cover letter for visa example

SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

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Sample Cover Letter for Korean Visa

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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A Sample Cover Letter for Tourist Visa and How to Create One

By Alice Ross | PASSPORT & VISA

• PASSPORT & VISA » A Sample Cover Letter for Tourist Visa and How to Create One

If you're planning to  travel abroad , in many cases you will need to obtain a visa beforehand. The requirements vary according to your country of origin and your destination. But for a lot of people, the process to be granted a visa can seem daunting and unclear. In this article, we share important tips about visas to equip you with the knowledge to prepare for your international trip. Read on to find out more about how tourist visas work, including a very useful sample cover letter for your tourist visa application.  

What Exactly Is a Tourist Visa?

A tourist visa or visitor visa is an official document that allows you to get in another country. In general, you are likely to need one every time you visit another country. However, this depends on which country you are from and where you are going, as some countries have agreements that allow entrance even without it.

A tourist visa may take different forms: it can be a paper document, although it most often comes as a simple stamp in your passport . Some countries require you to arrange your visa before arriving in the country, while others issue it to you once you land at the airport.

A tourist visa indicates how long you are allowed to stay in the country. It also defines which activities you are allowed to participate in or not while there, such as working and studying.

Other Types of Visas

A tourist visa is the most common and most acquired type of visa. It is usually only valid for a short period of time, commonly ranging from a few weeks to a couple of months.

This is what you will need if you are just planning to visit the country. A tourist visa however doesn't allow you to work and study while you are in a particular country.

Others types of visas include student visas, business visas, media visas, fiancé visas , and many others depending on the place you're travelling to.

Resident visas are also available for those who want to live in a particular country. You will normally need a valid reason to obtain this type of visa, as they tend to be the most difficult to get.

What You Need to Apply for a Tourist Visa

As mentioned above, tourist visa requirements vary with your nationality and your destination, as well as where you make your application. You should always check the instructions application to your specific situation on the relevant embassy or consulate website. Having said that, there are some general requirements and common documents that are needed for most tourist visa applications.

These include:

• Passport valid for at least six (6) months beyond the intended period of stay
• Duly filled out visa application forms
• Confirmed round-trip tickets
• Cover letter for tourist visa or letter to the consulate

Top tip: travel insurance for your visa application

Most tourist visa applications require you to show proof of travel insurance coverage for the duration of your trip. We use and recommend SafetyWing as our preferred travel medical insurance provider. It's the most flexible and affordable we've found, starting at just $1.32 per day. They can also provide a visa letter to support your application. If you're looking for more comprehensive coverage, World Nomads is also a reliable and very popular alternative among global travelers. Note: In our experience and to the best of our knowledge, these two travel insurance options fulfill the requirements for most tourist visa applications. However, please make sure to check that they meet the specific criteria applicable to your individual case.

Sample Cover Letter for Tourist Visa Application

Via rappler.com

The cover letter or letter to the consulate is necessary for tourist visas that require interviews. This letter needs to explain why you want to visit the country and where you will be staying in the country. It must also outline the intended dates and duration of your stay.

Moreover, this letter is your way to tell the embassy if you are getting a sponsorship from a friend, parents, or a romantic partner who are currently based in that country. It's important to take your time to write your cover letter, although you should also make sure to keep it to-the-point and not too long.

If the trip is going to be  sponsored by someone else , make sure to include the following details in the cover letter for your tourist visa application:

• The name of the person who is going to sponsor your trip
• The job or source of income of the person who is going to sponsor you
• Your proof or relationship (normally pictures)
• Proof of financial capability of your sponsor
• The expenses your sponsor will cover

The cover letter is a really important document to provide before your trip. It states every important thing you want to tell the embassy or consulate. Make sure that it mentions and explains every document you've submitted.

To give you a better insight into how to create a cover letter for your visa application, here is a sample cover letter for a tourist visa needed to enter a country:

TO THE HONORABLE CONSUL

EMBASSY OF (Country you're visiting)

<Address of the Consulate>

Dear Sir/Madam:

I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>

My main purpose for travel is tourism, to see the beautiful sights of  <name of the country> , particularly <name of tourist attractions.> I'm also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.

I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.

During my trip, my <your relationship with the sponsor> <full name of the sponsor,>  who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.

Please find the following documents to support the legitimacy of what is outlined in this letter:

• Passports (including old ones if applicable)
• Application form, duly dated and signed with passport-size picture
• Employment and leave certificates showing the date I'm expected to return to work
• Payslips, tax report, credit card statements, bank certificate & statement of account as proof of income
• Plane ticket booking reservation
• Hotel booking reservation as proof of accommodation directly faxed to the embassy
• Travel insurance with benefits

Please don't hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:

Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support the information you provide in your letter.

Do you have any helpful tips or a sample cover letter for a tourist visa application you want to share? Let us know in a comment below!

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About the Author

Hi, I’m Alice Ross, a long-term traveler who left the corporate world to travel the world. I chose to live life on my own phase and live day by day while immersing myself in new experiences, new knowledge, and new people in a different walk of life I met along the way.

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Free Covering Letter for visa application

We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.

WHY DO YOU NEED A COVER LETTER?

We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.

Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

Do read our articles about  flight reservation for visa  and  hotel reservation for visa application  if you’d like to know more about them.

WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted.

SAMPLE COVERING LETTER

What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.

HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?

If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At  Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a  flight reservation for visa , a  hotel reservation for visa  as well as a  travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.

Last Updated: July 4th 2023

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Pls send us an email to [email protected] and we will try to help you get a relevant one. Thanks

Hi I`ve read your coverletter but I need one to copy for a investor from my neighbouring country to come over to my country and come for consultation purposes and to see that business is fully functional and operative so he needs to stay a few months,and the business is kind of a manufacturing business,and the countries involved are South Africa and Namibia down in the south point of Africa

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Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 09 Apr 2024

Atlys in the news

Last Updated : 09 Apr 2024 at

30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of €30,000
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservationsfor our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings.
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

Planned Itinerary:

• November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
• November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
• November 18, 2022 – Travel To Marvik and stay there for 4 days
• November 22, 2022 – Travel from Marvik to Frankfurt
• November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.

Therefore, a perfect cover letter will make things easier for them and ensure a fasterS chengen Visa processing time.

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation.

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

Ane mployment letter.

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of theS chengen Areap repared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically.

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

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Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

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Covering Letter For Visa: What it is and how you can make one

A cover letter for visa application or a personal covering letter for visa is an important document wherein the traveller states their purpose for travel along with other relevant details. The cover letter could be for business visa application or a covering letter for tourist visa; in any case, this is written to the Embassy to ensure that you have permission to enter the member state or states.

Your cover letter for visa application is a means of communication between you and the Embassy making it necessary for your covering letter for visa to be carefully written.

Essential components of a covering letter for visa

• Your personal covering letter for visa application must state your purpose for travel.
• The cover letter for visa application must give a clear outline of how you intend to fund your travel and stay. In the case of a sponsored travel, you must name your relationship to the sponsor and their cause for sponsoring you. 
• Your covering letter for visa must contain a condensation of your itinerary, further labelling why you have applied at specific Embassy. 
• The duration of stay and intention to return to the home country must be specified as well. 
• If due to any challenge, you are unable to provide any of the above-mentioned details, you are expected to provide a written reason.

Also Read:  How to get your Schengen visa from India?

It is essential to understand whether you are writing a covering letter for tourist visa or a cover letter for business visa application, the content must be to the point. This is because this is the only method for you to establish any communication with the Embassy officials.

