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How to Email a Professor Regarding Research

Your email should:.

• have an informative subject line
• be formal: Dear Dr. Smith; Sincerely, Your Name
• not use Mrs. or Ms.
• NOT have slang, abbreviations, or emoticons
• address any qualifications the professor is looking for
• demonstrate your experience
• state specifically your interest in that research group (you need to read the professor's website)
• explain why research is important for your goals
• ask to schedule a meeting or say that you will be coming to office hours

DO NOT SEND THIS EMAIL

Generalized from an email to a UCSC Professor

Hi Joe, 

My name is  Name  and I am a major in  Major .  Is there space in your lab for an undergraduate?  If so, what is the pay rate?

Thanks, Name

DO SEND AN EMAIL LIKE THESE

General email to a stem professor.

Subject:  Meeting to discuss undergraduate research opportunities in  topic

Dear Professor   X ,

I am a year  student at university  majoring in major .   How you found out about the professor's research .   Expression of interest in specific paper or topic.   I would appreciate the chance to talk with you about your research in  topic of interest and about possible undergraduate opportunities in your lab.

My  experience in research   experience or class,  confirmed my intention to develop my research skills and goal.  I know you are very busy. We could schedule an appointment or I can drop by your office hours on  day and time .

I have attached my resume and unofficial transcript.  Please let me know if there is any other information I can provide. I look forward to talking to you soon.

________________________________

Generalized from an email to a UCSC professor

Subject:  Possible undergraduate research opportunities

     I am a (year, major) at (university) and I am writing to ask about opportunities for undergraduate research in your lab beginning (time period) . I have conducted undergraduate research on (topic) with (names) in (program or class) . (Expression of interest in the topic) . I would like to continue a path of research on (topic) and would ultimately allow me to (career goal) . I am especially interested in your previous work on (describe a paper or talk) .

I have attached my CV and unofficial transcript to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.

Your Name Email address 

________________________

From University of Virginia, How to Sucessfully E-mail Professors

Dear Dr. Smith, My name is X  and I'm a second year biology major at UVa. In my introductory and upper-level coursework, I've developed a passion for science and am extremely interested in pursuing independent research as an undergraduate. An extensive research experience will greatly help me consolidate my future career choice. I am personally greatly interested in the molecular biology of stem cells. Recently I read your 2011 paper on the role of microRNAs in the differentiation of muscle stem cells and became fascinated by your work. In particular, I found it amazing that microRNAs can alter the fate of a cell in such a profound way. If possible, I would love to start working on a long-term project in your lab beginning this summer. Would you be available to meet sometime this week to discuss your research? I would also be happy to volunteer in your lab for a few weeks before we commit to anything to see if this is a good match. My transcript and resume are attached in case you are interested. I look forward to hearing from you! Thank you, X

_________________________

Template from UC Irvine

Dear  Professor X :

My name is  Peter Anteater , and I am very interested in becoming involved in research in  Subject Area . I am a  X  year student with a GPA of  X . I have taken  Courses  and  Additional Experiences . My goal is to  Goal .

I have reviewed your faculty profile and am interested in the work that you have done. I was intrigued by your journal article,  "Article Title."  It  Additional Information about Topic . I would like to get involved in research in this area because it will help me to better prepare for  Goals .

Would it be possible to meet with you to further discuss  Topic  and my possible involvement in research? I am available  Days and Times . I look forward to hearing from you.

Sincerely, Peter Anteater Student ID Address  Phone Email

University of California Santa Cruz, 1156 High Street, Santa Cruz, CA 95064

© 2024 The Regents of the University of California. All Rights Reserved.

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Tips for Writing an Email to Faculty about Research

For many students, the best way to get involved in research is to email faculty/principle investigators directly to ask about research opportunities. An email is an opportunity to highlight your shared interest in their research topic and to highlight attributes that will make you a good undergraduate researcher to work with. This page will help you write a concise and targeted email to maximize your chance at a reply.

The subject

Be short, but be clear what you are writing about. Something like “Undergraduate Research Opportunities in Your Lab” or “Openings for Undergraduates to do Research in [your research topic]” should work. Do not simply use “Hi” or “Research” as a subject.

The greeting

A formal greeting is always a safe bet, so always address the recipient using a proper title. When contacting faculty or postdoctoral fellows, “Dear Dr. ______,” is appropriate. If you are contacting someone without a doctorate or M.D., use “Dear Mr. ______,” or “Dear Ms.______” If you are unsure, always err on the side of using “Dr.” Never open an e-mail with “To whom it may concern” or any similarly vague phrase.

The main text

In the first line, identify yourself with your year in school and your major or anticipated major as well as your interest in research (e.g., “I’m a sophomore political science and public policy major looking to do research on voting rights in the South.” or “I’m a first year Neuroscience major and hope to get involved in Alzheimer’s research as soon as I can.”). You also want to explain why you why you are contacting this faculty in particular. It helps to mention how you know the recipient or where you got their contact information. If you took a class with them or have spoken with someone doing research with them, say so. If you are contacting them based on their profile on the department website, it is fine to say something like “When lookin for research opportunities in [subject area], I found information about your research on the department’s website.”

Next, explain your specific interest in this faculty’s research . Your goal here is to establish a shared passion for the particular area in which this faculty member conducts research — the more specific, the better. Are there aspects of their research that fascinate you? Do you want to be able to contribute to the understanding of some specific problem or issue? Is there something about your past classwork or research experience that sparked your interest? If there are broader motivations that drive you, include a sentence in your email explaining them. In addition, it can be helpful to pick a recent paper or book they’ve published and read or skim it. You don’t have to sound like an expert, but it helps to mention a recent finding that interests you and possibly ask a good question about their research (e.g., “Is the protein you study also regulated in a cell cycle-dependent manner?”). Be sure to describe any relevant experience or completed courses that would make you well suited to do research with the faculty, but keep in mind your shared interest/passion may be just as important as your background.

One word of caution: you don’t want to make it seem that their lab or their research project is only a stepping stone to the next step in your career (graduate school or medical school) — this might turn off many who are devoted to research and want to recruit students with a shared passion.

Grades and your CV/resume

While grades are certainly not the only factor faculty will consider, you may wish to include your GPA if you feel that it merits mentioning. However, refrain from making it the focal point of a sentence; instead, you can bring it up in the context of wanting some experience outside of class (e.g., “I am enjoying my classes so far and doing well (my GPA is 3.7), but I feel that I will learn a lot more by exploring my interests beyond the classroom”). Similarly, if you have a CV/resume that includes relevant research experience, you may want to include it (e.g., “I’ve attached my resume in case it might be helpful for you to know a bit more about me.”). If your academic qualifications are not as great as you’d hoped (for example, your GPA is on the lower end), you can put off attaching the CV for now and just state that you would be happy to send a CV or any other material if needed.

Concluding sentences and closing

Now you are ready to wrap up with a brief concluding statement. Thank the recipient for their time and ask for an opportunity to meet with them to discuss their research projects and to how to get involved in the type of research they do. A warm but simple closing (“Sincerely,” or “Best regards,”) is fine. It may help to include your email or phone number under your name if you have invited the recipient to contact you.

General considerations and next steps

First, remember to keep the email reasonably short. Two small paragraphs should cover everything you need say. Also, remember to proofread carefully. Spelling and grammar errors will reflect negatively and your attention to detail. Don’t use slang or abbreviations common in texting. Think of the email as something you would turn in for a grade. That said, be yourself! While it is best to be formal, the email does not have to be bland; let some of your personality show through. Lastly, if you don’t receive a reply after about two weeks, it’s okay to follow up by forwarding your original email back to the recipient and politely add “Dear Dr. ______, I’m writing to follow up on my earlier email about research opportunities in [your area of research]. I remain interested in speaking with you about your research if you are able. Thank you in advance for your time and consideration.” Faculty are very busy and your persistence may be appreciated, so it’s even okay to send another follow up email after another few weeks if you don’t hear back. After that, it may be time to move on to other opportunities.

Sample email

Dear Dr. ______,

I am a sophomore Computer Science major, and I am especially interested in your research on artificial intelligence.

With artificial intelligence constantly evolving, I am interested in exploring its true capabilities and how machine learning can improve language processing. While looking for research opportunities to explore my passions within artificial intelligence, I came across your Natural Language Processing Group at UNC. Connecting the capabilities of artificial intelligence and exploring its ability to communicate with human language is very captivating. I am enjoying my classes so far and doing well (My GPA is 4.0), but I am eager to supplement my classroom learning with a research opportunity. I feel that I would be able learn more about artificial intelligence by becoming a part of your research group or a similar project on campus. I’ve attached my resume in case it’s helpful for you to know a bit more about me and my research background.

I would appreciate an opportunity to briefly meet with you or someone in your research group to discuss your research and how I might be able to support your work at some point in the next three years. If you are able to meet with me, please let me know some times you are available to talk. Thank you in advance for your time and consideration, and I look forward to hearing from you.

[include a signature with your Name, Major, Class of 202_]

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How to Write an Email to a Professor (With Examples)

Hannah Yang

Table of Contents

How to email a professor in 7 steps, email to professor examples.

Emailing your professor can be a daunting task.

Writing professional emails is never easy, but composing an email to a professor can feel especially nerve-racking. After all, your professors have a lot of control over your academic success and your future career, so you don't want to make a mistake.

So, how exactly do you write a successful email to a professor?

In this article, we’ll give you a step-by-step guide for how to write an email to your professor, plus a set of email templates you can use.

We’ve broken the process of emailing your professor into seven simple steps.

Step 1: How to Write the Subject Line

Start by writing a clear, concise subject line for your email.

Your subject line should be specific to your situation. Ideally, your professor should understand why you’re emailing them without even having to open the body of your message.

For example, if you’re emailing to request an extension for a research paper, you can use the subject line “Research paper deadline extension.” Or, if you’re emailing to ask for a clarification about the syllabus, you can use the subject line “Question about class syllabus.”

Step 2: How to Address a Professor in an Email

You should start your email with a formal salutation.

You can use formal greetings, such as “Dear” or “Hi,” followed by your teacher’s preferred title, whether that’s “Professor [Last Name],” “Mr. [Last Name],” “Ms. [Last Name],” or simply “[First Name].”

If you’re not sure about your professor’s title, “Dear Professor [Last Name]” is always a safe bet.

Step 3: How to Start an Email to a Teacher

Start your email by introducing yourself and explaining which class you’re in. For example, you might write, “My name is Hannah, and I’m a freshman in your ENGL 453 class.”

It’s common for professors to teach multiple classes, especially at large universities, so they don’t always know all their students by name. If you’re emailing from your academic account, they’ll likely be able to see your full name in the system, but it’s still better to be safe than sorry.  

Of course, if you’ve already established a working relationship with your professor, and they know who you are, you don’t have to introduce yourself. Instead, you can start your email with a friendly greeting, such as “I hope your week is going well” or “Happy Friday!”

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Step 4: How to Explain Your Request

Now that you’ve finished your introduction, it’s time to explain all the essential information about why you’re writing this message.

Professors lead busy lives, so try to keep the body of your email as concise as possible. Don’t use a whole paragraph when a single sentence would do.

Try to keep a professional tone while you explain your request. You don’t need to sound overly stiff, but you should generally avoid using slang or making jokes.

If you’re writing about an issue that includes personal details, such as a health issue or the loss of a loved one, it’s okay to be vague when explaining your reasons. Don’t feel pressure to include details about your personal life that you’re not comfortable sharing.

Finally, be specific about what kind of follow-up action you’re requesting from your professor, if any. For example, you can write, “Please let me know if it would be possible to extend the deadline,” or “Please send me your feedback on this draft at your earliest convenience.”  

Step 5: How to End an Email to a Professor

You can end the body of your email with a simple expression of gratitude. You can write something like, “Thank you for your understanding and support,” or simply “Thanks for your time.”

Step 6: How to Sign Off an Email

Sign off your email with a simple closing salutation, followed by your first name.

Keep it simple and polite. Popular choices include “Best,” “Thanks,” “Sincerely,” and “Regards.”

Step 7: Edit Your Email with ProWritingAid

You don’t want to send your professor an email riddled with grammar mistakes, especially if it’s your English professor! And even if they teach a different subject, like math or biology, you still want to make sure you’re putting your best foot forward.

Editing your email with ProWritingAid can help you avoid mistakes. Our editing tool will correct grammar errors, spelling typos, and weak word choices.

You can even ask the tool to help you ensure you’re using a formal tone so your email doesn’t come across as casual or unprofessional.

Now that we’ve gone over the seven steps for writing an email to a professor, let’s look at some examples.

Here are some email templates you can use, depending on your specific situation.  

Sick Email to Professor Example

Subject line: Missing class today

Dear Professor [Last Name],

My name is [your name], and I’m a student in your class [class name]. I’m writing to let you know that I won’t be able to make it to class today, due to health issues. [Insert details if needed].

Please let me know what material we’ll be covering so I can make it up before the next class.

