simple cover letter for office assistant

Office Assistant Cover Letter Example + Tips

4.5/5 stars with 510 reviews

Anthony Young

1 Main Street New Cityland, CA 91010 Cell: (555) 322-7337 E-Mail: [email protected]

Dear Hiring Manager,

I am writing in response to your ad seeking an Office Assistant at Point Biotech. Your job posting states that you are in search of a resourceful, flexible individual, which describes me exactly. My organized nature and personable attitude make me a great candidate for this position. I take ownership of tasks quickly, I am a creative problem solver, and am adept at problem solving. Additionally, I have expertise in: Routing correspondence, logging phone messages, and coordinating package deliveries. Assisting with diverse areas including payroll, scheduling, and billing. Providing exceptional client service in-person and on the phone. Researching unique issues and compiling reports.

I have worked in administrative support for over four years now, and have spent more than a year as an Office Assistant with BVC Maid Service assisting with functions for over 150 staff. This has provided me with valuable knowledge that I would bring to this position. Working at Point Biotech would allow me to implement my communication skills and initiative in a professional environment while providing stellar service to staff, researchers, and executives. Please take a moment to review my attached resume. I believe I have the qualifications you need and I look forward to hearing from you soon.

Sincerely, Anthony Young

Average Rating

Job description & responsibilities.

Office assistants keep offices organized and running smoothly. Some of their responsibilities include:

• Scheduling appointments
• Organizing files
• Forwarding information to other departments
• Placing orders
• Mailing receipts and promotions to customers

Office Assistant Cover Letter Requirements

Any high school graduate with adequate typing, computer, and communication skills can find an entry-level office assistant position. However, a one or two-year certificate program will qualify you for jobs in medical or legal offices. Despite your  educational background , these are the skills you need to talk about in your office assistant cover letter in order to land a job.

• Typing speed: If you have been clocked doing a high number of words per minute, include that in your office assistant cover letter.
• Computer skills: Familiarity with computer office programs will give you an edge as you look for a job.
• Grammar: As an office assistant, you will need to write e-mails, memos, formal business letters, and notes. Employers want to see office assistant cover letters with perfect punctuation, spelling, and syntax.
• Organizational skills: Since you will be in charge of keeping the office organized, mention your disdain for clutter and disorderliness in your office assistant cover letter.
• Courtesy: Office assistants often greet customers as they walk into the office and converse with them over the phone. Employers are looking for office assistants who are pleasant and polite. So, make sure the tone of your office assistant cover letter is professional and respectful at all times.

Office Assistant Advancement Opportunities

While entry-level office assistants make between $10 and $15 per hour, those who get promoted to office administrators earn an average of $20 per hour. Since your opportunities increase as you gain more experience, be sure to update your office assistant cover letter regularly to increase your earning potential. If you need help getting started, view the sample office assistant cover letter below.

Get the Job You Want

Learning how to write the office assistant cover letter that employers want to read is the first step to landing a great job. Find out what employers are thinking when they read your cover letter.

Related Skills

• Office supplies inventory management
• Discovery process
• Medical Office Management
• Policy coverage expert
• Developing office systems
• Technical assistant
• Crash recoveries
• Business office administration
• Office installations
• Office procedures understanding

More Resume Examples for the Next Step in Your Administrative Career

• Accounts Administrator Resume
• Administrative Assistant Resume
• Assistant Front Office Manager Resume
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• Auto Title Clerk Resume
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• Medical Billing Professional Resume
• Medical Office Assistant Resume
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• Office Assistant Resume
• Office Manager Resume
• Administrative Officer Resume
• Personal Assistant Resume
• Procurement Analyst Resume
• Procurement Specialist Resume
• Receptionist Resume
• Secretary Resume
• Store Assistant Resume

