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Top 7 Project Update Templates with Examples and Samples

Nidhi Aswal

In the dynamic arena of project management, where the landscape is in a perpetual state of flux, maintaining proper communication with stakeholders is a cornerstone. Picture, if you will, the classic "Chinese Whispers" game—a simple yet illustrative analogy. In this game, a message is conveyed from one individual to another, often resulting in significant distortion by the time it reaches the final recipient.

Transplant this analogy into the context of project management, and one is compelled to confront a paramount query: How can one ensure that the message, vision, and essence of a project remain unadulterated as it traverses this intricate game of whispers? Here, the disconcerting revelation gleaned from a PMI report comes to the fore—almost sixty percent 60% of projects falter due to inadequate communication.

The solution, you ask? SlideTeam presents you with the top seven project status report templates with samples and examples to facilitate your reporting process. The 100% customizable nature of the templates provides you with the desired flexibility to edit your presentations. The content-ready slides give you the much-needed structure.

Let’s explore the templates on offer!

Template 1: Project Activity Update PPT Template

This expertly developed PPT Preset offers visuals and graphics perfect for topics like project completion reports, critical issues, risks, update reports, activity monitoring, and analytics dashboards. It explains the eight-step process of writing a project activity update report in an easy-to-understand manner. 

Download now!

Template 2: Project Activity Real-Time Update and Monitoring PPT Slide

The next PowerPoint Theme displays a dashboard for real-time project activity updates and monitoring. This PPT Set emphasizes stages like planning, design, development, and testing while illustrating aspects such as project budget, workload, overdue activities, and activity logs. It helps ensure real-time status tracking and streamline project monitoring. 

Template 3: Weekly Project Status Updates PowerPoint Template

Stay on top of your projects with the weekly project status updates PPT Slide. This powerful PPT Design ensures comprehensive monitoring of milestones and deliverables by covering essential topics such as weekly progress reports, performance reports, and progress tracking. Get it today for a structured project overview and captivate your audience.

Template 4: Project Updates PPT Visual Aids Layouts

This PPT Layout covers critical stages of project updates, including sales process map, sales funnel results, top clients, and sales channel KPI tracker. This structured six-stage process ensures comprehensive project tracking milestones and deliverables. 

Template 5: Project Status Updates with Key Milestones Achieved

Our project status updates slide highlights significant project milestones. This organized PowerPoint Presentation focuses on essential topics such as project objectives, risks, critical issues, and financial systems. Get it today to present a complete project development and key outcome summary.

Template 6: Automatic M ont hly Project Goal Status U pdate

This PPT Framework highlights important details, including priority order, purpose, objectives, outcome, deadline, plan to improve, and current situation. You can use the ‘plan to improve’ section to communicate important points to stakeholders.

Template 7: Project 4-Month U pdates list PPT Layout

With this PPT Presentation, you can ensure optimum presentation efficacy. This four-stage method emphasizes crucial areas such as resources, analysis, and performance. You can curate this PPT Slide to develop engaging project stories to captivate your audience at each meeting. 

Template 8: Automatic Monthly Project Status Update with Budget and Risks

You can quickly eliminate doubts with the automatic monthly project status update with budget and risks PPT Slide. It is a clarity booster for your project status. This PPT Theme showcases key topics such as tasks completed, tasks delayed, tasks planned, and project budget. Get it today to analyze key project risks and lead your business communications in the right direction.

Project update PPT Templates from SlideTeam give a streamlined approach to productive communication and engaging presentations. With these carefully-developed designs, you can direct your initiatives to success, catching attention and pushing your point home with clarity and conviction while monitoring key project risks. Upgrade your presentations now and leave a lasting impression.

Are you looking for more? Our weekly project status report is key to keeping projects on schedule and stakeholders in the loop. Check out these project status PPT Templates to simplify and improve your status reports. Streamline your IT project reporting with IT project status report PowerPoint Layouts.

FAQs on Project Update

What is a project update.

A project status report is a document that informs stakeholders of the current status of a project. Typically, it describes the progress made, the tasks completed, any delays or problems encountered, major milestones, and frequently includes financial information. This communication tool promotes openness, keeps stakeholders informed, and enables prompt decision-making.

How do you write a project update?

A project update begins by summarizing the overall progress. Describe accomplished tasks, major milestones attained, and any difficulties encountered. Highlight impending tasks or deliverables, offer a financial summary if needed, and note any help or choices that may be required. Reiterate key points and outline expectations for the next update before concluding.

What should be included in a project update?

A project update should include the overall project status, tasks completed, milestones reached, challenges or issues encountered, upcoming tasks or deliverables, financial overview or budget status, any decisions or inputs required from stakeholders, and a forecast or prediction for the project's next phase or period. It guarantees that decisions are made in an educated and timely manner.

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A Project Update Template That Your Executives Will Understand

• by Adrian Neumeyer

Every couple of weeks you’ll have to give a status update.

Executives want to know if your project is making progress. For reasons of clarity you should use a standard template during these meetings.

Here you find a project status update template that works for any project.

What a project update template is used for

A project status report template is a standardized document you use to show the progress and health of your project. Most projects use a Powerpoint as tool, because the status report is typically part of a general project update.

A good status template is clear, concise and contains some visual indicators that show the project status in a traffic light system.

Why you should use a update template

You should use a standard template for the following purposes:

• show the status of your project
• highlight any issues or risks and bring them to the attention of management
• show budget status

The benefit of using the same template for each of your status meetings is that it provides a simple structure that people can understand. Your audience, typically senior executives in a steering committee meeting, will get used to the structure of your updates.

They can focus on the content of your message instead of having to spend time on understanding the structure and reading the Powerpoint.

What should a good status template contain?

Every project will have different requirements when it comes to status reporting. However, most good templates capture the following key pieces of information every executive will want to hear about:

• accomplishments
• budget status

If you’re using Earned Value Analysis to measure the progress of your project, you may also include the EVA metrics including Earned Value , CPI and SPI in a separate slide.

