schengen visa cover letter family visit

Schengen Visa Cover Letter for Multiple Entry in 2024 [Samples Included]

What is a schengen visa cover letter.

A Schengen Visa cover letter is a letter accompanying your visa application. It is addressed to the consulate or embassy where you are applying and provides additional information that is not covered in the application form.

For multiple-entry visas, the cover letter serves as your opportunity to explain why you need to travel frequently to the Schengen Area.

Why is the Cover Letter Important?

The cover letter is your personal introduction to the visa officers. It offers a glimpse into your travel intentions, your ties to your home country, and your financial capacity.

Given that visa officers have limited time to go through each application, a well-crafted cover letter can make your application stand out.

For multiple-entry visas, in particular, it’s essential to justify why you need to enter the Schengen Area multiple times.

How To Write Your Schengen Visa Cover Letter For Multiple Entry

1. Personal Details: Begin with your name, passport number, and date of drafting the letter. Address the letter to the consulate where you’re applying. If you don’t know the specific name of the visa officer, “To whom it may concern” is acceptable.

2. Introduction: Start by specifying the type of visa you’re applying for – in this case, a multiple-entry Schengen visa. Mention your travel dates, the first Schengen country you’ll be entering, and the main purpose of your visit.

3. Travel Itinerary: Since you’re applying for a multiple-entry visa, you should provide a detailed itinerary of each intended visit. This includes entry and exit dates, countries to be visited, accommodation details, and the purpose of each visit.

4. Purpose of Multiple Entries: Clearly justify why a multiple-entry visa is necessary. Are you attending a series of business meetings spread over months? Do you have family in two different Schengen countries that you plan to visit frequently? Be concise and precise.

5. Financial Proof: Reiterate that you have the necessary funds for all your visits. Attach bank statements, salary slips, or sponsorship letters as evidence.

6. Ties to Home Country: This is to assure the visa officers that you will return after your visit. Mention your job, properties, or family ties that would compel you to come back.

7. Conclusion: Conclude by stating that all the provided information is accurate. Express gratitude for considering your application and provide contact details for any further required information.

8. Signature: End with your signature and name.

What Is The Difference between Single and Multiple Entry Visas?

When planning a trip to the Schengen Area, it’s essential to understand the difference between single and multiple entry visas. Here’s a breakdown:

• Single Entry Visa: This visa allows the holder to enter the Schengen Area once. Once you exit the Schengen territory, the visa expires, regardless of its original validity duration. It’s ideal for travelers with a straightforward trip plan without multiple entries and exits from the Schengen Area.
• Multiple Entry Visa: As the name suggests, a multiple entry visa permits the visa holder to enter and exit the Schengen Area multiple times within the visa’s validity period. It’s suitable for travelers with business or personal reasons that necessitate multiple trips within a short timeframe.

I’ve been granted a multiple-entry Schengen visa before. Do I still need to submit a detailed cover letter for my next application?

Yes, even if you have previously been granted a multiple-entry Schengen visa, you are still required to submit a detailed cover letter for your next application.

This letter should clearly state the purpose of your visit, your travel plans, and any other pertinent details.

The cover letter is a crucial part of your application as it provides the consulate with context about your travel intentions and assures them of your compliance with visa regulations.

How many trips can I make with a multiple-entry Schengen visa?

A multiple-entry Schengen visa allows you to make several trips within its validity period. The number of trips is not explicitly limited; however, you must adhere to the 90/180 rule.

This rule states that you cannot stay in the Schengen area for more than 90 days within any 180-day period.

Ensure that your travel plans comply with this restriction to avoid issues at border control or future visa applications.

Do I need to provide detailed itineraries for all my intended trips when applying for a multiple-entry visa?

While applying for a multiple-entry Schengen visa, it’s advisable to provide a detailed itinerary for your first trip.

For subsequent trips, a general outline of your travel plans, including approximate dates and purposes, is usually sufficient.

It’s important to demonstrate that you have a clear plan and purpose for your travels within the Schengen area.

However, you are not expected to provide an exhaustive day-by-day itinerary for every trip you might make under the visa.

Tips for a Compelling Cover Letter

• Be Concise: Visa officers prefer direct and straightforward letters. Avoid unnecessary details.
• Provide Clear Justifications: Since the multiple-entry visa is not granted as frequently as a single-entry, your reasons for needing multiple entries should be compelling and clearly stated.
• Attach Supporting Documents: Although the cover letter mentions all details, always attach relevant documents like invitation letters, flight bookings, or hotel reservations for each visit.

What Are the 4 most common Rejection Reasons?