More Cover letter Examples for the Next Step in Your Administrative Career

• Administrative Assistant Cover Letter
• Clerical Assistant Cover Letter
• Data Entry Clerk Cover Letter
• Data Entry Specialist Cover Letter
• Executive Assistant Cover Letter
• Office Administrator Cover Letter
• Office Clerk Cover Letter
• Office Manager Cover Letter
• Personal Assistant Cover Letter
• Practice Manager Cover Letter
• President Cover Letter
• Receptionist Cover Letter
• Store Administrative Assistant Cover Letter

More Cv Examples for the Next Step in Your Administrative Career

• Admin Executive CV
• Administrative Assistant CV
• Bank Clerk CV
• Administrative CEO CV
• Contract Administrator CV
• Desktop Support Engineer CV
• Facilities Coordinator CV
• Front Office Executive CV
• Office Manager CV
• Procurement Officer CV

‡ Results derived from a study responded by 1000 participants of which 287 created a resume online.

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• Cover Letter Examples

Office Assistant Cover Letter Samples and Guide

Our customers have been hired by:

Whether it’s your flair for filing documents or your upbeat attitude when you greet patients at a medical office, you know you’d be awesome.

Now, you must prove it to HR with an equally-awesome office assistant cover letter. Not to worry. Read on, and we’ll show you how to present your office assistant skills and secure your next job!

This office assistant cover letter guide will show you:

• An office assistant cover letter sample sure to get you the office interview.
• How to write a great cover letter that office managers fall in love with.
• Tips for adding clerical skills and administrative experience correctly.
• Example front office and medical office assistant cover letter sections.

Want to write your cover letter fast? Use our cover letter builder. Choose from  20+ professional cover letter templates  that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

Attach your office assistant cover letter to a winning office assistant resume. Check out our dedicated guide: Office Assistant Resume: Sample & Complete Guide

Considering similar positions too? See other cover letter examples for jobs in your industry:

• Administrative Assistant Cover Letter
• Administrative Cover Letter
• Data Entry Cover Letter
• Executive Assistant Cover Letter
• Office Manager Cover Letter
• Personal Assistant Cover Letter
• Receptionist Cover Letter
• Secretary Cover Letter
• USPS Cover Letter
• Judicial Clerkship Cover Letter
• Hospitality Cover Letter
• Flight Attendant Cover Letter
• Law Firm Cover Letter

Want to explore your options further? See our full selection of cover letter examples for every career:  Cover Letter Examples

To begin with, here’s an example of the ideal cover letter for office assistant jobs:

Office Assistant Cover Letter Sample

James Nguyen

610 Cedarwood Road 

Billerica, MA 01821

June 23, 2019

Jason Swordfish

Human Resource Department Head

Blockchain Capital

1 Franklin St, 37th FL

Boston, MA 02110

Dear Jackson,

As a front office assistant currently closing out my bachelor’s degree in human resource management, I was elated to come across the call for a new office assistant at Blockchain Capital. I’ve honed my administrative skills and organizational abilities in these last two years, and I know I have the drive and determination to take on the office assistant role at your more challenging company.

Though my human resource management degree definitely provides me with great insight into the day-to-day workings of a modern office workplace, it is my current front office role which provided me with the skills and development to become a great candidate for this position. As a front office assistant with Gorkus Maloney Partners, I’m very proud of several clerical accomplishments, including: 

• Managing an influx of new administrative processes through a 125% staff increase after our acquisition by Horace Global;
• Decreasing travel and accommodations expenditure by 15% by establishing new corporate travel partners;
• Adopted tasks of second front office assistant when he left, thus saving around $2,500 in salary each month.

As you might be able to tell from these few achievements, I always perform my tasks with pride and ownership. If I see an opportunity where I might be able to make a change or adjustment for the better, I set my mind to it.

To sum up, working at your office would be the perfect balance of challenge and making use of my current skills. I’d love the chance to discuss in greater detail how I believe I am a perfect fit for the office assistant position at Blockchain Capital. 

P.S. Would you be interested in sitting down for a coffee with me? I’d be happy to show you how I could decrease your corporate travel expenses (-15%), as well.