[Your name]

Sample Email to Professor Asking for Help

Subject line: Help with [class name]

My name is [your name]. I’ve been really struggling with your class [class name] this semester, and I’m having a hard time understanding [details].

Would you have time to sit down with me and help me better understand the material? I would welcome any support you can offer.

Thank you in advance! I look forward to hearing from you.

How to Email a Professor About a Grade

Subject line: My grade for [assignment/exam name]

I hope your week is off to a good start!

I recently received my grade for [assignment/exam name], and it was lower than I expected. Could you please tell me where I lost points?

I know you have a busy schedule, but I would really appreciate more details, since I’m sure that information could also help me improve my grades in the future.

Thank you so much for your time!

Sample Email to Professor for Research

Subject line: Research opportunities in your lab

I hope you’re doing well!

My name is [your name], and I’m a [year, major]. I’m writing to ask about research opportunities in your lab next semester.

I’m really interested in the topic you’re researching because [details], and I have experience conducting research with [previous experience, if any].

Please let me know if you have any openings that might be suitable for me. I look forward to hearing from you!

How to Write an Apology Email for Missing a Class

Subject line: Missing class yesterday

I hope your week is going well.

I’m writing to apologize for missing your class [class name] yesterday. I was unable to attend because [details].

I know it was an important class and that I shouldn’t have missed it. I’ll do my best to ensure this doesn’t happen again. Thank you for your support and understanding.

Extension Email to Professor Example

Subject line: Extension for [Assignment Name]

My name is [your name], and I’m a student in your class [class name]. I’m writing to request an extension for our assignment about [assignment details].

I’ve been struggling to complete the assignment in time because of [reasons]. I would really appreciate it if you could extend the deadline to [new deadline date], due to my situation.

Please let me know if that would be okay. Thank you so much for your flexibility.

Thanks again,

How to Write a Follow-Up Email to a Professor

Subject line: Follow-up re: [subject]

I recently emailed you about [topic].

I’m just writing to follow up on my previous email and make sure you’ve received it. If you have, please let me know when I can expect a reply.

Thank you again for your time!

Warm regards,

How to Email a Professor About Getting Into Their Class

Subject line: Joining your class [class name]

My name is [your name], and I’m a [year, major] at [school name]. I’m interested in joining your class [class name]. I’m really fascinated by [topic] because [reasons], and I’ve heard that your class is a must-take class for students interested in [topic].

I don’t know how much demand there is for the class, but I’m curious if there’s anything I should do in advance to increase my chances of getting into the class.

Thank you for your consideration! I look forward to hearing from you.  

There you have it—our guide for composing a clear and professional email to a professor.

Good luck, and happy writing!

Hannah is a speculative fiction writer who loves all things strange and surreal. She holds a BA from Yale University and lives in Colorado. When she’s not busy writing, you can find her painting watercolors, playing her ukulele, or hiking in the Rockies. Follow her work on hannahyang.com or on Twitter at @hannahxyang.

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How to Email a Professor About Research Opportunities

Written by Nathan Brunner .

Last updated on March 26, 2024.

Amateurish emails are a deal-breaker for most professors. Therefore, if you’re hoping to land a research position, it’s essential to craft the perfect pitch!

When emailing a professor about research opportunities, you should use an informative subject line, formally address the professor, emphasize that the professor’s expertise relates to your research, and list your qualifications related to the field of study.

Applying these tips will significantly improve your chances of joining their research group!

Tip : Find College Student Jobs on Salarship .

Sample Email Asking for a Research Opportunity

Before we start, here is a generic sample email that you can customize to your needs:

Dear Professor <<Surname>> , I am a  <<year>>  student at  <<university>>  majoring in  <<major>> .  << Explain how you found out about the professor’s research group>> . <<Express your interest in specific paper or topic>> .  I would appreciate the chance to talk with you about your research in  <<topic of interest>>  and about possible undergraduate research opportunities in your research group. My experience in  <<research experience or class>> , confirmed my intention to develop my research skills and  <<goal>> . I know you are very busy. We could schedule an appointment or I can drop by your office hours on  <<day and time>> . I have attached my resume and unofficial transcript. Please let me know if there is any other information I can provide. I look forward to contributing to your research team. Best regards, <<Name>>

Note that this is an unspecific sample email that you will need to personalize based on your situation.

We will outline the important guidelines you should follow when customizing your email.

9 Guidelines to Craft the Perfect Research Opportunity Emails

Here are the guidelines you should follow when emailing a professor about research opportunities.

1. Begin Your Email With An Informative Subject Line

The subject line of the application email is the first thing that the professor will see.

This is your opportunity to spark their interest from the get-go. 

Avoid using phrases like “Looking for a research opportunity.” Rather try to sound more professional and link your subject line to the professor’s field of research. 

For example, you can say:

• Interested in Contributing to Your Research About X.
• Collaboration Proposal: Student Interested in Joining Your Research Team.
• Meeting to Discuss X Topic of Research.

When forming a subject line, try to use words that clearly indicate what your email is about. Your title should not be deceiving and should be phrased in a manner that does not come across as off-putting. 

2. Be Respectful and Address The Professor Correctly

When emailing professors, it is important that you address them under their formal title : “Dear Professor Surname.” Avoid calling them by their first name, as this can be interpreted as a form of disrespect.

Ensure that you do not use abbreviations, slang, or emoticons throughout your email. 

3. Introduce Yourself 

After you have formally addressed the professor, it is important that you introduce yourself.

Consider a message along the lines of “Dear Professor X, my name is (full name and surname). I am in my final year of X degree at X University.”

4. Explain Why The Professor Is A Good Match For Your Research Interests

Buttering up a professor may help you score some brownie points when looking to join their research group.

When emailing a professor, be sure to indicate that you have reached out to them because you consider them to be an expert in the area of research that you are interested in.

Also, explain why you think this professor would be a match for you.

5. Explain How Granting A Research Opportunity Would Be Beneficial To The Professor

As humans, we are more likely to want to get involved with something if we see a benefit for ourselves. Your professor is no exception.

For this reason, you want to start your email by expressing your desire to pursue independent research in a manner that appears to benefit the professor as well.

You may be able to persuade the professor by highlighting how your research will be a novice contribution to their field of expertise.

Professors are more likely to say yes if you highlight the significance and uniqueness of your research, as it is also an opportunity for their name to be attached to a contribution. 

6. Mention Your Letters of Recommendation, Experience, And Qualifications

If you have any qualifications, letters of recommendation, or research experience , it is crucial to mention this to the professor.

Showing that you have a basic understanding of the relevant field will significantly facilitate your integration into the research group.

It also indicates that you have set out to find previous experiences, which shows your determination and dedication to this field of research.

7. Explain Your Interest In Acquiring A Research Opportunity 

After briefly explaining your prior knowledge and experience in the professor’s research field, proceed to inform the professor of the reasons why you are interested in pursuing a research opportunity with them.

When explaining why you would like to participate in a research opportunity under their guidance, be sure to discuss the importance of the proposed field of research, how it relates to your goals and interests, and how you will be able to make a positive contribution to the relevant field.

8. Ask To Schedule A Meeting

This is a classic marketing strategy known as a call to action.

It makes it easier for the professor to accept a meeting so that you can have an in-depth conversation about your research.

When asking to schedule a meeting, be sure to relay that you are at the mercy of the professor and will work your schedule around theirs. However, you don’t want to leave the time and date entirely open-ended. Consider giving them a framework to work with so that they can choose a time that best suits them. 

For example: “I would be delighted to discuss this research opportunity, I am available every week on Monday to Wednesday from 08h00 to 14h00. Please let me know if you have any availability between these times or if any other day or time would suit you.”

9. Optional: You Could Attach a Research Proposal to Your Email

While it is not a must, attaching a research proposal to your email will make your request for a research opportunity look a lot more attractive.

Your research proposal should, at most, be five pages long, as the purpose is simply to give the professor a better idea of what you hope to conduct research on.

Try to keep your proposal as succinct as possible, making it easy for the professor to read quickly while still showing your knowledge and interest in the research topic. 

In your research proposal, you should clearly set out what your research aims are, the sources available that are relevant to your research, any potential limitations to your research, and why the research you hope to conduct will contribute to the professor’s field of expertise.

Tip : 152,609 College Student Jobs Are Available on Salarship .

Mistakes to Avoid at All Costs When Asking a Professor for a Research Opportunity

It is not uncommon for students to make amateurish mistakes that can completely discredit their application. Here are three mistakes you should avoid at all costs.

Mistake 1: Do Not Ask About Financial Remuneration In Your First Email

It may come across as impolite if you mention remuneration in the first email, as it appears as if you are simply seeking a research opportunity for financial gain rather than a genuine interest in research and true dedication to the field of research the supervisor specializes in.

Ideally, you would want the professor to be the first person to mention remuneration. Alternatively, you can mention remuneration at a later stage once you are aware that the professor will be able to offer you a research opportunity.

Mistake 2: Make Sure You Do Not Have Any Spelling and Grammar Mistakes

Spelling and grammar are two fundamental parts of research. Sending an email with spelling or grammar mistakes shows carelessness and poor writing skills.

Take the time to run your email through a website that can check your spelling and grammar. 

Mistake 3: Do Not Email Professors Late At Night

If you’re a night owl, it’s likely that you’re most alert at night. However, not everyone shares these sentiments.

You should avoid emailing professors late at night at all costs .

If you send your email after office hours, you risk having the professor receive it during their personal hours.

It might send notifications to their phone or computer, disrupting their personal life. If your email finds them in a grumpy mood after you have disturbed their sleep, the professor is likely not going to be particularly enthusiastic about your proposal.

When emailing your professor, it’s important to email them at a socially acceptable, reasonable time. Any time after 8 am is generally regarded as professional and acceptable. 

The Bottom Line

Emailing a professor about research opportunities can be nerve-wracking. Putting yourself out there and actively seeking research opportunities can also be challenging. 

You may have to email quite a few professors before you find one willing to offer you a research opportunity. By sending polite, clear, succinct emails informing professors about your fields of interest and desire to take part in research opportunities, you’re likely to land a research opportunity quickly.

Salarship is a job board that focuses on low-competition jobs.

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How to Email a Professor About Research

Last Updated: June 27, 2022 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. and by wikiHow staff writer, Aly Rusciano . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 10 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 16,241 times.

Asking a professor about their research is the first step in gaining a mentor, knowledge, and new opportunities—but how do you do it? Emails are an excellent way to professionally and academically introduce yourself to a professor and express an interest in their expertise. If you don't know the professor well yet, this can seem nerve-wracking, but don't stress! In this article, we’ll tell you everything you need to know about emailing a professor about research and even give you a few examples to work with.

Best Practice for Emailing Professors

• “Meeting to Discuss Biological Engineering for Targeting Cancer Cells”
• “Seeking Opportunity to Research Wollstonecraft’s Gothic Prose”

• “My name is Allie Springer, and I’m an English major in my final semester at the University of Tennessee.”
• “My name is Courtney Chaps, and I am currently a sophomore at MIT.”

• “I have read several of your articles. Your piece on orangutans in National Geographic opened my eyes to a different perspective I am now exploring in my own work.”
• “Your theory on the evolution and prevalence of knighthood within Medieval romance is fascinating and thought-provoking.”

• “My Capstone project mirrors your research on Edmund Spenser’s allegorical characterizations, but with a focus on female representation.”
• “Your emphasis on the cellular properties of viruses interests me the most because of my extensive history in the medical field.”

• “Although this thesis is my first active research project, I’m eager to learn and challenge the foundations of my research. I’m a hardworking student who has received numerous leadership and scholarly awards, including the Princeton Scholarly Essay Award.”
• “My first research project focused on leukemia inhibitory factor’s role in cell activation. I have also worked on several experiments related to genetic screening.” [8] X Research source

• “An apprenticeship with you during the spring semester would allow me to explore my thesis further.”
• “Are there any undergraduate research positions available in your lab?”

• “I would love to meet with you to discuss your groundbreaking research at your convenience.”
• “I am available to meet via Zoom and in-person Mondays through Thursdays from 3 PM to 6 PM PST.”

• “Kimmy Reeds 9011133 (555) 881-000 [email protected]”

• Try sending the email during the professor’s office hours for a more timely response.

Sample Emails

Expert Q&A

• ↑ https://salarship.com/article/email-professor-research-opportunities/
• ↑ https://academicpositions.com/career-advice/how-to-email-a-professor
• ↑ https://research.berkeley.edu/how-cold-email-professor
• ↑ https://www.purdue.edu/advisors/students/professor.php
• ↑ https://sites.psu.edu/gileswriter/2016/08/26/research-opportunity-please-how-to-email-a-professor/
• ↑ https://www.chem.purdue.edu/courses/chm49900/CHM499docs/499emailguide.pdf
• ↑ https://biology.nd.edu/assets/182128/example_of_emails_sent_to_a_professor_before_applying.pdf
• ↑ https://research.ewu.edu/writers_c_writing_email
• ↑ https://sciences.ugresearch.ucla.edu/getting-started/project/
• ↑ https://senr.osu.edu/undergraduate/undergraduate-research/dos-and-donts

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Aug 8, 2022

How to email a professor with 22 different examples

Learn how to email your professor (and what to avoid doing) and check out 22 sample emails to help you get started.