Obtaining a multiple-entry Schengen visa can be slightly more challenging than a single entry, mainly because one needs to provide a convincing reason for requiring multiple entries. Common rejection reasons include:

• Insufficient Documentation: Not providing enough evidence to justify the need for multiple entries.
• Lack of Travel Insurance: Inadequate travel insurance that doesn’t cover the entire duration of the trips planned.
• Previous Visa Violations: If you’ve overstayed on a previous Schengen visa or violated visa terms, it might impact your new application.
• Inconsistent Information: Discrepancies in the application or between the cover letter and supporting documents can raise suspicions.

Sample Schengen Visa Cover Letter for Multiple Entry

Schengen sample business cover letter.

Subject: Application for Multiple-Entry Schengen Visa for Business Purposes

Dear Sir/Madam,

I am writing to apply for a multiple-entry Schengen visa for business purposes, spanning from [start date] to [end date].

I am [Your Job Title] at [Your Company Name], and my purpose of travel revolves around attending multiple business meetings, trade fairs, and conferences scheduled throughout the year in various Schengen countries, mainly [Country 1], [Country 2], and [Country 3].

Given the nature of my job and the business collaborations we have in the Schengen area, frequent visits are essential. A detailed itinerary of my first trip and a brief outline of subsequent trips are attached.

My company, [Your Company Name], will bear all the expenses of my trips, and I assure you that I will not exceed the 90-day limit within the 180-day period.

Enclosed are the necessary documents, including the letter from my employer, hotel reservations, and travel itinerary. I kindly request you to grant me a multiple-entry visa.

Thank you for considering my application.

Schengen Sample Tourism Cover Letter

Subject: Application for Multiple-Entry Schengen Visa for Tourism

I wish to apply for a multiple-entry Schengen visa as I intend to explore various Schengen countries over the course of the year. My primary destinations include [Country 1], [Country 2], and [Country 3].

I am particularly keen on experiencing diverse European cultures, landscapes, and festivals. While my first trip will majorly focus on [specific activities/places in Country 1], I am planning subsequent trips around notable events like [Event 1 in Country 2] and [Event 2 in Country 3].

Enclosed are my travel plans, hotel reservations, and other necessary documentation. I am self-financing my trips and have attached proof of funds to assure you of my financial stability.

I assure you of my return after each trip and compliance with the visa regulations.

Warm regards,

Schengen Sample Visiting Family Cover Letter

Subject: Application for Multiple-Entry Schengen Visa to Visit Family

I am reaching out to apply for a multiple-entry Schengen visa, as I plan to visit my [Family Relation, e.g., “sister”], [Family Member’s Name], who resides in [City, Country]. My visits are scheduled around significant family events, including [Family Member’s] wedding, [another event], and [yet another event].

While my first visit is primarily for the wedding set for [specific date], the subsequent trips are to spend quality family time and partake in the mentioned family events.

Attached is the invitation letter from [Family Member’s Name], alongside other necessary documentation. I have also provided financial proofs to demonstrate my ability to support myself during my stays.

I am committed to adhering to the visa’s terms and will ensure not to breach the 90/180 day rule.

I humbly request the grant of a multiple-entry visa and thank you in advance for considering my application.

Best regards,

Frequently Asked Questions (FAQs)

How soon after my first trip can i revisit the schengen area with a multiple-entry visa.

There’s no minimum waiting time between visits. However, ensure you don’t breach the 90/180 rule, which limits stays to a maximum of 90 days within any 180-day period.

If I am granted a multiple-entry visa but my travel plans change, can I use it as a single-entry visa?

Absolutely. A multiple-entry visa provides you with the flexibility of multiple visits, but there’s no obligation to use it more than once.

Will travel restrictions due to the pandemic affect the validity or use of my multiple-entry visa?

Travel restrictions are subject to change based on the prevailing situation. It’s advisable to check current travel advisories and the official guidelines of the specific Schengen country you intend to visit.

In case of visa rejection, can I reapply immediately?

Yes, you can reapply if your visa application is denied. However, it’s crucial to understand the reason for rejection and address it in your subsequent application to increase the chances of approval.