Get my project update template

We have created a generic project status template for you which works for any project . It resembles the general format and contains all the pieces of information you are expected to share during an update.

The main slide is shown in the screenshot below. It summarizes the key points such as accomplishments, issues, risks and next steps. The color coding reflects the status with respect to time planning, quality and budget.

Red means way out of plan, amber means somewhat out of plan and green means within plan. This is also called the RAG value (red, amber, green) and it’s a common feature of most project status reports.

There are also fields for planned and actual cost . Managers care a lot about the cost, so you want to give them a glimpse of whether your project is still within the planned budget or not (get our project budget template here).

Download the project status template

This kind of dashboard style is also ideal for sharing in email updates. Suppose you are sending around a monthly project update to management. Then you can attach the slide in PDF format and everyone will know at one glance how the project is doing.

We’ve included some sample entries so you see what kind of content should be added. It’s best to stay concise and include only the most important items.

• project summary view
• dashboard view

The Powerpoint also includes two additional views: A cost and effort summary view and a phase view. The cost summary view shows the aggregated plan and actual cost for each phase. It also shows planned and actual effort by phase.

The phase view is helpful for explaining deviations , both in cost or effort. Let’s say in one phase you’ve massively exceeded planned effort. Then you can dive into the phase view to show what teams had to work more. Here’s a screenshot of the phase view.

Hi! I'm Adrian, former Senior IT Project Manager and founder of Tactical Project Manager. I created the site to help you become an excellent project leader and manage intense projects with success!

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Home Free PowerPoint Templates Free Project Status Update Slide Template

Download Free Project Status Update Slide Template

Personalize our Free Project Status Update Slide Template for your project management presentations . A project status document is prepared to inform the stakeholders about the project activities and how the work proceeds according to the time and costs. This document indicates a time-to-time report of the project’s success and helps compare the real-time scenario to the plan. However, displaying the project status in a format that is easy to understand for the team members and executives is a tricky task. We have prepared this fully editable, free-download PPT template to help you directly communicate your project details with the audience. 

Our Free Project Status Update Slide Template features two table slides. The first has a white background, and the shapes have a multi-color scheme. In contrast, the other slide has a black background and contrasting golden shades of the shapes. The rows of this template table diagram list the important factors which are included in the project status update, i.e.,

• Overall status: time, cost(actual vs. planned), quality and budget
• Accomplishments: the key accomplishments of the project up to the mentioned time
• Critical Issues: the issues which exist now and need to be addressed
• Major Risks: risk factors in the project activities 

Presenters are provided with placeholder text areas to adjust these details. The points are shown segregated by an alternating pattern of the background color. Professionals can also mention the project name using the first row of the table. Both sides are compatible with different screen settings. Users can re-purpose the slides for other topics according to the requirements. Similarly, the color scheme can be adjusted to match the theme. The diagram can also be copied to other presentations where required. So, download and try this free PPT Template with any version of PowerPoint, Google Slides, or Keynote presentation software. Alternatively, you can download other project update templates from our premium catalog of slides.

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Project Update

What do you think of this template.

Product details

It is a known fact that everyone involved in a project likes to keep track of the progress they make at every interval while on the project. This renders this project update template a critical and useful template for everyone – including teachers, engineers, scientists, etc. Irrespective of the project you aim to complete, this template is beneficial as it includes features that allow you to track the improvements you make.

This template features four different slides that are well designed with simple colors and graphics, which enhances ease of use and readability. The first slide in this template includes daily goals and deadlines. It provides for adjustments to be made, the most efficient methods employed, and a list of goals to be accomplished within the next week.

Consequently, the second slide is allocated to summarize what the project entails. It is designed to contain the activities you have planned to execute concerning the project for the subsequent week. Furthermore, the project update template details the date you start work on the project, the day you end, and the extent of work you execute during this period.

Finally, this project update template helps you to log: your name, the amount charged for every hour you work, the dates on which you work, and the number of hours and breaks you take, among others. The template can also include the updates made at each interval.

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Project Status Presentation Templates

Elevate your project updates with slide egg's dynamic project status powerpoint templates and google slides themes streamline communication, showcase milestones, and impress stakeholders. from startups to enterprises, our creative, 100% customizable slides drive success download now and level up your project status update presentations.

• Creative Infographic Design Elements: Visualization is crucial when it comes to presentation. Our templates boast of infographic design elements that will turn mundane data into captivating visuals.
• Multiple Nodes: Catering to projects of all magnitudes, whether you're looking for a project update slide or a multiple project status report, our templates come with a variety of nodes to fit every need.
• Fully Editable Features: We believe in versatility. Our project status slides are fully editable, giving you the freedom to tweak the design to your content's specific requirements.
• Vibrant and Perfect Color Schemes: Our designs feature color schemes that not only look professional but also retain audience interest.
• Free Downloads: Yes, you read that right! We offer free downloads, allowing you to experience the quality of our slides firsthand.
• Agile project status report: Perfect for agile teams looking for a dynamic reporting tool.
• Monthly status report: For a broader overview of project progress.
• One-page project update: Ideal for quick, high-level updates.
• Project status dashboard: A visual treat to get a snapshot of project health.
• Highlight report: For pinpointing and discussing significant project milestones.
• RAG Status: This 'Red, Amber, Green' status tool provides a quick view of project health.

We're here to help you!

What is project status.

Project status is a report that offers updates on the development of a certain project. It may shed light on how a team's functions may need to change to contribute more effectively to project completion.

What are Project Status presentation templates?

Project Status Presentation Templates are PowerPoint presentation slides designed with effective graphs and charts to represent the project's progress. Its striking visuals, icons, chart, diagrams, color tones, and designs will help you explain the project's stages step by step.

Where can we use these Project Status Presentation Slides?

