room attendant daily assignment sheet

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Hotel Room Attendant Daily Report

As you can see in this form, all of tasks assigned to them can be categorized into four big groups, those are Checking, Cleaning, Replacing and Refilling.

• Checking : Check functions of all item, mechanically and electronically. Like check television, phone, internet, lights etc.
• Cleaning : Clean beds, floors and bathroom
• Replacing : Replace bed cover and towels with new ones
• Refilling : Refill soap, shampoo, stationery, etc.

And there are remarks column to write important information that needs to be reported, like broken air conditioner, locked safety box, broken glass etc. Before starting to fill needed information, remember to write its hotel room number. And if you don’t have a strong brain to memorize your activities, it is recommended to write it every time you completed your task in one room.

This hotel room attendant daily report form also can be used for apartment, villas, which requires to be cleaning and maintained daily. Sometimes, cleaning people is not employed by the hotel, and having this form will help you settling any disputes between hotel and outsourcing parties. Feel free to modify this template to meet your business requirement. You just need a Microsoft Word to edit it.

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Housekeeping Room Attendant Job Description

Housekeeping room attendant duties & responsibilities.

To write an effective housekeeping room attendant job description, begin by listing detailed duties, responsibilities and expectations. We have included housekeeping room attendant job description templates that you can modify and use.

Sample responsibilities for this position include:

Housekeeping Room Attendant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Housekeeping Room Attendant

Typically a job would require a certain level of education.

Employers hiring for the housekeeping room attendant job most commonly would prefer for their future employee to have a relevant degree such as High School and Collage Degree in General Education, Education, Hospitality, Communications, Management, Tourism, English, Hotel Management, Graduate, Television

Skills for Housekeeping Room Attendant

Desired skills for housekeeping room attendant include:

Desired experience for housekeeping room attendant includes:

Housekeeping Room Attendant Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
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• Cleans and straightens room
• Removes and disposes of trash, soiled linen
• Inventories and maintains the cleanliness of the linen closets
• Projects an image of professionalism, friendliness and willingness to provide personalized service to our guests
• Respond promptly to guest requests such as special cleaning times
• Check all lamps and fixtures for burned-out bulbs and check TVs and radios to ensure proper working condition
• Review and understand the work report and room assignment sheet
• Prepare for the work day appropriately to ensure an adequate supply of clean linens, towels, amenities, cleaning supplies and other related materials are on hand
• Clean, dust, sanitize and supply guest rooms according to departmental procedures
• Report deficiencies in guest rooms and guest public areas to the Coordinator for appropriate response
• Exerting up to 50 pounds lift, carry, push, pull or otherwise move objects
• Housekeeping cart set-up
• Must have an open availability to work in the morning, evenings, holidays & weekends
• Neat, pleasant personality & team player
• Ability to carry, push, pull at minimum 30 or more lbs
• Required to work day shifts every day of the week (full-time hours), including weekends and holidays
• Assists the laundry department by retrieving soiled linen from carts throughout the hotel, sorting laundry into correct size loads, utilizing industrial washers, dryers and pressers, folding and distributing the cleaned linen to storage closets and/or carts
• Utilize the proper cleaning techniques to prevent injury
• Report window and carpet cleaning requirements, as needed
• Ensure every room meets Forbes Five-Star, AAA Five Diamond standards
• Follow-up on rooms requiring maintenance, ensure work is completed in a timely manner, and return the room to available inventory
• Maintain a professional demeanor and utilize appropriate verbiage while using the radio to communicate with other team members
• Responsible for training Room Attendants, Housepersons, and Self-Inspectors to maintain Five- Star / Five Diamond standards
• Supply cart is kept in meeting room with the door shut while room is being serviced
• All meeting rooms must be walked by a supervisor/manager after cleaning
• All VIP rooms take priority and should be cleaned first
• The ability to act consistently with clear ethics and values in accordance to confidentiality
• Ability to lift, pull, push up to 50 pounds
• Must be able to squat, bend, kneel and twist
• Occasional lifting of more than 50 pounds.​
• Must be able to work a flexible schedule, including weekends and holiday
• Must be able to push, pull, lift up to 25 lbs
• Door stopper must be used when ever guest door is open
• When you need your dirty linen picked up by your Houseperson call Housekeeping Coordinator
• All guest rooms must be punched into the phone before and after cleaning
• To ensure that strict control is carried out when receiving and returning work equipment
• To request any training that is required to carry out the duties safely and as per the standard laid down
• To ensure that all areas assigned are cleaned and maintained to the required standard this includes during refurbishment programmes areas as walls, doors and all fixtures and fittings
• Wash down all paintwork, windowsill, skirting boards, doors, door frames, and wardrobe doors and inside drawers
• Strict follow through on lost and found procedures (for example anything found in rooms that are vacant must be turned to Front Desk directly)
• Completing all pre-cleaning duties, including but not limited to, guest supplies, cleaning supplies, and linen for housekeeping cart set-up
• Reporting all missing items from room (i.e., irons/boards, hair dryers, ) to Housekeeping Supervisor/Manager
• Greet each guest with a smile and eye contact
• Follow company uniform standards
• Report any unsafe work practices
• Must be able to execute assigned tasks with minimal supervision after a period of training
• Must be able to work flexible shifts including nights (primarily 2pm-10pm), weekends, and holidays
• Previous experience in housekeeping (strongly preferred)
• Strict follow through on lost and found procedures (for example anything found in rooms that are vacant must be turned into Front Desk directly)
• Ensure the economical and efficient use of equipment and materials including guest supplies and chemicals
• Prepare all amenities requirement as according to the occupancy
• Ensure linen and amenities set up of mobile trolley is as according to the standard
• Immediately reports maintenance deficiencies to concerned areas/persons
• Clean all check-out (vacant/dirty) rooms thoroughly, paying close attention to details and changing sheets/pillow slips
• Restock and clean the trolley according to established procedures
• Report lost and damaged items to the Housekeeping Management team
• Work closely with Front Office in order to release rooms at the allocated times
• Maintain guest corridors and report any spillage to the Housekeeping Management team
• Must speak conversational English to communicate effectively with guests
• Able to work shift hours, on weekends and Public Holidays
• Must have full work rights in Australia (No student Visas)
• Work full time rotational roster, including weekends and public holidays
• Atleast Secondary School Education
• Highly motivated and passionate about the job and his career
• Ability to ensure security of guest room access guest and hotel property
• Cleans patio/balcony areas by sweeping or hosing the floor and wiping down all furniture and fixtures, picking up garbage and cleaning patio/balcony doors and windows
• Clean all assigned guestrooms to standard
• Take initiative to add a personalized experience for the guest
• Take ownership of guests’ privacy and belongings, while ensuring exceptional service
• Starting rate $15.00/hour
• All 800 rooms within the facility are king bed/single occupancy
• Sorts, counts, folds, marks and carries linens
• Cleans multiple stay over and departure rooms per day based on company standard
• Replenish and/or replace supplies such as drinking glasses, stationary, TV guides, casino information flyers, menus, matches
• Minimum 1 year’s professional cleaning experience required
• Requires frequent bending, kneeling, squatting, and reaching overhead
• Must be able to push and pull items, including a cart, weighing up to 50 pounds
• Eligible for bonus of $1/hour worked!
• Basic communication in English- Preferred
• The Housekeeping Attendant is responsible to conduct cleaning duties in the assigned Place of Work, and provide a courteous, professional, efficient and flexible service to our customers

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Hotel Room Attendant Daily Report

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Sample – Room Attendant Task List

• Use soul room /Assignment Sheet.
• Get Guest Amenities for Assigned Rooms
• Get Cleaning Supplies for Assigned Rooms
• Keep Your Cart and Work Areas Organized
• Enter the Guestroom
• Prepare the Guestroom for Cleaning
• Begin to Clean the Bathroom
• Clean the Tub and Shower Area
• Clean the Toilet
• Clean the Sink and Vanity
• Clean the Bathroom Floor
• Finish Cleaning the Bathroom
• Clean the Guestroom Closet
• Make the Bed
• Dust the Guestroom
• Replenish Supplies and Amenities
• Clean Windows, Tracks, and Sills
• Put Finishing Touches on the Guestroom
• Vacuum the Guestroom and Report Room Status
• Exit the Guestroom
• Correct Cleaning Problems Found During Inspection
• Complete End-of-Shift Duties
• Rotate and Flip Mattresses
• Set Up or Remove Special Guest Service Equipment
• Clean Multi-Room Guest Suites
• Provide Evening Turn-Down Service The order of tasks may vary among properties.

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Housekeeping Attendant Daily Assignment Sheet

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How to prepare a daily room allocation sheet?