Related Articles

Ireland Work Permit Without a Job Offer in 2024

Uk visa number [example & how to read uk visa stickers in 2024], uk work visa for us citizens [2024 guide], ireland work permit documents required in 2024, leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Popular Searches

• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

Share on Whatsapp

Share on Email

Share on Linkedin

Limited-time offer : Access a free 10-Day IELTS study plan curated for you

Table of Contents [ Show ]

What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Practice IELTS Speaking Based on other question types

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

Related Articles

Nurse Salary in Australia in 2024: Skills, Benefits, Eligibility & More

Lakshmi Lavanya Pagallu

SOP for Visitor Visa Canada: Format, Tips, and Free SOP PDF Samples

Nisha Menon

BTech in Germany: Admissions, Eligibilities, and More

Shakthivel Krishnaraj

Top 10 Universities in Ireland for Masters in 2024: Eligibility & Programs

• VISA & IMMIGRATION
• TRANSPORTATION

Cover Letter For Schengen Visa Application With Samples 2022

Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

• The purpose of your trip to Schengen Member States or States
• Proof of how you’ll fund your trip (your finances or guarantors)
• If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
• An overview of your diary, which also explains why you chose to apply at a particular delegacy.
• Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
• You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

• Visa application form, duly filled and signed along with biometric pictures
• Travel Insurance, with coverage of €30,000
• Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
• Hotel reservations for our holidays in the Spain and France
• Employment and leave approval letter which as well as the dates which I am expected to return to work
• NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

• Attached copies of your medical records about your condition
• Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

• March 20, 2021 – Flight from Islamabad to Milan via Flight Number
• March 21, 2021 – Sightseeing in Italy
• March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
• March 24, 2021 – Sightseeing in the Spain
• March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
• March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
• March 30, 2021 – Chateau de Versailles
• March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
• April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021

In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

• Accomplished application form for Schengen visa with photo.
• Round trip flight ticket confirmation.
• Proof of accommodation Hotel Booking.
• Proof of identity Copy of Passport.
• Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
• Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
• Employment Letter & NOC (Attested from Chamber of Commerce).
• Proof of income Salary Slips & Payroll Account Statement.
• Proof of Fund Bank Account Statement & Bank Certificate.
• Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

• March 2, 2020 – Flight from Islamabad to Rome
• March 7, 2020 – Sightseeing in Italy
• March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
• March 11, 2020 – Sightseeing in the Milan
• March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
• March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
• March 17, 2020 – Piazza San Marco
• March 20, 2020 – Travel from Paris Venice to Rome
• March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample For Medical Purpose

Hope You Will Get The Benefit From This Article

Read More: How To Write The Perfect Cover Letter For Canada Visa

Related Posts

Divorce Lawyer In USA How Much Does It Cost 2023

PORTUGAL NEW IMMIGRATION LAW 2020

Canada Open Work Permit For Spouse 2023

Canada Permanent Residence Benefits

Turkey Visa Requirements For Pakistani Citizens

Portugal In History

Cover Letter For Canada Visa How To Write In Perfect Way

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

FAB Bank Balance Check Online and PPC Salary Card Enquiry

How To Apply For Canada RNIP Through Brandon PR Visa Program 2023

Schengen Visa Requirements

Canada Visa Requirements

Study In Canada Useful Tips & Tricks

Do US Citizens Need a Visa for Saudi Arabia?

NBAD Balance Inquiry and Check PPC Salary Online

Best Car Insurance Companies In Dubai & UAE 2023

All About Visa & Immigration Guide, Information & Latest Updates Read more

• Privacy Policy

© 2023 Tripovisa All Rights Reserved

Welcome Back!

Login to your account below

Remember Me

Create New Account!

Fill the forms below to register

Retrieve your password

Please enter your username or email address to reset your password.

• Schengen Visa - Start Here
• Guides Comprehensive Step-By-Step Guides About the Schengen Visa Requirements & Application Process
• Statistics Get the latest and most up-to-date Schengen Visa and Europe tourism statistics

Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

Visas Assoc.

Schengen visa.

• Free Consultation
• Personal Plan

Customer Care

• Privacy Policy
• Terms and Conditions

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 23 Apr 2024

Last Updated : 23 Apr 2024 at

30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of €30,000
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservationsfor our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings.
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

Planned Itinerary:

• November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
• November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
• November 18, 2022 – Travel To Marvik and stay there for 4 days
• November 22, 2022 – Travel from Marvik to Frankfurt
• November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.

Therefore, a perfect cover letter will make things easier for them and ensure a fasterS chengen Visa processing time.

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation.

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

Ane mployment letter.

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of theS chengen Areap repared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically.

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

German mission in US

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Visas in Under a Week

The complete guide for the Egypt visa from the US

Egypt visa for US citizens

In this blog, we'll cover everything US citizens must know about applying for an Egypt E Visa. We'll discuss the visa requirements, application process, processing times, and Egypt visa costs.

Kenya E-Visa Payment Issues And Solutions

Kenya E Visa Payment Issues

Tips for what to do when you experience issues with your Kenya e-Visa payment process.

Get a Russian Visa for US Citizens Now - A Guide on How to Apply

Russian tourist visa

Optimise your travel experience! Get your Russian visa for US citizens easily with this helpful guide. The post includes the application process and requirements.

