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The Human Resource Management Department holds significant importance within the Ministry of Education. We are responsible for addressing and handling matters concerning the ministry’s human capital.

We   guarantee a consistently complete staff by processing recommendations for eligible officers promptly. This ensures that the Public Service and Teaching Service Commission receive the necessary information to appoint the most qualified candidates in a timely manner, aligning competencies with strategic objectives .

Department Head:

Ms Cassilda Pamphile

• Facilitation of teacher training and upgrades
• Oversight of human resource matters for Districts 1 to 8
• Handling leave and staffing issues for officers appointed by the Public Service Commission
• Management of teaching and non-teaching staff appointed by the Teaching Service Commission
• Preparation of recommendations for the Teaching Service Commission.
• Guidance on teacher retirements and leave of absence
• Management of staffing and HR concerns for ancillary staff
• Handling of staff and teachers at early childhood centers in the Department of Education Innovation
• Preparation and distribution of job letters, contract letters, and other relevant documents for teachers and staff within the Department of Education

Point of Contact:

Responsible for Ancillary Staff and can be contacted at 468-5234

Responsible for Teachers in school district’s 1-4 and can be contacted at 468-5230

Responsible for Teachers in school district’s 5-8 and can be contacted at 468-5290

Responsible for Admin staff and can be contacted at 468-5221

Responsible for Early Childhood and can be contacted at 468-5281

Application for Job Letter:

A job letter can be obtained in two ways:

• By filling out a job letter request form in person.
• By emailing us at  [email protected] with your request containing the relevant information. 

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Teaching Job Application Letter Sample: Free & Effective

As someone who has not only written their own teaching job application letters but also crafted them for friends, I can attest to the importance of a well-written letter in making a strong impression.

Key Takeaways

• Understanding the Purpose : Learn why a teaching job application letter is crucial.
• Getting Started : Key elements to include in your application.
• Personalization : Tailoring your letter to the school and position.
• Structure and Content : A step-by-step guide on what to write.
• Final Touches : Proofreading and professional presentation.
• Free Template : A customizable template for your convenience.

This guide will walk you through the process, drawing from my personal experiences and proven strategies.

Understanding the Purpose

A teaching job application letter is more than just a formality.

It’s your chance to showcase your enthusiasm, qualifications, and fit for the role.

It’s not just about stating your experience; it’s about narrating your journey in the education field and how it aligns with the specific needs of the school you’re applying to.

Getting Started

Before you start writing, research the school thoroughly. Understand its culture, values, and educational approach. This insight will help you personalize your letter.

Essential Elements to Include:

• Introduction : Briefly introduce yourself and state the position you’re applying for.
• Body : Highlight your teaching philosophy, relevant experiences, and achievements.
• Conclusion : Express your enthusiasm for the role and the school.

Personalization

Personalization is key. For instance, when I applied to a school with a strong emphasis on technology in education, I highlighted my experience with digital learning tools.

This direct correlation showcased my suitability for their specific environment.

Structure and Content: A Step-by-Step Guide

• Opening : Start with a professional greeting. If possible, address the letter to a specific person.
• First Paragraph : Introduce yourself. Mention the job you’re applying for and how you found out about it.
• Second Paragraph : Discuss your teaching philosophy and methodology. Relate it to the school’s ethos.
• Third Paragraph : Highlight relevant experiences and achievements. Use specific examples.
• Conclusion : Reiterate your interest in the position and the school. Mention your desire to contribute positively to the school community.

Final Touches

Proofread your letter meticulously. Ensure it’s free of typos and grammatically correct. A professional, clean format is also crucial.

Proofreading Checklist:

• Spelling and grammar
• Consistent formatting
• Clear, concise language

Template for a Teaching Job Application Letter

Dear [School’s Name or Hiring Manager’s Name],

I am writing to express my interest in the [Position Title] at [School’s Name], as advertised [Where You Found the Job Posting].

As a dedicated and experienced educator with [X Years] of experience in [Your Specialization], I am enthusiastic about the opportunity to contribute to your esteemed institution.

In my current role at [Your Current School/Institution], I have successfully [Mention a Key Achievement or Initiative].