Okay, now let’s create yours.

Here is how to write an office assistant cover letter:

Sort Out the Office Assistant Cover Letter Format

As an office assistant, you’ve got morning tasks to complete before the place is open for business.

Likewise— 

On medical or clerical office assistant cover letters, you must get the layout in order before the writing starts.

Here’s how to format the office assistant cover letter template:

Cover Letter Office Assistant—Format Template

• In the cover letter header, write your name and address first (top right), the date below that, and then the contact details of the company.
• Open with a standard cover letter salutation  and a short-but-compelling office assistant cover letter introduction.
• Continue on by explaining why you’re the perfect fit for this office, and why this admin job is ideal for you. Present the clerical skills you bring to the table.
• Prove you’re as talented as your office assistant resume says by giving a few choice administrative achievements with verifiable numbers.
• Close off the experienced or entry-level office assistant cover letter by requesting a meeting in a captivating call to action.

Got a cover letter for an office assistant with no experience?

Keep it to no more than 200–300 words. 

If it isn’t an entry-level office assistant cover letter, a bit more is okay. However, still stay under ¾ of a page in length.

Pro Tip : Writing an office assistant cover letter with no experience? You’ll have to replace background with transferable skills. Check out our guide on writing a first-time cover letter to ensure yours works.

Keen on learning more about what to include in a cover letter? Check out this guide: What Should a Cover Letter Say?  

Start With a Compelling Office Assistant Cover Letter Introduction

You see everything that goes on in the office with your eagle eye, and nothing escapes your attention.

Hiring managers sift through dozens of office assistant cover letters each day, and they also have an eagle eye.

If you don’t grab their interest from the very beginning, you’ll immediately be placed in the “pass” pile.

So, here’s how to begin cover letters for office assistant jobs:

Office Assistant Cover Letter Examples—Salutation

It all starts with the salutation.

As you can see in our above cover letter examples for office assistant greetings, we advise you to use the HR manager’s name.

Because people respond better to their own name, and that’s been proven . “To whom it may concern” seems tiring and impersonal at the same time.

If you can’t find a name, all is not lost.

Just go with something neutral, such as “Dear Hiring Manager.”

Pro Tip : Where do you find the HR manager’s name? The office assistant job description is the first place to start, of course. Next, try the company’s website. Look for an “About Us” page. Finally, search through LinkedIn.

Next up— 

The application letter introductory paragraph.

This opening statement is your first impression and an opportunity to get them hooked in just two or three sentences.

Here’s how to begin in an intriguing manner:

Cover Letter Sample for Office Assistant Jobs—Introduction

That first cover letter example is way too general— 

The hiring manager tosses generic application letters right into the bin.

The second sample cover letter opening whets their appetite. It specifies the office position you’re applying for and gives a quick look at your background.

Pro Tip : We told you that HR managers dislike universal cover letters. Instead, always tailor your cover letter to this exact office assistant job description. Want to apply at a second location? Simply write a second tailored cover letter!

Need more ideas on how you can start a cover letter for office assistant jobs in a dazzling and delightful way? See this: How to Open a Cover Letter For Job Applications

Write a Great Middle for a Cover Letter for Office Assistants

Ready for a scary fact?

From 2016 until 2026, clerical assistant jobs, such as office assistants, administrative assistants, and secretaries, will decline by 5% .

To put it another way, there will be almost 200,000 fewer clerical support staff positions needed.

You’ve got to work extra hard to get this job.

But— 

Don’t worry, because if you win the employer’s heart with the body of a cover letter, you’ll avoid becoming part of these statistics.

What to include in the body section of a cover letter for office assistant jobs:

• Go into more detail on your background and administrative skills.
• Show them you meet their job requirements and company needs.
• List a few past accomplishments with numbers to prove you’re the right fit.
• Explain how everything you bring makes you a perfect match for this office.

