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Application to School for Collection of Result – Sample Application Letter for Collection of School Result

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• Sample Letter

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To, The Principal, __________ (School Name), __________ (Address)

Date: __/__/____ (Date)

Subject: Collection of result

Respected Sir/ Madam,

My name is _______ (Name) and I am a student of class ________ (Class).

As per the requirement I have already obtained my NOC and I have cleared all my dues. I am here to collect my mark sheet. I accept that I shall be held liable in case the mark sheet is lost or misplaced. I request you to kindly hand over the mark sheet.

The following are my details: Name: _________ Roll number: _________ Admission number: _________

I shall be highly obliged for your kind support.

Thanking You, _________ (Name), _________ (Roll Number), _________ (Contact Number)

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• An NOC (No Objection Certificate) is a document indicating that the school has no objection to the student's request, such as collecting their mark sheet.
• If you misplace your mark sheet after collection, promptly inform the school authorities and follow their instructions for obtaining a duplicate.
• Generally, schools require students to collect their mark sheets personally. However, if unavoidable circumstances prevent you from doing so, inquire with the school about their policy on authorized representatives.
• Schools usually specify a window for students to collect their mark sheets after results are declared. It's essential to adhere to this timeframe to avoid any inconvenience.
• If you notice any discrepancies or errors in your mark sheet, promptly bring them to the attention of the school authorities for correction.

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NOUN Transcript & Statement of Result Application Procedure for Graduates

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NOUN Transcript & Statement of Result Application Procedure for Graduates . Here is a comprehensive guide on how to apply for and obtain the National Open University transcript as a graduate, whether as an undergraduate or postgraduate student.

The National Open University of Nigeria (NOUN) recognizes this transformation and offers a convenient online portal for applying for transcript notifications and statements of results. Whether you’re an undergraduate or postgraduate alumnus, this guide will walk you through the process step by step. Let’s go on this journey together, ensuring you can access your academic records easily.

Read also: NOUN Late Registration of Course and Exam for 2023_2 Semester .

Table of Contents

Introduction: NOUN e-Transcript

The National Open University of Nigeria (NOUN) e-Transcript is an online solution that facilitates transcript application and enables easy certificate verification/confirmation for Individuals, Candidates, Universities, Polytechnics, Colleges of Education, Organisations and other related institutions.

The NOUN e-Transcript portal helps check and verify certificates issued to NOUN graduates from anywhere and anytime. The solution supports both Local and International Payment (USD). Educational institutions can integrate with the student portal by requesting our API for seamless NOUN transcript request processing and certificate verification. Our Excel template is available to fast-track the process of bulk verification data upload to our solution.

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Understanding the Importance of Transcripts and Statements of Result

NOUN Transcripts and statements of results are vital documents in your academic journey. They serve various purposes, including:

1. Academic Progress Tracking

As a student, keeping tabs on your academic progress is essential. Transcripts provide a comprehensive record of the courses you’ve completed, grades achieved, and any special notations.

2. Employment Opportunities

Many employers require transcripts and statements of results during the hiring process. These documents validate your educational background and qualifications.

3. Further Education

If you plan to pursue higher education, most universities and colleges will request your transcripts as part of the admission process.

How the NOUN e-Transcript Portal Works:

• Click the ‘Apply Now’ button on this page.
• Register on the platform (If you’re a new user) by clicking the ‘register’ link and create an account
• Log in with your username and password.
• Click on the ‘New Request’ button at the top-right corner of the page.
• Select your request option (International Transcript are grouped in Zones: AFRICA, ASIA, MIDDLE EAST, UK, EUROP, WEST AND CENTRAL AMERICA, PACIFIC, CENTRAL AMERICA, NORTH AMERICA, SOUTH AMERICA).
• Generate payment tokens by clicking the ‘Purchase Token’ button.
• Make your payment through the payment gateway.
• Once Payment is successful, click the ‘Continue to Apply’ button on the payment status notification page.
• On your home page, move your mouse to your new request and click the ‘Continue Application’ button.
• Specify your Matric No and click the ‘Search’ button on the application page.
• Fill in all the necessary information and submit.
• Click your page’s “Add More Document” button to upload the necessary documents.

Once your application is submitted, a tracking code is sent to the phone number you provided during registration. You can use the tracking code to track the progress of your application request and other communication with the processing officers as the case may be.

Note: All uploaded documents MUST be in pdf file format and documents must not be more than 50kb in size

How to Apply for NOUN Transcript Notification and Statement of Result

Now that you understand the importance of these documents, let’s delve into the NOUN transcript application process.

Information and Guidelines for E-Transcript Application and Document Verification .

Please Read the Following Information and Guidelines Carefully and Note that the NOUN Transcripts Applications are Treated on First-Come, First-Served Basis: 

1. TRANSCRIPT REQUEST TYPE AND COST IMPLICATION: 

• Local Transcript to Equivalent Academic Institutions: Transcripts request to equivalent academic institutions within Nigeria cost the sum of Fifteen Thousand Naira ( N 15,000) only. 

Graduates requesting for the above transcripts request type are required to upload NOUN Certificate/Statement of Result, Birth Certificate and Remita Receipt along with the following evidences of application for admission, to be scanned as a single pdf file through the document upload fields:

i. Remita receipt/evidence of payment of admission form of the receiving institution ii. Application form for the programme applied for at the receiving institution iii. Transcript Label or Academic Records Request Form of the receiving institution iv. Provisional/Conditional Offer of Admission Letter of the receiving institution

• Credit Transfer: This is for active students intending to transfer their studies to another University bearing in mind that their portal will be closed and they will not graduate from NOUN. Students requesting for this transcript request type are required to upload birth certificate and Remita Receipt through the document upload fields.
• Local Credit Transfer : Credit Transfer to equivalent institutions within Nigeria cost the sum of Fifteen Thousand Naira ( N 15,000) only.   
• International Credit Transfer: Credit Transfer to equivalent institutions outside Nigeria cost the sum of Thirty Thousand Naira ( N 30,000) only .
• Continental Transcript Request : Transcripts request to equivalent institutions or evaluation agencies within Africa that do not require transcript verification cost the sum of Thirty Thousand Naira ( N 30,000) only.  