Lawrie Jones

Table of contents

Is there anything more nerve-racking than sending an email to a professor?

Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor?

In this guide on how to email a professor, we break down the steps to writing better messages. You'll learn the structure of a good email to a professor (and what to avoid).

And if this is not enough to convince you that it's easier than you might think, we finish off by providing 22 sample emails to a professor!

If you want to impress your professor with perfect grammar, make sure to try Flowrite :

How to send an email to a professor

So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette. That's not to say that you can't introduce some individuality into your emails; it's just important to show respect. 

You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.

Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:

It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.

Should I send an email to a professor?

Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.  

If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat. 

Only you can decide whether to email a professor.

How long should I wait for a reply?

Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?

There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.

Email format for messaging a professor

The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:

• Subject line

• Body copy

• Signature

If you're unfamiliar with how to write a formal email, check out Flowrite blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs, and striking the right tone of voice. 

Subject line for an email to professor

Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours. 

We've provided some examples below.

How to greet a professor in an email

Professors should always be addressed using their titles. You can open an email in a few ways, such as:

• Dear Professor 

• Hi Professor

Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."

How to address professor in email

We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.

You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.

How to start an email to a professor

An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.

You can see 22 examples of how to address your emails and get to the point as soon as possible.

How to sign off an email to professor

There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:

• Kind regards

• Yours sincerely

Email to professor examples

So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you. 

22 sample emails to a professor

Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation. 

Ready to get writing to your Professor? Then let's begin.

1. How to write an excuse email to professor example

2. how to email professor for extension example, 3. how to email professor asking for extra credit example, 4. how to email a professor about failing a class example, 5. how to send a follow-up email to a professor, 6. how to write a formal email to a professor example, 7. how to email a professor about getting into their class example, 8. how to email a professor about a grade example, 9/ how to introduce yourself in an email to a professor example, 10. how to ask professor to accept late assignment email example, 11. how to email a professor for a letter of recommendation example, 12. how to email professor about missing class example, 13. how to write a polite email to a professor example, 14. how to write a professional email to a professor example, 15. how to write a proper email to a professor example, 16. how to ask a question to a professor email example, 17. how to write a reminder email to professor example, 18. how to reply back to a professor's email example, 19. how to email a professor about research example, 20/ how to schedule an appointment with a professor email example, 21. how to email professor about being sick example, 22. how to write a thank you email to a professor example, closing words.

Writing emails to a professor can cause mild anxiety, but it doesn't need to be so. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help.

It's essential to understand the principles of crafting professional emails, such as an email to a professor – now it's time to put it into practice.

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Writing an Effective Email to Your Professor

Writing an effective email, ineffective and effective emails.

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It is important to know how to communicate effectively to your professors through email. An email to a professor should be clear and professional.

Here is an example of an ineffective email from a student:

Below is one approach to revising the ineffective email:

SUBJECT: Be sure to utilize the “subject” field in an email. This immediately orients your professor regarding the email’s content. It can be especially helpful to include the name of the course and the section number.

SALUTATION: This greeting line is known as the “salutation.” Since this is an email to your instructor, it’s better to err on the formal side. Begin your email with “dear” rather that “hi,” and address him or her as “Professor Jones” or “Dr. Jones” or “Instructor Jones” (whichever is accurate).

BODY OF THE EMAIL: Before writing the email, gather your thoughts. Make sure you know what your objective is for sending this email:

Why are you writing?

What are you asking of your instructor? Is there a deadline?

Also, do your “homework.” Show the professor that you’ve done a little sleuthing before you emailed him or her to figure out what you may have missed (for example, try checking the syllabus).

PROFESSIONALISM: Treat school like it’s your job (or one of them). Communicate to your professor as you would your supervisor at work. Be respectful and mindful of their time. This is a person who could write you a letter of recommendation one day.

Also, check for misspellings, grammar mistakes, or punctuation goofs.

FULL NAME: Be sure to include your first and last name. Yes, your name may be part of your email address, but save the professor some time by identifying yourself in the email (especially if your email is [email protected] while charming, this does not identify you to your professor).

Curious about the differences between “CC” and “BCC” when emailing? Not sure about the appropriate time to use these email fields? Click HERE  for more information.

• Last Updated: Jul 21, 2021 3:04 PM
• URL: https://research.ewu.edu/writers_c_writing_email

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How to Email Professors for Research Opportunities

Madeleine Karydes

Lead admissions expert, table of contents, research opportunities.

Stay up-to-date on the latest research and college admissions trends with our blog team.

Many high school students interested in science would love hands-on experience in the field. Perhaps the best way to gain this is through the opportunity to research in a scientist’s laboratory over the summer. Not to mention, getting an internship will definitely help you stand out in the college admissions process. The first step, however, is incredibly important: learning how to email professors for research opportunities. So, let’s discuss how to email a professor about research projects you want to join! Don’t worry, we will explain what you need to know.

Why Learning How to Email a Professor for Research Opportunities Will Help You

Taking the initiative to conduct research helps showcase your passion for a particular area of science, and you get the chance to participate in real-world, impactful research. What’s more, in the best-case scenario, high school students have even co-authored scientific research papers through these types of opportunities! If y ou want to research with a professor on campus, use the tips below. Ultimately you’ll need to craft a story around why you want to work on the project and why you’ll be an asset to their team. To achieve this, maximize your chances of scoring a research internship at every turn.

It’s true, the process is nuanced. If you search the internet for tips on how to email a professor about research as a high schooler, you’ll find conflicting advice. There is no formal process to obtain a summer research opportunity in a professor’s laboratory. Most of the time, in fact, these opportunities come through personal connections and family or friends. [If your mom’s friend works in a lab, this is your chance to use that personal connection to possibly score a great summer research opportunity! ]

However, if you don’t know anyone in a position like this, it is still possible. Let’s get down to nuts and bolts.

Getting Started: How to Email a Professor about Research

There are two main methods to landing a research internship. Both methodologies should help you with how to email a professor about research, but there are differences worth noting.

The first method (the better one) is to get an introduction to a college professor from a family friend, high school teacher, or outside counsel.

If you do not know anyone who can refer you, the second method is to email professors yourself in a targeted fashion using the email template at the end of this article.

First, however, let’s review some general advice on how to email a professor about research opportunities. These best practices hold true whether or not you’re reaching out to a connection or a stranger.

What to do when emailing a professor about research:

• Make sure to state your intention to conduct research in this field in the summer and be direct about your goal. Busy people want directness, to work with motivated students who have done their research before reaching out.
• Offer to work without compensation. Professors are very unlikely to pay a high school student with little to no lab experience, so offering to help without pay will open more doors for you. Think about it this way: you’re being paid in experience and time.

What not to do when emailing a professor about research:

• Do not tell the professor about alternative plans you have, or that you are considering other schools. It’s irrelevant detail and can make it seem like you aren’t really committed to or interested in working on their specific project after all.
• Do not mass-email professors and make it evident that the email is a template . Not only will your message sound stiff and unnatural, but directly copying a template instead of your own letter makes it seem like you’re willing to cut corners. You’ll make a significantly better first impression with a personalized note.

Method 1: Email Reference

• It is important to build relationships with your high school teachers . If you want your email to stand out, get a high school science teacher to recommend you.  While these recommendations aren’t required, they certainly add credibility to your resume. Professors receive many, many emails to which they do not have time to respond. Adding a recommendation makes you seem like a more legitimate candidate who is more likely to perform well over a “random” student with no teacher referral.
• Find a specific area you are interested in researching, and conduct in-depth research on that area. For instance, find a neurobiology professor at a nearby local college that you can commute to over the summer. When it comes down to how to email a professor for research opportunities, this is potentially the most important step.
• Once you find a professor leading a project you like, it’s time to get specific. Look up the professor’s research areas and papers to learn about the professor. Explain to your teacher or reference why you are interested in that specific professor’s research and how you can help him over the summer.

Method 2: Email Directly

Likely impact: Most likely someone will read this email—and if they do, it’s the actual professor. However, the success rate of hearing back from professors from unprompted outreach is a bout 20% — so d on’ t give up if you don’t hear anything at first. Sometimes it takes weeks for them to respond. What’s more, it usually takes a few weeks to organize such an internship. To maximize your chances of success, we’d recommend reaching out well before the end of the year to develop a fruitful relationship.

Sample Email:

Hello Dr. Andrews, My name is ______. I am a junior at Sunny Side High School in Anytown, California. I got your contact information from Dr. Charles. I am currently working on a project for which I am constructing a spectrespherometer using a smartphone for looking at different AGE (Advanced Glycolic End) products and effect on AGE products from high temperature heating and mixing with anthocyanins etc. As part of my project, I came across a video made by Dr. Charles and his graduate students on the smartphone spectrospherometer. After reaching out, I have been exchanging emails with Dr. Charles. He also pointed me to some of his own research papers on the subject, which have been insightful! Since my project involves AGE/food products and I had some nutrition related questions, however, Dr. Charles gave me me your contact information. Please let me know if you have a few moments to discuss a possible research internship in the summer. I look forward to hearing from you. Sincerely, _____

Before you go…

Best of luck finding a research internship this summer! Interested in getting college admissions counseling to help you apply for summer programs and internships? Are you stumped on how to email a professor for research opportunities? That’s something we help with!

Reach out today to learn more about Empowerly’s services and how to email a professor for research opportunities to boost your college application.

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How to Email Your Professor (With Examples)

Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. She has written content for an online fact-checking organization and has conducted research at the University of Southern California as well as the University of California, Irvine. Lisa graduated from the University of Southern California in Fall 2021 with a degree in Psychology.

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Every academic year, more and more professors complain that students do not know how to write nor respond to emails. Often, students are simply not taught how to write such emails to begin with. Some students are entirely clueless about what they’re doing wrong. To help make sure you don’t make these same mistakes, we’re going to show you how to email your professor (with examples)!

Keep on reading so that you can be confident in what you’re saying before you even hit “send.”

Emailing professors: A how-to guide

We’re sure that you’ve emailed people before, whether teachers, coworkers, friends, or family, but emailing professors is a little different. Emailing professors requires a level of formality not typically required when emailing people you’re already familiar with (yes, even if you know the professor well!). So, to make sure you don’t leave a bad impression on your professors, we’ve established a few tips that you should go by before sending off that email. Let’s get into them!

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Be professional

Perhaps most importantly, you should be professional when emailing your professors. But, what do we mean by this?

Simply, being professional when emailing your professors means using proper grammar, not using slang or emojis, and using their proper title (we’ll get into what this means next).

Further, if you’re asking for an extension for an assignment, giving a heads-up as to why you’ll be missing class, or anything along these lines, try not to give away too much personal information as to why. For example, rather than saying you have a stomach ache or caught the flu, you can instead say that you came down with an illness. The exact sickness (or reason) is not the most relevant information. Your professor will probably be grateful not to know anyway.

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Include their title + name.

Time for titles! If you’re not familiar with what titles are, titles refer to the words used before or after a person’s name that indicate a person’s position or role. When it comes to professors, students normally use either the title “Doctor” (abbreviated Dr.) or “Professor.”

And, as normally comes after someone’s title, you should be sure to include their last name after. So, let’s say you’re emailing a professor called Susan Robinson. You could start the email off with something like:

“Dear Dr. Robinson,” or “Hello Dr. Robinson,” or “Dear Professor Robinson,” or “Hello Professor Robinson,”

All these are fine choices, and it’s entirely up to you to choose whichever you prefer. And, if you haven’t quite noticed, it’s quite common to use “Dear” or “Hello” when starting off an email to a professor, but these aren’t your only options (just common ones). Whichever you use is, once again, up to your personal preference!

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Say something nice 

Yes, really. It doesn’t hurt to be nice when emailing professors, especially when you’re asking for their advice or help. 

So, how do you start out with something nice? Well, typically, after greeting your professor with their title and name (as we demonstrated above), you’ll add something along the lines of:

• “Hope you had a great weekend.”
• “I hope you’re enjoying the beautiful weather today!”
• “Hope you’re doing well!”

Make sense? Some professors appreciate such niceties. Not only will it indicate that you realize they have a life outside of academia, but it’s also just a polite thing to do. Yes, admittedly, some professors might not care, but others will!

Give context (i.e. who you are)

College professors have tons of students. So, oftentimes (if not always), they may need a little reminder on how they know you. This is especially true if you’re not in touch with them frequently. This is exactly what you should do next – explain who you are!

If you’re a student of theirs, the easiest way to do this is to mention what class of theirs you’re enrolled in, and what time it meets (or, if there are names for each section, you can mention that instead). This will give them some context before you ask a question, so they can understand exactly what assignment, topic, or question it is you’re asking about. This might go something like:

“This is *insert your name* from the Psychology 101 section that meets Tuesdays and Thursdays from 1-2:30 P.M.”

