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Office Clerk Resume: Winning Examples for 2024

As a professional Office Clerk, your resume is your first line of communication with potential employers. It serves as a crucial tool that showcases your skills, experience, and qualifications for the job. As a result, it is increasingly important that you create a well-crafted Office Clerk resume that highlights your unique attributes and speaks to the employer’s needs.

The purpose of this article is to guide Office Clerks in crafting a winning resume that stands out from the competition. This comprehensive guide will provide examples and tips that will help you create a polished and professional resume that impresses hiring managers.

Over the course of this article, we will cover the following key sections:

• Background: A brief overview of the Office Clerk profession and the importance of having a strong resume
• Resume Essentials: The essential elements of a great resume, including formatting, style, content, and language
• Key Skills and Qualifications: How to identify your top skills and qualifications and highlight them effectively
• Experience: Tips for showcasing your relevant work experience, including achievements and metrics
• Education and Certifications: How to present your education and certifications in a compelling way that showcases your knowledge and expertise
• Optional Sections: Additional sections you can include in your resume to further bolster your candidacy
• Final Editing and Proofreading: Tips for reviewing and polishing your resume to perfection

By the end of this article, you will have a clear understanding of what employers are looking for in an Office Clerk resume and how to put your best foot forward in your job search. With a well-crafted resume and the tips and tricks you learn from this guide, you’ll be on your way to securing your dream job as an Office Clerk.

Office Clerk Resume Overview

Definition of an office clerk.

An office clerk is a professional who performs administrative tasks to keep an office running efficiently. They are responsible for maintaining and organizing files, managing and directing phone calls, scheduling appointments, and other tasks that support office operations. Typically, an office clerk works in a variety of settings such as business organizations, hospitals, schools, and government agencies.

Key Skills and Competencies Required for an Office Clerk Role

The key skills and competencies required for an office clerk role include:

Organizational Skills:  This is a crucial skill for an office clerk since they must be able to maintain order in the workplace by managing files and keeping track of important documents.

Communication Skills:  An office clerk must have excellent communication skills to interact with colleagues, clients, and vendors. They should be able to carry out tasks such as directing phone calls and responding to emails effectively.

Time Management:  Office clerks must be able to work within deadlines, prioritize tasks, and allocate time for various tasks in order to keep the office running efficiently.

Attention to Detail:  Office clerks must possess a keen eye for detail to spot errors and inaccuracies in important documents such as reports, contracts, and invoices.

Technical Skills:  An office clerk must have a solid knowledge of computer software applications, databases, and spreadsheets, and other essential office tools.

Adaptability:  An office clerk should be able to adapt to changes in procedures and protocols to ensure smooth office operations.

Importance of Job-Specific Keywords in the Resume

In today’s competitive job market, it is essential to include job-specific keywords in an office clerk’s resume to increase the chances of getting noticed by hiring managers. For example, if a job posting requires knowledge of a specific software application or database, including those terms in the resume can help show the candidate’s suitability for the position.

The use of relevant and specific keywords helps in optimizing a resume for online applications, where resumes are often scanned by artificial intelligence-driven applicant tracking systems (ATS). These systems analyze resumes for specific keywords, rejecting those that do not meet the desired criteria.

To summarise, candidates seeking an office clerk position should emphasize their organizational and communication skills, time management abilities, attention to detail, technical proficiency, and adaptability in their resumes. Additionally, they should incorporate key job-specific keywords that align with the job requirements to increase their chances of landing the job.

Formatting Your Resume

Your Office Clerk resume’s format plays a critical role in showcasing your skills and experience. Here are some guidelines to follow when formatting your resume:

Choosing the Right Resume Format

The reverse-chronological resume format is the most commonly used by Office Clerks. This format highlights your current and most recent employment history first, followed by the rest of your experience. However, if you have gaps in your employment history or are making a significant career change, consider using a functional or combination resume format.

Guidelines for Choosing Fonts and Margins

When choosing fonts for your Office Clerk resume, go with a standard font that’s easy to read, like Arial or Times New Roman. The font size should be 10-12 points to ensure readability. Use bold and italics sparingly to emphasize important information.

As for margins, keep them equal on all sides and set them to 1 inch. This will help ensure that all of your information fits on one page and looks professional.

Tips for Presenting Your Experience, Education, and Skills Effectively

When presenting your experience, start with the most recent job first and work backward. Use bullet points to highlight your key duties and responsibilities. Quantify your achievements whenever possible, using numbers and percentages to demonstrate your impact.

For education, list your degree, major, and the name of the institution. Include any relevant coursework or academic honors you’ve received.

For skills, highlight both technical and soft skills, including software proficiency, communication skills, and any other relevant skills for the job.

Your Office Clerk resume should be clear, concise, and easy to read. Follow these formatting guidelines and tips to make sure your resume stands out and lands you the job.

Writing a Compelling Professional Summary

The Professional Summary section of a resume serves as a preview of the candidate’s qualifications and experience. It is the first thing that hiring managers will see, and it plays a crucial role in making a positive first impression. Therefore, it is essential to dedicate time and effort to craft a compelling Professional Summary that will captivate the reader’s attention and entice them to read on.

Importance of the Professional Summary section

The Professional Summary section provides the opportunity for candidates to showcase their most significant achievements and strengths that make them the ideal fit for the job they are applying for. It serves as a way for employers to quickly identify the candidate’s value proposition and what they can bring to the organization. Thus, a good Professional Summary can make a substantial difference in getting selected for an interview and ultimately, landing the job.

Tips for writing a catchy and impactful Professional Summary

Keep it concise: The Professional Summary should be no more than 3-4 sentences long. It should be succinct, easy to read, and highlight the candidate’s most significant skills and accomplishments.

Use targeted language: The language used in the Professional Summary should reflect the job description and the desired skills for the position. Candidates should tailor their summary to match the employer’s requirements, highlighting relevant accomplishments and skills.

Focus on achievements: Instead of listing job duties, the Professional Summary should highlight the candidate’s achievements, quantifying them when possible. Employers are interested in seeing what the candidate accomplished in their previous roles and how they can replicate that success for the organization.

Use strong action verbs: Starting each sentence with strong action verbs helps to grab the reader’s attention and gives the impression that the candidate is proactive, results-driven, and energetic. Some examples of strong action verbs include “increased,” “implemented,” “managed,” and “achieved.”

Showcase personality: The Professional Summary should give employers an idea of the candidate’s personality, working style, and what they will bring to the workplace. Candidates can achieve this by adding a personal touch, such as their passion for the job or a unique skill they possess.

Examples of good Professional Summaries for Office Clerk resumes

Detail-oriented Office Clerk with 5 years of experience in data entry, file management, and office support. Managed to increase office efficiency by 35% by implementing a new file organization system. Skilled in maintaining confidentiality and handling sensitive information.

Organized and motivated Office Clerk with excellent multitasking abilities and strong attention to detail. Proficient in Microsoft Office Suite and experienced in managing calendars and email correspondence. Introduced a new inventory tracking system that saved the company $10,000 in expenses.

Results-driven Office Clerk with 3 years of experience in customer service and administrative support. Achieved a 98% customer satisfaction rating through exceptional communication and problem-solving skills. Skilled in organizing meetings and travel arrangements for executives.

Showcasing Your Work Experience

As an Office Clerk, a well-written resume that highlights your work experience is crucial. Here are some tips to keep in mind when describing your work experience in Office Clerk roles:

1. Use action verbs to describe your duties:

Begin each bullet point with an action verb to showcase your skills and accomplishments. Examples include “organized,” “maintained”, “scheduled,” “managed,” or “coordinated.”

2. Quantify your achievements:

Using numbers or percentages, quantify your achievements whenever possible. This will help demonstrate the tangible results you brought to your past employers. For example, “Managed and coordinated travel arrangements for 25+ executives” or “Increased overall office efficiency by 25% in the first quarter.”

3. Highlight your software skills:

Microsoft Office, Google Suite, and other software suites are essential tools for office clerks. Therefore, be sure to highlight your software skills, including proficiency in Word, Excel, and PowerPoint.

Examples of bullet points for Office Clerk resumes:

Managed multiple mailboxes and ensured timely distribution of mail and packages for 50+ employees.

Coordinated all office supply orders, resulting in a 20% reduction in supply costs.

Established an efficient filing system that reduced document retrieval time by 30%.

Scheduled and attended regular meetings with executives to discuss office needs and prioritize department goals.

Processed and submitted employee expenses and payroll documents for a team of 20+ employees.