How do you write a visa cover letter?

To provide you with some ease, a sample cover letter for visa application has been provided. It is a sample Schengen visa application form filled, and it gives an idea about how your covering letter for visa is to be formatted and written. While the covering letter for visa is often not mentioned in the list of required documents, it is essential and must be written under all circumstances.

Remember: There is no room for error. As the acceptance of your visa application depends on details you provide in your covering letter.

Suggested Read:  10 Amazing Countries That Offer Visa On Arrival For Indians

Sample cover letter for visa application

September 27, 2019

2nd & 3rd floor, Cash Pharmacy Building Corner St Marks, 

Residency Rd, 

Bengaluru, Karnataka 560025

Subject: Name XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Tourist Travel

Dear Sir/Madam,

I would like to apply for a Schengen visa as I wish to travel to Germany from December 14, 2019, to December 28, 2019.

The primary purpose of my travel is to visit Germany and look around the country. I wish to learn about German culture and way of life while also gaining familiarity with the neighbouring country of Switzerland. During my stay, I wish to relax and sightsee as much as the time permits me to.

I am employed at *employer name* in *employer address* since XXXX, currently in the position of XXXX. This vacation has been approved by my employer for the period mentioned above. 

Please find the following documents to support my visa application:

•  Visa application form, duly dated and signed with attached passport-size pictures
• Passport, (with previous travel experience)
• Travel Insurance
• E-ticket reservation for my flight via LH Bangalore – Frankfurt – Zurich – Bangalore [December 14 2019 – December 28, 2019] 
• Hotel reservations for my stays in Germany and Switzerland
• Employment & leave certificates showing approved leaves as well as the date I am expected to return to work
• ITR, Payslips, and Savings Account as proof of my income
• Do remember to add medical reports in relevance to any existing conditions and details about the health insurance valid in [name of country]

Planned Itinerary:

• December 14, 2019 – Flight from Bangalore to Frankfurt via *flight/airline name*
• December 16, 2019 – Travel from Frankfurt to Berlin and stay at XXX
• December 19, 2019 – Travel from Berlin to Dusseldorf and stay at XXX
• December 20, 2019 – Travel from Dusseldorf to Geneva and stay at XXX
• December 23, 2019 – Travel from Geneva to Bern and stay at XXX
• December 26, 2019 – Travel from Bern to Zurich and stay at XXX
• December 28, 2019 – Flight back to Zurich from Frankfurt via *Flight/airline name*

I hope that you will find everything in order. For any clarifications, do contact me. 

Thanking you in advance for a favourable reply to my application.

Your Complete Name

Your Address, India

Personal covering letter for visa

It is to be noted that, your personal covering letter for visa application must include the cause for travel in the subject (e.g: Business, Medical, Tourist, etc.) This will make your covering letter for visa appear to the point and concise. If you are traveling for medical purposes , you will be required to give the following documents: 

• A specific diagnosis must be shown. This diagnosis must be approved by a licensed healthcare provider. 
• The provider must also be able to give a specific duration and length of treatment. Lifelong treatments and indefinite periods will not be accepted. 
• This letter must be written by the provider to vouch for the patient and their contact details must be given as well for the clarification of any doubts.

Those travelling for business purposes must, in the same manner, provide a cover letter for business visa application written by their employer. The employer must give the cause for travel and must state the duration of travel as well. They too will be needed to provide their contact details for the clarification of any doubts. You need not worry about this procedure. It is a formality set to establish communication among the passenger. 

Note: As most Embassies operate digitally, it is near impossible to reach them personally. This makes the approval of the visa application dependent on the documents you provide.

To make this process faster, the covering letter for visa is provided. It ensures that your reason for travel is communicated to the officers without any hinderance, therefore it needs to be written convincingly.

All you need to be cautious of when writing your covering letter for visa is, be aware of the cause and gather the required approval and documents. As long as appropriate material is provided along with the cover letter, your application is unlikely to face any challenge.

If you can’t provide a complete itinerary, try to provide a rough idea about the places you intend to visit over your stay in the country. It might sound like a task, but it just makes your life simpler as you will enter the country with a plan in the case of tourism. When visiting for any other purpose, there will not be much room for adjustment and change in your plans, therefore the covering letter for visa will come with a structured itinerary.

However, do ensure that you format the letter correctly. The first paragraph after the subject must contain the details about you and your purpose for travel. The second paragraph is formatted in bullet points to provide an itinerary with the smaller details about your travel. Just like any letter is written, it must be formal and should be checked thoroughly for the minute parts.

We hope this article summed a covering letter for visa and visa applications for you. As you must have understood by now, it is not very complicated and is in fact quite simple. You need to ensure that you have the additional necessities attached when you send it. 

So, write a convincing covering letter for visa with a summary of your travel and be free of concerns about the acceptance of your application. Just ensure that you know the address of the Embassy before you send it in. That should summarize covering letters for visa applications for you.

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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Practice IELTS Speaking Based on other question types

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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Written Samples

10 sample cover letters for a canada visitor visa.

Applying for a visitor visa to Canada involves a meticulous process where applicants must convincingly demonstrate their intentions, financial stability, and reasons for returning to their home country after their visit.

A well-crafted cover letter accompanying the visa application can significantly enhance the chances of approval. It provides a platform to explain the purpose of the visit, detail the applicant’s ties to their home country, and present a clear, coherent narrative to the visa officers.

Canada Visitor Visa Sample Cover Letters

The following samples offer varied scenarios and are designed to cater to different profiles of applicants.

Each sample cover letter is structured to highlight key aspects that are essential in a Canadian visitor visa application: the purpose of the visit, duration, accommodation plans, financial means, and strong ties to the home country.

Sample 1: Family Visit

Dear Sir/Madam,

I am writing to apply for a Canadian visitor visa to visit my sister and her family in Toronto, Ontario. My sister, [Sister’s Name], a permanent resident of Canada, has extended an invitation for me to spend time with her family and explore the cultural diversity of Canada.

I am currently employed as [Your Job Title] at [Company Name] in [Your Country], and I intend to return to my job following a three-week visit. During my stay, I will be residing at my sister’s residence at [Address in Canada].

Enclosed with this letter are my employment verification letter, bank statements, and a copy of my sister’s invitation letter. I assure you of my commitment to abide by all Canadian laws during my stay.

Thank you for considering my application.

Sincerely, [Your Name]

Sample 2: Tourism

I am applying for a Canadian visitor visa to explore the scenic beauty and cultural heritage of Canada. As an avid traveler and a professional photographer, I am particularly interested in capturing Canada’s diverse landscapes and cityscapes.

I plan to visit major tourist destinations including Vancouver, Banff National Park, and Montreal over a period of four weeks. I have made arrangements for my accommodation and have a detailed itinerary, which I have enclosed with this application.

I am self-employed, running a successful photography studio in [Your Country]. I have attached documents confirming my business ownership and financial stability. I have strong familial and professional ties in my home country, ensuring my return post my visit to Canada.

Thank you for considering my visa application.

Sample 3: Attending a Business Conference

I am writing to request a Canadian visitor visa to attend the [Name of Conference] in Ottawa, scheduled from [Start Date] to [End Date]. As [Your Job Title] at [Your Company], attending this conference is a significant opportunity for professional growth and networking.

I have been employed with [Your Company] for [Number of Years] and have enclosed a letter from my employer supporting my visit to Canada. Following the conference, I plan to return to my home country to resume my professional duties.

