send keynote presentation via email

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How to Share Keynote Presentations Online

Last Updated: May 4, 2023

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 15,300 times. Learn more...

This wikiHow teaches you how to share your Keynote presentation with other people on the internet. If you want to present the presentation live, you can use Apple's Keynote Live feature. You can also share the presentation by embedding it into your website or blog post.

Using Keynote Live

• Keynote Live is limited in that it won't play audio or let you do live audio narration. If you want to narrate the presentation live, you'll want to use Keynote Live with an audio conferencing tool like Zoom, Microsoft Teams , or Google Meet .

• If you want to share the invitation link in your video conferencing software or a live chat, choose Copy Link to copy the link to your clipboard, and then paste it into the conversation.
• If you want to require a password for viewing the presentation, click More Options, select Require password , and follow the on-screen instructions.

• If you don't want to start the presentation just yet, you can choose Play Later instead. Then, when you're ready to share your presentation, click the green-and-white rectangle with a triangle in the toolbar and select Play on Keynote Live to start sharing. You can click the green-and-white rectangle and triangle icon to start sharing again.
• If you want to invite more people after starting the presentation, press the Esc key to stop playback, click the Keynote Live button in the toolbar (the computer monitor with two curved lines), select Invite Viewers , and choose your viewers.

• When you end the presentation, the link will stop working. If you want to present again, you'll need to create a new link.

Embedding on a Website

• If you protected your presentation with a password, remove the password before you continue.

• The link begins with "https://www.icloud.com/keynote" and ends with "#yourfilename" .

• Medium: No extra code is needed. To embed the link, simply paste it onto its own line and press Enter or Return . [2] X Research source Medium will display the embedded presentation once you publish your story.
• Wordpress: Using the Block Editor, create a new "Embed" block (the first embedding option), paste the Keynote link into the field, and click "Embed." If you're not using the Block Editor, you can embed the presentation by placing the URL on its own line. [3] X Research source
• Embed.ly: If you're using another type of website or site builder, check out Embed.ly , which will help you create embed codes for a variety of sites and services.

Expert Q&A

You might also like.

• ↑ https://support.apple.com/guide/keynote/present-on-a-mac-over-the-internet-tan683ecab0f/mac
• ↑ https://help.medium.com/hc/en-us/articles/214981378-Embedding
• ↑ https://wordpress.org/support/article/embeds/

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1. Open Keynote on your Mac. 2. Click the Keynote Live button. 3. Click Continue . 4. Invite viewers to the presentation. 5. Click Play Now . Did this summary help you? Yes No

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How to Share Keynote Presentations Online: A Comprehensive Guide

Sharing Keynote presentations online has become increasingly important in today's digital age, where remote work, online collaboration, and accessibility are more crucial than ever. In this comprehensive guide, we will discuss various methods for sharing Keynote presentations, explore different tools for sharing like Showell , and provide practical examples to help you share your presentations with ease. By adopting these best practices and leveraging the right tools, you can make your Keynote presentations accessible and engaging to a wider audience.

What is a Keynote presentation?

Keynote is a presentation software developed by Apple Inc., similar to Microsoft PowerPoint. It is designed specifically for macOS and iOS devices and offers a wide range of design and animation tools to create visually stunning presentations. Keynote presentations typically have the file extension .key, and while they cater primarily to the Apple ecosystem, they can be exported to various formats for compatibility with other platforms, like PowerPoint.

The 4 advantages of using Keynote for presentations

1. Sleek design templates: Keynote offers a variety of professionally designed templates, making it easy to create visually appealing presentations.

2. Animation and transition effects: Keynote provides a range of animations and transitions to add dynamism and polish to your presentations.

3. Compatibility with Apple devices: Keynote is designed to work seamlessly with macOS and iOS devices, ensuring optimal performance and user experience.

4. Export options: Keynote allows you to export your presentations in various formats, including PDF, PowerPoint, QuickTime, and HTML, ensuring compatibility with different platforms.

Preparing Your Keynote Presentation for Online Sharing

While Keynote is a popular presentation software, not everyone has access to it, and this can pose a problem when sharing Keynote presentations online. Not everyone has access to Apple devices, which are required to use Keynote. If the presentation was created on a Mac, then it can only be opened by someone who has access to a Mac, which limits the audience.

