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Sample dissertation cover page + how to, published by steve tippins on may 26, 2020 may 26, 2020.

Last Updated on: 2nd February 2024, 05:43 am

If you’re wondering about making your dissertation cover page, chances are you’re nearing the final stretch of your doctoral journey. Congratulations!

Luckily, making your title page is one of the simplest tasks you’ll have to complete. Generally speaking, there’s a template your institution will use and you just have to fill in your information.

Making a Dissertation Cover Page Is Simple (Keep it That Way)

The inner artist in you might want to make your dissertation cover page beautiful: printed in color, maybe with pictures, or with an interesting font or design. However, you’re going to be limited by your university. 

Pretty much every university that I’ve come across has a template and guidelines that you must follow for your dissertation cover page. You may just be filling in things like your title, name, your university’s name, maybe your committee members’ names, and not much more. You won’t have much (if any) creative license.

The advantage of this is, by the time you get to that stage, you may be tired of writing and it will be easier to follow directions than to come up with something creative. Your dissertation cover page doesn’t need to be a work of art. It just needs to convey what the dissertation is about.

Dissertation Cover Page: The Title

The aspect of your dissertation cover page that you have the most control over is the title . It’s also the most important to get right. 

The main thing to remember is, keep the title simple . It should simply tell a person what they’re going to read in the document. Don’t try to intrigue people or be too clever, just tell them directly. Having a straightforward title helps your committee approve your dissertation more quickly.

Over 50% of doctoral candidates don’t finish their dissertations.

Your title should include relevant information that gives the reader a complete picture of what your study was about. Generally speaking, you’ll want to cover a few specific areas.

Quantitative Title Requirements

• Type of relationship between variables.
• Key variables (independent and dependent).
• Population.

Qualitative Title Requirements

• Central conceptual issue investigated.
• Qualitative tradition applied.
• Participant group.

See this article for a more in-depth discussion of choosing your dissertation’s title .

Sample Dissertation Cover Page

Your dissertation cover page should look something like this:

While each university has slightly different requirements, generally speaking, a dissertation cover page looks something like this, above. The required sections are as follows:

A Dissertation

Submitted to XXXXX University

Graduate Faculty of the School of XXXXXXXX

in Partial Fulfillment of the 

Requirements for the Degree of 

DOCTOR OF XXXXXXXXXX

City, State (of the university)

Final Thoughts

While your dissertation title page doesn’t have to be fancy, it’s important that it aligns with your university’s requirements. Take a look at their rubric and, if needed, look at completed dissertations’ title pages as well. If all else fails, ask your mentor for help.

Once you’ve finished this, pat yourself on the back. You’re almost done!

PS. Need support getting through the final stages of your dissertation, or moving into the world of your career? As a dissertation coach and career coach , I’ve helped countless students achieve their dreams. Let’s achieve yours. Book a free 30-minute consultation today.

Steve Tippins

Steve Tippins, PhD, has thrived in academia for over thirty years. He continues to love teaching in addition to coaching recent PhD graduates as well as students writing their dissertations. Learn more about his dissertation coaching and career coaching services. Book a Free Consultation with Steve Tippins

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Dissertation title page

Published on 30 May 2022 by Shona McCombes . Revised on 18 October 2022.

The title page (or cover page) of your thesis, dissertation, or research paper should contain all the key information about your document. It usually includes:

• Dissertation or thesis title
• The type of document (e.g., dissertation, research paper )
• The department and institution
• The degree program (e.g., Master of Arts)
• The date of submission

It sometimes also includes your student number, your supervisor’s name, and your university’s logo.

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Table of contents

Title page format, title page templates, title page example, frequently asked questions about title pages.

Your department will usually tell you exactly what should be included on your title page and how it should be formatted. Be sure to check whether there are specific guidelines for margins, spacing, and font size.

Title pages for APA and MLA Style

The format of your title page can also depend on the citation style you’re using. There may be guidelines in regards to alignment, page numbering, and mandatory elements.

• MLA guidelines for formatting the title page
• APA guidelines for formatting the title page

Prevent plagiarism, run a free check.

We’ve created a few templates to help you design the title page for your thesis, dissertation, or research paper. You can download them in the format of your choice by clicking on the corresponding button.

Research paper Google doc

Dissertation Google doc

Thesis Google doc

A typical example of a thesis title page looks like this:

The title page of your thesis or dissertation should include your name, department, institution, degree program, and submission date.

The title page of your thesis or dissertation goes first, before all other content or lists that you may choose to include.

Usually, no title page is needed in an MLA paper . A header is generally included at the top of the first page instead. The exceptions are when:

• Your instructor requires one, or
• Your paper is a group project

In those cases, you should use a title page instead of a header, listing the same information but on a separate page.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the ‘Cite this Scribbr article’ button to automatically add the citation to our free Reference Generator.

McCombes, S. (2022, October 18). Dissertation title page. Scribbr. Retrieved 29 April 2024, from https://www.scribbr.co.uk/thesis-dissertation/title-page/

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Shona McCombes

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The Dissertation Title Page

• By DiscoverPhDs
• August 12, 2020

The title page of your dissertation or thesis conveys all the essential details about your project, including:

• The title of your project
• Your full name (including student number if required)
• Clarification of whether this is a dissertation or thesis document
• The name of your academic department
• The name of your university
• The degree name that the dissertation or thesis has been written for (e.g. Doctor of Philosophy)
• The date (month and year) that you will submit the document
• The name of your supervisor(s)

This page can also be referred to as the dissertation cover page when your degree program is at the undergraduate or Masters level.

Format of the Title Page

Your university will provide you with the exact formatting requirements of your dissertation title page. This will include how to present the above information but also the font size to use, line spacing and the size of margins. For example, a graduate school may require the title to be in all caps, all text to be double-spaced and margins on the binding side to be 4cm. Don’t include the page number and have all text centred. You may also need to include the university logo. The APA style is commonly referred to for guidance on how to format research documents. This guide from University College London on their requirements is also an interesting read.

Example of a Dissertation Title Page

The example below is what a dissertation title page would usually look like for a Masters degree project in the UK. You can use this as a template when writing your own title page. The format presented here is also applicable for a doctoral dissertation or thesis title page.

The title page may be followed by an approval page, signed by the project chair and any other committee members. After this comes your abstract, presented on a separate page and then your table of contents. Some institutions may also require a copyright page to be included. Whilst the title page doesn’t have a page number, pages after this may use Roman numerals with the traditional page number format starting after your table of contents.

The term partial fulfillment means that this research document was one of several requirements for you to obtain your degree. For a Master’s degree, the other requirements will typically include exams and coursework.

Follow the advice in this guide to ensure your title page is in the correct format before final submission of your research project. This will be a normal part of undergraduate and graduate study.

A science investigatory project is a science-based research project or study that is performed by school children in a classroom, exhibition or science fair.

The unit of analysis refers to the main parameter that you’re investigating in your research project or study.

The term research instrument refers to any tool that you may use to collect, measure and analyse research data.

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A well written figure legend will explain exactly what a figure means without having to refer to the main text. Our guide explains how to write one.

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Dr Benzi gained his PhD in Data Science from the Ecole Polytechnique Fédérale de Lausanne in 2016. He is now a professional data artist and head of research at a tech company in Paris, as well as a trained public speaker.

Dr Cesário has a PhD in Digital Media from the University of Porto. She’s now pursuing an academic career as a Postdoc in HCI (Human-Computer Interaction) as part of an EU project. She’s also aiming to teach in subjects including User-Centered Design and Interactive Media Design.

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Title Page for Ph.D. Dissertation

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All title pages for a Ph.D. Dissertation should follow these three style standards:

Use uppercase letters centered within the margins both vertically and horizontally

No bold type and no pagination on the title page

Date should reflect month and year of submission to the Office of the University Registrar

Sample Title Pages

Browse these sample title pages for a Ph.D. in: 

• A department or program
• The Graduate School of Business 
• The Graduate School of Education
• The School of Law (J.S.D.)
• Doctor of Musical Arts (D.M.A.)

• Dissertation Templates
• Dissertation Copyright
• Dissertation Embargo Guidelines
• ETD Administrator
• Formatting FAQs
• Sample Dissertation Title Page

Formatting Guide

The  PhD Dissertation Formatting Guide  (updated Spring 2023) is the source of all formatting requirements and guidelines for PhD Dissertations. Make sure to follow the guide when writing your dissertation.

Double check your formatting with the  PhD Dissertation Formatting Checklist  before submission.

LaTeX Template

The University provides a standard LaTeX template that complies with all formatting requirements.    

University of Pennsylvania PhD Dissertation Template in LaTeX

Word Templates

The University provides a standard Word template that complies with all formatting requirements.    