My teaching philosophy centers on [Briefly Describe Your Teaching Philosophy], which aligns well with [School’s Name]’s commitment to [Mention School’s Unique Feature or Ethos].

I am particularly impressed by [Mention Something Specific About the School]. I believe my expertise in [Mention Your Skills or Experiences Relevant to the School] would make a valuable addition to your team.

Thank you for considering my application. I am eager to bring my passion for teaching and educational excellence to [School’s Name] and am excited about the prospect of contributing to [Mention a Specific Aspect of the School or Curriculum]. I look forward to the possibility of discussing my application in further detail.

[Your Name]

Tips for Writing an Effective Teaching Job Application Letter

• Tailor each letter to the specific school and position.
• Use a professional yet enthusiastic tone.
• Avoid repeating your resume; instead, complement it with personal insights and experiences.
• Keep it concise; one page is ideal.

Frequently Asked Questions (FAQs)

Q: What Should I Include in My Teaching Job Application Letter?

Answer: My application letter always includes a brief introduction about my passion for teaching and my educational background. I highlight my relevant teaching experiences, including any unique methods I’ve implemented in the classroom. 

Additionally, I mention any specific skills or certifications that make me a suitable candidate for the position. I make sure to tailor each letter to the school’s values and the specific role I’m applying for.

Q: How Do I Make My Application Stand Out?

Answer: To make my application stand out, I focus on showcasing my unique teaching philosophy and how it aligns with the school’s mission. 

I include specific examples of successful projects or initiatives I led in previous roles. Personalizing the letter to the school and the specific job, rather than using a generic template, also helps me stand out.

Q: Should I Mention My Experience With Special Education?

Answer: Absolutely. In my letters, I always mention any experience I have with special education, as it demonstrates my ability to cater to diverse learning needs. I share specific instances where I’ve successfully integrated inclusive teaching practices or adapted curriculum for students with special needs.

Q: How Important Is It to Include Extracurricular Experience?

Answer: Including extracurricular experience is very important, especially if it’s relevant to the job. In my letters, I discuss my involvement in after-school programs or clubs, showcasing my commitment to student development beyond academics. It also highlights my ability to engage students in different contexts.

Q: Can I Share a Challenge I Overcame in Teaching?

Answer: Sharing a challenge I’ve overcome in teaching can be powerful. It not only shows my problem-solving skills but also my resilience and commitment to improving as an educator. I make sure to describe the challenge, how I addressed it, and the positive outcomes that resulted from my actions

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Certificate of Recognition

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Verify Your Degree

Before applying for your Certificate of Recognition, your degree must be verified by one of the Ministry of Education’s trusted partners.

After you receive the verification document from one of our partners, you can proceed and apply for your Certificate of Recognition. If all Recognition requirements are met, your Certificate will be issued within two days.

Stage 1: Get Your Degree Verified

Once you have gathered the necessary documents, please proceed with one of our authorized partners below. Based on your requirements, the partner will verify your degree (and provide the necessary document) or validate your letter from the embassy of the country you studied in (note that this is not an embassy attestation).

A global leader in Verification and Equivalency, committed to delivering exceptional customer support for applicants, offering high-quality services, competitive pricing and fast processing times.

• Up to 30 days
• Starting from 345 AED

Empowering Futures Worldwide. A leading regional and international specialist for education credentials verification and evaluation. Partnered with the Ministry of Education since 2020.

If You Have Received The Confirmation Email From QuadraBay Or DataFlow

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• Accessibility Statement

Required documents details for completing a teacher certification application

On this page:

• Criminal record check
• Identification documents
• Post-secondary transcripts
• Language proficiency tests
• Statement of professional standing
• Verification of practicum information
• Secondary school graduation diploma
• Verification of employment
• Character references
• Documents for Independent School Teaching Certificate applications
• Documents for trades teachers

Criminal Record Check 

Required for:  Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission, First Nations Language Teaching Certificate

Uploaded by: Applicant

Everyone who applies for a teaching certificate or letter of permission (LOP) must authorize a criminal record check. A signed Consent to a Criminal Record Check Form is required to complete your file. You can download a personalized copy of the form in Your Account .

Once you become certified, you will need to undergo a criminal record check every five years.

