usm master thesis format

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Universiti Sains Malaysia (USM) Thesis Template (Version 2024)

usmthesis is a LaTeX class for typesetting a Universiti Sains Malaysia (USM) postgraduate research thesis. (V6 Updated February 05, 2024 by Joseph Boon Han, Ooi to best match the latest template provided by the university. Please read the comments in usmthesis.tex as well as the changelogs in usmthesis.cls and CHANGELOG.txt.)

This template is built upon the work of LianTze Lim who published the 2016 version. That version in GitHub is maintained by wnariffin as of January 2023.

Lim's website: https://liantze.penguinattack.org/latextypesetting.html

"Official" GitHub: https://github.com/wnarifin/usmthesis

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Institute of Postgraduate Studies  |  Universiti Sains Malaysia

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Exam - Research Mode Programme 

Step by step guide to thesis submission.

• Download the Notice of Thesis Submission form from the IPS website, fill and print the information required.
• Please ensure that your title is correct before printing out the form.
• Submit the form to your Supervisor for approval.
• Your supervisor will then submit the form to your School / Centre / Institute for the nomination of examiners.
• The Dean / Director will forward the form to IPS for the appointment of examiners.
• Check with IPS or check with your Campus Online on the status of your Thesis Submission.
• Download the Verification and Draft Thesis Submission form from IPS website, fill and print the information required.
• Submit the softcopy of the draft thesis (chapters only) for Turn-it-in screening at the respective School / Centre / Institute.
• Format checking and verification must be made at the IPS before submitting the eight (8) copies of the thesis. IPS will not accept any thesis that has not been written in accordance with the prescribed format.
• Obtain the signature of the Supervisor and the Dean / Director of the School / Centre / Institute.
• Master - RM750 (Local) |  USD250 (International)
• Doctor of Philosophy - RM1000 (Local) |  USD375 (International)
• A student from a School and Institute/Centre (INFORMM, INOR, PTPM, IPPT and IPPTN only) must submit seven (7) copies of the thesis to the School and one (1) copy to the IPS.
• A student from a Centre / Institute (ABRC, CCB, CENPRIS, CGSS, CEMACS, CEDEC, IPharm, ISDEV, NAv6, PPAG and PRN) must submit four (4) copies of the thesis to the Centre / Institute and four (4) copies to the IPS.
• Check the IPS website for the viva schedule.
• A student is awarded a Doctor of Philosophy / Master’s Degree.
• A student is awarded Doctor of Philosophy / Master's Degree subject to changes/corrections to the thesis as listed in the Viva-voce Panel Report.
• A student is awarded Doctor of Philosophy / Master’s Degree subject to changes/corrections to the thesis as listed in the Viva-voce Panel Report. The corrected thesis MUST be verified by the Viva-voce Panel after the student has made the changes/corrections.
• A student is allowed to re-submit the thesis for re-examination after the candidate has made the changes/corrections to the thesis as indicated in the Viva-voce Panel Report. The thesis MUST be re-viva and the candidate MUST attend another viva-voce. The result of the re-viva will be only PASS or FAIL.
• A student is not eligible to be awarded a Doctor of Philosophy / Master’s Degree and is not allowed to re-submit the thesis for examination.
• After the viva, the Thesis Examination Panel will inform the student of the viva-voce outcome and the necessary corrections that have to be made on the thesis. The student must obtain the list of corrections from the secretary of the thesis examination panel after the viva.
• Once the corrections have been verified by the Dean / Director of the respective School / Centre/ Institute, download and fill the Final Thesis Submission form which can be obtained from the IPS website.
• Format checking and verification must be made at IPS before submitting the final thesis.
• Obtain the signatures of the respective Supervisor and School / Centre/Institute.
• Make two (2) copies of the thesis. For Masters, the thesis must be in red hardbound cover with gold lettering and for Ph.D., the thesis must be in black hardbound cover with gold lettering. Beside the hardcopy, the final content of the thesis is to be produced on a CD. The information of the thesis must be written clearly on the CD label.