To ensure accessibility and reach a wider audience, it is essential to consider the compatibility of the file format and provide alternative formats for those who don't have Keynote or compatible software. This is why it might be a good solution to export your Keynote presentation as a PDF file.

To do this, follow these steps:

1. Open your Keynote presentation. 2. Click "File" in the top menu, and then select "Export To." 3. Choose the desired export format (PDF) and configure the export settings according to your preferences. 4. Click "Next" and choose a destination for the exported file. Click "Export" to complete the process.

Methods to Share Keynote Presentations Online

Attaching the exported presentation: You can share your Keynote presentation by attaching the exported file (PDF, PowerPoint, QuickTime, or HTML) to an email. This method is suitable for smaller files and when sharing with a limited number of recipients.

Security and size limitations: When sharing large Keynote files or presentations containing sensitive information via email, consider using a secure file-sharing platform like Showell. Showell offers password-protected access to your files and ensures a better sharing experience for the recipient, with attachments that won't get lost among other emails.

Social media platforms

Sharing links to the presentation: You can also share your Keynote presentation on social media platforms like LinkedIn, Twitter, and Facebook by posting a link to the presentation hosted on a cloud-based file-sharing platform like Showell.

Cloud-based file-sharing platforms

iCloud: iCloud is Apple's cloud storage service, which integrates seamlessly with Keynote. You can store and share your presentations via iCloud by sending a link to your recipients, who can then view or download the file.

Google Drive: Google Drive is a popular cloud storage platform that supports Keynote files. You can upload your presentation, convert it to Google Slides if needed, and share it with others through unique links. Dropbox: Dropbox allows you to upload Keynote files and share them with others using shareable links.

Showell : Showell is a powerful content-sharing and collaboration platform that supports Keynote presentations and various other file formats. With Showell, you can upload and organize your presentations, making it easy to share them with your team or clients. Showell stands out due to its user-friendly interface, secure sharing features, and the ability to track engagement with your shared content. By using Showell, you not only streamline the sharing process but also gain valuable insights into how your audience interacts with your presentation.

Showell: Sales Content Tracking and Sharing →

Collaborating on Keynote Presentations Online

Real-time collaboration using icloud.

Keynote supports real-time collaboration through iCloud, allowing multiple users to work on a presentation simultaneously. To collaborate, simply click the "Collaborate" button in the top-right corner of your Keynote presentation and invite participants via email, link, or by adding them from your contacts. You can control the access level for each participant, choosing between "Can make changes" or "View only."

Sharing and commenting on presentations

When sharing your presentation online, you can enable comments to facilitate feedback and communication with your team or audience. Comments can be added to specific slides or elements, fostering a focused and productive discussion.

Version control and tracking changes

Keynote allows you to track changes made by collaborators and maintain version control over your presentation. You can access the version history by clicking "File" and then "Revert To." This feature enables you to review past edits, compare different versions, and revert to a previous version if needed.

Ensuring Security and Privacy While Sharing Keynote Presentations Online

Password protection.

Protect sensitive information in your Keynote presentation by adding a password. To do this, click "File," then "Set Password." You can also apply password protection when sharing your presentation via a file-sharing platform like Showell, which offers secure, password-protected access to your files.

Controlling access and permissions

When sharing your presentation online, you can control who can view, edit, or comment on the file. File-sharing platforms like Showell allow you to set permissions and manage access to your presentations.

Check out Showell's Digital Sales Room →

Sharing Keynote presentations online has become increasingly important in today's digital landscape. By selecting the appropriate method for sharing and leveraging online collaboration tools like Showell, you can efficiently and securely share your presentations with a wider audience. Following best practices for file preparation and optimization, coupled with using the right tools and platforms, will ensure that your Keynote presentations are accessible, engaging, and impactful for your viewers

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How to share a Pages, Keynote, or Numbers file with iCloud

If you're using Pages, Keynote, or Numbers on your iPhone, iPad, or Mac you can easily share anything you create via Apple's online service, iCloud . The best part about sharing iWork documents via iCloud is that the person you share with doesn't need an iOS device or Mac to open or even collaborate on the documents with you. All they need is a web browser.

