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How to convert a Word document to a PowerPoint presentation

Whether you’re more comfortable working in PowerPoint or you’d like to present the content of your Word document in a different way, we’ve got you covered, There are a few different ways to convert a Word document to a PowerPoint presentation. If you have a Microsoft 365 account, you can use Word for the Web to make the conversion or you can do it directly with PowerPoint. There’s another option, too. Don’t want to convert your document to a presentation, but still need to use it as a reference? You can insert it as an object directly in a slide. If this all sounds super complicated, don’t worry. We’ll guide you each step of the way.

Convert a Word Document to a PowerPoint Presentation Using Word for the Web

First, open your web browser and log in to Office. Once logged in, open the document you want to convert in Word for the Web, and click the “File” tab in the top-left corner of the window.

IDG / Marshall Gunnell

Click “Export” in the left-hand pane and select “Export to PowerPoint Presentation (Preview).”

The Export to Presentation window will appear. Here, select the design theme you’d like to use and click “Export.”

Word for the Web will then begin preparing your new presentation. Once ready, click “Open Presentation.”

Your presentation will open in PowerPoint for the Web. If you need a local copy, you can always download it by going to File > Save as > Download a Copy.

Convert a Word Document to a PowerPoint Presentation Using PowerPoint

You can convert your Word document to a PowerPoint presentation using PowerPoint itself, but you’ll need to make sure your Word document is properly formatted for the conversion first. For content that you want to use as a slide title, make sure you give it the Heading 1 style. For content you want to use as text in the slide, give it the Heading 2 style.

Once you’re ready, open PowerPoint and make sure you’re in the “Home” tab. Next, select “New Slide” in the ribbon and then “Slides from Outline” from the bottom of the menu that appears.

From here, locate the Word document you want to use, select it, and click “Insert.”

PowerPoint will then do its thing. While this way isn’t as good as using Word for the Web, it’ll still get the job done.

Insert Your Word Document as an Object in Your Presentation

If you’re not interested in converting your Word document to a PowerPoint presentation, you can insert it as an object for quick access.

Before we proceed, it’s important you understand the difference between the two types of objects you can insert your document as: Linked or Embedded.

The main difference between the two is where the data is stored. If you embed the object in your presentation, the data from that object is stored in the presentation. This is good if you’re worried about the location of the word document changing (which can break a linked object), but it will increase your file size. A linked object only inserts a link to the source file. In other words, the data from the object isn’t stored in the presentation—it simply links to it. This will keep your file size down, but that link may break if the source file is moved to a different location.

To insert your Word document as an object in your presentation, open your presentation and navigate to the slide you would like to add the object to. From there, click the “Insert” tab and select “Object.”

The Insert Object window will appear. Select “Create from File and click “Browse.”

Locate and select the document you would like to insert. Once inserted, you have two choices. You can either display the entire Word document in the PowerPoint slide or simply display the document icon. If you choose the latter, the document will open in Word when selected.

Click “OK” to insert the object. That’s all there is to it!

Author: Marshall Gunnell

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Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How-To Geek

How to convert a docx document to a pptx file.

Word documents can be presented to your audience, too!

Quick Links

The easy way: do it on the web, convert a word document to powerpoint on desktop.

Not all presentations have to be made in PowerPoint. If your presentation's content is in a Word document (DOCX file), there are a couple of ways to turn your document into a PowerPoint presentation (PPTX file).

Related: How to Convert a Word Document to a PowerPoint Presentation

You can easily  convert a Word document to a PowerPoint file on the web . It's an easy process, but you do have to upload your document to Microsoft's web app. If you'd rather work with your file locally, there's a way to do that on your PC.

Microsoft Word's desktop app doesn't offer the above feature to automatically convert Word files to PowerPoint. Instead, it uses a manual workaround to convert your files.

This workaround involves formatting your Word document in a way that PowerPoint accepts and then importing the document into the PowerPoint app.

First, Format the Word Document

The first step is to make your Word document PowerPoint compatible. To do this, apply the H1 header style to all headers and the H2 header style to all paragraphs in your document.