In Canada, I will be staying at [Hotel Name and Address] for the duration of the conference. Enclosed are my hotel booking confirmation, round-trip flight tickets, and financial documents to support my application.

I look forward to the opportunity to represent my company at this international event.

Sample 4: Medical Treatment

I am applying for a Canadian visitor visa for the purpose of receiving medical treatment at [Hospital/Clinic Name] in [City, Province]. After thorough research and consultations, I have chosen Canada for its advanced medical facilities and expertise in treating [Specific Medical Condition].

Enclosed are letters from my local doctor and the Canadian medical facility outlining the proposed treatment plan and the estimated duration of my stay, which is [Duration of Stay]. I have arranged for sufficient funds to cover all medical and living expenses during my stay.

I am currently [Your Job Title/Status] at [Your Company/Institution] in [Your Country]. I have attached documents verifying my employment status and my intention to return after my treatment.

Sample 5: Visiting Friends

I am applying for a Canadian visitor visa to spend time with my close friends residing in [City, Province]. I have known them for several years, and this visit will be a wonderful opportunity to strengthen our friendship and experience Canadian culture firsthand.

I am employed as [Your Job Title] at [Your Company] in [Your Country] and plan to return to my job after a two-week visit. My employer has granted me leave for this period, as evidenced by the enclosed leave approval letter.

I will be staying with my friends at their residence, the address of which is included in the invitation letter provided by them. I have also enclosed my bank statements and other financial documents to support my application.

I appreciate your consideration of my visa application.

Sample 6: Academic Research

I am writing to apply for a Canadian visitor visa for academic research purposes. As a [Your Position, e.g., Researcher, Scholar] at [Your Institution], I am involved in a project that requires me to conduct field research in Canada.

The research is scheduled for [Duration of Stay] and is in collaboration with [Canadian Institution or Organization]. Enclosed are letters from both my home institution and the Canadian organization, outlining the nature and necessity of my visit.

I have secured funding for my research and stay in Canada, as shown in the attached financial statements and grant approval letters. My ties to my home institution and ongoing research commitments ensure my return after the completion of my research.

Thank you for considering my application for a visitor visa.

Sample 7: Participating in a Cultural Event

I am honored to have been invited to participate in [Name of Event] in [City, Province], Canada, as a representative of [Your Country’s Name] culture. This event is a significant platform for cultural exchange and will be held from [Start Date] to [End Date].

As a [Your Profession or Title related to the Event], I am enthusiastic about showcasing our cultural heritage on this international stage. I am currently employed with [Your Company/Organization] in [Your Country], and they fully support my participation in this event, as evidenced by the enclosed letter from my employer.

My travel and accommodation arrangements have been made, and I have enclosed all relevant booking confirmations. I assure you of my commitment to return to my country following the conclusion of the event.

I respectfully request your consideration for a visitor visa to Canada for this purpose.

Sample 8: Exploring Educational Opportunities

I am applying for a Canadian visitor visa to explore educational opportunities for my higher studies. I intend to visit several universities in Canada to meet with admissions representatives and tour the campuses.

As a recent graduate from [Your College/University] in [Your Country], this trip is crucial for making an informed decision about my future academic pursuits. I plan to stay in Canada for [Duration of Stay] and have arranged my accommodation accordingly.

Enclosed are my academic certificates, travel itinerary, accommodation bookings, and financial documents. I have strong family ties in [Your Country], and I intend to return post my visit to Canada to commence my higher education.

Sample 9: Attending a Family Celebration

I am delighted to be applying for a Canadian visitor visa to attend a significant family celebration, specifically my niece’s wedding in [City, Province]. This event is a cherished opportunity for our family to come together, and I am looking forward to being a part of this joyous occasion.

I am a [Your Job Title] at [Your Company] in [Your Country], and I have been granted a leave of absence for the duration of my trip, as indicated in the enclosed letter from my employer. My stay in Canada will be for [Duration of Stay], and I will be residing with my brother’s family at [Their Address].

I have enclosed my bank statements and other supporting documents to confirm my financial ability to cover my expenses during my stay. My professional and family commitments in [Your Country] assure my return following the celebration.

Sample 10: Short-term Language Course

I am applying for a Canadian visitor visa to participate in a short-term language course in French at [Institute Name] in [City, Province]. This course is integral to my career development as a [Your Job Title], especially considering the growing importance of bilingualism in the global business environment.

The course duration is [Duration], and I have arranged for my accommodation near the institute for this period. I am currently employed at [Your Company] in [Your Country] and have enclosed a letter from my employer supporting my enrollment in this language program.

In addition to the course details, I have included my financial documents and return flight booking to demonstrate my intent to return to my home country after completing the course.

I respectfully request your consideration of my application for a visitor visa to Canada.

Each of these sample letters is crafted to address a specific purpose of visit and to demonstrate the applicant’s strong ties to their home country, ensuring that they return after their visit to Canada.

It’s important to personalize these samples to reflect individual circumstances and to provide all the necessary documentation to support the visa application. A clear, concise, and well-structured cover letter can significantly influence the outcome of the visa

How To Write a Cover Letter for Form I-129F (Petition for Alien Fiancé)

To prepare a K-1 fiancé(e) visa application for U.S. Citizenship and Immigration Services (USCIS), you must complete the required forms, gather supporting documents, and pay fees. It’s not mandatory to include a cover letter in your application packet, but doing so can help keep your application materials organized and make sure you don’t miss any required documents. You can also use the cover letter to highlight anything you want USCIS to know about your visa application. This article explains what a K-1 fiancé visa cover letter is and the elements it should include. There’s also a template you can use to write your own.

Written by Jonathan Petts .  Updated May 17, 2023

What Is a Form I-129F Cover Letter?

You’ll need to file Form I-129F : Petition for Alien Fiancé if you are a U.S. citizen who wants your foreign partner to receive a K-1 visa . Though it’s not required, writing a cover letter to supplement this form can be helpful for USCIS. A cover letter is a document that outlines your application contents and addresses any unusual circumstances you’d like to flag for your application readers.

A cover letter can give your USCIS officer a useful overview of you and your partner’s case. You can also use your cover letter as a personal checklist to make sure you’ve included all necessary documents in your package.

Is a Cover Letter Required for My Form I-129F Application?

USCIS does not require a cover letter for your Form I-129F petition package. However, it’s often beneficial for applicants to include cover letters. A cover letter can help your USCIS officer better understand and evaluate your overall application.

If there is anything unclear about you and your foreign fiancé’s relationship, a cover letter gives you the opportunity to address these concerns upfront. Remember that USCIS only wants to distribute K-1 visas to couples in genuine relationships. If there is anything unusual about how your relationship started or progressed, you may wish to address it with a disclaimer in your cover letter. 

If you call attention to any unusual circumstances in your cover letter, you’ll be able to explain your side of the story in greater detail. By giving USCIS greater clarity on your case, you can make it easier for the USCIS officer to process your application.

What Should My K-1 Fiancé(e) Visa Cover Letter Include?

You should begin your Form I-129F cover letter with a heading and greeting. Your heading should provide USCIS officials with your mailing address, your name, and your foreign partner’s name. Your introduction should then explain your reasons for writing this cover letter. Use your introduction to give USCIS a basic overview of your relationship and tell them you are seeking a K-1 visa for your fiancé.