How to share your Pages, Keynote, and Numbers files from iPhone and iPad

• Open the file in Pages, Numbers, or Keynote on your iPhone or iPad that you'd like to share.
• Tap on the Share button in the upper right hand corner.
• Choose Share Link via iCloud from the drop down menu.
• Tap on the method you'd like to use in order to share it.
• iWork automatically inserts the iCloud link for you. Type anything else you'd like to add and send your message.

How to share your Pages, Keynote, and Numbers files from your Mac

• Open the file in Pages, Numbers, or Keynote on your Mac that you'd like to share.
• In the top menubar, click on the Share button .
• Choose the option for Share Link via iCloud .
• Tap on the option you'd like to use in order to share the file link.
• iWork will automatically insert the link. Type anything else you'd like to tell the person receiving the document and send it.

That's it! The person you've sent the link needs only open it in a browser in order to view and edit the spreadsheet.

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Email your presentation to others

In PowerPoint, you can use email to send your presentation to others. You can send your presentation as an attachment, a link, a PDF file, an XPS file, or as an Internet Fax.

Important:  You won’t be able to email your presentation directly from PowerPoint on a Windows RT PC. Instead, you can open an email program, create your email, and attach the presentation to it.

If the presentation you're planning to send through email contains audio or video files, do one or both of the following:

Compress your media files to minimize the size of your presentation.

Optimize the media in your presentation for compatibility so that your presentation will play without fail when it is received.

Select File > Share > Email

Under Email , click one of the following:

Send as Attachment to attach your presentation to an email message.

Send a Link to create an email that contains a link to your presentation.

Note:  To Send a Link , you must save your presentation in a shared location, such as a SharePoint document library that your recipients have permission to access, or OneDrive.

Send as PDF to save your presentation as a Portable Document Format (.pdf) file, and then attach the PDF file to an email message. For more information about PDF files, see File formats that are supported in PowerPoint .

Send as XPS to save your presentation as a .xps file, and then attach the file to an email message. For more information about XPS files, see File formats that are supported in PowerPoint .

Send as Internet Fax to send your presentation as a fax without using a fax machine. This option requires you to first sign up with a fax service provider. If you haven't already signed up with a fax service provider, click Send as Internet Fax , and you'll be directed to a website where you can select a provider.

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Keynote - Sending Your Keynote Document Directly to Mail

Keynote > sending your keynote document directly to mail.

Pro Speakers on How to Give a Perfect Keynote Presentation

Updated: January 13, 2021

Published: November 03, 2020

Two years ago, I was asked to give a presentation about my HubSpot article on emotional marketing . It was by far the most exhilarating and nerve-wracking experience of my professional life.

I don’t necessarily hate public speaking. However, leading up to the event, I felt the full responsibility of not only delivering a good presentation but also teaching the audience valuable , actionable information — and that was very intimidating.

I wanted to do a good job, and I wanted to be a good teacher.

Therein lies the importance of keynote presentations : to be effective, they should be educational and entertaining. Do you have a keynote presentation in your future? Read on for some advice from professional speakers.

First, what is a keynote presentation? Glad you asked.

You may also be tasked with a keynote presentation in order to secure funding, make a sale, or update stakeholders or executives. Whatever stage you find yourself on, delivering a keynote presentation is an important responsibility as a public speaker.

How to Give a Perfect Keynote Presentation, According to the Experts

I spoke with four professional speakers on how to deliver a near-perfect presentation. Here are five pieces of advice they shared.

1. Rehearse, rehearse, rehearse.

When it comes to public speaking, practice quite literally makes perfect. Every expert I spoke with mentioned how frequently they rehearse their presentations.

“However much you think you need to rehearse, rehearse 10 times more than that. When you show up to a concert, you expect that the musicians know their songs, and you certainly don't want the first time they try to play it to be right there on stage. You owe your audience and the folks hiring you to speak the same respect,” said Melanie Deziel , international keynote speaker and founder of StoryFuel . (She received this advice herself from Michael and Amy Port at Heroic Public Speaking .)