Apply for a Bahrain Visa from the US - Bahrain E-Visa Application Process

Bahrain visa for US citizens

Need a Bahrain visa? You're in luck! This post covers everything you need to know about the Bahrain e-visa including the application process and requirements.

Morocco e-visa: Requirements and Application 2024

Morocco e-visa

US citizens can travel visa-free to Morroco. Discover the Morocco e-visa for US Green card holders. How to apply, eligibility, requirements, and the e-visa fee.

Myanmar e-visa— Application and requirements 2024

Myanmar visa for US citizens

US citizens must apply for a Myanmar Visa. You can apply for an e-visa that allows a stay of up to 28 days. Click to learn the most important visa requirements!

Instant Visas

Maldives Tourist Visa: Entry and Visa Requirements to Maldives

Maldives Tourist Visa

In this post you'll learn everything you need to about the Maldives Tourist visa. Including the requirements, costs and other types of Maldives Visas you can apply for.

St Lucia Visa | US Citizens and US Green Card Holders

Travel To St Lucia

Discover the process of obtaining a St Lucia visa for US Green Card Holders. Learn entry requirements, application steps, fees, and visa validity.

Thailand Pass Requirements and Application Process

Thailand Pass

In this post you'll learn everything about the Thailand Pass including the required documents, entry requirements and how to apply.

Malawi visa for US Citizens

Malwai visa for US citizens

US citizens enjoy visa-free entry to Malawi. Learn about fees, visa-extension, US green-card holder requirement and more

Visa Guaranteed on

How To Write A Cover Letter For Schengen Visa Application: With Samples

If you are applying for a Schengen Visa , you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one can affect the visa application’s outcome.If you are applying for a Schengen Visa, you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one may affect the visa application’s outcome.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is required to introduce oneself, explain why you wish to visit that country, and connect with visa officers.

Even if you apply through a visa application center like VFS Global, your Cover Letter should be addressed to the Embassy or Consulate of the country you will visit.

In the Cover Letter for a Schengen Visa, you must convince the Consular personnel that you qualify for the visa.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country.
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa, as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

March 11, 2018

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I’m writing to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I’m going alone, and my major motive for visiting the Netherlands is for tourism.

I’d like to see prominent tourist places in the Netherlands, such as the Van Gogh Museum, Anne Frank’s house, and the Keukenhof gardens, where I may see the Netherlands’ most popular flower, the tulip.

During my stay, I also plan to visit my sister in Dusseldorf, where I will stay at her home, from May 29 to June 5. Then I’ll return to the Netherlands, where I’ll see the Hague before departing.

I work at [name of company/organization] and hold the role of [job position]. I’ve been here for X years, and my annual compensation is XX. My employer has provided me with a No Objection Certificate for my trip, which is enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities:

Date and  Activity

• May 20 –  Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
• May 21 – Visiting Van Gogh Museum for a booked Private Tour
• May 22 – May 28 Exploring Amsterdam
• May 29 – Taking a train from Amsterdam to Dusseldorf with ICE International
• May 20 – June 4 Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
• June 5 – Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
• June 10 –  Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)
• [The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents, such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

You may like

All About Employment Letter For Schengen Visa Application

Information On Germany Schengen Visa For Tourists And Visitors

Schengen Visa: Hungary Tourist Visa Application, Requirements & More

Moving To Malta: Everything About Malta Digital Nomad Visa

Complete Guide To Obtaining A Malta Work Visa And Permit

Malta Schengen Visa For Tourists – Application, Requirements & More

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

How To Apply For Parent Of A Child Student Visa

German Student Visa: How To Apply And More

UK Marriage Visitor Visa: Eligibility And Requirements

Apply Now: Boston College Gabelli Presidential Scholarship 2024

World Economic Forum Early Career Program | Application

How To Get Vietnam Business Visa

Fully Funded Memorial University Masters Scholarship 2024

International Space University Scholarship 2024 | Apply Now

British Petroleum Internship 2024 Application

List Of The Best Universities In USA

Clinical psychology

• Anxiety disorders
• Feeding and eating disorders
• Mood disorders
• Neuro-developmental disorders
• Personality disorders
• Affirmations
• Cover Letters
• Relationships
• Resignation & Leave letters

Psychotherapy

Personality.

Table of Contents

Cover letter for Schengen visa(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Schengen Visa.”

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

[Your Complete Name] [Your Address]”

“[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[name and signature of physician]”

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Phone number]

[Address of employer]”

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

I, [Your full name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife’s full Name], visa application.

[Wife’s Name] will be traveling with me to [Destination name] for tourism and vacationing purposes. My wife and I will depart on [enter date DD/MM/YY] and return to [enter home country/other country] on [enter date DD/MM/YY].