This transcript request type requires the upload of NOUN Certificate/Statement of Result, Birth Certificate and Remita Receipt through the document upload fields.

• Intercontinental Transcript Request : Transcripts request to equivalent institutions or evaluation agencies outside Africa cost the sum of Forty-Five Thousand Naira ( N 45,000) only.  
• Transcript Request to Evaluation Agencies (e.g World Education Service (WES), Josef Silny & Associates etc): This transcript request type is for graduates applying for evaluation of their transcripts through WES or Josef Silny & Associates. The cost for this transcript request type is Fifty Thousand Naira ( N 50,000) only which includes cost of International Transcript request and Verification.

This transcript request type requires the upload of NOUN Certificate/Statement of Result and Evaluation Agencies Forms e.g WES Academic Request Form as a single pdf file, while the Birth Certificate/Declaration of age and Remita Receipt should be uploaded separately through the document upload fields.

• Transcript to Educational Consultants: Transcript request to verifiable Educational Consultants/Agencies in Nigeria which has website and official emails cost the sum of FortyFive Thousand Naira ( N 45,000) only.
• Document Verification (e.g Certificate/Admission Letter/Transcript): The cost of verifying the authenticity of Certificate/Admission Letter/Transcript issued by NOUN is Fifteen Thousand Naira ( N 15,000) only per Certificate/Admission Letter/Transcript.  
• Online Certificate Request to Local Destination: The cost of sending NOUN Certificate to a destination in Nigeria after due verification is Twenty-Five Thousand Naira ( N 25,000) only .

This certificate request type requires the upload of final clearance form duly cleared from the study centre, all remita payments receipts for convocation, a valid means of identification and Alumni payment receipt (as from 2023 graduates only).

• Online Certificate Request to International Destination: The cost of sending NOUN Certificate to a destination outside Nigeria after due verification is Fifty Thousand Naira ( N 50,000) only .

This certificate request type requires uploading a final clearance form duly cleared from the study centre, all remita payments receipts for convocation, a valid means of identification and an Alumni payment receipt (as from 2023 graduates only).  

• Request for Letters: The cost of requesting for any of the under listed letters is Ten Thousand Naira ( N 10,000) only per request:

i.   Proficiency in English Letter ii. Recommendation Letter iii.     Introduction Letter iv.      Progress Report Letter

To enable us treat the above letters, students/graduates are required to provide the following information in the online request form:

• Destination e.g Intake Education
• Address e.g Ground Floor, 50, Adetokunbo Ademola Crescent, Osas & Oseji Building, Between UBA and H-Medix, Wuse 2, Abuja

Note : Proficiency in English and Recommendation Letters can only be issued to graduates while Introduction and Progress Report Letter can only be issues to students that have not graduated.  

• Payment of cash or any additional amount outside the aforementioned approved fee to any official of the University is prohibited.

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2. VERY IMPORTANT GUIDELINES ON TRANSCRIPT APPLICATION :

A. Guideline on Electronic Copy of Transcript for Official Emails or Upload on Application Websites of Receiving Institutions/Agencies:

• Official Transcripts can only be forwarded to the official email of receiving institutions/agencies bearing the name of such institution/agency as the email domain name e.g [email protected],

[email protected], [email protected] etc

• If you require upload of electronic copy of Official Transcript unto receiving institutions’/agencies’ website or link, you are expected to provide in the “Transcript Label” field the link/URL of the upload portal with the username and password to access the page for the upload to be done on your behalf.

B. Additional Application Guidelines for Graduates Applying for Transcript to be Sent to WES, ECCTIS, ICES, DCA, Josef Silny & Associates, Inc. and Other Evaluation Agencies

• In filling in your details, remember to fill in your Reference or Enquiry ID/Number (if applicable) in the “Transcript Label” field
• Forms from Evaluation Agencies e.g “WES Academic Records Request Form” should be properly filled before uploading through document upload field.

C. Additional Application Guidelines for Nursing Graduates Applying for Transcript to be Sent to NNAS, CGFNS, NMBI and other Nursing Evaluation Agencies

• Forms from Evaluation Agencies e.g CGFNS Forms, NNAS Forms etc
• Clinical Attachment Log Book from your Study Centre or Hospital of Clinical Attachment

D. Guideline on Transcript Destination Address:

• Where Official Academic Transcript can be sent to:

• Academic Transcripts CAN ONLY be forwarded to the correct address of the Dean of Postgraduate School of Universities or Head of Admission, Student Recruitment Officers/Advisor, Heads of EQUIVALENT Academic Institutions, Scholarship Boards, Educational Consulting Firms and Embassies for academic purposes.
• The Equivalent Academic Institutions, Scholarship Boards, Educational Consulting Firms and Embassies must have functional websites.

• Where Official Academic Transcript CANNOT be sent to:

• Official Academic Transcripts CANNOT be issued directly to students or individuals. It CANNOT be sent to location address, personal email or official email of the student or individual (i.e. [email protected] or [email protected])
• Official Academic Transcripts CANNOT be collected by hand
• Official Academic Transcripts CANNOT be sent through any third-party organization (soft or hard copy) that is not of the status of an equivalent academic institution.
• Official Academic Transcripts CANNOT be sent to companies/organization for the purpose of employment, however a request for the verification of the person’s certificate can be made for this purpose.