Dissertation Template in Word  (updated Spring 2023)

Example PDF of Proper Formatting

Overleaf LaTeX PDF

Note: You may need to activate your UPenn Overleaf account to view this PDF.  Penn Overleaf account page. 

Additional information is available in our  Formatting FAQs . 

How To Write Dissertation Title Page in 2024

Table of contents, introduction.

The title page of a dissertation (also called dissertation cover page) is what an evaluator or a reader looks at first in your dissertation. It forms their first impression of your dissertation. The dissertation title page contains all the relevant information about a dissertation. The look of the title pages may vary from university to university, but they generally follow certain common elements. Let’s look at what a dissertation title page should have in this article.

What to include in a dissertation title page?

1. title of the dissertation.

The title page or cover page of your dissertation may form the first impression upon the reader, but the catch is going to be the title of your dissertation. The importance of the title of your dissertation cannot be stressed enough. You could write one of the most original and thought-provoking dissertations, but a vague title that doesn’t do justice to it could undermine its whole scope.

The title of your dissertation should clearly indicate to the reader what to expect. It should have the following qualities:

• It should be clear and objective. It should not be too confusing and should be indicative of rigorous and direct academic language.
• It could even be creative as long as it contains a subtitle that explains it. Subtitles are often an integral part of most dissertations as they provide more room to explain what your dissertation is about.
• Use of keywords highlighting the core arguments, scope, or the purpose of your dissertation.
• Your dissertation title should not be too lengthy or too short.

A reader (or your evaluator) would be satisfied if the following questions are answered by your dissertation title:

Does it highlight the purpose or goal of the study?

Is the context clear from the title, does it indicate or hint at the outcome of the study or is it open-ended, is the research strategy mentioned clearly.

Here is an example of one of the popular dissertation titles in English:

The Influences of the Holy Bible on Milton: A detailed analysis of Paradise Lost and redemption poetry in the 17 th  century.

As you can see, all the above-mentioned 4 points are answered in this dissertation title. This title clearly indicates that the biblical influence on Milton’s poetry is the goal of the study. The context as the title says lies with redemption poetry and Paradise Lost . The outcome would indicate the influence of the Holy Bible on Milton as a poet. Moreover, the research strategy can be gathered from the “detailed analysis” part, which tells us that it is an analytical dissertation.

Here are a few more examples of dissertation titles:

Ultimately there is no right way to title your dissertation —you can be creative or rigid with your titles as long as it conveys something worthwhile.

2. Author Information

This is the part that comes after the title of your dissertation . The title page sheds light on the researcher, their qualifications as well as affiliations. This tells the reader of the qualifications of the author who has written the dissertation.

The following information is included in this part:

3. Additional details on a dissertation title page

Most universities provide a style guide according to which students can format their title page. These are the usual additional information that the university expects students to include on the title page.

4. How to format your dissertation title page?

If the university has provided you with some formatting guidelines, you can format your title page according to that. Most dissertations follow APA or AMA writing style and the title page can be formatted accordingly.

a) APA Dissertation Title Page

• Capitalize the first letters of the title and the subtitles.
• The title should ideally be 12 words in length.
• The first-page number should generally appear at the top-right corner of the page.
• The font size should be Times New Roman, with the size 12 pt., and should be double spaced.
• Articles, propositions, and other words having less than three letters should not be capitalized (e.g., “and,” “of” and “the” are not capitalized in the dissertation titles.
• Double quotation marks are used.
• Numbers below 10 are spelled out. Numerical is used when the numbers are above 10.In hyphenated compounds, the first letters of both components are capitalized.

Example of an APA title page of a dissertation:

b) AMA Dissertation Title Page

• In AMA, the title, author name(s), institution name, abstract, and keywords are placed in the center alignment of the upper half of the page.
• Doubling spacing is to be followed and any content on the page should not be bold or italicized.
• Author’s first name to be followed by the last name after the title.
• Page number starts at 1 on the title page, in the upper right-hand corner.
• Font style should be either Times New Roman or Serif Type.
• First letters of the title and subtitle should be capitalized.
• Articles, propositions, and conjunctions are not capitalized

Example of an AMA title page of a dissertation:

5. Frequently Asked Questions

Q1. do i need to add the page number to the title page.

This totally depends on the formatting requirements of your university. If your dissertation follows APA and AMA style guides, it is prescribed that you number the title page as the first page of your dissertation. The page number is usually put on the top right corner of the title page.

Q2 . Can I put a picture on the title page?

Mostly, for dissertations , pictures are not added to the title page. It is always a good idea to keep your title page simple and clear so that it doesn’t confuse your reader at the first glance. That being said, if you feel a picture is reflective of your entire dissertation or thesis or adds on to the title, then you can always seek permission from your university before doing this.

Q3. Do I need to list committee members on the title page?

You don’t have to list the committee members on the title page unless the university has particularly asked you to do that. You can check the formatting requirements of the university style guide before making a decision.

Q 4. Is a copyright section necessary on the title page?

No. It is generally assumed that the dissertation is the intellectual property of the author. You only have to worry about this if you plan to publish your dissertation for a wider audience, otherwise, it is completely fine. However, sometimes certain universities ask their students to have a copyrights page in a different page than the title page.

The title page or the cover page is an important part of your dissertation . It is the first page anyone chancing upon your dissertation notices.  Therefore, your title page needs to look perfect. You should also ensure that the title page is formatted well and fits in with the rest of your dissertation. Many universities specify the formatting requirements for the same and if those are not mentioned, you could always follow the general rules most dissertations follow as we have outlined above. We hope this detailed guide has helped you form an idea about how to frame your dissertation cover page.

-Lily Brooke

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Designing a cover for your thesis

10 February 2021 by ellen

The cover of your thesis is the first thing the reader sees. It gives a positive first impression. Or not… It is important to think carefully about the look and feel of your cover. Choose an image or text that provides a good first impression. Make the cover count! But how do you make a great cover for your thesis?

If you have no experience or knowledge of designing a cover, it can be very difficult to design one. In this blog you will find tips for the layout of the cover of your thesis. Among other information, we provide tips on the following subjects:

• Cover of the thesis;
• Fonts and sizes;
• Software to use.

Planning to print your PhD thesis and would you like to receive more information about it? Download our information booklet for free. Request the information book

On the cover of a thesis you usually will find the title, the subtitle and the name of the author. The title and name of the author usually also appear on the spine of a thesis. You can also choose to place a small introduction of the subject on the back of the cover. On the back you can add a logo and/or an image as well. The possibilities for your cover are endless. You can combine all sorts of elements. Just make it into something that fits you and your subject.

Thesis cover

As said before: the cover of the thesis provides an important first impression. You can decide to keep it modest but you can also stand out and make it something special. It depends on the impression you want to create. The cover always contains the title of your thesis. In addition, you can add image(s) to attract attention. Can’t find a suitable image? Then use an image that’s made by a designer according to your wishes or use your own photos. Another option is to download a stockphoto from the internet. A royalty-free photo that you download for free or one you have to pay for.

Some websites that offer royalty-free (stockphotos) are: – Unsplash – Pexels – Pixabay

Fonts and sizes

When choosing a font, it is important that is legible. Nowadays the use of fonts without serifs is popular. These fonts are easier to read for the brain. This also applies to the size of tehe font.

It is possible to choose a large font when you write a thesis for visually impaired people. But otherwise the most common font size is 10pt for the base text in a book or for the text on the back of the book.

There are no usual rules for the size of the title. Feel free to rely on your gut ?! Make sure that you take into account the image on the cover when you consider the title. As it must still be clearly visible.

Software to work with

One of the most used programs to process text is Word. You probably use this program a lot yourself. The disadvantage of this program is that the text sometimes shifts by itself. To prevent this, you can use the layout program InDesign.

InDesign is a professional layout program that is often used by graphic designers or professionals in the graphic industry. This program is very visual due to the extensive functionalities. But in the beginning it is not very easy to use this program.

When you are going to design the cover yourself, you have to take the spine thickness into account. You  need to calculate the thickness of the spine. By entering the number of pages, paper type and binding methoud, our spine thickness calculator calculates the spine thickness for you. You can find the calculator on the page about thesis layout.

Need help designing your cover?

We are happy to help you out! We can do this in several ways:

1. You create the cover of your thesis yourself.

In this case, you have to take several specifications and margins into account. These are described in our information booklet. Do you still have questions after reading the book? Feel free to contact us and we will discuss it together.

2. Gildeprint takes care of the layout of the cover.

In this case, you provide us with an image for the cover. You inform us about the further additions to the cover and we will get to work for you. According to your wishes we provide a cover.

3. We start a creative design process for a stunning cover.

If you have a special wish and want your cover to be a real eye-catcher, we will start a creative process. We will connect you with one of our experienced designers who will shape your wishes into a fantastic cover.

See more here.