When showcasing your work experience, be sure to highlight your professional achievements and contributions. Here are some additional tips that can help:

1. Keep it concise:

Potential employers may not spend more than a few seconds scanning your resume, so keep the information concise and relevant. Use bullet points to organize information and get straight to the point.

2. Tailor your resume to the job position:

Read the job description carefully and tailor your resume to highlight how your past experiences and achievements align with the position requirements.

3. Showcase your soft skills:

Showcase your interpersonal skills, such as communication, teamwork, and adaptability. Employers are looking for candidates who can work collaboratively and handle various responsibilities.

Demonstrating how you contributed to past employers is critical to creating a winning Office Clerk resume. or less, summarize your achievements and contributions to past employers. Be sure to provide concrete examples and quantify your accomplishments wherever possible. Remember, the goal is to demonstrate how you can add value to a new organization.

Highlighting Your Education

An Office Clerk’s education can make a significant difference in their career. Educational achievements can demonstrate a candidate’s ability to learn, develop new skills, and show a commitment to personal and professional growth. Including relevant coursework and certifications can strengthen the Office Clerk’s resume and increase their chances of success.

Importance of Education in Office Clerk Roles

In Office Clerk roles, education plays a crucial role in developing technical and soft skills required to perform different responsibilities efficiently. Employers prefer candidates who possess relevant educational qualifications as they can perform tasks more effectively and independently, as well as adapt to changing work environments more easily. In addition, education can teach clerks to handle complex data management systems and improve their communication and administrative skills, which are significant in office work.

Examples of Educational Achievements to Include on an Office Clerk Resume

When highlighting educational accomplishments, it is essential to ensure that the listed qualifications align with the job requirements. Educational qualifications that can demonstrate relevant skills and knowledge include:

• Degree or Diploma in Business Administration or Accounting
• Associate or Bachelor’s degree in Office Administration or Information Technology
• Certifications in Microsoft Office Suite, QuickBooks, and Sage

Including the course of study, institution, and graduation date will validate the educational achievements and save the recruiter’s time. For example, instead of listing “Bachelor’s Degree,” it is better to list “Bachelor of Science in Office Administration, XYZ University, graduated in 2018.”

Including Relevant Coursework and Certifications

Relevant coursework and certifications that can amplify an Office Clerk’s skills sets include:

• Basic Bookkeeping and Payroll
• Keyboarding and Data Entry
• Business Communications
• Customer Service Excellence
• Introduction to Computer Applications

Candidates with additional certifications and coursework stand out from other applicants and improve their resume’s chances of getting noticed.

Including education in an Office Clerk’s resume can demonstrate a candidate’s abilities, technical knowledge, and commitment to personal growth. Employers want to see that candidates have relevant credentials and understand the role’s critical functions. Ensure the listed qualifications align with the job requirements and highlight technical and soft skills that enhance the candidate’s prospects.

Showcasing Your Skills

Your Office Clerk resume is your chance to showcase your skills and stand out from the competition. Here are some essential Office Clerk skills you should include on your resume:

• Record keeping and database management
• Filing and paperwork management
• Written and verbal communication
• Time management and multitasking
• Attention to detail and accuracy
• Problem-solving and decision-making
• Customer service and interpersonal skills
• Proficiency in Microsoft Office Suite

To effectively highlight your skills on your resume, follow these tips:

1. Tailor your resume to the job description

Read the job description carefully and tailor your resume to match the skills and qualifications required in the position. Use keywords from the job description to emphasize how your skills align with the company’s needs.

2. Use bullet points to list your skills

Bullet points make it easy for recruiters to scan your resume and quickly identify your key skills. Use bullet points to list your essential skills and accomplishments in each job you’ve held.

3. Quantify your accomplishments

Whenever possible, quantify your accomplishments to demonstrate the impact of your skills. For example, “Managed a database of 5,000 clients” is more impactful than “Managed client database.”

4. Be specific

Be specific and provide context for your skills. Instead of simply stating “Proficient in Microsoft Office Suite,” note which specific programs you are proficient in and how you have used them in your previous roles.

To demonstrate your skills effectively, use strong language and phrases on your resume. Here are some examples:

• “Managed a high-volume workload while maintaining 99% accuracy”
• “Demonstrated excellent written and verbal communication skills with clients and team members”
• “Successfully resolved customer complaints with a 95% satisfaction rate”
• “Streamlined filing system, reducing retrieval time by 50%”
• “Trained and supervised new employees on database management”

By highlighting your essential Office Clerk skills in a clear and concise manner, you can impress potential employers and land your dream job.

Writing a Cover Letter

A cover letter is a crucial document that accompanies your Office Clerk resume. As a job seeker, it is imperative to understand the purpose of the cover letter, tips for writing an engaging one, and examples of strong Cover Letters for Office Clerk job applications.

Purpose of the Cover Letter

The main purpose of a cover letter is to introduce yourself and highlight your qualifications for an Office Clerk role. It should be tailored to the job description and showcase relevant skills and experience that make you the ideal candidate.

Your cover letter also gives an opportunity to explain any gaps in your employment history, discuss why you want the position, and show your enthusiasm for the job.

Tips for writing an engaging Cover Letter for an Office Clerk role

To create a memorable and effective cover letter for your Office Clerk application, keep the following tips in mind:

Start strong: Begin your cover letter with a strong opening statement that grabs the reader’s attention.

Address the recipient: Address the recruiter or hiring manager by name. It shows that you went the extra mile to do some research and personalize your application.

Showcase your skills: Use your cover letter to highlight your relevant skills and experience. Be specific.

Keep it concise: Your cover letter should be one page or less. Keep it concise and to the point.

Use active language: Use active verbs like ‘managed’, ‘coordinated’, and ‘achieved’ to highlight your accomplishments.

Show enthusiasm: Use language that conveys enthusiasm and passion for the job. Show that you’re excited about the opportunity.

Examples of strong Cover Letters for Office Clerk job applications

Here are some examples of strong cover letters for office clerk job applications:

Dear [Hiring Manager],

I am writing to express my interest in the Office Clerk position at [company name]. As a detail-oriented professional with [number of years] of experience in data entry, record management, and office management, I am confident that I have the skills and experience to excel in this role.

In my current position at [company name], I have successfully managed a high-volume workload with accuracy and efficiency, ensuring timely completion of tasks. I have also coordinated with cross-functional teams to accomplish shared goals and projects.

I am excited about the opportunity to bring my skills and experience to [company name] and contribute to the success of the team. Thank you for considering my application.

Sincerely, [Your Name]

I am thrilled to apply for the Office Clerk position at [company name]. With [number of years] of experience in administrative support, records management, and project coordination, I am confident that I can positively contribute to the team’s success.

In my most recent position at [company name], I have gained expertise in managing schedules, appointments, and travel arrangements for senior executives, organizing files and records, and responding to client inquiries.

Office Clerk Resume Examples

As an experienced office clerk, your resume should demonstrate your expertise in various industries. The following examples of strong office clerk resumes for various industries showcase the skills and qualifications needed to stand out in the job market.

Example 1: Administrative Assistant

This office clerk resume for an Administrative Assistant stands out for its clear and concise language. The candidate uses strong action verbs like “Managed” and “Created” to describe their responsibilities. They also emphasize their excellent communication skills by highlighting their experience in coordinating meetings and communicating with clients. The use of bullet points makes it easy for potential employers to quickly scan the resume and identify relevant skills.

Example 2: Legal Assistant

This office clerk resume for a Legal Assistant is impressive for its attention to detail. The candidate makes use of section headings to organize their qualifications and experience, making it easy for potential employers to quickly identify relevant skills. They also include specific details about their experience working with legal documents and performing research, which demonstrates their knowledge of the legal field.

Example 3: Medical Office Assistant

This office clerk resume for a Medical Office Assistant stands out for its focus on customer service. The candidate includes details about their experience working directly with patients, including scheduling appointments and answering patient questions. They also highlight their attention to detail and organizational skills, which are essential in a medical office setting.

Review of Keywords and Phrases

Keywords and phrases used in these office clerk resume examples are essential in showcasing relevant skills and expertise in various industries. Some common keywords and phrases include:

• Communication skills: Highlighting strong communication skills is important in many office clerk roles, as it involves interacting with clients or patients and working collaboratively with colleagues.
• Organization: As an office clerk, being organized is crucial. Use keywords and phrases like “Attention to Detail” or “Time Management” to demonstrate your skills in this area.
• Technical skills: Depending on the industry, technical skills may be required, such as proficiency in Microsoft Office or knowledge of legal or medical terminology.

