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What to Say When Emailing a Resume (with Examples)

10 min read · Updated on January 11, 2024

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

How to Write a Letter of Recommendation

See how your resume stacks up.

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• Career Blog

Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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Many roles you apply for will only require you to submit your resume online, especially if your search is primarily through LinkedIn and other job boards.

However, research based on over 13 million applications shows that while most job applications come through company career sites and job boards, only 1.4% and 0.7% of these applicants, respectively, were actually hired.

You're much more likely to be successful in landing an offer if you go through a hiring manager (32.5% applicants hired), recruiter (14.1%), or a referral (7.8%).

As you realign your job search strategy toward these more effective methods, you'll find that the process entails significantly more direct human contact.

Instead of passively submitting your resume through a portal and hoping for a response, you'll likely email it to someone who works at the company, a recruiter, or a hiring manager.

Even if your internal contact is a close friend, we encourage you to pay special attention to any job-related communication.

Whenever you email your resume, keep the following general guidelines in mind:

• To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
• Remember that anything that you put in writing can help demonstrate your professionalism and further make your case - or it can work against you!
• Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
• Always attach your resume in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isn't accidentally modified.
• Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.

If you are responding to a job posting that requires you to submit your resume via email

Subject Line : [ Position Title] - [Company Name]

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name].

Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.

In particular, I am interested in joining [Company Name] because [insert reason related to role responsibilities, transferable skills, growth opportunity, etc.].

Please see my attached resume for more detail regarding my background and let me know if you have any questions.

Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

Best regards,

If you are sending your resume to a recruiter who contacted you on LinkedIn, someone you met at a networking event, or a personal contact

Subject Line: Resume - [ Position Title] - [ Company Name]

It was nice speaking with you [yesterday / at the networking event / etc.] !

As we discussed, I am interested in being considered for the  [Position Title] position with [Company Name].

I attached my resume for your review, and feel free to forward it along as needed.

Please let me know if you have any additional questions regarding my background, and I look forward to hearing from you soon.

If you are sending a cold email to inquire about potential openings

Subject Line: [ Company Name] – Opportunity Inquiry

I am a [Position Name] with experience in [describe experience areas].

I am interested in pursuing a [Position Title] position with [Company Name] and am reaching out to ask whether there are currently any open opportunities that I might be a good fit for.

I am particularly interested in joining [Company Name] because [insert specific reason(s) here].

I attached my resume for your review. Please let me know if you have any questions regarding my background.

Thank you for your consideration, and I look forward to hearing from you soon.

About Resume Pilots

Resume Pilots is an award-winning executive resume writing firm and a proud member of the Professional Association of Resume Writers and Career Coaches. Our previous clients include CEOs and senior executives at the world's leading companies.

As a professional services firm, we take your reputation seriously. We are committed to delivering writing excellence and superior service while operating with integrity and discretion. Recruitment firms we partner with also trust us to consistently deliver quality documents for their clients.

Our writers have studied in the Ivy League and other top-tier universities and have strong writing backgrounds coupled with industry experience.

Here's how we can help you:

Resume, Cover Letter, and LinkedIn Writing Services : If you are looking for end-to-end support, hire one of our professional resume writers to rewrite your documents from the ground up.

Executive Resume Template Downloads : If you plan to prepare your own resume, consider using one of our classic, ATS-friendly resume templates for Microsoft Word.

To learn more about our services, book an introductory call with our founder here or email [email protected] .

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About the Author Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer. After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents. At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over 10 years. He has been quoted on numerous business and career-related topics in outlets including Business Insider, CNBC, Fortune, Glassdoor, The Ladders, and Thrive Global.

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How to Email a Resume to Your Employer With 7 Templates

Roberto Martinez

Last updated December 11, 2023

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

Note: Struggling to get replies or book meetings with prospects that fit in your ICP? We’ll help you get 6 SQLs or book 6 meetings with prospects that are ready to buy for only $999/month. Book a 15-minute consultation now .

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It's your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

File names to send resume: Rename your files to be clear and professional (e.g., "JohnDoe_Resume.pdf" or "JaneSmith_CoverLetter.docx").

File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.

Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We've covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

A clear subject line

An email body

A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

Mention the job title.

If there’s a job reference number, include it.

Personalize it if you know the recruiter’s name.

“Application for content writer position - [your full name]”

“Job application (#12345): [your full name] for sales manager role”

“Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

Start with a professional email greeting . If you know the hiring manager's name, use it. If not, “Dear Hiring Manager” is a safe bet.

Briefly introduce yourself and express interest with a statement about the target position in the email opening line .

Show you’re a fit and sell yourself with an elevator pitch.

Highlight relevant experience with similar roles or relevant results of similar jobs

Mention that you’ve attached your resume (and cover letter, if applicable)

Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)

Add your contact details and other relevant or helpful information

Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

Gratitude-driven closing line

Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.

Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application - [your full name]

Dear [hiring manager’s name],

My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role.

In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set.

If you have any questions about my application or would like to discuss the role further, please feel free to contact me.

Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process?

Best regards,

[your full name]

[your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name].

I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume.

I am open to any questions you might have and would be happy to discuss the role and my qualifications further. 

Thank you for your time and consideration. What would be the next steps in the selection process?

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date].

As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications.

If you have any further questions or require more information, please don’t hesitate to reach out. 

Thank you again for your time and consideration. May I inquire about the next steps in the application process?

Kind regards,

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application - [your full name]

I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Warm regards,

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name],

I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached.

Thank you for considering my application. I am enthusiastic about learning and contributing to your team.

[your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team.

[your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request 

Hello [person’s name],

I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback. 

Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume?

Thank you so much for considering my request. I genuinely appreciate your time and guidance.

Best wishes,

Key takeaways

When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.

Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It's recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., "JohnDoe_Resume.pdf").

Your email address , tone, and content should all exude professionalism. It's best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.

Need help with email marketing and lead generation ? We are ready to help. Nerdy Joe can help you get stellar results from our sophisticated email marketing efforts. Talk with us today. 

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Craft the perfect résumé email, from subject lines to personalized introductions. Get an email template to customize. Tailor your résumé using aiapply.com

Don Hamilton

You’ve been asked to submit your résumé by email.  

You want to appear professional and attractive as an applicant.  

Your résumé and cover letter are ready. (Right?)

Now what do you do? What do you write in the email?

Don’t worry. You’ve got this now.  

In this article:

• You’ll see a sample résumé email and the various important sections within it.  
• I’ll point out the best customization options.
• You’ll get a template you can use to write your own résumé email.  

Don’t forget to attach your résumé and cover letter to your email before you send it!

And if you need help with your résumé and cover letter , you’re covered here too.

Let’s now turn our attention to the résumé email sample.

Résumé Email Sample

The following is a complete résumé email submitted by our fictional applicant, Alex.  

Each crucial section is labeled. We’ll look at the labels afterwards when we talk about customization.

Here it is.

Email Subject Line

Alex Johnson Application for Digital Marketing Specialist

Dear Hiring Manager,

Introduction & Why You’re a Good Fit

I'm writing to apply for the Digital Marketing Specialist position at ABC Company, as advertised on Indeed. With four years at XYZ Tech, I've driven a 50% increase in organic traffic through a revamped content strategy. My expertise in SEO, content marketing, and social media aligns perfectly with the requirements of this role.

Your Enthusiasm

I admire ABC Company's innovative use of technology in marketing, especially your campaign on sustainable technology. I'm excited about the opportunity to contribute to impactful projects that align with my passion for digital storytelling.

Availability

I am available for an interview at your earliest convenience and look forward to possibly contributing to your team.

Thank you for considering my application. My résumé is attached for your review.

Best regards,

Alex Johnson

[email protected]

(555) 123-4567

Email Customization

Here is each section of the email, along with appropriate and professional suggestions for making it your own. If needed, refer back to the letter above.

Be sure to research the company and the role you seek. If you don’t, you may inadvertently say something you shouldn’t. Know what you’re talking about at all times.

In all sections, always refer back to the job description for any specific instructions they may have included.

Subject Line: Ensure the subject line is straightforward and professional. Make it easy for the hiring manager to understand what the email is about at a glance.

A standard approach to writing the subject line is to use this format: [FirstName LastName PositionTitle]. Customize this a bit to make it clear and obvious who is sending the email and for what position.

Greeting: Whenever possible, do your research to address the hiring manager by name. It may be listed in the job description.

If you cannot find a name, use "Dear Hiring Manager" as a respectful alternative.  

Introduction: Tailor this section to the specific job and company, showing that you've done your research.  

It’s a good idea to mention how you found the job—job board, company website, or referral.  

You may also wish to include a compelling first-sentence hook to grab the hiring manager’s attention.  

Why You're a Good Fit: Highlight your experiences and skills that are most relevant to the job description. This shows you understand what the role entails and how you can contribute.

Be specific by using quantifiable numbers and results instead of vague descriptions. For example, use “a 20% rise” instead of “a significant increase.”

Your Enthusiasm: Share why you're excited about the position. Companies appreciate candidates who are passionate about their work.  

Prove that you understand the company's mission and values and how you’ll fit into the company culture.

Availability: This is straightforward but essential, indicating your eagerness to move forward in the process.

Closing: Always thank the recipient for their time and consideration, reinforcing your interest in the position.

You can mention that you’ve attached your résumé and cover letter.

Résumé Email Sample Template

Use this template to begin writing your résumé email. I suggest writing at least 3 drafts of the letter before sending it off.  

• First draft: Fill out the template
• Second draft: Customize your first draft. Keep it short and concise.
• Third draft: Check the grammar, spelling, and all technical details for correctness and accuracy. Read it aloud to make sure it sounds good to the ear—you can find awkward passages this way. Make sure there are no mistakes.

Subject: [Your Name] Application for [Position Title and ID]

Dear [Hiring Manager's Name/Hiring Committee],

I'm writing to apply for the [Position Title] at [Company Name], as seen on [where you found the job listing]. With [X] years at [Your Previous Company], I've successfully [mention a key achievement relevant to the new job], demonstrating my expertise in [mention a few key skills relevant to the new job]. My background aligns well with the requirements of this role, and I am excited about the opportunity to [mention what you're excited to do at the new company].