Here are office assistant cover letter samples of a few body paragraphs:

Sample Cover Letter for Office Assistants—Body Paragraphs

At around just three paragraphs in length, the middle area of your cover letter for office assistant jobs should be brief but impactful.

Remember to use numbered wins to “show rather than tell.”

No matter if it’s a medical office assistant cover letter or one for a small legal firm, you now have a body sure to get them excited!

Pro Tip : Many job applicants for administrative support positions take these roles as simply a “job,” rather than considering moving up in the ranks. Show them you’re not a fly-by-night candidate with some brand enthusiasm and details to earn their trust.

There are many ways for writing an effective cover letter for office jobs. See this guide: How to Write a Cover Letter For a Job: Sample & Guide [20+ Examples]

End Office Assistant Cover Letters Like a Pro

Time to wrap up what you wrote with a nice little bow.

Here’s the right way and the wrong way to close a cover letter for both full-time or part-time office assistant jobs:

Office Assistant Cover Letters Samples—Closing Paragraph

How dull and robotic is that first one, right?

In the second example closing paragraph, however, you conclude it well— 

It restates your eagerness for the job, reiterates you have what it takes, and offers up a call for them to act.

And, we’re reaching the end— 

Now, use a closing sentiment (called a valediction) followed by your name: 

Sample Cover Letter Office Assistant—Valediction

Simple as reordering basic office supplies.

Lastly, the postscript. 

A postscript (that “P.S.” you see at the bottom of some letters) isn’t at all necessary, of course.

However, it is a creative way to mention one more thing before they make their considerations.

This is an example of a P.S. statement on an office assistant cover letter:

Sample Entry-Level Office Assistant Cover Letter—Postscript

P.S. Would you be interested in sitting down for a coffee with me? I’d be happy to show you how I could decrease your corporate travel expenses (-15%) there, as well.

Can you see why it’s so effective?

In this example, it reminds them of your proudest accomplishment in a cover letter containing many others. It also personally invites them to discuss further how you can help them get those same, impressive results.

Hard to resist!

Pro Tip : Ready to send off your cover letter? Not so fast! If you have time to spare, setting it aside for a day or two is an effective way of spotting errors or poor wording choices you may not have noticed on the day you wrote it.

Though it’s only a sentence or two, the closing statement has to be captivating. Make sure you get it right by following our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples]

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our free resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Key Takeaway

Writing a cover letter for clerical assistants wasn’t as tough as you had imagined, right?

Let’s review— 

This is how to write the best office assistant cover letter:

• Get the clerical assistant cover letter template and layout in order, first.
• Open with an intriguing intro paragraph, so they’ll be dying to read more.
• Give some insight into your professional background, experience, and skills.
• Highlight your proudest clerical achievements using numbers for verifiability.
• Show both that you’re perfect for this office and vice versa.
• End the cover letter with a strong closing call to action and conclusion.
• Wrap it up by adding a postscript to get one more opportunity for gaining their interest.

Now, just add this to your office assistant resume and send it off.

Looking for more cover letter office assistant examples or ways to talk up your achievements? Leave us a comment below, and we can chat. Thanks for reading!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://doi.org/10.1016/j.brainres.2006.07.121
• https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm

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Dive Into Expert Guides to Enhance your Resume

Office Assistant Resume Examples

Use an Office Assistant resume example to create an excellent profile

Resume Samples for Assisting at an Office

1. Candidate seeking an office assistant role:

Resume summary statement:  Dedicated and goal-oriented office assistant with 3 years’ experience. Ability to meet strict deadlines without supervision.

• Planned and coordinated meetings and events successfully
• Welcomed visitors and directed them to the appropriate offices
• Organized business trips for the whole company as well as executive travel
• Contributed towards budget preparations and creation of presentations.

2. Candidate seeking a medical office assistant role:

Resume summary statement:  A dedicated medical office assistant with knowledge in preventative healthcare. Skilled in time management and timely completion of tasks. Focused and dedicated to customer service.