Our common goal is a dissertation to be proud of! Would you like to know more about the possibilities we offer? Feel free to contact us or request a quote without obligation.

Ready for your thesis cover design?

After years of hard work it’s time for your thesis cover design. I’d love to help you with it! Together we’ll make a personal and beautiful design. Are you interested? Please contact me!

Your thesis design, your story

your PhD is a scientific achievement as well as a personal journey. It contains not only science, but also a big part of your spare time and life. If someone takes up your thesis, we want to make that person curious with the thesis design. Curious to open up your book and read more. But also, what I really like, is that your thesis design reflects you as a person. That can be very subtle in color choice and style or only visible to those who really know you. In this way we’ll get something unique. Every person is different, every taste is different and every subject is different. Combining these gives a new thesis design every time again.

What can I do for you?

Almost everything, except the text itself :-). Think about:

Invitations

Backgrounds of your powerpoint slides

The layout of the inside

On the basis of your thesis cover I always come up with extra ideas that add something to your design. For inspiration have a look at my lay-out page!

Unfortunately I don’t do designs for bachelor or master theses as well as designs for those who do their PhD at a university outside the Netherlands. I want to be fully updated about all the regulations regarding your cover and I want to know the printer we are cooperating with well. So I’m sure we will deliver a beautiful book. If you are working/living abroad, but your defense is still in the Netherlands of course that’s not a problem at all.

What does a thesis cover design cost?

The total cost depends on your wishes and things as the number of pages if you want us to do the layout. I’ll be happy to talk to you on the phone and hear what you wish for your thesis design. Of course, that’s for free.

No inspiration? I’ll help you!

Don’t worry if you don’t have any idea for your thesis design. You borrow my brain, which is always full of ideas. I ask you the right questions, so I know who you are and what your thesis is about. Based on that my brain starts to work and an idea will pop up that suits you and your subject. No preparation needed 🙂

Positive energy!

The design of your thesis cover is a great proces. You’ll see it will give you new energy. We’ll talk about who you are, what you want to radiate and we explore your taste. You’ll get a new, creative view on your thesis and you can picture the end result: a real book. You’ll have written a real book! There are only a few people who can say that.

Is there still space?

I want to maintain my personal way of working and high quality designs. Therefore I only have a few spaces each month. Please contact me at least four months before your defense. 

Would you like to see more of my designs?

Then as a final note: you can see I posted several designs on my website to give you an idea of what I have done before. However, this is just a small selection. If you’d like to see more please visit my Pinterest page . I try to keep the Pinterest page updated as well as possible so you can see all my designs.

How does it work?

Intake conversation for your thesis design.

During our first conversation (on the phone) I’ll ask you about the subject of your PhD and I try to get to know you a little bit. I’d like to know who you are so I can make a design that suits your subject as well as you as a person. The first conversation takes about an hour. Then I’ll ask you to send me some pictures of things that appeal to you. We’ll talk about them during our second conversation (also on the phone). The second talk is to give me an idea of your taste and will take about half an hour.

Concept phase

After our two conversations I design a concept thesis cover. The concept is just about the idea for the cover. It consists of a sketch and a color palette. As soon as you agree to the idea I will execute the design.

Design phase

I make the whole design for your thesis cover and I send it to you as a PDF file.

Correction round

We can adapt the thesis one more time. This round is meant for small changes. We can finetune the last things.

Print ready file of your thesis design

You’ll get your files as a pdf with the right print marks for the printer. This you can forward to the printer of your thesis. From the printer you will get a print proof of your thesis. It’s usually the best to ask for a paper print proof. On paper you always see different things then on a screen. At most printers, the paper print proof is included in the price.

A memory to hang on your wall

All my designs start with a handmade sketch. What happens next is usually partly or complete handwork depending on what I think will suit you best. I love handwork, since I feel it still has the most authentic feel to it. Very often my designs are therefore completely handmade. The only thing I do on the computer is to add the title. This means that there is an original painting. The painting stays with me to start with, but if you are interested it’s possible to buy it from me . In that way you have a nice memory to put on your wall. If I executed your design partly or completely on the computer, we can have it printed in a bigger size via a specialized printer .

I see you have a medical background. My thesis is about a completely different subject. Can you still help me?

Sure, I can. I’m very interested in a broad range of sciences. I really enjoy learning from all the different PhD students and subjects I work with. I’d love to help you!

I do see designs on your website that I like, but ‘my’ design is not there, is that a problem?

Because my way of working is very personal, every design is made for a specific person with their specific subject. You are unique and even more unique combined with your subject. Therefore you won’t find an already existing thesis that completely satisfies your needs. It’s simply not there yet.  In case you’d like to have a style that you don’t see on my website you can always talk to me about that. I’m open for every new idea. If I think I won’t be able to do what you want, I’ll honestly tell you. 

I love my thesis design so much, I would like to use it for my business card. Is that allowed?

The design is made only for the thesis cover. If you want to use it for something else we’ll have to make a new price deal. 

Can you also print my thesis?

I’m a designer and not a printer. You need to print your thesis at a professional printer. I’ll make sure the design is completely ready for print. I know all the big thesis printers in the Netherlands and they know me, so I can cooperate with any of them. A printer that I can very much recommend is Ridderprint . I think they deliver very good quality for a good price. They are also very communicative. A good quality print is very important for you and for me too, since your design is your and also my business card.

Thesis gallery

Please take your time to have a look at my thesis gallery. Because it’s impossible to show everything on the website, every now and then I move some designs to my Pinterest page . I try to keep that up to date as well as I can, so you can see everything.

Thesis cover

Thesis cover illustration

Thesis cover design

Did I make you curious? Let me help you!

Theses and Dissertations

Defense and submission.

Below is an overview of the main steps in preparing, defending, and submitting your thesis or dissertation. For detailed instructions on each step, see The Graduate School's  Guide for Electronic Submission of Thesis and Dissertation (PDF) , in addition to this video recording from a workshop given on the subject. 

• Schedule your defense and apply for graduation in DukeHub ( defense and graduation deadlines ).  
• At least 30 days before your defense: Confirm or update your defense committee.  
• Give your thesis/dissertation to your advisor for inspection, and prompt your advisor to send a letter to [email protected] stating that it is complete and ready to defend. Note: For students in School of Medicine Ph.D. programs, their advisor letters are generated through T3.  
• Request your DGSA to send a departmental defense announcement to  [email protected] . Note: For students in School of Medicine Ph.D. programs, their departmental defense announcements are generated through T3.  
• At least 2 weeks before your defense: Submit your complete, correctly formatted dissertation/thesis to ProQuest (initial submission). Also provide it to each member of your committee.  
• Optional: After you receive an email through ProQuest from the Graduate School administrator who reviewed your thesis/dissertation format, you may make an appointment for a brief, virtual meeting with the administrator to discuss any questions you have about the defense process or the recommended formatting revisions.  
• A few days before your defense, The Graduate School will generate your final examination certificate and email it to the chair/co-chair(s) of your examination committee and the DGSA of your department. Note:  For students in School of Medicine Ph.D. programs, their final examination certificates are generated and released through T3.  
• Defend your dissertation. After your final examination, your committee members will vote on whether you passed or failed. Your chair and DGS will record the votes on your final examination certificate, sign it, and submit it to The Graduate School. Your committee may vote that you passed but still require minor edits or corrections before final submission.  
• As soon as possible after your defense, submit to [email protected] the Non-Exclusive Distribution License and Thesis/Dissertation Availability Agreement (“embargo agreement”) signed by yourself and your thesis/dissertation advisor.  
• Within 30 days after your successful defense, or by the established final submission deadline (whichever is first): Submit the final version of your dissertation/thesis to ProQuest.

Guide for Electronic Submission of Thesis and Dissertation (PDF)

We provide the following templates for your convenience and to help you eliminate common formatting errors. However,  all submitted theses and dissertations must meet the specifications listed in the ETD guide . The manuscript must be a completed document, formatted correctly, with no sections left blank.

• Word Template for Thesis/Dissertation (Word)
• LaTeX Template for Thesis/Dissertation (ZIP)

Notes about the LaTeX Template

• This LaTeX template is for both master's and Ph.D. students. Master's theses must also have an abstract title page.
• Neither The Graduate School nor OIT supports LaTeX beyond providing this template.

Ph.D. and master’s students are required to apply for graduation in  DukeHub  by the established application deadline for the semester in which they plan to graduate.

Review the full graduation guidelines on the  Graduation Information and Deadlines  page. 

When you submit your thesis or dissertation electronically, you will also permit Duke University to make it available online through  DukeSpace  at Duke Libraries. See the pages below for more information about ETDs:

• ETDs Overview
• ETD Availability
• ETD Copyright Information 
• ETD Technical Help 

Check out the writing support  offered by The Graduate School, such as writing spaces, consultations, and access to online writing workshops, communities, and resources.

