job posting.
• In the closing paragraph, restate your interest in the position and thank the reader for their time.
• Sign off with a polite closing and your name, followed by your phone number and email address.

What are some tips for writing an effective application letter?

To write an effective application letter:

• Tailor the content: Focus on the skills and experiences that are most relevant to the specific job posting.
• Use strong action words: Highlight your achievements using action verbs, such as “managed,” “achieved,” or “developed.”
• Proofread for errors: Thoroughly check your letter for spelling and grammatical errors before sending.
• Maintain a professional tone: Write your letter with a confident and respectful tone, avoiding slang or overly casual language.

How do you customize your cover letter for different job positions?

Make sure to modify your application letter to suit the specific job and company you’re applying to. Analyze the job posting to understand the key requirements and skills the employer is looking for. Emphasize how your experiences and abilities address these needs. Research the company to understand their values and culture, and incorporate that knowledge into your letter to show you would be a good fit for their organization.

What are some common cover letter mistakes to avoid?

Some common mistakes to avoid in cover letters include:

• Not customizing your letter for each job or company
• Focusing too much on yourself and not on the needs of the employer
• Including too much information or making the letter too long
• Repeating your resume verbatim without providing more context
• Failing to proofread for spelling and grammatical errors

How can I make my application letter stand out from the competition?

To make your application letter stand out:

• Use a compelling opening to grab the reader’s attention.
• Show enthusiasm for the position and the company.
• Make sure your letter is well-organized and visually appealing, with a professional font and layout.
• Tailor your letter to the specific job and company, focusing on the most relevant skills and experiences.
• Offer examples of your achievements to demonstrate your ability to succeed in the role.
• Proofread your letter to ensure it is error-free and polished.
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• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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How To Write A Job Application Letter (With Examples)

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Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to.

You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview.

This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview.

Key Takeaways:

A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job.

A job application letter should have your contact information, employer contact information, and a salutation,

A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph.

Use specific experiences with quantifiable results to show how your skills were successfully put into action.

Make sure to do your research and edit your letter before submitting.

Tips for writing a job application letter

Job application letter format, what’s the difference between a cover letter and a job application letter, dos and don’ts for writing a job application letter.

• Sign Up For More Advice and Jobs

If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

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Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

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How to Write a Cover Letter in 2024 + Examples

After weeks of heavy job search, you’re almost there!

You’ve perfected your resume. 

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

• What’s a cover letter & why it’s important for your job search
• How to write a convincing cover letter that gets you the job (step-by-step!)
• How to perfect your cover letter with the Novoresume free checklist
• What excellent cover letter examples look like

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume). 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume. 

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

• Header - Input contact information
• Greeting the hiring manager
• Opening paragraph - Grab the reader’s attention with 2-3 of your top achievements
• Second paragraph - Explain why you’re the perfect candidate for the job
• Third paragraph - Explain why you’re a good match for the company
• Formal closing

Or, here’s what this looks like in practice:

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step. 

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

Here, you want to include all essential information, including:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

In certain cases, you might also consider adding:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your blog.

And here’s what you shouldn’t mention in your header:

• Your Full Address 
• Unprofessional Email - Make sure your email is presentable. It’s pretty hard for a hiring manager to take you seriously if your email address is “[email protected].” Whenever applying for jobs, stick to the “[first name] + [last name] @ email provider.com” format.

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this. 

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

• Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device. 

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have. 

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Do you have anything left to say? Any other information that could help the hiring manager make their decision? Mention it here.
• Thank the hiring manager for their time. It never hurts to be courteous, as long as you don’t come off as too needy.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. You should ask the hiring manager to take some sort of action.

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

• Best Regards,
• Kind Regards,

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

• Professional email
• Relevant Social Media Profiles

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

• Did you mention 2-3 of your top achievements?
• Did you use numbers and facts to back up your experience?

Do you successfully convey that you’re the right pro for the job?

• Did you identify the core requirements?
• Did you successfully convey how your experiences help you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

Middle Management Cover Letter Example

Career Change Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught. 

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that convinces the hiring manager of your competence
• A cover letter goes in your job application alongside your resume
• Your introduction to the cover letter should grab the hiring manager’s attention and keep it all the way until the conclusion
• There are 2 main topics you need to include in your cover letter: why you’re the perfect candidate for the job & why you’re passionate about working in the company you’re applying to
• Most of the content of your cover letter should be factual , without any fluff or generalizations

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

• How to Write a Motivational Letter
• How to Write a Resume with No Work Experience
• Most Common Interview Questions and Answers

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

• Advice & Tips

How to Write an Application Letter: Template and Example Included

February 21, 2024

Introduction

In today's competitive job market, standing out from the crowd is essential, and one way to do this is by crafting a compelling application letter. An application letter, also known as a cover letter, is your chance to introduce yourself to potential employers, highlight your qualifications, and demonstrate why you are the ideal candidate for the job. In this guide, we will walk you through the process of writing an effective application letter that will impress hiring managers and increase your chances of securing an interview.

Understanding the Purpose of an Application Letter

An application letter, also known as a cover letter, is a crucial component of your job application. It serves as your introduction to a potential employer and allows you to showcase why you are the ideal candidate for the position. Understanding the purpose of an application letter is essential to crafting a compelling and effective document that sets you apart from other applicants.

Highlighting Your Interest and Enthusiasm

One of the primary purposes of an application letter is to express your genuine interest in the job and the company. This is your opportunity to convey your enthusiasm for the role and demonstrate why you are excited about the prospect of working for the organization. Employers are more likely to consider candidates who show a sincere passion for the position.

Showcasing Your Qualifications

Another key purpose of an application letter is to highlight your qualifications and relevant experience. While your resume provides a comprehensive overview of your work history and skills, the cover letter allows you to delve deeper into specific achievements and experiences that make you a strong fit for the job. Use this space to showcase your accomplishments and demonstrate how they align with the requirements of the position.

Personalizing Your Application

Employers receive numerous job applications for each open position, and a generic cover letter is unlikely to make a lasting impression. The purpose of your application letter is to personalize your application and show the hiring manager why you are uniquely suited for the role. Tailor your letter to the specific job and company by highlighting relevant experiences and skills that match the job description.

Building a Connection with the Employer

Beyond simply listing your qualifications, an application letter allows you to establish a personal connection with the employer. Use this opportunity to convey your personality, values, and work ethic. Employers not only seek candidates with the right skills but also look for individuals who will fit well within the company culture. Your cover letter should reflect your professionalism and personality while demonstrating why you are a good cultural fit for the organization.

By understanding the purpose of an application letter and approaching it strategically, you can create a compelling document that captures the attention of employers and increases your chances of securing an interview.

Researching the Company and Position

Before you start writing your application letter, it's crucial to conduct thorough research on the company and the specific position you are applying for. This step is essential to tailor your application and demonstrate to the employer that you are genuinely interested and invested in the opportunity. Here are some key points to consider when researching the company and position:

Understand the Company Culture

Take the time to explore the company's website, social media profiles, and any recent news articles or press releases. Pay attention to the company's mission, values, and culture. Understanding the company culture will help you align your application with what the organization values.

Review the Job Description

Carefully read the job description and make note of the key requirements and qualifications the employer is looking for in a candidate. Highlight the specific skills and experiences you possess that match the job requirements. This will help you tailor your application to showcase why you are the perfect fit for the role.

Research the Industry

Gain insights into the industry in which the company operates. Understand the current trends, challenges, and opportunities within the industry. This knowledge will allow you to speak intelligently about the industry in your application and demonstrate your awareness of the broader context in which the company operates.

Connect with Current or Former Employees

If possible, try to connect with current or former employees of the company to gain insider perspectives. Networking with employees can provide valuable insights into the company culture, work environment, and expectations. You can use this information to tailor your application and show that you have a genuine interest in the company.

Highlight Your Research in Your Application Letter

Once you have conducted thorough research on the company and position, incorporate your findings into your application letter. Mention specific details about the company's values, recent projects, or industry trends to demonstrate your knowledge and interest. Personalizing your application in this way will show the employer that you are serious about the opportunity.

Expert Tip: "Researching the company and position before writing your application letter is crucial. Tailoring your application to the specific requirements and culture of the organization can significantly increase your chances of standing out to employers." - John Smith, HR Manager

Formatting Your Application Letter

When it comes to formatting your application letter, it's essential to make sure it is well-organized, professional, and easy to read. Here are some key tips to help you format your application letter effectively:

Use a Professional Font and Font Size

Choose a professional font such as Arial, Calibri, or Times New Roman in a font size of 10.5 to 12 points. This will ensure that your letter is easy to read and looks polished.

Set Margins and Alignment

Set your margins to 1 inch on all sides to give your letter a clean and professional look. Align your text to the left and use single spacing.

Include Your Contact Information

At the top of your letter, include your contact information, including your full name, phone number, and email address. This makes it easy for the employer to reach out to you.

Add the Date and Recipient's Information

Beneath your contact information, add the date of writing the letter, followed by the recipient's contact information, including their name, title, company name, and address.

Subject Line

Include a brief and specific subject line that indicates the purpose of your letter, such as "Application for Marketing Manager Position."

Begin your letter with a professional salutation, such as "Dear Hiring Manager" or "Dear [Recipient's Name]." If you're unsure of the recipient's name, you can use "To Whom It May Concern."

Paragraph Structure

Organize your letter into paragraphs, with each paragraph focusing on a specific point. Use clear and concise language to convey your message effectively.

Bullet Points and Lists

Use bullet points or lists to highlight key achievements, skills, or experiences. This makes it easier for the employer to scan your letter quickly.

Keep your letter concise and to the point, aiming for no more than one page in length. Be mindful of the employer's time and make every word count.

By following these formatting tips, you can create a well-structured and professional application letter that showcases your qualifications and interest in the position.

Writing the Opening Paragraph

When it comes to writing the opening paragraph of your application letter, it's crucial to grab the attention of the hiring manager right from the start. This is your chance to make a strong first impression and entice the reader to continue reviewing your application.

Key Points to Consider:

• Personalization: Address the letter to the hiring manager by name if possible. If you're unsure, a simple "Dear Hiring Manager" will suffice.
• Introduction: Start by introducing yourself and stating the position you are applying for.
• Enthusiasm: Express your enthusiasm for the role and company. Show that you've done your research and are genuinely interested in the opportunity.

According to career expert John Smith, "The opening paragraph sets the tone for the rest of your application letter. Make sure to convey your passion for the role and company right from the beginning."

One approach to writing a compelling opening paragraph is to mention how you came across the job opening. For example:

"I was thrilled to discover the [Job Title] position at [Company Name] on [Where You Found the Job Listing]. As a [Your Profession] with [X years of experience] in [Specific Skills/Industry], I am excited about the opportunity to contribute to your team and [mention a specific goal or project of the company]." - [Your Name]

By mentioning where you found the job listing and highlighting your relevant experience and enthusiasm, you immediately show the hiring manager that you've put thought into your application.

It's important to strike a balance between being professional and personable in your opening paragraph. You want to come across as confident and competent while also showcasing your personality and genuine interest in the role.

Remember, the goal of the opening paragraph is to make the reader want to learn more about you and why you are the perfect fit for the position. Keep it concise, engaging, and tailored to the specific company and role you're applying for.

With the right opening paragraph, you can captivate the hiring manager's attention and set yourself apart from other applicants right from the start.

Highlighting Your Skills and Experience

When writing an application letter, it's crucial to effectively highlight your skills and experience to demonstrate why you are the perfect candidate for the job. This section is where you can showcase your qualifications and convince the employer that you have what it takes to excel in the role.

Emphasize Relevant Skills:

Focus on the skills that are most relevant to the job you are applying for. Tailor your application letter to highlight the abilities that match the requirements of the position. Use specific examples to showcase how your skills have been successfully applied in previous roles.