Start by opening your document with Microsoft Word. In the Word window, select a header in your document.

While the header is selected, in the "Styles" section at the top of the Word window, click the "Heading 1" style. Do this for all the headers in your document.

Next, select the paragraph beneath your header. Then, in the "Styles" section at the top, click "More," and then select "Heading 2." Format all of your document paragraphs this way.

Finally, click File > Save in Word's menu bar to save the document. (Alternatively, press Ctrl+s on Windows or Command+s on Mac.)

Close the document in Word.

Next, Import the Word Document into PowerPoint

Your Word document is now ready to be imported into PowerPoint and converted into a presentation.

Start the import process by opening PowerPoint on your computer. On the first screen in PowerPoint, click "Blank Presentation" to make a new presentation.

In the PowerPoint editing window that opens, click the "Home" tab at the top. Then, in the "Slides" section at the top, click the arrow icon beside "New Slide."

Select "Slides from Outline" in the menu that appears.

PowerPoint will ask you to select the file to import into your presentation. Here, select the Word document that you formatted earlier.

Your Word document will now be converted into a PowerPoint presentation. Each "Header 1" in your Word document will now have a dedicated slide in the presentation. Review this presentation and make changes to it if you want.

Lastly, save the presentation by clicking File > Save in PowerPoint's menu bar.

And that's all. Your Word document is now ready to be presented to your audience!

Now that you're done, if you have a PowerPoint presentation that you'd like to convert to Word , there's a way to do that, too.

Related: How to Convert a PowerPoint to Word and Make It Editable

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Erin Wright Writing

Writing-Related Software Tutorials

How to Convert Microsoft Word Documents to PowerPoint Slides Using Word for the Web

By Erin Wright

This tutorial shows how to convert Microsoft Word documents to PowerPoint slides using Word for the web.

We will also look at how to download the converted file to your computer so you can finish customizing the slides in the desktop version of PowerPoint.

Watch all the steps shown here in real time!

Explore more than 250 writing-related software tutorials on my YouTube channel .

Table of Contents:

How to Convert Word Documents to PowerPoint Slides

• How to Download PowerPoint for Web Files to Your Computer

Your Word document’s first-level heading will become the cover slide. Your second-level headings will become the individual slide titles. For information about creating headings, see “ How to Create and Customize Headings in Microsoft Word (PC & Mac) .

• Log in to your Microsoft 365 account at microsoft365.com using a browser such as Edge or Chrome. (This feature isn’t available in the Safari browser.)
• If your Word file is stored on your computer, select the Upload option.

• Locate and select the Word file in the Open dialog box and then select the Open button.

• After your file opens, select the File tab.

• Select the Export tab.
• Select the Export to PowerPoint presentation option.

• Select a design option from the Export to presentation dialog box. (Select the See more themes button, if necessary.)

Pro Tip: You can change and customize your design later, so don’t worry if you can’t find one that is perfect.

• Select the Export button.

• Select the Open Presentation button.

Your Word document will appear as slides in PowerPoint for the web. The new PowerPoint (.pptx) file should be saved in your OneDrive account. Continue to edit the slides in PowerPoint for the web, as you normally would.

Alternatively, download the file to your computer in order to customize your slides in the PowerPoint desktop app.

How to Download PowerPoint for the Web Files to Your Computer

• Select the File tab.

• Select the Save as option.

• Select the Download a copy option.

• Select the Download button in the dialog box.

• Locate and select the file in your browser’s Download folder or press Windows + E to open File Explorer.
• Select the PowerPoint file in your Downloads folder to open it in your desktop PowerPoint app.

Friendly Reminder: Remember to save your PowerPoint file in another location other than your Downloads folder.

Related Resources

How to Convert a Microsoft Word Outline into PowerPoint Slides

How to Convert a Microsoft Word Outline into PowerPoint Slides on Mac

How to Insert a Linked PowerPoint Slide in Microsoft Word

• Microsoft Word Tutorials
• Adobe Acrobat Tutorials
• PowerPoint Tutorials
• Writing Tips
• Editing Tips
• Writing-Related Resources

How to convert a Word document to a PowerPoint presentation.