You can use these Project Status Presentation slides at companies to showcase the stages of the product development process visually appealingly. Also, it can be used for business meetings, client meetings, project discussions, team meetings, and project plan presentations.

How can I make Project Status Slides in a presentation?

The process of developing a presentation template is simple for most PowerPoint users. If you are a novice and need to make a presentation right away, you should utilize Project Status PowerPoint templates that are pre-made or simple to use.

Who can use Project Status Templates?

The Project Status template can be used by all business professionals, team leads, teammates, and project managers. It is an ideal template to represent the status of the progress of the project work in detail. These templates can help in saving much of your time.

Where can I find free Presentation Templates?

Online, there is a heck of a lot of free Presentation templates to choose from. Finding the best templates for your needs is the problematic part. You can be concerned about the template's layout, typeface, themes, and styles. So, always look for a reputable PowerPoint supplier, like Slide Egg.

Why do we need to use Project Status Presentation Slides?

Project Status Presentation slides are the best presentation templates to present the report effectively. It can showcase the complete result of the project in a single shot. With these templates, you can quickly discuss the project's status in no time.

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Project Status Report PowerPoint & Google Slides Presentation Templates

A Project status report template is a formal report showcasing a project’s progress against the project plan. Project status is an important aspect of project planning activity. Its foremost goal is to keep all the stakeholders informed about the progress, mitigate issues before they arise, and ensure that the project will land within the deadline. 

Every project manager must have this project status update PowerPoint template, as everyone is kept in the loop on the project’s progress. This project status slide also helps to simplify the communication process with a single report that everyone can refer to stay well informed.

The project status template collection helps to showcase various project-related activities and helps maintain intimate communication among team members to ensure all goals and objectives are met. The project status PowerPoint template also helps showcase the project’s overall status, summary, milestones, components, work accomplishments, risks and roadblocks, key takeaways, and a project schedule.

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Project Status Review Deck PowerPoint Template

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What are the uses of the project status report template ppt.

Listed below are some uses of a project status slide template in presentations:

• Communicating the current status of a project to stakeholders in a clear and consistent format
• Presenting information such as project milestones, tasks completed, and any issues or risks
• Helping stakeholders understand the progress of the project and make informed decisions about its direction
• Saving time for project managers by providing a pre-designed template for creating  successful project planning  presentations
• Keeping stakeholders informed and engaged with the project throughout its lifecycle
• Helping to identify potential risks and issues early on, and develop plans to mitigate them.

How Can I Ensure That My Project Status PowerPoint Template Is Effective?

To ensure that your project status presentation is effective, it is important to clearly communicate the current status of the project and highlight any issues or risks that have been identified. Use simple, clear language, and try to include visual aids, such as  PowerPoint charts  and diagrams, and even  add speaker notes in PowerPoint  to help communicate key information.

What Information Should Be Included In A Project Status PPT Template?

Typically, a project status PowerPoint template will include information on what was discussed in the  project kick off meeting , project milestones, tasks completed, and any issues or risks that have been identified. It may also include project budget, schedule, and resource information.

Who Should Give The Project Status Presentation?

The Project update presentation is usually given by the project manager or another project team member responsible for tracking progress and communicating with stakeholders.

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Quarterly Project Update Template

A quarterly project update can help teams identify objectives and track progress and results for more seamless collaboration. Beautiful.ai’s quarterly project update presentation template allows you to identify project dependencies and track milestones in one concise deck. 

These customizable slide templates have everything you need for a quarterly project update presentation, like objectives, task force, and deliverables. 

Our quarterly project update template can also help you:

• Provide expectations to your team in a clear and concise way
• Make cross-departmental collaboration more seamless
• Highlight quarterly wins and plan for upcoming quarters

Use our template to create an effective quarterly project update presentation

Your quarterly project update presentation is crucial for teams to align on project objectives and hit milestones for a more successful outcome. Tailoring this template to fit your own quarterly project update is easy. Whether you need to assign out tasks or manage project status updates, our template has everything you need to create an effective presentation. Those slides include:

Tips to create an effective quarterly project update presentation

As you use this template to craft your quarterly project update presentation, keep these quick tips in mind:

Instead of adding blocks of text or hard-to-read data, utilize charts and infographics to present the quarterly highlights in more bite-size chunks. Data visualization will make your information more digestible to various audiences.

Bring your quarterly project update to life with animations and icons to help highlight key objectives or team wins. The more engaging the presentation is, the more it will resonate with project stakeholders.

Since you have multiple colleagues working together on any given project, teams can collaborate on quarterly project updates. Each team member can input information or highlights on slides relevant to their roles.

Whether you’re presenting to the whole company or upper management, keep the presentation clean and concise. Only include the most relevant content, and leave behind any unnecessary granular information.

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Project Status Update Slides

Project Update Slides are project status presentation layouts to visualize the task and activities of a project. The One Pager business template provides a quick view of project deliverables in an easy-understanding design. This template carries three sections that consume all project updates within a single frame. The column in the left-hand slide represents the summary of the project with priorities. It shows high priority, medium priority, low priority, completed, in progress, and not started. On the upper side column, you can show the project name, project manager, date of completion, and project code. In this third section, you can demonstrate a Sample Project Status Presentation regarding tasks, team, description, priority, and status. Each table ppt column has color differentiation marks that help distinguish each item clearly and precisely. Use Project Update Slide now!

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Project Status Report Templates

By Kate Eby | March 24, 2020 (updated May 22, 2023)

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We’ve compiled the most useful project status report templates for project managers, executives, clients, and team members across a variety of industries, such as software, construction, and IT. 

Included on this page, you’ll find a project status report template with timeline , a project status report presentation template , a weekly project status report template , an Agile scrum status report template , and more. Plus, learn how to write a great project status report template and how to use a project status report template .