• Carried out marketing duties to retain patients and attract prospective clients
• Scheduled and rescheduled patients’ appointments with doctors
• Contributed towards the monthly newsletters
• Collected payments and checked patients out

Office Assistant Resume Vocabulary & Writing Tips

For an office assistant resume to stand out, applicants must use keywords that are commonly used to describe this position and the tasks within it.

Words to Use

Action verbs.

• Communicate

Office Assistant Resume Tips and Ideas

Office assistants play an important role in  ensuring office operations run smoothly . They carry out tasks such as filing, typing, keeping records, answering calls, and preparing official documents.

The great thing about being an office assistant is that you are not confined to specific fields. You can  seek employment in technology, manufacturing, education, medicine, legal, and any other sector . However, you may need specialized training for certain industries.

When seeking an office assistant job, the applicant must indicate industry-specific training. Work history, education levels , and skills must also be outlined.

The  best way to write an office assistant resume  is to indicate the skills that are relevant to the job requirements. Aligning resume sections with industry-specific requirements places you in an excellent position to be hired.

• A chronological resume format is ideal.
• Applicants can use online resume generators.

Consider the following factors:

• Content spacing and organization
• Resume layout, titles, subheadings
• Contact information
• Summary statement

Work experience

• Certifications
• Awards and honors
• Voluntary work

Resume Length

1 x Letter Page – 8.5” x 11”

The  best resume format for an office assistant  job is the  chronological format . You should begin by highlighting your most recent work experience. Hiring managers find this format easier to gauge the capability of applicants by checking their recent career history and skills.

It is wise to  describe the roles you played in every organization  you have worked at. If you attended training, mention any seminars or courses too.

Readability is also a significant consideration when crafting an office assistant resume . Fonts such as Arial and Calibri are recommended. When your content is legible, the hiring team can trace your career progression easily to find the relevant information quickly.

A  professional office assistant resume  increases your chances of being hired. As such, you should use excellent  resume layouts .  You can get insights from  professional resume samples  or use  online resume makers  to create an office assistant resume that leaves a lasting impression.

A good design will make your office assistant resume stand out. Some of the main aspects to consider include  content organization and spacing, colors, titles, and subheadings .

The  content should be organized into specific sections  with proper spacing to enable hiring managers to skim through. Besides that, make sure the colors don’t distract from the crucial details in your work experience, skills, and other crucial information.

Titles should be written in bold or in larger font sizes in order to stand out and allow potential employers to easily and quickly find the information they’re looking for. Use bullet points instead of writing long paragraphs to make your resume easily scannable too.

In the US,  photos are not required in office assistant resumes . This helps reduce discrimination during the recruitment process.

However, in Europe, applicants should sometimes include a headshot to ensure their profile is considered in the application process. Countries such as  Germany  and  Spain  practically always include a photo in their resumes.

Sections of an Office Assistant Resume

The  office assistant resume sections  should demonstrate your career progress. Make sure to emphasize your key performance indicators .

You should know that  every section of your resume has a role to play . Don’t disregard certain parts just because they don’t seem valuable. When employers have evaluated everyone, and they want to choose between a few applicants with similar qualifications, it’s the small details that will make the difference.

The most  essential resume sections for an office assistant position  include:

• Resume objective, summary statement, or qualifications summary

Optional sections to include in an office assistant resume include:

The  recommended office assistant resume length is one page . This length is enough for applicants to convince hiring managers of their suitability for the role on offer.

Office Assistant Resume Section Headings

The most important sections for an office assistant’s resume include work experience, skills, and education.

It’s important that you detail all the relevant aspects of your  work history . Hiring managers are interested in knowing the  length of time you have been in the industry  and the organizations you have worked for.

But don’t just dump all your work history on the resume. You should first figure out which experiences are  most relevant to the job you’re applying for . You can even mention the specific responsibilities and achievements in your past jobs that match the description of the job you’re applying for.

An office assistant must have specific  skills relevant to a particular industry  and others that are helpful in carrying out their general responsibilities. Therefore, you should indicate the capabilities you gained through your previous work experience and training.