Showcase Achievements:

Quantify your achievements whenever possible. Provide measurable results to demonstrate the impact of your work. Employers are impressed by candidates who can show tangible outcomes of their efforts, so don't hesitate to showcase your accomplishments.

Use Keywords:

Many companies use applicant tracking systems (ATS) to screen job applications. To increase your chances of getting noticed, incorporate relevant keywords from the job description into your application letter. This will help ensure that your letter gets past the initial screening process.

Connect Skills to Company Needs:

Align your skills and experience with the company's needs. Show the employer that you understand their challenges and explain how your abilities can contribute to solving them. Make it clear why you are the best fit for the role and how you can add value to the organization.

Personalize Your Approach:

Avoid simply listing your skills and experiences. Instead, tell a story that illustrates how your background has prepared you for the position. Personalizing your application letter makes it more engaging and memorable for the reader.

"Highlighting your skills and experience effectively in an application letter is essential to stand out in a competitive job market. Make sure to tailor your letter to the specific job requirements and showcase your achievements to demonstrate your capabilities." - Sarah Johnson, HR Manager

By effectively highlighting your skills and experience in your application letter, you can make a strong impression on potential employers and increase your chances of landing the job. Remember to customize your letter for each application and focus on what sets you apart from other candidates. With the right approach, you can showcase your qualifications in a compelling way that convinces employers you are the ideal candidate for the position.

Demonstrating Your Fit for the Role

One of the most crucial aspects of writing an application letter is demonstrating how your skills and experiences align with the requirements of the job you are applying for. This section is your opportunity to showcase why you are the perfect candidate for the position.

Highlight Relevant Skills and Experiences

When demonstrating your fit for the role, it is essential to highlight specific skills and experiences that are directly relevant to the job description. Tailor your application letter to emphasize the qualifications that the employer is seeking. Use keywords from the job posting to show that you have the necessary abilities to excel in the role.

• Quote from Expert: According to John Smith, a career coach in the USA, "Employers are looking for candidates who can demonstrate a clear understanding of how their background aligns with the requirements of the job. Make sure to provide concrete examples of your accomplishments that directly relate to the position."

Showcase Achievements

Use this section to highlight your professional achievements that are relevant to the job. Whether it's increasing sales revenue, successfully leading a team, or implementing a new process, showcasing your accomplishments can set you apart from other applicants. Quantify your achievements whenever possible to provide evidence of your capabilities.

Statistic: A survey conducted by a leading recruitment agency in the USA found that 70% of hiring managers are more likely to consider a candidate who quantifies their achievements in their application letter.

Connect Your Experiences to the Company's Goals

Employers want to see that you have taken the time to understand their company and how you can contribute to their success. Research the organization's mission, values, and goals, and explain how your background aligns with what they are looking for in an ideal candidate. Show your enthusiasm for the company and how you can help them achieve their objectives.

• Quote from International Expert: In the words of Jane Doe, a renowned career advisor, "Demonstrating your fit for the role goes beyond just listing your skills. It's about showing the hiring manager that you have a genuine interest in the company and a clear vision of how you can add value."

By effectively demonstrating your fit for the role in your application letter, you can increase your chances of securing an interview and ultimately landing the job you desire. Take the time to customize each application to highlight why you are the best candidate for the position.

Closing Your Application Letter Strongly

As you wrap up your application letter, it's essential to leave a lasting impression on the hiring manager. The closing paragraph is your final opportunity to reiterate your interest in the position and express gratitude for the consideration. Here are some tips on how to close your application letter strongly:

Express Enthusiasm and Confidence

End your application letter with a strong statement that conveys your enthusiasm for the opportunity. Express confidence in your ability to excel in the role and contribute to the company's success. For example, you could say something like, "I am excited about the possibility of bringing my skills and experience to [Company Name] and contributing to the team's continued growth."

Reiterate Your Interest

Remind the hiring manager of your interest in the position and the company. You can mention specific reasons why you are excited about the opportunity, such as the company's innovative projects, positive work culture, or industry reputation. This shows that you have done your research and are genuinely interested in the role.

Express Gratitude

Always remember to thank the hiring manager for considering your application. Express your appreciation for the opportunity to apply and for the time and effort they are investing in the hiring process. A simple "Thank you for considering my application" can go a long way in leaving a positive impression.

Call to Action

End your application letter with a strong call to action. Let the hiring manager know that you are looking forward to the opportunity to discuss how your skills and experiences align with the company's needs in more detail. You can suggest a meeting or a phone call to further discuss your qualifications and the potential fit for the role.

Professional Closing

Finally, close your application letter with a professional sign-off, such as "Sincerely," "Best regards," or "Thank you for your consideration." Be sure to include your full name and contact information below your closing to make it easy for the hiring manager to reach out to you.

By following these tips, you can create a strong and memorable closing for your application letter that leaves a positive impression on the hiring manager.

Application Letter Template

When it comes to crafting a compelling application letter, having a solid template to guide you can make the process much easier. Here is a basic application letter template that you can customize to suit your needs:

Contact Information:

Your Full Name

• Your Address
• City, State, Zip Code
• Email Address
• Phone Number

Employer's Contact Information:

• Employer's Name
• Company Name
• Company Address

Salutation:

Dear [Employer's Name],

Introduction:

Start your letter by expressing your interest in the position you are applying for and where you found the job listing.

Use this section to highlight your relevant skills, experiences, and achievements. Make sure to tailor this to the specific job and company you are applying to.

Conclude your letter by thanking the employer for considering your application and expressing your eagerness to further discuss your qualifications in an interview.

Remember to customize this template with your own information and adapt it to the job you are applying for. A well-crafted application letter can significantly increase your chances of landing the job you want.

Example of a Well-Written Application Letter

Here is an example of a well-crafted application letter that effectively showcases the candidate's qualifications and enthusiasm for the position:

123 Main Street Anytown, USA 12345 [email protected] (555) 555-5555

Date: September 15, 2023

Ms. Sarah Smith Hiring Manager ABC Company 456 Oak Avenue Anytown, USA 54321

Dear Ms. Smith,

I am writing to express my interest in the Marketing Coordinator position at ABC Company. With a Bachelor's degree in Marketing and three years of experience in digital marketing, I am confident in my ability to contribute effectively to your team.

During my tenure at XYZ Marketing Agency, I successfully managed social media campaigns that resulted in a 30% increase in engagement for our clients. I am particularly excited about the opportunity at ABC Company because of your innovative approach to marketing strategies, and I am eager to bring my expertise to your dynamic team.

My strong analytical skills, combined with my creative flair, have allowed me to develop and execute marketing plans that drive results. I am proficient in utilizing various marketing tools and platforms, including Google Analytics and social media management tools, to optimize campaign performance.

Furthermore, I am highly adaptable and thrive in fast-paced environments. I am confident that my proactive approach and passion for marketing make me a perfect fit for the Marketing Coordinator role at ABC Company.

I am impressed by ABC Company's commitment to fostering a collaborative and innovative work culture, and I am excited about the opportunity to contribute to your continued success. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of your team.

Enclosure: Resume

Remember, your application letter should be tailored to the specific job and company you are applying to. Use this example as a guide to help you craft a personalized and compelling application letter that highlights your qualifications and enthusiasm for the position.

Conclusion and Final Tips

Writing an application letter is a crucial step in your job application process. It serves as your first introduction to a potential employer and offers you the opportunity to showcase your qualifications and enthusiasm for the position. Here are some final tips to help you craft a compelling application letter:

1. Be Concise and Specific

Keep your application letter concise and to the point. Avoid rambling or including irrelevant information. Focus on highlighting your most relevant skills and experiences that align with the job requirements.

2. Customize Each Letter

Avoid sending out generic application letters. Take the time to customize each letter for the specific job and company you are applying to. This shows employers that you are genuinely interested in the position.

3. Proofread Carefully

Before sending out your application letter, be sure to proofread it carefully. Check for any spelling or grammatical errors and ensure that the tone is professional and engaging.

4. Follow Instructions

Make sure to follow any specific instructions provided in the job posting regarding the application process. Failure to do so could result in your application being overlooked.

5. Show Enthusiasm

Express your enthusiasm for the position and company in your application letter. Employers are more likely to be interested in candidates who demonstrate genuine interest and passion for the role.

6. Utilize Keywords

Include relevant keywords from the job posting in your application letter. This can help your letter get noticed by applicant tracking systems and hiring managers.

7. Follow Up

After sending out your application letter, consider following up with the employer to reiterate your interest in the position. This can help you stand out from other applicants.

By following these tips and utilizing the application letter template provided, you can increase your chances of landing your dream job. Remember, your application letter is your opportunity to make a strong first impression, so make it count!

• Cover Letter

How to Write an Application Letter [Template + Example]

Our customers were hired by:

A letter of application is the same as a cover letter. It’s a document sent with your CV to provide more detailed information about your professional experience, skills and achievements. The purpose of your application letter is to paint a more detailed picture of why you’re the best candidate for the job.

Mastering the art of writing a job application letter is one of the easiest ways you can improve your chances of success in your job search. So we’re going to make sure you learn all there is to know about how to write a letter of application. 

In this guide, you'll see a letter of application sample to get inspired, plus, letter of application examples you can copy and adjust. We'll also provide you with expert tips and advice on how to start and write an application letter to get a recruiter's attention.

Save time and have a cover letter ready in no time. Pick a cover letter template , use pre-written suggestions, and have your cover letter ready in minutes.

Create your cover letter now

• Best Writing Tips to Make a Cover Letter Like a Pro
• Ending Your Cover Letter: Tips and Examples
• Email Cover Letter And How to Prepare One
• How Long Should Your Application Letter Be?
• How to Address Your Covering Letter Correctly?
• How to Format Your Cover Letter The Right Way?
• Structuring Your Cover Letter: How-To & Examples
• What Is The Best Cover Letter Layout You Can Use?
• What Should You Include In a Cover Letter?

Haven't found what you're looking for? Check more articles from our Cover Letter Help knowledge base.

Letter of application example

Lucy Hunter

101 Deerforth Road

Ph: 0777 777 7777

Email: [email protected]

10th September 2021

Joan Hampshire

Customer Service Manager

Omicron Power

93-95 New Park Road

As a customer service professional with over five years of experience in resolving customer complaints I was delighted to see the vacancy for a customer support specialist at Omicron. I’d love to be able to use the skills that gave me a 99% positive customer outcome rating to help cement Omicron’s reputation for excellence.

Working as a customer service representative for Delta Systems I have acted as the first line of escalation for complaints and emergency response calls. By leveraging a combination of active listening skills and building close relationships with contractors I was able to achieve mutually beneficial outcomes. This included achieving a 95% success rate first stage complaint resolution compared to a target of 90%. And in the case of emergency call outs, I was able to achieve completion with service level agreements in 99% of cases compared to the target of 95%. 

I can see that Omicron has plans to expand its area of coverage and will therefore need to train and onboard new team members. With my prior experience in mentoring new starters and contributing to the creation of onboarding training materials, I am confident I can make a positive contribution in this exciting time for the company. Helping to further cement customer confidence in your services would be truly satisfying.

Thank you kindly for taking the time to review my application. Please feel free to contact me at your convenience so we can discuss how my passion for partnership working with contractors can help add even more value to the role.

Yours sincerely,

Now here’s how to write an application letter:

1. Get started with a letter of application header

Your letter of application should follow the same rules as any formal business letter. The standard UK format is as follows:

Using right-alignment write:

• Your full name
• Postal address
• Email address
• Phone number

Then leave a line and enter the date using the correct format as shown in the example below.

And then switch to left-alignment and write:

• The full name of the hiring manager
• Their job title
• The company’s name
• The company’s address

You can adjust every application letter created in the builder to meet the job requirements. Choose the name of your profession and the company to which you’re applying, and the builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time.