Simple Project Status Report Template

Download a Simple Project Status Report Template for Excel | Microsoft Word

Ensure accurate and timely project reporting with this easy-to-use project status report template. The template allows you to enter your project's basic information, such as project name, reporting period, and project manager, as well as a project status summary that includes progress reports for completed work, upcoming tasks, and project milestones. Enter all details related to your project, share with your team, and monitor project components as they progress. This template is the perfect tool for project teams to report on project progress, from assigning action items to completing the project.

Project Status Report Template With a Timeline

Download a Project Status Report Template with a Timeline for Excel | Microsoft Word | Smartsheet

Use this simple project status report template with a timeline to standardize your company’s project status reporting process. The template includes sections where you can record overall project status, a summary, milestones, project components, work accomplished, risks and roadblocks, key takeaways, and a project schedule. This status template also includes a visually rich project timeline and a project report card section, both of which give you real-time insight into a project’s status at a glance. This reusable template is available in as both an individual project status template and as a shareable presentation tool to bring others up to speed on a project’s status. 

To learn more about how to use project status reports, read this ultimate guide to project status reports .

Project Status Report Presentation Template

Download the Project Status Report Presentation Template for PowerPoint

Keep project sponsors, team members, and stakeholders informed with this visually appealing project status report presentation template. Each slide contains compelling graphics to convey the status of each project component in an easy-to-understand way. By completing each slide of this template, you can ensure that you cover all project deliverables and proactively address any data related to each aspect of your project.

Daily Project Status Report Template

Download a Daily Project Status Report Template for  Excel | Microsoft Word | Adobe PDF  

Keep your team and clients updated on your project's progress with this daily project report template. Designed to showcase in-depth, day-by-day project details, this customizable report keeps everyone looped in on the project’s daily progress. The template also includes sections to note the day’s overall progress and to describe any delays or incidents. It also ensures that all aspects of the project are accounted for.

Weekly Project Status Report Template

Download a Weekly Project Status Report Template for Excel | Microsoft Word  

Use this customizable project status report template to get a week-by-week snapshot of your project’s development. This template allows you to enter and keep tabs on project information, including overall project status, resources, scope, work accomplished, risks and roadblacks, highlights, and key takeaways. Additionally, this template provides a graphically rich timeline that shows milestones, roadblocks, and more. 

Learn how to get the most out of your weekly status reports in this article on time-saving automatic weekly status reports.

Monthly Project Status Report Template

Download a Monthly Project Status Report Template for Excel | Microsoft Word

This monthly project status report template is the perfect tool to keep you and your team apprised of a project’s status on a month-by-month basis. Get the big picture of your project’s health and budget status, and use color-coding to see if project components are healthy, at risk, or halted. Stay proactive and organized, and keep track of every aspect of your project with this printable and shareable monthly project status report template.

Learn more about project tracking by reading this guide to project tracking and rollup .

Executive Project Status Report Template 

Download an Executive Project Status Report Template for Excel | Microsoft Word

This executive project status report template offers a high-level view of your project's progress. Enter your company's project details, such as reporting period, report purpose, key milestones and accomplishments, financial overview, and key risks and issues. Monitor your project's progress and customize the document to fit your needs. This template is available in both spreadsheet and document formats, making it easy to customize and share with all stakeholders to ensure everyone is informed.

For more helpful project status templates, tips, and resources, see this collection of free, downloadable executive project status and project update templates .

Stoplight Project Status Report Template

Download a Stoplight Project Status Report Template for Excel | Microsoft Word

This red-yellow-green project status template provides at-a-glance visibility into the health of your project as a whole — or any facet of the project. Based on the color of your project, you can tell if it is on track, is vulnerable to potential risk, or is facing a roadblock. Gain instant insight into your project’s all-around health with this template’s visually rich, holistic view.

IT Project Status Report Template

Download an IT Project Status Report Template for Excel | Microsoft Word | Adobe PDF

Because the rest of the company looks to its IT teams for technical solutions and expediency, IT needs a reliable method for tracking projects to deliver quality service to fellow employees. This IT-specific template is a perfect tool for tracking project status within a single, centralized document. With its unique ability to track multiple projects at once, this project status report template also provides space for a change request evaluation and a process resource evaluation, so you can close out your IT projects upon successful completion.

One-Page Project Status Report Template

Download a One-Page Project Status Report Template for Microsoft Word | Adobe PDF | Smartsheet

This simple and efficient template helps you stay on top of your project's progress and ensures timely delivery by providing a concise and accurate report. With sections for stages, tasks, risks, and issues, you and your team can easily track and manage the project's progress. By using this editable template, you can collaborate effectively and deliver your project on time to the satisfaction of all stakeholders involved.

Agile Scrum Status Report Template

Download an Agile Scrum Status Report Template for Excel | Google Sheets

Designed specifically for Agile software teams, this Agile scrum status report template helps scrum masters and project managers ensure timely completion of tasks by the end of each sprint. Enter each task's name, assigned team member, start and end dates, status ( Not Started, In Progress, Complete, Overdue, or On Hold ), and priority ( High, Medium, or Low ) in the Sprint Tasks section. The sprint data automatically populates into an easy-to-read task timeline gantt chart, providing a quick snapshot of the project's status for team members and stakeholders.

Multiple Project Status Report Template

Download a Multiple Project Status Report Template for Excel | Google Sheets

Keep track of multiple projects in one place with this comprehensive, multi-project status report template. Gain an immediate overview of each project and its status with this easy-to-use template. Checkboxes indicate project deliverables at risk, and default columns provide information on project status, priority, deadline, task, description, assigned to, deliverable, percentage completed, fixed cost, estimated hours, and actual hours. This easy-to-edit template allows you to add columns and rows to fit your project needs. Share it with stakeholders to ensure that everyone is up to date on multiple projects.

For more information on tracking multiple projects, read this comprehensive guide to managing multiple projects .