3. APPLICATION:

Please click on http://transcript.nou.edu.ng/ for your request. 

Please ensure you type the appropriate information in the field provided for “Recipient” e.g The Dean/Secretary of Postgraduate School or Admission Officer or Student Recruitment

Officer/Advisor. 

If you require any information or help, please call/text or via mail: 

• 08167424141 – [email protected] for Undergraduate
• 08115032088 –  [email protected] for Postgraduate Transcript.

Frequently Asked Questions

1. how long does it take to receive my noun transcript.

NOUN Transcript processing times vary but generally take a few weeks. Be sure to apply well in advance of any deadlines.

2. Can I request multiple copies of my NOUN transcript?

Yes, you can request multiple copies during the application process. Each copy may come with an additional fee.

3. What should I do if there’s an error on my NOUN transcript?

If you notice any errors on your transcript, contact NOUN’s registrar’s office immediately to rectify the issue.

4. Is there a way to expedite the NOUN transcript process?

The National Open University of Nigeria (NOUN) offers an expedited service for a higher fee. This option can significantly reduce processing times.

5. Can someone else request my NOUN transcript on my behalf?

Yes, you can designate someone to request your transcript for you. They will need to provide authorization and identification.

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How do I request for NOUN unofficial transcript?

You’ll need to login to your support portal in order to request for transcript.

how long does it to take to receive the local certificate collection after applying?

About a week or two.

It takes about a week or two to process it.

HAVE APPLIED MORE THAN 2 WEEKS AND AM YET TO GET A POSTIVE RESPONSE. WHEN I TRY TRACKING THE REQUEST WHAT I GET IS REQUEST HAS BEEN SUBMITTED AWAITING PAYMENT VERIFICATION

Hi, kindly exercise patience. It usually takes some time because it’s on a first-come-first-serve basis.

If you want more assistance, kindly chat with this admin on telegram https://t.me/mummiejaden

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• Sample Letter Requesting Exam Results

Requesting exam results is a common and crucial step for students eager to assess their academic performance and plan their future endeavors accordingly. To help you effectively communicate your request for exam results, we have prepared four templates that cater to different situations and tones. Whether you need to make a formal request for results, inquire about result updates in an informal manner, request a rechecking process, or address result delays, these templates are designed to guide you in composing a clear and respectful letter. Each template is tailored to suit various scenarios, ensuring that your message is conveyed with precision and consideration. By utilizing these templates, you can confidently reach out to the appropriate authority and express your interest in obtaining your exam results promptly and accurately. Remember to personalize the templates with specific details such as exam names, dates, and any relevant attachments or documentation required. With these templates as a foundation, you can navigate the process of requesting exam results with confidence and professionalism.

Template Formal Request for Exam Results

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Institution Name] [Address] [City, State, ZIP]

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to request my exam results for [exam name] that was conducted on [exam date]. As per the usual result announcement timeline, the results were expected to be released by [expected release date]. However, I have not received any communication regarding my results so far.

Obtaining my exam results is crucial for my academic and future career plans. I kindly request you to provide me with the result as soon as possible. If there have been any delays or unforeseen circumstances, I would appreciate any information regarding the revised result release date.

Please consider this request as a matter of importance, and I assure you of my patience and understanding. If any additional documentation or formalities are required to access my results, kindly inform me, and I will promptly fulfill them.

Thank you for your attention to this matter. I look forward to receiving my exam results and continuing with my academic journey accordingly.

[Your Name]

Template Request for Exam Results Update - Informal Tone

I hope you are doing well. I am writing to inquire about the status of my exam results for the [exam name] conducted on [exam date]. I'm eager to know how I performed and would appreciate an update on my results.

I understand that result processing might take some time, but if the results are available, I would be grateful if you could share them with me at your earliest convenience. Alternatively, if there is an estimated time for result publication, kindly let me know, so I can plan accordingly.

I value your guidance and support throughout my academic journey, and I'm looking forward to receiving my exam results.

Thank you for your attention to this matter.

Best regards,

Template Request for Exam Results - Rechecking Process

I hope this letter finds you well. I am writing to request the rechecking of my exam results for the [exam name] conducted on [exam date]. I received my results recently, and after reviewing them, I believe there might be an error in the grading process.

I have attached a copy of my result sheet highlighting the areas I would like to be rechecked. I understand the importance of accurate assessment and the impact it has on my academic progress. Therefore, I kindly request you to expedite the rechecking process and provide me with the revised results as soon as possible.

Your assistance in this matter is highly appreciated. If there are any further steps or formalities I need to complete for the rechecking process, please let me know, and I will promptly comply.

Thank you for your understanding and consideration. I look forward to receiving the corrected exam results.

Template Request for Exam Results - Results Delay

I hope you are doing well. I am writing to inquire about the status of my exam results for the [exam name] conducted on [exam date]. The expected release date has passed, and I have not received any communication regarding my results.

I understand that result processing can be a complex task, and unforeseen circumstances may cause delays. However, I would appreciate any update on when I can expect to receive my exam results.

I assure you of my patience and understanding, but as the results are crucial for my academic progress and future plans, I am eager to receive them at the earliest convenience.

Thank you for your attention to this matter. Your prompt response will be highly appreciated.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Sample Letter Requesting Exam Results

Sample request letter for exam results. Sample appeal letter for exam results school, college, or university. Application letter for missing result. Complaint letter about exam results. Letter of omission of the result.

Application Letter for Result Collection

To, Deputy Controller Examinations, Gauhati University,

With due reverence, it is stated that I am unable to find the results of my 5th semester. I have checked thoroughly but my results are neither online nor offline in university records. I did appear in the examination , and I am very positive about my results.