Provided by Melanie Deziel

As more presentations and events become fully virtual, the likelihood of technical difficulties also grows. Rehearsing your content can help you weather any interruptions or last-minute changes.

Rehearsal not only leads to content mastery; it allows freedom in your presentations. “The more you rehearse and become comfortable with the content, the freer you'll be to take chances, experiment, and truly focus on your delivery, rather than trying to remember what comes next,” shared Deziel.

How do these experts recommend practicing your presentations? “[Use] a mirror,” said Olivia Scott , keynote speaker and founder of Omerge Alliances . “I take the time to see how I'm being received, I look at my body posture, and I look at everything to make sure that I feel good about what I'm delivering. This isn’t exactly a tool or technology, but it's a way to practice and rehearse.”

Additionally, consider asking friends, family, and trusted colleagues to listen to your practice runs and provide feedback on your presentation.

2. Ask for feedback.

Speaking of feedback, expert orators know to ask for it on a regular basis — from friends, peer groups, mentors, audience members, and clients. “Find a support crew and connect with other speakers in the industry,” mentioned Karen Hopper , keynote speaker and data strategist at M+R. Hopper personally recommends Shine Bootcamp , which provided her with lifelong friendships, helpful feedback, and a priceless education about public speaking.

Provided by Karen Hopper

“We help each other with feedback on our pitches, topics, outlines, and presentations, and we celebrate each others' wins,'' said Hopper. “ ... It’s well worth surrounding yourself with people who will cheer for you and who will give you honest feedback — the fastest way to get better is to ruthlessly seek out that feedback.”

Clients can also be an incredibly helpful source of feedback. If you’re asked to speak at an event or conference, consider asking the people who hired you. “I ask my client for their reaction immediately after every presentation. It’s important to know how they felt, and whether the presentation achieved their goals. Every time my client is happy, that’s my most successful presentation,” said Jeff Toister , keynote speaker, author, and customer service expert.

Lastly, the best feedback often comes from the source — in this case, your audience. Whether you ask questions during your presentation (which we’ll discuss next) or ask for feedback following your presentation, it’s never a bad idea to know what your audience thought about your keynote.

Feedback may look different if giving a remote keynote presentation, but it's still possible.

“It’s been a creative challenge to adapt a talk I'd hoped to give in person to work in a virtual environment. It's much harder to tell how your talks are received online, without being able to see nodding and note-taking and hear laughter and clapping. But all the feedback I have received [over email] indicated that my talk successfully changed the way many people are thinking about their content idea generation process, and that was the ultimate goal of the talk: to change how people think ,” shared Deziel, referring to her recent keynote at Content Marketing World 2020.

3. Engage your audience.

Nobody likes being talked at . Sure, delivering a keynote presentation involves you doing most of the talking, but it doesn’t have to be a one-way conversation. Many of the experts I interviewed encouraged some sort of audience engagement or interaction to enhance your presentation.

“People love to be involved in a presentation. Rather than explain a concept to my audience, I find a way to have them experience it,” said Toister. “For example, when I share how multitasking hurts productivity and causes us to make more errors, I have the audience try a brief multitasking exercise so they can experience the problem themselves.”

Did you know that audience engagement levels drop considerably (14%) if a presenter does most of the talking, versus if the audience talks just as much? Moreover, 64% of people believe that a presentation with two-way interaction is much more engaging than a one-way presentation.

Presentation engagement also takes practice — just like your presentation content itself. “ ... Entertainment comes from the performance itself: the way in which you deliver that content and the energy you bring to that delivery. This is a separate skill you need to practice. Work with a coach, watch back recordings of yourself to identify opportunities to improve your craft, and watch videos of top-notch comedians, poets and other speakers to see what you can learn from them,” encouraged Deziel.

Lastly, as important as engagement is, don’t let technology stand in the way. While smartphones and polling software can make audience interaction easier, they can also get in the way of you connecting with your audience. “I prefer to just have people stand up, raise their hand, or clap to participate in the poll. It gets the audience moving, and I don’t have to worry about WiFi connections or whether the polling software is working,” said Toister.