Alternatively, if you’re not a student of theirs, explain your desired relationship to them (e.g., are you interested in enrolling in their class? Do you want to work in their research lab?). If this is the case for you, this might look like:

“This is *insert your name*, a second-year student majoring in Psychology. I am interested in enrolling in Psychology 102 next semester, and… *can ask/introduce your question here*” 

Now, unless you are 100% sure that your professor knows who you are by name, we definitely recommend you don’t skip this step! It may be awkward if your professor has to ask who you are after your initial email, so, better safe than sorry!

Last, but not least, try to use your university email if you have one! This immediately signals to your professor that you’re either a student or faculty member at their college. Your school email may make them more inclined to look at your email.

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Be straightforward

Since they have so many students, professors also receive a lot of emails. So, when emailing them, make sure to get straight to the point (no beating around the bush!). Be specific about your question, and provide context if needed. If you’ve already tried to solve your problem or answer your question in a number of ways, mention these. Doing so will cut down the amount of unnecessary emails sent back and forth. Also, it will also help you understand what tips or advice they shouldn’t give you (as you’ve already tried them).

On a similar note, if you have a question about a test or due date, we highly recommend checking your class syllabus first. These will contain your important test and due dates 99% of the time, if not more.

And, most importantly, remember to make your subject line specific and clear. For example, if you have a question about an assignment’s due date, your subject line could be something along the lines of “Question about Due Date of Assignment Name .” This will make it clear to the professor what the context of the email is, and will help avoid any misunderstandings.

After asking your question (or saying whatever you needed to say), it’s time to sign off! Most commonly, people will do this by using a “Best,”, “Thanks,” “Sincerely,” or something along those lines, followed by their name. If your university email does not include your full name, write both your first and last name in your sign off. This will make it clear to the professor who you are, even if they have another student with the same first name.

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A few examples

Time for a few examples! Here they are:

1.  If you’re asking a professor a question about an upcoming test date:

Hello Dr. Johnson,

Hope your week is off to a great start!

This is John Smith from your Chemistry 404 Monday/Wednesday/Friday 11 am – 12 pm class. Last Monday, you mentioned that our upcoming midterm is scheduled for September 25th. However, on the class syllabus it says that the test is planned for September 21st. I was wondering on which of these dates the midterm will be taking place?

Thank you in advance.

2.  Generalized email to a professor:

Dear Dr. Last Name ,

Hope you’re doing well!

This is Your name from Your class  at time . I had a question about * elaborate on the question.*

We hope that you’re now well-versed on how to write an email to a professor of yours. However, how do you go about cold emailing a professor for a research opportunity? That’s a great question! Let’s see.

How to email a professor for research opportunities

Luckily, the format for emailing a professor for research is not too different from that of emailing any professor. So, if you’ve already read all our tips above, you’re off to a head start. However, there are a few differences. 

Components to include

Before we get into what makes an email to a professor for research different, we should first list the basic components of this type of email (as they largely overlap with a normal email to a professor). Any email to a professor (for research) should:

• Have an informative subject line
• Be professional and straightforward
• Include their title and name
• Include why you want to join their research lab (why you’re interested in their research specifically)
• Mention any previous experience (if applicable)
• Elaborate on why research is important to you/will help you reach your goals
• Ask to schedule a time to meet or discuss possible research opportunities
• Your resume and transcript (attached to the email!)

Since we’ve already covered most of these components above (under Emailing Professors: A How-To Guide), we’ll now be focusing mainly on the unique aspects of writing an email to a professor for research. 

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Do your research!

If you’re interested in doing research, now’s your time to show off your skills! Before you go about emailing any research professor for an opportunity to work in their lab, you must first know what their lab studies. Doing this research will help you elaborate on why you want to join their specific lab, rather than any others, which will help you stand out amongst possible applicants (and will help you know if you’re actually a good fit for the lab or not!).

Why are you interested in their research?

After you’ve done research on the research of the professor you’d like to work with, use this information to detail what exactly about their research interests you. This can normally be done within 1-2 sentences, and should be specific – make sure to relate it to your interests and goals! This may look something like:

I am particularly interested in topic . I recently read your name/year of research paper on topic and developed an interest in your research. Specifically, I was fascinated by mention one of the findings of the research paper . If possible, I would love the opportunity to work in your lab to help contribute to further research on this topic during time frame.

If this seems a little confusing right now, don’t fret! We have some actual examples for later, so you can get an idea of what this section should look like when real topics and findings are included.

Ask to schedule a meeting

Now, it’s time to schedule a meeting (or, at least ask to)! After you go about mentioning what you find interesting about their research and expressing an interest in working in their lab, you should make a request to meet with them. There’s a few different ways you can do this:

• “ If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities.”
• “If you have time, I would love to set up a time to talk about potential research opportunities.”
• “Would you be available to meet sometime this week to discuss your research?”
• “Would it be possible to meet with you to further discuss Topic and my possible involvement in research? I am available on Days and Times .”

Simple, right? After you ask to schedule a meeting, we highly recommend mentioning that your transcript and resume are attached to the email (and make sure to actually attach them). If you do not attach them, professors will often ask for them promptly afterwards (but not always).

Last, but not least, finish off the email with a nicety! You can do it more formally, with something like, “I greatly appreciate your time and consideration.” Or, you can do it more casually, with something along the lines of, “I look forward to hearing from you!”

Which way you choose is ultimately up to you – just make sure to be respectful! 

More examples

Time for some more examples! These are real examples of emails written to professors, in which students were asking for research opportunities (although some names and info have been slightly altered). Here we go!

1.  Email from a student without any prior research experience:

“Dear Dr. Lee,

I hope this email finds you well. My name is Abigail Thompson and I am a first-year undergraduate at the University of Minnesota, majoring in Psychology and minoring in Japanese. I am currently looking for opportunities to get involved with research over the summer. 

Psychological research, especially that relating to social psychology, sounds very interesting to me, so I am hoping to get involved early into my undergraduate career. I have reviewed your faculty profile and am interested in name of the research paper , especially how you explored how people who have experienced traumas cope with what they’ve been through. If you know of any internship, volunteer, or work positions available in research over the summer, I would love to set up a time to talk about these potential opportunities. I greatly appreciate your time and consideration, and my resume and transcript are attached to this email.

2.  Email from a student with prior research experience:

“ Dear Dr. Pudi,

I hope this email finds you well. My name is Jacqueline Fisher and I am a sophomore at UCLA, majoring in Psychology. I am currently looking for opportunities to get involved with research for this upcoming semester or over the summer. 

Last summer, I assisted in research at the University of California, Berkeley, where we studied people’s psychological responses to traumatic events. I am also interested in developmental psychology and how your research studies the effects of marital conflict on children.

If you have time, I would love to set up a time to talk about potential research opportunities. I greatly appreciate your time and consideration, and my resume is attached to this email. 

Have a wonderful time frame .

Jacqueline ”

Dear Reader,

You’ve now reached the end of the article!

I hope that this guide (and our example emails) have helped you gain the knowledge and skill of being able to email your professors (for class, research, or otherwise!). It’s sure to come in handy at some point, so, we wish you good luck, and send you off!

All the best,

Don’t miss:  How to write an essay about yourself

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How to Email Faculty

Main navigation.

Whether you're writing a professor to ask for an extension or to look for a research opportunity, your emails to faculty members should be clear, polite, and to the point. Below are some guidelines for how to make a good impression over email.

Email Etiquette

Keep your email professional.

If you're emailing a professor for the first time, it's better to err on the side of being too formal rather than too casual. Follow these rules of basic email etiquette:

• Address your recipient by title and last name ( Dear Professor Interesting )
• Use full sentences and proper grammar, avoiding slang and emojis
• Keep the tone of your email courteous
• End with a concluding phrase and your name ( Sincerely, Juan Pupil )
• Give a useful subject line ( Research on X )

Stay brief and to the point

Long emails often get ignored until the recipient has time to deal with them, and faculty are extremely busy. Your email should focus on a specific item, such as setting up a time to meet or informing your professor of an upcoming absence. If you need to talk about something more involved, it is probably better to meet in person unless your professor tells you otherwise.

Reply in a timely fashion

Your professors appreciate a prompt reply just as much as you do. If a faculty member asks you for something that will take some time (for example, a report on your progress in the lab), reply quickly to confirm that you’re working on the task and provide a timeline for completion. 

Emailing to Ask for Extensions, Exceptions, and Allowances

Maybe you've been sick and have been missing class, or maybe you're dealing with an unexpected emergency. Whatever your circumstances, it's best to inform your instructors of your situation as soon as you can and ask if they can make allowances for you in accordance with their class and departmental policies.

Briefly explain your situation-- you don't have to give details if it makes you uncomfortable. Ask specifically for whatever allowance you're seeking (for example, an extension on a paper, or an alternate exam time). And do mention any support you're getting, because your instructors are probably worried about you. For example:

Dear Professor So-and-So, I'm Jane, a student in your X class. Because of a family emergency, I will be away from campus all of next week. I am writing to apologize for my absence from class and ask if I might have an extension on the paper due next Friday. Any allowance you can provide would be deeply appreciated. I have been talking with my Academic Advisor about my situation and have copied her on this message. Thank you for your consideration, and I look forward to hearing back from you. Sincerely, Jane Student

In certain cases, there may be department policies or other logistical challenges that prevent an instructor from giving you the allowances you seek. But it's always worth letting your instructor know about your situation and asking if there's any way they can be flexible with you. Remember that your professors are human too, and may be very willing to help you so long as you keep the doors of communication open.

Emailing a Potential Mentor for the First Time

When you reach out to a new professor that you want to connect with, your goal should be to set up a time to meet and talk in person. Keep your email short and to the point. For example:

Dear Professor So-and-So, I’m Jane, a prospective X major particularly interested in Y. I am writing you because I noticed that you teach classes in Y/ I read your paper on Y/ the Student Services Officer in your department suggested I reach out to you. I would love to get your advice on how I can get involved with research on Y during my time at Stanford. Could I come by your office hours? And if so, when are they? Sincerely, Jane Student

If the professor doesn’t respond, don’t lose hope! The professor might be particularly busy that week, or out of town, or simply missed your message in a flood of other emails. Try to reach out again. You can send a follow up email, or you can stop by in person during the professor’s office hours to introduce yourself and ask if you can set up a time to meet later. 

Emailing With your Faculty Mentor

As you develop relationships with particular professors, pay close attention to their communication styles. Especially if you are working with faculty on tangible outcomes (for example, an honors thesis or poster presentation), it’s a good idea to explicitly discuss communication preferences.

Here are some questions you might consider when thinking about a professor’s communication style:

• Does this professor respond to emails quickly or is it better to call or stop by office hours for quick responses?
• How formal is the professor in written communication?
• What sorts of questions or topics can be resolved by email and which require meeting in person?
• Are there situations where a phone or video meeting might be preferable?

Regardless of your mentor’s style, it will benefit you to be the active, responsible party in organizing one-on-one communication. Reach out, respond promptly, and remember to keep your emails short, specific, and courteous. 

No Response?

If you haven't heard back from your faculty member in about a week, it is reasonable to reach out one more time. If you still get no response, you might check with the relevant department's Student Services Officer about the best way to get in touch with that faculty member.

• Connecting With Faculty
• Working With a Faculty Honors Advisor

Return to the Advising Student Handbook

Asad Naveed

How to Email a Professor (for Research Jobs)

A template for cold emails that convert.

Hi! A cold email for a research position is a formal way to show genuine interest in a professor’s research and ask for an opportunity to work with them. A successful cold email can open the door to valuable first-hand research experience, mentorship, a funded position, and visa sponsorship. It can also help you build relationships and a network.

In this email, I will show you my cold email strategies that helped me get 9 responses and 3 interviews from just 16 emails. I’ll show you what I did differently from others. But before going forward, I want you to pause for a moment and think, how will you react if you get an unsolicited knock on your door? What would make you listen to the person knocking? What would make you take action? A knock on your home's door will only be received well if the person knocking does it well or uses the key phrases or passcodes. Similarly, professors have priorities and receive numerous emails (knocks) daily, so your email must stand out. Here are 4 steps to ensure your cold email stands out:

Thanks for reading Asad Naveed! Subscribe for free to receive new posts and support my work.

Step 1: Research

You should first learn about the professors' work from their faculty website or by searching them on google scholar or researchgate. You should determine what research areas they specialize in and browse through a few of their abstracts.

If your prior experiences or the professor’s work do not align, do not email them (yet).

For example, if the professor mainly does RNA Seq analysis projects requiring R knowledge, you should only email them if you are versatile with R.

Step 2: Draft the subject line

A concise and captivating subject line is essential to encourage your future supervisor to open your email. Ensure that the subject line is related to the message. The title will depend on whether you are applying for an opening or asking for a research opportunity.

I kept my subject lines clear and specific. Here are some subject line suggestions:

"Research opportunity in topic X ”

“ topic X + research”

“research at department Y ”

“postdoc application in topic X ”

Step 3: Draft the email

It is important that your email is concise, as it will increase the likelihood that your message will be read and replied to.