These office clerk resume examples demonstrate the importance of tailoring your resume to showcase relevant skills and qualifications for specific industries. By using strong action verbs and including specific details about your experience, you can stand out from other candidates and increase your chances of landing your dream job.

Common Mistakes to Avoid

As an Office Clerk job seeker, your resume is your first introduction to potential employers. Therefore, it is crucial to make a good first impression by presenting a well-written and effective resume. However, several common mistakes are often made on Office Clerk resumes, leading to a lack of interest from employers.

Common Mistakes

Below are some of the most common Office Clerk resume mistakes:

• Incorrect contact information:  Make sure your contact information is accurate and up-to-date. Otherwise, employers will not be able to reach you.
• Irrelevant information:  Avoid including unnecessary information on your resume, such as hobbies or personal interests. Focus on relevant skills and experiences that demonstrate your suitability for the position.
• Typos and grammatical errors:  Spelling and grammar mistakes on your resume can be a major turnoff for employers. Proofread your resume thoroughly to ensure it is error-free.
• Lack of details:  Be specific about your previous work experience and skills. Avoid vague or general statements that do not provide enough information about your capabilities.
• Lack of customization:  Tailor your resume to the specific job you are applying for. Generic resumes that are not targeted to the position are less likely to catch the attention of employers.

Tips for Avoiding These Mistakes

To avoid the common mistakes mentioned above, consider the following tips:

• Proofread:  Before submitting your resume, check it for any errors and typos. Use spell check tools and ask a friend or family member to review it with fresh eyes.
• Customize:  Take the time to tailor your resume to the position you are applying for. Research the company and job requirements to ensure your resume showcases your relevant skills and experiences.
• Be specific:  Use specific examples and numbers to demonstrate your achievements and accomplishments in your previous roles.
• Focus on relevant information:  Include industry-specific keywords, experience, and skills that are relevant to the job you are applying for.

Examples of Poor Office Clerk Resumes

To learn from the mistakes of others, below are some examples of poor Office Clerk resumes:

• Incorrect contact information
• Lack of details
• Irrelevant information
• Typos and grammatical errors
• Lack of customization
• Vague statements

By avoiding these common mistakes and following the recommended tips, you can create a winning Office Clerk resume that catches the attention of potential employers.

Resume Editing and Proofreading

Your Office Clerk Resume should be flawless when it comes to grammar, punctuation, and spelling errors. After all, it’s a reflection of your professionalism and attention to detail. A polished resume can also help you stand out from the crowd and land the job of your dreams. That’s why editing and proofreading your resume is crucial.

Importance of editing and proofreading your resume

A resume with mistakes could leave your potential employer with a negative first impression. It could also raise questions about your skills and abilities. Hence, editing and proofreading your resume is vital to ensure that your resume represents you and your qualities in the best way possible. A well-written resume with no errors can make you stand out from other candidates and help you impress the employer.

Tips for ensuring your resume is error-free

Here are some tips for making sure your Office Clerk Resume is free of errors:

• Use spell-check: Although spell-check is not foolproof, it can help detect some errors. It’s essential to make sure that the spell-checker is using the right language version (US English, British English, etc.)
• Proofread your resume manually: Relying only on spell-check might overlook some grammar and punctuation errors. Proofreading your resume manually gives you a chance to catch more errors that spell-check may have missed.
• Take a break: Taking breaks while editing your resume can help refresh your mind and allow you to spot some errors you might have missed while you were writing.
• Ask for feedback: Ask a friend, family member, or mentor to review your resume for errors. Another person can spot things that you might have missed.

Common mistakes to watch out for

Here are some common errors to avoid when writing and editing your Office Clerk Resume:

• Incorrect verb tense
• Spelling mistakes, including typos
• Grammatical errors, such as run-on sentences
• Inaccurate or missing information
• Inconsistent font usage, spacing, and formatting

Editing and proofreading your Office Clerk Resume is a necessary step towards presenting yourself professionally to your potential employer. By following the tips in this section, you can make sure your resume is error-free and ready to impress your next employer.

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Is your office clerk resume built to perfection?

[ Click here to directly go to the complete office clerk resume sample ]

To thrive in a 21st-century job market, your office clerk resume needs a 21st-century upgrade . . .

And we are here to help you write one from scratch.

As an office clerk, you're probably versatile at a lot of things - ranging from office management to inventory management, to scheduling meetings & appointments.

But if you fail to replicate these skills on paper, your job applications are destined for doom.

Here’s a summary of our Office Clerk Resume Blog:

• Customize your office clerk resumes according to the needs of your target job. Don't send a generic resume for each job listing.
• Write your name on the extreme top part of your clerical skills resume. This will tell the recruiter that the resume belongs to you.
• Don't flood your resume with irrelevant personal information details unless explicitly asked for. Doing this is counter-productive as it won't contribute to your job application in any way.
• Write an impactful office clerk resume summary/office clerk resume objective. Outline your career highlights and communicate the points that make you the "ideal" candidate for the job.

That's not all.

By the end of this blog, you will be able to write a job-winning Office Clerk Resume while simultaneously learning:

• How to write an ATS-compliant office duties resume.
• What to write in your office clerk resume job description.
• The best way to articulate your office clerk resume duties.
• How to identify the best office clerk resume format for you.
• How to organize your office duties resume into relevant sections.
• The right approach to resume-writing for your clerical skills resume.

. . . All so you can get the job that you want!

In the meanwhile, you can use Hiration's Online Resume Builder to write a shortlist-worthy resume for office clerk jobs.

If you would like to write your resume on your own, that's great!

The office clerk resume samples that we have covered in this blog will help you write impeccable resumes for office clerk jobs.

Here's a list of the top things you will learn in this blog:

What is an Office Clerk Resume & why do you need it?

An office clerk resume is a document containing important information about you such as details of your employment history, your educational background, other miscellaneous information about you, and your contact information details.

A recruiter uses this information and calls you for an interview if the recruiter likes what he/she sees in your office clerk resume.

In other words, to get shortlisted, you need an impeccable office duties resume that is designed to impress the recruiter. You should know what the recruiter looks for in a resume, and fill your resume accordingly.

However, this is easier said than done.

With the growing use of the ATS by major companies today, optimizing your resume has become twice as hard.

You can't hope to land a shortlist today if your office clerk resume is not designed in compliance with the Applicant Tracking System.

So in this blog, we will help you write an ATS-compliant resume.

All you have to do is follow the guidelines and you are good as gold!

Office Clerk Sample Resume

[ Back to Table of Content ]

In today's world, your office clerk resume needs to do a fantastic job at communicating your office resume skills. Without this, you won't get shortlisted for the job of your dreams.

Before we begin, take a look at the office clerk resume sample we have attached below:

• Administered 30+ calls every day to resolve client queries and address customers disputes
• Made travel arrangements for employees by booking tickets , hotels and venue for conferences & meetings
• Operated on tasks such as invoice generation , checks, drafts, etc. and kept logs of boardroom meetings
• Maintained stock of office supplies such as printers , copiers , etc. and reported instances of shortages and repair
• Managed office tasks and completed tasks/duties assigned by the Manager with 100% accuracy
• Updated excel spreadsheets and released memos and other important documents as per office requirements
• Gained expertise in shorthand language while writing reports and notes for on-going meetings
• Handled all communication channels and took ~20 messages & redirected calls to the designated colleagues
• Generated reports for transaction files 2+ times in a week and maintained records for periodic updates
• Prepared outgoing envelopes & messages and distributed incoming mails and calls to employees and managers
• Operated as the substitute assistant to the Lead Editor
• Rendered assistance in scheduling appoints and meetings for the Editor
• Top 10 percentile of the class
• Languages : English, Spanish, and French

So in this blog, we have covered the tips & tricks to help you write an impeccable office clerk resume from scratch.

We have also given multiple office clerk resume samples in each section to practically demonstrate what each section of your resume should ideally look like after you follow the guidelines in this blog.

Office Clerk Salary

The salary of an office clerk as quoted by various reputed websites is illustrated below:

• Glassdoor : $33,771/year
• Payscale : $13.04/hour

Now that you know the estimated salary of an office clerk, the next to-do thing for you is to make an impeccable resume.

But first, get your existing resume professionally reviewed by Hiration’s AI-powered Resume Review Service. Designed with the best of AI, your resume will be reviewed in compliance with the below-mentioned parameters:

• Resume Length
• Resume Keywords
• Core Section
• Resume Name
• Bullet points
• Contact Information
• ATS Compatibility

Office Clerk Resume Format

The office clerk resume format that is best for you can best be decided based on your professional standing.