Construction Project Status Report Template

Download a Construction Project Status Report Template for Excel | Microsoft Word

This customizable construction project status report template is designed for project managers, contractors, engineers, architects, and other construction project personnel to report on their project's progress. Enter each construction task or subtask name, assigned crew member, start and end dates, and relevant notes. The visually rich project timeline provides a dynamic representation of each task's progress, allowing clients and stakeholders to see the project's development at a glance.

How to Write a Strong Project Status Report Template

Successful project status report templates provide instant insight into project progress, and they clearly show which project components are on track or at potential risk and whether to expect any roadblocks. A customizable template enables you to modify the document to fit your needs, while also providing default text to guide project implementation and monitoring.

Though project status report template types vary, they include the following universal sections: 

• Project Name: Enter the name of the project, and ensure that the title accurately represents the project to all stakeholders.  
• Project Manager: Enter the name of the person responsible for keeping the project moving, checking milestones, and calling out risks. 
• Period Covered: Enter the period of time the project will cover. 
• Date of Completion: Enter an estimated date of completion (or actual project due date), so that all relevant stakeholders are clearly identified on the timeline. 

Additionally, project status reports often include the following project components: 

• Budget: Enter the status of the project’s budget. Is it under, over, or on target? 
• Schedule: Enter the status of the project schedule. Is it healthy or at risk, or does it face a roadblock? 
• Quality: Enter the status of the project quality to indicate whether the project is heading for success or facing challenges. 
• Scope: Enter the project scope, whether the initial scope was too large or too small, and if it needs to be reassessed.
• Risks: Enter the status of any identified project risks. Have they been mitigated? Are they on track to become successful components of the project, or do they need to be abandoned altogether? 
• Roadblocks: Enter the status of other factors that are interfering with a project’s success. What can be done to remedy the show-stopping risks these items pose? 

By filling out these sections at the start, you and your team will rest assured that, as the project progresses, there is a clear, single-source document tracking all stages of your project’s eventual success.

How to Use a Project Status Report Template

All project status report templates and dashboards on this page are editable and customizable. You can use their default sections and text to track project progress, but you can also alter these sections, default text, and color-coded dropdown lists to fit the specific needs of your project. For example, you can change "Project Manager" to "Product Owner" or replace the default "On Track" text with "Healthy" or "Success."

Additionally, all these project status report templates are shareable, so you can email them to coworkers, place them on a server, or add them to Google Drive. 

You can opt for Excel, Word, and PowerPoint templates in their native file format, or upload them to Google Drive and even save them as Sheets, Docs, and Slides files. 

No matter the type of project, project status templates provide a quick and easy way for you, your team, and stakeholders to gain insight into the project's scope, progress, and overall status. This helps ensure a successful project completion.

Make Better Decisions, Faster with Smartsheet Project Status Dashboards

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

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Project Status Update Meeting

Project status update meeting presentation, free google slides theme and powerpoint template.

Download the Project Status Update Meeting presentation for PowerPoint or Google Slides. Gone are the days of dreary, unproductive meetings. Check out this sophisticated solution that offers you an innovative approach to planning and implementing meetings! Detailed yet simplified, this template ensures everyone is on the same page, contributing to a productive and efficient meeting. Enhancing understanding and leaving room for innovative ideas, this tool has everything you need for an effective meeting of focused discussions and beneficial outcomes.

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• Contains easy-to-edit graphics such as graphs, maps, tables, timelines and mockups
• Includes 500+ icons and Flaticon’s extension for customizing your slides
• Designed to be used in Google Slides and Microsoft PowerPoint
• Includes information about fonts, colors, and credits of the resources used

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• 8 steps to write an effective project s ...

8 steps to write an effective project status report

Effective project status reports are the best way to keep your stakeholders aligned and in the loop during your project progress. These high-level updates proactively let your team know if a project is on track, at risk, or off track—so you can course correct if necessary to hit your deadlines every time. Learn how to create project status reports in a few easy steps, plus check out a template you can use right away.

It’s the end of the week and here you are again: having to dig through a variety of spreadsheets, emails, and tools to patch together an update of how your project is doing. 

Instead of manually assembling this information, use a project status report template to streamline this process for you. That way, you spend less time on unnecessary data gathering and more time on work that matters. 

Whether you’re gearing up for your first ever project status report or you’re looking for a better system than the one you currently use, this article will walk you through what a progress report is, how you can build one, and how to use project status reports to hit your project deadlines on time, every time. Here’s how.

What is a project status report?

Project status reports are timely updates on the progress of your projects. Written concisely, project reports offer high-level information about project progress, so team members get at-a-glance insight into what’s happening within the project. With a timely status report, you can ensure your entire project team and cross-functional stakeholders understand what’s on track, what’s blocked, and what’s coming next. 

Regularly sharing project status reports is important because they help you keep all project stakeholders in the loop and aligned on how your project is progressing. They answer the questions everyone has before team members even have a chance to ask them. They show and tell your team that you’re on track, making you (and everyone else) feel confident.

How often you share project status reports depends on your project’s timeline. Some projects benefit from weekly reporting, while others only need to be updated once a month. Schedule your project reports as frequently as is helpful for your stakeholders. These shouldn’t be reactive reports on things going poorly—rather, effective reports keep your team updated on the project’s progress, whether the project is on track, at risk, or off track.

Get started with a free template in Asana

Kick off work the right way, every time. Use templates to standardize and scale business processes across your organization.

The benefits of effective project reporting

Reporting isn’t just something you should do for the sake of doing it. Effective reporting has a variety of benefits. When you correctly report on project status, you effectively: 

Keep track of project health

The worst thing for a project is when you arrive at the end of the timeline and realize you were off track the whole time. No one likes being blindsided—and as the project manager, you’re empowered to make sure your team is aware of your project health at all times. 

Progress reports are a way to do that without too much manual work. Because these reports mix high-level summaries with some important metrics, everyone has a sense of the project's health. And if the project is off track? You can quickly and proactively fix it—so you still hit your project deadline on time and on budget.