4. Prioritize your content as much as the delivery.

While entertaining and interacting with your audience is helpful and exciting, it shouldn’t take precedence over your presentation content itself. “Nearly all of what the audience can learn from you comes from the content: the stories you tell, the examples you share, the facts you cite and the other information you explain. Carefully crafting those materials and testing it out ensures that the audience will get the information they were promised from your session,” said Deziel.

Tools like PowerPoint, Keynote, Google Slides, and Canva can help you hone your content and develop a story within your presentation. A 2018 Prezi study (another presentation tool option) showed that 90% of people believe a strong narrative makes for a more engaging, interesting presentation. Data can help form arguments and explain facts, but stories stay with your audience long after your time on stage.

Storytelling is yet another way to engage with your audience, especially by evoking emotions like humor. “It’s entertaining to ask questions, saying, ‘Can anyone relate to this? Has anyone ever had this type of experience before?’ and then getting them involved with some laughter around those experiences. Laughter always helps,” said Scott, who presented at INBOUND 2020 .

Hopper, who was also a Breakout Speaker at INBOUND 2020, agreed: “Don't be afraid to be funny or drop in jokes — there are studies that show that laughing actually helps your brain retain information better, so not only will your audience have a good time laughing with you, but they'll also get more out of your presentation. It’s a win-win!”

5. Focus on the audience.

Finally, everyone can agree that public speaking is either revered or feared. If you relate to the latter and find yourself nervous when giving presentations, turn your focus on the audience.

“Speakers easily get nervous when they focus on themselves and worry too much about their own performance. Focusing on your audience first takes the nerves away and redirects your attention to making sure your audience gets something of value from your keynote,” shared Toister.

That’s the goal of a keynote presentation — to provide value to your audience. Regardless of what story you’re telling, what tools you’re using, or how you’re engaging the crowd, as long as you deliver a presentation that inspires your audience to think differently — even for 30 minutes — you’ve given a perfect keynote presentation.

Note: HubSpot Marketing teams reserve the right to use guest blog author’s likeness across our content as we see fit, including but not limited to HubSpot’s social media channels.

Don't forget to share this post!

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Keynote User Guide for iPhone

• What’s new in Keynote 14.0
• Intro to Keynote
• Intro to images, charts, and other objects
• Create a presentation
• Choose how to navigate your presentation
• Open a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Prevent accidental editing
• Undo or redo changes
• Quick navigation
• Change the working view
• Copy text and objects between apps
• Basic touchscreen gestures
• Create a presentation using VoiceOver
• Add or delete slides
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Add and edit drawings
• Add video and audio
• Record video and audio
• Edit video and audio
• Add live video
• Set the movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the look of text
• Use text styles
• Change text capitalization
• Add drop caps
• Make characters superscript or subscript
• Format fractions automatically
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your iPhone
• Present on a separate display
• Present on iPhone over the internet
• Use a remote
• Make a presentation advance automatically
• Play a slideshow with multiple presenters
• Add and view presenter notes
• Rehearse on your device
• Play a recorded presentation
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set your author name for comments
• Highlight text
• Add and print comments
• Send a presentation
• Intro to collaboration
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

Send a Keynote presentation on iPhone

You can send a copy of a Keynote presentation using AirDrop , Mail, Messages, or another service. You can also send a copy in another format, such as PDF, Microsoft PowerPoint, Movie, and more.

Tip: Before you send a copy of your presentation to a recipient, you can password-protect it to restrict access to the presentation and provide extra security.

Send a copy of a Keynote presentation

Tap the pop-up menu, then tap Send Copy.

Tap a sending option:

AirDrop: Tap the name of the recipient. The recipient must be on the same network and must accept the file to receive it.

Messages, Mail, or another service: Provide the requested information for your recipient (an email address if you’re sending an email, for example), then send or post the copy.

Notes: To save a copy, choose the note where you want to save it (or create a new one), add text if you want, then tap Save.

Tap More to add another service to the options (you set up other services in Settings, accessible from your device’s Home screen).

In Keynote on iPhone or iPad, the presentation opens in reading view .