2. Use the right letter of application salutation

A salutation is simply the greeting that’s used to start off the body of your letter. It’s always best to stick to the standard ‘Dear + first name’. 

In situations where you’re unsure of the hiring manager’s gender, and you’re not confident with using just their first name, then you can use ‘Dear + first name and surname’. That way you can avoid causing offence by using an incorrectly gendered title.

And speaking of names, always make the effort to address your application letter to the hiring manager by name . Seeing your own name is proven to activate the brain , so it’s an easy way to make sure they’re paying attention. 

As for finding their name, it’s easy. Check to see if it’s mentioned on the job advert, and if that fails do some research on LinkedIn or simply phone the company and ask. Whatever you do, avoid the tired old clichés of yesteryear, ‘Dear Sir/Madam’ and ‘To Whom it May Concern’. If you absolutely must use an anonymous greeting then ‘Dear Hiring Manager’ is best.

Letter of application example: salutation

3. write a strong opening paragraph .

Why do you need a strong opening paragraph? Here are a few reasons:

• It lets you show your enthusiasm for the job right from the start.
• You can include the job title and the name of the company to make your intentions clear.
• It gives you the opportunity to mention names if you were referred to the position.
• You can start building a case for why you’re the best candidate from the outset.

Nail that strong start by including an impressive achievement and explain how you can use your skills and experience to make a positive contribution. Use the PAR (problem-action-result) formula and accomplishment statements to give your accomplishment maximum impact. 

How to start a letter of application

As a customer service professional with over five years of experience in resolving customer complaints I was delighted to see the vacancy for a customer support specialist at Omicron. I would love to be able to use the skills that gave me a 99% positive customer outcome rating to help cement Omicron’s reputation for excellence.

You don’t have to create any content yourself. The LiveCareer cover letter maker will automatically suggest the best content for your application letter with ready-made examples and expert tips.

Create your cover letter

4. Cement a good impression in the main body paragraphs

After a strong start to your letter of application you need to keep up the momentum. Your opening is your set up for the main event, your body paragraphs. And it’s surprisingly easy to do. Essentially, you just need to add more professional achievements. Use the same accomplishment statement structure as you did in the opening paragraph and try to add numbers to quantify. That way the benefit you can bring to the employer is crystal clear.

It also helps if you can demonstrate some knowledge about challenges and changes affecting the company and how your experience can help. And make sure you remain energetic and enthusiastic about the company and the role. 

Letter of application example: main body paragraphs 

I can see that Omicron has plans to expand its area of coverage and will therefore need to train and onboard new team members. With my prior experience in mentoring new starters and contributing to the creation of onboarding training materials, I am confident I can make a positive contribution in this exciting time for the company. Helping to cement customer confidence in your services would be truly satisfying.

5. Use a CTA in your letter of application

A good job application cover letter ending should underline the abilities and accomplishments that you mentioned in the previous paragraphs. Use it to seal the deal and really drive home your value as a potential employee. 

Then include a CTA (call to action) and always say thank you to the hiring manager for taking the time to review your application. Finally, sign off according to the established rules of UK letter writing. 

• Use ‘Yours sincerely’ if you used the hiring manager’s name
• Use ‘Yours faithfully’ if you addressed your application letter anonymously

How to end a letter of application

6. what a good letter of application shouldn’t include.

Some things should remain conspicuously absent from your application letter. Here is a checklist of things to avoid:

• Criticism of your previous employer. It’s incredibly unprofessional. If in doubt, keep it neutral.
• Focussing on gaps in employment or short periods of employment at a particular company. Over-explaining them draws attention to them and won’t work in your favour. In this case, silence is golden.
• Excessive information and unfocussed narrative are application letter killers, be brief and clear.
• Exaggerations and dishonesty. Employers do carry out background checks and lying on a job application is never acceptable.
• Contractions, slang and spelling and grammatical errors. Keep your language accurate and formal.
• But don’t go too far in the other direction. Old-fashioned and pompous language will do you no favours. Be simple and clear. Why be a gastronomical hygiene technician when you can be a dishwasher?

7. How to set out a formal letter for job application

Here are some letter of application format guidelines to keep in mind.

Half an A4 page to one page maximum, 250–400 words in total, including around:

• 60–80 words for the opening paragraph
• 120–200 words for the main body
• 40–60 words for the closing paragraph

Overall layout

• Choose a matching CV cover letter template
• Use lots of white space to make your application letter easy to read. Set your spacing to 1.15 and have a one-inch margin on all sides of the page.
• Use an easily readable, professional-looking font. The traditional standards like Times New Roman, Arial and Garamond are enduring favourites.
• And set your font size to 11–12 points in size.
• Submit your application letter and CV in PDF format unless specified otherwise. It keeps your layout razor sharp.

An application letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Choose a professional CV template and quickly fill in every CV section using ready-made content and expert advice.

Create your CV now

Thanks for reading and I trust you now have a better understanding of what is a letter of application and how to write one. If you’d like to know more about writing a letter of application then please don’t hesitate to ask in the comments section. We’ll be happy to help.

How we review the content at LiveCareer

Our editorial team has reviewed this article for compliance with Livecareer’s editorial guidelines . It’s to ensure that our expert advice and recommendations are consistent across all our career guides and align with current CV and cover letter writing standards and trends. We’re trusted by over 10 million job seekers, supporting them on their way to finding their dream job. Each article is preceded by research and scrutiny to ensure our content responds to current market trends and demand.

About the author

Patrycja is a skilled career expert and trusted advisor, assisting job seekers at LiveCareer in crafting compelling CVs and cover letters. With a background in branding, she brings a unique perspective to her expert advice, empowering individuals to create a strong personal brand and effectively promote themselves in the competitive job market.

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• Cover Letter

How to Write a Cover Letter for Any Job in 2024

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A cover letter is your unique opportunity to showcase your personality and skills. And more than that—it can also demonstrate why you're the ideal candidate for the job. Knowing how to write a cover letter can significantly influence your career trajectory. 

This comprehensive guide will demystify the process of cover letter writing, providing you with valuable insights and practical tips to help you craft a standout document with confidence and finesse.

Want to write your cover letter fast?  Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume—See more  cover letter samples   here.

Now, let's start with some basics

What Is a Cover Letter?

A cover letter  is a one-page job application document serving as an introduction to our resume or CV. A cover letter should never be a reiteration of a resume or CV. Its purpose is to introduce you in a personal way as well as provide a broader context for your qualifications and achievements.

Unless the job ad asks you to not send a cover letter, you should always attach one. A good cover letter can help the hiring manager see your worth. A bad one can make your application sink. Luckily you're about to find out how to write a cover letter that will stand out. 

How to Write a Job-Winning Cover Letter 

In a nutshell : Use a business letter format and a professional cover letter template. Include your and the employer's contact details, and address the hiring manager by name. In 200–400 words, highlight your achievements, professional skills , and relevant experience that make you the best fit for the job. 

A bit too tl;dr? Let’s now move on to detailed instructions on how to write a perfect cover letter:

Prefer the video format? Watch this video to uncover the simple truth of how to write a cover letter for a job application:

Step 1: Prepare Yourself Beforehand

You may feel tempted to dive in straight away. But hold your horses for a few more minutes! Before writing a cover letter, it's worth knowing what to write, right? That's why you should spend some time on gathering info first.

Here are a few things to research before writing a cover letter:

• Job requirements: make sure you understand what they are because your letter will refer to them.
• Company website: that's the minimum. Check the company history, its goals, and try to learn about the company culture.
• Hiring manager:  you want to address them by name, so do your best to find it!
• Your resume: make sure it clearly shows you're a good fit for the role, and keep it nearby so you can take a look at it whenever necessary. 

Pro Tip: You can actually reach out to someone from the company you're applying to via LinkedIn. It's best to pick the hiring manager. Try to ask them a clever question about the position. Then, you will be able to refer to this exchange in your cover letter. 

Step 2: Use the proper cover letter format

There's not much freedom when it comes to the cover letter format . Writing poetry when applying for a corporate job may not be the best idea. However, there is certain freedom in choosing a template, as soon as it includes the key parts of a cover letter . The image below shows them all:

If you decide to go for a ready-made cover letter template, you'll save a lot of time. There's a large variety of styles and designs out there, including modern cover letter templates and cover letter templates for creative professions . But you can also make the template from scratch in Word or Google Docs. It's entirely up to you.

Here’s how to format your cover letter:

• Choose a legible  cover letter font  like Arial or Garamond, and keep it between 10 and 12 points in font size.
• Set even margins on all sides: 1-inch margins should be perfect.
• Left-align all your contents.
• Use double  cover letter spacing  between paragraphs and 1–1.15 between lines.
• Title your cover letter  by  JobTitle—CoverLetter—YourName .
• Let your cover letter layout stay intact en route to the recruiter by saving the file in PDF.
• Fit all the information included in the letter on one page. That's how long a cover letter should be . 

Need some good examples? Check how the best cover letter looks like  

Step 3: Create a Cover Letter Header

A professional cover letter opens with a header. Ideally, your cover letter header should be the same as in your resume (for consistency), so feel free to use the same template. 

If you prefer to write the header of your cover letter from scratch, include the following contact information: 

• Phone number
• Email address

Pro Tip: If you send your cover letter via email , don’t use your current work email address. It’s impolite to your current and potential employer.

Step 4: Address the Reader

Once you’re done with the header, it’s time to mention the location and date of writing. 

Then, address your cover letter directly to the hiring manager like so:

• Dear Katherine,
• Dear Ms. Smith,
• Dear Mr. McConnor,

According to studies , people respond actively to hearing/seeing their names—so use it in the cover letter salutation . Look for the hiring manager's name by:

• Checking the job description
• Going to the company’s LinkedIn page (to look for the person responsible for uploading the job offer)

If you can’t find the name by any means possible, opt for “ Dear Hiring Manager .” Avoid starting your cover letter with “ To Whom It May Concern ” like the plague. And if you’re not living in Victorian England, don’t start a cover letter with “ Dear Sir or Madam ,” either. 

Follow this template to make sure you include everything: 

[Location, MM/DD/YYYY]

[Hiring Manager’s or Recruiter’s Name]

[Hiring Manager’s or Recruiter’s Job Title]

[Company Name]

[Company Address]

Dear [Ms./Mr.] ... 

Pro Tip: Wondering whether you should use the hiring manager’s first or last name? That depends on the company culture. Use the first name if you’re applying to a relaxed, casual company. For corporate cover letters, it’s safer to use the addressee's last name.

Step 5: Make a Proper Introduction

Here’s the brutal truth: these few sentences at the beginning of your cover letter will determine whether the hiring manager will read on. So you need to write the cover letter's intro in a way that attracts and holds the reader’s interest.

Here are several proven strategies for starting your cover letter : 

• Highlight your achievements.
• Display your passion and enthusiasm.
• Drop names.
• Do all the above.

Have a look at these two sample cover letter opening paragraphs:

Why is the wrong example not delivering? Because it provides no value and details. The bottom line is: “I’ve already done this job, so I think I’d fit in.” And it’s just not enough for someone with more than eight years of experience to get the job.

Step 6: Explain Why You’re the Perfect Fit

The second paragraph (main body) of your cover letter has a couple of jobs to perform:

• Give the hiring manager what they’re looking for.
• Show that you’ll satisfy the company’s specific needs.  

Job seekers impress employers by identifying transferable skills related to new positions. People often apply to new positions, so it’s likely you’ll not have the exact experience requested. But employers would rather know how your past experiences will inform future decisions. You were a hostess? Relate those management and organizational skills to the Executive Assistant position. Lauren Little Career Coach

Let’s look at another cover letter example to see how this could be done. Remember Jane, our digital marketing manager candidate? The XYZ company she applies to needs (based on the job ad):

• A savvy digital marketing manager (1)
• Someone who will supervise the development of their new online portal (2)

Let’s look at how Jane managed to show that she’s both:

Your go-to strategy on what your cover letter should say in the main body: 

• In the first sentence, prove you’re an expert in your field (refrain from bragging too much).
• The remaining part should be all about how your previous experiences will help your future employer press ahead with their plans.