In total, there are 3 resume formats that you can use:

• Reverse Chronological Resume Format (time-based)
• Functional Resume Format (skills-based)
• Combination/Hybrid Resume Format (time-based and skill-based)

Your goal is to pick an office clerk resume format that is ATS-compliant, recruiter friendly, and complementary to your professional experience/situations.

Here's a list of the office clerk resume formats that are best for you based on the above-said parameters:

For entry-level professionals, frequent job-switchers & people with career gaps : Combination Resume Format is best for professionals who fall in these categories as it hides the gaps in your resume by focusing more on your skills.

For mid-level and senior-level professionals : Reverse Chronological Resume Format and Functional Resume Format are both ideal for these professionals because they have a lot of work experience to their name.

In the meanwhile, use Hiration’s Online Resume Builder to write ATS-compliant clerical skills resume.

Office Clerk Resume Sections

An ATS-compliant office clerk resume is one that is well-organized and properly spaced out. Organizing information under unique sections helps you attain this.

Scattered information confuses an ATS just as much as it confuses a recruiter. So make sure that you make use of the sections that we have mentioned below:

• Personal Information
• Profile Title
• Summary/Objective
• Professional Experience
• Certifications (if any)
• Awards & Recognition (if any)
• Additional Information (if any)

To learn more about resume sections, read Hiration's Guide to sections in a resume .

How to write an Office Clerk Resume

For most people, resume writing is a painful endeavor. When you don't know the order in which you should approach each section, you end up wasting a lot of time on unnecessary things such as revisiting a section all over again.

Following the right approach to resume writing simplifies this process.

Here are the 3 stages of resume writing that you should follow to optimize your resume writing time:

• Stage 1: Master Office Clerk Resume
• Stage 2: First Draft of Office Clerk Resume
• Stage 2: Final Draft of Office Clerk Resume

Master Office Clerk Resume

Making a master office clerk resume is the first stage of resume writing. In this stage, you have to compile all your information in one place.

Doing this guarantees that you have a storehouse of information that you can readily use as and when the need arises.

But most importantly, it helps in the twin objectives that we have mentioned below:

Resume writing in the present : Compiling your information in one place has the added benefit of ensuring information-accessibility at all times. Since you don't have to explicitly look for information, your only task is to use the relevant information and customize your resume to suit your target pro

Resume update in the future : Must the need arise, a master resume comes to your rescue. It eliminates the need to rely on memory for information recollection, which makes resume update in the future an effortless affair.

First Draft of Office Clerk Resume

The second stage of resume writing demands that you conclude the sections that are listed below:

Final Draft of Office Clerk Resume

In the third and final stage of resume writing, compile the sections that we have mentioned below:

• Summary / Objective

After concluding the sections mentioned in the second stage of resume writing, compose your office clerk resume summary at the end. If you have less than 3 years of work-ex, write an office clerk resume objective instead.

Either way, make sure that they're both composed at the end.

Right before you compose the summary or objective, make a key skills section, and highlight your core skills or office clerk resume duties in it.

Office Clerk Resume: Header

Up next is the resume header of your office clerk resume.

Make sure that this adheres to the below-mentioned guidelines:

• Your name is the defacto resume header of your resume.
• Instead of titling your resume as 'CV' or 'Resume', write your real full name as your resume header. Example: If our name is Margaret Cook, write your resume header as 'Margaret Cook'.
• Compose your resume header using the largest font size of 16-20 points .
• If you have a middle name, write your first name, followed by the first initial of your middle name in capital letters, followed by your last name. Example: If your name is Margaret Mary Cook, your resume header should be written as 'Margaret M. Cook'.

Here's an office clerk resume sample illustrating the ideal resume header for your resume.

This is a snapshot of the clerical skills resume that we have made using Hiration’s Online Resume Builder .

Office Clerk Resume: Personal Information

Here's something no-one told you:

You should not provide information about your religion, political beliefs, or your ethnicity in your resume (unless explicitly asked for). This leads to biased hiring and should be avoided at all costs.

Just because you're writing a personal information section does not mean that you have to flood it with irrelevant information.

Keep it simple.

Just mention the following contact-specific information in this section:

Updated Mobile Number

• Professional Email ID

Current Location

Here are the guidelines you should follow while documenting your mobile number details in your clerical skills resume:

• Don't flood your resume with multiple mobile numbers. Only list the mobile number which you actively use for daily communication.
• Make sure that the information you provide is accurate. Missing a single digit of your mobile number spells disaster for you because a recruiter who is interested in calling you for an interview won't be able to communicate the same.
• Use your country’s ISD code as a prefix before your phone number
• Put a plus sign (+) before the ISD code
• Eg: +1 37648 21511

Professional E-mail Address

Professional email IDs should be professionally composed.

Your only goal here is to write your email ID correctly in your resume without spelling errors.

Make sure that you don't use email IDs that look like this:

• [email protected]
• [email protected]

Here are some key things that you should be wary of when documenting your location details in your clerical skills resume:

• Use the cit/state code format to illustrate your location details. Eg: If you are from New Jersey, California; write your location as 'New Jersey, CA'.
• Do not put irrelevant location details such as your house number, street number, and your locality name.
• If you're targeting jobs in your country of residence, use the city/state code format . If you're targeting jobs abroad, use the city/country code format .

Office Clerk Resume Sample for Personal Information

For a better understanding of this section, read Hiration's Guide to composing your contact information .

Here's an office clerk resume sample illustrating the perfect personal information section for your resume:

This is a snapshot of the clerical skills resume that we have built using Hiration’s Online Resume Builder .

All we did was modify the existing content in the office clerk template in our Online Resume Builder .

Office Clerk Resume: Profile Title

Your profile title is an important component of your clerical skills resume as it communicates important professional details such as:

• Your current designation.
• Your functional industry.
• Your level of seniority.

Using this information, a recruiter evaluates the remuneration that is fit for you.

FOr example, an office clerk with many years of experience would be offered a better renumerated vis-a-vis less experienced professionals on the occasion of a job hunt.

Moreover, your profile title also silently communicates how far up the professional hierarchy you are in.

Due to these reasons, your profile title is important and you need to be extremely on-point while mentioning your profile title details.

Here's what you can do to make it stand out:

• Write it in the second-largest text size.
• Use the font size of 14-16 points to compose this section.

Given below is an office clerk resume sample illustrating the perfect profile title for your resume:

The above-attached profile title gives you a good idea of what your profile title should ideally look like in your clerical skills resume.

In the meanwhile, get your hands on our AI-powered Resume Review Service to get a constructive analysis of your resume within minutes of uploading it on our tool.

Keep an eye out on the bottom-left corner of this page.

Office Clerk Resume: Professional Experience

The professional experience section is the most important section of your resume. It consists of career-specific information about you such as:

• Your job title.
• Organizations you were affiliated with.
• Number of years you have worked in a particular organization.
• Your office clerk resume duties a.k.a skills you have picked up.

The above-cited information together determines if you're fit for the job.

So your goal here is to perfect this section.

Here's what you can do to attain this:

• Frame points.
• Use the STAR format.
• Use Bucketing & Bolding.

Framing Points

The hallmark of a great resume for an office clerk is good readability. Using one-liner points helps you achieve this.

Given below are two office clerk resume examples to help you achieve this:

Office Clerk Resume Example 1

"As part of my roles & responsibilities as an office clerk at XYZ Consultants, I was in charge of working directly with senior management. This included the completion of tasks & assignments such as updating spreadsheets, maintaining records, making PPT presentations, and releasing memory to meet deadlines daily. I also managed over 50 calls and directed emails to facilitate internal & external communication. Other responsibilities included the booking of hotels, resorts & conference rooms for business trips of senior managers. Other responsibilities include vendor negotiations to ensure the stocking of office inventory".

Office Clerk Resume Example 2

• Completed tasks/duties assigned by senior management daily
• Managed 50+ calls & emails to facilitate internal & external communication
• Made travel arrangements & booked conference rooms for senior management
• Negotiated with vendors every week to ensure the 100% availability of stationary
• Updated excel spreadsheets, maintained records, and released memos as per office requirements

Framing Points: Analysis

The above-mentioned office clerk resume examples present the following conclusions:

• 9/10 people did not read Example 1 all the way through.
• While Office Clerk Resume Example 1 uses paragraphs, Office Clerk Resume Example 2 uses one-liner points to communicate the same information.
• Example 1 is unnecessarily long and bulky. It is extremely cluttered and hard to read. It fails to do the bare minimum of getting your resume read or evaluated.
• On the contrary, Example 2 is easy to read & easier to comprehend. It also uses action verbs to begin each point which gives your office skills list resume a tone of assertiveness and professionalism which example 1 fails to do.
• To conclude, you should use one-liner points instead of using paragraphs to communicate your office clerk resume duties.