Transform your Microsoft Word documents into engaging presentations with these simple steps to learn how to convert Word to PowerPoint.

Word documents are great for creating and editing, but they’re not always ideal for sharing. The best way to put your written thoughts into a shareable format is to convert your Word document to a PowerPoint online.

How to convert Word to PowerPoint in 3 steps.

Creating a captivating PowerPoint presentation from your Word document is a straightforward process that can be accomplished in just a few steps. By properly formatting your content, converting it to a PDF, and seamlessly transforming the PDF into a PowerPoint file, you can produce an engaging and visually appealing presentation.

Step 1: Format the document before you convert Word to PPT.

Before changing from a Word document to a PowerPoint presentation, it’s crucial to properly format your content for a seamless transition. By organizing your document, applying appropriate styles, and making necessary customizations, you can ensure a visually appealing and well-structured presentation. Here are the essential steps to format your document before converting it to a PowerPoint slideshow:

• Separate the Word document into sections with titles.
• Navigate to the Styles menu.
• In the document, highlight the title of your first slide or section.
• From the Styles panel, click the style named Heading 1 to apply it to the highlighted text. This style will indicate the main titles of your PowerPoint slides.
• Continue by highlighting the rest of the content on your first page.
• Select Heading 2 from the Styles panel to apply it to the highlighted text. This style is used for subtitles or content within each slide.
• Optionally, for more sub-bullets or subsections, you can use the Heading 3 style from the Styles panel.
• To create a separation between slides, add a blank line by pressing Enter or Return before each new title. This ensures that each slide is separated within the document.
• Customize your text if desired. After setting up the outline, you can modify the size, color, and font of your text. These customizations will carry over when you convert the document to PowerPoint.

Step 2: Save the Word document as a PDF.

The first step to converting a Word document to PowerPoint is to change it into a PDF. Luckily, it’s easy to convert Word to PDF right from your web browser with an online PDF editor like Adobe Acrobat online services:

• Visit the PDF editor website.
• Upload the Word document you want to convert.
• Select the file type (usually DOC or DOCX).
• Download your newly created PDF.

Unlike Word documents, PDFs maintain their formatting no matter which device you use to view them. While they might be great for sending, there’s still one more step to take if you want to make your Word document presentation-worthy.

Step 3: Convert the PDF to PPT.

Now that you saved your Word document as a more manageable file type, you can convert the document to a PowerPoint by following similar steps:

• Navigate to the PDF to PPT tool .
• Upload your PDF file.
• Download the new PPT file.

All the information in your Word document will now be in a share-friendly PowerPoint. Simply add a few images and slide transitions, and you’ll be ready for your next big presentation.

Best practices when converting Word to PPT files.

Before converting your Word document into a captivating PowerPoint presentation, it’s essential to follow best practices that will optimize your content and ensure a seamless transformation. By implementing the following guidelines, you can enhance the visual appeal and effectiveness of your presentation:

• Simplify the content . Remove excessive text and focus on key points that will enhance the visual impact of your presentation.
• Utilize headings and subheadings . Structure your document using headings and subheadings to create a clear hierarchy and aid in slide creation.
• Optimize images . Resize and compress images to reduce file size and improve the performance of your PowerPoint presentation.
• Review and edit . Thoroughly proofread your Word document before conversion, checking for any spelling or grammatical errors that may carry over into the PowerPoint presentation.
• Preserve consistency . Maintain consistent formatting throughout your document, including font styles, colors, and alignments, to create a cohesive and professional presentation.
• Test the converted presentation . After conversion, review the converted PowerPoint presentation to ensure all elements, formatting, and transitions are accurately rendered. Make any necessary adjustments or edits as needed.

After I convert Word to PPT, can I convert it back?

Yes, if you need to revert, it’s possible to convert PowerPoint to Word again, though there are some limitations. When converting from PowerPoint to Word, the content is primarily changed into a basic outline format. This means that complex formatting, images, animations, and other visual elements may not be preserved. However, if you need to extract text content or create a document with a simplified structure, converting a PowerPoint presentation to a Word document can be helpful.