I admire [Company Name]'s [mention something specific about the company or its projects that excites you]. I'm enthusiastic about the possibility of bringing my skills in [mention a key skill or area] to contribute to your team and [mention a goal or project you hope to work on].

I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how I can contribute to [Company Name].

Thank you for considering my application. Please find my résumé attached for your review.

[Your Full Name]

[Your Contact Information: phone number and email address]

Résumé and Cover Letter Help

Competition is fierce for jobs today. Customization is good for your résumé and cover letter, too.

Our service, aiapply.com , provides you with the AI-automated power to tailor your résumé, cover letter, and follow-up email to the specific job description you found.  

All you do is this:

• Upload your current résumé or CV to our homepage .
• Upload or paste the actual job description into the appropriate field.
• Click to create a full-featured application kit.

You will get a fully customized résumé, cover letter, and follow-up email focused on the keywords in the job description.  

Plus, you can be assured that the résumé is ATS (Applicant Tracking System) compliant, ensuring your résumé isn’t discarded by a computer before a human gets a chance to see it.  

Visit aiapply.com and start for free today.

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What to write in an email when sending a resume

When sending your resume to employers or recruiters via email, it’s important to write an effective message

But what should you write to catch their attention and persuade them to open your resume?

This guide will explain everything you need to write, and even has some example emails to copy.

Resume templates 

Subject line

When sending an email applying for a job, keep in mind that your first goal is for the recruiter to open your message – this means capturing their attention and giving them a reason to click on your email.

So rather than writing the same subject as everyone else, use this chance to start selling yourself right away.

Use the subject line to highlight your skills and experience in a short, screen-friendly heading: consider your key selling point as a candidate and find a way make it into your subject line. For example:

“Digital Copywriter with 7 years marketing experience”

“Solicitor with 15 years in property law”

Don’t forget that subject lines are short, so you only have around 30-35 characters to make use of.

Resume filename

Resumes titled “resume”, “new resume” or, worse, a random constellation of letters (resume_778778.pdf) will simply look messy and get lost amongst the other hundreds of resumes that a recruiter receives daily.

At the minimum, you want to include your first and last name when naming your resume file, and if you wish, you can also add a short word or phrase to add some further recognition. For example:

“[Full Name] resume”

“[Full Name] resume SEO Consultant”

Addressing the recipient

The best way to build a friendly rapport with a potential employer is to address the recruiter by name.

This means doing a bit of research… you should be able to find relevant names of recruiting managers on the company’s website, LinkedIn, or in the job description itself. If the recruiter’s name isn’t available, stick to a friendly ‘Hi’, and avoid overly formal, outdated terms such as “Dear Sir or Madam.” For example:

“Hi [recruiter name]”

Friendly opening

To make the best impression on the recruiter and encourage them to open your resume , it’s a good idea to appear friendly with a warm opening – the recruiter will probably open hundreds of resume emails every day, so a personalised touch will go a long way. Use warm greetings, such as:

“Hope you’re having a good week”

“Hope my email finds you well”

Don’t be overtly personal, however. A simple, friendly greeting should do the trick.

Job you are applying for

After your friendly greeting in your resume email, you want to highlight the job you’re applying for. This is important as recruiters will oversee several (potentially similar) job vacancies at the same time, so you want to make sure your application is going to the right place.

Use the full job title, and if the job title is vague, you can also add in the job reference number. For example:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It isn’t always necessary to add the job reference number, but it can be useful if the company is advertising various similar roles, or several roles within the same department.

Introduction + suitability

In your introductory paragraph, you have a limited amount of space and time to convince the recruiter to open your resume.

It’s therefore important that you be as clear and concise as possible here: if you’ve already highlighted your experience in the subject line, now is the time to add more relevant information to persuade the recruiter why you’re a great fit for the role.

You should lead with your experience in similar positions, along with the skills and value that you could bring to the table. As always, try to keep your sentences short, easy to read, and informative. For example:

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant. I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example captures the attention of the recruiter by demonstrating value – the recruiter isn’t being forced to read a list of qualifications or generic degrees – instead, they are being given concrete information about how this person could help their company. This will encourage them to click on the resume to find out more about the candidate.

If you don’t have lots of professional experience, you can still make a great impression in your email introduction. The key is to demonstrate value – there’s no use in simply listing your A-levels, as this doesn’t help your candidacy stand out from others who might share the same results.

Instead, make use of the skills you’ve picked up throughout your academic and professional career, tailoring them to suit the job you’re applying for. For example, if you were applying for a job in an online news organisation or social media company, you could use the following example:

Example 2 (student no experience)

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

While this example doesn’t demonstrate a professional job history, it shows the positive impact you had in an organisation where you worked, created engagement, and demonstrated initiative. You can apply this to any extra-curricular activity or volunteer program if you don’t have work experience, just make sure to research how this experience will serve you in the role you’re applying for.

Even as a student with no experience, you can still create a powerful email when sending your resume.

Reason for applying

Most companies and recruiters want to know that their employers will be in it for the long-haul: it’s therefore important to come across as both knowledgeable and passionate about the role and the company itself, demonstrating visible enthusiasm.

You can briefly cite the company’s values, the appeal of the job itself, as well as your overall suitability for the role as reasons motivating your application. For example:

“My experience in [field], combined with my alignment with [company’s] values, compel me to apply for this role. I believe that I have both the necessary skillset and personal drive required to succeed in this position.”

“I am putting myself forward for this role as I believe [company] would be an innovative and freethinking place to work, and I believe that I could contribute significantly to its success.”

By speaking to the values of the company, the recruiter will recognise that you either took the time to do your research (which demonstrates initiative and eagerness) or that you’re already familiar with the company – which employers love.

Availability

When it comes to your availability, you want to appear flexible and enthusiastic. Giving a recruiter a list of unavailable dates and times isn’t going to work in your favour here: simply indicate that you’re available at short notice for an interview.

Most recruiters will offer various time slots, so you don’t need to worry about being precise at this point. You can also add a call to action here, directing the recruiter towards your resume. For example:

“ Please find attached a copy of my resume . I am available for an interview at your earliest convenience.”

“I have attached my resume for your consideration, and I am free for an interview at short notice.”

Professional signature

Now that you’ve completed your resume email, you want to give the recruiter several options for getting in touch with you. The best way to do this is to have a professional signature: a professional signature looks like the below examples, and can be added as a footer at the end of all your emails:

Always make sure to use a professional email address. A recruiter is much more likely to take an applicant seriously if they have a professional email, and a lot less likely to reach out to someone asking them to contact them at [email protected].

Related guides: How to write a thank you email after an interview

Example resume emails

Check out some examples of effective emails below for inspiration and guidance:

Customer service

Applying for customer service roles.

This customer service cover letter is short and to-the-point – it quickly delivers a host of reasons why this candidate would be valuable in a customer service role.

See also: sales assistant cover letter example

Applying for finance and accounting roles.

This cover letter outlines the candidate’s finance knowledge, and how they could apply it in the workplace

Applying for graduate/student roles.

Graduate’s cover letters are a little longer than most, as they don’t have as much experience, so need to describe their education and transferable skills.

Applying for sales roles.

This cover letter boasts the candidate’s ability to make sales and drive revenue.

Flow through your inbox

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

Supercharge your communication with Flowrite

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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How to Send a Resume via Email: Samples Included

When sending a resume via email, it is important to include a body and a subject. Applicants commit the cardinal sin of sending their resume without providing a subject or body to the email. If you do this, your chances of getting a response are slim to none.

Resumes are essentially the first step in the pursuit of a job, either for passion or financial stability. It is a summary or account of education and employment experiences and qualifications. It is also called a curriculum vitae, and it can be used as a presentation to a potential future employer when applying for a job.

While your email sending a resume does not necessarily have to contain everything about your resume, it should mention some notable achievements that whet the recipient’s taste enough to check out the resume.

Depending on the choice of the employer, the resume can be accepted through online job applications, and some job postings can demand your resume via email. If your case falls under the email category, the first step is to read the job posting carefully and follow any regulations required by the employer.

It is important to follow the right instructions when sending a resume via email. Many job applicants don’t get callbacks because of how poor their email was. An average employer would receive no less than a hundred job applications for one job posting.

Typically, they would look for the most insubstantial reason to discard them. This includes emails that are too informal, poorly written applications, spelling mistakes, and grammar slip-ups.

There is no trick to writing the perfect job application email. The best resume emails are straightforward, simple, and easy to understand. They are not written in an informal tone with an attempt to be friendly. They are professional and a little personal, as they provide a little peek into your personality.

In this article, we will take you through the process of writing a winning resume email.

Understanding the Purpose

The purpose of your email is to give the employer enough of your professional data so that they are inclined to check out your resume. Not only do resume emails add a personal touch to your application, but they also show intuition (if you make the most of them).

Formatting and Structure

There are many steps to follow when drafting a successful resume email. The first rule to note when emailing a resume is that employers are less likely to consider job applications that do not follow the submission instructions exactly. If your employer demands that the email be structured in a particular format, you shouldn’t do otherwise.

• Subject Line: The subject line is not as basic as it seems; it is a deciding factor when it comes to the employer considering your application. Subject lines are the first thing the hiring manager sees when deciding whether or not to open your message. Write a concise subject line that informs the recipient about the exact purpose of your message. The subject line should include the proposed job title and your name, and it should be edited for spelling errors.
• Salutation : You should remember to keep things simple and professional. Start your email with a formal greeting and address the hiring manager by name; the last name is mostly preferable.
• Opening Paragraph: This is the introduction to the resume email, and it will set the context for sending the email. Your opening paragraph should be short and simple. You should state basic information about yourself and your motive, like who you are, why you are sending this email, and what the email contains.
• Body Paragraph: This is your major selling point. Highlight your key qualifications, experience, and achievements. In a nutshell, this paragraph should also be short but effective. It should be an introduction that features the best and proudest accomplishments of your career. Be sure to mention achievements that are relevant to the job; this will score you bonus points.
• Closing Paragraph: The closing paragraph is equally important when writing a resume email. Try to restate your interest in the job, express gratitude, and include the necessary contact information. A good closing paragraph would show the employer that you are looking forward to getting a positive response and meeting them in person. You can also add a captivating call to action, but be careful not to come off as rude or audacious.