Summarize project progress

Project status reports are not real-time reports. These reports are summaries of what happened during the past week, two weeks, or month of project work. They’re an opportunity for your stakeholders to stay informed on how well you’re sticking to the project plan . 

If you’re looking for tips on how to report on projects in real time, check out our article on universal reporting tools for every team . 

Reduce manual work

As the project manager, you already have enough on your plate. You don’t need to also spend hours every week or month grabbing data from different places. Project reporting tools make it easy to find all of this information in one place, and create a project status report with the click of a button. 

Share next steps and action items

Project status reports should go out to your project team, project sponsor, important stakeholders, and cross-functional team members. Because these are high-level reports, they’re appropriate for anyone who wants to stay informed about project progress. 

This is the optimal way to let everyone know what’s happening without getting into the details. If there are important project next steps or action items, share them here so everyone knows what to expect. 

Proactively identify blockers

If your project isn’t on track, your status report lets others know what the delay is and what you’re doing to resolve any blockers, allowing you to show off your proactive approach to getting things back to where they should be. Similar to the project risk management process , proactive status reporting helps you identify and overcome issues before they impact your project timeline.

Say goodbye to status meetings

The day of the status meeting is over. We now know these aren’t effective ways to spend your time. Unlike face-to-face meetings, project status reports are shared in a central tool that team members can check asynchronously when they want to. They can refer back to the information, or dig deeper into the project if necessary. Save your face-to-face meeting time for valuable meetings like brainstormings or all hands. 

Before you report: Combine reporting with effective project management

The biggest benefit of project status reporting is that it reduces your manual work, centralizes information, and makes it easy to keep everyone up to date. If your information is scattered across multiple tools, you can’t effectively use project reporting templates—you still need to manually open this Excel spreadsheet and that team email to gather your information. 

Instead, make sure you’re using project management software as your central source of truth. With project management software you:

Have a central source of truth so team members can see who’s doing what by when. 

Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view. 

Create status reports with the click of a button. 

Offer a place for team members who read the status report and want more details to look and find the information they need. 

Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more.

Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use. Your cross-functional collaborators need a way to view past status reports. Your key stakeholders need a bird’s eye view of the entire program or project portfolio management progress. And your team members need a way to track individual work throughout the project lifecycle.

8 steps to write a great project status report

So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project.

1. Build your report where work lives

Before you build your report, make sure you’re already tracking your work information in a project management tool. That way, you don’t have to manually grab information from a host of sources—instead, you can reduce manual work and create a report with a few clicks. 

Starting off with a project management tool makes it easy to capture dependencies and note upcoming tasks so you’re never blindsided about your project health.

2. Name your report

A great option is to simply use the project name for clarity. If you’re reporting on this project regularly, you should also include a date or timestamp.

Example project report title: February 2020 - Employee satisfaction initiative

3. Indicate project health

The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Look for a project management tool that allows you to communicate the project’s status and whether or not it’s on track. One way to do this is to use a color coding system (green = on track, yellow = at risk, red = off track).

Example project health update: Project status is on track.

4. Quickly summarize the status report

Your project status report summary should be brief—about 2-3 sentences. The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. 

This is the first section of your report, so it’s the best place to: 

Include highlights

Flag major blockers

Note unexpected project risks

Example status report summary: Our survey results are in and being reviewed. At first glance, we’re seeing 80% employee satisfaction, up 3 points from the last survey. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

5. Add a high-level overview of each key area

Depending on your project, your key areas may vary from report to report, or they may stay consistent. For example, in an Agile project that’s continuously improving, you’d likely use dynamic key areas that cover the things your team worked on during the last sprint. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. 

For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

Example high-level overview of a key area: Survey results

70% of employees took the satisfaction survey.

Our overall satisfaction rating is 80%.

Only 57% of employees report having a clear path towards career advancement, down 5% since the last survey. 

41% of employees listed transparency as the number one improvement they’d like to see.

6. Add links to other documents or resources

While you shouldn’t include every little detail about how your project is going, some people will want to know more. For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey , as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year.

7. Flag any blockers the project has run into

All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline . Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. 

Example roadblock: The executive team wants to look at results before the engagement committee meets again, but won’t be able to do so for another three weeks. This will delay our overall project timeline.

8. Highlight next steps

These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight.

Example: Thank you Sarah A. for sending out multiple communications to employees encouraging them to participate in the survey!

Template for creating your project status report

To quickly put everything you learned in the previous section to use, write your next project status report using this easy-to-fill-out template:

Report name:

Name your report. This can be as simple as the project name and the date of the report.

Project health:

Is the project on track, at risk, or delayed?

Include a short description of the most important takeaways from your project status report here. Keep in mind that busy stakeholders may only look at this section, so include any highlights or blockers the entire team needs to know about

Key area 1: High-level overview

Specific details about progress, accomplishments, and upcoming work.

Key area 2: High-level overview

Key area 3: High-level overview

Additional information and links: 

Link to relevant project details or higher-level project information that stakeholders might be curious about. This section is a chance for team members to dig deeper on specifics, or understand how the project initiative fits into your larger strategic goals . 

Are there any challenges you’re facing? How will you resolve them?

Additional notes or highlights:

Are there any additional things your team needs to know? What are the main next steps? 

Example project status report

While a how-to guide on writing project status reports is helpful, sometimes seeing a real-life example allows you to really see what your own update could look like, right? We thought you might agree, so here’s an example you may find useful:

Report name: Ebook launch

Project status: On track

Great progress this week! We are still in the concept phase, but Avery Lomax will be choosing a topic this week. Content and Design teams are standing by and ready to get started once we give the go ahead.

Planning team met to discuss an overall topic

We have three final ideas and will choose one on Friday

A brief is due to the Content team the following Thursday

The Content team is ready to start writing copy as soon as our idea is finalized

They are gathering pertinent company information that should be included

Design reviewed five ebook examples to determine the style they liked

They will be choosing a template by next Tuesday

Jen is out of the office all next week so please direct any content questions to Joy

Thank you to Henry for curating a huge list of topics for us to choose from!