The two (2) copies of the CD and the two (2) copies of the hardbound final thesis must be submitted:

*One (1) copy to the School / Centre / Institute and one (1) copy to the IPS.

Disclaimer:  Universiti Sains Malaysia shall not be liable for any loss or damage caused by the usage of any information obtained from this web site. We reserve the right to revise any information from time to time at our absolute discretion without prior notice and shall not be liable for any loss or damage on any ground due to such revision.

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Guidelines for Preparation and Submission of a Master’s Thesis

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The following guidelines are intended to assist students in the preparation of theses, to establish a University-wide consistency of form, and to ensure high standards of quality. Students are responsible for submitting theses that adhere to general University requirements. Students should prepare their manuscripts, including all documentation, in accordance with an accepted manual of style approved by the appropriate school or department.

Paper Quality

The original copy of the thesis must be on white 8-1/2 x 11 bond paper of at least 20 pound weight containing 25% or more rag content (e.g. Southworth Cotton Business Paper). Submissions printed on standard copy paper will not be accepted.

All copies of the thesis must be produced with text that is dark enough and clear enough to be easily readable. The thesis must be double-spaced throughout, with the exception of quotations, footnotes, illustrations, bibliographies, and appendices which may be single spaced. Additionally, poems for a Stonecoast MFA thesis may remain single-spaced.

Corrections

The final copy must be clean and neat without visible corrections.

The margins of the thesis must be at least 1.5 inches from the left edge of the paper and at least one inch from the other three edges, leaving a maximum copy area of 5.75 x 9.

Required/Optional Items and Arrangement of the Thesis

The final copy of the thesis must include certain items; other items are optional. Items should be arranged in the order listed below:

• Title Page (required) ( sample )
• Acknowledgments (optional)
• Preface (optional)
• Abstract (required) (for MFA thesis, 200 word limit)
• Table of Contents (required)
• List of Tables (required)
• List of Figures (required)
• Text of Thesis (required)
• References (required)
• Appendix B – Final Approval (required)   ( sample )

A thesis contains two sets of numbers. The preliminary pages (items 1-8 of the thesis) should be numbered consecutively in small Roman numerals. The title page should be considered “i” but should not be numbered. Beginning with the text, all pages must be numbered consecutively in Arabic numerals (items 9-11 of the thesis).

Illustrations and Inserted Material

Graphs, diagrams, photographs, and other material included in a thesis must be on paper that meets the specifications described above.

Copies and Binding

The library accepts prepared theses and dissertations for binding. Students should prepare their manuscripts, including all documentation, in accordance with the accepted manual of style approved by the appropriate school or department.  All students are required to use the binding service provided through USM’s Glickman Library. Students must submit payment for binding services in the form of a check or money order (payable to USM).  Binding costs are as follows: first copy, for the USM Library, is free; second copy, for academic department (if required), $25.00; any additional copies, for the student, $25.00 each. (Please note, Stonecoast MFA students will not have to pay this fee separately, as it is built into their final semester fees as part of their low-residency program.)

Find more information on the Thesis and Dissertation Binding page.

For binding questions only, please contact: Shiloh Parker at 780-5417 or  [email protected] .

For all other questions please contact your faculty advisor.

Additional Policies

• Students should prepare the manuscript for a thesis or project in accordance with the APA Manual of Style (unless their program requires another citation style).
• In general, the preceding University policies also apply to the preparation of project reports.
• Unless the department has a policy forbidding it, students having only the project or thesis to finish may still participate in graduation. Diplomas will be mailed when work is complete.

Bindery & Content Release Form For USM Digital Commons

Print and complete this  content release form  to submit with your thesis.

Download Thesis Template

Please be informed that the thesis template is for USM STUDENTS AND STAFF ONLY. You can obtain the templates as below:

1. Thesis Template (by Research)

2. Dissertation Template (MSc Mixed Mode) for AMDI Students.

3. Dissertation Template (Master of Medicine)for AMDI Students.

     Format A            Format B

 4. Over the AMDI Library counter

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• Last updated on 02 Jun 2021 .