Personalization and Research

One of the reasons why resume emails are favored more than their cover letter counterparts is because of the touch of personality they add to your resume. It’s coming from a personalized email directly into the inbox of the hiring manager.

It’s important to do research before personalizing your email. You do not want to start your resume email with the dreadful To Whom It May Concern. Make some research to find the recruiters or HR staff responsible for processing resumes at your preferred workplace. Your research should begin with the website of the company, where you can find important details like the names of the managers involved in job recruitment and emails. If you are sending an unsolicited email and the mode of submission was not stated in the job listing, you can try LinkedIn for their email address.

Attachments and File Formats

Job listings usually come with several requirements, like the format of the file you are to attach to the resume email. The best format for sending any file attachments or cover letters is.pdf or.doc. You can save your file as a PDF. It is a universally accepted file format, easy to open, and will not distort the formatting of your documents.

Name the CV file appropriately, and don’t send files larger than 10 MB. For more clarity, mention the attachment in the email.

Follow-up and Etiquette

Timing is everything. You should send an email within the first 4 days of the job posting, and you should follow up with a follow-up email if you do not get any response. Keep in mind to respect the employer’s time and boundaries. Be respectful at all times, and don’t indicate your frustration over the email.

Email to Send Resume Example

Example of what to write in an email when sending a resume, sample email to send resume to recruiter, what to write in an email when sending a resume with reference, email to send cv politely, email to send resume and cover letter.

Conclusion  

When you decide to write your resume email, remember to balance professional and personal. Be formal with a bit of personality.

The tips provided above should guarantee a well-written email. But you should open your heart to rejection. Rejections are part of growth, and you shouldn’t give up.

About The Author

Jim Blessed

Related posts.

9 Tips You Need to Write and Respond to Emails Professionally

12 Rules of Writing Emails Professionally and Effectively

How to Write Professional Emails: 7 Critical Ingredients

8 Simple Lessons for Writing Irresistible Business to Business Emails

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How to Email a Resume to Get a Job

The email is your resume’s vehicle. So even if you know how to write the perfect resume , it’s never getting opened if the email is weak. 

If you arrive at a red carpet in an old rusty car, it doesn’t matter if your attire is astounding, the press will only notice the car. That’s why the email has to be just as refined as the resume itself.

So let’s unpack all you need to know about emailing your resume to an employer in a way that won’t harm your chances of getting the job (and, in fact, might even boost them). If you are wondering what to say in an email with your resume attached, you are in the right place.

This article includes:

In this ResumeGiants article, we’ll delve into how to email a resume to get a job . With a real sample! Sending your resume via an email doesn’t have to interfere with your chances of getting your dream job. In fact, when done well, it can even boost them.

Sample of a Resume Email

When you’re interested in a job, sending a resume via email is an A+ idea . Although, it can be nerve-wracking to know what to say in an email with your resume, as you’re eager to make a good first impression on the employer. 

To do that, you’ll want to make sure that your subject line clearly indicates the purpose of the email . Then you can state your interest. However, knowing exactly what to write in an email when sending a resume can be tricky. 

That’s why it’s wise to review examples before creating your resume or email to help you understand what you need to write . Have a look at this professional email sample for a resume below for inspiration.

Tips for Mailing a Resume via the Web

As digital communication increasingly takes over our lives and our careers, it’s important to be aware of some unspoken resume email rules employers and hiring staff expect.

1. Pay Attention to Instructions and Follow Them

Most of the time, prospective employers include specific details about how to upload application materials (or send them in) within the job posting itself. 

If that’s the case, make sure you take a note of how you’ve been instructed to handle your resume. Employers are highly unlikely to consider candidates who haven’t followed these steps–after all, failing to notice such important information doesn’t reflect well on your potential as a member of the team.

Consider a few questions , including:

• Does the employer expect a cover letter in addition to your resume?
• Are there any other materials the employer needs to see?
• Is there additional information you need to share with your employer?

If you can’t find any specific instructions, follow the tips below to create a professional, effective email.

2. Keep Things Concise and Clear

Just like you do with your resume, you’ll want to focus on keeping the text in your email short , clear, and to the point. 

Let your resume and cover letter, if you’re using one, do the bulk of the talking for you. If you leave them wanting more in the email, they’re more likely to open the attachment out of curiosity.

3. Use an Appropriate Subject Line

When you send a resume by email, the subject line matters . An effective subject line makes it clear to the hiring staff that what you’ve sent is important and conveys what’s inside.

Make sure your subject line clearly states the contents of your email. The last thing you want is an employer to mistake your resume for spam or junk.

Likewise, remember that your subject line is the first part of your email that a hiring team will see. As a result, it’s important that it’s clear what position you’re interested in and who you are.

A good rule of thumb to follow to write the best subject line when submitting a resume is to simply make your subject line the name of the position you’re interested in, followed by your first and last name.

• Job Position or Title – FirstName LastName
• Customer Service Representative Position – Jane Doe
• Customer Service Representative Resume – John Doe

4. Attach or Upload your Materials as Instructed

Once you’ve written the body of your email–which should include a brief introduction, an expression of your interest, and any additional information you need–you can focus your attention on getting your resume in the picture.

The best format to send a resume is whatever your potential employer has outlined.

If you don’t have specific orders to follow, it’s usually best to opt for including your resume as an attachment rather than pasting it into the body of your email. 

It is also typically best to include your resume as a PDF, unless you have been specifically asked not to. This is for a few reasons:

• If they have a lot of applicants, it can be troublesome to download and open hundreds or thousands of Word Documents, especially if they don’t have Microsoft Word.
• When you open a resume on a Google Doc or Word Doc , many proper nouns, such as your name, certification names, or abbreviations will come up underlined as spelling errors. The resume format may also be underlined with grammatical errors, such as sentence fragments. This can make the resume look messy and unprofessional, even if you haven’t included any errors.
• Using a PDF gives you more chances to play around with eye-catching formatting and images. 

5. Include Contact and Other Important Info

Close your email with any important information you need to share with your employer, including contact information like your email, phone number, etc.

Choose contact information that you know you check often. You don’t want to miss a phone call or email back, and prompt responses can help you demonstrate your excitement for the position!

6. Set Yourself Apart

Below are a few things to keep in mind as you wrap up your email to ensure it’s as polished and amazing as it can be:

• Use Your Resources: Looking at other resume examples or email examples makes it easier to judge your own. ​​If you feel your resume itself needs some work, don’t be afraid to turn to tools like an online resume builder or any of our helpful free resume templates for support.
• Bring up Connections: Don’t be shy! If you know someone at the business, ask for their permission to mention them in your email and go ahead and include it. For example, you may say, “Angela Dabrowski recommended I get in touch with you.” If you went to the same school as the hiring manager, you should say so. For example, “I was excited to see on LinkedIn that you attended Ohio State University. That’s where I got my masters in 2019.”
• Maybe Mention Where you Heard of Them: If it’s not clear where you heard of them, maybe include a line saying, “I got your contact information from the agency’s Contact Us page,” or, “I came across your job posting on LinkedIn.” That can be valuable information for the employer, and it may make them feel a little more comfortable and familiar.
• Make Yourself Professional: Though your language need not be extremely formal, it should be clean and professional. Be sure your files are named in a sensible way, your email’s format makes sense, and you use a professional email address to send your materials.
• Look into Who Will be Reading This: To whom is your email? A specific name of the hiring manager will get much more attention than a general “Dear Hiring Manager,” or “To Whom it May Concern.” You may even include a personal question to show you did your research. Just make sure you properly spell their name!
• Double-Check or Test Your Email: Always proofread your email before sending it out. It’s also a good idea to send yourself a test version of your email to make sure everything looks and sends the way you want it to before you push out the final product.
• Send a follow up: It’s important to verify that your application got to the right inbox. Send a follow up email after two or three days to check they’ve received your resume.

That’s all for now, remember all these tips before sending your resume by mail. Good luck!

3 Email Templates To Send With Your Resume (Real Examples)

For every job opening, there are thousands of applications and emails and resumes for that ONE position. How are you gonna stand out in that kind of crowd and why should you have to create a new email every single time to apply to a position? This folks, is the reason why you need a resume email template. 

You've got all the pieces—the polished resume, the tailored cover letter—but are they wrapped up with a bow that makes hiring managers say "I need to open this!"? In this blog, we'll show you how to turn those silent siren calls into handshakes and hellos.

What Should I Say In My Email?

When applying for a job, it's not just your resume that needs to be top-notch. The email you send with your resume is equally important. It serves as an introduction and provides the hiring manager with their first impression of you.

What To Say In Your Email

The subject line should be clear and concise, indicating the position you're applying for. For example: "Application for Project Manager Position - John Doe". This makes it easier for employers to organize applications.

In the body of your email, start by addressing the recipient appropriately (if possible). A simple "Dear Hiring Manager" will suffice if no specific name is given in the job posting.

Next, introduce yourself briefly and express interest in the role. Mention where or how you found out about this opportunity (for instance on a LinkedIn job post ). Follow this up by explaining why you believe that both parties could benefit from your employment – highlighting key skills or experiences relevant to what they are looking for.

What Not To Say In Your Email

Avoid sharing irrelevant personal information or being overly casual in tone – remember professionalism counts. Don't make negative comments about previous employers or jobs either (it only make you look like an a-hole). Instead focus on what you learned from those experiences and how they have prepared you for this new opportunity.

Finally, always proofread and proofread again (and again) your email before sending it off. A well-written, error-free email shows that you pay attention to detail - a trait most employers value highly.

Attaching Your Resume And Cover Letter

Your resume should always be attached as a PDF file to ensure formatting consistency across different devices. If required, attach a cover letter separately rather than including it within your email content itself; again using PDF format wherever possible.

Sample Resume Email Template

Subject: Application for [Job Title] – [Your Name] Dear Hiring Manager, I am writing to apply for the position of [Job Title], as advertised on [where you found the job posting]. I believe my skills in [...], combined with my experience in [...] make me an excellent candidate. Attached is my resume and cover letter outlining further details of my career history.  Thank you very much for considering my application. I look forward to the possibility of discussing this exciting opportunity with you. Yours sincerely, [Your Full Name] [Your Contact Information] Note:  More samples are below.