The front office department does room allocation in a hotel. There the front office supervisor or executive sets the daily room allocation. But this also happens with the receptionist of some hotels. By preparing a daily room allocation sheet, what is expected is to allocate a room for the guest room reservation scheduled for the day. This will make the work of the hotel more convenient and allow the guest to get the room they are waiting for. But while allocating rooms, there are several things to consider. This article describes how to prepare a daily room allocation sheet correctly and the important points for it.

First, before setting an allocation, you must understand your hotel’s total room size and type (Single rooms, Double Rooms, Triple rooms, Quater rooms, Sweet rooms etc.). Likewise, you should know about the hotel’s special rooms (smoking/non-smoking rooms for people with special needs). In particular, the condition and number of these rooms must be known.

What are the points to remember while preparing a daily room allocation sheet?

Among these, the main noteworthy point is the room availability for the date. This means how many rooms can be allocated per day. Due to some reasons, some of the rooms in the hotel are unusable. For example, there are times when rooms cannot be used because some repairs need to be done. To explain further, in a small hotel with 50 rooms, if two rooms cannot be used for renovation because of some maintenance defects, you can allocate only 48 rooms. Therefore, knowing about room availability becomes more important.

Knowing the number of currently occupied and stay-over rooms (long-stay rooms) is impotent. Therefore, in the currently occupied room, stay-over (long-stay rooms), the room no should be mentioned in the allocation sheet without changing. For example, it is mentioned in the reservation voucher that the guests allocated to room no. 110 will be checked out in 3 more days. Therefore, as they are staying in the hotel today, their room should be mentioned in the allocation sheet where stay-over rooms are mentioned.

Next, we need to determine how many bookings are expected to arrive today. For that, it can be known by checking the arrival date of the reservation voucher. Then pay attention to the guest’s check-out date. If some guests stay in the hotel for a few days, a more appropriate room should be provided for that.

After that, guests who have made special requests while making a reservation should consider it. For example, there are smoking rooms, rooms close to the swimming pool or elevator, quiet rooms, view preference, and connecting rooms. Next, those rooms can be allocated according to their requests.

Then the room type requested by the guest (Single rooms, Double rooms, Triple rooms, Quater rooms etc) should be considered.

Now You have to allocate the room as requested.

How to allocate rooms for group arrival?

  Before allocating rooms to a group arrival, paying attention to the points mentioned above is mandatory. For those who have booked rooms in the hotel for a group, there are some essential points to consider before allocating rooms to them.

Mainly, it is common to see cases where everyone in the group is given the same amount individually to book a room. In such cases, it is more important to allocate rooms of the same type to all group members. For example, if you allocate rooms in the standard room type, allocate rooms of that type to everyone because all the facilities and structure of the rooms are always the same. However, if one person in the group gets a deluxe room instead of a standard room, it may cause problems. Because if the guests know it during the chat, they can also hang the rooms in the deluxe room category. Therefore, the general tradition is that when allocating a room to a group, even the tablecloth and the vase should be provided in the same way and the same colour.

Next, if there are people with special needs in the group, allocate them disabled rooms / special needs or requirements (e.g. wheelchair accessibility) rooms. Likewise, if there are adults in the group, allocate rooms on the ground floor. They are more suitable for such guests and provide them with easy access rooms to the restaurant, swimming pool, lobby, and elevator.

Allocate rooms to the group’s tour guide and tour leader that are easily accessible to all guests, the lobby, and other places.

What are the difficulties that can be faced in setting the room allocation?

• Although a room is allocated based on the above points while setting the room allocation, in some cases, they have to be changed. For example, an assigned room is suddenly out of order due to a technical problem. In such a case, another room of the same room type has to be reallocated. In those cases, it becomes problematic if no rooms are left of that type. When such a problem occurs, explain the situation to the front office manager or room deviation manager and set the allocation according to their instructions.
• In some cases, the guest expresses disapproval of the allocated room. In such cases, they have to be given another room. Therefore, the room allocation has to be changed.
• The allocation has to be changed because the allocated rooms are not ready (vacant). In this case, it is caused by the room attendant not finishing the cleaning of the respective room. Therefore, another room has to be allocated instead of that room.
• In case of a room change due to some problem in an occupied room, the allocation has to be changed.
• You can see cases where the booking related to the allocated rooms are cancelled. In such cases, the allocation has to be changed.
• If the room allocation is changed as above, the receptionist should also inform other departments about it.
• In addition to the above ways, if there are cases where the allocation changes, please comment below.

Please comment below if you have any other information about the above topic.