STAR Format

By now you know that using one-liner points to communicate your roles & responsibilities makes your resume extremely readable.

But just because it is readable, doesn't mean that it is worth the read.

In other words, you need to wrap each one-liner point with relevant facts & information about your office clerk resume duties.

You can do so by using the STAR format:

S stands for situation : The situation/backdrop/context of your contributions T stands for task : The actual task that was assigned to you A stands for action : The strategy you used to execute the assigned task R stands for result : The result/outcome of your action in the form of an achievement figure

STAR format uses the cause-effect relationship in each point which helps you show the reasons behind your professional contributions and the corresponding results.

Moreover, using achievement figures helps you show the relevance of your office skills list resume.

To conclude, you should use one-liner points and optimize them using the STAR format.

Bucketing & Bolding

Now that you know how to make reader-friendly resumes for office clerk jobs that are also extremely relevant, what next?

The next task at hand is to increase the effectiveness of your roles & responsibilities by focusing on enhancing its visibility.

Bucketing & Bolding helps you do this.

Here are two office clerk resume examples to illustrate this point.

• Administered ~20 messages & redirected calls to the designated colleagues
• Handled internal & external communication to facilitate information disbursal
• Facilitated invoice generation and maintained detailed logs of boardroom meetings
• Made travel arrangements & booked venues for conferences & meetings every month
• Formulated reports & maintained the record for periodic updates 5+ times in a week
• Prepared outgoing envelopes & messages and distributing incoming mails and calls to employees and managers
• Internal & External Communication

Report Making, Travel Arrangements & Invoice Generation

• Facilitated invoice and maintained detailed logs of boardroom meetings

Bucketing & Bolding: Analysis

• Example 1 uses one-liner points while Example 2 organizes these points by grouping similar points under unique subheadings (bucketing) & highlighting the key achievement in each point by marking them in bold (bolding).
• Example 2 is better organized than Example 1.
• Moreover, Example 2 can better present this information. It makes it extremely easy for a recruiter to spot a candidate's career highlights and key responsibilities in one go. This is something that using one-liner points fails to do alone.
• Thus, you should use bucketing & bolding alongside one-liner points to communicate your roles & responsibilities most optimally.

Office Clerk Resume Sample for Professional Experience

To learn the art of perfecting this section, read Hiration's Blog on how to compose the work experience in your resume .

Here's an office clerk resume sample illustrating the perfect professional experience section for your resume:

Office Clerk Resume: Education

In this section, list down your education-centric information such as:

• Name of the courses you have pursued.
• Name of the schools & universities you have attended.
• The location of the schools & universities you went to.
• Enrolment and graduation dates in month & year format .

Refer to Hiration's Guide on how to list education on your resume for a better understanding of this section.

Here's an office clerk resume sample showcasing the ideal education section for your office skills list resume.

In the meanwhile, give yourself the best chance at getting shortlisted for your dream job by composing your office skills list resume with our Online Resume Builder .

Office Clerk Resume: Certifications

If you have done relevant certifications, and you think they can advance your job application, make a separate 'certifications' section with the following details:

• Certification course name.
• Name of the institute of affiliation.
• Location of the institute of affiliation.
• Enrolment and completion date of the course.

Arrange these points in the below-mentioned format:

{Name of Certification} | {Affiliating Institution} | {Location} | {Date} (month & year format)

For a better understanding of this section, read Hiration's Guide to listing certifications on a resume .

Office Clerk Resume: Additional Information

Make a separate 'Additional Information' section to fit important details about you such as:

• Your hobbies.
• Languages known.

But here's the kicker:

Don't just blatantly abuse this section. This section is an extra section that you should use only if you think it will positively impact your job application in any way.

The office clerk resume sample that we have attached below demonstrates an impeccable additional information section for your resume.

This is a snapshot of an office skills list resume that we have constructed using Hiration's Online Resume Builder .

Use our Online Resume Builder to make impeccable resumes for office clerk jobs with the click of a button.

All you have to do is customize the pre-designed office clerk resume template that comes with our resume builder and you're good to go!

Office Clerk Resume Key Skills Section

To make your resume extremely effective, make a separate 'Key Skills' section and fill them to the brim with your core skills.

Make sure that your skills are crisp and to the point. Do not use phrases like 'experienced in' or 'expertise in' to endorse your resume skills.

For example, you can put these key skills in your office clerk resume:

• Office Management
• Record Keeping
• Inventory Management

Here's an office clerk resume sample illustrating what your core skills would look like in the 'key skills' section of your resume.

To get a better understanding of this section and learn the art of perfecting it, read Hiration's Guide on what skills to put on a resume .

Office Clerk Resume Summary

Your office clerk resume summary is a crisp statement of proficiency that you make to a recruiter to prove that you are 'the one' for the job you're after.

Here’s a list of what you should do to perfect your office clerk resume summary:

• Write it at the end: Doing this saves you the time and the trouble of unnecessarily writing a resume summary in the beginning just to revisit it at the end.
• Pick the highlights of your career from the professional experience section of your resume for office clerk. Doing this will help you identify your career highlights.
• Keep your resume short and crisp. Don't exceed the 5-lines limit.
• Write an office clerk resume summary if your work experience has transcended 3 years. If you don't, write an office clerk resume objective.

Read Hiration's Resume Summary Guide to learn the art of writing impactful summaries for your office skills list resume.

Attached below is an office clerk resume sample showcasing what an ideal summary for your resume should look like:

In the meanwhile, simplify the task of resume writing with Hiration's Online Resume Builder for an effortless resume writing experience.

Office Clerk Resume Objective

Next up comes the objective section of your resume.

You should only write an office clerk resume objective if:

• You have no work experience.
• You have very limited work experience of fewer than 3 years.

Your goal here is to write an impeccable objective that actively demonstrates to a recruiter that despite the lack of work experience or very limited work experience, you have the right skills and professional acumen needed to thrive as an office clerk in any professional setting.

If you're able to do this, you'll be able to land the coveted shortlist for the office clerk job that you're after.

For a better understanding of this section and how to optimize it, read Hiration's Guide to Resume Objectives .

Resume Review

The key to writing an impeccable office clerk resume runs through an awareness of your flaws.

In other words, you can only write a great resume once you know the blunders you're making in your office clerk resume because this will help you reverse it.

This is why Hiration's Resume Review Service is a fantastic tool for your resume writing needs. With us, your office clerk resume will be professionally reviewed in compliance with the below-mentioned parameters:

• Compliance with industry norms
• Content Relevance
• Recruiter Friendliness
• Design Compatibility
• Conversion Scope
• ATS Compliance
• Global Compatibility
• Performance Assessment
• Resume Formatting (font, margins, the order of sections, etc.)

The good news doesn't end here.

Online Resume Builder for Office Clerk Resume

Hiration's Online Resume Builder is professionally designed and meticulously curated to help transform your resume along the lines of ATS-compatibility.

Here is a list of the resources that come with our Online Resume Builder :

• Option to save unlimited resumes
• 25+ resume designs
• Full rich-text editor
• Unlimited PDF downloads
• 100+ resume templates
• 1-click design change
• A sharable link
• Live resume editor

Key Takeaways

• Use the month & year format for dates across all sections in your office skills list resume.
• Use the city/state code format to showcase your location for job applications in the country of your residence. On the contrary, for job applications in other countries, use the city/country code format .
• Write your name at the top-most part of your clerical skills resume instead of writing something generic like 'CV' or 'Resume'. Doing this gives your resume an individual identity of its own and tells the recruiter that the resume belongs to you.
• Make a separate 'key skills' section to endorse your resume skills. This will tell the recruiter your key functional skills and get you shortlisted if you have the skills that the recruiters are looking out for.
• Use the reverse chronological resume format if you are a mid-level or senior professional. But if you're just beginning your career, use the combination resume format as this will help you talk in terms of your skills rather than unnecessarily focussing on the timeline of your work experience.
• Don't stuff your resume with unnecessary information that may encourage biased hiring. As a general rule, always do analytical research around resume requirements for the country you're targeting and update your clerical skills resume accordingly.
• Don't use paragraphs. Instead, use one-liner points to talk about the details of your roles & responsibilities.
• Use achievement figures to quantify your achievements. Doing this helps you prove your skills and helps you show how your actions and skill-sets benefitted the organizations you were associated with.
• Write an office clerk resume summary only if you have a minimum work experience of 3 years. If you don't, write an office clerk resume objective instead.