Send a copy of a Keynote presentation in another format

Tap the format you want to use:

PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Tap a layout at the top of the Export Options menu to choose what appears on each page of the PDF. Depending on the layout you choose, you can include comments, presenter notes, how many slides appear on each page, and more. If you select Include Each Stage of Builds, each build is printed on its own page, in the same order as they appear in the presentation.

Tap Image Quality, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, tap Accessibility, then tap On.

When you have specified the settings you want to use, tap Export in the top-right corner.

PowerPoint: You can open and edit these files with Microsoft PowerPoint in .pptx format.

Movie: You can export the slides in .mov format and include any audio in the presentation. To choose a resolution, tap Resolution and choose an option. To export only part of the presentation, tap Slide Range and enter the beginning and ending slide numbers.

The movie advances to the next slide or build according to the time intervals you enter (for transitions and builds set to start On Tap). If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.

Animated GIF: You can export selected slides as an animated GIF that you can send or post. See Create an animated GIF for more information. When you have specified the settings you want to use, tap Export in the top-right corner.

Images: You can export the slides as JPEG, PNG, or TIFF files. Tap Slide Range to choose the slides you want to export as images. Choose an image format (the higher quality the image, the larger the file size). To include each build animation as a single image, turn on Include Builds. When you have specified the settings you want to use, tap Export in the top-right corner.

Keynote Theme: Send your presentation as a template that can be saved in the Template Chooser. Tap Send Template in the Export controls.

To send your presentation, tap a sending option:

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How to Use Keynote Presentations Online: A Comprehensive Guide

In an era where virtual communication has become an integral part of our professional and personal lives, the ability to deliver captivating and effective presentations online is more important than ever. The rise of remote work, virtual events, and online education has necessitated a shift in how we share ideas, inspire others, and connect across digital landscapes. "How to Use Keynote Presentations Online: A Comprehensive Guide" is your roadmap to success.

What is Keynote and Its Feature?

Keynote is a presentation software developed by Apple Inc. For a variety of events, including business meetings, educational lectures, product debuts, and more, it is made to make aesthetically beautiful and interactive presentations. For macOS and iOS devices, Keynote is a component of the iWork suite of productivity programs. It's renowned for its intuitive UI, potent design tools, and easy syncing with other Apple products.

Keynote Features:

Professional Templates: Keynote provides a large selection of well created templates to aid users in getting going quickly. Users can select the template that best fits the objective of their presentation from among the many themes and styles covered by these templates.

Rich Graphics and Animations: A wide range of features are available in Keynote to improve presentations graphically. Users can include multimedia components including audio and video, photos, forms, charts, and tables. Impressive animation and transition effects are also included in the software to add interest and life to presentations.

Media Integration:Multimedia content can be easily incorporated into presentations by users. This involves adding audio and video clips directly to slides to give the audience a multi-sensory experience.

Compatibility: Device synchronization is one of the standout features of Keynote that adds a layer of convenience and flexibility to the presentation creation process. With this feature, users can seamlessly transition between their Mac, iPhone, and iPad, ensuring that their work remains consistent and accessible across devices

How to Use Keynote online?

Here's a general guideline to use Keynote online by using Keynote Live:

Step 1: Open your presentation in Keynote on your Mac.

Step 2: Click the Keynote Live button.

Step 3: Click “Continue”on the pop-up window.

Step 4: Click “Invite Viewers”, now you can choose how to invite attendees to your live presentation.

Step 5: Choose an invitation method. Sending the URL to your presentation will allow you to invite people to watch it. Select Mail to create an email message with the link that you may send to anybody you like. By choosing Message, AirDrop it to nearby users, or any of the other app options, you can also use iMessage.

Choose Copy Link to copy the invitation link to your clipboard, then paste it into the conversation if you want to share it in your video conferencing program or a live chat.

Click More Options, choose Require password, and then adhere to the on-screen instructions if you wish to make the presentation password-protected.

Step 6: Click “Play Now” to share your presentation.

Choose “Play Later” if you don't want the presentation to begin right away. When you're ready to share your presentation, select “Play on Keynote Live” by clicking the green and white triangle-shaped rectangle in the toolbar. To resume sharing, click the green and white triangle and rectangle icons.