• Learn more about getting a criminal record check

Identification Documents

Required for:  Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission, First Nations Language Teaching Certificate

Proof of legal identification is required for all names that appear on the documents you submit. If you receive a certificate, it will only include your legal name.

Identification document for current legal name: You must submit two identification documents that show your current legal name and date of birth. The first document must be from the primary list :

• driver’s licence issued by a Canadian province or territory
• valid B.C. identification card
• valid B.C. services card
• Canadian birth certificate
• valid Canadian or foreign passport
• Canadian citizenship card
• Canadian permanent resident card
• Canadian record of landing or Canadian immigration identification record
• Indian status card

The second document must be from the secondary list :

• health or services card from another Canadian province or territory
• government-issued marriage certificate
• government-issued change of name document
• foreign birth certificate
• photograph identity card issued by a foreign national or regional government

If you were born outside of Canada or the United States and you are unable to provide any of the listed documents as your secondary identification document, you must upload a statutory declaration prepared by a notary public or a lawyer. In the statutory declaration, you must swear that you do not have a birth certificate. You must also swear to your:

• current legal name
• full name at birth
• date of birth

Attach a notarized copy of your primary identification document to this declaration.

Additional identification documents for past legal names: If you have used previous legal names, you must submit one identification document for every previous legal name you have used. These documents may be expired but must clearly show your previous legal name(s). Your documents must be from the additional identification documents list:

• divorce certificate or papers
• Canadian or international passport
• valid B.C. or other Canadian provincial or territorial driver’s licence
• B.C. identification card
• B.C. services card

Post-Secondary Transcripts

Required for:  Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted), Letter of Permission

Submitted directly by:  Educational Institution 

Mail to: Ministry of Education and Child Care 201-828 8th Avenue W   Vancouver, B.C. V5Z 1E2

Graduating from a B.C. teacher education program

Your university will send a letter to the Ministry of Education and Child Care to recommend you for a teaching certificate – sometimes they include your transcript. You don't have to wait for this – you can send your documents as soon as you have received your qualification.

If all your required documents have been received, your application will be evaluated within three weeks after your transcript and recommendation are received.

Practicum report: You may be asked to submit copies of your final practicum report from the faculty and school advisors. Upload the report through Your Account .  

Post-secondary education within Canada or the United States

Official transcripts are required for all your post-secondary studies from all institutions you attended, including:

• All courses for degree(s), including courses transferred from any exchange programs
• All transferred courses, including advanced placement and international baccalaureate programs
• All courses completed for a teacher education program
• Courses that were required for admission to your teacher education program
• Collège d'enseignement général et professionnel (CEGEP)
• All trades training institutions you have attended (BCIT, VCC, TRU)

Transcripts should list the following information for each course you took: enrolment dates, grades and number of credits or number of lecture hours completed. If this information is not included, you may need to ask the institution for a course outline or syllabus that includes lecture hours and courses completed.

For transcripts from post-secondary institutions within Canada or the United States, request that your transcripts get sent directly to the Ministry of Education and Child Care. Transcripts are not accepted by fax, or from an applicant (even if they are in sealed envelopes or notarized).

Post-secondary education outside of Canada or the United States

If you completed your teacher education program or any of your post-secondary studies outside of Canada or the United States, you can choose to submit your official transcripts to World Education Services (WES) for a Course-by-Course International Credential Advantage Package (ICAP) evaluation. Ensure that you specify “Ministry of Education and Child Care – BC” as the Recipient Institution and select “Teacher Regulation Branch” as the School/Division.

Once WES completes the evaluation of your transcripts, it will provide the Ministry of Education and Child Care with access to the evaluation report and copies of your verified transcripts.

Applicants who submit their transcripts to WES are responsible for paying the evaluation fees. Read more about WES evaluation and fees .

If you do not choose WES for an ICAP evaluation, request that your transcripts get sent directly to the Ministry of Education and Child Care. Transcripts are not accepted by fax, or from an applicant (even if they are in sealed envelopes or notarized).

For applicants with post-secondary studies in Australia, New Zealand, the United Kingdom, Ireland and China , you may be able to share your academic transcripts and degrees electronically with the Ministry of Education and Child Care British Columbia through WES , Digitary , or My eQuals . This is an effective way to streamline your application. See if your institutions can share transcripts via Digitary .