Steps to convert PowerPoint to Word:

• Open the PowerPoint presentation you want to convert.
• Click the File menu and select Save As.
• In the Save As dialog box, choose a name and location to save the converted Word document.
• In the “Save as type” dropdown menu, select “Rich Text Format (.rtf)” or “Plain Text (.txt)” as the file format.
• Once saved, you can open the converted file in Microsoft Word or any compatible word-processing software to access the textual content.

Note: Remember that the converted Word document will primarily consist of a basic outline format, and any complex formatting or visual elements may not be preserved.

Why convert a Word document to PowerPoint?

Transforming a Word document into a PowerPoint presentation can breathe new life into your content and captivate your audience with visually engaging elements. With many benefits and possible applications, converting a Word document to PowerPoint opens up new possibilities for effective communication.

Whether you’re a business professional, educator, or presenter, this conversion offers enhanced visual appeal, concise information delivery, and customization options to create impactful presentations. Let’s delve into why converting a Word document to PowerPoint is a valuable strategy and explore the exciting use cases that make it a powerful tool in various domains.

• Visual appeal . PowerPoint presentations offer visually engaging elements that enhance the overall aesthetic of your content.
• Concise communication . PowerPoint allows for a more concise and organized presentation of information, making it easier for your audience to understand and follow along.
• Enhanced presentation tools . PowerPoint provides a variety of tools, such as animations, transitions, and multimedia integrations, to effectively convey your message.
• Customization options . Converting a Word document to PowerPoint allows for layout, design, and formatting customization, resulting in a visually cohesive and professional presentation.
• Collaboration . PowerPoint presentations enable collaboration, allowing multiple individuals to work together, add comments, and make revisions.
• Business presentations . PowerPoint is commonly used in business settings to deliver reports, proposals, sales pitches, and project updates to stakeholders, clients, or colleagues.
• Educational purposes . Converting a Word document to PowerPoint can benefit teachers, students, or trainers who want to present complex information in an engaging and interactive format.
• Conference or seminar talks . Presenters often convert research papers or speeches from Word documents to PowerPoint presentations to captivate their audience and convey key points effectively.
• Marketing and sales . PowerPoint is a powerful tool for creating marketing presentations, product demos, or sales pitches, enabling you to showcase products or services in a visually appealing and persuasive way.
• Webinars and online courses . Converting written content into a PowerPoint presentation helps break down complex topics, deliver engaging visuals, and facilitate learning in webinars or online courses.

Discover what more you can do with Acrobat online services to get your Word documents ready to present.

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Top 3 Ways to Convert Your Microsoft Word Document Into a PowerPoint Presentation

What if you want to make a Presentation out of a Microsoft Word document? The obvious way is to transfer the contents from the Word document to a PowerPoint slide by copying and pasting text. However, this process might be tedious, especially if the Word document is text-heavy.

An alternative to copying and pasting contents between PowerPoint and Word files would be to convert the Word document into a PowerPoint. There are three ways to go about the conversion of Word documents to PowerPoint. They include:

Using the Export to PowerPoint Option on Office for Web

Using the Word Web App, Microsoft 365 subscribers can easily convert Word documents into PowerPoint Presentations. The Presentation is created based on all summarized sections of the Word file and using AI, images, fonts, and icons may be added.

Here are the steps to follow to use this option.

Step 1: Launch a browser (preferably a Chromium-based browser).

Step 2: Go to Word.Office.com and log in using your Microsoft 365 account details.

Launch Microsoft Word for Web

Step 3: Launch the Word document that you plan to convert.

Step 4: On the opened Word document, click on File.

Step 5: Click on Export.

Step 6: Select the option to Export to PowerPoint presentation.

Step 7: Choose your preferred PowerPoint theme and click on Export.

Step 8: Click on Open Presentation to view your converted document.

While this method is quick and straightforward, it has the following limitations:

• It only supports the English language.
• It cannot be used on Internet Explorer or Safari browsers.
• Media content can only be added after transformation.