My missing results are causing me immersive difficulties as I cannot proceed to the next semester without it. Hence, it is humbly requested that my result be provided so that I can continue with my studies .

I shall be thankful to you for this favor.

Yours obediently,

Sample Request Letter for Exam Results for 5th Semester

To, Deputy Exams Controller, Gauhati University, (Enter City Name Here).

Respected sir, I beg to say that I am a student of 5th semester (Computer Sciences Department) at your university. It’s been almost two months since our final exams took place, and almost a month since the announcement of the annual results; all my fellow batch mates received their results on the online portals except me.

I don’t know what the issue is; I have all of the outstanding dues paid as well. Kindly forward my application to the exam center asking them to please display my result as soon as possible.

Thanking you, XYZ

Request Letter for Exam Result

This application is to inform you that my result is not appearing online. As I have given my exams of 5th semester. All of the students have received it three days ago, and on the portal still, my result is not appearing.

It is my request you to check that what actually the problem is, and why my result is not appearing for the last 3 days. Please kindly do this soon because without this I cannot further continue my semesters.

Please sort this out soon.

Sincerely, Laraib Ahmed

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Home » Job Tips » Interview Guide » How to Ask for an Interview Result? [with Email Template]

How to Ask for an Interview Result? [with Email Template]

Does this ever happen to you – you give an interview but you don’t hear back from the recruiter within the stipulated time? Waiting for the outcome of an interview is a time of anticipation for what comes next. You are either nervous, optimistic, or have mixed feelings. In such a situation, you can write an email requesting the status of your application and get feedback from the recruiter. To help you with the writing process, we have curated this guide on how to ask for an interview result and make the best use of your time to draw forth the right career opportunity. 

Table of Contents

How to Write an Email Asking for an Interview Result?

A follow-up email should be written professionally. It is important to maintain a polite demeanor and keep a formal tone throughout the email. In this section, we will explain the necessary steps to write a follow-up email for an interview result.

1. Clear Subject Line

The subject line of the email tells what the email is about. Therefore, write a clear and concise subject line with the details, such as your name and the position you applied for. 

For example:

• Interview Follow-up – [Your Name] – [Position]
• Follow-up Regarding Application to [Position] – [Your Name]

2. Start with an Appropriate Salutation

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient will take the email seriously and understand the sender’s intention.

For example : You can start the email with a salutation like Hi [Name].

3. Express Appreciation in the Opening Paragraph

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient takes the email seriously and understands the sender’s intention.

• I would like to thank you for giving me the opportunity to appear for the interview for the position of [job role] last week. 
• I am truly grateful for the opportunity to have interviewed with you last Monday. It was a pleasure to discuss the role and learn more about your company’s culture.

4. Ask Your Follow-Up Question

Following the appreciation note, write the follow-up message. 

• I am eager to know the results of my job interview. It would be great if you could share this relevant information as soon as possible. 
• As I follow up on my application, I would like to know more about its status. I am genuinely thrilled at the prospect of joining your team.

5. Show Your Enthusiasm Again

You should restate your enthusiasm for the position and explain why you are the right candidate for the job. 

• I am excited and confident to bring my expertise and skills to your team and am deeply committed to making a positive contribution to this role. I can see this position as a stepping stone to achieving my long-term career aspirations. 
• I am eager to join your team and use my expertise in sales and marketing to contribute to the company’s development.

6. Request for Interview Feedback

In your follow-up email, you can also request feedback on your interview performance. Requesting feedback enables you to gauge your success in the application process and identify areas in which you can improve.

• I would be grateful if you could provide me with some feedback on my interview performance so that I can continue to polish my skills and learn what aspects I have to work on.
• I would also like to request that you provide me with some constructive feedback on my interview process so I can continue to refine my expertise and grow professionally.

7. Closing Note

Finally, conclude the email with a positive note, including your contact details. 

a) Thank you once again for considering my application. I appreciate your time and efforts.

b) I appreciate your time to read this email. I look forward to hearing from you. 

Follow-Up Email Templates

In this guide to learning how to ask for an interview result politely, you will find templates to help you craft an effective follow-up email.

1. Sample 1

Here is a basic template you can use to write a follow-up message and ask about the interview result. 

2. Sample 2

In this template, you will learn how to ask HR about the interview results. 

Also Read: Business Development Executive Interview Questions.

3. Sample 3

Consider this next sample in our guide on how to ask for an interview result. You can use this sample as a reference to write an email asking for your interview results. 

4. Sample 4

Here is another sample for, “How to ask the interviewer about the result?”

What Should You Do While Waiting for Your Interview Result?

The waiting period can be stressful, but there are ways to make productive use of this time. Here are some suggestions to get you started.

• Stay Positive: Staying positive is essential while you are waiting for your interview result. Keeping an optimistic attitude will help you remain confident in your abilities.
• Network with Professionals: Networking with professionals at conferences, job fairs, social media, or webinars can be a great way to expand your professional circle. Learn more about the industry and explore new job opportunities while you are waiting for your interview results. 
• Spend Time to Develop New Skills: Invest your time in learning new skills. It will help you become more competitive in the job market and give you an extra edge in interviews.
• Research More Job Opportunities: Even if you are waiting for the result, it is good to invest your time and energy into researching other potential job opportunities. This will ensure that you do not miss out on any potential job opportunities .