A cold email is different from a cover letter and your CV.

Your cold email aims to pique your professors' curiosity to read your cover letter and CV and have a meeting/ interview with you.

Most guides out there advise you to start by introducing yourself. For example, “my name is X, and I am a graduate in Y etc.” This, in my view, is a very boring way to start a cold email.

Instead follow this method:

The 1234 format: 1. About the professor 2. The bridge 3. About you 4. CTA 1. About the professor ( 1 or 2 lines) Explain why you’re emailing them about their research. Start your email by acknowleding the professor’s work and stating what stood out to you.

This part is your HOOK! It must be interesting and show that you have done research. No one dislikes getting a genuine praise/ kudos for their work. Recognizing their work and commending what stood out will get their attention. Questions to help you brainstorm this part:

Give examples from the research you have done on them (e.g. list one or two of their papers that you read and mention something specific that you found compelling). Why did I choose them as a good fit for my research interests?

2. The bridge ( 1 line)

The 1 or 2 lines above got their attention. Now, you need to state EXACTLY why you are emailing them. Don’t delay this further.

Write a line stating that their work aligns with your prior experiences, interests, and future goals as a researcher and that you would like to work with them or apply as a postdoc/ research assistant.

3. About you (1 or 2 lines)

After the bridge, you can write about your education, key past research experiences, and future goals that align with their work or make you a great fit to join their lab.

Keep in mind that professors are also always looking out for strong applicants who can push their research agenda forward. So getting a qualified candidate is a win-win situation for them as well.

Questions to help you brainstorm this part:

What sort of background, if any, do I have that is relevant to the research? Why does this matter to me? How will getting involved in research of this type help me get closer to whatever academic, career and personal goals I might have?

If you are also attaching a cover letter, do not repeat what is already there. Just summarize the most important highlights in these 1-2 lines.

4. CTA (Call-to-Action)

The best way to write this part is by asking them a question or requesting an appointment to meet them to discuss further. Without CTA, your email may be thrown into the “read later” folder. Briefly include days/times that you are available (i.e., Monday through Wednesday from 11–4, and all day Friday) and provide your contact information. Asking an interesting question will also help you get a response and potential interview.

Step 4: Email Add-ons

I always include an email signature in my emails and strongly recommend you do so. This is another subtle way of making an impression.

Your email signature should have your degree, a significant award (for example, Chevening Scholar), and contact details.

Additionally, if you have an institutional email from your University, use that instead of gmail or yahoo. This further improves credibility and delivery. It subtly gives them the idea that you are currently in academia.

Avoid using the terms Dear Sir/ Hello Sir/ Dear Ms. The word “Sir” is too generic. Always address them with a “Dr.” + “last name.”

Lastly, it is essential to review the email for any grammatical or sentence structure errors and ensure it is professional and conveys your legitimate interest in the research opportunity.

Example of a bad email: DO NOT SEND THIS

Hi Henrietta,

My name is Name and I am a major in Major . Is there space in your lab for an undergraduate? If so, what is the pay rate?

Thanks, Name

Example of a good “madeup” email:

Hi Dr. Hopkins ,

I hope this email finds you well.  What did you find fascinating about their research. Expression of interest in a specific paper or topic.   Your work aligns with my previous experiences in X and Y and I am contacting you to apply for a postdoctoral research position in your lab.

I did a  Master’s in X and Y  and obtained experience in  research experience or class ,  confirming my intention to develop my research skills and  goal .  

I have attached my CV and transcripts. I would appreciate the chance to speak to you about your research on  a topic of interest . Please let me know if there is any other information I can provide. I look forward to hearing from you soon.

Email signature

Getting your foot in the door with cold email can be tricky the first few times, but it can be highly effective once you grasp it.

Do not get discouraged if you do not receive a positive response right away. Like all things, this will take time and practice. Remember, all it takes is one “yes”! Let me know if you have any questions. Happy cold emailing!

Regards, Asad

My Linkedin / My Twitter

☕ Buy me a coffee

🤝 Book a one-on-one with me to review your cover letter and CV

Ready for more?

How to Write a Professional Email: How to email a research professor

• How to write a email letter of recommendation
• How to email a research professor
• "I missed class" example
• "Help on lecture information" example

Waht it should contain

Your email should:

• Have an informative subject line
• Be formal: Dear Dr. Smith; Sincerely, Your Name
• not use Mrs. or Ms.
• NOT have slang, abbreviations, or emoticons
• If applying for an opening:
• Address any qualifications the professor is looking for
• Demonstrate your experience

When asking for a research opportunity: state specifically your interest in that research group (you need to read the professor's website) explain why research is important for your goals ask to schedule a meeting or say that you will be coming to office hours

DO NOT SEND THIS EMAIL

Subject: Research Job Op

Hi Joe, 

My name is Name and I am a major in Major.  Is there space in your lab for an undergraduate?  If so, what is the pay rate and the hours?

Thanks, Name

DO SEND THIS EMAIL

Subject:  Possible undergraduate research opportunities

Dear Dr. Professor,I am a (year, major) at (university) and I am writing to ask about opportunities for undergraduate research in your lab beginning (time period). I have conducted undergraduate research on (topic) with (names) in (program or class). (Expression of interest in the topic). I would like to continue a path of research on (topic) and would ultimately allow me to (career goal). I am especially interested in your previous work on (describe a paper or talk).

I have attached my CV and unofficial transcript to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.

Ambitous Student Email address 

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ImPACKful Tips: How to Email Your Professor

Do you think it’s difficult to write an email to a professor asking for a recommendation letter or requesting a teaching assistantship? Don’t worry; you’re not alone! Most students find it difficult to ask their professors questions or to start a conversation with professors, especially if you’re a new international graduate student.

In graduate school, you will come across a wide range of occasions for writing emails to your professors. You may have to write emails requesting recommendation letters, emails for scheduling meetings, emails asking for opportunities in research or teaching, emails about an upcoming absence from a course or a meeting, emails about submissions or questions from a course, or follow-up emails.

Email plays an important role  in your grad life, not only when you apply for opportunities in your academic career, but also while you network with prospective employers.

We have always communicated with our teachers or professors since high school or undergrad via letters and emails. Yet it is important to pay enough attention to writing emails to professors in grad school, as an email might be your first impression as a professional to those professors.

Why is it difficult to write a simple academic email?

Many times, you have a different culture or a different style of writing from your time as an undergrad, or from your home country. Some may find that the American style of emailing a professor is too formal or too casual.

For example, back in India during my undergraduate experience, I remember using “sir” or “madam” excessively at the beginning or the end of each sentence in an email. Also, using “dear” as a greeting for a professor was not considered a formal gesture. Thus, though I was sufficiently fluent in written English, it was still difficult for me to adapt to the culture and etiquette of the “US style” of writing emails to professors.

But I slowly learned with the help of some feedback from my advisor and also by learning from the departmental emails that I initially received from professors or other grad students, and I became comfortable emailing professors.

Here are some simple tips to follow, which will help you get better at the “US style” of emailing your professors.

What are the important sections of an academic email?

Email address.

Always use your university-affiliated email address or, if not, use a professional email address to make sure your email does not land in the spam folder before the reader/your professor even notices it!

For example,

• [email protected] — Yes!
• [email protected] — Not quite.

The Subject

The subject line should instantly convey what the email is about and where it’s coming from. It should avoid ambiguity and mystery.

• Meeting request for Rahul Khanna  (add your name and surname)  — Yes!
• Hello! Is it possible to meet? — Not quite.

The Greeting

The greeting should personally address the receiver of the email, but at the same time, it should not be informal or too casual .

• “Dear Dr. Xyz,” or “Dear Prof. Xyz,” — Yes!
• “Hey there,” or “Hi!” — Not quite.

The Introduction

While starting to write your email, you should identify yourself and explain your connection to the professor in context with the purpose of the email.

• “I am Rahul Khanna, a graduate student enrolled in your course XYZ 750.” — Yes!
• “I want to ask you a question about…” — Not quite.

The Main Body

• Be polite while stating your request in the email.
• Pay attention to the language and grammar . Write a short , simple, and error-free message to save your time as well as your professor’s time.
• Remember not to ask questions about any information that is publicly available , such as information on a class syllabus. It is always better to be informed before you contact your professor.

The Closing

While adding closing remarks, consider the timeline for when you expect a response from the professor, for example, the deadline to submit a recommendation letter. Along with the request, the closing remarks should include an expression of gratitude for your professor’s time and consideration.

A professional signature may include your full name. You might also wish to use your preferred name that you would like your reader to use in future conversations. You may also include your affiliation and possible ways to contact you including the physical address of your office or college, office phone number, and maybe a link to a professional website and/or your LinkedIn profile.

Attachments

Lastly, remember to mention and attach any documents needed for the purpose of the email. The attachments may include your resume, CV, or documents for submission.

To learn more about the Do’s and Don’ts of emailing a professor from Dr. Katie Homar, please visit the link here .

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Emailing a faculty member can be intimidating, especially if you don’t know them very well.  Getting an email started can be the hardest part of reaching out.  Thankfully, there are a few guiding rules that can help you start off on the right foot!

• Always start out your email with a polite “Dear” or “Hello” followed by your professor’s name/title (Dr. XYZ, Professor XYZ, etc.).  If you’re not sure what their proper title is, using “Professor” followed by their last name is almost always a safe bet.
• Tip: If you want to know their proper title, check the class syllabus!
• Even if your professor knows who you are, it can never hurt to give a brief introduction.  Simply giving your preferred name, year, major, and the course you’re enrolled in can provide a great deal of context.
• An email is more formal than a text or message on social media, so be sure this is reflected in your writing (no abbreviations/acronyms).  Be sure not only to use spelling/grammar check, but also proofread the email.  You can even ask a friend or roommate to give it one final read-through.
• Conclude your email with a closing, such as “Best regards”, “Sincerely”, or “Thank you” followed by your name.
• Tip: Set up a signature on your Purdue email account that include your full name, major, and intended graduation year. To learn how to do this, click here .

How to write a formal email to a professor

What emails do professors receive?

How to write an email to a professor, example of an email to a professor, wrapping up.

55% of people use email to communicate about work-related issues, and the education industry is no exception. In fact, it has the highest email open and click-through rates of all industries. Since email is so widely used in universities, it’s crucial to learn the correct way to communicate through it.

In this article, we will explore ways to enhance the appearance of your emails to professors, covering everything from crafting an engaging headline to including a formal closing. In addition, we’ll show you Stripo’s editor features that will help you create and organize your emails quickly and easily.

46.8% of teachers check their work email more than 10 times a day. Here are some of the main types of emails they receive:

• questions about the lecture material, class syllabus, etc.;
• feedback on the assignment;
• notification of absence or personal problems;
• discussions of academic or future career advice;
• requests for recommendations;
• participation in research;
• cooperation or consultation with various companies;
• scheduling appointments.

I also asked the experts how often professors receive emails and which ones they pay the most attention to.

I receive emails nearly every day from students. Most are regarding grades and related matters, but the ones I take the most seriously are the student emails that tell me what they’ve learned from me and express gratitude, and also more personal messages from students who are struggling in class and/or in their lives. I also answer students who ask me for work references, and I nearly always provide them.

First and foremost, it is corporate communication with my students (meaning those for whom I am a supervisor of research, internships, etc., or a teacher of a discipline). They are usually the most numerous. The lion's share of emails are offered to participate in various scientific and practical events. Then, there is information on subscription materials (if I specified a corporate email for this purpose), correspondence with colleagues from other universities, and projects I participate in.

Whether you are a student who wants to get feedback on a current assignment, a fellow scientist, or a representative of a company conducting research, it’s important to use a certain professional tone to ensure that your emails get noticed and don’t cause a negative reaction. Let’s take a look at each aspect of such an email.

Subject line

Start with a clear, specific subject line. Make sure it directly relates to your email’s purpose, allowing your professor to understand your needs at a glance. For example, use “Extension Request for Research Paper” or “Clarification on Syllabus.”

You might also like

Professor’s title

Begin your email with a polite greeting. Opt for a formal salutation like “Dear” or “Hello,” accompanied by your instructor’s title, which could be “Professor [Last Name]” or "Dr. [Last Name].” 

In different countries, the approach to addressing teachers varies according to cultural and educational norms. For instance:

• USA: Professors are often called “Professor Smith” or “Dr. Smith,” with “Mr.” or “Ms.” as less formal alternatives.
• United Kingdom: It’s common to use academic titles and surnames or sometimes surnames alone in a formal context.
• Germany: Correct academic titles are crucial with formal addresses, like “Herr Professor Doktor Schmidt.”
• France: Teachers are typically called “Monsieur” or “Madame,” with academic titles used less frequently at early education levels.
• Japan: The suffix “-sensei” is added to surnames, signifying respect.
• India: Addresses are less formal, often using “Sir” or “Ma’am” without specifying names.

If you read us from other countries, please write in the comments about how you address professors there. We will gladly add this to the article.