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PhD Cover Letter & Writing Guide

Embarking on a PhD journey is a significant academic milestone, and the first step often begins with articulating your research goals and aspirations in a PhD cover letter. 

This document serves as a window into your academic pursuits , highlighting the depth of your research and the contributions you envision for your scientific field. 

Considering the weight it carries in the admissions process, crafting a compelling PhD cover letter is paramount. This guide will provide insights and tips to ensure your passion, dedication, and scholarly potential are unmistakably evident to the admissions committee.

Key Takeaways

A PhD cover letter is a vital component of your academic application, showcasing your research interests and dedication.

Your opening statement should be compelling, highlighting your academic journey and key achievements.

Do a deep dive into your academic background and research expertise and align them with the program's focus.

Clearly articulate your vision for the PhD, emphasizing the synergy between your goals and the program's offerings.

The Best Format for a PhD Cover Letter

Before you start writing your cover letter, it’s a good idea to go over all the important elements, as well as the standard format and layout. In fact, just as every research endeavor follows a methodology, your PhD cover letter for any industry should also be structured meticulously. 

Here’s a breakdown of the optimal format for a PhD cover letter: 

PhD Cover Letter Format

Contact Information : Begin with your name, university affiliation, phone number, and academic email. If you’re under the guidance of a research mentor, their details can be beneficial as well. 

Greetings : Directly address the admissions committee or a specific faculty member by name, showcasing your genuine interest and dedication. 

Introduction : Craft a compelling introduction that highlights your zeal for the chosen field and any pivotal academic accomplishments. 

Body : Dive deep into your research experiences, academic accolades, and the research domains you’re eager to delve into. Aim for clarity and conciseness. 

Conclusion and sign-off : Round off by expressing your eagerness to enhance the university’s research landscape and, finally, extend gratitude for their consideration.

In addition to that, you should also use a specific layout for your PhD cover letter to make it look professional. 

To achieve this, you should:

PhD Cover Letter Layout

Stick to a formal academic letter format

Choose a clear, professional font such as Times New Roman or Georgia

Ensure the font size is between 10-12pts

Uphold 1-inch margins on all sides

Aim for a succinct cover letter, ideally confined to a single page, ensuring it’s devoid of any extraneous elements. 

The following PhD cover letter entry-level template will assist you in crafting a well-organized document:

PhD Cover Letter Structure

Now that you have an idea of what to include in your cover letter and how to set it up, it’s time to go over every section of your document in detail.

#1. Header Essentials

The header of your PhD cover letter is crucial, as it provides the essential contact details. It needs to be clear and short. 

Make sure to include: 

Mandatory Header Information

Phone number

Professional email address

Institution you attended

Major or field of study

Following this, it’s imperative to specify the institution you’re applying to for your PhD . If you’re transitioning to a different university, highlight this to showcase your intent to broaden your academic horizons . 

Here’s a sample of how this section should be structured:

Header Example

Dr. Alex Morgan BA/MS in Biology from Boston University (555) 123-4567 [email protected] 123 Science Lane, Boston, MA 02215

Applying to: Harvard University Department of Biological Sciences 12 Oxford St, Cambridge, MA 02138

#2. Addressing the Committee

If you want to start off your cover letter strong, you must give it a personalized touch. To do this, you may need to do some research . If you know the name of the committee chair or a key member, feel free to use it: “Dear Dr. Smith.” 

However, in most cases, specific names might not be available. In such instances, generic but still formal and respectful greetings are appropriate. 

Some suitable options include: 

Addressing the Committee Examples

Dear Selection Committee, 

Dear Admissions Committee,

To the Graduate Admissions Board, 

Dear Committee Members, 

#3. Opening Statement

Your opening statement is the gateway to your PhD cover letter, setting the stage for everything that follows. Begin by clearly stating the purpose of your letter: your intent to apply for the PhD program. 

Following this, delve into a brief overview of your academic background. Highlight where you’ve studied, your major, and any significant accomplishments or recognitions you’ve received .

Here is an example of an opening statement for a PhD cover letter: 

Opening Statement Example

I am writing to express my keen interest in the PhD program in Biological Sciences at Harvard University. Having successfully completed my BA/MS in Biology from Boston University, I have been deeply involved in groundbreaking research on cellular mechanisms, which was published in the “Journal of Advanced Biology."

#4. Academic Background & Research Expertise

In the heart of your PhD cover letter should lie the section that showcases your academic prowess and research capabilities. This is where you get the chance to shine and demonstrate that you are the best fit for the program. 

Start by detailing your educational background, ensuring you highlight any honors, awards, or distinctions you’ve received. 

Next, delve into your research expertise. Describe the projects you’ve been a part of, the methodologies you’re familiar with, and the results or findings that were significant. If you’ve had the opportunity to present your research at conferences or have any publications, this is the place to mention them. 

Your key strengths and specific interests related to the field should also be highlighted. Perhaps there’s a particular area of study you’re passionate about or a specific research question you’re eager to explore further . 

Here is a good PhD cover letter sample for this section: 

Academic Background & Research Expertise Example

During my tenure at Boston University, where I pursued my BA/MS in Biology, I developed a keen interest in understanding cellular responses to environmental stressors. My thesis was heavily influenced by the NCBI’s groundbreaking findings on muscle stem cell adaptations. In it, I explored the intricate processes of muscle cell regeneration under various external conditions. Furthermore, I had the privilege of collaborating on a team project that delved into the behavior of pluripotent stem cells in response to environmental stress, another topic inspired by NCBI’s research. 

#5. Articulating Your PhD Vision

After mentioning all of your relevant accomplishments, you should go into why you chose this specific PhD program. 

Discuss the unique aspects of the program that resonate with your academic interests. Perhaps there’s a particular faculty member whose work you admire , or maybe the program offers resources that will be instrumental in your research. 

Keep in mind that the selection committee is evaluating not just your suitability for the program but also whether the program aligns with your aspirations and needs. Therefore, let them know what draws you to that program.

Here is an example of what this section could look like:

PhD Vision Example

Harvard’s PhD program in Biological Sciences stands out due to its focus on advanced cellular biology and esteemed faculty members like Dr. Jane Smith. Her work on cellular responses resonates deeply with my research at Boston University. I see Harvard as the ideal environment to further my studies and contribute to groundbreaking research in the field. 

#6. Invitation for Further Discussion

At the end of your cover letter, you should extend an invitation for further dialogue. This is where you express your eagerness to discuss your qualifications, research interests, and how they align with the program’s objectives. 

A well-crafted call to action can be instrumental in paving the way for a potential interview or discussion. 

Here’s an example of a good call to action:

Invitation Example

Thank you for considering my application. I would be honored to discuss how my background and aspirations align with Harvard’s prestigious PhD program. I am available at your earliest convenience for further discussion. 

#7. Professional Sign Off

The sign-off of your cover letter is the final impression you leave with the selection committee, and it should exude respect, gratitude, and professionalism. 

With that in mind, there are two fundamental elements of a professional sign-off, and they are:

Elements of a Professional Sign-off

Formal Closing : Opt for a formal and universally accepted closing such as Sincerely , Kind regards , or Best regards .

Name and Title : Under the closing, type your full name. It's also a good practice to include your current academic title or designation, adding to the clarity and formality.

PhD Cover Letter Example

Now that you have all the information you need to craft a cover letter of your own, here's a biological science PhD cover letter example to help you out in those efforts.

4 Essential Strategies for Writing a PhD Cover Letter

No matter if you are writing a cover letter for a PhD scholarship or a PhD cover letter as an industry professional, here are a few tips that can help you draft a perfect one:

PhD Cover Letter Tips

Tailor your cover letter to the specific PhD program, highlighting how your interests align with their offerings. 

Maintain brevity , ensuring your cover letter is concise yet impactful, and avoid unnecessary jargon. 

Balance showcasing your hard skills , like research accomplishments, with soft skills , such as collaboration or communication. 

Always proofread your cover letter meticulously to eliminate any errors and avoid looking unprofessional and sloppy. 

Final Thoughts

Crafting a PhD cover letter is a meticulous process that requires careful reflection on one’s academic trajectory and aspirations. This guide has provided a structured approach to ensure your application stands out to selection committees. 

As you articulate your academic achievements and future goals, it’s imperative to maintain a tone of professionalism and clarity. A well-composed cover letter not only showcases your qualifications but also underscores your commitment to advancing in your chosen field . 

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Thesis and Dissertation Binding

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I received my theses last week and they look great! Cheers.

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Proposal and Dissertation Policies and Guidelines

Doctoral studies, phd students, edd students, dissertation policies and guidelines for phd students, appointment of a dissertation committee.