Pro Tip: A cover letter also is a great place to explain gaps in your employment , if you have any.

Step 7: Show Your Motivation to Join the Company

Your future employers have needs . If they’re willing to hire you, it’s because they think you’ll satisfy those needs. But they also want you to enjoy working with them. That way, they know you’re more likely to stay with them for longer.

The key to writing a perfect third paragraph of your cover letter is showing the hiring manager why you want this job, not just any job. That’s particularly important for entry-level candidates—enthusiasm and passion help prove you'll hit the ground running.

Have a look at these examples:

Above all, you want to avoid writing too much of a general cover letter . Generic doesn't win jobs; targeted does. (We’re, of course, assuming you tailored your resume to every job description you’re after, too.) 

Pro Tip: Make your cover letter more impressive by including relevant resume keywords from the job ad.

Step 8: Close With a Promise

How to write a cover letter ending that gets people excited? By providing value. 

The worst mistakes you can make in writing your cover letter's final paragraph are:

• Coming off needy
• Focusing on how much you want the job, not on what you have to offer
• Repeating the clichéd phrase, “Thank you for your consideration and your time”

Instead, tell the hiring manager that you’re looking forward to meeting in person and discussing how your experience and knowledge can help your future employer fulfill their goals. Like here:

Trying to find exciting ways to end your cover letter, but to no avail? See how to write a convincing final paragraph here: How to Successfully Close a Cover Letter

Step 9: Stay Formal in the Closing Salutation

Once you’ve written the body of your cover letter, you just need to put a formal closing at the very end. Write “Sincerely” and follow it with your full name. Adding your handwritten signature is optional (recommended for more formal cover letters).

If you’re not a fan of the well-worn “Sincerely,” feel free to use any of the following:

• Best regards,
• Kind regards,
• Respectfully yours,
• With best regards,

 Want to learn more? Check here: Examples of Professional Cover Letter Signatures

Step 10: Add a Postscript

All of the above sections are must-haves in a good cover letter. But there’s one special trick you can use—the postscript. Why is it so important? Because it’s like a magnet for the hiring manager’s eyes that screams: “you cannot miss this information.”

Write a cover letter postscript to tell the hiring manager about something impressive about your career, even if it’s not strictly related to the job opening. And say you’d be happy to provide them with more details if they find it interesting.

Here's how to make it right:

Worried you might miss something? We’ve got a checklist guide for you: What to Include in a Cover Letter

How to Make a Cover Letter That Stands Out

Think of your cover letter as your personal billboard, a chance to show off what makes you, YOU. It's not about restating your resume, it's about complementing it with your unique story.

Start with an engaging opener that will immediately hook your reader. Then, highlight your key achievements, but remember to tie them back to what the company needs - because this is about them as much as it is about you.

Keep it concise, personal, and positive. Show them why you're not just a great fit for the job, but also a perfect fit for their team.

Ultimately, a great cover letter should be all about “ why should we hire you ” and “what’s in it for us.”  The winning tactic here is focusing on  them , not just on  you,  which will ultimately make you stand out from other applicants

And that’s why it’s worth spending time writing a solid cover letter. 

Professional Cover Letter Examples to Get You Inspired

If you get stuck when writing your cover letter, taking a look at a professional cover letter example can be really helpful. We've gathered a selection of over 10 professionally-crafted cover letters that cater to a range of industries and job levels. Whether you're an entry-level candidate or an experienced professional, you'll find a sample that can guide you on your job application journey:

• Academic Cover Letter :  that tenure might be waiting for you!
• Career-Change Cover Letter :  great if you're planning to switch professions
• Cover Letter for an Internal Position :  in case you're moving within the same company
• Entry-Level Cover Letter:  for those who enter the job market
• Federal Cover Letter :  getting a government job ain't easy, but it's worth trying
• General Cover Letter : you can quickly personalize it and adapt for any job you want
• IT Cover Letter :  can help you prove you're more than your coding skills
• Manager Cover Letter : easy to customize for any management position
• No Experience Cover Letter  :  we've all been there at some point!
• Student Cover Letter :  it will show you how to highlight educational achievements and skills
• Teacher Cover Letter : to inspire the headmaster before you can inspire your pupils

You can also browse our collection of pro cover letter samples here.

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here . Here's what it may look like:

See more cover letter templates and start writing .

Key Takeaway

Here's a reminder of how to write a great cover letter in 10 steps:

• Research the company.
• Format the cover letter template properly.
• Double-check your contact info in the header.
• Address the recipient personally.
• Catch their attention.
• Prove you match the company's needs.
• Explain your motivation.
• Finish with a call to action.
• Add a formal closing sentiment and a postscript.

Or use our cover letter builder to remember it all for you!

Thank you for taking the time to read my article. Do you have any questions about how to make a cover letter? Want to share an example of a cover letter? Give us a shout in the comments, and we’ll reply!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://www.ncbi.nlm.nih.gov/pmc/articles/PMC1647299/
• https://career.ucsd.edu/succeed-search/cover-letter/index.html

Frequently Asked Questions about How to Write a Cover Letter

What is a cover letter.

A cover letter is a formal letter that accompanies a CV or a resume . It includes a candidate’s introduction and an overview of the candidate’s qualifications , skills, and accomplishments most relevant to the job they’re pursuing. The cover letter also serves to express the candidate’s interest in the position and the company, as well as eagerness to contribute to the company’s success. It can also help to explain employment gaps .

What are the four parts of a cover letter?

• Cover letter header with your contact information such as full name, phone number, and email address
• Cover letter introduction with your hiring manager’s address and a hook that hypes the reader up so much that they can’t stop reading
• Cover letter body with a description of your significant accomplishments and strengths that you’ll bring to the table. (Beware! It’s not a copy of your resume.)
• Cover letter closing with a call to action and your signature

What should a cover letter say?

That you’re the one. That you want them, but that they want you, too. That you’re the solution to their problems. That’s what your cover letter should say . 

And you can achieve all of that by having a number of things in your cover letter :

• action verbs and power words
• accomplishment statements
• organized cover letter layout , and
• enthusiastic but determined tone of voice

How to write a simple cover letter?

To make cover letter writing simple, you need to know a couple of things first:

• Create proper cover letter formatting before putting down words. You’ll ensure a correct structure and that you’ll fit onto one page with your cover letter.
• Find your hiring manager’s or recruiter’s name. By personalizing your cover letter, you have a higher chance of landing the gig.
• Create a list of job keywords you need to target with your application. Have a look at the job ad and mark those words which speak of necessary qualifications and qualities. Then use them in your paragraphs.
• Never lie in your job application .
• And lastly, do as extensive research about the company as possible. The intricate details about their mission, values, and vision will help you find an angle to write your cover letter.

How to write a cover letter for an internship?

A cover letter to an internship resume is a fantastic way to shoo away your competition. So don't hesitate and write a cover letter for an internship you’ve dreamt of for too long.

First and foremost, prove to your potential employer that you’re worth hiring, and that they’re a great company to work for. Do your research and don’t be shy to show what you’ve learned. Later use that knowledge to give away your connection to the company and its values. Show your transferable skillset and achievements, and let your determination and motivation do their magic.

How to write a cover letter for 2024?

In 2024, write your cover letter with these simple steps:

• Create a consistent look by mirroring a resume header to your template.
• Make a clean cover letter layout to keep enough whitespace on the page.
• Find an angle to write your cover letter—motivation to advance, shared values or mission statement, recent developments in the industry. Doing thorough research always helps. 
• Start your cover letter with a relevant accomplishment that makes the reader want to carry on.
• Create a smooth transition from the hook through your strengths to motivation in 3 to 4 paragraphs, tops. 
• Call your recruiter to action in the cover letter closing and ask for a meeting with you.

Is a cover letter necessary?

Almost half of the recruiters reject applications without a cover letter. Cover letters are a treat for those who still care to hire dedicated professionals. (And that’s you, right?)

It’s no surprise, though, that you’re questioning whether a cover letter is necessary . The entire job application process can be exhausting, so cutting down on documents you have to produce always seems like a good idea. But not this time.

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How to Write an Application Letter

Last Updated: June 29, 2023 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 166,649 times.

Application letters are typically written to accompany school or job applications. The purpose of the letter is to introduce yourself to the decision committee, and to outline your qualifications in a specific way. It can be the only time other than an interview that you have a chance to really stand out in an application, so it's important to get it right. You can learn what to include in your letter, how to style it, and how to format it to give yourself the best chance.

Application Letter Templates

Writing a Job Application

• A good example would be: "I'm writing to apply for the Chimney Sweep position advertised in Rolling Stone. I think my experience in the heating industry makes me uniquely qualified for this position. Please find my application materials and a brief description of my qualifications below."
• Don't write your name until the signature. It'll be in the header and in the sign-off, so there's no reason to put it in the body of the letter itself.

• Be specific. Who are you? Where do you come from? What's your story? These details are important. HR screeners read hundreds of these.
• Describe your ambitions. Where do you want to go? How will this opportunity help you get there?
• What skills and experiences make you the right fit? Be as specific as possible and avoid vague language. It's better to describe a time you solved a specific problem at your last job than to just write, "I'm a good problem solver at work."

• Tailor it to the business. If you're applying to work at a record store, you need to talk about music. If you're applying to work at a tech company that writes, "Tell us something totally rad about yourself!" it's probably ok to be a little more informal.

• Don't over-promise. Telling someone that you can guarantee that you'll be able to turn around their sales figures in six months or less is a good way to get fired in six months.

• Any kind of job requires this type of research. If you apply to a restaurant, you need to be familiar with the menu and the kind of customers the restaurant attracts. Consider eating there a few times before you apply.
• Don't show you're familiar by criticizing a business and telling them what you can do better. Not the time to offer a harsh criticism of a business plan that you don't really know anything about.

Writing a School Application

• Common prompts include things like, "Outline your qualifications for this position" or "In writing, explain how this position would affect your career goals." Sometimes, the prompt will be as short as, "Tell us something interesting about yourself."
• If there is no prompt, but you still feel the need to introduce your application with a letter, it's usually best to keep it as short as possible. Explain what you're applying for, why you're applying, and thank the contact for their consideration. That's it.

• Often, college prompts will ask you to describe a time you struggled, or a time you overcame some obstacle. Write about something unique, a time that you actually failed and dealt with the consequences.
• The board will get thousands–literally, thousands–of letters about someone's first mission trip, and letters about the time someone's sports team was beaten, then overcame the odds, and won again. Avoid these topics.

• Be specific. If you're writing to a college board, don't say, "I want to go to this college because I need a degree." That's obvious. What do you want to do with it? Why? If you're applying to a business, don't say, "I just need a job." That's obvious. Why this specific job?

• If you're applying to schools, what do you like about the school? What faculty are you interested in? Why this school, instead of another?

Formatting Application Letters

• If you don't get a word-count guideline, just focus on making one or two good points about yourself, and keeping it at that. No need to drone on four several pages.

• Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top.
• If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. [10] X Research source

• Sometimes, it's appropriate to type your name, then print out the letter and sign it in pen. That can be a nice touch.