Tips on How to Ask for an Interview Result

Here are some tips for you to effectively and professionally ask for an interview result through an email: 

• Give Some Time Before You Follow-Up: Recruiting professionals have to interview several candidates before making a decision and processing further formalities. Therefore, it is ideal to wait for at least a week before you send a follow-up email to the recruiter seeking interview results.
• Write Concisely: Since recruiters have a busy schedule, it is better to send a simple and concise follow-up email. Write why and what job position you are following up for, and keep the content relevant. 
• Focus on Interview Details: Often, interviewers inform candidates when they can hear from them about the results. Focus on details like these and write the mail accordingly. 
• Proofread the Follow-Up Mail: Once you’ve written the mail, proofread it to make sure it is error-free. Look for typos, grammatical errors, sentence structure, and the accuracy of details mentioned to ensure clarity in communication.

The waiting period associated with the job search process can be challenging. This blog on how to ask for an interview result should help you follow up with the interviewer to seek a result on time. It is also crucial that you handle rejections gracefully to move forward, looking for better opportunities and improving your skills. Also, check out our blog on how to write a job application letter to land your dream job.

Answer: Yes, it is okay to ask for an interview result. You can email the hiring manager or the recruiter a week after the interview to follow up on the results. This shows your interest and the ability to take initiative.

Answer: You can call to follow up after an interview. If the interviewer has provided you with a specific date for a callback, connect with them on that date. If not, then wait at least a week to reach out to them. Keep in mind that calling too early can be considered unprofessional, and too late can lead to a missed opportunity. So, plan your follow-up call accordingly.

Answer: Usually, an interviewer may provide you with specific dates on which you can reach out to them for the interview results. If you have not heard from them for five to seven business days, write a follow-up email seeking information about the interview results.

Answer: Yes, it is normal to wait for two weeks after an interview. It is advisable to wait for at least one to two weeks before you send a follow-up email. If you have not heard from the hiring manager in two weeks, it is possible that the company is taking its time in finding the right candidate.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Sample Request Letter for Exam Results

[These are sample letter of request for exam results or result collection. You can follow these formats as appeal letter for exam results. You also follow these letter format for missing result or complaint letter about exam results. You can modify these formats as your requirement.]

Deputy Controller Examinations,

Institute name…

Institute Address…

Sub: Request Letter for Result Collection

Respected Sir,

With due reverence, it is stated that I am unable to find results of my (semester number). I have checked thoroughly but my results are neither online nor offline in university records. I did appear in the examination and I am very positive about my results. (show your actual problem and situation).

My missing results are causing me immersive difficulties as I cannot proceed to next semester without it. Hence, it is humbly requested that my result is provided so that I can continue with my studies.

I shall be thankful to you for this favor.

Yours obediently,

I.D. no…

Department Name…

Contact no…

Another format,

Date…

Deputy Exams Controller,

Institute Name…

Institute Address…

Sub: Request Letter for Exam Results for 5th Semester

Respected sir,

I beg to say that I am a student of 5th semester (Department name) at your university. It’s been almost two months since out final exams took place and almost a month since the announcement of the annual results; all my fellow batch mates received their results on the online portals except me. (show your actual problem and situation).

I don’t know what the issue is; I have all of outstanding dues paid as well. Kindly forward my application to the exam center asking them to please display my result as soon as possible.

Thanking you,

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Programmes & Qualifications

• Marking and grading

Electronic statements of results

• Certificates
• Verification of students' results
• Results Analysis

The information on this page applies to the current exam series. By 'current exam series' we mean the exam series where we have most recently released results. You can find all our planned results release dates for our March, June and November exam series on the key dates page.

This page contains information about all our qualifications. It is important to note that not all types of qualification are available in every exam series.

This page contains information for exams officers, candidates and any other third parties that access candidate results on Cambridge International Direct (Direct).

The information below shows how we report syllabus grades on electronic statements of results. View a sample electronic statement of results with explanation (PDF, 179KB) .

We reserve the right to amend information on statements of results . We confirm results as final by issuing certificates .

General Certificate of Education (GCE)

• For Cambridge International AS Level, 'UNGRADED' shows that the candidate did not reach the standard required for grade e(e).
• For Cambridge International A Level and Cambrige International Project Qualification (CIPQ), 'UNGRADED' shows that the candidate did not reach the standard required for grade E(e).
• Performance in Cambridge International AS and A Level language syllabus speaking components is shown as 'With Distinction in Speaking', 'With Merit in Speaking' or 'With Pass in Speaking’. Candidates who are ungraded in the speaking component will not have a record of their speaking performance printed on their statement of results or certificate.

'NO RESULT' means we cannot issue a result because of candidate absence for either the whole or part of the exam in the syllabus or because of a decision not to issue a result for another reason.

'PENDING' means that we cannot issue a result now but will do this soon. If this happens, we contact the school before results day to let them know about the delay.

AS Level results are reported on a 5-point scale of grades. Grades a(a), b(b), c(c), d(d), or e(e) show the standard reached, grade a (a) being the highest and grade e (e) the lowest. Only grades a(a) to e(e) achieved in GCE AS Level syllabuses are shown on the certificate. The content and difficulty of a GCE AS Level examination is equivalent to the first half of a corresponding GCE A Level.

A Level results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d), or E(e) show a pass at A Level, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) achieved in GCE A Level syllabuses are shown on the certificate. In some A Level syllabuses, if a candidate did not reach the standard required for grade E(e) we will award an AS (Advanced Subsidiary) Level grade a(a), b(b), c(c), d(d) or e(e), if their performance is good enough in the relevant components.

Cambridge International Project Qualification results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d) or E(e) show the standard reached, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) are shown on the certificate.

Cambridge Pre-U Level 3 Principal Subjects, Cambridge Pre-U Level 3 Global Perspectives & Independent Research, and Cambridge Pre-U Level 3 Short Course results are reported on a 9-point scale of grades. These are

• Distinction ONE(D1), Distinction TWO(D2), Distinction THREE(D3)
• Merit ONE(M1), Merit TWO(M2), Merit THREE(M3)
• Pass ONE(P1), Pass TWO(P2) or Pass THREE(P3)

Distinction ONE(D1) is the highest and Pass THREE(P3) the lowest. UNGRADED shows the candidate did not reach the standard needed for Pass THREE(P3).