Crafting the Perfect Resume Email Subject Line

Imagine your resume email subject line as a tightrope walker's first step: it must be sure-footed to capture and maintain interest. In today’s job search, this tiny string of text can make or break your chance at grabbing a hiring manager's attention. So how do you craft one that stands out?

Tailor Your Subject Line to the Job Description

Your mission is clear—get into the recruiter's world by echoing their language right from the start. A winning strategy involves mirroring keywords directly from the job listing in your email subject lines. It shows you're not just blasting resumes but are genuinely keyed into what they’re looking for.

If you're applying for a 'Senior Graphic Designer' position advertised with words like 'innovative' and 'creative', try "Innovative Senior Graphic Designer Application". This isn't just smart; it’s giving recruiters exactly what they expect to see when they sift through heaps of applications every day.

Keeping It Short and Professional

The art of brevity shines brightest in an email subject line. Long-winded phrases lose impact fast, so keep yours punchy yet professional—a balancing act worthy of any trapeze artist. You want them short enough to avoid being cut off on mobile screens while still conveying essential information.

Avoid slang and filler words that cloud clarity, sticking instead to essentials like your name, the job title, and maybe even a reference number if provided—just enough detail without spilling over into TMI territory.

Studies show us that an enticing subject line significantly influences whether an email gets opened or ignored—and since we know recruiters prioritize emails with clear relevant subjects—it pays (quite literally) to spend time perfecting yours.

Personalize Your Resume Email Greeting (hint, hint, use their name)

Finding the hiring manager's name can be like finding a coin in the Pacific Ocean, but it’s worth its weight in gold for making your application email stand out. A personalized greeting is more than just a courtesy; it shows you’ve done your homework and are genuinely interested in joining their team. 

Many times the hiring manager or recruiter's name is in the job listing. If you don't find the name there, you could start with LinkedIn or dig through the company website to uncover who’s holding the map to your potential new role.

Sure, “To Whom It May Concern” might seem safe, but let me tell you from experience—nothing beats using someone’s actual name. In an avalanche of emails that read "Dear Hiring Manager," yours pops up addressing them by name—it's bound to grab attention faster than others. 

Structuring Your Resume Email Body Effectively

Introduce Yourself Clearly

Sending a resume via email starts with an introduction that's as sharp and clear as a well-tailored suit. Think of it this way: your intro is the handshake before the interview—firm, professional, and confident. 

Start by stating who you are in relation to the job title; if you're an experienced Project Manager applying for a similar role, make sure that's front and center. Next up? Contact details—a no-brainer but often overlooked piece of info including your phone number (yes, even relevant social media links if they showcase professional accomplishments). 

Keep it snappy though; recruiters don't have all day.

Dive right into why you’re emailing them—to send your resume—and do so in context to their company’s needs or goals. If there's one thing hiring managers appreciate, it’s candidates who've done their homework on what makes the company tick.

Highlighting Relevant Experience and Skills

Your email body isn’t just about niceties—it should scream "I'm perfect for this" without sounding like an over-eager sales pitch. So when talking about experience and skills, align yourself laser-like with the job description provided by those internal recruiters or hiring manager(s). 

Here lies the sweet spot between boasting and modesty; weave in specifics from past roles that echo duties listed in the new gig. It shows not only preparedness but also how seamlessly you'd fit into their puzzle.

You might be tempted to list every skill under sun—but hold back. A shotgun approach rarely hits its target compared to a sniper’s precision shot at relevancy. Have numbers ready too—they speak louder than adjectives ever could.

Lastly, close out strong by reminding them where they can find more detailed stories of your work wins—in your attached word document cover letter or great resume (don’t forget these should follow a classic template or standard template depending on industry norms).

Keep it crystal clear: Introduce yourself with a spark, link your skills and experiences straight to what employers are looking for today. Stay concise so that readers can quickly find the essential details they need.

Include Relevant Social Media Links 

You've probably heard all about personal branding by now. How having polished social media profiles can bolster your professional image—or tarnish it if not done right. When relevant—and only then—it's smart practice to include links directly within your resume rather than separately emailing them where they may get ignored amidst text-heavy content.

Resume Email Templates

Below are some templates you can use. Remember to add your own touch to make these your own. 

Template 1: Email for someone who has been referred by a current employee

Subject: Application for [Job Title] - Referred by [Referrer's Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as referred to me by [Referrer's Name], [Referrer's Position] at your esteemed company.

I recently had a conversation with [Referrer's Name] regarding my career aspirations and skills. They recommended that I apply for this role, believing that my background and experience align closely with the requirements of the position. I am excited about the opportunity to contribute to [Company Name] and am enthusiastic about the prospect of joining such a dynamic and innovative team.

In my most recent role at [Your Previous Company], I [describe your responsibilities, achievements, or projects that relate to the new job]. My experience in [mention specific skills or experiences relevant to the new job, such as managing a team, working on specific types of projects, etc.] has equipped me with the knowledge and skills necessary to make a significant contribution to your team.

Enclosed is my resume, which provides additional information on my professional background and accomplishments. I am particularly proud of [mention a significant achievement or project relevant to the new job], which I believe demonstrates my capability and potential in a role such as the one at [Company Name].

I am very interested in the opportunity to discuss how my skills and experiences align with the needs of your team and how I can contribute to the continued success of [Company Name]. I am available at your earliest convenience for an interview and can be reached at [Your Phone Number] or via this email.

Thank you very much for considering my application. I look forward to the possibility of working with you and am grateful to [Referrer's Name] for recommending me for this exciting opportunity.

Best regards,

[Your Name]

[Your Contact Information]

[LinkedIn Profile URL, if applicable]

Template 2: Response to a job posting

Subject: Application for [Job Title] - [Your Name]

I am writing to express my interest in the [Job Title] position, as advertised on [where you found the job posting, e.g., your company's careers page, a job board, etc.]. With my background in [mention relevant field or expertise], and my experience in [mention relevant experience or skills], I am enthusiastic about the opportunity to contribute to [Company Name].

In my current/previous role at [Your Current/Previous Company], I have gained substantial experience in [describe your relevant responsibilities, achievements, or projects]. I believe that my skills in [mention specific skills relevant to the new job] make me a strong candidate for this position. My experience has honed my [mention any relevant skills or qualities, such as problem-solving abilities, communication skills, etc.] and equipped me with a versatile skill set that I am eager to bring to your team.

Enclosed with this email is my resume, which provides further details about my professional journey. I am particularly proud of [mention a significant achievement or project that is relevant to the new job], which underscores my potential for contributing meaningfully to [Company Name].

I am excited about the chance to bring my unique talents to [Company Name], a respected leader in [mention the company's field or industry]. I am keen to learn more about your team and how I can contribute to your ongoing success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms align with the needs of your team. I am available at your convenience for an interview and can be reached at [Your Phone Number] or via this email.

Template 3: Email for someone with interest in working for a company without a job notice

Subject: Expression of Interest in Opportunities at [Company Name] - [Your Name]

Dear [Hiring Manager's Name or Relevant Department Head],

My name is [Your Name], and I am writing to express my keen interest in potential career opportunities with [Company Name]. Although I understand there may not be current openings that fit my expertise, I am particularly drawn to your company's work in [mention specific areas of the company's work, values, or projects that attract you].

As an experienced professional in [mention your field or area of expertise], I have developed a comprehensive skill set that I believe would be beneficial to your team. In my most recent role at [Your Current/Previous Company], I [describe your responsibilities, achievements, or projects that relate to the type of work done at the company]. This experience has equipped me with [mention specific skills or experiences that are relevant to the company's field or ethos].

Enclosed with this email, you will find my resume, which provides detailed information on my professional background and accomplishments. One of my notable achievements, [mention a significant achievement or project], highlights my capability and innovative approach, which I am eager to bring to [Company Name].

I am attracted to [Company Name] because of [mention specific reasons such as the company's reputation, values, the type of projects they handle, their work culture, etc.]. I am enthusiastic about the possibility of contributing my skills and experiences to your esteemed company and am eager to engage in challenging projects that align with [Company Name]'s objectives.

I would greatly appreciate the opportunity to discuss how my background, skills, and enthusiasm might align with the future needs of [Company Name]. Please feel free to contact me at [Your Phone Number] or via this email to arrange a conversation at your convenience.

Thank you for considering my unsolicited request. I look forward to the possibility of discussing employment opportunities with [Company Name].

Send Your Resume With Ease

When you're applying for job after job and sending job application and resume emails one after another - it helps to have a template to fall back on. Who needs the hassle of having to come up with a new email every time you apply for a job? 

The best thing, you can use Magical to create and store your send resume email template. Magical is a free Chrome extension that helps you with all your repetitive tasks. All you have to do is download it and you'll be on your way to saving 7 hours a week on average.  

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47 Example Emails Asking For a Job Opportunity

Here we will explore sample emails asking for a job opportunity that will make you stand out from the competition. These examples will cover various situations, from expressing general interest to specifying the type of job you are seeking or your preference for a remote position.

47 Examples | Emails Asking For a Job Opportunity

When asking for a job opportunity email, one crucial consideration is whether or not to include your resume.

The decision to include your resume or not should be based on the specific job you are applying for and the information conveyed in the job posting.

If the job website specifically requests you to attach your resume, it is essential to follow those instructions and include it with your email. However, if the website or the company page does not explicitly mention submitting a resume or you believe it would be more effective to provide additional context before sharing your resume, you can choose to omit it from the initial email and offer to provide it upon request or upon further interest.

Why? This approach allows you to customize your email by focusing on your qualifications, skills, and enthusiasm related explicitly to the job, demonstrating your alignment with the position before submitting your full resume.

Table of Contents

Basic Templates | Emails Asking For a Job Opportunity

1| General Inquiry Email: Subject: Inquiry about Job Opportunities

Dear [Hiring Manager’s Name],

I hope this email finds you well. I am reaching out to express my interest in job opportunities within your organization. I have a strong passion for [relevant industry/field] and believe that my skills and experience make me a suitable candidate for any available positions.

My resume is attached for your review. If there are any current or upcoming roles available that align with my qualifications, I would greatly appreciate being considered for them. I am confident that my [relevant skills/experience/accomplishments] will enable me to contribute to your team’s success.Thank you for considering my application. I look forward to the possibility of discussing how my skills could benefit your organization.Sincerely, [Your Name] [Your Contact Information]

2| Specifying Job Preference Email: Subject: Inquiring about [Specify Job Title] Opportunities

I am writing to express my interest in opportunities related to the [Specify Job Title] position within your company. With a strong background in [relevant experience/industry], I am confident in my ability to contribute to your team’s success in this specific role.