In order to officially request the appointment of a dissertation committee, you should  file the appropriate form  with the Office of Doctoral Studies. Please note that all forms to request the appointment of dissertation committees require the approval signature of the department chairperson and are subject to the approval of the Vice Dean for Academic Affairs.

Faculty Regulations Governing Appointment of PhD Dissertation Committees

The following regulations apply to dissertation committee appointments for all PhD candidates in NYU Steinhardt.

The dissertation committee chairperson and at least one committee member must be full-time members of the faculty of New York University, holding the rank of professor, associate professor, or assistant professor with an earned doctorate. The chairperson is to come from the student's program of specialization. Further, in order to ensure a diversity of perspectives during the proposal and dissertation development process, at least one member of the committee must hold professorial appointment in a program different from the student's program.

Part-time adjunct faculty, clinical assistant professors, and persons with an affiliation other than New York University may serve as committee members with the approval of the department chairperson and the Vice Dean for Academic Affairs. Students requesting the appointment of such a member will be required to submit a copy of the proposed member's curriculum vitae or faculty bio along with the required dissertation committee appointment form to the Office of Doctoral Studies. All committee members must have earned doctorates.

Students may request, by exception, the appointment of a two-member committee. This request must be made in writing and must be countersigned by the dissertation committee chairperson. Three-member committees that have been officially appointed may only be reduced to two-member committees by exception and with the approval of the department chairperson and the Vice Dean for Academic Affairs. A two-member committee, at the written request of the student and the chairperson, may be increased to a three-member committee.

Students may request, by exception, the appointment of a four-member committee. As is the case with three-member committees, the chair and at least one member must be full-time members of the faculty of New York University, holding the rank of professor, associate professor, or assistant professor with an earned doctorate. Students requesting a four-member committee should submit an additional "Request for Appointment of Dissertation Committee" form with the signature of the committee chair, the fourth member, and the department chair.

Students may request the appointment of a dissertation committee chairperson without simultaneously requesting the appointment of the remaining members of the committee by following the instructions on the committee appointment form. Students who elect to request the advance appointment of a chairperson will have one year from the date of the approval of the chairperson's appointment to request the appointment of the remaining member(s) of the complete dissertation committee.

The Role of the Committee

The development of the proposal and the dissertation is an effort that requires a great deal of collaboration involving the candidate and his or her dissertation committee. There is no single model or formula for writing a proposal or dissertation, nor is there a single model governing the relationship of a doctoral candidate and his or her dissertation committee; however, the recommendations that follow should be applicable to most students.

It is important to confer with your chairperson and committee members as you proceed and to avoid long periods without making contact. It is recommended that you ask your chairperson and members for their preferences regarding how often and at what point your work should be presented. It is also a good idea to get a sense of turnaround times for drafts of your proposal and dissertation from your committee chair and members. You should have a work plan and a timetable that has been discussed with your chair and communicated to your members. It is the responsibility of your committee to read drafts and provide appropriate and timely written and oral feedback. You should be aware of University breaks and peak periods (such as final exams and midterms) when response times will often be longer for most faculty members.

Dissertation Proposal

The following procedures for submission of dissertation proposals apply to all candidates for PhD degrees in NYU Steinhardt. Please note that the dissertation committee must be officially appointed and on file with the Office of Doctoral Studies prior to submission of the dissertation proposal. After filing the Request for Appointment of Dissertation Committee form with the Office of Doctoral Studies, you will receive a letter confirming that the dissertation committee has been officially approved. Dissertation proposals to be submitted to the Office of Doctoral Studies must be accompanied by the Dissertation Proposal Cover Sheet obtainable in the Office of Doctoral Studies. The cover sheet must be signed by all members of the dissertation committee, indicating that they have met at least once with the candidate and that they approve the proposal for review. The committee chairperson's signature on this form also indicates approval of the research course requirements which the student has completed (or will complete). Two copies of the proposal (or one copy electronically) are to be submitted to the Office of Doctoral Studies. The remaining copies must be submitted to the proposal review panel coordinator for your program or department. You should be aware that different departments require that different numbers of copies be submitted for review. Please consult the proposal review panel coordinator for the correct number of copies for the specific department or program. All copies of the proposal must include a copy of the signed Dissertation Proposal Cover Sheet. The faculty of NYU Steinhardt recommends that the proposal be no longer than 40 pages in length (exclusive of appendices and bibliography). Information on the scheduling of proposal reviews and deadlines should be obtained from the proposal review panel coordinator for the department. Please note that some departments do not review proposals during the summer session.

Steinhardt students proposing to do research involving human subjects for an independent study, a graduate thesis, or a doctoral dissertation require approval from the  NYU IRB . If your proposed research involves interviews, surveys, questionnaires, participant observation, ethnography, or other methods involving human subjects, NYU IRB approval is required.  Approval from NYU IRB must be granted before work on the research or data collection has begun, including all pilot studies, trial runs, pretests, and preliminary sampling or surveys . 

Prior to submission to NYU IRB, students must complete the online training program through the Collaborative Institutional Training Initiative (CITI).

The student must work with a faculty mentor while preparing a NYU IRB application. This mentor is usually a dissertation chair or adviser.

Follow the instructions on the  NYU IRB  website to submit your application. 

The Dissertation Proposal Review

The procedures for reviewing dissertation proposals vary among the different departments; however, the following School policies apply to all departments and programs:

• The committee chairperson and both committee members must sign the Dissertation Proposal Cover Sheet indicating their approval of the proposal for review by the panel.
• The dissertation committee must meet as a group at least once with the candidate prior to the filing of the proposal for review.
• Both the candidate and the dissertation committee chairperson are required to attend the review.
• Attendance by a minimum of two reviewers (external to the dissertation committee) is required.
• Attendance by the committee members is optional.
• The recommendations of the proposal review panel are advisory.

After the proposal review, the proposal review panel coordinator will notify you of the outcome in writing (with copies to the dissertation committee chairperson and members and to the Office of Doctoral Studies). The proposal review panel will recommend that you proceed in one of the following ways:

• If the panel vote results in a "pass," the panel will recommend that you carry out the research and dissertation writing as proposed (there may be minor revisions suggested that are not officially noted).
• If the panel vote results in a "deferred pass" or "pass with conditions," the panel will recommend that you address the concerns of the panel in writing (with copies to the committee chairperson and members and to the Office of Doctoral Studies). In some cases the proposal review panel or the dissertation committee may recommend that you submit a revised proposal reflecting the revisions suggested by the panel. Two copies of the revised proposal must also be submitted to the Office of Doctoral Studies.
• If the panel does not approve the proposal, you will be asked to rewrite the proposal and submit it for a second proposal review.

Because the proposal review panel is an advisory committee, your dissertation committee may choose not to incorporate some or all of the proposal review panel's recommendations. In the event that the panel's suggestions are not incorporated, you will be expected to provide a written rationale explaining this decision. This rationale should bear the signature of the dissertation committee chairperson. As is the case with all correspondence regarding the proposal review, copies should be distributed to the committee members and to the Office of Doctoral Studies.

If requested, a copy of the proposal, the review panel's outcome and notes, and your response to the panel's notes are given to each of the two faculty members who serve as outside readers on the final oral examination of the dissertation.

MPhil Degree Conferral

The MPhil may be awarded to students in the PhD programs listed below who have completed all course requirements, have an approved dissertation proposal, and intend to complete their doctoral studies. 

If you are in one of the approved programs and your dissertation proposal has been approved, the Office of Doctoral Studies will ask your department to review your record and confirm that you have completed your course requirements. The Office of Doctoral Studies will then ask you to confirm that you would like to receive the MPhil en route to the PhD. 

Note that MPhil diplomas are not automatically issued by the Registrar's Office after degree conferral and must be requested by the student. Please follow the instructions on the Registrar's website here (though not a replacement diploma, the instructions for replacement diplomas should be followed).

Finally, the Office of Doctoral Studies will submit your name to the Office of the Registrar as an applicant for the next available degree conferral date.

Students in the PhD programs listed below are eligible for the MPhil:

• Educational Leadership and Policy Studies
• Educational Communication and Technology
• Higher and Postsecondary Education
• Counseling Psychology
• Developmental Psychology
• Psychology and Social Intervention
• International Education
• Sociology of Education
• Communicative Sciences and Disorders
• Media, Culture, and Communication
• Educational Theatre
• Music Education
• Music Performance and Composition
• Music Technology
• Food Studies
• Nutrition and Dietetics
• Bilingual Education
• English Education
• Teachers of English to Speakers of Other Languages
• Teaching and Learning

Journal Article Format Dissertations

While most Steinhardt students follow the traditional dissertation format, students also may have the option of completing a journal article format dissertation.

Consult your program faculty to determine whether or not the journal article format is appropriate for your discipline and your proposed study. If allowed, your program will likely have specific guidelines outlining the requirements of the journal article format dissertation.