Checklist of Information To Include in Your K-1 Fiancé Visa Cover Letter

USCIS will find it most helpful if you include the following information in your cover letter:

Your contact information

The USCIS address to which you’re sending this letter

Your full name as the petitioner

Your fiancé’s full name as the beneficiary

A note stating which form and visa you are filing an application for

A list of all the supporting documents you’ve included in your package, in bullet points:

You must include evidence of your U.S. citizenship, such as your birth certificate , copy of your naturalization certificate, Form FS-240, an unexpired U.S. passport, or an original statement from a U.S. consular officer verifying that you are a citizen with a valid passport.

You’ll also need evidence that you and your fiancé have legally terminated any previous marriages. For example, you may need to include divorce decrees , annulment orders, or a former spouse’s death certificate.

You’ll need one color passport-style photograph of yourself.

You’ll also need one color passport-style photograph of your fiancé taken within 30 days of filing.

If you or your fiancé have ever changed your name, you’ll need to provide evidence of this legal name change.

You’ll need evidence that you and your fiancé intend to marry within 90 days of their admission into the United States.

Finally, you’ll also need evidence that you and your fiancé have met in person within two years of filing for this visa. Alternatively, you may submit evidence that an in-person meeting would cause extreme hardship or violate strict traditions of your fiancé’s foreign culture.

Your signature and the date

Lastly, you should thank USCIS for their time and conclude your letter. Remember that this cover letter should be the first part of your application package that USCIS sees. You should place it at the top of your overall package before mailing it out to the appropriate USCIS office.

Where To Send Your Form 1-129F Application & Cover Letter

Note that USCIS processes Form I-129F at its Dallas lockbox, so you should mail your application to the address below that corresponds with your chosen mailing method:

U.S. Postal Service (USPS)

Attn: I-129F

P.O. Box 660151

Dallas, TX 75266-0151

FedEx, UPS, and DHL

Attn: I-129F (Box 660151)

2501 South State Highway 121 Business

Lewisville, TX 75067-8003

Note that there is a $535 fee to file Form I-129F. You may pay this fee with a money order, personal check, or cashier’s check. You should make any checks payable to the “U.S. Department of Homeland Security.” When filing at a USCIS lockbox, you also have the option to pay by credit card. To pay with a credit card, you’ll need to file Form G-1450 : Authorization for Credit Card Transactions.

Form I-129F Cover Letter Template

You may use the following template for guidance when writing your USCIS Form I-129F cover letter. However, be sure to edit each field to reflect your own situation. You should replace each [bracketed field] with personalized information. To access an editable version of the Form I-129F cover letter sample below, you may make a copy of this sample USCIS cover letter .

Your foreign partner will be known as the “beneficiary” in this visa petition. You, the U.S. citizen sponsoring your foreign partner, are the “petitioner.” Note that you must be a U.S. citizen to sponsor your foreign partner’s K-1 visa application. U.S. green card holders cannot apply for K-1 visas for their foreign partners.

[Petitioner’s Street Address]

[Petitioner’s City, State  ZIP code]

[Relevant USCIS mailing address]

RE:[Marriage Green Card Application]

Beneficiary:[Immigrant’s Full Name]

Petitioner:[Citizen/Green Card Holder’s Full Name]

To Whom It May Concern:

Enclosed, please find my [K-1 Fiance Visa Application] for [Immigrant’s Full Name], the beneficiary, and [Petitioner’s Full Name], the petitioner and [U.S. citizen/Green Card Holder fiance] of the beneficiary. The following documents accompany and support this application:

Filing Fee Payments

[Check or Money Order] in the amount of [Current Fee Amount] for Form I-129F or  

Form G-1450 authorizing payment of the filing fees for all included forms (credit card charge authorization if you completed one)

[OPTIONAL Form G-1145 (e-notice authorization if you requested them in our system)]

Petitioner’s Form I-129F

[List of supporting documents]

If you have any questions or concerns, please call me at [Phone Number].  Thank you very much for your prompt consideration of my [K-1 Fiance Visa Application].

[Petitioner’s Full Name]

[Petitioner’s Signature]

[Signature Date]

Tips for Writing Your K-1 Fiancé Visa Cover Letter

Be sure to write your letter clearly and concisely. Remember that your cover letter is only a summary of your application contents, so you won’t need to write too many details in this letter. You should also use bullet points when listing your included application materials. Using bullet points will help your USCIS officer more easily understand your application throughout the visa process.

Within your letter, you’ll want to mention that the documents you’ve provided throughout your package are accurate and unaltered original documents or photocopies. If you’ve included any certified translations in your package, be sure to mention this too. 

Continue reading and learning!

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Home » Visas » USA Tourist Visa » Cover Letter

Sample Cover Letter for a USA Tourist Visa

<Your Name> <Your Address>

<Date>

American Consulate General <Address of the consulate> 

Dear Sir/Madam, 

Re: Request for a visitor visa to the United States 

I, <parent’s name>, would like to request you to please grant me a Visitor’s Visa to visit the United States of America during <time frame of their visit (like this fall or this spring or this summer, etc.)>. I would definitely come back to India within the allowed time-frame for the following reasons

<Bullet point your reasons and high light any main reasons you might have here>

1. 2. 3. …. ….. ……. 

Once again, I would like to humbly request you to consider my application and grant me a visitor visa. 

Sincerely, <Signature> <Name of your parent>

Note: Important information about sample documents

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Cover letter for UK visitor visa(5 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for a UK visitor Visa.”

Samples of cover letters for a UK visitor Visa

When applying for a UK visitor Visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• Write a brief statement about why you are interested in visiting Ireland.
• Make a brief statement about your purpose for choosing the country. Next, disclose if you have already paid for accommodation.
• Next, clearly state that you intend to return to your home country after completing your adventure.
• List the expenses/funds and the documents and items attached to the application.
• Conclude your letter with a forward-looking statement.

“British Embassy

678 Lincoln Road

United Kingdom

RE: Ms Celine Visitor Visa Application, Passport Number; 457654 Expiry Date; May 20th, 2012

This letter is written with the intention of expatiating on the information on application on myself and on the purpose of me needing a UK visitor visa. So I’m Celine Lawrence and I will be 40 years on the 3rd of Feb 2012. I have been working as an Engineer in landmark construction for about 8 years now. My country is affiliated to the renounced primetime construction and we execute main federal government jobs. I have been a regular employee since after my 6 months probation period of joining the company. I receive an annual salary of $40,000 and my monthly salary is $3500 that is divided in the below categories

For my taxable is $500

Honorarium is $2500

Allowance is $500

I had met my finance on the Badoo dating site on the January and we have just being communicating only via email and chats. Though he has been making attempt to come to Nigeria but his job routine has not allowed that for now. So I’m free now and will be permitted for my leave of work for about 48 days. So I want to use this opportunity to meet up with him.

I will like to leave for the UK on April 10th, 2012  and will return to my country on May 10th. My finance Mr. Tom will be paying all the expenses associated with the trip which includes my accommodation, airfare and living expenses. I have attached to this letter all the documents needed to get an approval.

Yours sincerely

Celine Lawrence”

“Dec 2nd, 2021

Entry clearance officer

British Embassy

456-987-654

Re; Visitor visa for George Job, passport number 66798 Expiry Date; 3rd July 2021

This letter is coming your way to give you additional information that might interest you more about my visitor visa application. My name is George Job and I work as a medical scientist in the US. My company is incorporated in a pharmaceutical company that is based in Japan. I’m a regular worker that receives $60,000 yearly and splitting this into months will make it $5000 per month. This payment includes my taxable income, allowances and other expenses.