Only grades Distinction ONE(D1) to Pass THREE(P3) achieved in Cambridge International Pre-U Level 3 Certificate syllabuses is shown on the certificate.

Statements of results are issued to candidates who have entered for the Cambridge AICE Diploma. Distinction, Merit or Pass is awarded to candidates who meet the requirements. A Fail shows the candidate did not reach the standard rquired. To determine the award, each potential counting syllabus is allocated points according to the grade achieved.

• Distinction is awarded if a candidate achieves a point score of 360 to 420 points.
• Merit is awarded if a candidate achieves a point score of 250 to 359 points.
• Pass is awarded if a candidate achieves a point score of 140 to 249 points.

Where a candidate has more counting syllabuses than they need, an asterisk (*) appears next to the ones we have used for the award. The total points score is the sum of the points achieved for the counting syllabuses.

Only individual syllabus results for the final series are reported on statements of results. Therefore, if a candidate is taking the Cambridge AICE Diploma over more than one exam series, not all of the counting syllabuses are shown.

For countries where we provide Percentage Uniform Marks: The Percentage Uniform Mark for GCE AS and GCE A Level is provided in addition to the syllabus grade. The Percentage Uniform Mark is a common scale for all syllabuses to show whether the candidate's performance is close to the top, bottom or middle of the grade, it is not the total mark achieved for the syllabus. It is not provided where the candidate's result is ‘ungraded’, ‘no result’ or ‘pending’; where the candidate’s A Level grade is based on performance in A2 components only; or where the candidate’s grade is determined based on certain Covid-19 mitigations implemented by Cambridge International.

Cambridge IGCSE and O Level

• For Cambridge IGCSE, 'UNGRADED' shows that the candidate did not reach the standard required for grade G(g).
• For Cambridge International O Level, 'UNGRADED' shows that the candidate did not reach the standard required for grade E(e).
• For some Cambridge IGCSE and IGCSE (9–1) syllabuses, we report 'TO BE ISSUED' or 'Y' to show we will award the result in a following series.

IGCSE results are reported on an 8-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d), E(e), F(f) or G(g) show the standard reached, grade A*(a*) being the highest and grade G(g) the lowest (unless otherwise stated in the syllabus). Only grades A*(a*) to G(g) achieved in IGCSE syllabuses are shown on the certificate.

In some Cambridge IGCSE and GCE O Level syllabuses oral/aural (speaking and listening) communication is reported separately on a 5-point numerical scale, grade 1(ONE) being the highest and grade 5(FIVE) the lowest. Candidates who fail to reach the minimum standard for grade 5(FIVE) will not receive an oral/aural (speaking and listening) communication endorsement. The endorsement grade for oral/aural (speaking and listening) communication is reported on certificates provided the overall IGCSE syllabus result is grade G(g) or higher and provided the overall GCE O Level result is grade E(e) or higher.

For English as a Second Language (0510) the oral/aural is compulsory and is reported separately. For English as a Second Language (0511) the oral/aural is compulsory but is not reported separately.

For IGCSE First Language syllabuses, Afrikaans as a Second Language and GCE O Level French, oral/aural (speaking and listening) communication is optional and is reported separately.

IGCSE (9–1) results are reported on a 9 –point scale of grades. Grades are shown as 9(NINE), 8(EIGHT), 7(SEVEN), 6(SIX), 5(FIVE), 4(FOUR), 3(THREE), 2(TWO) or 1(ONE). 9(NINE) is the highest grade and 1(ONE) the lowest. ‘UNGRADED’ shows that the candidate did not reach the standard required for Grade 1(ONE). Only grades 9(NINE) to 1(ONE) achieved in IGCSE (9–1) syllabuses are shown on the certificate.

O Level results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d) or E(e) show the standard reached, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) in GCE O Level syllabuses are shown on the certificate.

For some GCE O Level language syllabus speaking components we report ‘with Pass in Oral’. If a candidate does not achieve a ‘Pass’ in the speaking test it will not show on their statement of results or certificate.

Statements of results are issued to candidates who have entered for Cambridge ICE. Distinction, Merit or Pass are awarded to candidates who meet the requirements. Only Distinction, Merit and Pass achieved in the ICE Award will be reported on the certificate.

• Distinction is awarded if the candidate achieves grade A(a) or above in five subjects and Grade C(c) or above in two subjects.
• Merit is awarded if the candidate achieves grade C(c) or above in five subjects and Grade F(f) or above in two subjects.
• Pass is awarded if the candidate achieves grade G(g) or above in seven subjects.

The statement of results shows the Cambridge ICE outcome and the individual syllabus results for Cambridge IGCSE and Cambridge O Level syllabuses. Only individual syllabus results for the final series are shown on statements of results. Therefore, if a candidate is taking Cambridge ICE over more than one series, not all of the counting syllabuses are shown.

For countries where we provide Percentage Uniform Marks: The Percentage Uniform Mark for Cambridge IGCSE and GCE O Level is provided in addition to the grade for a syllabus. The Percentage Uniform Mark is a common scale for all syllabuses to show whether the candidate's performance is close to the top, bottom or middle of the grade, it is not the total mark achieved for the syllabus. It is not provided where the candidate's result is ‘ungraded’, ‘no result’, ‘pending’ or ‘to be issued’; or where the candidate’s grade is determined based on certain Covid-19 mitigations implemented by Cambridge International.

Grade changes after results release

If a candidate’s grade changes after results are released and the change is not because of an enquiry about results, we do not automatically update the following electronic results documents on Direct:

• Statements of results for every candidate (PDF).
• A broadsheet results file for your centre (PDF).
• A results file for your centre (Excel).