Distance teacher education program details: If you completed any part of a teacher education program by distance or online education, your institution will need to provide details about the studies you completed within your teacher education program:

• The courses that you completed face-to-face
• The courses that you completed by distance or online
• The number of lecture hours you attended for each on-campus course
• How many days of practicum you completed in a classroom

Ask your institution to send this information directly to the Ministry of Education and Child Care.

Language Proficiency Tests

Required for:  Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

Or submitted directly by: Testing centre to Ministry of Education and Child Care, upon request from applicant

Review the language proficiency requirements for the certificate you are applying for. 

If you are required to provide evidence of an acceptable score on a language proficiency test, you will be notified. 

Upload a PDF of your language proficiency test results through Your Account as soon as possible. You can use results from tests taken within the last two years.  

Statement of Professional Standing

Required for:  Certificate of Qualification, Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

Submitted directly by: Jurisdiction

A Statement of Professional Standing is a document that states you are a teacher in good standing and that your teaching certificate has never been revoked, cancelled or suspended for any disciplinary reasons. All Statements of Professional Standing must be sent directly to us. We must receive Statement(s)of Professional Standing from:

• The education authority in the j urisdiction where you completed your initial teacher education program.  This document is required whether or not you have taught in that same jurisdiction because it confirms that your education program qualified you to teach in the public school system.
• The education authorities in all o ther jurisdictions where you have held or currently hold a teaching certificate.  This is necessary even if you have never used your certificate to teach in that jurisdiction and even if the certificate has expired.
• The basis upon which you were hired (i.e., your degree or your certification elsewhere)
• That you maintained good standing throughout your employment
• The dates of your employment and teaching load (full-time, part-time, teacher-on-call)

Verification of Practicum Information

Required for:  Certificate of Qualification

Submitted directly by: Post-secondary institution

We require information about the practicum you completed during your teacher education program.

• Download the Verification of Practicum Information Form (PDF) .  
• Fill out the “To be completed by the applicant” section.
• Send the form to the post-secondary institution where you completed your teacher education program and ask that they complete the form.

The post-secondary institution where you completed your teacher education program must submit the completed form to us. We cannot accept a Verification of Practicum Information Form directly from you as the applicant. 

Secondary School Graduation Diploma

Only if you completed secondary school outside of North America , you need to submit a photocopy of your graduation diploma or certificate. If it's not available, request a letter from your secondary school stating that you completed your studies.

O-level and A-level certificates meet this requirement.

Verification of Employment

Submitted directly by: Employer

We require verification of your teaching experience for each year of the last 10 years. If you have not taught within the last 10 years, please provide verification of your teaching experience for the last 20 years.

• Download the Verification of Employment Form (PDF)  or le Formulaire de vérification de l'historique d'emploi (PDF) . 
• Fill out the "To be completed by applicant" section.
• Send a form to each employer where you held an educational position and ask that they complete the form.

The verification must indicate whether you worked full-time, part-time, and/or as a teacher-on-call. If you have taught as a teacher-on-call, the number of days you taught each year should be indicated. The completed form must be submitted to us by the employer. We cannot accept a verification of employment form directly from an applicant.

Assessment Form

Required: Upon request from the Ministry of Education and Child Care  

Ask the principal, vice-principal or supervisor from your most recent teaching experience to complete the Assessment Form (PDF)  or le Formulaire d'évaluation (PDF)  and send it to the Ministry of Education and Child Care. Forms that are faxed or emailed must include the school stamp or seal on the last page. If you are unable to provide an Assessment Form, please send an explanation – you will be notified of an acceptable alternative.

If you only have student teaching experience, please send us a copy of all your final practicum reports from the faculty and school associates. If you have not taught in the last 10 years, please send us a copy of your last teaching report.

If you are unable to provide an Assessment Form, please send us a written explanation and we will tell you of an acceptable alternative.

Character References

Required for:  Independent School Teaching Certificate (Subject Restricted) or upon request from the Ministry of Education and Child Care

Submitted directly by: Referees

Your application must include two character references from people who have known you for at least two years. They do not need to have observed you in any teaching capacity.

Forms cannot be completed by people who are too closely related to you – for example, relatives, partners or spouses. Letters of recommendation are not accepted as substitutes for a character reference.