I’m trying to visit my friend in the UK, this is why I’m applying for the visitor visa and I want to be there for only 2 weeks. I would have to return to work after the expiration of this period so this confirms that I wouldn’t be staying beyond the time or duration on my visa. I will be taking care of all the expenses associated with the trip though my friend also wants to sponsor the trip. Whichever way, this also confirms that the trip will adequately provided for.

Thanks you for your approval

Yours sincerely,

George Job”

The Entry Clearance Officer,

UK Visas and Immigration

17 June 2018

Cover Letter for Visit Visa Application

Respected Sir/Madam,

My name is *** (Visa Application Reference Number: ***, Passport number: ***). I am applying for Family Visit Visa to visit my son in the UK.

Reason for Visit

I miss my son and I wish to visit him. I also wish to explore the beautiful city of London.

My Background

I live in Karachi, Pakistan with <mention family members here>. I am a housewife.

<Insert details of family members here>.

I live with my husband, Tariq Zafar Khan, in Karachi. He runs his business of ***. He is also applying for a visit visa, so he could travel with me to London for this trip.

My Eldest Son

My eldest son, Dr. Naseer Khan, lives in London with his wife. Both he and his wife work as junior doctors at King’s College Hospital, London. He will be my primary sponsor for this trip. I will stay with him in London.

My Second Son

<Details of the second son were mentioned here>.

My Daughter

<Details of the daughter were mentioned here>.

Karachi to London: ** **** 2018

London to Karachi: ** **** 2018

Duration of Trip

Airline Booking

I will buy confirmed tickets when I am granted the visa. I have mentioned the estimated cost of airline booking in this letter.

Accommodation in London

I will be staying in London with my son, Dr. Naseer Khan. He has a two-bedroom flat. He and his wife are more than happy to host me and my husband.

Financial Sponsor

My trip will be completely sponsored by my son, Dr. Naseer Khan.

Cost of Trip to Me

The total cost my trip to me will be zero, as it will be paid for by my son.

Estimated Cost of Trip

Visa fee £93

Airline booking £607

Traveling in the UK £200

Living expenses £200

Total cost of my trip £1,100

The total amount of money my son has £**,***

I would be grateful if I am granted the visa to visit the UK and to see my sons. Please feel free to contact me if need be.

***** ****** ****.

Passport number: ***

Computerized National Identity Card number: ***

Phone number: 00 92 *** *** ****

Email: ***********”

“[Your address in the UK]

Dear Sir / Madam

Application for Family Visitor visa: [Name of family member]

I would like to invite my [type of family member, e.g. mother, father, etc] to visit me in the United Kingdom. [He/she] would like to stay with me in the UK from [date of arrival] until [exit date]. The family member I would like to invite is – [insert name, date of birth and relationship to you e.g. father or mother]

I work as a [occupation] at [workplace] since [month, year], and I have been living in the UK for [number of years] and I am a British [status].

I have enough room for my visitor to stay over at me for the whole duration of [his/her] stay in the UK, at [list your address], which is a private rented property at [list your UK address].

I also obtained a letter from my landlord that gives them permission to stay with me during this period. I have attached it and other documents to support my letter of invitation. Please feel free to contact me if you require any additional information.

Yours faithfully

Email address

Phone number

To: [Visitor’s name]

[Visitor’s Address]

Dear [Visitor],

With this letter, I would like to invite you, my [relationship e.i. sister, friend, father], to visit me and spend your vacation in the UK. We have talked so many times about taking pictures together in front of the [tourist place] or drinking coffee at [tourist place]. I believe it is about time we make these plans come true. You will also have the chance to meet from close the British culture and experience its lifestyle.

I will be taking care of all your expenses while you are here, including the round trip airfare food, medical insurance, and all your other personal expenses. You will be staying at my apartment in [address] since I have enough room for you.

Herewith I am sending all the required documents for getting the necessary tourist visa from, including documents that prove I am a [status in Britain] since [year], and that I work at / study at [workplace or university].

Host’s name

Full address

Phone Number

Frequently Asked Questions:

Why is a cover letter important.

• Provide information that other documents can’t provide.
• Speeds up the application process

Is it worth applying for an Irish passport?

The advantages of becoming an Irish citizen and holding an Irish passport include: 

• You are still considered an EU citizen. 
• You can travel freely throughout the 28 member states of the EU to live and work. 
• If you have children, they will be granted Irish and EU citizenship.

If you like this blog post, please leave your comments and questions below.

A Sample Cover Letter for Tourist Visa and How to Create One

My Mother’s Cover Letter for Visit Visa Application

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Related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

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How to Write a cover Letter For UK Visa

Sample cover letter for uk tourist visa.

Ready for your journey to the United Kingdom for business or travel purposes?

Are in looking for a well-crafted cover letter for UK Visa to make your application more convincing to the Entry Clearance Officers (ECOs) and stand greater odds for an approval? 

Do you find yourself hunting for a sample cover letter for a UK tourist visa?

If you have these questions in your mind, you are in the right place!

In this blog, we’re going to discuss the secret to developing a compelling covering letter for visa application UK . Say goodbye to the uncertainty and anxiety that has lately gripped you while you have been trying to draft a visa cover letter. With professional guidance from our end, you can write a strong cover letter for UK visit visa that would leave a lasting impression on the ECOs.

Table of Contents

What is cover letter for uk visa.

A cover letter for UK visa is a vital document that you should submit with your visa application. Although it is not mandatory, submitting one goes a long way in strengthening your application. A cover letter for UK tourist visa explains the purpose of your visit and portrays your ties to your home country. It also carries other details that significantly enhance the chances of your visa getting approved.

Do you need a cover letter for UK visit visa? Knowing how to present your financial plans, financial stability, and enthusiasm to explore the country can help you obtain the visa faster. Let us guide you in drafting a compelling cover letter for UK visa that can make your application powerful.

What makes your cover letter for UK visa so important?

Wondering why a cover letter is a must for your UK Visa application? Well, when you furnish your details in the UK visa application, you must have noticed that most of the questions are closed-ended. So, there’s not enough scope to elucidate your personal situation and convince the ECO that you are willing to return to your home country after the trip is over. So, without a cover letter for visit visa UK , the chances of your application getting rejected are high.

A well-crafted cover letter for UK tourist visa gives you the opportunity to put forward your explanation. With a cover letter for UK visa, you can justify your stance in a descriptive manner.

Here’s how a covering letter for visa application UK can help you.

• Express a clear intent: A cover letter for UK visa explains the purpose of your visit to the UK, leaving no room for confusion.
• Ties to your home country: In a cover letter, you can demonstrate your strong bond to your home country and family. This convinces the visa officials that you are willing to return and won’t stay back.
• Travel plan details: In a cover letter for UK visit visa application, you can provide detailed insights into your travel plan. Thus, it brings you the opportunity to showcase thorough planning.
• Better communication: A descriptive approach on your end can help you convey additional information that clarifies the concerns of the visa officials.
• Professional approach: A well-crafted visitor visa covering letter for visa application UK expresses your professionalism. It projects you as an organized and serious applicant that can boost your credibility.
• Higher chances of approval: A carefully strategized cover letter puts your profile in a better place to obtain the approval.

Key Information to Include in Your cover letter for UK visa Application

When you write a cover letter for UK visa , it’s essential to include all the necessary details. Remember, this cover letter for embassy serves as your introduction to the embassy during your visa application process.