Importing the Word Document Into PowerPoint

You can import Word documents directly into PowerPoint. However, before importing, users may need to format the document to ensure it looks appealing on PowerPoint. Here are the steps to import Word into PowerPoint.

Step 1: Launch the Word document.

Step 2: For each section of the Word document that you would like to have an individual slide, add a header by selecting Heading 1, 2, etc. on the Home tab, within the Styles group.

Step 3: To ensure separate slides are created for every new section, press the Enter key on your keyboard to leave an empty line between the end of a section and the title of a new section.

Step 4: After creating the outline, you can change the Font size, color and type.

Step 5: Click on Save to save the new changes to the document.

Step 6: Launch PowerPoint.

Step 7: Click on File and then select Open.

Step 8: Select Browse.

Step 9: On File Explorer, change the file type from All PowerPoint Presentations to All Outlines.

Step 10: Select the formatted document from the saved location and click on Open and PowerPoint will create a new presentation based on your Headers.

Now, that you have the sections for your Presentation, you can add more content and include your preferred design.

Using an Online File Converter

One of the easiest ways to convert your Word documents to PowerPoint presentations is to use an online file converter. There are options available and most of them operate in the same manner. Check the steps below to find how to convert your documents to presentations using an online file converter:

Step 1: Type the address of the online file converter in your browser and press Enter. For this guide we’re using Online2PDF’s tool for converting a Word file to an Presentation.

Visit Online2PDF

Step 2: Click on convert Word to PowerPoint.

Step 3: Upload the Word document by clicking on Upload or Select Files then navigate to the location of the file on your PC.

Step 4: To begin the conversion, select Convert.

Step 5: Click on Download to view the converted file on your desktop.

If data privacy is a concern, using online converters might not be the best option as there is no assurance on if your data is stored and shared with other parties.

Converting PowerPoints to Keynotes

Using any of the three methods stated above, you should be able to convert your Word document into PowerPoint. If you want to use Apple’s software, then you can convert PowerPoint Presentations to Keynotes .

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Last updated on 07 February, 2022

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How to Convert a Word Document into a PowerPoint Presentation

Easily convert a Word document into a PowerPoint presentation by formatting the document with proper Headings to automatically create separate slides in the presentation.

If you are heavily invested in Microsoft Office and use it for both personal and professional purposes, chances are you might need to convert your document from one format to another. One of the most common conversions users generally go with is Word document to PowerPoint presentation.

Copy/pasting the content of a document in a presentation is not feasible if the document is lengthy. Also, with the conversion feature embedded right into Microsoft Word, the need to use such outdated concepts negates. The feature to convert uses Artificial Intelligence for the job and is highly effective.

Preparing the Document for Converting into a Presentation

It is fairly easy to convert, given, you are aware of the basic formatting. All you have to do is format the text using the various heading options available in Microsoft Word.

The conversion process will use the Headings in your Word document and create separate slides based on the same into a PowerPoint presentation.

Since we are discussing the basics of the subject, we will only be using ‘Heading 1’ for slide’s Title in the converted presentation and ‘Heading 2’ as the slide content. You can similarly use the other available options in the ‘Style’ section of Word to enhance the clarity and quality of the presentation.

To format the titles, highlight them and then select ‘Heading 1’ from the ‘Styles’ section at the top. Remember, this will be used as the slide title in the PowerPoint presentation after being converted.

For the text under the heading, you can use other heading options. Again, highlight the content under the topic and select ‘Heading 2’. Since this will be nested under the Heading 1 that we previously used, the conversion process will put it as the slide content for the heading.

You can similarly format the rest of the document and make it readable and ready for conversion.

After you format the text, the text color will change to blue, which can be changed later on, using the themes options in Word.

To change the theme, go to the ‘Design’ tab at the top and then select the suitable document formatting from the listed options.

In this case, we have used ‘Basic (Stylish)’ and the text now looks green which is catchy and enhances the visual appeal of a presentation.