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

Please find all the required documents attached to this letter to support the given statements.

Kind regards

[applicant name]

[Your home address]

[Your phone number]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761

June 7, 2017 – Sightseeing in Germany

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur

June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

<Your Complete Name>

<Your Address>, India’

Frequently Asked Questions:

What are the types of schengen visa cover letters.

There are mainly 3 types of cover letters:

• A cover letter for tourism purposes 
• A cover letter for business purposes 
• A cover letter for medical purposes 

What should your cover letter include?

This Is What to Include in a Cover Letter

• Proof That You’ve Done Your Homework. 
• An Explanation of How Your Skills Relate to the Job. 
• Your Excitement About the Position.

If you like this blog post, please leave your comments and questions below.

Was this helpful?

Related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

How to craft Sample Schengen Visa Cover Letter

Applying for a Schengen Visa can be a daunting task, with various documents to prepare and procedures to follow. Among these documents, one that holds significant importance is the cover letter. This letter is your chance to make a good impression on the consulate and explain your travel plans in detail. In this blog post, we will guide you through the process of writing an effective Schengen Visa cover letter, focusing on what to include, how to structure it, and providing a sample for reference.

Understanding the Importance of a Schengen Visa Cover Letter

A cover letter for a Schengen Visa is not just a formality; it is a crucial component of your visa application. This document accompanies your application form and other documents, providing a narrative of your travel purpose, itinerary, and intentions behind visiting the Schengen area. It’s your opportunity to communicate directly with the consulate officers and persuade them about the legitimacy and purpose of your visit.

Key Elements of a Schengen Visa Cover Letter

When drafting your cover letter, ensure it includes the following key elements:

• Personal Information : Start with your full name, date of birth, and contact details. This should match the information provided in your visa application.
• Travel Itinerary : Clearly outline your travel plans, including dates, destinations, and purpose of visit. Whether it’s for tourism, business, visiting family, or attending events, be specific.
• Proof of Ties to Home Country : Explain your ties to your home country, like employment, family, or property, to assure the consulate of your intent to return.
• Financial Means : Mention your financial status and how you plan to fund your trip. Include details about who is sponsoring your trip if applicable.
• Accommodation Details : Provide information about where you will be staying during your visit. This could be hotel bookings or a letter from a host.
• Closing Statement : Conclude with a polite statement, expressing your hope for a positive response and your commitment to abide by the visa regulations.

Sample Schengen Visa Cover Letter

Here’s a sample cover letter to help you get started:

[Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes. I plan to visit [Country Names] from [Start Date] to [End Date].

My itinerary includes visiting major tourist attractions in [Mention Cities or Areas], experiencing the local culture, and enjoying the culinary delights of the region. I have attached a detailed itinerary of my travel plans with this letter.

I am currently employed at [Your Employer’s Name] as a [Your Job Title], and I intend to return to my job following my vacation. Attached are my employment letter, approved leave application, and recent salary slips as proof of my employment and intention to return.

I will be funding my travel and stay. I have attached my bank statements and sponsorship letter (if applicable) to demonstrate my financial capability to support this trip.

During my stay, I will be residing at [Hotel Name/Host’s Name], and I have enclosed the hotel booking confirmation/host invitation letter for your reference.

I respectfully request you to consider my application and grant me a Schengen Visa. I assure you of my adherence to all the visa regulations during my stay.

Thank you for considering my visa application. I look forward to a favorable response.

Sincerely, [Your Full Name]

A well-crafted Schengen Visa cover letter can significantly impact the outcome of your visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Remember to tailor your cover letter to reflect your personal travel plans and circumstances.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

• Canada Visa
• Schengen Visa
• Kuwait Visa
• Germany VISA
• Hong Kong Visa
• SaudiArabia Visa
• Denmark Visa
• Austria Visa
• Croatia VISA
• Switzerland VISA
• United States
• United Kingdom

Find Your Account

Schengen Visa Cover Letter Template for Homemakers/Unemployed : Sponsored Trip by [Relationship]

How to Appeal a Rejected Schengen Visa Application?

Simple Schengen Visa cover letter template for homemakers/Unemployed, sponsored by a family member.

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address] [City, State, Zip Code]

Subject: Schengen Visa Application [Your Name], Sponsored by my [relationship], [Sponsor’s Name].

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to [destination countries] from [start date] to [end date]. As a homemaker currently not employed, I am grateful for the opportunity to explore the rich culture and history of the Schengen Area . My trip is being sponsored by my [relationship], [Sponsor’s Name], who will provide financial support throughout my stay.