Below are general guidelines for journal article format dissertations, but be sure to obtain specific guidelines from your program if available.

• The dissertation should include an introduction and a conclusion as first and last “chapters” in addition to the stand-alone articles.
• The dissertation will contain two to four articles suitable for submission to refereed journals for publication (the number of articles will be determined by program guidelines).
• The student must be the sole or first author of each paper.
• At the final oral examination stage, some programs may allow one or two articles to be published (or submitted for publication), but at least one article must remain unpublished (and not yet submitted for publication) until after the successful dissertation defense.

Students writing journal article format dissertations follow the same proposal review and final oral examination procedures required of all PhD students.

Editors and Consultants

You are the sole author of your dissertation and are responsible for understanding, discussing, and defending all aspects of your work, including the methodologies employed. While some students may seek guidance with analyzing data, the use of consultants to conduct statistical work is discouraged.

You are responsible for making sure that proposal and dissertation drafts submitted to your faculty committee are free of errors in form, style, diction, spelling, and grammar. Your dissertation committee chair and members may alert you to such problems, but it is not their responsibility to do so. Your committee chair or a member may recommend that you use a professional editor, or you may feel that your work would benefit from editorial assistance. If you do employ a professional editor, make sure you shop around and use someone who has been recommended to you by a faculty member, another student, or the Office of Doctoral Studies. Again, you and only you are ultimately responsible for your own writing and for making sure that it conforms to the standards of written English and conventions of scholarly writing set forth by your dissertation committee.

Dissertation Deadline Information

See detailed deadline information for the current academic year .

Instructions for Filing for Orals

In order to schedule your final oral examination, you must submit simultaneously to the Office of Doctoral Studies the following forms and materials in accordance with the dissertation filing deadlines noted above:

In order to schedule your final oral examination, you must submit the following to the Office of Doctoral Studies in accordance with the filing deadlines on our website.

1.   The Approval Form for Final Oral Examination signed by the dissertation committee indicating a date and time for the final oral examination. The date must be agreed upon by the final oral commission (the committee chair, committee members, and outside readers) and must be within the final oral examination period for your anticipated month of graduation (January, September or May). 

2.   A dissertation abstract not more than 350 words in length which has been approved by the dissertation chairperson.  The title page of the abstract is the same as the dissertation title page except that the words "An Abstract of" are inserted above the title of the study.  

3.  The following Copyright Disclaimer Statement typed in the first person, signed and dated:

"I hereby guarantee that no part of the dissertation which I have submitted for publication has been heretofore published and/or copyrighted in the United States of America, except in the case of passages quoted from other published sources; that I am the sole author and proprietor of said dissertation; that the dissertation contains no matter which, if published, will be libelous or otherwise injurious, or infringe in any way the copyright of any other party; and that I will defend, indemnify and hold harmless New York University against all suits and proceedings which may be brought and against all claims which may be made against New York University by reason of the publication of said dissertation."

Note that if parts of your dissertation have been published (for example, if your dissertation follows the scholarly paper format), please edit the above statement accordingly.

4. The Dissertation, approved by your dissertation chairperson and members, will be submitted no less than four weeks before the agreed upon final oral examination date indicated on the Approval Form for Final Oral Examination . You will be required to submit the dissertation to the Office of Doctoral Studies electronically, and copies for each of the two outside readers either electronically or in hard copy according to their preference. NOTE: In the event that the dissertation is not prepared to the satisfaction of the dissertation committee within four weeks of the tentatively scheduled final oral examination date, it is understood that the committee will withdraw approval of your request for final oral exam. You may then resubmit the approval form for a later deadline.

All forms referred to above can be found on the Forms and Checklists page .

The Final Oral Examination

The final oral examination is a two-hour examination scheduled according to the guidelines outlined above. Attendance by the candidate and all members of the final oral commission, which consists of the dissertation committee and the two outside readers, is required. Outside readers must be approved by the dissertation committee chair and must be full-time tenured or tenure-track members of the NYU faculty (exceptions must be approved by the Vice Dean for Academic Affairs in advance of their appointment). 

Please also note that attendance at the final oral examination is restricted to the candidate and members of the final oral commission. Other members of the University community may attend as observers with the permission of the Dissertation Committee Chairperson, however, the Office of Doctoral Studies must be notified in advance. 

All course and matriculation maintenance requirements must be satisfied in advance of the final oral examination date.

The following policies pertain to the voting procedures for the final oral examination.

One vote is to be taken with three and only three possible outcomes (all members of the final oral commission vote). These outcomes (pass, fail, or deferred pass with conditions) result according to the following rules:

Rules Which Determines a Pass Outcome

If the candidate has an official three-member dissertation committee, then the candidate must secure at least four pass votes (out of five) to pass.

If the candidate has an official two-member dissertation committee, then the candidate must secure at least three pass votes (out of four) to pass.

If the candidate has an official four-member dissertation committee, then the candidate must secure at least five pass votes (out of six) to pass.

Procedures to Follow in the Event of a Pass Outcome

The Final Oral Examination Report (obtained by the dissertation committee chairperson from the Office of Doctoral Studies) is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed. This form should be accompanied by a copy of the candidate's dissertation (to be reviewed for format by the Office of Doctoral Studies), unless the candidate is keeping the document to make minor changes and corrections required or noted by the final oral commission.

Rule Which Determines a Fail Outcome

If there are two or more fail votes, a fail outcome must be recorded.

Procedures to Follow in the Event of a Fail Outcome

The Final Oral Examination Report is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed.

This form must be accompanied by a separate statement indicating the reasons for the fail outcome.

The candidate may request permission for a second final oral examination from the Vice Dean for Academic Affairs. If approved, the examination must be held with the same final oral commission  no sooner than six months from the first final oral examination . If the candidate fails the second final oral examination, matriculation is automatically and irrevocably terminated.

Rule Which Determines a Deferred Pass Outcome

Any combination of votes which does not result in a pass or fail as specified above must result in a deferred pass with conditions. This outcome implies that although the candidate's performance is acceptable in many respects, substantive revision of the dissertation and/or additional requirements of consequence are deemed necessary.

Procedures to Follow in the Event of a Deferred Pass Outcome

The Final Oral Examination Report is completed and returned to the Office of Doctoral Studies no later than 24 hours after the final oral examination has been completed.

Within three days after the final oral examination, the candidate and the Office of Doctoral Studies must receive from the final oral commission a written statement which indicates what further work the candidate must complete in order to secure a pass outcome. This statement should include both revisions of the dissertation requested by the final oral commission and also any other requirements which the commission feels the candidate must complete to secure a pass outcome. Furthermore, this written statement of necessary revisions and/or requirements must be agreed to by at least four members of the final oral commission, and this agreement must be indicated by the signatures of these members on the written statement. Finally, this written statement must also include a projected timetable which the candidate should follow in completing all revisions and/or requirements designated by the final oral commission.

The candidate must complete all designated revisions and requirements within one semester following that in which the final oral examination is held (exclusive of Summer semesters). When the candidate has completed all necessary revisions and requirements, the Deferred Pass with Conditions Final Report Form (obtained by the dissertation committee chairperson from the Office of Doctoral Studies) must be circulated among and signed by all original members of the final oral commission, and then returned to the Office of Doctoral Studies with a copy of the candidate's document to be reviewed for format. In order for the candidate's outcome to be recorded as pass, at least four out of the five (or three out of four if the final oral commission consisted of four members, or five out of six if the final oral commission consisted of six members) members of the final oral commission must indicate a pass vote on the above-mentioned form.

Voting in the Event of the Absence of a Commission Member

If any member of the five-member final oral commission is absent, the dissertation committee chairperson must secure permission from the Vice Dean for Academic Affairs to proceed with the final oral examination. Assuming permission to proceed is granted, the information below applies to the voting procedures.

If a dissertation committee member is absent, the following rules apply:

• If there are three or more pass votes, the outcome is recorded as a pass.
• If there are two or more fail votes, the outcome is recorded as a fail.
• Any combination of votes which does not result in a pass or fail must result in a deferred pass with conditions.

If an outside reader is absent, the following rules apply:

• In order for a pass outcome to be recorded, a unanimous pass vote is required.
• If there are one or more fail votes, the outcome is recorded as a fail.