Converting Word Document to Presentation

There are two ways you can convert your document to a presentation, either through Microsoft Word or through Microsoft PowerPoint. However, for both methods, you will have to format the text in headings (for slide titles) and sub-headings (for slide content) structure in the document so that it can be converted.

Converting with Microsoft Word

After you have formatted the document, you will need to add the option to convert a document to presentation in the app’s toolbar, if not enabled currently, which will then be added to the top of Microsoft Word.

Click on the ‘File’ menu at the top-left corner to view the various options.

You can now view the information of the current document along with a bunch of features on the left. To enable the conversion icon, select ‘Options’ from the list on the left.

The ‘Word Options’ window will open, select the ‘Quick-Access Toolbar’ tab on the left.

You can now customize the quick access toolbar from this section. Click on the box under ‘Choose commands from’ and select ‘All Commands’ from the drop-down menu.

Next, scroll down and look for ‘Send to Microsoft PowerPoint’ from the list and click on ‘Add’ to enable it. The options are listed in alphabetical order; therefore, it wouldn’t be difficult to locate it. After you have added the feature to Microsoft Word, click on ‘OK’ at the bottom to save the changes and close the window.

Now, to convert the document into a PowerPoint presentation, click on ‘Send to Microsoft PowerPoint’ icon that we just added in the instructions above. You can find it above the ribbon bar in Word.

After you click on ‘Send to Microsoft PowerPoint’ icon, the conversion process will begin. It may take some time depending on the document type and length to convert it. Once the conversion is done, the document will now be in form of a presentation, differentiated by the headings we used earlier.

Converting with Microsoft PowerPoint

The process to convert a Word document to a PowerPoint Presentation is intricate in Microsoft Word, however, it is pretty straightforward and simple in Microsoft PowerPoint.

Open a new presentation on Microsoft PowerPoint and then select the ‘Insert’ tab at the top.

In the ‘Insert’ tab, you will see the option to add various items to the presentation. Since we are here to add a document, click on the ‘New Slide’ icon, the first option from the left. Next, select ‘Slides from Outline’ from the drop-down menu.

The ‘Insert Outline’ window will open where you can locate and select the document which you want to convert. After you have selected the document, click on ‘Insert’ at the bottom to convert and add to Microsoft PowerPoint.

The Word document is now converted to a PowerPoint presentation and the content is distributed between slides by the heading levels that we earlier formatted.

Converting a document to a presentation might have seemed like a herculean task earlier, but it won’t be the case from now on. You can use either of the two methods discussed above for the conversion and save yourself from the hassle of copy/paste. Also, do remember to format the text accurately to attain effective results.

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4 Methods to Convert Word Document to PowerPoint Presentation

By  Achilles Hill  | Last Updated January 03, 2024

Sometimes you finish a Word document, but you also need to create a PowerPoint presentation with the same contents due to some reasons. At this moment, you may worry about endless copying and pasting to make a PowerPoint presentation from Word document. From this point of view, it is needed to find a simple and convenient way to convert word to PPT directly. In this article, we will talk about 4 Methods to Convert Word Document to PowerPoint Presentation for free.

Method 1: Convert Word Document to PowerPoint Presentation

Method 2: open word file in powerpoint, method 3: import a word outline into powerpoint, method 4: insert a word document as an object.

You can convert Word document to PowerPoint by the following steps:

Step 1. Open the Word document, click Home , and use Styles to format the contents of Word.

Step 2. Press Ctrl when you select the texts for slide title, and then select Heading 1 in Styles.

Press Ctrl when you select the texts for slide text, and then select Heading 2 in Styles.

Step 3. Click the arrow on the top of the left menu, select more Commands .

Step 4. Select All Commands under the Choose commands from menu, and select Send to Microsoft PowerPoint from the sub-menu, click Add and then click OK .

Step 5. Click the Send to Microsoft PowerPoint icon on the top left bar and then your PowerPoint will be ready.

You can edit or customize the PowerPoint format according to your need and then save it.

Tips: Heading 1 is the slide title, Heading 2 is slide text, and Heading 3 is sub-text or bullets. And this method doesn't work with pictures. If you have pictures in your Word document and you want to add them to PowerPoint, you should remove it and add them manually later when you edit the PowerPoint.