Enclosed, please find the necessary documents to support my visa application, including:

• Passport: Copy of my passport details page.
• Itinerary: Detailed itinerary of our travel plans, including flight reservations, accommodation bookings, and planned activities.
• Proof of Sponsorship: Letter from my [relationship], [Sponsor’s Name], confirming financial sponsorship of the trip and providing employment details, bank statements, and any other relevant financial documents.
• Relationship Proof: Copy of [marriage certificate/birth certificate/other proof] to demonstrate our relationship.
• Previous Travel History: Details of any previous international travel, if applicable.
• Additional Documents: Any other documents required by the embassy/consulate for visa processing.

I assure you of my intention to comply with all regulations during my stay in the Schengen Area. I am committed to returning to my home country before the expiration of my visa and am fully aware of the responsibilities associated with my trip.

Thank you for considering my application. I am eagerly anticipating the opportunity to visit [destination countries] and experience the diverse cultures they have to offer.

Yours sincerely,

[Your Name]

Invitation Letter from a Company For Visa Process

Invitation Letter from a Friend For Visa Process

Sample Sponsorship Letter From Friend for Visa Process

How to Write an Appeal Letter for Schengen Visa Refusal

Call Us: +1 (646) 687-8071

Cover letter sample for Business Visa

March 27, 2019

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No.            Date and Place of issue     Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Invitation letter

Passport copy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

<your name>

Cover Letter Sample for Medical Visa

Cover letter sample for Medical Visa

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Medical Visa

I would like to apply for a Schengen Medical Visa upon the recommendation of my doctor XYZ for treatment at Germany’s LMN hospital. The Schengen Visa is required from April 9 to April 24, 2019.

I was diagnosed with PQR. I’ve sent my reports to Mr. DEF and he has agreed to treat me.

I’ve made all payments in advance whereas my employer has also granted me leave against the aforementioned date.

Hospital acceptance letter

Quick Social feedback

Flight Itinerary For Visa

Flight Itinerary For Visa We provide verifiable flight reservation, hotel bookings and travel insurance for your visa application for any country without buying actual ticket.

A little Bit About Us

We at Flight Itinerary For Visa simplify the visa documentation process for you by providing verifiable documents at market competitive prices. Our services include Flight Reservation/Itinerary , Hotel Bookings or Proof of Accommodation , and Travel Medical Insurance . We also provide free templates for cover letters , sponsorship letters and invitation letters . Besides, we offer these services having a quality second to none. In case of any query, read our FAQs section and if the ambiguity persists, feel free to contact us through our 24/7 Live Chat Box.

Furthermore, we provide in-depth peep to our audience regarding ever-evolving and ever-changing visa’s rules and policies through our Blog section. If you want to have proper acquaintance with visa policies, visa documentation, visa requirements or any other related topic, just click on our Blog section and type the keyword (s) in the search box to get detailed answers to your queries.

Want to get flight itinerary, hotel bookings and travel insurance for visa application? We at Flight Itinerary For Visa can get it done for you on very short period of time anywhere in the world. Acquire verifiable documents for your visa application from us to save both your hard-earned money and time. 

USA-Based Travel Company!

© 2023 FIFV Travels

flight reservation

Hotel bookings, travel insurance, flight + hotel, flight + insurance, hotel + insurance, quick links, our services, pricing & plans, refund policy, privacy policy, helpful articles, cookie policy, recent blog posts, schengen flight reservation, agent portal, stay in touch.

This website uses cookies to improve your experience.To enable certain features and personalizations of the site you would otherwise miss out on. Cookie Policy See Our Privacy Policy.

Privacy Overview

• Travel Resources
• Destination Inspiration
• Tips & Advice
• Did You Know?
• Conservation

Tips for Writing a Letter for a Schengen Visa Application

• March 1, 2023

A cover letter is also known as a personal cover letter or a letter to the embassy to request a visa. This is also the only place where you can speak with the visa officer and explain why your visa needs to be approved, so take advantage of this opportunity to clarify your application. 

If you intend to travel to Europe, you may need to apply for a Schengen Visa. This type of visa allows you to freely travel within the Schengen Area, which consists of 26 European countries. 

You must submit several documents, including a Schengen Visa Cover Letter, to apply for a Schengen Visa. Your Schengen Visa Cover Letter should explain why you’re traveling and include any other information that might be relevant to your application.Remember that a standard cover letter for visa is used to prove the reason for travelling to the destination. 

Don’t worry if you don’t know how to write a Schengen Visa cover letter. We’ve got your back. In this post, we’ll give you a template and some pointers to get you started. 

Let’s get you ready to apply for your Schengen Visa: 

What should a cover letter for a Schengen visa include? 