Having reviewed your organization’s values and mission, I find great alignment with my own professional aspirations. With a [mention a specific skill, experience, or accomplishment relevant to the job], I am eager to bring my expertise to [Company Name] and make a positive impact. I have attached my updated resume for your review.

I kindly request your consideration for any [Specify Job Title] openings that may be available. I would welcome the opportunity to discuss how my skills and experience can contribute to your organization’s goals.

Thank you for your time and consideration.

Sincerely, [Your Name] [Your Contact Information]

3| Requesting Referral Email: Subject: Request for Referral to [Company Name]

Dear [Referrer’s Name],

I hope this email finds you well. I am reaching out to you as a [relationship with referrer] and to inquire if you would be able to provide a referral for me at [Company Name]. I am highly interested in joining the team there due to my strong passion for [relevant industry/field] and what I understand about the company’s culture.

I have added my resume for your reference. I believe my [mention relevant skills/experience] would make me a valuable addition to [Company Name]. If you are comfortable doing so, I would greatly appreciate your recommendation to the appropriate hiring manager or HR department.

Thank you for your time and assistance. I look forward to the possibility of discussing this further with you.

Warm regards, [Your Name] [Your Contact Information]

4| Remote Position Inquiry Email: Subject: Inquiry for Remote Job Opportunities

I hope you are having a great week.  I am writing to express my interest in remote job opportunities within your organization. With my strong skills in [relevant skills], I am confident in my ability to contribute to your team from a remote setting. Please find my resume attached for your review and would appreciate being considered for any remote positions that align with my qualifications.

Thank you for considering my application, and I look forward to the possibility of discussing how my skills could benefit your organization.

5| Highlighting CV Job Inquiry Email Subject: Inquiry About Job Opportunities

I hope this email finds you well. I am writing to express my interest in potential job opportunities at [Company Name]. As an accomplished professional with a strong background in [relevant skills/experience], I am excited about the possibility of joining your esteemed team.

I have been following [Company Name] closely and have been consistently impressed by the exceptional work the company has been doing in the [specific industry/field]. The innovative solutions, collaborative work environment, and commitment to excellence displayed by your team resonate deeply with my professional aspirations.

With [number of years] of experience in [relevant skills/experience], I have developed a comprehensive skill set in [specific areas of expertise]. I am confident that my skills in [mention key skills] and my ability to [highlight specific achievements or contributions] would make me a valuable asset to the team at [Company Name].

I have attached my resume for your review and consideration. I would greatly appreciate the opportunity to discuss how my skills and experience align with any current or future job openings at [Company Name]. I am particularly interested in roles such as [mention specific position or department if applicable].

Please let me know if there is a convenient time for a phone call or an in-person meeting to further discuss potential opportunities. I am enthusiastic about the possibility of contributing to the ongoing success of [Company Name] and would welcome the chance to learn more about the organization.

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to the growth and success of [Company Name].

Best regards, [Your Name] [Your Contact Information]

6| Follow up Inquiry Email: Subject:Follow-up on Job Inquiry

Greetings! I wanted to follow up on the job inquiry I sent last week regarding potential job opportunities at [Company Name]. I am extremely interested in joining your organization and believe that my skills and experience align well with your requirements.

I understand that you likely receive numerous inquiries, but I wanted to express my continued enthusiasm for any suitable positions that may become available. I have attached my resume once again for your convenience.

Thank you for your time, and I would greatly appreciate any updates or insights you can provide regarding my application. I remain optimistic about the possibility of contributing to the success of [Company Name].

Now if you would like to make your email more cutomized, here are more email templates to use:

Emails asking for a job opportunity | 47 Templates 

• I am reaching out to express my interest in any available job openings. As an expert in my field, with [years] of experience in [topic],  I am excited about the opportunity to explore how my skills can contribute to your organization’s success. I look forward to your response.
• I wanted to inquire if there are any current job opportunities within your organization. I look forward to connecting with you, and I am very keen to learn about any potential opportunities.
• I am writing to explore the possibility of joining your team in a professional capacity. I have come to learn of your exciting work in the field of [field] and I am very interested in being part of your team. I am actively seeking new career opportunities and would love to be considered for any suitable positions.
• I am interested in contributing my skills and expertise to your organization. I wanted to to inquire if there are any current job openings that align with my experience?
• As a highly motivated professional, I am eager to explore potential job opportunities with your company. I am eager to have a conversation about how my skills can make a positive impact on your organization.
• I came across your company and was immediately impressed. I am writing to inquire if there are any job opportunities that match my qualifications. I am enthusiastic about the chance to discuss how my skills can benefit your organization’s goals.
• I would like to express my interest in working for your organization and inquire about any job openings currently available. I am keen on exploring how my skills can positively contribute to your organization.
• Having researched your company and its innovative work, I am enthusiastic about the possibility of joining your team. I am extremely interested in pursuing a career with your company and would like to know if there are any suitable job openings.
• I believe my skills and experience would be a valuable asset to your organization. Are there any job opportunities that align with my background?
• I am excited about the prospect of joining your team and would appreciate any information regarding job openings. I look forward to your response. Thank you.
• I am writing to express my sincere interest in employment opportunities within your company. I am actively exploring new career opportunities and believe my skills align well with your organization’s needs.
• I recently learned about your company and was impressed by its mission and values. I am reaching out to inquire about any job opportunities. I am eager to contribute my talents to your organization and would love to be considered for any suitable job openings.
• I am excited about the possibility of joining your team and would like to inquire about any job opportunities in [profession]. I am looking to join an organization that aspires to create positive change, something that your organization excels at. Please let me know if there are any opportunities available.
• I am reaching out to explore potential job opportunities with your organization and to learn more about what you have to offer. I believe that my skills and experience would make me a valuable addition to your team and would love to be considered for any job openings.
• I was impressed by your company’s achievements and reputation. I am writing to inquire about any available job opportunities. Please let me know if there are any further steps to be considered for any openings, as I am excited about the prospect of discussing how my skills can positively impact your organization.
• I am actively seeking a new professional challenge and would appreciate being considered for any relevant job openings.
• I am excited about the prospect of joining your organization and would like to inquire if there are any suitable job opportunities.

Emails asking for a job opportunity |  If you are attaching your resume you may want to note that in the email like so:

• After researching the industry, I am particularly interested in being a part of your team. I am writing to express my interest in working for your company and to inquire about any current job opportunities. Please find my resume attached. Thank you for considering my application, and I look forward to connecting with you.
• My name is [name] and I am an experienced[profession] with over [X] years of experience. I am actively seeking new career opportunities and would like to be considered for any relevant positions within your company. Please find my resume attached. I look forward to your response.
• I wanted to inquire about potential job opportunities with your organization. I have attached my resume for your convenience and would appreciate your review. Thank you in advance,
• I recently came across your company and was immediately drawn to its values and mission. I have attached my resume to this email as I would love to be considered for any suitable positions. Please let me know if you would like more information. Thank you for your consideration.
• After researching your company and its impressive work, I am eager to explore any job opportunities that may be available. Kindly find my resume attached for your review. I look forward to connecting with you.
• I am excited about the possibility of joining your team and believe my skills align well with your organization’s needs. Please find my attached resume for your reference.

Emails asking for a job opportunity | You may want to include details on the type of job being considered:

• I am writing to express my interest in any experienced-level job opportunities within your organization. Please find attached my resume, highlighting my relevant experience and skills.
• As a recent graduate looking to kickstart my career, I am eager to be considered for any entry-level positions within your company. Attached is my resume for your review.
• I am currently seeking new opportunities in the marketing field and would appreciate being considered for any marketing-related job openings. I have attached my resume for your reference.
• With several years of project management experience under my belt, I am excited about the opportunity to contribute my skills to your organization. Please find attached my resume for your consideration.
• I am interested in pursuing a customer service role and would like to be considered for any customer service positions available. Attached is my resume, showcasing my relevant experience in this field.
• As a skilled graphic designer, I am eager to join a dynamic team and create impactful designs. I have attached my resume for your review and would be grateful for any design-related job opportunities.
• I am actively seeking a managerial position where I can leverage my leadership skills and drive business success. Please find attached my resume, detailing my experience and qualifications for your consideration.
• I am interested in applying for a remote work opportunity within your organization. With my strong communication skills and ability to work independently, I believe I would be a valuable addition to your team. Attached is my resume for your review.
• I am exploring job opportunities in the healthcare industry and would love to be considered for any healthcare-related positions within your company. Please find attached my resume, highlighting my relevant education and experience in this field.

Since remote work has become the new norm, here is how you can express your interest in a remote position

• I hope this email finds you well. I am writing to express my interest in remote job opportunities within your organization. With my strong skills in [relevant skills], I am confident in my ability to contribute to your team from a remote setting. I have attached my resume for your review and would appreciate being considered for any remote positions that align with my qualifications.
•  I am excited about the prospect of joining your team in a remote capacity. With my expertise in [relevant field], I am confident that I can make a valuable contribution to your organization. Please find attached my resume, detailing my experience and skills. I would appreciate your consideration for any remote job opportunities available.
• I hope this email finds you well. I wanted to express my interest in remote career opportunities within your company. As an experienced [job title] with a proven track record of [specific accomplishments], I believe my skills are well-suited to thrive in a remote work environment. I have attached my resume for your review and would welcome the opportunity to discuss any remote job openings that match my qualifications.
• I am reaching out to inquire about any remote job opportunities within your organization. With my strong background in [relevant field] and a proven ability to work effectively remotely, I am confident in my ability to contribute to your team’s success from a remote location. Please find attached my resume for your review and consideration for any remote positions available.
• Greetings! I am writing to express my interest in remote job opportunities with your company. With [number of years] of experience in [relevant field] and a successful track record of remote work, I believe I can bring a high level of productivity and collaboration to your team. Attached is my resume for your reference. I would be grateful for any remote positions that match my skills and experience.
• I am excited to explore remote job opportunities within your organization. With my flexible work style and strong communication skills, I am confident that I can excel in a remote work environment. Please find attached my resume, outlining my qualifications and achievements. I would appreciate your consideration for any remote positions that may be available.