With this, you have reached the end of this blog.

Go to Hiration resume builder and create a professional resume for yourself. Additionally, reach out to us at [email protected] and you can get 24/7 professional assistance with all your job & career-related queries.

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5 Clerk Resume Examples to Land Interviews in 2024

Clerk Resume

• Clerk Resumes by Role
• Write Your Clerk Resume

You’re an administrative pro. You answer phones with proper etiquette, accurately schedule appointments, and file documents with expert care to keep the office’s operations running smoothly.

But is your resume template’s layout organized appropriately to help you land your next job?

With so many skills you use daily, from data entry to customer service, it can feel daunting trying to condense it all into a short resume. If you’re looking for a format that will be successful, check out our clerk resume examples and ChatGPT cover letter generator that helped many administrative applicants land their ideal job in 2024.

or download as PDF

Why this resume works

• These accomplishments, along with accurate data entry rates and improved efficiency metrics, demonstrate the ability to deliver tangible results, which is a sure way to captivate a recruiter.

Account Clerk Resume

• The idea is to summarize your most recent roles down to the junior positions. Yet, ensure this order also reflects in your accomplishments and responsibilities. For example, you expect more substantial impacts and demanding duties for an accounts clerk than a cashier.

Grocery Clerk Resume

• Yet, resist the urge to saturate your resume with percentages. You could talk about dollar amount savings or revenue generation, cutting order processing by specific hours or minutes, or even the number of customers served daily.

Office Clerk Resume

• Measurable achievements and their impact on productivity and accuracy make this resume impactful and compelling to potential employers.

Law Clerk Resume

• The concise format presents her as a detail-oriented law clerk adept at legal research, document management, and case administration, making her a valuable asset to potential employers seeking a skilled and adaptable legal professional.

Related resume examples

• Receptionist
• Front desk Receptionist
• Medical Receptionist

Optimize Your Clerk Resume Based on the Job Description

When organizing schedules and compiling data, you want to keep all the company’s needs in mind to ensure accuracy on those tasks. Creating your resume requires the same thought process.

The best way to implement that will be to review the job description to determine what the company needs so you can list a relevant set of skills . For instance, listing phone etiquette and knowledge of multi-line phone systems could be a great fit for an office clerk position where you’ll answer many phone calls throughout the day.

Need some ideas?

15 top clerk skills

• Microsoft Office
• Customer Service
• Bookkeeping
• Google Calendar
• Confidentiality
• Multi-Line Phones
• Email Correspondence
• Adobe Acrobat

Your clerk work experience bullet points

Once your customer service and filing skills have caught the hiring manager’s attention, you’ll want to show exactly how you’ve succeeded in past positions. 

One of the best ways to do that is by listing examples of past work achievements using metrics like how you performed data entry accurately or improved scheduling efficiency. 

Here are some excellent metrics clerks can use in this section of a resume. 

• Customer satisfaction: Since clerks often assist customers who visit or call the office, your ability to provide an excellent customer experience will be crucial. 
• Accuracy: When performing data entry, creating schedules, or providing daily briefs to company leaders, it’ll always be important that you perform accurately to keep tasks running smoothly. 
• Data accessibility: When you create spreadsheets and documentation, making that data easily accessible for decision-makers will be essential for company performance. 
• Project success: Your clerical work leading to successful project completion will be a big deal to help organizations meet their goals. 

See what we mean?

• Managed data entry and documentation tasks with precision, utilizing Microsoft Office suite, Google Workspace, and Google Drive, achieving over 99% accuracy on the integrity of company records.
• Collaborated with cross-functional teams to ensure smooth workflow and timely completion of tasks, meeting deadlines over 96% of the time.
• Created Excel spreadsheets for tracking inventory, leading to a 28% reduction in stock discrepancies.
• Designed visually appealing PowerPoint presentations for company-wide meetings, improving engagement by 21%.

9 active verbs to start your clerk work experience bullet points

• Streamlined

3 Tips to Improve Your Clerk Resume When You Don’t Have Much Experience

• A resume objective leads with your aspirations and key skills to immediately catch a hiring manager’s attention. For instance, you could write about how you’re eager to apply your two years of retail customer service experience in an office setting to create a great experience for all company clients. 
• Your hobbies & interests can also help show relevant clerical skills that add relevance to your resume. For instance, a scrapbooking hobby could show your organizational skills that will align with the position’s needs. 
• Even if you haven’t worked as a clerk, other work experiences will likely translate. For instance, if you took customer orders in a retail associate position, you could explain how you accurately managed order data while achieving 98% positive customer satisfaction scores. 

3 Tips to Write a Top-Notch Clerk Resume if You Have Experience

• When you have a lot of clerical experience, you’ll still want to keep to a single-page resume to ensure an easy review for hiring managers. If you want to narrow it down, try focusing on the key needs of the job. For example, a legal clerk may want to focus on case summaries and specific software each law firm uses, like Westlaw. 
• A resume summary at the top of your clerk resume can also help emphasize some essential details from your vast work achievements. For example, you could write a few sentences on how you managed over 1,000 payroll claims monthly in QuickBooks with 98% accuracy over your 11-year career. 
• Clerical business needs are always evolving. For instance, scheduling software like Calendly is continuously being updated, and more meetings are being conducted through Zoom in today’s virtual business environment. Therefore, putting your most recent experiences first will be essential to make your most relevant skills stand out. 

You’ll want to limit your clerk resume to three or four jobs. Aim to list the most recent jobs and ones that used the most relevant skill set , like bookkeeping for an accounting clerk or case briefs for a legal clerk. 

Your clerk resume should be customized to the needs of each job. For instance, even if you’re applying for two accounting clerk jobs, one may want you to help with payroll, whereas another may want you to assist with tax documentation. Listing relevant skills in each resume will help you stand out to the hiring managers for both positions. 

Your cover letter should fill in any gaps on your resume while connecting to the company’s mission. For instance, when applying for a legal clerk job, you could explain how you want to use your accurate research and data entry skills to help a personal injury law firm achieve its goal of helping clients rebuild their lives after tragic events. 

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Resume Examples & Samples

Office clerk resume sample.

Create a Resume in Minutes & Get More Job Interviews

The Office Clerk is responsible for performing clerical and administrative duties within an organization or department. They are also sometimes referred to as clerical workers or clerical assistants because of their everyday job duties. The position is such a crucial cog in a working office because without an Office Clerk, there would be little to no organization throughout the company. The position requires someone to be extremely organized, personable, and technically competent since they assist others in the office with mandatory administrative duties.

Some of the crucial duties an Office Clerk does on a daily basis includes sorting the office mail, filing important documentation, answering incoming phone calls to the office and directing the calls properly to the correct person, and scheduling meetings for certain individuals. The Clerk can also be responsible for performing basic bookkeeping duties, compiling financial records, performing data entry, and preparing payroll checks for the employees. Along with performing financial requirements, they help to organize the entire office by sorting and delivering mail to the correct employees, retrieving files for personnel when needed, scheduling meetings and conference rooms, and restocking the supply closet with printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid. Lastly, they are responsible for operating and fixing any malfunctioning office machines including photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.

Many Office Clerks are also the face of the company when clients enter the business. It is necessary to be personable, friendly, and knowledgeable about the business in case they ask a question. Some questions may require researching the answer, but the Clerk should be able to find the answer quickly and effectively.

Major skills that are required to be a successful Office Clerk include communication, computer skills, customer service, attention to detail, and organizational skills. Communication is needed for incoming calls or information that needs to get to the right people. Computer skills in word processing, spreadsheets, inputting data, and many other projects are needed on a daily basis. Customer service works hand in hand with communication when speaking with people outside the company, including potential clients. Attention to detail is important during data processing or writing letters or documents for management. And finally, organization skills are a must when multi-tasking with several different jobs at once.

If applying for an Office Clerk position, your resume should include the duties you performed in your recent positions including any clerical and administrative tasks throughout the office. If you worked with financial data or payroll, describe the software you used and how you managed your organization of these numbers. Being able to fix a malfunctioning office machine is useful to many organizations, so include what you are knowledgeable in fixing. Communication is really seen during an interview, but for a hiring manager to see that on your resume, include your interactions with clients, employees, and management on a daily basis to show you can effectively communicate between them.

Office Clerk Resume Builder Power Words: filing, payroll, spreadsheets, supply, data entry, sorting mail, incoming calls, scheduling, meetings, organized, and communication.