The best way to decide which skills to include is by starting with a  master list of skills  that you possess, as well as the skills generally required in such a job. Then, narrow down to the  skills that match the specific job description . This way, you’ll be sure not to leave out any vital skills.

The  educational achievements required will vary based on the office assistant job description  and industry. Your resume should contain any courses taken, awards and honors , and certifications gained.

It’s vital that you present as much detail as possible. At all costs, you must never present any information that’s vague and hard to understand.

However, if certain details could produce a negative effect on the potential employer or recruiter, you should leave them out. For instance, you should only include your GPA if it’s high; otherwise, leave it out.

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Related Professions

Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

Office Assistant Cover Letter Examples

Most businesses live and breathe by qualified office assistants, and to land the role, you’ll need a cover letter that shows capability, confidence, and adaptability. With our office assistant cover letter example, you’ll be able to craft an effective introduction supplemented by these professional tips.

• Do make sure your letter is flawless. Attention to detail is critical to the role.
• Don’t write in an overly stiff, formal tone. Engaging communication is also a key skill.
• Do show why you’re a good fit for the corporate culture. Read up on the company and learn about its values and working style, and discuss how yours melds with it.
• Don’t make it all about you. An office assistant’s role is to support others and act as the backbone of a team. Show a proactive, collaborative mindset.
• Make the letter personal. Address it to the hiring manager if possible. If you’ll be working for a specific executive, mention him or her if the name is available.
• Don’t get overly familiar. Keep it to the point. While it’s acceptable to show a little personality, leave off irrelevant information such as pastimes, pets, and peeves.

Office Assistant Advice

If you want to succeed as an office assistant, a solid cover letter is a must. That’s where our cover letter examples come in handy. Our professionally-written cover letter examples include key skills and attributes needed to succeed in an office assistant role. Click on any of the cover letter examples below to get started on building a cover letter that can land you more interviews and help move you in the direction of the job you want, sooner.

Cover Letter Tips for Office Assistant

Searching for jobs as a Office Assistant may leave you feeling restless and even a little hopeless, but there are some tips that can make you feel more hopeful about your future.

Send copies of your cover letter and cover letter to all companies in your area that offer jobs that utilize your skills, even those that don’t list openings online.

Become a member of organizations and groups relating to your past to take advantage of networking opportunities in your area.

Write a good cover letter that highlights your skills, but customize each cover letter to the exact position available.

Search online for jobs by skills needed or education required rather than by title to see all jobs that fit you.

Go over your social networking sites to remove any harmful information or content that employers won’t like when doing an online check for you.

Office Assistant Job Seeking Tips

One of the main things that helps you stand out when applying for a job as a Office Assistant is your cover letter. There are certain things that HR departments look for, and you should know what not to include and what to include when writing yours.

Do use action verbs that show you are a detail oriented person and avoid using passive terminology.

Do include any experiences you have that show you are a good leader, including college or volunteer experiences.

Do not include a hobbies or interests section that features personal details unless specified in the job posting.

Do start your work section with your most recent job listing first and at least one other relevant position.

Do use bullets in each section to help those reading your cover letter find the most valuable information quickly.

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*The names and logos of the companies referred to in this page are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with LiveCareer.

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3 Office Assistant Cover Letter Examples Made for 2024 

• Office Assistant Cover Letter
• Office Assistant No Experience Cover Letter
• Medical Office Assistant Cover Letter
• Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

Office Assistant Cover Letter Example

USE THIS TEMPLATE

Copy this text for your office assistant cover letter!

123 Fictional Avenue New York City, NY 10001 (123) 456-7890

October 20, 2023

James Smith JPMorgan Chase & Co. 123 Fictional Lane New York City, NY 10001

Dear Mr. Smith:

Fuelled by an enduring admiration for JPMorgan Chase & Co.’s relentless dedication to operational excellence and customer satisfaction, I am thrilled at the prospect of becoming your new office assistant. Not only am I driven by your pursuit of unparalleled proficiency, but I also bring a potent mix of organizational agility and cutting-edge tech savviness, ready to unleash these strengths to revolutionize your office operations.