Make sure to customize these samples to include your specific experience, skills, and qualifications for remote work positions. Adding a personal touch can create a compelling email that piques the interest of hiring managers and enhances your chances of advancing in the hiring process.

Related posts:

• Thank you Email For Job Offer | 21 Examples
• 23 Templates Follow Up Email After Application
• Job Interest Email Samples | 31 Example Emails

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Applying for a job at Amazon? Here are 4 ways to improve your resume.

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Amazon receives tens of thousands of resumes a year—so it’s critical that you submit one that really stands out from the crowd. We know that creating the “perfect” resume is easier said than done. The entire process can be nerve-racking and filled with a list of never-ending questions, like “One page or two?”; “Am I providing enough information?”; or “How do I explain professional gaps?” Most people struggle with crafting their resume, but with a bit of guidance, anyone can learn how to best present themselves on paper.

With this in mind, we reached out to several Amazon recruiters to get their best tips. Here’s what they had to say.

While it may seem counterintuitive to lean into design simplicity when you are hoping to create a resume that stands out, it’s truly in your best interest.

At Amazon, we are looking for resumes that are well-organized, use straightforward language, highlight measurable data, and are streamlined for maximum readability. A concise resume allows a recruiter to get a clear idea of who you are as a candidate and what you have to offer through your professional experiences, strengths, and education.

Anna Duong, manager of Americas Stores Tech Talent Acquisition, recommends sticking to the basics. Duong said, “While there are no hard rules, it’s best to keep a resume text-forward, black and white, and simple.” Remember we’re most interested in your accomplishments and less concerned about font styles, decorative borders, and non-essential information.

“A successful resume should focus on your actions and results,” said Bhavishya Lingam, senior recruiting business partner at Amazon Stores. Whenever possible, ensure you are including relevant data to help quantify your success and show how you have been able to drive impact at scale for the business. Focusing on quantifiable actions strengthens your resume significantly.

For example, instead of saying, “Responsible for introducing new tech stack into our organization,” you can make this stronger by saying, “Successfully led the acquisition and integration of innovative efficiency software that reduced errors by 25%, resulting in a reduction of customer complaints by 37% YoY.” We understand that every bullet point on your resume might not have a quantifiable measurement, but Amazon is a data-driven company so the more ways you’re able to quantify your success the better.

“You don’t need a completely different resume for each role you apply to, but it is a good rule of thumb to take the opportunity to align your professional accomplishments with the key elements of the role you’re pursuing,” said Patti Cudney, senior recruiting business partner. To do this, we suggest that you look at the key words and phrases within the “Basic and Preferred Qualifications” sections, and use this as a guide to help you determine what you should focus on in your resume.

Remember that not all experiences and skills are equally relevant to every job opportunity that you will eventually apply to, so continually reference the job description to make sure you’re prioritizing the right information. By taking the additional time to tailor your resume to match the job requirements, you demonstrate your genuine interest and suitability for the position.

Jen Paradise, RC manager talent acquisition, suggests you detail how you made a difference in previous positions. “Be sure to include specific stand-out accomplishments of what you’ve been able to achieve in each role,” she said.

Job responsibilities highlight what you do, while accomplishments showcase the tangible outcomes and results you achieved while fulfilling those responsibilities. At Amazon, we are a company of builders who bring varying backgrounds, ideas, and points of view to decisions and innovations on behalf of our customers. It’s this type of culture that encourages us to seek talented people who are invested in the outcomes of their work and want to deliver results.

Highlighting your accomplishments gives you the opportunity to tell the hiring manager something they don’t already know about you. In most cases, we can easily determine what are the associated responsibilities for a particular job description, but that doesn’t tell us anything about you as a candidate. However, when you provide accomplishments instead of responsibilities, we’re able to clearly see a snapshot of your strengths and ability to drive impact at scale.

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Once you understand how to make your resume stand out, it's time to start crafting the best resume to land your dream job at Amazon! For more information, find interviewing tips and FAQs on Amazon.jobs .

Next, learn about 8 unique benefits and perks available to Amazon employees .

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Create your Europass CV

The Europass CV builder makes it easy to create your CV online. You can use it to apply for a job, education or training opportunities as well as volunteering.

The best-known CV format in Europe

The Europass CV is one of the best-known CV formats in Europe. It is easy-to-use and familiar to employers and education institutions.

You will first have to create your Europass profile with information on your education, training, work experience and skills. After you complete your Europass profile, you can create as many CVs as you want with just a few clicks. Just select which information you want to include, pick your favourite design and Europass will do the rest. 

You can create, store and share CVs in 31 languages . You can download your Europass CV, store it in your Europass Library share it with employers, with  EURES  or other job boards.

How to create a good CV

Remember that your CV is your first opportunity to communicate your skills and experiences to a future employer. It is a snapshot of who you are, your skills, your educational background, work experiences and other achievements.

Present your experience clearly

Highlight examples of your skills and experiences matching the job you are applying for. Pay close attention to the details published in the vacancy notice.

Tailor your CV

Make sure you update the ‘About Me’ section to highlight why you are the best person for the job. Do not include a full detailed history. Focus on facts and main points that match the job you have in mind.

Make it readable

Make sure your CV is easy to read. Use clear and simple language.  Use strong verbs (e.g. ‘managed’, ‘developed’, ‘increased’).

Use reverse chronological order

Always list the most recent experience on the top followed by previous ones. In case of long gaps in working or learning, include an explanation.

Polish and fine-tune

Check for spelling and grammar mistakes, provide a professional e-mail address, and add a professional photograph of yourself.

Your Europass profile

Your Europass profile is the place to keep a record of all your skills, qualifications and experiences. If you keep your Europass profile up-to-date then you will always have all the information you need to create tailored CVs and job applications quickly.

Good luck with your applications!

Find support through EU services

Eures the european job mobility portal, working abroad in other eu countries, education and training in other eu countries, you may be interested to read.

Create your Europass Cover Letter

Develop your skills through volunteering

Managing your personal information in Europass

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10 Best Resume Builders to Create A Great Resume – 2024 Guide

A re you exhausted from investing endless hours into creating an impeccable CV? This article introduces the top resume builders that will revolutionize your job application approach. Bid farewell to monotonous formatting and greet a remarkable resume that distinguishes itself from the rivalry. Prepare yourself to secure your dream job with self-assurance effortlessly!

>> Unlock Your Career Potential With Super Star Resume

10 Best Resume Writing Services

• Super Star Resume - Best overall
• ZipJob - Best for guarantees
• Resumeble - Best with custom bundles
• Let’s Eat, Grandma - Best for range of career service
• ResumeSpice - Best for job seekers of any level
• TopResume - Best customer service
• Resume Writing Services - Best for affordability
• Craft Resumes - Best for quick turnaround
• Resume Companion - Best value resume writing service
• Resume.com - Best free service

When creating this compilation, we considered different elements such as affordability, ease of use, accessibility, the privacy policies of the companies involved, and more. The highest-rated services offer advice, templates, and tools and allow you to consult with experts who can help you craft an impressive resume highlighting your strengths to potential employers.

Our collection comprises free services and those that make use of professional writers’ skills. Some options require a subscription or one-time payment.

>> Secure Your Dream Job With Super Star Resume

Super Star Resume - Best Resume Builder Overall

Star Rating: 4.9/5

Super Star Resume is an innovative resume builder that completely transforms creating professional resumes. By offering a user-friendly interface and a range of powerful features, Super Star Resume enables individuals to produce exceptional resumes that effectively showcase their abilities, accomplishments, and work history.

• Skilled and seasoned writers
• Customized strategy aligned with unique career objectives
• Timely delivery of resumes
• More significant expense compared to certain other resume writing services
• Restricted selection of additional services
• Availability may be restricted depending on demand and geographic location
• Intuitive resume builder: An intuitive interface that simplifies the resume creation process, offering modern templates for a professional look.
• Customization choices: Users can personalize their resumes by selecting from various font styles, colors, layouts, and sections to align with their unique style.
• Comprehensive content suggestions: Access to a collection of expertly curated bullet points, action verbs, and industry-specific phrases to craft impactful resume content.
• Real-time previews and editing: Real-time previewing and editing capabilities ensure a visually appealing and error-free final resume.
• Integration with professional networking platforms: Integration with LinkedIn allows users to maintain consistency between their online presence and resume.
• Tailored resumes for different job applications: The duplication feature facilitates the creation of multiple resume versions, each customized for specific job applications or industries.
• Resume analytics and tracking: Users can monitor the views and downloads of their resumes, gaining valuable insights to optimize their job search strategies.
• Professional Resume : $169
• Resume With Cover Letter : $199
• All-Included : $199

>> Use Super Star Resume to Secure Your Dream Job

ZipJob - Best Resume Builder for Guarantees

Star Rating: 4.7/5

ZipJob is widely regarded as an excellent option for resume creation, especially for those who value guarantees. Their impressive 60-day assurance ensures that individuals searching for employment will experience a surge in interview invitations within this period.

If this desired outcome cannot materialize, ZipJob proactively offers a complimentary review and revision of your resume. This guarantee highlights their commitment to client contentment and showcases their unwavering belief in the superior quality of their resume writing services.