Self-introduction

Introduce yourself, including your name and the class you’re in—for example, “My name is Alex, and I am enrolled in your ___class.” It helps to specify, since professors often handle multiple classes and may not recognize every student. If you’re already known to your professor, simply start with a friendly greeting like, “Hope your week is going well!” or “Happy Friday!”

Stating your purpose clearly

While preparing this article, I came across numerous tips to keep your main message concise. The professors themselves also write about this on Quora .

After your introduction, it’s vital to directly state why you’re contacting your professor, keeping it brief due to their tight schedules. Strike a balance where you’re neither too formal nor too casual, steering clear of colloquial language and humor. Specify any action you need from them, like a deadline extension or feedback request.

And here's some expert advice that summarizes all of the above.

It’s best to keep emails short and to the point and refrain from being too informal. Use subject lines, and don’t start with a “Hey” or a demand. It’s a turn-off.

What to avoid? There are three main groups:

a) lack of specificity, illogic, unreasonableness - if something is proposed, the professor automatically analyzes the text along the chain: what is the essence, purpose, task, and what is my function or role here?

b) references to sources, persons, etc., that are difficult to check, verify, and confirm their existence and origin. This is a factor of reliability and truthfulness of information;

c) illiteracy and vagueness of statements, because in most cases, this leads to termination of correspondence, if the situation allows it or to an endless number of emails of clarification regarding the correct perception of information by both parties;

d) disrespect— at least to the title, at most to the experience.

How long should the text be? It all depends on the situation. You can read lengthy letters if it is an already established correspondence on a particular issue. For professors, the amount of text is fine. The main thing is whether it is worth reading :). I can read up to 800-1000 characters in an entire email. If this is the first letter of inquiry, it is better to agree on the further correspondence format, both in the letter itself and in the attached files.

Speeding up the email creation process with Stripo

Let’s say you’re sending a request for research to many experts. This is where you can use Stripo content modules to build emails faster. These blocks make it easy to save, combine, and move important details from one message to another, speeding up the process when you have many emails to send. Our email templates are structured to automatically divide into these manageable sections, all of which are accessible in your personal library.

(Source: Stripo editor)

If you represent a university or a company interested in collaborating with professors, take a look at this template from Stripo. It serves as an example of how to present information in an engaging and structured manner. As usual, you can edit and customize all the elements to suit your needs.

Formal closing

Sign off your email with a note of thanks, expressing appreciation with phrases such as “Thank you for your understanding and support” or a straightforward “Thanks for your time.” Finish with a courteous closing, using your first name. Simple and respectful sign-offs like “Best,” “Thanks,” “Sincerely,” or “Regards” are advisable.

Follow-up etiquette

Is it necessary to respond to a professor after receiving an answer from them? Deborah J. Cohan, a Professor of Sociology at the University of South Carolina-Beaufort, noted in her article that addressing a professor without responding to or even checking your emails afterward is considered very impolite.

There was even a whole discussion about this on Reddit . Opinions were divided: Some believed that offering thanks for the response was a basic rule of etiquette, while others worried that they would distract the professor once again with their new message. But a user in this thread who teaches at a university emphasized that thanking is a must. According to them, doing so not only allows you to be polite but also confirms that you have understood everything.

Correct grammar

Whether the professor teaches humanities or sciences, sending them an email with grammatical errors is something you want to avoid.

Proofreading is essential, and with the Stripo editor, you can effortlessly check your text for errors using the built-in GenAI tool . This tool helps you enhance your email by correcting grammar, shortening or supplementing the text, translating, and even changing the tone of the message.

I also asked our expert about an interesting real-life example.

Correspondence with students is a daily quest :). An interesting and extraordinary one? Perhaps when I was asked to take a survey on the vision of Ukraine's future development in the context of priority industries, directions, and areas of economic drivers. What made the email memorable? In addition to a well-formed questionnaire, the letter was clearly and logically constructed with a rational justification of why "my" opinion is interesting and important to them.

Following all the recommendations, I made an example of an email to a professor requesting to join a physics class. I was polite and expressed the main point of the message, noting how impressed the student was with the professor’s work, which is also advised by experts.

(Source: Stripo template )

Mastering email etiquette is crucial for your academic career. In this article, we have discussed the importance of respectful and clear communication with professors, as well as how the Stripo editor simplifies the process of creating emails and makes them more attractive. 

Using Stripo's tools, you can effectively organize and customize your messages, ensuring that they resonate with your recipients. We are here to support you as you improve your email skills. We wish you great achievements in your studies—Stripo is happy to be a part of your university toolkit.

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Writing Emails to Professors for Undergraduate Research

• Created by Sidharth N Babu on Mar 13, 2024

Author: Hannah Lee

Writing Emails to Professors for Undergraduate Research  

So you decided that you want to join a faculty lab and try out research! I think that’s great since I think everyone should try out research at least once during their undergrad career because research is very different from classes and projects – it may be something that you end up really liking and you decide to pursue a PhD after that! (At least that was something that happened for me haha.)  

Now this naturally leads to a couple of questions: How do you select which labs that you want to do research in, and how do you contact a professor to do research in their lab? I’ll try to address these.  

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• How do you select which lab(s) that you want to do research in? There are a lot of different labs at UT, so it’s completely understandable that it may be hard to narrow down a list of labs! Alternatively, it may be hard to find labs you think will be a good fit. Regardless of which issue you’re facing, the first thing I would do is to look at the list of professors in all of the relevant departments (ie majors) that you’re interested in working with! On their websites, a lot of departments split their professors into a few broad research areas. I would explore the list of professors and their websites in the research area(s) that sound interesting to you. When looking at their websites, look at their research projects and recent papers, and see if there’s anything that you would like to work on! If so, add that professor to your list of potential labs!  There are also many labs that do work with other departments outside of your own! One example of this is Texas Robotics, which crosses many departments. If this is something that interests you, a lot of these cross-departmental research areas have websites that list all the professors across campus that do research in this. Like before, I would explore the list of professors and their websites, and add any professors to your list when their work sounds interesting to you.  There are also labs outside of UT Austin that you can look at as well (especially if you’re planning on doing research over the summer or remotely). I would approach it in a similar way. However, if you’re doing it over the summer, I would look into REU programs instead since these are structured programs that give you the opportunity to do research over the summer, to get a stipend, and to present your work at the end of the program.  For many, there is no such thing as a “perfect lab.” Ultimately, you want to find one that does interesting work that you will be happy to do, so once you compiled a decent list, then it’s time to start emailing!  
• Don’t be sad/offended if the professor doesn’t reply back! Professors are some of the busiest people on earth, so if they don’t respond, it likely just means that they didn’t see it. If they don’t respond after a week, it also doesn’t hurt to send a follow-up. There are many labs at UT though, so if one doesn’t work out, then you can always just move on to the next one on your list!  
• Make sure to look at the professor’s website before emailing them! Some professors (not too many from what I could tell though) have applications, while others (a decent number do this) include instructions for what to do if you’re interested in doing undergraduate research in their lab. Usually, this entails what you should include in the email. 
• Do your own research on the professor to see if the lab and the research in the lab are good fits for you!
• If you are in their class, you can ask them in office hours! Make sure you already took a look at their research, so you can explain why you want to join their lab (especially if they ask). Asking in person will guarantee that you will get an answer (hopefully). I would first say that you find their research really interesting, why you find it interesting, and how it may advance what you want to do in the future. Then, I would ask them if they have any undergraduate research positions available.
• https://research.berkeley.edu/how-cold-email-professor  
• https://ugr.ue.ucsc.edu/email  
• https://www.mtu.edu/biological/research/undergraduate/pdfs/mentor-email-guidelines.pdf    

I would take a look at the links above first! The general email format will look something like the following:  

(1) Introduce yourself: “My name is _____, and I am a ______-year student majoring in _________ at UT Austin.”  

(2) Explain why you’re interested in their research. Show them why you’re interested in *their* work and possibly what projects or papers of theirs you find interesting! (If you’re going to list the project, make sure that it’s a project that’s being worked on currently/recently! Don’t pick one that’s something that was worked on several years/decades ago.)  

(3) Explain why you think you’ll be a good fit in the lab. This can be skill-based, but it can also be based on interest and go hand in hand with (2)! You can also reverse (2) and (3) in order if you think that works better.   

(4) Ask them if they have any undergraduate research positions available! (If you want to, you can also ask to meet – I like one of the examples of this in one of the linked resources: “If possible, I would like to meet with you in person to talk more about your research.”)  

(5) Attach Resume/CV.  

A few general tips:  

• Make sure your email is not too long! Professors are super busy, and if it’s one large chunk of text, they may not feel super inclined to read it.   
• Be polite in the email and use proper grammar!  
• Make sure that each email you send to a different professor is personalized to that professor! You don’t want to send “copy-and-pasted" (identical) emails to different professors.   
• Be cautious about getting too technical in your response! Your goal is not to convey how much technical knowledge you know about the topic – your goal is to show that you are genuinely interested in the topic and their research. If you start to get too technical, you run the risk of saying something completely incorrect. Also, you don’t want to sound like you’re “teaching” them about their research.   
• Some people think it’s a good idea to ask questions about particular presentations or papers that the professor is a part of! This may demonstrate additional interest, but do it only if you feel comfortable doing it.   

If you want me to read over it, just Slack me @Hannah Lee or email me at [email protected] !   

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Updated on December 14, 2023

How to write an email to a professor

There’s a certain formality that comes with how to write an email to a professor. You aren’t dealing with a high-paying job interview, but a certain approach can go a long way with the right professor. Many people stress over certain nuances and requirements in their writing, as they want their message to leave a positive impression. This article will cover how to write emails to professors, alongside a handful of do's and don'ts you should always remember. On top of that, we'll also go over how AImReply can help you craft the perfect email.

Employ the full range of AI advantages with AImReply and express your thoughts faultlessly in every email.

For some students, emailing their professors can be stressful at every turn. Many worry about saying the wrong thing, which can lead to wasted time and stress. Thankfully, there's plenty of advice from the experts, which means you have all the support you'll ever need.

To get started, we’re going to look at a few templates that’ll help you learn how to write emails to professors. Of course, it’s more than just a single method, as some examples are bound to be effective with some professors compared to others.

Templates for Inspiration

What makes writing emails so challenging for people is the starting point. Overthinking the beginning and direction of your message only makes the rest of the steps even more difficult.

By working with a few templates, you can use them as a base for your own message while keeping it personalized to the necessary tone and context. You can use these near verbatim or give them a special twist that resonates more with your personal voice.

If you aren’t sure how to write an email to professors, it's best to assume you should stick with a formal tone. This will always work with a professor, even if it lacks some of your own personality. Using this template is a safe bet if you're unsure about how you should approach your professor via email.

Dear [professor’s name] My name is [your name], and I’m currently a student in your class [class name]. I’m reaching out as I had a question that I wanted some insight on, and I thought you could help. [Insert question here]. Any time you spend on this would be greatly appreciated, and my apologies for any inconvenience. I look forward to your response! Thank you. All the best, [your name]

This approach covers your needs while being careful about what you're asking for. Even if it's a question, it's important not to make your message sound demanding, as if your inquiry is a requirement.

The reality is that no student is perfect, and sometimes excuses are needed to get through the day. Although excuses aren’t necessarily encouraged, they can be helpful in giving yourself a little extra wiggle room with deadlines. If you need to send an effective excuse to your professor, consider implementing the following template.

Dear [professor’s name], This is [your name], and I'm a part of your [insert class name]. First and foremost, I apologize that I was unable to [insert what you need an excuse for]. There were a few personal circumstances that were out of my hands at the time, and I simply couldn't meet the deadline. Not only will this not happen again, but I’ll make sure to communicate better moving forward. I appreciate your understanding. All the best, [your name]

This message offers all the sincerity you need without going over the top like you’re writing a monologue. Short and sweet is best for these types of emails.

Even the best students miss deadlines every once in a while. One way you can save yourself if you’re behind on work is to ask your professor for an extension. If you want this to go your way, then you’ll need to know how to write an email to professors. The template below acts as a practical blueprint for when you need to ask your professor for an extension.

Dear [professor’s name], This is [your name], and I’m a part of your class [insert class name]. We have [insert assignment] that’s due in a few days, and I honestly don’t believe I’ll be able to get it finished on time. I'm sending this email to inquire if it would be possible to get a small extension on this assignment. This request won't become a trend by any means; I just need a little more time on this one. Please let me know if you have any questions or concerns. Thank you. All the best, [your name]

With what you're asking, your best bet is to remain sincere and to the point. There's no need to beat around the bush or makeup excuses; just be direct and ask for what you need. You just have to be hopeful your professor is feeling generous in this situation.

Tips and Tricks

Aside from the templates above, you should keep several tips and tricks in your back pocket whenever you need to write this email. Knowing how to write emails to professors can put you in a positive light and save you unnecessary stress down the road.

Here are a few notes you should take with you:

• Make sure to always refer to the professor by name at the beginning of your email
• Introduce yourself; professors have a lot of names to remember
• Always check your writing for grammar and spelling
• Make use of a formal closing with every email, regardless of the context

Combining these points with the notes above will set you on the right path to an effective email. Learning how to write an email to assistant professors or the professors themselves should all come with the same tact.