If you are a candidate and you need an updated printed version, speak to your exams officer.

• Syllabus overview
• Past papers, examiner reports and specimen papers
• Published resources

Important Information

Warning.

PLEASE ENSURE THAT YOU READ THIS IMPORTANT NOTICE CAREFULLY BEFORE COMMENCING APPLICATION.

• PLEASE NOTE THAT FOR ANY APPLICATION TO WES, YOU ARE EXPECTED TO FOLLOW THE PROCEDURE FOR APPLICATION TO WES ONLY.
• Applications are treated on first-come, first-served basis.
• Except for payment generated through payment advice, under no condition should applicants make payment to any individual or organisation under the pretext of fast track.

WHERE OFFICIAL TRANSCRIPT CANNOT BE SENT TO

• Official Transcripts CANNOT be issued directly to individuals address/emails/official email i.e [email protected] or [email protected] (No collection by hand)
• Official Transcripts CANNOT be collection by hand
• Official Transcripts CANNOT be sent to Companies/Organisation for the purpose of employment, however a request for Statement of Result can be made for this purpose

WHERE OFFICIAL TRANSCRIPT CAN BE SENT TO

• Official Transcripts can only be sent to the official addresses of the Registrar on an equivalent academic institution,Dean of Postgraduate School of an equivalent academic institutions, Scholarship Boards and Embassies.
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• if you are applying for Official Transcripts to be forwarded to an evaluating entity, please include the reference number/application ID/student ID (e.g. WES Ref. no./ICAS No/PBEC No) in the address section of the application.

HOW TO APPLY FOR OFFICIAL TRANSCRIPT WITH OTHER MODES OF ENTRY

• Applicants who gained admission into the University of Lagos through Foundation/Diploma, Diploma HKHE and SDA are expected to apply for the Diploma Result along with the degree transcript on the application portal.
• Medical students should direct their applications to the College of Medicine, Idi- Araba or contact ([email protected]) for the procedure.
• For enquiries on applications for the Distance Learning Institute (DLI)/(COSIT) programmes, applicants should contact ([email protected]).
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HOW TO TRACK STATUS OF APPLICATION

• Applicants are to track the status of their applications on our portal, by clicking "Track Applications" and then click "View Details" to view tracking details / dispatch date.
• You will receive an update of the status of your application (at every stage of the process) via the email provided in your application
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• To track applications: Please input the tracking number on the website of the Courier Service Providers as stated below
• Please note that there is no tracking number for applications requiring dispatch via NIPOST or scanning/upload to official acceptable email address/website
• Click FAQ on the menu for procedure for application for official University Transcript, Statement of Result, Attestation, Certified True Copy, English as a Medium, To Whom It May Concern, and Verification of Results.

PROCEDURE FOR APPLICATION FOR TRANSCRIPT / STATEMENT OF RESULTS AND OTHER DOCUMENTS

Procedure for application for official transcript to wes only, student transcript.

Application for the student transcript gives students’ access to the unofficial copy of the results transcript. To apply for the student copy transcripts kindly follow the following steps

Step 1: Login to the student portal (http://studentportal.unilag.edu.ng)

Step 2: Click the "Student Academic Transcript" under Results menu

Step 3: Provide your recent email address and specify the programme you wish to apply for and submit

Step 4: Make payment online or logon to remita.net, click on Bills & Purchase, then click on Pay RRR invoice (please note that the RRR number is located on the payment advice)

Step 5: Payment can also be made by Printing out the Payment Advice and Pay at any commercial bank in Nigeria

Step 6: The Student Copy Academic Transcript will be emailed to the specified email address and will also be available on the student portal for download

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Pricing for Verification Service

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• Career Advice
• 7 Rejection Letter Samples to...

7 Rejection Letter Samples to Send to Unsuccessful Applicants

10 min read · Updated on December 08, 2023

Simplify the rejection notification process with these sample rejection letters

Whenever you hire a new employee, it almost always means that you selected them over other applicants. Obviously, the courteous thing to do is to let each of them know that you've decided not to offer them employment. But how should you notify them that they've been passed over for the position? For many companies, the answer is simple: send them a clear and professional rejection letter that confirms your decision. Unfortunately, writing those letters is not always the easiest thing to do.

In this post, we'll explain why rejection letters are important and offer some tips to help you craft your own rejection letter templates. We'll then provide seven sample employment rejection letters that you can customize to fit your company's needs.

Why send out a job rejection letter?

Obviously, sending out rejection letters to applicants does take up precious time, but there are good reasons why companies do this. First, a polite rejection notice is considered good etiquette, since it lets the candidate know that the job has been filled. That confirmation shows that you respect their time enough to help them avoid wasting it on a job that's no longer available. It also helps to avoid any candidate confusion by helping them to understand why they weren't selected for hire.

Companies that develop a habit of sending out formal rejection letters can also help themselves, by promoting their own commitment to respectful professionalism. This can leave a positive impact on the rejected candidate, as well as anyone else they might talk to about their job search experience.

Why use template rejection letters?

Template rejection letters can be a great way to save time and ensure a consistent approach to your communication with unsuccessful candidates. They can help you to provide uniform answers to explain why a candidate was rejected, as well as advice that you think may help the candidate as they continue their job search. Well-constructed rejection letters that offer helpful feedback to candidates can help to soften their disappointment, while providing useful information that can benefit their careers.

How to write your own employer rejection letters

So, how do you write a positive and helpful employment rejection letter? The following tips can help you to determine what to include in your template letters, and the best tone and method for addressing rejection in the clearest and most concise manner possible.