• The starting package is cost-effective
• Complimentary ATS check included
• 60-day interview assurance with higher-tier packages
• The design and layout made it challenging to read the resume
• The summary section was overly lengthy and filled with clichés
• The formatting of the education and training sections was subpar
• Expert resume writers: ZipJob provides access to a team of expert resume writers with the skills and knowledge to review, evaluate, and optimize your resume for compatibility with Applicant Tracking Systems (ATS) and hiring managers.
• ATS optimization: Meaning they ensure your resume is structured and formatted to navigate and succeed in ATS filters effectively. Employers commonly use these filters to assess and rank resumes during the initial screening process.
• Keyword optimization: The resume builder online offered by ZipJob assists you in identifying and integrating pertinent keywords and industry-specific terminology. This practice heightens the visibility of your resume, making it more likely to capture the attention of hiring managers.
• Job-specific content suggestions: ZipJob provides valuable advice regarding the most relevant and influential content to include in your resume for different job titles and industries. This guidance is invaluable in customizing your resume for specific roles.
• Cover letter writing assistance: ZipJob supports the creation of impactful cover letters that complement your resume, strengthening your overall job application.
• Unlimited revisions: One noteworthy feature of ZipJob is the option for unlimited revisions and updates to your resume. This ensures that your resume not only meets but continues to meet your specific requirements and mirrors your professional growth.
• Collaboration with resume writers: the platform facilitates direct collaboration with the resume writers, enabling you to share additional information, discuss specific requirements, and seek clarifications at any stage of the resume creation process.
• Launch Package: $139 (or $48/mo)
• Fast Track Package: $189 (or $65/mo)
• Premium Package: $299 (or $27/mo)

>> Use ZipJob to Secure Your Dream Job

Resumeble - Best Resume Builder With Custom Bundles

Star Rating: 4.3/5

Resumeble is a highly efficient and user-friendly resume builder that empowers individuals to create professional and compelling resumes. With Resumeble, crafting a standout resume becomes a streamlined process thanks to its intuitive interface and extensive range of customizable templates.

Whether you’re a recent graduate, a seasoned professional, or someone looking to change careers, Resumeble caters to all needs and skill sets. It offers helpful suggestions and expert advice to ensure your resume showcases your unique qualifications and achievements in the best possible light.

• A 60-day interview guarantee is included
• Budget-friendly package deals are available
• It’s more established than some other websites
• Keyword optimization: This feature helps optimize your resume by suggesting relevant keywords aligned with your target industry or job, enhancing your visibility to Applicant Tracking Systems (ATS) and recruiters.
• Content import: Resumeble allows you to import your existing resume or LinkedIn profile, saving you the time and effort of manual data entry.
• Real-time editing: You have the convenience of editing and modifying your resume in real time, providing the flexibility to experiment with various formats, sections, and content.
• ATS compatibility: Resumeble ensures your resume is ATS-compatible, essential for better visibility and a higher chance of being shortlisted by employers using Applicant Tracking Systems.
• Download options: The platform offers various download formats, including PDF, Word, and plain text, ensuring compatibility with diverse application processes.
• Cover letter builder: Resumeble features an integrated cover letter builder, streamlining the creation of professional and personalized cover letters that complement your resume.
• Career Pro Package : $159.00
• Professional Package : $299.00
• Premium Package : $399.00

>> Use Resumeble to Secure Your Dream Job

Let’s Eat, Grandma - Best Resume Builder for Range of Career Service

Star Rating: 4/5

Let’s Eat, Grandma is an inventive and progressive tool for creating impressive resumes. The platform streamlines the resume-building process, making it easier for job seekers to craft exceptional resumes. With Let’s Eat, Grandma, individuals can create unique resumes that catch the eye of employers and set them apart from the competition.

This user-friendly platform offers a range of customizable templates that allow users to tailor their resumes to showcase their specific skills and experiences. Let’s Eat, Grandma also provides expert advice and recommendations to help ensure that your qualifications and achievements are effectively highlighted in your resume.

• Complimentary resume evaluation
• Choices available for individuals from entry-level to executive-level positions
• Extensive collaboration opportunities
• Not specialized in academic CVs or federal resumes
• Relatively higher pricing compared to some other services
• Potential for a longer turnaround time compared to competing services
• Expert choice: You can save your resume in multiple formats (PDF, Word, plain text) or easily share it with potential employers via email or a link, simplifying the distribution of your resume.
• Error highlighting: The builder can identify potential errors, inconsistencies, or missing information within your resume and provide suggestions or alerts for improvement.
• Section prompts: Pre-written prompts for various resume sections (e.g., work experience, education, skills) can help you structure your resume effectively and ensure you include essential details in each area.
• Customizable sections: You can add, remove, or rearrange sections to tailor your resume to emphasize your strengths and relevant experiences.
• Keyword optimization: The resume builder can recommend industry-specific keywords based on the job description, enhancing your resume’s chances of passing through Applicant Tracking Systems (ATS) and grabbing the attention of hiring managers.
• Starter Package : Priced at $439, but there is an anti-inflation sale price of $389.
• Accelerated Package : $549.
• The premium Package : $689, but the anti-inflation sale price is $614.
• Executive Concierge Service : $1,899 or as low as $119/month.

>> Use Let’s Eat, Grandma to Secure Your Dream Job

ResumeSpice - Best Resume Builder for Job Seekers of Any Level

Star Rating: 3.8/5

ResumeSpice , a renowned online resume builder, streamlines crafting professional resumes. This platform provides job seekers with a user-friendly interface and a wide selection of templates, enabling them to create impressive resumes that align with their career objectives.

With ResumeSpice’s seamless experience, users are guided through each resume section effortlessly while receiving valuable tips throughout the process. From personal details and work history to skills and accomplishments, this platform ensures that all crucial aspects of a resume are comprehensively addressed.

• Additional assistance
• Timely service
• ATS optimization
• Guaranteed interviews
• Restricted revisions
• Insufficient customization options
• Restricted refund policy
• User-friendly interface: ResumeSpice boasts an intuitive and user-friendly platform, simplifying the resume creation process and offering a seamless experience to users.
• Extensive template library: The platform offers a vast selection of professionally designed templates tailored to various industries and job positions. Users can explore different styles and layouts to find the perfect match for their needs.
• Import and export options: ResumeSpice enables users to import their existing resumes in formats like PDF or Word for easy editing and updates. Users can conveniently export their finalized resumes in multiple formats, facilitating sharing with employers or uploading to job portals.
• Mobile-friendly design: ResumeSpice is optimized for mobile devices, allowing users to create and modify their resumes using smartphones or tablets.
• Cloud storage: The platform provides secure cloud storage for users’ resumes, ensuring accessibility and updates from any device with an internet connection.
• Resume tracking: ResumeSpice includes tools for tracking the performance of submitted resumes, such as monitoring views, downloads, and application outcomes. These features empower users to evaluate their progress and make data-driven enhancements to their job search strategies.
• Entry Level Resume : $479
• Professional Resume : $589
• Executive Resume : $699

>> Use ResumeSpice to Secure Your Dream Job

TopResume - Best Resume Builder for Customer Service

Star Rating: 3.6/5

TopResume is an outstanding resume builder explicitly tailored for customer service professionals. It offers a seamless and user-friendly experience, enabling users to create exceptional resumes effortlessly. The platform goes beyond just providing a basic resume template, offering valuable suggestions and tips to optimize the content.

This ensures that each resume created on TopResume is unique and attention-grabbing in the highly competitive job market.

Besides its user-friendly interface, TopResume provides expert review services. These services allow skilled professionals to provide personalized feedback on resumes, helping enhance their overall quality further. By leveraging this feedback and incorporating attention to detail, customer service professionals can create compelling resumes that effectively capture the attention of potential employers.

• Streamlined registration process
• Well-designed and formatted one-page resume
• The summary and Job Scope sections were overly extended
• The training section needed to have prominence
• Skill-based sections: The resume builder features dedicated sections highlighting essential customer service skills, including communication, problem-solving, conflict resolution, and relationship building.
• Expert review services: TopResume provides expert review services where experienced professionals offer personalized feedback and recommendations to enhance the overall quality of your resume.
• ATS compatibility: The platform ensures that the resumes created are compatible with Applicant Tracking Systems (ATS), which employers commonly use for scanning and filtering resumes.
• Download and sharing options: Users can download their resumes in various formats, such as PDF or Word, and easily share them with potential employers or upload them to job portals.
• Industry-Specific Tips: TopResume offers industry-specific tips and guidance to assist users in tailoring their resumes to the customer service field, helping them stand out among competitors.
• Cover letter builder: Besides resume building, TopResume provides a builder that empowers users to craft professional and compelling cover letters customized for customer service roles.
• Mobile accessibility: The platform is mobile-friendly, allowing users to create, edit, and update their resumes while on the go, using their smartphones or tablets.
• Entry level : Up to 200$.
• Professional level : Up to 200$-400$.
• Executive level : Up to $350-$700.

>> Use TopResume to Secure Your Dream Job

Resume Writing Services - Best Resume Builder for Affordability

Star Rating: 3.3/5

While Resumewritingservices.org may be a different size than its competitors, it stands out due to its team of talented and experienced resume writers. The website is user-friendly and provides exceptional service. However, this service’s true strength lies in its writers’ expertise.

Resumewritingservices.org sets itself apart by offering a comprehensive consultation process and goes beyond expectations by providing unlimited calls with its resume writers. This personalized approach distinguishes them from other companies and guarantees each client receives individual attention and support.

• Experienced resume writers of the highest caliber
• Unlimited phone consultations and revisions
• More expensive than rival services
• A limited range of products
• Skilled and experienced resume writers: Resumewritingservices.org takes pride in its team of highly trained and professional resume writers who possess a deep understanding of crafting effective resumes.
• Personalized service: Resumewritingservices.org offers a personal touch by providing unlimited calls with their resume writers. This unique feature allows clients to engage in direct communication and close collaboration with the writers throughout the resume creation process.
• Competitive job market expertise: The writers at Resumewritingservices.org have knowledge of current job market trends. This ensures that the resumes they create are optimized to excel in today’s fiercely competitive job market.
• Quality Assurance: The service maintains a rigorous quality assurance process to guarantee that the resumes delivered to clients meet the highest standards and align with their expectations.
• Timely delivery: Resumewritingservices.org is committed to delivering resumes within the agreed-upon timeframe, ensuring clients receive their documents promptly.
• Client satisfaction guarantee: Resumewritingservices.org offers a client satisfaction guarantee, assuring clients are fully content with the final resume. The service is ready to provide revisions if necessary.
• Affordable pricing: Resumewritingservices.org provides pricing options that are competitive and transparent, making professional resume writing accessible to a wide range of job seekers.

Resumewritingservices.org employs a pricing system that is clear and easy to understand for their resume-building services. The initial package begins at $270 , including a comprehensive consultation with a skilled resume writer and developing an individualized resume.

They offer extra options that enable customers to personalize their packages based on their unique preferences. This adaptable pricing strategy guarantees that clients can choose the services that align with their requirements and financial constraints.