Issues/challenges:

The e-book’s deadline is tight, as we all know. It’s critical that we’re all working in our project management tool to keep everyone organized and on track. Thanks!

Streamline reporting with a work management tool

The above report is clear and easy to follow. By building this report in a work management tool like Asana, you can automatically fill each section but the summary. Here’s what the above report looks like in Asana:

Project status reporting best practices

Now you know what to include in your project status report, but you may still have a few additional questions. As you’re creating status reports for your project, these best practices will help you formulate a winning update.

How often should you report out?

The frequency with which you send project updates depends on the type of project you’re running. If your project has a short timeframe, or if things are moving quickly, aim to send weekly project status reports. Alternatively, if the initiative you’re reporting on is a long-term project, you probably only need to send biweekly or even monthly reports. The most important thing is making sure your project stakeholders are up to date. 

When you use a project reporting tool, you can set a task for yourself to always send status reports on a certain day each week. These recurring reminders make it easy to keep stakeholders informed, whether you're sending weekly status updates or monthly progress reports. Either way, stakeholders will begin to expect your updates, which means less frequent check-ins from them (plus they’ll appreciate always being in the loop).

By sending regular reports, you can avoid multiple meetings related to a project (we all know unnecessary meetings have their own reputation ). Skip the check-in meetings and save your time for more important work.

Who should you include?

It depends on the project and who is involved, but typically plan to send an update to any stakeholders working on your project. You should have created a stakeholder analysis—outlining all stakeholders, sponsors, and team members—during the project planning process, but refer to your project plan if you aren’t sure.

Even if that week’s status report doesn’t affect a particular team member, you should still share it with everyone. It’s important for everyone to have a high-level overview. Team members who don’t need to review the report in depth can quickly skim your summary section, while others who are more involved can dive into the details you’ve provided. 

How detailed should you get?

A project status report shouldn’t offer every little detail. Let the work tell the story—you’re simply curating information and adding a little color. Think of a project status report as a top line message—just the most important pieces of your project that affect most of stakeholders should be included.

You should always indicate whether the project is on track, at risk, or off track, give a quick summary of what’s complete and what’s upcoming, then link out to other resources for people who want more details.

Where should you write your project status report?

The best way to draft and share status updates is with a work management tool . Look for a tool that offers an overview of your project, so your team has a central source of truth for all project-related work. That way, instead of managing projects in spreadsheets , you can keep it all—status updates, project briefs, key deliverables, and important project milestones—in one place. Your reports will be easily shareable, and stakeholders can look back on previous reports at any time, avoiding email overload on your end.

Wrapping your project up: summarizing your work

The status reports we’ve been talking about are always sent during a project to keep everyone in the loop. However, once the project is finished, it’s smart to send out a final summary report. Think of this as the executive summary for your project. This is your chance to offer stakeholders a wrap-up to the project. Use it to officially close it out.

Again, it’s a high-level overview, but instead of including updates and statuses, you’ll provide a summary of how the overall project went. Here are a few questions to answer in a project summary report:

What were the goals of this project and were they met?

Was the project completed on time and on budget (if applicable)?

What successes should be highlighted?

What challenges did we run into?

What can we learn from this project to help us on future projects?

Keep every stakeholder on track with status reports that write themselves

If you’re looking to over-deliver on your next project, try sending project status updates. They keep you productive, efficient, and accountable, while giving everyone else a quick (and engaging) look into what’s been happening. 

Use the resources we’ve provided to create reports that give just enough information without diving into too much detail. Find a project management solution like Asana that has features designed specifically to help with status reports. You’ll save time and be as organized as possible.

Related resources

Smooth product launches are simpler than you think

What is stakeholder analysis and why is it important?

How Asana uses work management to optimize resource planning

Understanding dependencies in project management

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*Please see evaluation details for setting and parameters with which these evaluations are calculated.

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Model architecture

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To effectively leverage our pretraining data in Llama 3 models, we put substantial effort into scaling up pretraining. Specifically, we have developed a series of detailed scaling laws for downstream benchmark evaluations. These scaling laws enable us to select an optimal data mix and to make informed decisions on how to best use our training compute. Importantly, scaling laws allow us to predict the performance of our largest models on key tasks (for example, code generation as evaluated on the HumanEval benchmark—see above) before we actually train the models. This helps us ensure strong performance of our final models across a variety of use cases and capabilities.

We made several new observations on scaling behavior during the development of Llama 3. For example, while the Chinchilla-optimal amount of training compute for an 8B parameter model corresponds to ~200B tokens, we found that model performance continues to improve even after the model is trained on two orders of magnitude more data. Both our 8B and 70B parameter models continued to improve log-linearly after we trained them on up to 15T tokens. Larger models can match the performance of these smaller models with less training compute, but smaller models are generally preferred because they are much more efficient during inference.

To train our largest Llama 3 models, we combined three types of parallelization: data parallelization, model parallelization, and pipeline parallelization. Our most efficient implementation achieves a compute utilization of over 400 TFLOPS per GPU when trained on 16K GPUs simultaneously. We performed training runs on two custom-built 24K GPU clusters . To maximize GPU uptime, we developed an advanced new training stack that automates error detection, handling, and maintenance. We also greatly improved our hardware reliability and detection mechanisms for silent data corruption, and we developed new scalable storage systems that reduce overheads of checkpointing and rollback. Those improvements resulted in an overall effective training time of more than 95%. Combined, these improvements increased the efficiency of Llama 3 training by ~three times compared to Llama 2.

Instruction fine-tuning

To fully unlock the potential of our pretrained models in chat use cases, we innovated on our approach to instruction-tuning as well. Our approach to post-training is a combination of supervised fine-tuning (SFT), rejection sampling, proximal policy optimization (PPO), and direct preference optimization (DPO). The quality of the prompts that are used in SFT and the preference rankings that are used in PPO and DPO has an outsized influence on the performance of aligned models. Some of our biggest improvements in model quality came from carefully curating this data and performing multiple rounds of quality assurance on annotations provided by human annotators.