Typically, a cover letter for UK visa from India should include the following details:

• Introduction to the visa officer
• Purpose of travel
• Travel details (dates, itinerary, accommodation)
• Financial information
• Ties to your home country
• Reasons for not overstaying in the UK
• Previous travel history
• Invitation or sponsorship (if applicable)
• Whether you are applying with any dependent
• Mentioning additional supporting documents
• Gratitude and contact information
• Your signature

Common Reasons Your UK Visa Cover Letter May Face Rejection

Potential grounds of your cover letter for UK visa getting rejected include:

• Incomplete, missing, or inaccurate information in the application
• Lack of clarity, including vague statements and unclear intentions
• Failing to prove your financial stability or insufficient financial proof
• Weak connections in family and inadequate ties to your home country
• Concerns about your return, implying that you may stay back in the UK
• Providing false information or documents to the visa authority
• Non-Compliance with visa guidelines or requirements

How to Write a Winning Cover Letter for UK Visa?

Writing a winning cover letter for UK visa isn’t an easy task. The process can be daunting, but with this blog, you will have a proper guidance to propel to success. Check out our UK visit visa cover letter sample that includes the format, guidelines, and relevant instructions to draft an impressive cover letter.

Guidelines to help you Write Your Personalized Cover Letter for UK Visa

Check out these essential guidelines to write the perfect cover letter for UK visa .

• Be specific and concise Keep your content clear and concise, leaving no scope for ambiguity. The cover letter for UK tourist visa should be succulent and focussed only on the purpose of your travel.
• Follow the format Check out the UK standard visitor visa cover letter sample to understand the right format. Make sure to include a formal salutation, the date, your address, and the details of the recipient properly.
• Transparency and honesty When you draft a cover letter for UK visa, be honest in all your statements. Remember, any inconsistency can lead to the rejection of your visa.
• Focus on financial stability Your cover letter should clearly demonstrate your financial stature. This should convince the visa officials that you can cover the expenses of your trip and return to your homeland.
• Strong family ties Your cover letter for UK tourist visa should express strong ties with your home and family. So, focus on your connections to your home country such as your family, property, business, or employment.
• Professional language The language and pitch you use in your cover letter for UK tourist visa from India largely impact your chances of approval. Use a professional language throughout the letter, conveying your seriousness and respect.

What Format Should You Use In Your Cover Letter For UK Visa?

The format of your cover letter for UK visa defines the first impression on the visa officer. Therefore, choosing the right format is crucial to convey your professionalism, intent, and soft skills. A properly structured format can significantly boost the visual pleasure of your application. This gives you a greater opportunity to get it approved.

Here are the steps to write a cover letter for UK visa along with the recommended format you should follow.

• Include embassy information

At the outset, provide relevant information about the embassy and specify the country from which you are applying.

• Introduction

Introduce yourself comprehensively in the opening paragraph. Include your full name, passport number, details of citizenship, your current city and country of residence, and details about your career or profession. In case your visa was refused in the past, cite the reason for the denial.

• Purpose of visit

Clearly explain the purpose of your visit to the UK in this paragraph. Also, mention your intended duration of the stay. If any of your family members or dependant is travelling with you, mention it in this section. Also, mention your travel history to the UK and whether you visited the country in the past.

• Trip itinerary and financial information

Provide a detailed outline of your itinerary, as demonstrated in the sample cover letter for tourist visa application UK . Elaborate on your trip, specifying your planned accommodations in the country and how you plan to finance your stay. Also, include relevant details about your employment or profession, along with information on your financial stability.

• Mention your supporting documents

In this section of your cover letter for UK visa , include the details of the documents you are submitting along with your visa application.

• Your intention to return back

This is a vital section of your cover letter for UK tourist visa where you need to demonstrate genuine intentions to return to your homeland. If any of your family members are staying back at home, you can include their situation in this paragraph.

• Provide contact information

Conclude your cover letter by sharing your personal contact details. This should include your email address and phone number.

Download Sample Cover Letter for UK Tourist Visa

A well-structured sample can serve as a valuable reference as you draft your cover letter. Download this sample cover letter for UK tourist visa to understand the desired quality, format, and pitch.

Ravi Sharma,

178/B, Picnic Garden Avenue,

Kolkata- 700024, West Bengal, 

UK Visa Application Centre,

123 Embassy Street,

New Delhi, 110001, India

Dear Visa Officer,

This cover letter for visa is in connection to my application for a UK Tourist Visa from India. I am excited about the opportunity to explore the United Kingdom for tourism purposes. I am a permanent resident of India, and my passport number is A1234567. I am currently residing in Kolkata, India, and I work as a software engineer at Accenture.

I hereby mention that my previous UK visa application was denied due to a lack of proper financial documentation. However, I have clearly provided all the details in this letter to make my application compliant with the necessary requirements.

 The purpose of my visit to the UK is purely for tourism and leisure. I wish to explore the rich cultural heritage, historical landmarks, and scenic beauty in the United Kingdom. The intended duration of my stay is 15 days, and I will be traveling alone on this trip. This is the first time I will be visiting the UK. This will be the first opportunity for me to explore your beautiful country.

I have meticulously planned my trip itinerary, reserving my accommodation at the London Hotel during my stay in the UK. I have adequate personal savings to fund this trip, which I have carefully put aside for this purpose. As a software engineer, I have a stable source of income. You will find the necessary financial documents herewith to validate my financial stability to support myself during the visit. 

Enclosed with this letter, you will find a comprehensive list of supporting documents, including my bank statements, travel itinerary, and proof of accommodation bookings. I remain committed to providing all necessary documentation to ensure a smooth and transparent visa application process.

I would like to assure you that I have strong ties to my home country. My wife, Sunita Jha, will be staying back in India during my trip to the UK. This explains why I cannot afford to overstay in the country and remain isolated from people close to my heart.

If you need to reach me for any further information or clarification regarding my application, please do not hesitate to contact me. My email ID is ………………., and you can also call me on …………… over the phone.

 Thank you for considering my application. I am genuinely looking forward to the opportunity to explore the UK and create lasting memories.

Thank you for your consideration and time

Ravi Sharma

  Email Address

Phone Number

• Cover letter for Australia Tourist Visa
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• Cover letter for Japan Visa

Crafting A Flawless UK Visa Cover Letter: Know The Formatting Essentials

A properly structured cover letter for UK visa can help you obtain your visa faster as you plan to visit the UK. Here are some essential guidelines that will help you format the document to enhance readability.

• Details of the recipient
• Formal greeting and salutation
• Purpose of visit and intention
• Itinerary and finances
• Details of supporting documents
• Intention to return
• Contact information

Additional Tips For Write your Cover Letter for UK Visa

Now that you have checked out the UK tourist visa cover letter sample , here are some tips that should help you write a cover letter as impactful as this.

• Keep your cover letter for UK visa clear and to the point, avoiding unnecessary details
• Proofread and edit the cover letter to remove flaws like grammar and spelling errors
• Maintain a professional and enthusiastic tone throughout the document
• Provide accurate details about your trip, finances, and intentions
• Focus on strong ties with your family members and homeland to ensure your return
• Comply with specific guidelines provided by the embassy

Different types of cover letters to strengthen your UK visa

Check out the different types of cover letters for UK visa that you might need to strengthen your application. 