● Consulate Contact Information (If you are applying with Germany, then the German Consulate) 

● What kind of visa are you applying for? (tourist, business, visitor, student, or other classification.)

● Purpose of your trip in two lines (Example: I’m going on a 20-day backpacking trip through Germany, Spain, and Portugal. I’ll also be attending Oktoberfest, which has long been a dream of mine.) 

● Proof that you have the financial means to support yourself (Are you working or self-employed) 

● Documents submitted in support of visa approval. 

● Your contact information, in case the consulate needs to contact you about your application. Email and phone calls should suffice. 

● Your signature serves as an attestation. 

When applying for a Schengen visa, a cover letter is required. According to the VFS website, you must bring a cover letter to your Schengen visa appointment. 

One point to remember is that proper documentation should be provided for any type of visa application cover letter. However, if you are from a region that requires a Schengen tourist visa (Europe visa), two of the documents listed above are required for the cover letter for the Schengen visa …!! 

Example of a cover letter for a Schengen visa 

Date: 

Immigration Officer 

Subject: Cover letter Schengen Tourist Visa to [Desired Country] of [applicant name] with Passport No 

Dear Sir/Madam, 

I’d like to apply for a Schengen visa to visit [country name] between [enter date DD/MM/YY] and [enter date DD/MM/YY]. 

I’m visiting [country name] for tourist purposes. I can’t wait to explore the distinctive cuisines and cultures of [country name] while visiting a variety of tourist attractions like [add places you wish to see]. In addition, I want to go to [city name(s)] to have the whole tourist experience. 

I intend to stay at the following hotels while in [country name]: [hotel name and address] – [date DD/MM/YY] 

I currently hold the position of [position] at [company name]. I have received approval for the above-mentioned vacation days. Furthermore, I will support myself financially for my trip by [providing financial means]. 

I’ve attached all the necessary documents for my Visa application.

I am confident that you will discover that everything is in order. If you have any questions or demands, kindly get in touch with me. 

Thank you for your consideration of my application. 

Sincerely, 

Related Topics

• schengen visa applications
• schengen visa tips
• visa application tips

4 Tips on How to Enjoy an Unforgettable US Vacation

Enjoy learning untranslatable words when travelling the world

You may also like.

• Great Holiday Destinations

5+1 Compelling reasons you should rent a car in Crete, Greece!

• April 22, 2024

Best Cafes in Orlando

Saving Time and Stress: The Benefits of Hiring Professional Movers

The Top Road Trip Destinations In New Mexico

How to Keep Your Home Running Smoothly While You’re On Vacation: Expert Tips on Appliance Maintenance from Mississauga

• April 18, 2024

Wellness Travel – A Comprehensive Guide to Drug Rehab in Oakville

Photography: Capturing Moments And Creating Memories with a Studio Shoot

A Guide to Autism Therapy and How Effective Treatment Can Transform Your Leisure Time

Input your search keywords and press Enter.

Do I Need To Submit a Cover Letter in My Schengen Visa Application?

If you are applying for France, Germany, Italy, and the Netherlands, a cover letter is not needed as it is not listed in the checklist as part of the requirements to be submitted in your Schengen visa application .

A cover letter usually contains the purpose of your travel, your dates and the places you are going to visit. However, these can already be seen in your application form and from your supporting documents (e.g. flight reservation, day to day itinerary).

On the other hand, if you are applying for Italy, an Introduction Letter addressed to the Italian Embassy is required to be submitted.

Shown below is a sample Introduction Letter. Click here if you want to download the full template.

Download the full template here

Go back to the main article: How to Apply for Schengen Visa: An Ultimate Guide for Philippine Passport Holders 

Copyright Notice

All materials contained on this site are protected by the Republic of the Philippines copyright law and may not be reproduced, distributed, transmitted, displayed, published, or broadcast without the prior written permission of filipiknow.net or in the case of third party materials, the owner of that content. You may not alter or remove any trademark, copyright, or other notice from copies of the content. Be warned that we have already reported and helped terminate several websites and YouTube channels for blatantly stealing our content. If you wish to use filipiknow.net content for commercial purposes, such as for content syndication, etc., please contact us at legal(at)filipiknow(dot)net

• The Philippines
• Visa Guides
• Blog & Tips

How to Write a Schengen Visa Cover Letter

• November 11, 2022 November 22, 2022

[SCHENGEN TOURIST VISA COVER LETTER – ITALY VISA]

If you already know the process of applying for a Schengen visa and you’ve already prepared all the Schengen tourist visa requirements , the next step is for you to write your cover letter!

DISCLAIMER: I am not a professional travel agent and in no way affiliated with Schengen visa processing agencies. What I’ll share are guidelines and tips that worked for me. Applying for a visa is on a case-to-case basis, so nothing will ever guarantee your approval. My best piece of advice? Honesty is the best policy, always.