Learning from preference rankings via PPO and DPO also greatly improved the performance of Llama 3 on reasoning and coding tasks. We found that if you ask a model a reasoning question that it struggles to answer, the model will sometimes produce the right reasoning trace: The model knows how to produce the right answer, but it does not know how to select it. Training on preference rankings enables the model to learn how to select it.

Building with Llama 3

Our vision is to enable developers to customize Llama 3 to support relevant use cases and to make it easier to adopt best practices and improve the open ecosystem. With this release, we’re providing new trust and safety tools including updated components with both Llama Guard 2 and Cybersec Eval 2, and the introduction of Code Shield—an inference time guardrail for filtering insecure code produced by LLMs.

We’ve also co-developed Llama 3 with torchtune , the new PyTorch-native library for easily authoring, fine-tuning, and experimenting with LLMs. torchtune provides memory efficient and hackable training recipes written entirely in PyTorch. The library is integrated with popular platforms such as Hugging Face, Weights & Biases, and EleutherAI and even supports Executorch for enabling efficient inference to be run on a wide variety of mobile and edge devices. For everything from prompt engineering to using Llama 3 with LangChain we have a comprehensive getting started guide and takes you from downloading Llama 3 all the way to deployment at scale within your generative AI application.

A system-level approach to responsibility

We have designed Llama 3 models to be maximally helpful while ensuring an industry leading approach to responsibly deploying them. To achieve this, we have adopted a new, system-level approach to the responsible development and deployment of Llama. We envision Llama models as part of a broader system that puts the developer in the driver’s seat. Llama models will serve as a foundational piece of a system that developers design with their unique end goals in mind.

Instruction fine-tuning also plays a major role in ensuring the safety of our models. Our instruction-fine-tuned models have been red-teamed (tested) for safety through internal and external efforts. ​​Our red teaming approach leverages human experts and automation methods to generate adversarial prompts that try to elicit problematic responses. For instance, we apply comprehensive testing to assess risks of misuse related to Chemical, Biological, Cyber Security, and other risk areas. All of these efforts are iterative and used to inform safety fine-tuning of the models being released. You can read more about our efforts in the model card .

Llama Guard models are meant to be a foundation for prompt and response safety and can easily be fine-tuned to create a new taxonomy depending on application needs. As a starting point, the new Llama Guard 2 uses the recently announced MLCommons taxonomy, in an effort to support the emergence of industry standards in this important area. Additionally, CyberSecEval 2 expands on its predecessor by adding measures of an LLM’s propensity to allow for abuse of its code interpreter, offensive cybersecurity capabilities, and susceptibility to prompt injection attacks (learn more in our technical paper ). Finally, we’re introducing Code Shield which adds support for inference-time filtering of insecure code produced by LLMs. This offers mitigation of risks around insecure code suggestions, code interpreter abuse prevention, and secure command execution.

With the speed at which the generative AI space is moving, we believe an open approach is an important way to bring the ecosystem together and mitigate these potential harms. As part of that, we’re updating our Responsible Use Guide (RUG) that provides a comprehensive guide to responsible development with LLMs. As we outlined in the RUG, we recommend that all inputs and outputs be checked and filtered in accordance with content guidelines appropriate to the application. Additionally, many cloud service providers offer content moderation APIs and other tools for responsible deployment, and we encourage developers to also consider using these options.

Deploying Llama 3 at scale

Llama 3 will soon be available on all major platforms including cloud providers, model API providers, and much more. Llama 3 will be everywhere .

Our benchmarks show the tokenizer offers improved token efficiency, yielding up to 15% fewer tokens compared to Llama 2. Also, Group Query Attention (GQA) now has been added to Llama 3 8B as well. As a result, we observed that despite the model having 1B more parameters compared to Llama 2 7B, the improved tokenizer efficiency and GQA contribute to maintaining the inference efficiency on par with Llama 2 7B.

For examples of how to leverage all of these capabilities, check out Llama Recipes which contains all of our open source code that can be leveraged for everything from fine-tuning to deployment to model evaluation.

What’s next for Llama 3?

The Llama 3 8B and 70B models mark the beginning of what we plan to release for Llama 3. And there’s a lot more to come.

Our largest models are over 400B parameters and, while these models are still training, our team is excited about how they’re trending. Over the coming months, we’ll release multiple models with new capabilities including multimodality, the ability to converse in multiple languages, a much longer context window, and stronger overall capabilities. We will also publish a detailed research paper once we are done training Llama 3.

To give you a sneak preview for where these models are today as they continue training, we thought we could share some snapshots of how our largest LLM model is trending. Please note that this data is based on an early checkpoint of Llama 3 that is still training and these capabilities are not supported as part of the models released today.

We’re committed to the continued growth and development of an open AI ecosystem for releasing our models responsibly. We have long believed that openness leads to better, safer products, faster innovation, and a healthier overall market. This is good for Meta, and it is good for society. We’re taking a community-first approach with Llama 3, and starting today, these models are available on the leading cloud, hosting, and hardware platforms with many more to come.

Try Meta Llama 3 today

We’ve integrated our latest models into Meta AI, which we believe is the world’s leading AI assistant. It’s now built with Llama 3 technology and it’s available in more countries across our apps.

You can use Meta AI on Facebook, Instagram, WhatsApp, Messenger, and the web to get things done, learn, create, and connect with the things that matter to you. You can read more about the Meta AI experience here .

Visit the Llama 3 website to download the models and reference the Getting Started Guide for the latest list of all available platforms.

You’ll also soon be able to test multimodal Meta AI on our Ray-Ban Meta smart glasses.

As always, we look forward to seeing all the amazing products and experiences you will build with Meta Llama 3.

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