• Cover letter for UK tourist Visa
• Covering letter for UK business visa
• Cover letter for UK student visa
• Cover letter for UK seasonal visa
• Cover letter for UK dependent visa
• Cover letter spouse visa UK
• Covering letter for family visitor visa UK

Final Checklist For Writing a Cover Letter

Whether you are writing a UK tourist visa cover letter from India or a letter to complement your business visa, here’s the final checklist you must read.

• Address the cover letter for UK visa to the right authority
• Write the letter in a professional tone to enhance quality
• Leave no room for grammar or spelling errors in the letter
• Follow the recommended format in the cover letter
• Mention all the supporting documents and you intent of visit
• Demonstrate your strong ties with your family and country

A cover letter for UK visa explains the purpose of your visit, financial stability, and ties to your home country. It goes a long way in strengthening your visa application and explains your intentions.

You must understand that a cover letter isn’t mandatory. However, writing a cover letter for UK visa for travellers, students, business professionals, and dependents enhances their chances of obtaining approval.

Your letter for UK visa should include the following details:

• Your name and address
• The details of the recipient
• A formal salutation
• The purpose of your visit
• Details of the trip
• Information about supporting documents
• Your intention to return
• Conclusion with contact information

Yes, we highly recommend using a template as a guide to write your cover letter for UK visa . However, take care to customize it to your specific situation. 

In case your previous UK visa application was rejected, address the issue for rejection and justify your stance in the cover letter. Explain how you have rectified these issues or present a change in circumstances to increase your chances of your approval.

While there’s no strict word limit, try to be clear and concise. Ideally, keep it within one page. Make sure to focus only on the key details. This will help you prepare a strong cover letter for your visa application.

Mr. Sugathan

Mr. Sugathan is the founder of Professional Writing Services. He is an Army veteran who served the nation for more than two decades. During his tenure, he was involved in a lot of documentation and secretarial works. He has been drafting letters and documents on a daily basis.

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Cover Letter for Schengen Visa Visiting Family [Sample, Template & Tips on How To Write] in 2024

How to write a cover letter for schengen visa visiting family, 1. introduction.

Start your letter by introducing yourself. This includes:

• Passport number
• Date of birth
• Nationality
• Current residence address
• Contact details

2. Purpose of Visit

Detail the primary purpose of your visit. Mention that you’re visiting family members, specifying who they are, their relation to you, and their residence address in the Schengen area. It’s beneficial to underline that family reunions are the sole purpose of your trip.

3. Travel Itinerary

In this section, provide a brief overview of your travel itinerary. Mention:

• Arrival and departure dates
• The Schengen country you’ll first land in
• Your planned movement within the Schengen zone (if you’ll be traveling to more than one country)

4. Detailed Trip Plan

Expand on your travel itinerary:

• Mention any events or family functions you plan to attend.
• Discuss places of interest you might visit with family members.
• Give an idea of how you plan to spend your time. This paints a picture of a personal, family-centered trip.

5. Accommodation Details

Discuss your accommodation arrangements during your stay:

• If staying with family, mention their address and provide a consent letter or invitation from them.
• If you’ve booked a hotel for any part of your stay (perhaps due to space constraints at your family’s residence or a side trip), provide those details and reservations.

6. Financial Proof

Highlight that you have the financial means to support yourself during your visit:

• Mention bank statements or salary slips you’re attaching.
• If your family is sponsoring your trip or covering some of your expenses, provide documentation of their willingness and their financial capability to do so.

7. Ties to Home Country

This section is crucial. The Schengen authorities want to ensure that you have strong reasons to return to your home country. Mention:

• Your current job or business, including position and duration of employment or business operation.
• Property or assets you own in your home country.
• Close family members residing in your home country, emphasizing your need to return.

8. Previous Travel History

If you’ve traveled to other countries in the past, especially the Schengen zone, mentioning this can bolster your application. It indicates that you’ve respected visa conditions before and adds credibility to your current application.

9. Conclusion

Conclude by summarizing your intent, assuring the visa officer of your plans to return after your visit. Express hope that the consulate will grant the visa, allowing you to spend quality time with your family.

10. Signature and Date

End the letter with your signature, full name, and date.

4 Tips For Writing Your Cover Letter

• Clarity : Ensure your cover letter is clear and easy to understand.
• Brevity : While you want to provide all necessary details, keep your letter concise.
• Proofreading : Avoid typos and grammatical errors to make a professional impression.
• Attachments : Clearly list all the attachments you’re enclosing with your application.

What Should I Do if There’s a Change in My Travel Plans After Submitting the Cover Letter?

If there’s a change in your travel plans after submitting the cover letter for your Schengen visa application:

• Inform the Embassy/Consulate : Contact the embassy or consulate where you submitted your application as soon as possible to inform them about the changes.
• Submit Revised Documents : Provide updated documents reflecting the new travel plans. This may include a revised cover letter, updated itinerary, or new hotel bookings.
• Explain the Changes : Clearly explain the reasons for the changes in your travel plans and ensure that they are consistent with the visa type you are applying for.
• Check for Additional Requirements : Ask the embassy or consulate if any additional information or documentation is required due to the change in plans.

Promptly addressing any changes can help prevent misunderstandings and potential delays in your visa processing.

Can I Include Additional Documents That Aren’t Mentioned in the Cover Letter’s Attachments Checklist?

Yes, you can include additional documents that are not listed in the cover letter’s attachments checklist if you believe they strengthen your application:

• Relevant Documents : Include documents that provide further evidence of your ties to your home country, financial stability, or purpose of travel.
• Clearly Label and Explain : Ensure that each additional document is clearly labeled and referenced in your cover letter, explaining why it is relevant to your application.
• Avoid Unnecessary Information : Only include additional documents that are directly pertinent to your application to avoid overloading the embassy or consulate with unnecessary information.

Providing comprehensive and relevant information can aid in the decision-making process of your visa application.

Should I Get the Cover Letter Notarized or Officially Verified?

Generally, it is not necessary to get your cover letter for a Schengen visa notarized or officially verified:

• Standard Requirements : Most Schengen visa applications do not require cover letters to be notarized.
• Official Verification Unnecessary : Unless specifically requested by the embassy or consulate, official verification is not typically needed.
• Authenticity and Accuracy : Your cover letter should be truthful and accurate, as providing false information can lead to visa refusal or other legal consequences.

Schengen Visa Cover Letter Attachments Checklist

To ensure a seamless evaluation of my Schengen visa application for visiting my family in [Schengen Country, e.g., “Germany”], I have meticulously compiled a checklist of all the documents I’m submitting.

This list serves as an easy reference to guarantee that all necessary documentation is reviewed and that no vital information is overlooked.

Below is the detailed breakdown:

• Completed Visa Application Form: The official Schengen visa application form, filled out accurately and signed.
• Passport and Photographs: My valid passport with a minimum of two blank pages and at least three months’ validity post the intended stay date. Attached are also two recent passport-sized photographs conforming to the Schengen specifications.
• Proof of Accommodation: Hotel reservations or if staying with family, a formal invitation letter from the host detailing the address and the duration of stay.
• Travel Itinerary: Detailed flight itinerary showing entry and exit from the Schengen area.
• Employment Letter: A recent letter from my employer, indicating my job position, the duration of my employment, my salary, and the period of approved leave.
• Travel Health Insurance: A copy of my travel insurance certificate, covering emergency medical situations and repatriation, with a minimum coverage of €30,000.
• Proof of Sufficient Financial Means: Recent bank statements, pay slips, or other documents that prove my financial capability to support my stay in the Schengen area.
• Family Ties Evidence: If applicable, documents such as birth certificates, marriage certificates, or any other official documents that validate my relationship to the family member I’m visiting.
• Previous Schengen Visas: If applicable, copies of previous Schengen visas or permits.
• Additional Supporting Documents: Any supplementary documents that substantiate the purpose of the visit, such as photographs, email conversations, or any other evidence of the family relationship.