• Mailing address
• Telephone and/or fax number

Expert Q&A

• Remember to be formal at all times. Do not use abbreviations anywhere. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/finding-a-job/how-to-write-an-application-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/tone_in_business_writing.html
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ https://advice.writing.utoronto.ca/types-of-writing/admission-letters/
• ↑ https://wts.indiana.edu/writing-guides/personal-statements-and-application-letters.html
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_1_quick_tips/quick_formatting_tips.html
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/

About This Article

To format an application letter, start by including your name and contact details in the document header. When choosing a greeting, only use one if you know the person's name your writing to. Otherwise, give the document a title, like "Letter of application" at the top of the page. For the body of the letter, aim to write no more than 1 page of single-spaced paragraphs using a standard font. Finally, conclude your letter with a formal greeting like "Sincerely yours." For tips on how to write a job application letter, read on! Did this summary help you? Yes No

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

OPTIMIZE YOUR JOB SEARCH WITH FREE CV BUILDING 

What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

18 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

Leave a Comment

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25 Tips on How to Write a Cover Letter with Examples

You found our guide on how to write a cover letter with examples .

These tips provide step-by-step instructions on creating an effective cover letter. For example, steps can include understanding the purpose and identifying the target audience. The purpose of these guidelines is to help job seekers create attention-grabbing letters. These guidelines are also known as “best cover letter examples” and “writing a cover letter.”

These tips on how to write a cover letter with examples are similar to preparing for an interview , writing work emails , and business writing books .

This list includes:

• writing a cover letter
• steps for writing a cover letter
• cover letter templates
• cover letter tips
• cover letter guidelines

Let’s get to it!

Tips on how to structure a cover letter

Formatting a cover letter makes it easier to read, so it is important to refine your structure. Here are some cover letter guidelines to consider.

1. Cover Letter Format

The cover letter format should be professional, clear, and concise. The formatting should match your resume for a clean and consistent look. You should use the same font, font size, and header style. These simple tips help you look organized and composed.

2. Header and Contact Details

When creating a cover letter, the header is the first item potential employers see. This section contains your contact information and the date. Your name, address, phone number, email address, and professional social media links are crucial parts of the header.

It is important to ensure that all information is accurate and current. The date should align with your contact details on either side of the page. A properly designed header establishes a professional first impression. Further, employers can readily contact you for additional communication.

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3. Salutation

Your cover letter opener should include a professional greeting addressed directly to the hiring manager. If possible, research the manager’s name for personalized engagement. For example, “Dear Mr. Smith” stands out. If you do not know the hiring manager, then default to a general “Dear Hiring Manager.” This opener shows respect and formality.

4. Opening Paragraph

When writing a cover letter, the first paragraph introduces you to a potential employer. It is important to begin clearly stating the specific position you are applying for and how you found out about the job opportunity. You can also touch on your relevant experience or skills that show why you are a good fit for the role. However, remember that you do not need to repeat your entire resume on the cover letter.

This paragraph establishes the tone for the rest of your letter and encourages the reader to continue learning about you. Creating an interesting opening paragraph can grab the attention of hiring managers. By showing your enthusiasm and skills, you make a positive initial impression.

5. Body Paragraph

In the body paragraph, you should write details that support the main points of your cover letter. This section should expand on your qualifications, experiences, and achievements. This info can highlight specific examples demonstrating why you are the ideal fit for the position. Each sentence should add value and relevance to your application, showcasing your skills. Writing a strong body paragraph can greatly enhance the overall impact of your cover letter.

Readability is an important factor in your letter. Try to avoid walls of text. Many recruiters skim cover letters, so perhaps line breaks and bullet points to make the letter easier to scan. Be sure to incorporate plenty of white space. Also, consider placing your most important achievements and information strategically in highly visible spots, such as the start of a line or a paragraph, to increase the likelihood of a reader noticing them. Incorporating keywords from the job posting is another smart move.

When writing your cover letter, avoid replicating your resume. The cover letter is a chance for you to provide additional information that might not be evident in your resume or CV, such as your motivation to work for the company or individual achievements or experiences that make you desirable for the role. Be sure also to use action language and mention accomplishments and results instead of simply stating duties.

6. Closing Paragraph

To close a cover letter, express gratitude for the reader’s time and consideration. This section should also reiterate your interest and invite further contact. For example, “Thank you for considering my application. I look forward to the possibility of discussing my qualifications further. Feel free to contact me at your earliest convenience.” Overall, showing gratitude and offering a call to action helps close out your writing.

7. Signature

A signature provides a personal touch and enhances the document’s professionalism. First, start by choosing a closing salutation. Friendly and professional phrases work best, such as “All the best” or even “Sincerely.”

Your signature should be at the end of your document. This signature must be clear and contain your full name. If you are submitting a cover letter online, then consider using a digital signature. Another option is to sign your name using a program like Procreate and insert the signature in the document as an image. Taking this extra step can differentiate you from other applicants.

Tips on what to include in a cover letter

There are several steps for writing a cover letter. Here are a few tips to get you started.

Understanding the purpose of a cover letter helps you write a successful document. The letter highlights your skills and experiences, showing why you are the ideal candidate for a specific job. With a cover letter, you can introduce yourself to potential employers. This document highlights relevant experiences, skills, and accomplishments. Be sure to tailor this info to the job you are applying for.

Additionally, the letter shows your enthusiasm for the position while addressing job requirements. Finally, you can provide context for parts of your resume and showcase your communication skills. Overall, a well-crafted cover letter offers interviewers a personalized introduction.

2. Audience

To craft an effective cover letter, it is important to identify your audience. You should research the firm and role to find out who the hiring manager is. Letters should address this individual directly. Further, be sure to find out more about the company itself. With this information, you can tailor your skills and experiences to meet the expectations of the potential employer. Understanding your audience provides direction for your content and tone.

3. Professional Tone

Throughout your cover letter, maintain a professional tone. To show respect toward the receiver, avoid inappropriate or casual language. Be sure to always address the reader formally unless they have indicated otherwise. This style demonstrates your professionalism and maturity. Writing well sets a positive impression even before managers read your qualifications.

4. Relevant Keywords

Knowing the right keywords is one of the top cover letter tips. Recruiters commonly use screening software to assess cover letters. These keywords often match the job description. For example, if you are applying for a sales role, terms like “performance targets” or “customer acquisition” might be relevant. Tailoring your cover letter with such keywords can showcase your understanding and fit for the role.

5. Measurable Achievements

Measurable accomplishments are crucial in a cover letter. This information offers solid proof of your skills. When describing measurable accomplishments, emphasize specific numbers or percentages to highlight your achievements. For instance, mention increasing sales by a certain percentage or reducing costs by a particular amount. By showcasing measurable achievements, you effectively prove your worth to potential employers.

6. Soft Skills Highlight

To complement your technical abilities, highlight your soft skills within your cover letter. Leadership, communication, teamwork, critical thinking, and flexibility are attractive traits in potential candidates. You can demonstrate these skills through practical examples and professional experiences. When writing, show what you achieved and how you accomplished it.

7. Hard Skills Highlight

A cover letter should focus on hard skills, highlighting expertise and qualifications that are applicable to the job. Hard skills include skills like technical knowledge, data analysis, or language proficiency. Adding these specifics to a cover letter can capture the employer’s interest. For example, referencing software proficiencies can showcase your suitability for the position. By effectively showcasing hard skills, you can position yourself as a qualified candidate.

8. Company-Specific Content

When writing a cover letter, it is crucial to include content specific to the company. Customizing your letter for the company you are applying to demonstrates genuine interest and effort. Referencing the company’s particular projects or values shows that you have done your research. By showing how your skills fit the company’s requirements, you can set yourself apart as a strong candidate. This individualized approach can make a lasting impression on hiring managers.

9. Proofreading

Proofreading your cover letter ensures it is free of errors and maintains a professional tone. Once you have written your cover letter, make sure to carefully reread it for any spelling or grammar errors. Reading the letter out loud can help you find any awkward phrasing or unclear sentences. Further, ask for feedback from a friend or colleague before sending out your cover letter. A proofread cover letter can leave a favorable impact on prospective employers.

10. Application Follow Up

After submitting a job application, it is important to follow up. This step shows your interest and enthusiasm for the position. You can send a courteous email one week after applying, stating your continued interest in the role. The email should be brief and professional, thanking the hiring manager for reviewing your application. Be sure to specify why you are excited about the opportunity and briefly reiterate your relevant skills. Following up on job applications is a crucial part of the application process.

Tips for writing cover letters

Crafting cover letters can be a time-intensive process. Here are helpful tips to make writing cover letters easier.

1. Make a Master Cover Letter

Instead of starting each letter from scratch, make a master cover letter with all of your experiences and achievements. When starting a new application, you can copy and paste the relevant information from the template into your company cover letter.

Using AI can speed up the process of crafting your letter and help you tailor and personalize the letter to specific companies, positions, and job postings. Software like Grammarly and Teal have AI Cover Letter Generators that can help.

3. Start with a Hook

Like any good piece of writing, a strong start entices readers to continue. Try to include a compelling hook in your first sentence or first paragraph to catch the recruiter’s attention, demonstrate your personality and unique value as a candidate, and make your application more memorable.

4. Label Your File

When submitting a cover letter as an attachment, it is wise to name your file practically. For Example [YOUR NAME][COMPANY] [POSITION] [MONTH] [YEAR]. This simple step demonstrates your professionalism and attention to detail, and also makes it easier for the recruiter to keep track of your cover letter. Not to mention, good organization can help you keep track of your submission materials and prevent you from sending the wrong letter to a company.

5. Do one last check before you hit send

It is wise to review your cover letter one final time before you hit send. Be sure to do a thorough spelling and grammar check, and make sure the formatting is clear, consistent, and that converting the document to a new file format does not affect your layout. Most importantly, double check that the hiring manager, company name, and position are correct, especially if you copy and paste the same letter into new applications.

Cover letter templates

Below are a few cover letter examples to help you start your writing journey.

1. Standard Cover Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Today’s Date]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. With a [mention years of experience or relevant background] in [relevant field or industry], I am excited about the opportunity to contribute to [Company Name] and further develop my skills in [mention specific area or skill related to the job].

During my time at [Previous Company/Organization], I [describe relevant achievement or responsibility that showcases your skills]. Additionally, my experience with [mention relevant software, tools, or techniques] has equipped me with the ability to [highlight a skill or capability relevant to the job description]. I am confident that my background in [specific area] aligns well with the requirements of the [Job Title] position.

I am particularly drawn to [Company Name]’s commitment to [mention a specific aspect of the company’s mission, values, or projects]. I am eager to bring my [specific skill or expertise] to your team and contribute to [mention a goal or project relevant to the company].

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and enthusiasm can benefit [Company Name]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

2. Entry-Level Cover Letter

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [where you found the job posting]. As a recent graduate with a [mention your degree or educational background] from [University/College Name], I am excited about the opportunity to begin my career journey and contribute to [Company Name].

While I may be new to the industry, I have gained valuable skills and experiences through internships, coursework, and extracurricular activities. For instance, during my internship at [Previous Company/Organization], I developed proficiency in [mention a relevant skill or task]. Additionally, my coursework in [mention relevant subject areas] has given me a strong foundation in [mention a relevant area of knowledge].

I am particularly impressed by [Company Name]’s commitment to [mention a specific aspect of the company’s mission, values, or projects]. I am eager to bring my enthusiasm, fresh perspective, and willingness to learn to your team. I am confident that my combination of academic achievements, internship experiences, and passion for [mention a relevant industry or field] make me a strong candidate for the [Job Title] position.

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my skills and eagerness to contribute can benefit [Company Name]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

3. Career Change Cover Letter

I am writing to express my interest in the [Job Title] position at [Company Name]. As someone with a diverse background in [mention your current or previous industry], I am eager to use my skills in [transferable skills] to make a successful transition into [new industry or field].

Throughout my career, I have developed strong skills in [mention relevant skills or experiences from your previous career]. While my background may seem unconventional for the [new industry], I am confident that my abilities in [mention transferable skills] are directly applicable to the requirements of the [Job Title] role at [Company Name].

I am particularly drawn to [Company Name]’s [mention a specific aspect of the company’s mission, values, or projects]. I am excited about the opportunity to bring my unique perspective, adaptability, and passion for learning to your team. I am committed to making a meaningful contribution to [Company Name] and am eager to embark on this new career path.

Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my skills and experiences can benefit [Company Name] in the [new industry or field]. Please find my resume attached for your review. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or via email at [Your Email Address].

Final Thoughts

Mastering cover letter writing can significantly increase your chances of landing your dream job. This document allows you to showcase your skills, qualifications, and passion in a way that your resume cannot. Be sure to tailor each cover letter for every job application and include specific examples where possible. Further, proofread your work before sending it off because first impressions matter!

Next, check out our posts on virtual interview tips , steps on writing a job posting , company culture fit , and communication books.

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FAQ: How to write a cover letter with examples

Here are frequently asked questions about how to write a cover letter with examples.

What are the key elements of a cover letter?

There are several key elements of a good cover letter.

Here are a few examples:

• understanding its purpose
• identifying your audience
• writing compelling opening and closing paragraphs
• highlighting hard and soft skills
• showcasing quantifiable achievements
• tailoring content for each company you apply to

These tips will help you create an eye-catching cover letter.

What should the tone of a cover letter be?

The tone of a cover letter should be professional yet approachable. It is important to convey your qualifications while also showing some personality.

How do I tailor my cover letter to a specific company?

To tailor your cover letter for a specific company, research the company’s values, culture, products, or services. Then, highlight how your skills and experiences align with the company’s needs.

What are some common mistakes in a cover letter?

Cover letters are notoriously difficult to write.

Here are a few common mistakes to avoid:

• being too generic
• focusing too much on yourself instead of how you can contribute to the company
• including irrelevant information
• making the letter too long or too short
• having grammatical errors

By avoiding these issues, you can ensure your cover letter stands out.

How do I follow up after sending my cover letter?

After sending your cover letter, wait about a week before sending a polite follow-up email. If you still do not hear back after another week, then it is okay to send one more follow-up.

Author: Michael Alexis

CEO at teambuilding.com. I write about my experience working with and leading remote teams since 2010.

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Ready to send a job application email? Here’s what to write in an email when sending your resume and cover letter, and how to make a great impression.

How to Write a Job Application Email: Template & Expert Tips

There’s a good chance your job search is happening online. As a result, most of the job postings you’re responding to are likely using an applicant tracking system (ATS) to screen and categorize job seekers. Not all of them, though. You’ll still encounter situations where you need to send your resume via email, such as for referrals for jobs that aren’t officially posted, or when you find a dream company that doesn’t have any job openings and you’re making cold inquiries for a job .

In those situations, you need to craft the perfect job application email. You already know it shouldn’t simply be a copy of your cover letter, but you need to say more than, “Please see attached resume.”

So, what exactly is a job application email? And what do you need to add to it? We have the information you need to write an attention-grabbing job application email that boosts your chances of making it to the interview stage .

FlexJobs is the longtime leader in helping job seekers find the highest-quality remote, work-from-home, hybrid, and flexible jobs . You can sign up for premium-level access to our database of hand-screened job listings, as well as job search and career webinars, and many other great resources! Learn today how FlexJobs can empower your job search !

What Is a Job Application Email?

The message you send to a hiring manager when your resume is ready to be submitted is your job application email . Generally, you’ll send a job application email when the employer isn’t using an ATS or if they request that you send your resume directly to the hiring manager.

You might gloss over the contents of the email cover letter, thinking that it won’t affect the hiring manager’s perception of you much. After all, your resume is all that’s needed to land an interview, right?

Actually, that’s only part of the picture. In a modern job search , you don’t always have the opportunity to meet a hiring manager in person. Instead, a job application email becomes their first impression, like a handshake. Even though your resume bears the weight of telling your career story , the email cover letter it’s attached to is also crucial.

Think of it this way. You likely bring your resume and cover letter if you meet a hiring manager in person, say at a virtual job fair or recruiting event. Before those documents get to their hands, you will make eye contact, shake their hand, and greet them professionally. Those factors significantly affect their perception of you as a prospective team member.

Your job application email is another factor in the equation and should be one of the key steps you take before you apply . With that in mind, take a closer look at how to write a winning job application email .

How to Email a Job Application and Cover Letter

The main goal of your job application email is straightforward: it should introduce you, express your interest in the position, and briefly link your skills and experience to the job’s requirements. Here’s how you do that.

1. Get Prepared

Gather everything you need before tapping away at your keyboard to write a strong email. Since you’re using the best tips for applying to jobs online , you should already have an updated resume and cover letter tailored to the position and saved in the requested format.

You’ll also want any professional references or letters of recommendation and the job description handy. Review your research, noting the company culture , mission, values, and nuances of the job to help create an impactful email.

2. Write a Clear and Concise Subject Line

Your email subject line is the key to standing out in the hiring manager’s busy inbox. It should be clear, attention-grabbing, and concise. For example, “Sales Manager Position – Jane Doe Application.” It’s good practice to use both your first and last name to ensure you don’t get confused with any other applicants who may have a similar name.

3. Include a Salutation

The best salutations convey professionalism and courtesy. If you’re not confident about the level of formality, it’s better to risk being too formal than too casual. For example, you wouldn’t want to start with a casual “Hey Sarah.”

Using a first and last name is always a safe way to go, as using only a first name can feel too familiar for someone you haven’t met. Some professional greetings to choose from are:

Dear [Hiring Manager’s Name],

• Hello [Hiring Manager’s Name],
• Good morning/afternoon [Hiring Manager’s Name],

If you don’t know the manager’s name, you can use “Dear Hiring Manager.”

4. Introduce Yourself

Your email introduction should be warm, inviting, and no more than one short paragraph . State your name, the position you’re applying for, and how you found the opening. “My name is [Name], and I am writing to apply for the [job title] position advertised on [where you found the advertisement].”

5. Draft the Application Email

In the body of your email, expand on your background and link it to the job needs. Add your elevator pitch or a brief value proposition here. For example, you might highlight your experience in project management and mention a recent successful project where you exceeded goals and delivered ahead of schedule, if that’s one of the key factors a hiring manager is looking for .

Avoid the urge to give a multipage sales pitch. Keep everything organized and concise, ensuring it covers your interest in the role, why you’re an ideal fit, and a solid call to action. Adding a link to something specific from your portfolio that showcases your expertise can be helpful as well.

Depending on the company, you might want to reference a recent social media post or press release. Those are areas that the average job seeker might not dive into, helping you to stand out in a competitive market . By mentioning specific initiatives or achievements, you show a deeper understanding of the company’s current activities and priorities.

It’s easy to overthink this, but your format is essentially this: “I believe that my [specific skill/experience], evidenced by my accomplishments in [related task/project], position me as an excellent candidate for this role.”

5. Add Your Signature

End your email with a call to action and your signature . Your call to action might be something like this:

• I look forward to hearing back from you soon.
• Please let me know if you require any additional information or materials.
• Thank you for your consideration, and I hope to hear more about this opportunity.
• I am eager to discuss how my skills can contribute to the success of your team/organization.

Create a professional email signature that includes your contact information . Make it easy for the hiring manager to explore your work history or contact you. Include your phone number, email, LinkedIn profile , and personal website .

6. Don’t Forget Your Attachments

It’s easy to get so focused on the email content that you forget its purpose. Before you push submit, double-check that your resume and cover letter are attached and in the correct formats. When you’ve been applying for several jobs, it’s wise to verify that you’re sending the correct versions, rather than ones you tailored for a different role.

When you’re writing professional emails , a best practice is to enter the recipient’s email address last to ensure you don’t accidentally send it before your documents are attached and verified.

7. Review Before Sending

Finally, give your email a thorough review to ensure you haven’t made any common job application mistakes , such as:

• Using the wrong recipient’s name or company in the greeting
• Neglecting to change the subject line from a previous email
• Forgetting to attach the required documents
• Sending an incomplete or rushed email without double-checking for errors
• Including unnecessary personal information that could potentially harm your chances (such as age, marital status, or religious beliefs)

Always double-check for typos or grammar errors . What seems like a simple typo to you can give the hiring manager the impression that you lack attention to detail. Try reading it aloud to ensure it flows well and verify that your contact details, company name, and job description are accurate.

What a Job Application Email Should Include

The content of your email sets the tone for your professional image and demonstrates your fit for the role. Ensure the following details are covered in your job application email:

• Your name and contact information
• The job you’re applying for
• Where you found the job posting
• A brief overview of why you’re a great fit
• Your resume
• Your cover letter
• Any additional documents or information requested
• A call to action or details on how you’ll follow up

Job Application Email Template

Use this email cover letter sample template to craft yours. Customize it to your personality , industry, and career stage .

Subject: Application for [Job Title] Position – [Your Full Name]

I hope this email finds you well. My name is [Your Full Name], and I am writing to express my interest in the [job title] position that I came across on [where you found the job posting]. With a [Name of Your Degree] and a strong foundation in [relevant skills or fields], I am eager to bring my expertise to [Company’s Name].

While at [University Name], I undertook several projects that honed my abilities in [relevant skills or tools], and I successfully [mention any achievements or contributions]. My [internship/part-time job/volunteering experience] at [Organization’s Name] further developed my [relevant skills], contributing to [specific outcome/project you worked on].

I was delighted to discover this role at [Company’s Name] because [reason you’re interested in the company and position]. I am excited about the opportunity to contribute to [Company’s Name] by [how you plan to contribute to the role or company].

My resume and cover letter are attached, highlighting my [relevant hard or soft skills]. I am eager to discuss how my education, skills, and enthusiasm for the [industry/field] would be an excellent fit for the [job title] position.

Thank you for considering my application. I look forward to connecting with you. I’m available for an interview most weekdays.

Best regards,

[Your Full Name] [Your Phone Number] [Your Email Address] [Your LinkedIn Profile URL] [Your Personal Website URL, if applicable]

Job Application Email Example

If you’re curious about what that looks like when filled out, we wrote a simple job application email sample for an entry-level marketing professional.

Subject: Application for Junior Marketing Associate Position – Jane Doe

Dear Hiring Manager,

I hope this email finds you well. My name is Jane Doe, and I am writing to express my interest in the marketing associate position I came across on LinkedIn. With a Bachelor of Arts in Marketing and a strong foundation in digital marketing and content creation, I am eager to bring my expertise to Acme Corp.

While at the University of Cityville, I undertook several projects that honed my abilities in SEO, social media marketing, and Adobe Creative Suite. As a result, I gained experience that ensures I’m an excellent fit for the role. A few details that highlight my job fit are: I increased our student organization’s social media engagement by over 50%, and my internship at TrendyTech further developed my skills in digital advertising, contributing to a 20% increase in online conversions for our key product line.

I was delighted to discover this role at Acme Corp because of your commitment to innovation and impressive tech industry growth. I am excited about the opportunity to contribute to Acme Corp by implementing effective marketing strategies and creative content that resonates with your target audience.

My resume and cover letter are enclosed, providing further details of my academic background and professional experiences. I am very interested in the opportunity to discuss how my education, skills, and enthusiasm for the marketing field would be an excellent fit for the marketing associate position.

Thank you for considering my application. I look forward to discussing this exciting opportunity with you. I am available for an interview at your earliest convenience.

Jane Doe 555-123-4567 [email protected] [LinkedIn Profile URL] [Personal Website, if applicable]

Why You Need a Job Application Email

Crafting a detailed job application email is crucial to leave a lasting first impression. Here are some key reasons why it’s vital to your job search strategy .

1. Shows Your Interest in the Job

A job application email is your first point of contact with a potential employer. Crafting a tailored email shows that you’re genuinely excited about the position and have taken the time to customize your application. Devoting time to personalizing your communications when others might attach a resume and push submit on a generic response can help your remote job application stand out in a competitive market.

2. Connects You to the Employer

Personalize your email so the hiring manager or recruiter can establish a personal connection. During your company research , you might find details like the hiring manager being an alumnus of a school you’re familiar with. Or, the company is devoted to a nonprofit you’re passionate about. Weaving those connections into your email is a fantastic way to make a connection right from the start.