Don't delay the rejection. Once you've decided to move forward with a specific candidate, notify rejected applicants as soon as possible. Remember that they may also be pursuing other open positions, so you're doing them a favor by letting them know that your company's job has been filled.

You can send the rejection via email rather than by regular mail service. While a mailed letter might seem more formal, most candidates will appreciate receiving the news as soon as possible – and email is always quicker.

Keep your rejection letters short. No candidate wants to read through a lengthy explanation about why they didn't measure up to expectations. At the same time, though, your letter should include enough detail to ensure that you explain the decision.

Try to be as positive as possible. The rejection will be disappointing for the candidate, so there's no need to pile on with negative feedback or other criticism.

As a rule, keep your letter limited to no more than three short paragraphs. The first one can simply thank them for their interest and let them know that you've decided not to hire them. 

The second paragraph can include some positive affirmation, by focusing on anything that impressed you during their interview, and perhaps cite a reason why they've been rejected. If you might consider them for a different job in the future, tell them that too. 

Finally, your third paragraph should simply thank them again and wish them well in their efforts to land the right job in the future.

Seven rejection letter samples

Below, we've included seven example rejection letter templates that you can customize and send to unsuccessful applicants. This selection of templates covers a variety of different approaches for rejecting candidates, so you can choose one or several depending on your company's needs.

1.     Generic rejection letter template

Dear Mr / Ms [Applicant's name],

Thank you for submitting your application and resume for our [title of the position they applied for] position. We deeply appreciate you taking the time to reach out to us. However, after reviewing your application, we have decided not to move forward with your application.

As you probably know, we received a tremendous amount of interest in this position, so this was an extremely difficult decision for our hiring team. Unfortunately, we concluded that your impressive array of skills and achievements were not what we were looking for at this time.

We want to thank you again for your interest in working with us and wish you the best of success in your future career endeavors.

[Your name and company name]

2.     Application rejection letter template

Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us. Unfortunately, our review of the many applications and resumes we received in response to our job posting has moved us to select another candidate for the role.

We do want to commend you for your impressive skill set and accomplishments, and hope that you will consider a different role with us at some future point in time. We will keep your resume on file and may reach out to you if we have another opening for a job that better aligns with your unique talents.

Again, thank you for getting in touch with us and providing us with your resume and application. We wish you luck and much success in your job search efforts.

Warmest regards,

3.     Screening stage rejection letter template

Thank you for your resume and application submission and for participating in our initial screening process. Unfortunately, our screening suggests that you may not be the best fit for this position or our company at this time. As a result, we have decided to decline moving forward with our interview process.

We should note that your skills, experience, and other qualifications are very close to what we need for this position. However, our screening results found that [provide reason for rejection, such as failed background check, failed drug test, etc.]. Those results led us to focus on other candidates to fill this position.

Again, we applaud your credentials and wish you nothing but the best in your job search efforts. Thanks for reaching out to us and good luck throughout your career.

Best regards,

4.     Early-stage interview rejection letter template

We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position. I speak for everyone on the team when I say that we were really impressed with your overall performance and believe that you have a lot to offer to any company that hires you. Regrettably, however, we have decided to decline moving forward in our interview process.

While your interview was solid and compelling, and your resume qualifications are close to what we were looking for, we have decided to hire another candidate whose skills more closely align with our needs for this position. Make no mistake, though – this was a difficult decision.

Since we were so impressed with your candidacy, we will keep your resume on file and contact you if any other opportunities arise in the future. Until then, we wish you the best of luck in all your endeavors and hope for your continued career success.

5.     Final stage interview rejection letter template

Thank you so much for your time and attention throughout our application and interview process. We appreciate the patience you extended to everyone on our team during all [number of interviews] of your meetings with us. Unfortunately, after reviewing the results of our assessments of every candidate for the position, we have decided not to offer you the role.

Everyone on our team agrees that your skills and experience are beyond question, so this decision is in no way a reflection on your qualifications. Our decision was based solely on an evaluation of every candidate's experience and how well we believe they might fit with the specific needs of that open position. Regrettably, that decision process led us to another candidate.

We would appreciate it if you would allow us to contact you if or when another position opens, that we believe might be a better fit for your core competencies. Again, we want to thank you for your commitment to the process and extend our best wishes for your future success.

With our best regards,

6.     Post-phone call rejection letter template

Dear Mr /Ms [Applicant's name],

This letter is to follow up on our recent phone call with you confirming that we will not be hiring you for the position of [name of position the applicant applied for]. I wanted to personally contact you and let you know how much we all appreciated having the opportunity to get to know you throughout our interview process.

Though you have already been notified of our decision in that brief call, I still want to take a few moments to say how impressed we were with your qualifications and interview skills. We all recognize the potential value our company could enjoy if you were a member of our team.

Thank you again for your interest in our company. We wish you luck in your career journey.

7.     Rejection letter template advising candidate to reapply in the future

Thank you so much for interviewing for our position as a [job title]. Your qualifications are impressive, which made our hiring decision extremely difficult. However, the team here have decided to offer the job to another candidate.

Still, we want to let you know that we recognize your talents and are confident that you would do well in a different role within our organisation, if you focused on developing [cite a skill that the candidate needs to enhance]. With those added skills , we would be eager to consider you for a different role in our company.

Thanks again for your dedication and interest in joining our firm. Good luck to you in your job search!

Simplify your efforts to follow-up with rejected candidates

It's never easy to craft a letter letting job candidates know that they've been rejected. Still, it's something that every company should do, so it's important to streamline the process as much as possible. By using some variation of these rejection letter templates, and customizing them to fit your unique needs, sending out these notifications can be quicker and easier than ever before.

Looking to avoid a job rejection letter by bolstering your resume? Get a free resume review from our experts today!

Recommended reading:

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