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Housekeeping | Attendant sheets

[Housekeeping > Attendant sheets]

Easily create daily attendant sheets for the housekeeping staff. The sheets show which attendants have to clean which rooms, and what time or point value is available per room for the tasks involved. As need arises, the created overview may be adjusted manually before printing the attendant sheets (for example, by moving a room from attendant A to attendant B).

The sheets can be created on a daily basis and distributed in paper form to the respective attendants.

The attendant sheets can be created for an individual attendant, for a group of attendants, or for all of the hotel's attendants. The sheets contain all of the necessary information required for cleaning the rooms: room status and front office status (arrival, overnight stay, departure, departure & arrival), laundry pattern, preset minutes/points per room, guest preferences, etc. The rooms are listed in alphanumeric order in the sheets. The information to be printed can be set individually.

Different options are available for generating the sheets - for example, the rooms to be cleaned can be distributed evenly among a specified number of attendants, or based on a maximum number of minutes or points per attendant.

Business considerations

The Attendant sheets feature is not supported by the protel Air Housekeeping App, i.e. attendant sheets will not be displayed in the App. Of course you can use all of the advantages of the attendant sheet feature in connection with the App if you print out the attendant sheets and distribute them manually to your housekeeping team.

Creating attendant sheets

Housekeeping > Attendant sheets

Call up the Attendant sheets by clicking on the Housekeeping > Attendant sheets menu. The Attendant sheets window appears.

The Print button isn't active until you have saved the preview ( Save button) or call up a previously saved preview (see above "Create a attendant sheet or load one that already exists ").

If you click on the Print button, a print overview appears - see the following figure:

The print overview lists all of the rooms that need to be cleaned, together with the respective information. 

Click on Print Tasks and select the Print command. protel Air then creates a PDF which opens in a new browser tab. The PDF is structured in such a way that there is a separate section in the document for each attendant (each attendant section starts on a new page).

By clicking on Print Tasks and selecting the Print as Excel list , protel Air creates an Excel file which is automatically downloaded to your browser's default download directory.  

NOTE : The PDF and the Excel lists are always printed as shown on the screen! You can individually determine which information is to be displayed and printed. For more information, go to the following section: Print overview .

Assigning rooms manually

Once you have created the attendant sheet, you can manually adjust the way the rooms appear on the preview, if necessary.

Rooms that have already been assigned can be assigned to another attendant via Drag & Drop. Rooms which have not yet been assigned can be assigned to an attendant, as well.

Moving rooms/tasks

Not allocated.

If the number of points/minutes required for the work to be performed cannot be distributed evenly among the attendants, the system creates an attendant sheet and names it: Not allocated . This sheet contains all of the rooms that could not be assigned to an attendant.

Other reasons for unassigned rooms can also be absent attendants (the attendant was not selected when creating the sheet or has been set to inactive in the system data). In this case, the rooms that fall within the absent attendant's area of responsibility also appear in the Not allocated list.

In the example shown there are 5 rooms without allocation.

You can allocate the rooms to the other attendant sheets via Drag & Drop.

To do this, select a room with your mouse and drag the room into the desired attendant sheet while holding down the mouse button. By releasing the mouse button, the room is added to the attendant sheet.

Hint : Make sure that you keep the location of the rooms in the building while distributing them. For example, you should assign rooms on the first floor to an attendant who works on or near the same floor.

Allocating rooms between attendant sheets

You can use Drag & Drop to move rooms from one attendant sheet to another (from attendant A to attendant B).

Allocating several rooms simultaneously

You can also move an entire block of rooms.

To do this, hold down the [Ctrl] key and click on all the rooms you want to move.

Now, use your mouse to drag the rooms into the desired attendant sheet.

It's even easier if the rooms you want to move are all located under each other in the list:

Click on the first room while holding down the [Shift] key.

Then click on the last room in the list while holding down the [Shift] key.

Print overview

Housekeeping > Attendant sheets > Create sheets > Save > Print

The print overview (Print dialog ) appears when you save an attendant sheet and then click the Print button.

The items in the print overview appear in ascending order based on attendant name and room number/name.

Date : If you wish, you can display the print overview for a specific date. This, for example, allows you to call up and print sheets that had been created in the past.

Click into the date field and select the desired date.

Attendants : You can reduce the display to one or more attendants. This is useful, for example, if you only want to print the attendant sheet for a particular attendant.

Click on the down arrow and select one or more attendants from the dropdown list.

Print configuration

Determine what is to appear in the print out of the attendant sheet!

You can hide information that you do not need by hiding the relevant column in the Print dialog box.

To do this, click on the small arrow in the column header of any column and then select the Columns command - see the following figure:

To hide a column, deactivate the respective checkbox.