• Assisted department in sorting and delivering department mail
• Assisted in handling customer issues relating to financing and insurance products
• Assisted in other administrative and payables tasks on an as-needed basis
• Assisted with hiring, scheduling and training of temporary staff
• Communicated with Office Manager on day to day expectations and tasks
• Compiled reports and draft correspondence as assigned
• Ensured that all paperwork is completed for every deal
• Maintained document organization and management of filing system
• Processed direct mail and correspondence
• Provided backup support to the receptionist as needed by answering phone calls, covering the receptionist desk, tracking ups, etc.
• Remained compliant with privacy laws while handling customer information

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5 Amazing office clerk Resume Examples (Updated 2023) + Skills & Job Descriptions

Build your resume in 15 minutes, office clerk: resume samples & writing guide, ursa nelson, employment history.

• Schedule and coordinate meetings, appointments and travel arrangements
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Monitor office supplies and place orders when necessary
• Answer queries and address complaints from customers
• Prepare and monitor invoices and purchase orders
• Maintain filing and records management systems
• Provide general administrative and clerical support
• Prepare presentations, spreadsheets and reports

Do you already have a resume? Use our PDF converter and edit your resume.

Carl Roberts

• Greet visitors and answer incoming calls
• Manage and maintain office equipment
• Prepare agendas for meetings and take minutes
• Process invoices and other financial documents

Ursa Taylor

Isaac harris.

• Sort and distribute mail and other materials
• Perform data entry and scan documents
• Input and update data into computer systems

Pauline Cooper

Not in love with this template? Browse our full library of resume templates

Table of Content

• Introduction
• Resume Samples & Writing Guide
• Resume Example 1
• Resume Example 2
• Resume Example 3
• Resume Example 4
• Resume Example 5
• Jobs Description
• Jobs Skills
• Technical Skills
• Soft Skills
• How to Improve Your Resume
• How to Optimize Your Resume
• Cover Letter Example

office clerk Job Descriptions; Explained

If you're applying for an office clerk position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers. When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

office clerk

• Responsible for audit for payables and Payroll vouchers. 
•  Access controller and accounting entries for Vouchers 
•  Systematically reviewed documents and assembled  Statement of Accounts. 
•  Voucher keeper since 2015 (Files) 
•  Pre-audit of Purchase order from Purchasing. 
• Issue and Records Checks and Online Payments for daily Transactions. 
• Prepares Cash and Check Deposit for Payables or for Suppliers. 
• Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
• Boosted file efficiency and reduced storage space with proactive management of records and elimination of redundancy. 
• Prepares Monthly Expenses Reports and Outgoing / Ingoing Bank Transactions 
• Also do banking transactions 
• Kept physical files and digitized records organized for easy updating and retrieval by any team member with access.
• Boosted file efficiency and reduced storage space with proactive management of records and elimination of redundancy.
• Tracked and recorded team expenses and reconciled accounts to maintain accurate, current, and compliant financial records.
• Maintained composure in stressful situations and continued to provide helpful and kind guest services for fantastic customer satisfaction.
• Provided clerical support to 14 company employees by copying, faxing and filing documents.
• Maintained organized files and stocked supplies to support team needs and maximize performance.
• Routed more than 25  calls per day to 8 staff members.
• Responsible for data safekeeping,  
• Receives guests, clients/patients,  
• Formulates memos and other reports 
• Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
• Helped out the ordering department with invoicing and making sure the drugs and medical devices are delivered on time.
• Making sure that all poisoned controlled medications have source documents which are duly chopped and signed for auditing purposes.
• Gained some experience in filing and documentation procedures.
• Gained some knowledge using Microsoft Excel Processor by supporting the accounts department.

office clerk Job Skills

For an office clerk position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few. Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

• Microsoft Office
• Word Processing
• Data Analysis
• Spreadsheet
• Database Management
• Inventory Management
• Receptionist Duties
• Bookkeeping
• Mail Sorting
• Telephone Etiquette
• Proofreading
• Customer Service.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently. Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

• Communication
• Interpersonal
• Time Management
• Problem Solving
• Decision Making
• Critical Thinking
• Adaptability
• Organization
• Public Speaking
• Negotiation
• Conflict Resolution
• Attention to Detail
• Self-Motivation
• Stress Management
• Collaboration
• Strategic Thinking
• Emotional Intelligence
• Flexibility
• Reliability
• Professionalism
• Computer Literacy
• Project Management
• Customer Service
• Presentation
• Written Communication
• Social Media
• Troubleshooting
• Quality Assurance
• Supervisory
• Risk Management
• Documentation
• Financial Management
• Visualization
• Business Acumen
• Process Improvement
• Relationship Management.

How to Improve Your office clerk Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Fred Nelson

Unexplained year gaps and missing job experiences are a no-no, gaps in your resume can prevent recruiters from hiring you if you don't explain them..

• It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
• Use the gap to talk about positive attributes or additional skills you've learned.
• Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your office clerk Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

• Mointor office supplies and place orders when neccesary
• Prepare and modify documents including correspondance, report, drafts, memoes and emails
• Greet visitors and answer incoming calles
• Maintian filing and records managment systems
• Prepair and modify documents including correspondence, report's, draft's, memoes and emails
• Schedul and co-ordinate meetings, apointments and travel arangements.
• Maintian filing and record managment system
• Input and updating data into computer systems
• Preparing and monitoring invoices and purchace orders

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position..

• Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
• Make sure to use a professional email address as part of your contact information.
• Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

office clerk Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office clerk position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

To the respected General Electric Hiring Team

I am a passionate Office Clerk with 4 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Clerk position at General Electric, where I believe my skills and expertise would be a great asset to your team.

Throughout my life, I have pursued my passion for Human Resources and have gained experience in this field as a result. This experience has given me valuable skills such as Reporting and Computer Literacy, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Office Clerk and help your organization achieve its well determined goals.

I appreciate the time and consideration you have given my application. I am confident that if we work together we could achieve great things and so I look forward to the opportunity to join your team.

Showcase your most significant accomplishments and qualifications with this cover letter. Personalize this cover letter in just few minutes with our user-friendly tool!

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• Entry Level Office Clerk Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Entry Level Office Clerk Resumes:

• Greet visitors and answer incoming calls
• Sort and distribute mail and packages
• Maintain office supplies inventory
• Prepare and send out invoices
• Process payments and record deposits
• Prepare and submit expense reports
• Create and maintain filing systems
• Assist with data entry and document preparation
• Schedule and coordinate meetings and appointments
• Prepare and maintain records of office activities
• Assist with other administrative tasks as needed

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Entry Level Office Clerk Resume Example:

• Managed office supplies inventory, reducing costs by 15% through strategic ordering and negotiating with vendors.
• Implemented a new filing system, resulting in a 25% increase in efficiency and accuracy of document retrieval.
• Assisted with data entry and document preparation, ensuring timely completion of projects and meeting deadlines.
• Processed payments and recorded deposits with 100% accuracy, ensuring timely and accurate financial reporting.
• Scheduled and coordinated meetings and appointments, resulting in a 20% increase in productivity and efficiency.
• Assisted with other administrative tasks as needed, demonstrating flexibility and adaptability in a fast-paced work environment.
• Prepared and sent out invoices, resulting in a 95% on-time payment rate and improving cash flow for the organization.
• Prepared and submitted expense reports, ensuring compliance with company policies and procedures and accurate reporting of expenses.
• Maintained records of office activities, providing valuable insights and data for future decision-making.
• Attention to detail
• Time management
• Microsoft Office proficiency
• Organizational skills
• Communication skills
• Problem-solving abilities
• Multitasking
• Customer service
• Basic accounting skills
• Scheduling and coordination
• Document management
• Expense reporting
• Inventory management
• Adaptability and flexibility

Top Skills & Keywords for Entry Level Office Clerk Resumes:

Hard skills.

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Filing and Record Keeping
• Customer Service
• Phone Etiquette
• Typing Speed and Accuracy
• Appointment Scheduling
• Email Management
• Inventory Management
• Billing and Invoicing
• Basic Bookkeeping
• Office Equipment Operation (copiers, printers, scanners)

Soft Skills

• Attention to Detail
• Organizational Skills
• Time Management and Prioritization
• Communication Skills
• Customer Service Orientation
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Teamwork and Collaboration
• Multitasking Abilities
• Professionalism and Work Ethic
• Computer and Technical Skills
• Initiative and Proactivity

Resume Action Verbs for Entry Level Office Clerks:

• Communicated
• Coordinated
• Transcribed
• Distributed

Generate Your Resume Summary

Resume FAQs for Entry Level Office Clerks:

How long should i make my entry level office clerk resume, what is the best way to format a entry level office clerk resume, which keywords are important to highlight in a entry level office clerk resume, how should i write my resume if i have no experience as a entry level office clerk, compare your entry level office clerk resume to a job description:.