What is a Cover Letter?

Cover letter template, paragraph 1: purpose, paragraph 2: about yourself, paragraph 3: travel companion, paragraph 4: travel itinerary, paragraph 5: how you’ll fund the trip, special cases (if applicable), sample letter, 5 tips for writing an effective cover letter, 1. anticipate doubts or questions, 2. refer to the supporting documents, 3. be specific with details that matter, 4. don’t sound overly emotional, 5. prepare your cover letter last.

The cover letter is the applicant’s introduction letter addressed to the embassy. It includes important details about you and your trip. This letter summarizes your entire application so it should be clear and concise.

Schengen visa application doesn’t come with interviews, so you have to rely on the cover letter to show why you’re eligible for a visa. A cover letter is your chance to tell more about the purpose of your travel or explain why you can’t submit a required document.

If you can, try your best to fit the entire letter into just one page . Make sure that all details are relevant and straight to the point. Only include details that give value to your application. Here’s a cover letter template that you can follow:

Note that this is just a general template. You can be flexible and adjust the format however you see fit to your situation.

The Honorable Consul

[Embassy name]

[Embassy address]

[Embassy phone number]

Dear Sir/Madam:

• Type of visa
• Countries to visit and the dates you plan to enter and exit the Schengen area
• Length of stay requested
• Purpose of travel
• The reason you’re applying thru this particular embassy
• Job position, company, how long you’ve been working, and how much you earn monthly
• If business: what business, industry, and how long it’s been operating
• Other sources of income
• Assets: land, house, condo unit, car, etc.
• Exact amount of money in your bank account
• Travel experience (how many countries you’ve been to, any issued visa)
• Brief family background (if you have a family business, have been traveling with your family, if you have senior parents, children, or spouse, or if you’re unmarried, etc., anything relevant family-related information)
• Relationship
• How long you’ve known each other
• Purpose of traveling together
• Schengen countries (or cities) you’ll visit
• Why you want to visit the country
• Means of payment: credit card, cash, etc.
• Things you already paid for like hotels, trains, flights, etc.
• If sponsored: your relationship, how much money your sponsor has
• If you have someone who will sponsor your trip, describe your relationship
• In case you can’t submit any of the required documents (e.g., you don’t have an ITR), explain why you can’t and what alternative documents you’ve submitted
• If you’re traveling alone, explain why
• To establish strong ties, justify more why you should go back to the Philippines
• If you just resigned and are currently unemployed, state a valid reason

[Your Name]

[Passport #]

Wear the consul hat and anticipate any doubts or questions that they might have.

For example, resigning from your job recently might raise questions on your application. So give a short explanation on why you resigned and what your future plans for employment are. If you have proof of this future plan, include it in your supporting documents. It can be a job contract with a new company or a new freelancing job.

Whatever you write in your letter, make sure you include a supporting document to back it up.

Ask the readers to refer to your supporting documents to confirm.

For example, you can mention some countries or cities you’ll visit in your cover letter. Then refer to the “detailed itinerary” page included on your submitted documents. If the officers want to know more about the cities you’ll visit or the activities you plan to do, they would look for that page.

Be specific with important information.

For example, instead of just saying “I’m an employee”, you can write “I’ve been working with X company for 3 years now, earning xx,xxx monthly.

Just by reading this sentence, they can already see that you have a steady source of income and you work for a legitimate company. It shows that you have a job to get back to. They would know these without browsing your employment documents yet.

The officers are busy people. They don’t have time to read a long and wordy letter that’s too personal or overly emotional. It’s acceptable to highlight that you plan to visit Paris for the history and museums. But it’s discouraged to explain that “you’ve always dreamt of seeing the Eiffel tower and eating Parisian croissants from watching Audrey Hepburn movies”. Treat this as a business letter. Their time is important.

Think of your cover letter as the page that ties everything together. Establish the purpose of your travel and summarize your entire application documents in just one page. This is the reason why I prepared it last, I had to make sure that I was able to cover everything that I submitted. It definitely felt like a cherry on top!

Overall, write your cover letter the same way you prepared your required documents. Have these 3 priorities in mind:

• STRONG TIES . You must have a stable life in the Philippines and you fully intend to go back without overstaying your visa. I couldn’t stress this enough. Establishing this is probably the most important thing you should focus on.
• FINANCIALLY CAPABLE . Having enough money to fund your travel to Europe and still have a comfortable amount when you get back.
• DEFINITE PURPOSE OF TRAVEL . Your travel plans must be realistic with supporting documents.

Honesty is the best policy.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.