In my quest to supercharge office productivity at New York’s bustling brokerage powerhouse, Instinet, I harnessed the power of the Microsoft Office Suite to restructure an overwhelming 2,378 crucial documents. This adrenaline-fueled overhaul catapulted document accessibility by a mind-blowing 46%. Not stopping there, my creative exploit of automated spreadsheet solutions turbo-charged report completion speed by an impressive 37%, turning productivity up to eleven.

When I dove headfirst into the high-velocity world of management consulting at Oliver Wyman, I proved adept at navigating the labyrinth of scheduling conflicts. Armed with a tactical arsenal of Google Calendar strategies, I successfully defused a 26% reduction in scheduling clashes while simultaneously amplifying meeting punctuality by 19%.

Entrusted with document management at the creative dynamo, Ogilvy, I engineered a unified documentation system that shattered previous limitations. Its effective implementation sliced document retrieval times by 33% and spurred a 17% productivity surge within the team, pushing the boundaries of what was thought possible.

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally renowned standard of excellence you have cultivated. With a pulse racing in anticipation, I am eager to step into the role of your office assistant. Thank you for considering my application. I am excited to discuss further how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

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Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

 Office Assistant No Experience Cover Letter Example

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Copy this text for your office assistant no experience cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

Emma Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johnson:

Amid a thrilling college project in supply chain management, a eureka moment sufficed when I realized the crucial role that mailroom services play in connecting people and businesses throughout Los Angeles. Brimming with enthusiasm, I am eager to electrify the mailroom clerk role at Warner Bros. Entertainment with my dynamic skills, thus fostering seamless communication and delivery.

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated package organization and distribution. Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

On one occasion, I was assigned the essential task of managing the distribution of donated items. Employing a strategic labeling system, I outmaneuvered common missteps to record a 9% drop in delivery errors.

I also took charge of promotional materials distribution for the 24th Annual L.A. Cancer Challenge 5K Walk/Run, a Los Angeles-based fundraising event. I unleashed a powerhouse mail sorting and distribution strategy, rocketing distributions by 14% higher than in previous years.

Such experiences have armed me with the expertise and passion to create a profound impact on mailroom operations at Warner Bros. Entertainment. Let’s explore this exhilarating opportunity together. Thank you.

Alejandro Santos

• Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Copy this text for your medical office assistant cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Liam Williams Northwestern Medicine 123 Fictional Lane Chicago, IL 60601

Dear Mr. Williams:

From participating in pulsating health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

My health IT role at Advocate Health Care allowed me to use my passion for health tech with clinical interactions. Across this thrilling ride, I managed patient records using A4medica, Electronic Health Record (EHR) software, propelling 98.4% accuracy in data input.

At Rush University Medical Center, I maintained medical records meticulously to ensure patient information was accurate and accessible. My proficiency in several EHR software like the racecars of healthcare – Epic and Cerner, fueled a 9% increase in retrieval efficiency. I have developed a deep understanding of the critical office management skills required in dynamic healthcare settings like Northwestern Medicine.

In the realm of medical office management, success demands the slick fusion of clinical understanding, IT expertise, and an unwavering commitment to patient service. At NorthShore University HealthSystem, a team under my leadership improved billing efficiency by 16%, powered purely by an intense understanding of medical coding and billing best practices.

My hands-on experience in Chicago’s healthcare landscape makes me ideally positioned to serve as a medical office assistant at Northwestern Medicine. I look forward to discussing how my skills can benefit your esteemed organization.

• You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

• Office assistant resume
• Office manager
• Administrative assistant
• Executive assistant
• Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

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Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

• Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
• Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

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5 Professional Office Assistant Cover Letter Examples for 2024

Your office assistant cover letter must exude professionalism and attention to detail. It's your opportunity to demonstrate your organizational skills and proactive approach. Highlight your communication abilities and your proficiency with office technology. Show that you can be the reliable backbone of a busy team.