• Identify opportunities to further tailor your resume to the Entry Level Office Clerk job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Entry Level Office Clerks:

Entry level administrative assistant, entry level data entry, entry level receptionist, entry level virtual assistant, administrative assistant with no experience, junior admin assistant, office clerk, administrative clerk.

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Office Clerk resume examples for 2024

An office clerk's resume is a summary of their ability to provide administrative support. They use office equipment, answer phones and schedule appointments, handle basic bookkeeping and filing, and operate computer systems. Office clerks provide administrative support, including handling customer complaints in a positive manner. They also operate standard office equipment, adhere to safety practices, and prepare and maintain accurate records.

Office Clerk resume example

How to format your office clerk resume:.

• Use the same job title on your resume as the one in the job posting. Tailor your work experience to highlight accomplishments instead of duties. Aim to fit your resume on one page, as recommended by hiring managers.
• Instead of listing responsibilities, describe achievements in your work experience section. For example, mention how you 'Revised HR processes, ensuring legal compliance and protecting company interests.'
• Keep your resume concise and focused. Avoid wordiness and unnecessary details. Strive to present your qualifications in a clear and direct manner, suitable for an eighth-grade reading level.

Choose from 10+ customizable office clerk resume templates

Choose from a variety of easy-to-use office clerk resume templates and get expert advice from Zippia’s AI resume writer along the way. Using pre-approved templates, you can rest assured that the structure and format of your office clerk resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

Office Clerk resume format and sections

1. add contact information to your office clerk resume.

Office Clerk Resume Contact Information Example # 1

Montgomery, AL 36043| 333-111-2222 | [email protected]

2. Add relevant education to your office clerk resume

Your resume's education section should include:

• The name of your school
• The date you graduated ( Month, Year or Year are both appropriate)
• The name of your degree

If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

• Academic awards (Dean's List, Latin honors, etc. )
• GPA (if you're a recent graduate and your GPA was 3.5+)
• Extra certifications
• Academic projects (thesis, dissertation, etc. )

Other tips to consider when writing your education section include:

• If you're a recent graduate, you might opt to place your education section above your experience section
• The more work experience you get, the shorter your education section should be
• List your education in reverse chronological order, with your most recent and high-ranking degrees first
• If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

Check More About Office Clerk Education

Office Clerk Resume Relevant Education Example # 1

High School Diploma 2013 - 2015

Office Clerk Resume Relevant Education Example # 2

High School Diploma 2010 - 2012

3. Next, create an office clerk skills section on your resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

• Include 6-12 skills, in bullet point form
• List mostly hard skills ; soft skills are hard to test
• Emphasize the skills that are most important for the job

Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example of skills to include on an office clerk resume

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

An office machine is a mechanical and electronic device that is used to get work done in an organization or establishment, to finish multiple works in a short time, and to enhance productivity. Office machines are essential in running a modern office and range from calculators to printers to computers.

Direct calls are connections established with a previous customer or client, most likely a subscriber.

Scheduling appointments is the practice of finding a free slot with the person(s) you want to meet. The process of scheduling appointments involves finding mutually free time, negotiating follow-ups, sending reminders, and creating new appointments. Scheduling appointments is important to ensure that the timings of consecutive meetings do not clash with each other.

Top Skills for an Office Clerk

• Customer Service , 21.0%
• Data Entry , 18.1%
• Telephone Calls , 6.8%
• Payroll , 5.2%
• Other Skills , 48.9%

4. List your office clerk experience

The most important part of any resume for an office clerk is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of office clerks" and "Managed a team of 6 office clerks over a 9-month project. "

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

• Handled all of the communications for the company.
• Answered a high-volume of calls from a multi-line system and directed them throughout the dealership.
• Answered a switchboard telephone, PBX.
• Operated PBX switchboards to facilitate connections.
• Operated a 12-line high-volume PBX system and provided secretarial support to Sales and Service departments as needed.
• Maintained computerized individual faculty payroll, title and employment data.
• assisted in student payroll, procurement card reconciling
• Trained and supervised student employees in personal payroll procedures.
• Performed data entry, assisted in collecting, coordinating and writing communications to appear on web-site or in newsletters.
• Communicated new policies to staff members regarding changes in travel and HR processes.
• Enhanced communication between company and customer, fostering a sense of teamwork and collaboration.
• Worked through Lotus Notes on the absentee call line.
• Designed new procedures for insurance cards.
• Developed rapport with customers through effective and precise communication which helped to maintain customers and increase customer base through referrals.
• 10-Keyed payroll hours as needed to produce payroll checks.
• Prepared and balance daily bank deposits of cash payments.
• Reconciled payroll accounts/timekeeping for hourly employees.
• Monitored and supervised branch depository account balances.
• Communicated all communications with the store manager and the assistant managers.
• Completed bi-weekly payroll for 50 employees.

5. Highlight office clerk certifications on your resume

Specific office clerk certifications can be a powerful tool to show employers you've developed the appropriate skills.

If you have any of these certifications, make sure to put them on your office clerk resume:

• Certified Medical Administrative Assistant (CMAA)
• Certified Management Accountant (CMA)
• Word 2010 Certification
• Certified Medical Office Manager (CMOM)
• Microsoft Office Specialist: Expert (Office 365 and Office 2019)
• Nationally Certified Medical Office Assistant (NCMOA)
• International Accredited Business Accountant (IABA)
• Certified Data Management Professional - Data Management (CDP-DM)
• Microsoft Office Specialist Master Certification (MOS)
• Microsoft Office 365

6. Finally, add an office clerk resume summary or objective statement

A resume summary statement consists of 1-3 sentences at the top of your office clerk resume that quickly summarizes who you are and what you have to offer. The summary statement should include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to emphasize skills and experiences that feature in the job description.

Common office clerk resume skills

• Customer Service
• Telephone Calls
• Office Equipment
• Office Machines
• Direct Calls
• Word Processing
• Scheduling Appointments
• Clerical Support
• Bank Deposits
• Purchase Orders
• Clerical Tasks
• Computer System
• Business Transactions
• Database Systems
• Voice Mail Systems
• Fax Machines
• Administrative Tasks
• Facsimile Machines
• Provide Clerical Support
• Office Procedures
• Office Operations
• Address Complaints
• Customer Inquiries
• Manage Calendars
• Computer Programs
• Multi-Line Phone System
• Inventory Control
• Travel Arrangements
• Customer Complaints
• Customer Orders
• Patient Charts
• Customer Accounts
• Accounts Receivables
• Copy Machines
• Expense Reports
• Proofread Data
• Cash Control
• Greeting Clients

Office Clerk Jobs

Links to help optimize your office clerk resume.

• How To Write A Resume
• List Of Skills For Your Resume
• How To Write A Resume Summary Statement
• Action Words For Your Resume
• How To List References On Your Resume

Office Clerk resume FAQs

How do i write a resume for an office clerk job, what are the duties of an office clerk, search for office clerk jobs.

Updated March 14, 2024

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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Office Clerk Resume Template

Land your next job more easily & find inspiration for your new resume with this professionally written Office Clerk resume template. Copy and paste this resume sample for free or try to redesign it using our powerful resume creator.

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Office Clerk Resume Template (Full Text Version)

Tihomir vrbanic.

Performance-driven and knowledgeable Office Clerk with 2+ years of experience making daily office duties as efficient as possible. Certified Office Manager with proven ability to successfully maintain various documents and databases, resolve any clients' issues, and develop and implement new administrative policies and procedures. Presently looking for an Office Clerk position with a forward-moving firm.

Work experience

• Maintained correspondence, made photocopies, completed forms, uploaded all documents to the electronic database, and oversaw all office operations on a daily basis; performed other duties as assigned by manager.
• Using own knowledge and judgement, resolved any clients' problematic issues.
• Collaborated with peers on the improvement of company administrative policies and procedures to cut unnecessary costs.
• Won the Top Collaborator Award thrice.
• Performed all sorts of administrative and secretarial duties; answered the phone, responded to emails, and scheduled meetings.
• Organised, reviewed, and archived various documents, maintained company databases.
• Executed bookkeeping duties and assisted in cash management.
• Awarded Employee of the Month twice for performing great work.

First Class Honours

Clubs and Societies: Business Club, Tennis Club, Riding Club

Graduated with Distinction (Grade 1 - A/excellent equivalent in all 6 subjects)

Volunteering

Certificates.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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