Being yourself is okay, but you shouldn't ever drop that sense of professionalism. If you find the whole process extremely taxing, then you might find our tool, AImReply, quite useful.

What is AImReply?

Using the power of artificial intelligence , AImReply is a tool that you can use to craft unique and personalized email responses. You can adapt this AI email writer tool to your specified tone, style, length, and a variety of other parameters with a little input. What this does is save you time and the stress of sending emails to your professor, or anyone else for that matter.

It can also be held to uphold ongoing conversions without losing tone or context. Through tailored communication, you can send optimized and effective emails to your professor. The tool is available as a convenient Google Chrome extension, as well as through web or mobile version, which enables you to handle your inbox no matter where you are. What’s great is that it’s entirely free to be used. Make use of our free subscription and start using AImReply within minutes.

The bottom line

You may not be able to get around emailing your professor, but you don't have to do it alone. Using AImReply to your advantage can take the stress off the process while increasing your emails' effectiveness.

Taking advantage of the free subscription enables you to see what AImReply is capable of. AImReply is more than equipped to handle back-and-forth conversations with your professor.

• Web version
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Having to call in a sick day can be nerve-wracking as we want to convey the situation as clearly as possible. To avoid causing any hassle for colleagues when you’re sick, you’ll want to know how to write a sick day email for work.

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If you want to get paid on time, you’ll want to learn how to write an invoice email for any professional situation. Although you’re owed payment for your work, being courteous and professional in your writing is important.

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Research Voyage

Research Tips and Infromation

How to Write an Email to a Professor for a Research Internship?

Introduction

Addressing the professor, opening paragraph, expressing genuine interest in research internship, highlighting relevant background, aligning your skills, request for opportunity, attaching resume and documents, availability for meeting, gratitude and polite closure, professional signature, template of email to be written to the professor requesting for research internship, research internships worldwide @ your finger tips.

Embarking on a research internship is a transformative experience that goes beyond the confines of traditional education. Research internships serve as pivotal stepping stones for students, offering a unique blend of theoretical knowledge and hands-on application.

Engaging in meaningful research not only enriches academic understanding but also cultivates essential skills like critical thinking , problem-solving, and collaboration. Moreover, these experiences often provide a glimpse into the real-world implications of academic inquiry, fostering a holistic approach to learning that extends far beyond the classroom.

In this blog post, we aim to demystify the process of securing a research internship, providing a comprehensive guide for students navigating this crucial phase of their academic journey.

Whether you’re a seasoned student researcher or just starting to explore the world of research, this guide will offer valuable insights, practical tips, and a step-by-step approach to help you successfully reach out to professors, tailor your resume for research opportunities, and ace internship interviews.

Our goal is to empower students with the knowledge and confidence needed to unlock the doors to enriching research experiences that contribute not only to academic growth but also to long-term career development.

A. Use a respectful salutation with the professor’s title and last name.

When addressing the professor in your email, it is essential to maintain a formal and respectful tone. Begin your email with an appropriate salutation, using the professor’s academic title (e.g., Dr., Professor) followed by their last name.

Example: Dear Dr. [Last Name],

This sets the tone for a professional and courteous communication, acknowledging the professor’s academic standing and expertise.

B. Double-check for the correct spelling and title.

Before sending your email, take a moment to double-check the correct spelling of the professor’s last name and ensure you are using the appropriate academic title. This attention to detail reflects your diligence and respect for the professor.

Example: “I want to express my interest in your research” becomes more effective as “I want to express my interest in your research, Dr. [Last Name].”

This ensures accuracy and demonstrates that you have taken the time to familiarize yourself with the professor’s professional identity. Accuracy in addressing the professor contributes to the overall professionalism of your email.

A. Introduce yourself briefly.

Begin by briefly introducing yourself, offering a snapshot of who you are and your academic background.

Example: “Hello Dr. [Last Name],

I trust this message finds you well. I am [Your Name], and I am eager to express my interest in the possibility of contributing to your research team as a [summer/fall] intern.”

This brief introduction sets a friendly tone and immediately informs the professor of your intention.

B. Mention your academic program, year, and university affiliation.

Following your introduction, provide key details about your academic standing to give the professor context about your current status as a student.

Example: “I am currently pursuing a [Your Program/Major] degree at [Your University], and I am in my [mention the specific year, e.g., third year] of studies.”

Including this information allows the professor to understand your academic background, helping them assess your potential fit for the research internship opportunity.

By combining a brief introduction with specific details about your academic program and year, you create a foundation for the professor to learn more about you in the context of your academic journey.

A. Clearly state your interest in the professor’s research.

Explicitly communicate your genuine interest in the professor’s research in a clear and concise manner.

Example: “I am particularly drawn to your research in [specific research area], as it aligns perfectly with my academic interests and aspirations.”

This statement conveys a focused interest and signals to the professor that you have taken the time to understand their work.

B. Specify aspects of their work that resonate with your academic goals.

Provide specific details about the professor’s research that resonate with your academic goals. This demonstrates that you’ve thoroughly researched their work and can articulate how it aligns with your own academic pursuits.

Example: “I am fascinated by your recent publication on [specific project or paper], especially the innovative approach you took in addressing [mention a specific aspect]. This directly correlates with my academic goals, and I am eager to contribute to such impactful research.”

By specifying aspects of the professor’s work that resonate with your academic goals, you convey a deeper understanding and connection to their research, making your expression of interest more meaningful.

A. Provide a concise overview of your academic background.

Offer a brief overview of your academic background, summarizing key details that showcase your qualifications for the research internship.

Example: “With a strong foundation in [Your Program/Major], my academic journey has equipped me with a solid understanding of [specific academic areas related to the research field].”

This provides a snapshot of your academic background, setting the stage for the professor to understand your educational foundation.

B. Mention relevant coursework, projects, or experiences.

Specify relevant coursework, projects, or experiences that highlight your skills and expertise in areas pertinent to the research internship.

Example: “I have successfully completed courses such as [specific relevant courses] and engaged in projects where I [briefly describe a relevant project or experience]. These experiences have equipped me with [mention specific skills or knowledge] that I believe would contribute to your ongoing research.”

This demonstrates not only your academic background but also the practical skills and experiences that make you a well-qualified candidate for the research internship.

A. Connect your skills and strengths with the professor’s research.

Articulate a clear connection between your skills and strengths and the specific requirements or focus areas of the professor’s research.

Example: “I am particularly excited about the prospect of contributing my skills in [mention specific skills, e.g., data analysis, experimental design] to your ongoing research projects. Your work in [specific research area] aligns seamlessly with my expertise, and I am confident that my skills can complement and enhance the objectives of your research team.”

This statement emphasizes the alignment between your skill set and the professor’s research needs.

B. Showcase how your background makes you a suitable candidate.

Highlight how your academic background, skills, and experiences make you a well-suited candidate for the research internship.

Example: “With a solid foundation in [Your Program/Major] and hands-on experience in [mention relevant experiences], I believe I possess the interdisciplinary skills necessary to thrive in the dynamic environment of your research team. My proficiency in [mention specific skills] positions me as a candidate ready to contribute meaningfully to your ongoing projects.”

This section reinforces your suitability for the research internship by connecting your unique attributes to the requirements of the professor’s research.

A. Politely express your interest in joining the professor’s research team.

Express your interest in a clear and polite manner, making it evident that you are eager to become a part of the professor’s research team.

Example: “I am enthusiastic about the prospect of contributing to your esteemed research team and am eager to apply my skills and passion to the ongoing projects. Your mentorship is highly valued, and I am excited about the opportunity to collaborate with you and your research team.”

This statement conveys your eagerness and respect for the professor’s work.

B. Inquire about the possibility of discussing potential opportunities.

Politely and proactively express your desire to discuss potential opportunities further, indicating your openness to a conversation about the research internship.

Example: “I would be grateful for the opportunity to discuss in more detail how my background aligns with your research goals and explore potential avenues for collaboration. Could we schedule a meeting at your earliest convenience to discuss the possibilities further?”

This polite inquiry signals your readiness for a conversation and allows the professor to initiate the next steps in the process.

A. Mention that your resume and any additional documents are attached.

Clearly communicate to the professor that you have attached your resume and any other relevant documents to provide a comprehensive overview of your qualifications.

Example: “Please find attached my resume, which provides a detailed overview of my academic background, relevant coursework, and experiences. Additionally, I have included [mention any other documents, e.g., a transcript or a portfolio] for your reference.”

This ensures that the professor is aware of the attachments and knows where to find the necessary information.

B. Ensure that the attachments are appropriately labeled.

Make sure that your attachments are clearly labeled with descriptive and professional titles. This helps the professor easily identify and navigate through the documents.

• Resume_LastName_FirstName.pdf
• Transcript_LastName_FirstName.pdf
• Portfolio_LastName_FirstName.pdf

A. Express flexibility for a meeting, either in person or virtually.

Convey your flexibility and willingness to accommodate the professor’s preference for a meeting, whether it be in person or virtually.

Example: “I am flexible and open to the format that best suits your schedule, whether that be an in-person meeting on campus or a virtual discussion. Your convenience is my priority, and I am happy to adapt to your preferred mode of communication.”

This statement communicates your adaptability and prioritizes the professor’s convenience.

B. Provide a range of dates and times for convenience.

Offer a selection of dates and times when you are available for a meeting, providing the professor with options to choose from.

Example: “I would be honored to discuss potential opportunities further. Please let me know a time that suits you best. I am available during [mention specific days] between [mention specific times], and I am happy to adjust my schedule to accommodate yours.”

This proactive approach allows the professor to seamlessly choose a time that aligns with their schedule, making the coordination process more efficient.

A. Express gratitude for the professor’s time and consideration.

Convey appreciation for the professor’s time and consideration in reading your email. This demonstrates respect for their busy schedule.

Example: “Thank you very much for considering my application and taking the time to review my email. I sincerely appreciate your attention to my inquiry.”

This expression of gratitude acknowledges the professor’s time and consideration.

B. Sign off with a professional closing (e.g., “Sincerely” or “Best regards”).

Conclude your email with a professional closing that reflects courtesy and respect.

Example: “Sincerely, [Your Full Name]”

“Best regards, [Your Full Name]”

Choosing a standard and professional closing adds a formal touch to your email, leaving a positive and respectful impression as you conclude your communication.

A. Include a professional email signature with your full name and contact information.

Incorporate a professional email signature at the end of your email, providing your full name and relevant contact information. This creates a polished and complete impression.

Best regards,

[Your Full Name]

[Your University Affiliation]

[Your Major/Program]

[Your Email Address]

[Your Phone Number]

This structured signature reinforces your identity and makes it easy for the professor to reach out to you.

B. Ensure that all contact details are up to date.

Double-check that all the contact details in your email signature are current and accurate. Outdated or incorrect information can lead to communication challenges.

University of XYZ

Computer Science Major

[email protected]

(123) 456-7890

Updating your email signature ensures that the professor can reach you through the correct channels and leaves a professional impression.

Subject: Inquiry Regarding Research Internship Opportunities

Dear Professor [Last Name],

I trust this message finds you well. My name is [Your Full Name], and I am currently a [Your Program/Major] student at [Your University].

I am writing to express my genuine interest in joining your esteemed research team as a [summer/fall/term] intern. Having closely followed your work, particularly in [specific research area],

I am captivated by the innovative projects your team undertakes. My academic journey has equipped me with a strong foundation in [Your Program/Major], and I am eager to contribute my skills in [mention specific skills, e.g., data analysis, experimental design] to your ongoing research.

I have attached my resume, providing a comprehensive overview of my academic background, relevant coursework, and experiences, for your reference. I would be honored to discuss potential opportunities further and am flexible to meet either in person on campus or virtually.

Please find a range of dates and times that I am available for a meeting below. Thank you very much for considering my application, and I look forward to the possibility of contributing to your impactful research.

[Your Availability for a Meeting]

[Attach Resume and Any Additional Documents]

You can download Template of Email to be written to the Professor requesting for Research Internship:

Explore an array of insightful articles within the realm of research internships, all neatly categorized under the Research Internship section .

Visit our interactive research internship world map! This map is a powerful tool for exploring research internships available worldwide. With it, you can easily find information about research opportunities in different countries. Click on the map or the Button below to visit our Research Internship Worldmap.

In conclusion, navigating the path toward securing a research internship is a journey filled with potential for growth and academic enrichment. This comprehensive guide has sought to demystify the process, offering valuable insights and practical tips to empower students in their pursuit of impactful research experiences.

From crafting a compelling email expressing genuine interest to aligning skills with the professor’s research and concluding with a professional signature, each step plays a crucial role in creating a lasting impression.

As students embark on this endeavor, may they approach it with confidence, armed with the knowledge to articulate their aspirations, showcase their academic background, and, ultimately, forge meaningful connections with esteemed researchers. The world of research awaits, and with thoughtful preparation, students can unlock doors to transformative learning experiences that extend far beyond the confines of the classroom.