After starting the presentation, use the “Esc” key to halt playback, click the Keynote Live toolbar button (the computer monitor with the two curved lines), pick “Invite Viewers”, and then select the viewers you wish to invite.

Step 7: End your presentation. When you're finished sharing, click the computer icon with two curved lines in the toolbar and select Turn Off Keynote Live.

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How to Download Keynote for Free?

Here's how you can download Keynote for free:

Step 1: Open the "App Store" on your iOS device and search for "Keynote" using the search bar at the bottom of the App Store.

Step 2: Click on the "Get" button next to the Keynote app.

Keep in mind that while Keynote itself is free to download, you'll need an Apple ID in order to access the App Store and download apps. Additionally, some Keynote advanced features and templates could need an iCloud or other service subscription.

Best Alternative to Keynote ——WPS Office

WPS Office is a modernized and powerful suite of office tools that offers a comprehensive solution for creating, editing, and sharing documents, spreadsheets, and presentations . WPS Office has a user-friendly interface and practical features that cater to a wide variety of users, from novices to seasoned experts, and is designed for both personal and professional use. WPS Office is available on multiple platforms, including Windows, macOS, Linux, iOS, and Android. WPS Office provides a wide range of templates and resources for documents, spreadsheets, and presentations. This cross-platform support enables users to work on their documents across different devices with ease. WPS Office supports a wide range of file formats, allowing users to seamlessly open, edit, and save documents in various formats commonly used in office environments. We investigate several online distribution and sharing strategies for WPS Office Keynote presentations. This includes sharing links with audience members and exporting presentations in various formats.

Here is the link you can download: https://www.wps.com/

Frequently Asked Questions

1. what is the difference between powerpoint, pages and keynote.

PowerPoint, Pages, and Keynote are three distinct software applications designed for creating presentations and documents, and each is associated with a different company and operating system. The main distinctions between PowerPoint, Pages, and Keynote are the company from which they were developed, the platforms they support, the usage scenarios, and the feature sets. While Keynote is chosen by Apple users for its design-focused approach, PowerPoint is frequently utilized for commercial and educational presentations. Pages is mainly focused on documents, but it also has some basic presentation features.Pages focuses on document creation and formatting. While it has presentation features, it's not as robust as dedicated presentation software like PowerPoint or Keynote.

2. Is Keynote compatible with other presentation software like PowerPoint?

Yes, Keynote supports exporting presentations in PowerPoint format, making it compatible with other software. Nevertheless, throughout the conversion process, some formatting and design components might need to be changed.

3. Is it possible to access and edit my Keynote presentations offline?

Yes, you can access and edit your presentations while offline if you have Keynote installed on your device. When you get back online, all of your modifications will sync to the cloud.

4. How can I collaborate with others on a Keynote presentation online?

Through iCloud, you can work together on Keynote presentations. Using their email addresses, collaborators can join in to edit the presentation live via a web browser after sharing it with them.

5. Are there any costs associated with using Keynote for online presentations?

On Apple devices, Keynote can be downloaded and used without cost. However, a subscription or outright purchase could be necessary for some advanced services or extra cloud storage.

The comprehensive guide on "How to Use Keynote Presentations Online" offers helpful tips on how to make the most of Apple's Keynote program for making, sharing, and delivering presentations online. This manual provides step-by-step directions and advice for optimizing Keynote's functionality while adjusting to the dynamics of online presentations. Additionally, the thorough manual gives users the knowledge they need to create, distribute, and deliver powerful Keynote presentations online using WPS Office. Users may confidently captivate their virtual audiences and efficiently transmit their messages by utilizing WPS Presentation's features and best practices for online presentations.

• 1. Keynote Review: A Comprehensive Guide to Unlocking its Power
• 2. How to Use Keynote Presentations Online: A Comprehensive Guide
• 3. Keynote Design Guide_ Workflow, Tips, And Free Keynote Templates
• 4. Top 5 Free Keynote Templates for Stunning Presentations
• 5. How to Free Download Keynote Easily: A Comprehensive Guide
• 6. How to Add Presenter Notes to Keynote Presentations Easily?

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