Final Dissertation Approval

You are required to submit a copy of the dissertation to be reviewed by the Office of Doctoral Studies for format. You will receive a list of format changes shortly after your final oral examination. The format changes will be combined with the changes required by the final oral commission.  If the final oral examination results in a deferred pass outcome, you may submit the dissertation for format review only after the signed Deferred Pass with Conditions Final Report Form has been received by the Office of Doctoral Studies. Final approval of the dissertation will take place only after the edited dissertation has been reviewed by the Office of Doctoral Studies. The deadline for the filing of the final edited dissertation is approximately three weeks prior to your anticipated date of graduation (the exact date will be emailed to candidates and is posted each semester in the Office of Doctoral Studies). In order to be eligible for graduation, your final edited dissertation must be uploaded to ProQuest UMI and approved by the Office of Doctoral Studies by the designated deadline date. All candidates for the degrees of PhD and EdD are required to publish the dissertation through ProQuest UMI Dissertation Publishing and must upload a final dissertation electronically for this purpose. This upload will take place through the Office of Doctoral Studies only after the dissertation has been approved in its final form. A final copy of the dissertation will also be submitted to NYU Libraries for our institutional repository.

Guidelines for EdD Doctoral Committees and Culminating Projects 

Committee Composition

A doctoral committee will consist of at least three members. The chair should be a full-time tenured, tenure-track, or appropriate clinical faculty member in the candidate’s program of study. The committee should include a practice-active faculty member. A practicing professional from outside the University, who is a leader in the relevant field of practice, may be appointed as a third committee member either in place of or in addition to the practice-active faculty member.

Culminating Project

The culminating project should be an inquiry-based project of value for informing practice and contributing to the advancement of knowledge. Guidelines must be academically appropriate and reasonable to the medium of practice. Each program will have its own discipline-specific guidelines.

Prospectus or Culminating Project Proposal Reviews

The following procedures for submission of the prospectus or culminating project proposal apply to candidates for EdD degrees in NYU Steinhardt.

Please note that the doctoral committee must be officially appointed and on file with the Office of Doctoral Studies prior to submission of the prospectus or culminating project proposal to your department for review. After filing the EdD Request for Appointment of Doctoral Committee form with the Office of Doctoral Studies, you will receive a letter confirming that the doctoral committee has been officially approved.

Information on the scheduling of prospectus and culminating project reviews and deadlines should be obtained from the Department Administrator or the Doctoral Committee Chairperson.

The EdD prospectus and culminating project proposal review panel consists of the candidate’s officially appointed three-member Doctoral Committee. Two additional reviewers may be appointed to the review panel at the discretion of the program faculty.

After the review, the review panel coordinator (usually, the chair of your doctoral committee) will notify you of the outcome in writing using the EdD Proposal Review Outcome form with copies to the committee members and to the Office of Doctoral Studies. The review panel will recommend that you proceed in one of the following ways:

• If the panel vote results in a "pass," the panel will recommend that you carry out the project as proposed (there may be minor revisions suggested that are not officially noted).
• If the panel vote results in a "deferred pass" or "pass with conditions," the panel will recommend that you address the concerns of the panel in writing (with copies to the committee chairperson and members and to the Office of Doctoral Studies). In some cases the review panel or the doctoral committee may recommend that you submit a revised prospectus or culminating project proposal reflecting the revisions suggested by the panel. A copy of the revised proposal must also be submitted to the Office of Doctoral Studies.
• If the panel does not approve, you will be asked to rewrite the prospectus or culminating project proposal and submit it for a second review.

Prior to submission to NYU IRB, students must complete the  online training program through the Collaborative Institutional Training Initiative  (CITI).

In order to schedule your final oral examination, you must submit the following to the Office of Doctoral Studies in accordance with the filing deadlines on our website. See detailed deadline information for the current academic year .

1.   The Approval Form for Final Oral Examination  signed by the doctoral committee indicating a date and time for the final oral examination. The date must be agreed upon by the final oral commission and must be within the final oral examination period for your anticipated month of graduation (January, September or May). 

2.   An abstract  not more than 350 words in length which has been approved by the doctoral committee chairperson.  

3.  The following  Copyright Disclaimer Statement  typed in the first person, signed and dated:

"I hereby guarantee that no part of the document which I have submitted for publication has been heretofore published and/or copyrighted in the United States of America, except in the case of passages quoted from other published sources; that I am the sole author and proprietor of said dissertation; that the dissertation contains no matter which, if published, will be libelous or otherwise injurious, or infringe in any way the copyright of any other party; and that I will defend, indemnify and hold harmless New York University against all suits and proceedings which may be brought and against all claims which may be made against New York University by reason of the publication of said dissertation."

Note that if parts of your document have been published (for example, if your culminating project follows the scholarly paper format), please edit the above statement accordingly.

4.  The Culminating Project,  approved by your doctoral committee chairperson and members, will be submitted to the Office of Doctoral Studies no less than four weeks before the agreed upon final oral examination date indicated on the  Approval Form for Final Oral Examination . The document will then be distributed to the Final Oral Commission and the Final Oral Examination date and time will be confirmed. NOTE: In the event that the document is not prepared to the satisfaction of the doctoral committee within four weeks of the tentatively scheduled final oral examination date, it is understood that the committee will withdraw approval of your request for final oral exam. You may then resubmit the Approval Form for Final Oral Examination for a later deadline.

All forms referred to above can be found on the  Forms and Checklists page  or can be picked up in the Office of Doctoral Studies, Pless Hall, 2nd Floor.

The Final Oral Examination procedures outlined above for PhD candidates also apply to EdD candidates unless otherwise specified by your program.

Final Culminating Project Approval

After the final oral examination, the document will be reviewed by Office of Doctoral Studies for format. Format changes, along with changes required by the Final Oral Commission as a result of the Final Oral Examination will be combined and the final document will be uploaded to Proquest for publication.

If the final oral examination results in a deferred pass outcome, you will upload the final document only after the signed Deferred Pass with Conditions Final Report Form has been received by the Office of Doctoral Studies.

The deadline for the filing of the final edited document is approximately three weeks prior to your anticipated date of graduation (the exact date will be emailed to candidates and is posted each semester in the Office of Doctoral Studies). In order to be eligible for graduation, your final edited document must be uploaded to ProQuest by the designated deadline date.

All candidates for the degrees of PhD and EdD are required to publish the dissertation or culminating project through ProQuest Dissertation Publishing and must upload the final document electronically for this purpose. This electronic upload will take place through the Office of Doctoral Studies only after the document has been approved in its final form. A final copy of the document will also be submitted to NYU Libraries for our institutional repository.

Dissertation Formatting Guidelines

This section describes the dissertation format that all Steinhardt doctoral candidates are required to follow. Dissertations must adhere to these requirements in order to be accepted by the Office of Doctoral Studies for the scheduling of the final oral examination. Please read this section carefully and contact the Office of Doctoral Studies if you have any questions.

Choice of Style Manual

Faculty policy leaves the choice of a style manual to the doctoral candidate with the advice and consent of his or her committee. Generally, candidates are urged to learn and use the manual most often required for scholarly writing by journals within their disciplines. Typically, the following style manuals are used by NYU Steinhardt students:

• American Psychological Association,  Publication Manual of the American Psychological Association
• Gibaldi, J., & Achtert, W. S.,  MLA Handbook for writers of research papers
• Turabian, K.,  A Manual for Writers of Research Papers, Theses and Dissertations
• The University of Chicago Press,  The Chicago Manual of Style

The most recent editions of the chosen style manuals should be used.

Print and Copy Quality

Your printer must produce consistently black letters and consistent margins. Sufficient darkness is also necessary for any supporting materials, such as tables, figures, drawings, pictures, etc., –  either as originals or as copies –  that you may need to append or insert in your manuscript. Your dissertation will be published by ProQuest UMI which requires clear, high-contrast characters and images. As a guide to the quality that will be obtained, you can photocopy a sample page at 75% reduction to evaluate the readability and clarity of the print.

The School and ProQuest UMI allow students to use typefaces that are between 10 and 12 points; however, because 10 point can appear too small in most typefaces, 12 point is generally preferred. A smaller or condensed typeface can be used for tables that otherwise might not fit across a page within the correct margins, however, mixing typefaces is otherwise not recommended.

Underlining or italics may be used for statistical symbols, book titles, or definitions (but use either one or the other consistently throughout your manuscript, including tables). Headings should be underlined when appropriate and not italicized. Bold type should not be used in the manuscript.

Do not justify the right margin of your text; keep it left aligned like the text shown here.

To assure proper binding and for ease of reading, the following margins are required:

• Left margin : one and one-half inches for  all pages .
• Right margin : one and one-half inches for  all pages , with  no intrusion  of letters or anything else into the right margin.
• Top margin : one-and-one-quarter inches for all pages  except the first page  of the Acknowledgments, Table of Contents, List of Tables, List of Figures, each chapter, Bibliography, and Appendices which should begin two inches from the top edge of the page.
• Bottom margin : one-and-one-quarter inches for all pages.
• Page numbers for all pages preceding page 1 of Chapter I (lower case roman numerals for Acknowledgments, Table of Contents, etc.) should be placed three-quarters of an inch from the bottom of the page, centered between the left and right margins.
• Page numbers from page 1 of Chapter I through the last page of the last appendix should be placed three-quarters of an inch from the top or bottom, centered between the left and right margins.