All cover letter examples in this guide

Senior Office Assistant

Entry-Level Office Assistant

Medical Office Assistant

Front Office Assistant

Cover letter guide.

Office Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Assistant Cover Letter

Key Takeaways

By Experience

Crafting an effective office assistant cover letter can be a stumbling block, even if you're well into your job search. You know not to parrot your resume, but how do you spotlight that proudest professional moment in a concise, engaging way? The trick is to weave a compelling narrative within a formal, yet original framework—sidestepping the cliches that hiring managers see all too often, all while fitting your story neatly on a single page. Let's dive in.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your office assistant cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your office assistant cover letter to land the job.

Let the power of Enhancv's AI work for you: create your office assistant cover letter by uploading your resume.

If the office assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Office Assistant cover letter example

Joan Anderson

Jacksonville, Florida

+1-(234)-555-1234

[email protected]

• Highlighting relevant experience at a reputable institution like Mayo Clinic establishes credibility and shows that the candidate has worked in a demanding, professional environment.
• Emphasizing a track record of improving operational efficiency with concrete metrics (e.g., reducing document retrieval times by 40%, cutting a department's budget by 15%) demonstrates the candidate's impact on past employers and suggests a focus on both efficiency and cost-saving measures.
• Focusing on the candidate’s alignment with the company's values, such as a commitment to patient-centric service, suggests that the individual will fit well within the existing company culture and contribute positively to the team dynamic.
• Expressing eagerness to discuss potential contributions offers an open invitation for dialogue and expresses a genuine interest in the position, implying that the candidate is proactive and enthusiastic about working with the organization.

Standard formatting for your office assistant cover letter

Structure your office assistant cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your office assistant cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your office assistant cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your office assistant cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a office assistant cover letter

• Header with Contact Information: Include your name, address, phone number, and email so the recruiter can easily contact you; it also presents a professional appearance.
• Professional Greeting: Address the hiring manager by name if possible, showing you’ve done your research and are personally invested in the application.
• Introduction: In this section, articulate why you are interested in the office assistant role and give an overview of your relevant skills and experiences that make you an ideal candidate.
• Body Paragraph(s): Detail your administrative experience, organizational skills, and technical proficiencies that match the job description, highlighting how you can specifically support the office’s operations.
• Strong Closing Statement: Reiterate your enthusiasm for the position, thank the recruiter for their consideration, and include a call to action, inviting them to contact you for an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace): Necessary for creating documents, managing spreadsheets, and preparing presentations.
• Strong organizational skills: Essential for managing files, scheduling, and keeping the office running smoothly.
• Excellent written and verbal communication: Important for drafting correspondence, dealing with phone inquiries, and communicating effectively with both staff and clients.
• Time management and multitasking abilities: Required to handle various tasks simultaneously and meet deadlines.
• Attention to detail: Critical for ensuring accuracy in data entry, appointment scheduling, and managing office supplies.
• Professionalism and discretion: Vital in maintaining confidentiality and presenting a positive image of the company to visitors and clients.

The office assistant cover letter salutation: how to address hiring managers

After covering the format of your office assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department] Team,
• Dear Ms. [Last Name],
• Dear Mr. [Last Name],
• Dear [First Name] [Last Name],

The office assistant cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your office assistant cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning office assistant cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the office assistant cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your office assistant resume.

What else can you include in your office assistant cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your office assistant cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Final words: writing your office assistant cover letter closing paragraph

The final paragraph of your office assistant cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office assistant cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Writing your office assistant cover letter has never been easier, so remember to:

• Select a office assistant cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your office assistant cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your office assistant cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your office assistant cover letter, but also write about your unique talents.

Office Assistant cover letter examples

Explore additional office assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Office Assistant Cover Letter: Examples & Templates to Fill

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