>> Use Resume Writing Services to Secure Your Dream Job

Craft Resumes - Best Resume Builder for Quick-Turnaround

Star Rating: 3/5

Craft Resumes stand out as a well-established writing and editing service known for its ability to deliver effective outcomes. Our dedication to providing a 24-hour turnaround guarantees you’ll receive the initial version of your resume promptly.

Navigating our user-friendly website is effortless, making it easy to use our services. At Craft Resumes, we specialize in crafting customized resumes to match your skills, qualifications, and aspirations for your career.

• Speedy completion
• Customized CVs
• Intuitive site
• Insufficient details
• Absence of assurances
• Quick turnaround: Craft Resumes commits to delivering the initial draft of your resume within 24 hours, ensuring a speedy and efficient service.
• Expert Writers: Craft Resumes prides itself on its team of experienced writers who possess expertise across various industries and stay up-to-date with current hiring trends. They’re dedicated to making your resume stand out and catch the attention of potential employers.
• Unlimited revisions: We provide unlimited revisions to guarantee your complete satisfaction. If you have specific changes or additions in mind, our team will collaborate with you closely to implement the modifications.
• Confidentiality and Privacy: At Craft Resumes, we prioritize the confidentiality and privacy of your personal information. You can trust that your data will be handled securely and with the utmost discretion.
• Tailored resumes: We specialize in tailoring resumes to align with your career objectives, industry, and job requirements. Each resume is personalized to accentuate your unique strengths and qualifications.
• Resume Writing : $229.00
• Basic : $279.99
• Optimal : $339.99
• All-In-One : $499.99

>> Use Craft Resumes to Secure Your Dream Job

Resume Companion - Best Value Resume Builder

Star Rating: 2.8/5

Resume Companion is a virtual platform and service that specializes in aiding individuals in creating resumes that are professional and impactful. It offers an array of resources and tools to assist job seekers in crafting interesting resumes that effectively showcase their skills, experiences, and qualifications.

A prominent feature of Resume Companion is its user-friendly resume builder. This tool allows users to select from various professionally designed templates and personalize them based on their specific requirements.

Users can effortlessly incorporate their personal information, employment history, educational background, skill set, and other pertinent details to produce a customized resume tailored to their needs.

• Intuitive user interface
• High-quality templates
• Efficiency-boosting functions
• Cost-effective choice
• Restricted editing features without subscription
• Absence of extensive customization options
• Limited availability of extra services
• Cover letter builder: Resume Companion goes beyond resumes and provides users with a tool for crafting customized cover letters tailored to specific job applications. This feature guides users through the process, helping them effectively present their qualifications and make a compelling case to prospective employers.
• ATS optimization: In today’s job market, many companies use Applicant Tracking Systems (ATS) to screen resumes. Resume Companion helps users ensure their resumes are ATS-friendly. The platform offers valuable tips and insights on incorporating relevant keywords, formatting the document correctly, and increasing the likelihood of passing through the ATS screening process.
• Educational resources: Resume Companion extends its services by offering an informative blog and educational materials that cover various aspects of resume writing, job search strategies, interview techniques, and career development guidance. These resources provide users with valuable insights and advice to help them create impressive resumes and enhance their job search efforts.
• Download and sharing options: Upon completing their resumes, users can conveniently download their documents in multiple formats, including PDF and Word. Resume Companion also makes it easy for users to share their resumes online or print them offline.
• Customer support: Resume Companion values user satisfaction and offers customer support to assist with users’ questions or concerns while utilizing the platform. Users can access support through email or the platform’s contact form.

Resume Companion provides a cost-effective solution for individuals seeking an all-inclusive service. It’s vital to remember subscription renewal is required to access future editing services. In summary, Resume Companion offers a wallet-friendly option for those who desire a user-friendly resume-building experience without needing advanced writing abilities.

>> Use Resume Companion to Secure Your Dream Job

Our Ranking Methodology for Best Resume Writing Services

To comprehensively and objectively rank the top resume writing services, it is essential to have a thorough methodology. The first step in this process was conducting extensive research and analysis. This involved gathering a comprehensive list of reputable resume-writing services from multiple sources such as online searches, customer reviews, industry directories, and personal recommendations.

• Feature analysis: Evaluate the functionalities provided by each resume builder, considering elements like template variety and quality, customization flexibility, user-friendly editing and formatting options, import/export capabilities, spell check and grammar tools, and integration with job search platforms and professional networks.
• Template collection: Examine the assortment and quality of templates. Look for a wide range that suits various industries, job levels, and design preferences, considering these templates’ aesthetics, readability, and contemporary design.
• Editing and customization: Scrutinize the adaptability and user-friendliness of the editing and customization tools each resume builder provides. Assess the capacity to add or modify sections, reorganize content, and tailor resumes to specific job requirements.
• User interface and experience: Analyze the user interface and the overall user experience each resume builder offers. Evaluate the ease of navigation, instruction clarity, guidance or prompts, and the platform’s responsiveness.
• Integration with job search platforms: Determine whether resume builders offer seamless integration with popular job search platforms and professional networks like LinkedIn or ATS systems. Consider how well the resumes can be transferred and their compatibility with these platforms.
• Additional resources: Evaluate if the resume builders provide extra resources such as sample resumes, tools for creating cover letters, interview tips, or career advice. Consider the breadth and practicality of these supplementary resources.
• Mobile-friendliness: Gauge the mobile-friendliness and responsiveness of the resume builders, recognizing the growing trend of mobile job searching and application processes.
• Customer support: Reflect on the accessibility and quality of customer support services, encompassing options like live chat, email support, or knowledge bases. Assess the responsiveness and helpfulness of the support team.
• Pricing and value for money: Appraise the pricing plans presented by the resume builders in terms of the value they offer based on features, usability, and overall service quality.
• Industry reputation: Consider the standing and trustworthiness of the resume builders, considering factors such as awards, recognition, partnerships, and user feedback from reputable sources.

Buyer’s Guide: Why Use a Resume Builder?

Crafting a well-crafted CV comes naturally to particular job seekers. However, even the most seasoned experts may need help in resume writing. If you find yourself in need of help with creating a compelling resume, here are several ways in which the best online resume builder can be beneficial:

Resume builders provide users with pre-designed templates and helpful tips, streamlining the process of writing a resume and alleviating stress.

Offers Writing Tips

Promoting oneself requires considerable effort. Only some people possess writing skills, even if they enjoy self-promotion. To showcase one’s experience and knowledge effectively, a resume builder can help select the most appropriate words and phrases.

Improves Design

In every field, there are unique standards for an impressive resume. If you need to gain knowledge in design or the tools, resume builders can provide free templates to enhance your resume’s visual appeal and quality.

Applicant Tracking Systems (ATS)

Recruiters often use ATS systems to scan resumes. A good resume builder will help with formatting to ensure that your resume is easy for these systems to read.

What’s the Best Resume Builder?

The ideal resume builder for each individual may differ according to their specific requirements. If you prefer a tool that offers step-by-step guidance in creating your resume, we suggest using a builder that provides helpful tips and recommendations. If you prefer a resume builder that auto-generates a summary, we recommend using a tool that extracts information from your LinkedIn profile.

For those who enjoy having creative control over their resumes, we suggest using a platform with features. By selecting the resume builder that aligns with your needs and suits your industry and personal style, you’ll significantly increase your chances of capturing the attention of hiring managers.

Resume Builder vs. Resume Writing Service: What Matters for You

When it comes to crafting a resume, there are three options available. You can opt to create it independently, use a resume builder tool, or enlist the services of a professional resume writer. Your best choice will depend on your writing abilities, available time, and financial resources.

Do-It-Yourself

You have the choice to construct a resume entirely by yourself. The benefit of this option is that it costs nothing but requires a significant amount of effort. Along with composing all the information, you must possess graphic design skills.

This approach works well if you have these abilities, but with them, your options for creating a resume are unlimited. To overcome this limitation, you can use a resume builder or enlist the help of a resume writing service.

Resume Builder

A tool for creating resumes allows you to input your details into a template, resulting in an original appearance and layout with no design work. The top resume building tools also offer suggestions on enhancing your resume and tailoring it to match the specific job you are applying for.

While you are still responsible for writing the content, once it is written, you can quickly transfer that information into any other template with just a few simple clicks. Some of these services are free and many like to promote themselves as such, but most require a small payment to download your finished resume.

Professional Resume Writing Service

Professional resume writing services are expensive, but they offer the convenience of handling all the work for you. An experienced writer will gather relevant information about your background and transform it into a unique and engaging resume.

The process typically takes a few days, and the level of originality in the outcome largely relies on your choice of company and writer. However, we will not delve into these services further in this guide.

Are Resume Builders Worth It?

Definitely, without a doubt. An effective resume creator will guarantee that your CV is formatted correctly to navigate Applicant Tracking Systems and ultimately reach the hands of recruiters.

Is It Unprofessional to Use a Microsoft Word Resume Template?

Relying on a template will not set you apart, and there is a high likelihood that your application will be dismissed because your resume is identical to those of other job seekers.

Final Thoughts

Choosing the right resume builder is crucial in today’s competitive job market. Creating a professional and impactful resume that stands out from the crowd can significantly impact your job search. With the right tool, you can save time, improve your chances of landing an interview, and ultimately secure your dream job.

When selecting a resume builder, consider your specific needs and priorities. Look for features like customizable templates, industry-specific examples, and the ability to export your resume in different formats. Consider user reviews and ratings to ensure you choose a reputable and reliable platform.

Remember, an exceptional tool for crafting resumes should give you the power to present your skills, experience, and accomplishments effectively. It should simplify and expedite creating a resume without hassle. Investing in a reliable resume builder is investing in your professional future.

Therefore, explore the different options available for resume builders. Test out their free trials or demos and choose the best fit for your objectives. Our top recommendation is Super Star Resume . This meticulously designed resume can open doors to exciting career prospects and be a dependable companion on your journey toward success.

Ahad Waseem is a business, blockchain, and cybersecurity writer who often takes on art, politics, and economics too. As a linguistic engineer who writes to solve problems, he’s written for various tech and business publications. When he’s not writing, he’s probably on horseback, caring for his houseplants, or training Bonsai trees. He can be reached at [email protected] . McClatchy’s newsrooms were not involved in the creation of this content. We may earn a commission if you make a purchase through one of our links.

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