If you wish, you can save the current list view - see the following screenshot (the list will then be called up the next time with the saved settings).

Result : When you print the sheet, only the information visible on the screen is printed. Hidden columns are not printed.

Room status display

Occupancy status display, creating sheets for particular attendants.

If you work with permanent attendants, you can create the attendant sheets with the "Attendant Type: defined" option - see figure:

The pending service tasks are only distributed to the attendants who have been selected in the dropdown list. For example, if an attendant is absent, the attendant will not be selected in the sheet.

Creating an attendant sheet based on the provided number of attendants

You can create the attendant sheets by specifying the number of available attendants and the maximum available points/minutes per attendant.

Select the Custom option.

Select the number of attendants required per section ( Attendants per section dropdown list).

It is also advisable to specify the maximum number of minutes/points to be scheduled per attendant ( Max. minutes/points per attendant dropdown list).

Afterwards, select a section group (e.g., Section Group 1 for AM shift, Section group 2 for PM shift, or Section group 3 for a particular section of the building - based on your system's configuration).

Click the Create sheets button.

The system then calculates the workload required for each day for all rooms, divides it by the total number of housekeeping staff, and allocates the rooms to be cleaned accordingly. A sheet is created for each employee.

There are 5 housekeeping attendants available for one day.

10 double rooms have the "In the house | linen change ( 30 minutes each)" status = 300 minutes.

10 double rooms have the "Departure (45 minutes each)" status = 450 minutes.

-> A total of 750 minutes must be distributed among 5 attendants.

-> The system creates 5 attendant sheets with 150 minutes per attendant.

If the number of points/minutes cannot be evenly distributed per attendant, the system creates a separate list called "Not allocated" which contains the rooms which couldn't be allocated.

A total of 500 minutes must be distributed among 3 attendants. The system assigns 160 minutes to each attendant (=480 minutes in total). The remaining minutes (e.g. two turndown services of 10 minutes each = 20 minutes) are written to the Not allocated list and can be assigned manually from there.

Create the attendant sheets based on your requirements.

Check the attendant sheet you created to see if there are any non-allocated rooms.

If necessary, assign unallocated rooms.

Save and print out the attendant sheets.

Give the sheets to the supervisor and housekeeping staff.

Related topics

• OPERA Cloud

Task Sheets

• Prerequisites for Task Sheets

Auto Generate Task Sheets

Manually Create a Task Sheet

Task Sheets inform housekeeping room attendants about their daily work assignments; providing a list of rooms assigned to attendants, any special instructions about specific rooms, and related reservations details.

When the Task Sheets OPERA Control is active you can generate task sheets without the option to select a task; rooms with the selected room status(es) are simply added to the task sheets  Alternatively, when the Advanced Task Sheet OPERA Control is active you can generate task sheets by selecting a task and specifying other options; providing more flexibility in task sheet management. 

When the Task Sheets or Advance Task Sheets and Housekeeping Task Scheduling OPERA Control are both active you can select multiple tasks when generating task sheets. The task assigned to each room is determined by the task schedule configured for the room type or setup on the reservation . Housekeeping Task Scheduling is useful in limited service and/or extended stay operations, where a room is not eligible for a daily full service.

Task sheets can either be auto-generated or manually created by allocating rooms to each task sheet and assigning the housekeeping attendant as needed. Based on the Additional Task Sheet OPERA Control selection, additional task sheets can be generated for rooms with Do Not Disturb (Available when the Guest Service Status OPERA Control is active) and No Service Required (that is, no task is scheduled for the date).

With the Inspected Status OPERA Control active, you can generate separate task sheets for room inspections (rooms in clean status). With the Turndown OPERA Control active, you can generate separate task sheets for turndown service based on the evening sections and credits.

After creating the daily task sheets, you can generate and distribute task sheet reports to room attendants or supervisors. For more information, see Generating Task Sheet Reports

Task sheets are also accessible from the Task Companion on mobile devices. The Task Companion replaces the need for printed task sheet reports by providing real-time, interactive housekeeping task management and enables you to update room and housekeeping status, view and resolve reservation traces, and request assistance from other room attendants. For more information, see OPERA Cloud Mobile Application Overview. and Task Sheet Companion (Tablet).

You can track task sheet completion and attendant progress from the Attendant Console .

• Generating Task Sheets
• Managing Task Sheets
• Generating Task Sheet Reports
• Using the Task Sheet Companion

Parent topic: Inventory

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