Use the following form to complete your character references:

• Confidential Character Reference for Authorization to Teach in British Columbia (PDF)

Documents for Independent School Teaching Certificate Applications

Required for:  Independent School Teaching Certificate (Subject Restricted, School and Subject Restricted, System Restricted)

Teaching report: If you are currently teaching or have previously taught in a K-12 school, please ask your most recent employer to write a teaching report on your behalf. The report must include:

• The name and address of your employer
• The start and end dates of your employment
• Comprehensive information about your overall competency as an educator – specifically in areas of planning, organization, lesson delivery, classroom management, assessment, interaction with parents, etc.

Additional Items required for School and Subject Restricted (SSR) Applications

School Authority Form

Please ask the school authority that is endorsing your application for a School and Subject Restricted Certificate to complete an Independent School Teaching Certificate – School Authority Form (PDF) . Your prospective employer should complete the form and submit it directly to the Ministry of Education and Child Care.

Photocopies of post-secondary certificates earned in your area of expertise

Please send us photocopies of any post-secondary certificates you have earned in your area of expertise. These may include participation certificates or certificates that confirm completion of a course or program. If your area is Physical Education, you need to include evidence of a 16-hour First Aid training course.

Four letters of recommendation

We require four detailed letters of recommendation verifying your expertise in your subject area and suitability to teach children. These letters must be from the following individuals, affiliated with the school to which the certificate will be restricted:

• Authority (chair or member of the board)
• Principal of the school
• A member of the immediate school community (exclusive of the authority and principal)
• Member of the community at large

Documents for Trades Teachers

Proof of employment: Send a copy of a signed letter on company letterhead that states:

• The number of years you have been employed as a journeyperson/trades teacher
• Whether you taught full-time or part-time (represented as a percentage of full-time hours or the number of days worked each year)
• The type of job you had or duties performed (e.g. trades teacher, journeyperson)

Trades qualification:

• Submit a notarized copy of your trades qualification – for example, a Red Seal, Certificate of Qualification, or Journeyman Certificate
• Ask the trades institution that awarded your qualification to send a letter that states what your trades qualification is and the date it was awarded it to you

The B.C. Public Service acknowledges the territories of First Nations around B.C. and is grateful to carry out our work on these lands. We acknowledge the rights, interests, priorities, and concerns of all Indigenous Peoples - First Nations, Métis, and Inuit - respecting and acknowledging their distinct cultures, histories, rights, laws, and governments.

Ministry of Education Announces 300 Job Vacancies; Here’s How To Apply

The Ministry of Education has embarked on a hiring spree and is seeking to recruit 300 workers to do clerical work and offer general office support.

In a notice dated Tuesday, July 5, the Ministry encouraged the public to apply, affirming a fair process will be used to select the candidates.

Those willing to apply must submit their applications by July 25, 2022.

Part of the documents required in the application process include the National Identification cards, valid Good Conduct certificates and the Kenya Revenue Authority (KRA) Personal Identification Number (PIN).

How to Apply

Interested candidates for the positions are encouraged to submit their applications through the Ministry’s official portal – recruitment.education.go.ke

For new applicants, they will be required to sign up and key in their personal details including first and last name, email and password.

Once the account is created, the candidates ought to complete their profiles by uploading their credentials and filling in all the details in the relevant sections.

They are also required to upload their updated Curriculum Vitae (CV), Identification Card and a scan of their KRA PIN certificates on the site in PDF format.

Click on the vacancies tab and on the jobs tab, click on view details to access a specific job.

Click on the General Office Support tab in order to access the applications tab.

At the bottom section of the job’s detail, click on Apply to submit the application.

On Tuesday, July 5, Education Cabinet Secretary, George Magoha, highlighted the progress of the Competency-Based Curriculum (CBC), noting that over 6,500 classrooms had been constructed for Junior Secondary Schools.

He noted that the successive government will have to allocate more funds in ensuring the success of CBC.

A recent report by the Kenya National Bureau of Statistics (KNBS) titled Economic Survey 2022, revealed that 926,100 jobs were created in 2021, with the informal sector taking the majority share (753,800).

The report further noted that over 2.3 million qualified youth lack jobs in the country.

Kibet Collins

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