Sample Cover Letter for Schengen Visa Visiting Family in 202 4

Subject: Application for Schengen Visa for Visiting Family

Dear Sir/Madam,

I am writing to apply for a Schengen visa to visit my [relation, e.g., “sister”] residing in [Schengen country, e.g., “Germany”] from [start date] to [end date].

I am a [your profession, e.g., “software engineer”] at [your company’s name, e.g., “ABC Tech”], and I’ve been employed there since [start date of your employment, e.g., “January 2020”]. I am granted leave from [start date] to [end date], after which I will resume my professional responsibilities in [your country, e.g., “the USA”].

The primary purpose of my visit is to spend quality time with my family, especially my [relation, e.g., “sister”], Ms. [Family member’s name, e.g., “Jane Doe”], who resides at [family member’s address]. During my stay, we plan to [briefly describe what you plan to do, e.g., “explore the cultural heritage of Berlin and visit the picturesque countryside of Bavaria”].

Enclosed with this letter are the following documents as evidence to support my visa application:

• Completed visa application form
• Passport-sized photographs
• Valid passport and previous travel documents
• Employment letter stating my job position, salary, and the approved leave duration
• Travel health insurance
• Flight itinerary and hotel reservations
• Proof of sufficient financial means for the intended stay

Regarding the duration and frequency of my visits, I intend to stay in [Schengen country, e.g., “Germany”] for a duration of [number of days, e.g., “25 days”]. In the past three years, I have visited the Schengen area twice, primarily to spend holidays with family, without any visa violations.

My [relation, e.g., “sister”], Ms. [Family member’s name], has been residing in [Schengen country] for the past [number of years, e.g., “five years”], working with [her company’s name, e.g., “XYZ Corp.”] and holds a permanent residency status. Our family has maintained strong ties, and this visit will further strengthen our bond.

For any further clarifications regarding my visit, you may contact me directly at [your phone number] or [your email address]. Additionally, my [relation, e.g., “sister”] can be reached at [her phone number] and [her email address].

I assure you of my genuine intent for this visit and my commitment to return to [your country, e.g., “the USA”] at the end of my stay. I kindly request you to consider my application positively.

Thank you for your time and consideration.

Yours sincerely,

Frequently Asked Questions (FAQs)

Can i draft the cover letter by hand or should it be typed.

It’s recommended to type the cover letter for clarity and professionalism. Handwritten letters might be difficult to read and appear less formal.

Can I use the same cover letter for multiple Schengen countries if I'm visiting family in more than one country?

No, it’s advisable to draft separate cover letters for each country, tailoring the content to your plans and the family you’ll be visiting in each nation.

Is it mandatory to attach all documents mentioned in the attachments checklist?

While the checklist serves as a guide, you should only include relevant documents. For instance, if you haven’t had prior Schengen visas, you wouldn’t need to include past visas in your submission.

How long should I wait before following up on my visa application after submitting the cover letter and accompanying documents?

It’s recommended to wait for at least 15 business days before inquiring about the status of your visa application unless you’ve been given a different timeline by the embassy or consulate.

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Sample Request Letter for Expedited Visa Appointment

In this article, I will guide you step-by-step on how to write an effective request letter for an expedited visa appointment, share a customizable template to get you started.

Key Takeaways: Understand the Purpose : Recognize the importance of a request letter for expediting your visa appointment. Be Concise and Clear : Ensure your letter is straightforward and to the point. Support with Documentation : Attach any supporting documents to strengthen your case. Follow a Structure : Use the provided template to maintain a professional format. Personal Experience Tips : Benefit from insights gained from my extensive experience in writing such letters.

Step 1: Know Your Audience

Understand that the embassy or consulate staff are your audience. They handle numerous requests daily, so your letter should be respectful, concise, and clear.

Step 2: State Your Purpose Clearly

Begin your letter by stating the purpose of your request. Clearly mention that you are seeking an expedited visa appointment and provide a valid reason, such as a medical emergency, business obligation, or educational commitment.

“I am writing to request an expedited appointment for my visa application due to a medical emergency that requires my presence in [Country].”

Step 3: Provide Supporting Evidence

Your request should be backed by evidence. Include any relevant documents, such as a doctor’s note, business invitation, or university acceptance letter, to substantiate your claim.

Step 4: Personalize Your Letter

While it’s important to be professional, adding a personal touch can make your letter stand out. Briefly share how the delay in obtaining a visa could affect your situation.

“This expedited appointment is crucial as it will allow me to undergo necessary medical treatment and ensure my well-being.”

Step 5: Be Courteous and Thankful

Always conclude your letter by thanking the recipient for considering your request. A polite tone can leave a positive impression.

Closing Example:

“Thank you for considering my request for an expedited visa appointment. I appreciate your assistance and understanding in this urgent matter.”

Template for Request Letter for Expedited Visa Appointment

[Your Full Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address] [City, State, Zip Code]

Subject: Request for Expedited Visa Appointment

Dear [Consulate/Embassy Staff],

I am writing to request an expedited appointment for my visa application due to [state your reason, e.g., a medical emergency, urgent business meeting, etc.]. I have an urgent situation that necessitates my presence in [Country] at the earliest possible opportunity.

[Provide a brief explanation of your situation and attach any relevant supporting documents.]

I understand the demands on your office and appreciate any assistance you can provide to expedite my visa appointment. I am fully prepared to attend the interview at your earliest convenience and have all the necessary documentation ready.

Thank you for your consideration and assistance in this matter. I look forward to your positive response.

[Your Full Name]

Personal Tips from Experience

• Timeliness is Key : Submit your request as soon as your need for an expedited appointment arises.
• Follow Up : If you don’t hear back within a reasonable time, a polite follow-up can underscore the urgency of your request.
• Clarity Over Length : Keep your letter concise; clarity and brevity are more impactful than lengthy explanations.

Frequently Asked Questions (FAQs)

Q: how can i effectively request an expedited visa appointment.

Answer : I recently had to request an expedited visa appointment due to a last-minute business opportunity. I emphasized the urgency and provided supporting documents, which helped me secure a faster appointment.

Q: What should I include in my request letter for an expedited visa appointment?

Answer : In my request letter, I included a detailed explanation of my situation, attached proof of the emergency, and respectfully asked for an expedited process. This approach seemed to resonate well with the embassy officials.

Q: How long does it take to get a response for an expedited visa appointment request?

Answer : From my experience, it took about a week to get a response for my expedited visa appointment request. However, I made sure to follow up regularly without being pushy.

Q: Can I request an expedited visa appointment for a personal reason?

Answer : Yes, I requested an expedited visa appointment for a personal emergency. I was transparent about my circumstances, and thankfully, the embassy understood and accommodated my request.

Q: What is the success rate of getting an expedited visa appointment?

Answer : In my circle, about half of the people who requested an expedited appointment were successful. It seems like having a valid and urgent reason significantly increases the chances.

Q: Is there a specific format to follow when writing a request letter for an expedited visa appointment?

Answer : When I wrote my request letter, I followed a formal letter format, clearly stated my purpose in the subject line, and remained concise yet persuasive in my explanation. This format appeared to be well-received.

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