See the next section for sample dissertation pages.

White Space

Avoid leaving more than two inches of white space without type. This applies to tables and figures as well as to text. A table or figure should be inserted in the text as soon after it is first referred to where it will fit in its entirety on one page. Leave three blank lines between a table and text or text and a table; the same for figures. Continue your text if you can fit at least four lines after it. You may have more than one table on a page and you may have a table, discussion, and a table. The same procedure applies to all illustrative material.

Line Spacing

Double space the entire manuscript with these exceptions (which should be single-spaced):

• chapter titles, appendix titles, headings, and subheadings of more than one line
• block quotations
• column headings and lines that run on in tables
• bibliography or references entries – double space between entries
• figure captions
• explanatory material for figures, tables, and illustrations
• appendices – the spacing will vary depending on the source and content.

APA style requires writers to double space all typed material, including the exceptions noted above. If you are using APA, the above rules supersede APA rules in most cases. You have the option, however, of double spacing your references and block quotations; MLA style users also have this option.

The title page is counted as page one and the copyright page as page two, but numbers do not appear on them. Lower case roman numerals (iii, iv, v, vi, etc.) are used for all subsequent pages up to the first page of the text (page 1 of Chapter I) and should be placed three quarters of an inch from the bottom edge of the paper, centered between the margins.

Beginning with page 1 of Chapter I, Arabic numbers are used and are continuous through the last page including all appendices. Page numbers for all pages in the chapter, including the first page of each chapter or major section, should be placed three quarters of an inch from the top or bottom edge of the paper centered between the margins.

Order of Sections

The material of your manuscript should be ordered as follows:

• copyright page
• acknowledgments
• table of contents
• list(s) of tables, figures, charts, graphs, musical examples, illustrations, etc., if used
• preface or forward, if used
• bibliography
• appendices (if any)

Title Page of Dissertation

Please see the sample title page below. You are required to follow that format exactly.

Copyright Page

Your dissertation will be automatically copyrighted by UMI when it is published. You should include a copyright page with your name and copyright date in the middle of the page, centered left to right (between the margins) and top to bottom. Please note that the copyright date is the year of your degree conferral. Follow this format:

The copyright page is page ii of the pages preceding the text (the title page is understood to be page i), but no number should appear on either the title page or the copyright page.

Because a dissertation does not have an index, your Table of Contents should be as comprehensive as possible. Include all headings and subheadings, exactly as they appear in the text, up to and including Level 2. Including lower level headings is optional. (See sample Table of Contents in the next section.) Note that the indentation of a heading used in the Table of Contents corresponds to the level of the heading. The following illustrates this:

You should supply the reader with lists of tables, figures, and any other illustrative material used in your dissertation. See the sample lists in the next section. Lists of musical examples or reproductions of art, or information about films, follow the same form as that used for lists of tables and figures.

Chapter Titles and Headings

Chapter headings and titles appear centered between the margins as follows, beginning two inches from the top of the page:

Headings within the chapter should indicate the weight you assign to particular ideas by the form of headings suggested in the style manual you have selected or the form suggested below.

Leave three blank lines (i.e., begin typing after two double spaces) before each heading and after each major section and chapter title. If one heading immediately follows another, leave only one blank line (a double space) between the two. Leave one blank line (a double space) after each heading. Capitalize the first letter of each word of headings except for articles, conjunctions, and prepositions.

The following is one way in which to order headings and to type them. Students following APA style may use the format in the APA Style Guide, however, the format below is preferred for NYU Steinhardt dissertations.

See the sample page one in the below section for an example of heading placement.

Be sure that no heading appears at the bottom of a page without at least two lines of text beneath it. The Table of Contents will contain all Level 1 and Level 2 headings exactly as they appear in the text. It is not necessary to include Level 3 or lower-level headings in the Table of Contents, but you may if it provides the reader with more useful information.

Numbering Conventions

Chapter numbers are upper case roman numerals (with no period), e.g., CHAPTER IV, to differentiate them from any other numbers in the text. All other items requiring numbers should have Arabic numbers. Appendices, should be designated by capital letters, e.g., APPENDIX A, APPENDIX B, etc.

Use numbers or letters for other items only when necessary. Use 1) in the text and 1. in a set-off list; a) in the text and a. in a set-off list –  not (1) or 1). or a.), etc. If items in a numbered list run onto two or more lines, you may let the additional lines begin at the margin or indent the entire paragraph to the right of the numbers.

Numbers beginning a sentence, as well as numbers below 10 (or, if you prefer, 12) should be spelled out when they appear within the text.

Reduction of Tables and Other Materials

If a table, appendix, illustration, or graph is too wide or long, or both, to fit within the specified margins, have it reduced, or if textual material, type it using a smaller font. Whenever possible, avoid inserting tables which must be read by turning the book sideways. If such a table is necessary, be sure to insert it with the heading to the spine or binding. You may also use a condensed typeface.

Bibliographic Entries

For style guides other than APA, if you have more than one work by the same author, do not repeat his or her name over and over. Use 10 underscore characters, ending with a period if the author is exactly the same as the previous one, or with a comma if the author is the first of a series of new authors, as shown below. Single space the entry; double space between entries. Indent the second and subsequent lines one-half inch.

Note that authors with two initials have a space after the period between each initial, e.g., Smith, A. B., & Jones, M. J. Do not allow initials to break between lines; keep them together on one line or the other.

Regardless of the style guide you use, avoid having one or two lines of an entry on one page and the rest of the citation on the next page. The entry should be cited in its entirety on one page or the other.

Citations in Text

The way you cite an author in your manuscript is based on the context. If you are attributing an idea that you paraphrased to someone, use the name and date (according to APA style) such as (Jones, 2002), or as shown in the first sentence below. If you are using a direct quotation, use the same format, but you must include the page number where you found it, as shown in the second sentence below. Also, specific information or ideas need a page number even if paraphrased. For example, the following brief passage refers to the same publication by a hypothetical author:

Review the whole manuscript to be sure that every work referred to in the manuscript is cited in the text (or footnotes) and included in the bibliography.

Block (Indented) Quotations

Four or more lines of a quotation should be set off from the main text with a double space, typed single spaced with no quotation marks, and the entire block indented one-half inch. Quotations within these block (or indented) quotations may use double quotations. The first line of the quotation is not indented; however, the first lines of new paragraphs within the quotation should begin with an additional indent of one-half inch. Students using APA or MLA style may double space block quotations.

Each appendix should have the proper designation at the top of the first page. A title page does not need to be inserted before each one. Use the following format, centered between the left and right margins, beginning two inches from the top of the page: 

PARTICIPANT CONSENT FORMS

If you have material that, because of its format, needs to have a title page (because the title doesn't fit on the same page as the material), you need to consistently use title pages for all appendices. Avoid it if you can. Again, all material in an appendix must fit within the overall page margins.

Letters of Permission

It is necessary to obtain letters of permission for the reproduction of any copyrighted material which exceeds the Federal law pertaining to "Fair Use." Copies of those letters will be submitted to Proquest UMI when you upload your final dissertation. Copies of the letters do not need to be included in the dissertation.

The Abstract

The abstract is a brief summary of the contents of the dissertation. Begin typing the abstract two inches from the top of a blank page with no heading. The abstract should be typed double-spaced with the same typeface and margins as the dissertation. The length of the abstract should be limited to 350 words.

The abstract title page is identical to the dissertation title page with one exception: the abstract title page has the words An Abstract of directly above the title (see Sample Title Page in the next section). Each abstract is stapled in the upper left corner and kept separate from the dissertation. The chairperson of the dissertation committee should sign one copy of the abstract title page.

Sample Pages

The following section includes sample dissertation pages which should be followed carefully. Refer to the preceding section for more detailed information on format requirements. Students should follow the instructions on these sample pages rather than using a dissertation from the library (or elsewhere) as a guide. Format requirements differ from year to year and from school to school.

• Sample Title Page for Doctoral Dissertation (with Annotations)
• Sample Copyright Page for Doctoral Dissertation
• Sample Acknowledgement Section for Doctoral Dissertation
• Sample Table of Contents for Doctoral Dissertation (with Annotations)
• Sample List of Tables for Doctoral Dissertation
• Sample List of Figures for Doctoral Dissertation
• Sample First Page for Doctoral Dissertation

Forms and Checklists

Forms and checklists for NYU Steinhardt Phd and EdD students.

Past Dissertations

Past winners of the Outstanding Dissertation Award from across NYU Steinhardt.

Doctoral Orientation, Events, and Deadlines

Information on Doctoral Studies orientation, upcoming events, and important filing deadlines.