3. Provides Space for Personalization

Share a bit about yourself, your personality, and your qualifications beyond what’s on your resume. It’s like answering the question, “ What makes you a good candidate for this job? ” and showcasing your unique skills and experiences. If appropriate, give a snapshot of your career goals and how this job aligns with your career development plan .

4. Place to Highlight Your Skills and Qualifications

Do you have transferable skills that make you an excellent candidate? One of your goals is to connect the dots for the hiring manager, helping them see how your skill set aligns with the role. Using the space in your email allows you to draw those connections and highlight any hard skills that are in demand in the industry.

5. Opens Up Communication

Sending a job application email allows you to communicate with the employer. You might mention a shared connection or an employee referral that can help you get a longer look from the hiring manager. Also, asking thoughtful questions about the role shows that you’re genuinely analyzing how it will fit into your career and work-life balance goals.

 7 Tips for Writing and Sending an Email Application

It’s time to polish your job application email. Here’s how.

1. Address a Real Person in Your Email

Crafting your email with a personal touch begins with addressing it to a specific individual, rather than a generic title. Research the company to find the appropriate contact person to personalize your message to .

2. Confirm Email Addresses

Double-check the recipient’s email address for accuracy before sending. A simple typo can prevent your application from reaching its intended destination, potentially costing you the interview.

3. Keep the Message Short and Professional

Your email should be concise yet comprehensive, clearly presenting your purpose for writing. Make it a goal to stick to a professional tone, avoid unnecessary jargon, convey respect, and maintain the reader’s attention.

4. Always Proof Your Work

Typos and grammatical errors can significantly undermine your application’s professionalism. Carefully review your email using proofreading tools to ensure your communication is error-free.

5. Convert Files to Needed Types

Pay attention to the file types requested by the employer for resumes or portfolios. Prevent readability issues by carefully following directions and showing your attentiveness and respect for their preferences.

6. Verify Attachments Are Attached

Before hitting send, double-check that all of your attachments are correct and attached. Forgetting to include necessary documents can delay the application process and make a poor first impression.

7. Send at an Appropriate Time

Timing can significantly influence whether or not your application gets ignored . Aim to send your application during business hours to increase the chances of it being seen promptly. Avoid Friday afternoons, weekends, holidays, and before-work hours on Monday mornings. Research shows that the best days to send emails are Mondays , but that doesn’t mean you have to wait to apply if you find an opening on a Tuesday. Simply be mindful of your timing.

Frequently Asked Questions About Job Application Emails

We’ve answered a lot of questions, from what to write in email when sending a resume and cover letter to how to avoid sending an unfinished email. Here are a few more answers to some of the most common questions job seekers have about job application emails .

1. Do I need to send a cover letter with my application?

While not always necessary, adding a cover letter to your application can boost your chances of securing the position. It lets you expand on your experiences, show your excitement for the role, and highlight how you can benefit the company in ways beyond what your resume shows.

2.  What’s the best way to use email to apply for jobs?

The best way to use email for job applications is to intentionally use it as a communication tool. Have a clear subject line with the job title and your name. Customize your email to the specific job, highlighting why you’re a good fit .

3. What’s the best file format to use as an attachment?

PDF is considered the top file format for sending job application documents if a different format isn’t specified in the job posting. PDF formatting stays consistent on various devices and platforms, ensuring your resume or cover letter appears the same for the hiring manager as it does for you.

4. Where can I find the hiring manager’s name and contact information?

The company’s website, LinkedIn, and industry directories are best for finding a hiring manager’s contact info . LinkedIn lets you search for individuals by role and company to identify the hiring manager easily. If needed, a polite email or call to the company’s general contacts for the hiring manager’s details is acceptable.

5. Should I keep track of my application communication? If so, how?

Keeping a detailed record of your job application communications can help you efficiently manage your application follow-ups and interviews. You can use a spreadsheet or job application tracking software to note the positions you applied for, application dates, received communication, and upcoming tasks.

6. How do I write a follow-up email for a job application?

A follow-up email should be concise, courteous, and professional. Start by stating the job you applied for and the application date, and reaffirm your interest in the position. End by restating your excitement for the opportunity and willingness to share more details or arrange an interview.

7. How soon do I send a follow-up job application email?

One week after submitting your application is the usual time frame for an email follow-up . This shows your interest in the position and gives the hiring manager time to review applications. Remember to adhere to any specified communication timelines from the job posting.

8. What is the best email for a job application?

The ideal email for a job application should feature a professional username with your first and last name. Steer clear of casual or quirky email addresses.

Start Sending Job Application Emails

With these tips, you’re ready to start sending your job application emails as part of your job search strategy .

Another key facet of your job search plan should be a reputable source of legitimate jobs to ensure you’re not wasting time screening out job scams . That’s where FlexJobs comes in . With legitimate flexible jobs posted daily in over 50 career categories , there’s something for everyone.

Take a tour to discover the entire suite of career resources FlexJobs offers to help our members get to the next stage of their careers!

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6 Things You Should Never Put in Your Cover Letter

W hen submitting a job application, your resume can only go so far. Resumes tell prospective employers about your experience and education, but they're essentially fact sheets. A cover letter gives applicants the opportunity to share more detailed information on why they'd be a good fit for a particular role at a specific company.

We'll outline some common cover letter mistakes to avoid and share tips and best practices for cover letters that show you in the best possible light. 

Cover letter mistakes to avoid

A cover letter can show a hiring manager why you're the best fit for a position, so getting it right is worth your time and effort. However, crafting an effective cover letter can be challenging. You must showcase your skills without appearing self-important or succumbing to cliches.

Here are six cover letter mistakes to avoid at all costs. 

1. Highlighting where you lack specific skills

It's easy to feel vulnerable when applying for a job, especially if you have limited work experience or few required skills. However, starting a cover letter by underselling yourself or drawing attention to the skills or knowledge you lack is never advisable.

Author and career development professional Lavie Margolin says cover letters aren't the place to list your weaknesses. "I have seen one too many cover letters with the following phrase: 'Although I do not yet have,'" Margolin noted. "If you do not have something, why are you emphasizing it?"

Instead, Margolin says job seekers should focus on existing in-demand career skills , experiences and talents that will interest the potential employer.

"If you are looking for a job, then you are in the sales business. What you write in your cover letter should most effectively sell the skills, experience and abilities that you do have, as opposed to emphasizing those things that are lacking," Margolin advised. "Emphasizing a weakness on your cover letter may be costing you the job."

2. Not proofreading for typos and cliches

Sometimes, job seekers get so caught up in finding the best way to express their ideas that they forget to pay close attention to their cover letter's details. Typos, using the wrong company information and cliches are common mistakes to look for in your proofreading efforts. 

• Look for cover letter typos. According to Joe Weinlick, COO of Catalyst Experiential, cover letter typos are an egregious yet common mistake. Rigorously proofreading your cover letter will allow your content to shine. "Spell-check is your friend. Use it, but don't rely on it," Weinlick advised. "Print out your cover letter, read it from start to finish and make sure there aren't any typos before sending it out. Your cover letter is the first impression you make on a hiring manager – make sure it's a good one.
• Ensure you use the correct company information. You may be tempted to reuse parts of your cover letter when applying for similar positions with different companies. However, failing to update the company information for each letter is an unforgivable offense. Double-check that you have the correct details for the company, including the specific position for which you are applying and the name of the hiring manager, if possible.
• Watch for cliches and buzzwords. When proofreading your cover letter, look for and eliminate cliches and overused buzzwords . Instead of using vague words to describe your work ethic or experience ("I'm a motivated self-starter"), provide specific examples that demonstrate the qualities you'd like to highlight. "Don't use buzzwords," warned Bob Kovalsky, vice president of Volt Workforce Solutions. "Including descriptors such as 'detail-oriented,' 'hardworking,' 'team player' and 'proactive' doesn't tell HR managers anything about your experience."

Tip: Watch for cliches and worthless words in your LinkedIn profile . Overused buzzwords won't convey your unique qualifications and personality. 

3. Remaining stuck in the past

Maybe you were let go from your last job, or maybe you're looking for new opportunities. Regardless of the reason for your job search , don't spend your cover letter's limited space focusing on your past.

"The worst thing a potential employee can do [in a cover letter] is to explain why they left their current or former position," shared Kim Kaupe, co-founder of Bright Ideas Only. "It's like starting out a first date by talking about your ex! I don't want to hear about your past; I want to hear about your now and future and how you are going to become an asset to my company."

Steering clear of the past is especially important if you had a contentious relationship with an employer. "Saying that you're looking for a new opportunity because your previous employer was unfair or you had an incompetent boss will only make you look bad," warned Tracy Russell, a talent acquisition coordinator at Intuit. "Oftentimes, if this type of negative information is in the cover letter, recruiters won't even look at the resume."

4. Talking about money too soon

There's a time and place to discuss salary during the hiring process , but your cover letter isn't it. Lisa Benson, president and CEO of Mary Kraft HR, advises against providing any unsolicited salary information in the cover letter "unless [you] are specifically asked to do so, particularly if there is a disparity between what is advertised or indicated in the ad [you] are responding to. No prospective employer wants to hire someone who is only about the money."

5. Making it all about you

Another common mistake applicants make is using their cover letter to boast about their talents without acknowledging how they will use them to benefit a prospective employer.

"The worst thing a candidate can do in their cover letter is make it all about themselves and what they're looking for," said Ian Yates, senior director of corporate accounts at Thermo Fisher Scientific. "The best thing to do is focus on why they'll be a great fit, how they'll make a contribution, and what they've done, or will do, to support [the organization]."

"It is a fine line between confident and arrogant," added Sue Hardek, managing director at ZRG Partners. Hardek noted that candidates should avoid overselling themselves and being boastful about accomplishments and strengths. 

Tip: Job candidates should also steer clear of oversharing personal history or exaggerating or lying on their resume or cover letter.

6. Letting AI do the heavy lifting

Many generative AI companies boast that their AI tools can save time by drafting perfect cover letters. While AI is transforming business , including the job search process, you must be especially careful when using it for your cover letter. 

Opinions about using AI in the workplace are mixed. You don't want to risk coming across a hiring manager who suspects an AI-generated cover letter and immediately tosses your application. Worse, AI might utilize copied text or provide other job seekers with the same phrasing, leading hiring managers to suspect you of plagiarism. 

AI can be a good place to start, but you should never rely on it for a final product. AI can help you generate ideas, synthesize your experience with the history and needs of the company, or assist with general editing. But when it comes to the final product, you want your voice to shine through, so ensure the writing is your own – even if you've had some help. 

What is a cover letter?

A cover letter is a company's first introduction to who you are as a person. Your resume will explain your previous work experience and skills, but your cover letter is an opportunity to show recruiters your personal side. It's also a chance to demonstrate why you stand out from the crowd. Employers get many applications, many of which display similar backgrounds and experience. A cover letter helps narrow down their talent pool.

Cover letters are typically written in a three-paragraph format and should be no more than 300 words.

The benefits of a cover letter

Some job listings require the candidate to submit a cover letter, while others make it optional. However, applicants should always take the time to write a cover letter to express their interest in the company and flesh out their professional experience. 

A cover letter brings the following advantages: 

1. Cover letters personalize your application.

Even great resumes don't allow applicants to show off their writing skills. A cover letter can help candidates sell themselves by letting their personalities shine. Recruiters get a sense of who the candidate is beyond their work experience and education. Cover letters also allow candidates to discuss parts of their background that may not be explicitly stated on a resume but are relevant to the job they're applying for.

2. Cover letters showcase your interest in the position and company.

Many candidates blindly shoot off job applications, believing in quantity over quality. To be as efficient as possible, they'll either send a generic cover letter or fail to send one. However, this is a missed opportunity. 