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• College of Natural and Health Sciences

Mit McGlaughlin

Department chair and professor.

School of Biological Sciences Natural and Health Sciences

Contact Information

Email [email protected] Phone 970-351-2139 Fax 970-351-2335 Office Ross Hall, Room 1560 Office Hours M 10:30-11:30 W 1:00-2:00 or by appointment Mailing Address 501 20th Street, Greeley, CO 80639

• Ph.D.: Botany , Claremont Graduate University/Rancho Santa Ana Botanic Garden, Claremont, CA (2005)
• B.A.: Biology , Reed College, Portland, OR (1999)

Professional/Academic Experience

Dr. McGlaughlin  joined the faculty of UNC in the fall of 2008. His research is focused on using genetics to understand the nature of plant species, speciation, and conservation. Between 2005 and 2008 Dr. McGlaughlin worked as a Post Doctoral Fellow at the University of South Dakota, with Dr. Kaius Helenurm. His post doctoral research was focused on phylogeographic and conservation genetic studies with rare and endangered plants on the California Channel Islands. This research was predominantly funded by the US Navy in order to enhance management practices on the San Clemente Island bombing range. In 2005, Dr. McGlaughlin received his PhD in Botany from a joint program through Rancho Santa Ana Botanic Garden and Claremont Graduate University, working with Dr. Elizabeth Friar. His doctoral research examined patterns of diversification in a widespread member of the Hawaiian silversword alliance,  Dubautia laxa  (Asteraceae). While working at Rancho Santa Ana Botanic Garden he conducted numerous conservation genetic studies for resource management agencies in Southern California. In 1999 Dr. McGlaughlin received a BA from Reed College, working with Dr. Keith Karoly. As an undergraduate, he conducted conservation genetic research on the Pink Sand Verbena,  Abronia umbellata  (Nyctaginaceae). 

Classes Taught

• BIO 329 Field Botany
• BIO 330/530 Plant Systematics
• BIO 462/562 Conservation Biology
• BIO 465 Evolution
• BIO 526 Population Genetics
• BIO 539/539L Molecular Ecology
• BIO 572 Species and Speciation
• SCI 291 Scientific Writing

Research/Areas of Interest

     Plant phylogeography on the California Channel Islands; Adaptive evolution in the Hawaiian silversword alliance; Conservation Genetics; Plant Speciation; Colorado Botany; Conservation Biology.

Publications/Creative Works

Recent peer-reviewed research publications.

McGlaughlin, M.E. , Riley, L., Helenurm, K., Wallace, L. E. (2018). Does channel island Acmispon (Fabaceae) form cohesive evolutionary groups?  Western North American Naturalist: Papers from the 9 th California Islands Symposium 4th ed., vol. 78, pp. 739-757.

Riley, L., McGlaughlin, M.E. , Helenurm, K. (2018). Limited genetic variability in native buckwheats ( Eriogonum : Polygonaceae) on San Clemente Island.   Western North American Naturalist: Papers from the 9 th California Islands Symposium 4th ed., vol. 78, pp. 722-738. 

Smith, C., McGlaughlin, M.E. , Mackessy, S. (2018). DNA barcodes from snake venom: a broadly applicable method for extraction of DNA from snake venoms. BioTechniques , 65, 339-345.

Wallace, L. E., Wheeler, G. L., McGlaughlin, M.E. , Bresowar, G., Helenurm, K. (2017). Phylogeography and genetic structure of endemic Acmispon argophyllus and A. dendroideus (Fabaceae) across the California Channel Islands. American Journal of Botany, 104(5), 743-756.

Riley, L., M.E. McGlaughlin, and K. Helenurm. 2016. Narrow water barriers prevent multiple colonizations and limit gene flow among California Channel Islands wild buckwheats (Eriogonum: Polygonaceae). Botanical Journal of the Linnean Society 181: 246-268.

Riley, L., and M.E. McGlaughlin . 2016. Endemism in native floras of California’s Channel Islands correlated with seasonal patterns of aeolian processes. Botany 94: 65-72.

Bresowar, G.B. and M.E. McGlaughlin. 2015. Morphological And Genetic Discrepancies in Oreocarya paradoxa and its Gypsophile Sister Species, O. revealii (Boraginaceae): The Impact Of Edaphic Factors On Recent Diversification In The Colorado Plateau. American Journal of Botany 102: 1647-1658.

Fuller, R.S., S. Frietze, and M.E. McGlaughlin . 2015. Characterization of 13 microsatellite markers for Calochortus gunnisonii (Liliaceae) from Illumina MiSeq sequenceing. Applications in Plant Sciences 3(8): 1500051.

Schwabe, A.L., J. Ramp Neale, and M.E. McGlaughlin . 2015. Examining the genetic integrity of a rare endemic Colorado cactus ( Sclerocactus glaucus ) in the face of hybridization threats from a close and widespread congener ( Sclerocactus parviflorus ). Conservation Genetics 16: 443-457 .

M.E. McGlaughlin, L. Riley, M. Brandsrud, E. Arcibal, M.K. Helenurm, K. Helenurm. 2015. How much is enough? Minimum sampling intensity required to capture extant genetic diversity in ex situ seed collections: examples from the endangered plant Sibara filifolia (Brassicaceae). Conservation Genetics 16: 253-266 .

Dorman, H.E., M.E. McGlaughlin , and L.E. Wallace. 2014. Widespread variation in NSP1 , a gene involved in Rhizobium nodulation, across species of Acmispon (Fabaceae) from diverse habitats. Botany : 92: 571-578.

McGlaughlin, M.E. , L.E. Wallace, G.L. Wheeler, G.E. Bresowar, L. Riley, N.R. Britten, and K. Helenurm. 2014. Do the island biogeography predictions of MacArthur and Wilson hold when examining genetic diversity on the near mainland California Channel Islands? Examples from endemic Acmispon (Fabaceae). Botanical Journal of the Linnean Society 174: 289-304.

McGlaughlin, M.E. , and E.A. Friar. 2011. The role of geography in infraspecific diversification in a widespread member of the Hawaiian silversword alliance, Dubautia laxa (Asteraceae). Annals of Botany: 107: 357-370.

Friar, E.A., L.M. Prince, J.M. Cruse-Sanders, M.E. McGlaughlin , C.A. Butterworth, and B.G. Baldwin. 2008. Hybrid origin and genomic mosaicism of Dubautia scabra (Hawaiian Silversword Alliance; Asteraceae--Madiinae). Systematic Botany. 33: 589-597.

Recently presented papers and posters

• McGlaughlin, M.E ., L. Riley, and K. Helenurm. 2015. How much is enough? Minimum sampling intensity required to capture extant genetic diversity in ex situ seed collections: examples from the endangered plant Sibara filifolia (Brassicaceae). Botany 2015, Botanical Society of America Annual Meeting, Edmonton, Canada.
• Fuller, R.S. and M.E. McGlaughlin. 2015 The Role Of Glacial Oscillatory Demographic Changes In The Central And Southern Rocky Mountains In Shaping The Genetic Structure Of Gunnison’s Mariposa Lily.Botany 2015, Botanical Society of America Annual Meeting, Edmonton, Canada.
• Wills, B. and M.E. McGlaughlin . 2015. Resolving Taxonomic Synonymy of Phacelia submutica (DeBeque Phacelia) using ITS (nuclear) and ndhF (chloroplast) Sequences: Implications for Rare Plant Management. Botany 2015, Botanical Society of America Annual Meeting, Edmonton, Canada.
• McGlaughlin, M.E ., L.E. Wallace, and K. Helenurm. 2014. Conflicting evolutionary signal among genetic markers in the endemic Lotus (Fabaceae) of the California Channel Islands. Botany 2014, Botanical Society of America Annual Meeting, Boise, ID.
• Schwabe, A., Neale, J., and M.E. McGlaughlin . 2014. Hybridization or phenotypic plasticity? A genetic investigation of an endangered endemic Colorado cactus ( Sclerocactus glaucus ) in the face of hybridization threats from a widespread congener ( Sclerocactus parviflorus). Botany 2014, Botanical Society of America Annual Meeting, Boise, ID.
• Hubbard, A. , Neale, J., and M.E. McGlaughlin . 2014. Examination of Sclerocactus wetlandicus and Sclerocactus brevispinus genetic diversity and population structure in the Unita Basin, Utah. Botany 2014, Botanical Society of America Annual Meeting, Boise, ID.
• McGlaughlin, M.E. , and K. Helenurm. 2012. Gene flow and divergence in Leptosyne gigantea , Giant Tickseed, on the California Channel Islands. California Islands Symposia, Ventura, CA.
• Riley, L., M.E. McGlaughlin , K. Helenurm. 2012. Phylogeography of Eriogonum (Polygonacaea) endemic to the California Channel Islands. California Islands Symposia, Ventura, CA.
• McGlaughlin, M.E. , G. Bresowar, K. Helenurm, and L.E. Wallace. 2011. Isolation among islands as a driver of divergence in the endemic Lotus (Fabaceae) of the California Channel Islands. Botanical Society of America Annual Meeting, St. Louis, MO.
• Bresowar, G. and M.E. McGlaughlin . 2011. Phylogenetics of the genus Cryptantha subgenus Oreocarya (Boraginaceae): A western North American taxon. Botanical Society of America Annual Meeting, St. Louis, MO.

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Chawarska & colleagues recognized for contribution to puppetry literature

2024 staub award for excellence in writing, bestowed on world puppetry day.

• Nancy Staub Publications Award

On March 21, 2024, celebrated as World Puppetry Day, Yale Child Study Center (YCSC) Professor Kasia Chawarska along with Senior Research Scientist Suzanne Macari and colleagues received the 2024 Nancy Staub Publications Award for excellence in writing on the art of puppetry.

The Nancy Staub Award is given by the United States Center of Union Internationale de la Marionnette (UNIMA-USA), the North American Center of the oldest international theatre organization in the world. This is one of the first puppetry awards given for a scientific paper involving clinical child populations.

Macari was notified in February that a paper she and Chawarska co-authored, Puppets facilitate attention to social cues in children with ASD , was selected for the award, which is named in honor of Nancy Lohman Staub, an original member of UNIMA-USA.

Published in Autism Research in 2021, the article was written about a research study led by Chawarska and made possible by a collaboration conceived by Chawarska with Fred Volkmar, Irving B. Harris Professor Emeritus, and Cheryl Henson of the Henson Foundation.

As noted in the award letter, “The award is meant to honor books, articles, or dissertations which are exemplary contributions that forward the field of puppetry by documenting important histories, contributing importantly to theory or practice, and by sharing prime research. Our award committee found your work a significant addition to the literature on puppetry and performing objects.”

The paper’s authors also include YCSC Associate Research Scientist Angelina Vernetti and Joseph Chang, James A. Attwood Professor of Statistics & Data Science at Yale, as well as several Yale students and members of the YCSC Social and Affective Neuroscience of Autism (SANA) lab.

Featured in this article

• Katarzyna Chawarska, PhD Emily Fraser Beede Professor of Child Psychiatry; Director, Social and Affective Neuroscience of Autism Program, Child Study Center; Director, Yale Toddler Developmental Disabilities Clinic
• Suzanne Macari, PhD Senior Research Scientist in the Child Study Center; Co-director, Yale Social and Affective Neuroscience of Autism Program, Child Study Center
• Angelina Vernetti, PhD Research Scientist in the Child Study Center
• Fred Volkmar, MD Irving B. Harris Professor Emeritus in the Child Study Center
• Joseph Chang James A. Attwood Professor of Statistics and Data Science

Related Links

• World Puppetry Day
• Social and Affective Neuroscience of Autism (SANA) Program Website

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Iowa Law School announces faculty appointment for Lorraine Gaynor

The University of Iowa College of Law is pleased to announce that Lorraine Gaynor (JD11) will join its faculty as assistant professor of legal analysis, writing, and research. Gaynor will begin her appointment in August 2024. 

Befitting Iowa Law’s reputation as the “Writing Law School,” Gaynor will join a faculty core dedicated to developing excellence in legal writing built upon the foundational skills of analysis and research. Many schools employ teaching assistants and adjunct faculty to teach writing courses, while Iowa Law has six full professors of legal analysis, writing, and research. Students at Iowa Law begin rigorous writing courses during their first year. 

“Strong legal writing is critical to good lawyering and effective client advocacy,” said Gaynor. “I'm honored to join the Iowa Law community and to have the opportunity to support students as they learn and practice these crucial writing and analysis skills.” 

Gaynor, who graduated Order of the Coif from Iowa Law and served as president of the University of Iowa Campaign for Human Rights, is presently senior staff attorney for Iowa Legal Aid, a nonprofit organization that provides legal assistance and education to low-income and vulnerable Iowans.

Prior to her joining Iowa Legal Aid, Gaynor served from 2011-2013 in the U.S. Attorney General’s Honors Program as judicial law clerk and attorney adviser in the Executive Office for Immigration Review, a unit of the U.S. Department of Justice.