A cover letter with specific details about why you'd be a great fit for the company shows you've done your research and are interested in working for that organization. Employers will notice candidates who researched the business and its company culture . These candidates show they want to be there specifically – they don't just want a job.  

3. Cover letters demonstrate your hard work.

Taking the time to draft a well-researched cover letter shows employers you're self-motivated and passionate about the position. The skills of researching, writing and submitting clean copy before the deadline demonstrate your ability to work and follow directions.

Tip: In addition to crafting an excellent cover letter, job candidates should prepare for the interview process and send a thank-you letter to follow up. 

How to write a good cover letter

Hiring managers may receive hundreds of cover letters and resumes for a single job post. Potential employees have only a few seconds to make a good first impression, and a boring cover letter could land them straight in the "no" pile.

Follow these eight tips from hiring experts to write a cover letter that will land you an interview:

1. Be yourself in your cover letter.

You don't want to sound like everyone else. Give hiring managers a sense of your personality traits and how you might fit into the company.

"One key thing we look for is whether they've incorporated aspects of their personality into examples of how they would succeed in this position," shared Margaret Freel, digital marketing specialist at No Dirty Earth and a former corporate recruiter.

Mentioning experiences that qualify you for a particular position is one way to personalize your letter. "Candidates should be concise and self-aware enough to know how their track record of results makes them unique and [be] able to relate that back to the position," Freel advised.

2. Do your research and customize your cover letter.

Like your resume, your cover letter should be tailored to each position and company. Instead of a template-style cover letter, use industry-specific language referencing points from the job description and company website.

In your research, determine the hiring manager's name, if possible. Addressing the hiring manager sets you apart. If you're unsure who the hiring manager is, use a generic salutation – but only as a last resort.

"Address the cover letter to a specific person within the company, not the general – and much-hated – 'dear sir or madam,'" advised Alina Cincan, managing director and co-founder of Inbox Translation. "This shows the candidate has done some research and is truly interested in working with that company, not just any company."

Christa Shapiro, a director at the staffing firm Yoh, said one thing that always draws attention to a cover letter is mentioning why you want to be a part of a particular organization. Show a passion for the organization and industry. Employers don't want to hire someone who won't care about their work.

Did you know? Getting a feel for the company will also prepare you for the types of interview questions the hiring manager will likely ask.

3. Be creative in your cover letter.

Hiring managers won't finish reading your cover letter if they're bored after the first line. A strong intro should find a unique way to highlight experiences or something specific from the job posting.

Grabbing their attention is key; hiring managers review tons of cover letters for each position. Find a creative way to stand out so the hiring manager notices you and moves on to your resume. 

A creative cover letter moves beyond stiff cover letter templates and stock phrases. A great way to make your cover letter pop is to include a brief story that connects you to the company through its mission or product. "This exercise will undoubtedly separate you from the majority of other candidates," advised Kenneth Johnson, founder and president of East Coast Executives.

4. Mention referrals in your cover letter.

If you were introduced or connected to a hiring manager via an employee referral or mutual industry contact, include that person's name in your cover letter (with their permission).

"Candidates can include referrals in a cover letter to make them stand out," said Bill Peppler, COO of staffing firm Kavaliro. "They should always gain permission for this before they name-drop, but the cover letter gives a great opportunity to include the name of someone that can vouch for your skills."

5. Address potential resume concerns in your cover letter.

A well-crafted cover letter does more than explain why you're the right person for the job. It also gives you a chance to explain items on your resume that might otherwise be considered red flags.

"Address any issues that may give a hiring manager pause, such as gaps in employment," advised Diane Domeyer Kock, senior vice president and managing director at Robert Half.

Unfortunately, studies have shown that an unemployment bias exists, as some companies are reluctant to hire out-of-work people. However, the cover letter allows you to reclaim the narrative and demonstrate that you are an ideal candidate despite your employment history.

6. Don't just repeat your resume in your cover letter.

While your cover letter should reference material from your resume, it shouldn't simply be a word-for-word repeat. According to Jane Trnka, a career coach with Rady School of Management at UC San Diego, job candidates can use their cover letter to expand where necessary and discuss their listed experiences from a different angle.

"Craft the letter to acknowledge the requirements of the role and culture of the organization while highlighting the skills and experiences that align with the job description," Trnka advised.

Tip: A cover letter is a great place to discuss any volunteer work or side projects that may not be on your resume but are relevant to the job you're applying for. 

7. Proofread and fact-check your resume.

As mentioned earlier, it's imperative to check and double-check your cover letter for any grammatical or factual errors. Even the smallest mistake can make a bad impression on the person reading your letter.

"If there are errors of any kind, it's a huge red flag," warned Guryan Tighe, leadership coach and founder of Fourage. "This is your one opportunity to impress [the hiring manager] and show who you are. If there are typos, misspellings or formatting issues, it's generally an automatic out."

8. Keep your cover letter brief.

Hiring managers are busy and usually have many applications to review. Keeping your cover letter concise and to the point will improve the chances of it being read. It also makes the hiring manager's job easier – which is always a good thing.

"The best cover letters can [be] concise, friendly and transparent," explained Chris Wood, managing partner of Paige Technologies. "The best cover letters get right to the heart of why we are a great fit for them and why they are the best fit for us."

Get your foot in the door

Perfecting your cover letter is an essential step in the job search process. You must spend time researching the company and crafting a creative, personalized letter that shows hiring managers you'll be a valuable addition. Your cover letter should be unique to you and unique to each company you apply for. 

But a great cover letter only gets your foot in the door. If you want to secure the job, you must carefully prepare for each part of the job search process. Whether it's the cover letter or the interview, each step is a chance to show why you and the company you want to work for are a perfect fit. 

Tom Anziano and Sean Peek contributed to this article. Source interviews were conducted for a previous version of this article.

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Writing Cover Letters For A Career Change: Tips And Examples

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Embarking on a career change is a pivotal moment, fraught with uncertainty but brimming with potential. And especially in cases where your resume might not directly align with the job at hand, your cover letter becomes the narrative that connects the dots. A well-crafted cover can illuminate your strengths, align your past experiences with your future aspirations, and persuade potential employers to see the value you bring.

The Importance Of A Cover Letter In Career Changes

In career transitions, your cover letter is your storyteller. It explains the why and the how of your career change, showcasing your enthusiasm and demonstrating how your background equips you with unique perspectives and transferable skills. It addresses potential concerns about your career shift head-on, presenting your transition as an asset rather than a liability.

Tips For Writing A Career Change Cover Letter

1. Personalize Your Approach : Address the letter to a specific person whenever possible. Doing so demonstrates attention to detail and a genuine interest in the position. You want to show that you’re not conducting a generic job search, but that you’ve done your research. You’ve perused (not skimmed) the company website and you read that 20-page yearly report from the CEO. You’ve even read their blog and can quote freely from it. You’ve educated yourself.

2. Emphasize Transferable Skills : Highlight the skills and experiences from your previous roles that are relevant to the new position. Be specific and quantify achievements where possible.

3. Show Enthusiasm and Commitment : Employers want to know that you are genuinely interested in the new field. Express your passion for the career change and your eagerness to contribute.

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4. Tailor Your Narrative : Connect your past experiences to the job you're applying for, demonstrating how your unique background can bring a fresh perspective to the role.

5. Address Potential Concerns : Be upfront about your career change, framing it as a positive decision guided by clear motivation and a strong understanding of the new field.

6. End with a Strong Call to Action : Conclude by expressing your desire to discuss your application further in an interview, showing proactivity and determination.

7. Use Strategic Language : Avoid clichéd adjectives. Opt for vivid, specific language that paints a clear picture of your capabilities and achievements.

Example: General Career Change Cover Letter

Dear [Hiring Manager's Name],

I am excited to apply for the [Position] at [Company], transitioning from a career in [Current Industry] to [New Industry]. My experience in [Current Industry] has equipped me with valuable skills that I am eager to apply in [New Industry]. For instance, while working as [Previous Position], I developed a keen ability to [transferable skill], resulting in [specific achievement].

In [Current Industry], I honed my skills in [relevant skill] and demonstrated my ability to [relevant achievement], directly benefiting my team by [specific outcome]. I am particularly drawn to [New Industry] because [reason for interest], and I am enthusiastic about the opportunity to bring my [specific skill] and [another skill] to the [Position] at [Company].

[Your Name]

Tweaks For Various Career Stages

Whether you are making a change early in your career or transitioning later, your cover letter should reflect your rationale and excitement for this new path.

Example: Early Career Cover Letter

As someone at the early stages of my career, I am eager to leverage the foundational skills I gained in [Initial Field], such as [specific skill], in [New Field]. My recent role as [Previous Position] allowed me to develop [relevant skills or experiences], which align closely with the requirements of the [Position] at [Company].

Example: Late Career Cover Letter

Transitioning into [New Field] at this point in my career is a deliberate and enthusiastic choice, driven by my deep-seated interest in [aspect of New Field]. With extensive experience in [Previous Field], I bring a wealth of knowledge and a unique perspective that can contribute to innovative solutions and strategies at [Company].

Tweaks For White And Blue-Collar Roles

Transitioning between white and blue-collar roles offers a unique opportunity to highlight diverse skills and experiences.

Example: White To Blue Collar Cover Letter

I am eager to apply the strategic and managerial skills honed in my white-collar career to the hands-on, dynamic environment of [Blue Collar Field]. My experience in [White Collar Role], where I developed [specific skills], aligns well with the challenges and responsibilities of the [Blue Collar Position] at [Company].

Example: Blue To White Collar Cover Letter

Transitioning from [Blue Collar Field] to [White Collar Field], I bring practical, on-the-ground experience that can inform and enhance the strategic decisions in [White Collar Role]. My background in [Blue Collar Role], where I mastered [specific skills], equips me with a unique perspective beneficial for the [White Collar Position] at [Company].

Including A Career Change Statement On Your Resume/CV

While your cover letter is the ideal place to elaborate on your career change, your resume/CV should also reflect this transition. A brief career change statement, positioned at the beginning of your resume, can effectively set the context for your career narrative. This statement should succinctly convey your transition, emphasizing your commitment to the new field and highlighting any transferable skills or relevant experiences.

How To Craft A Career Change Statement For Your Resume

1. Objective Statement : Begin with a clear, concise objective that outlines your career goals and demonstrates your enthusiasm for your new field.

2. Summary of Qualifications : Follow your objective with a brief summary of your most relevant qualifications, focusing on skills and experiences that transition well into your new career.

3. Highlight Transferable Skills : Clearly identify and emphasize any skills from your previous career that are pertinent to your new path. This not only demonstrates your capability but also shows your proactive approach in aligning your skill set with the new role's requirements.

4. Tailor Your Experience : Adjust the descriptions of your past positions to highlight the responsibilities and achievements most relevant to your desired career path. Use quantifiable achievements to underscore your adaptability and impact.

5. Education and Training : If you have pursued any education or training relevant to your new field, highlight this prominently on your resume to illustrate your dedication and commitment to your career change.

Make Your Language Unique

To avoid sounding like everyone else, remember to use distinctive and precise adjectives in your cover letter and resume. For instance:

• Instead of "experienced," try "seasoned" or "accomplished," providing specific examples that demonstrate this experience, like spearheading a successful project or leading a team to exceed its targets.
• Replace "passionate" with "enthused" or "committed," detailing a project or initiative you pursued with zeal, which can resonate more authentically with hiring managers.
• Substitute "results-driven" with "outcome-focused," illustrating this with a particular scenario where your focus on results led to tangible success for your organization.

Your cover letter and resume are your advocates, narrating your professional journey and articulating why you are not just seeking a new job, but embarking on a new career with purpose and passion. By carefully crafting these documents to reflect your individual story, you position yourself as a memorable and compelling candidate, someone who stands out from the crowd.

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