You can also export Word document to PowerPoint presentation by this method:

Step 1. Set the Word file format according to the rules listed in method 1.

Step 2. Open Microsoft PowerPoint, click File tab, and then click Open tab.

Step 3. Choose All File for the file type to be opened, go to the location where you store your Word file, click the file and then click Open .

After that, you can save the content as a new PowerPoint presentation.

You can import a Word Outline into PowerPoint slides:

Step 1. Open the Word document, select View and then click Outline view.

Step 2. Press Ctrl when you select texts, select Level 1 for your main headings. These will be the slide titles.

Select Level 2 for other texts. These will be the slide texts. Then save and close the Word.

Step 3. Open a blank PowerPoint, click Home> New Slide> Slide from Outline , insert your Word Outline. And then slides and bullets are created.

Tips: Level 1 is slide title, Level 2 is slide text, Level 3 and up is sub-bullets. Body Text will not appear in your PowerPoint. Word will not automatically convert pictures for you, so you will have to copy and paste or insert them into your slides manually.

Step 1. Select the slide in which you want to place the Word document, click Insert and then choose Object .

Step 2. In the Insert Object dialog box, select Create from file .

Step 3. Click Browse to locate the Word document you want to insert, select your Word document, and then click OK . And click OK to insert the contents of your Word document as an object.

Tips: You can also tick link to insert a linked object, which makes your object a shortcut to the Word document you imported. When you edit linked Word document, the changes will be updated automatically in PowerPoint. And if you prefer to have your Word document open in Word instead of in PowerPoint, you can select the Display as icon to insert a Word icon into the presentation. When you click the icon, the document in Word will be opened.

Related Articles:

• How to Convert PowerPoint to Word Document
• How to Convert Excel Worksheet to PowerPoint Slide
• How to Insert Word Document into PowerPoint Presentation
• How to Make a MS PowerPoint 2010 Presentation Read Only
• How to Remove or Disable Read-only in PowerPoint Presentation

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How to Convert a Word Document Into a PowerPoint Presentation

Microsoft will now export a word document into powerpoint; no need to create the presentation from scratch..

You’ve written a Word document on a topic that you need to present before an audience, and now you need to create a presentation out of it. In the past, you’d have to create the slideshow from scratch, but Microsoft now offers a feature that will automatically convert a Word document into a PowerPoint presentation. 

The feature, known as Export to PowerPoint, works only in the web versions of Word and PowerPoint. With it, you can export text, but images and videos will need to be added manually. However, this is a much easier task knowing that most of the manual labor has been done for you. The feature will also give you visual themes to pick before exporting is complete.

Create a Word Document

To get started, sign into the Microsoft 365 website to see your most recent documents and files. You can access Word or PowerPoint through a paid Microsoft 365 subscription or for free with a regular Microsoft Account. 

Open Recent Document

If you haven’t yet created the Word document that you plan to convert, click the Plus button in the upper left and choose Document Word to start writing. You can also create the document using the desktop version of Word. Just make sure you’re syncing your documents through OneDrive so you can access them online.

If you already created the Word document for conversion, you should find it under Recent. Can’t find it? Click the More in OneDrive link in the lower-right corner and click My Files to view all your synced files in OneDrive .

Export to PowerPoint

While reviewing the document to make any changes or refinements, remember that only the text will be exported. Embedded images and other objects are not yet supported by the feature. Click File > Export > Export to PowerPoint Presentation (preview) , and the presentation window will display a few different design themes. 

Choose the theme most appropriate to the content. If you don't like any of the suggested themes, choose the plain one at the bottom right. When done, click the Export button. Your document is converted and the theme applied. Click the Open Presentation button to view the presentation.

The file automatically opens in the web version of PowerPoint. Now, you are free to look through each slide in the presentation and decide what you like and what should be changed. You can use PowerPoint’s built-in tools to change the theme and design, modify specific slides, or add images and videos. 

You may still need to do some work in order to get the presentation to your liking, but with the text now automatically exported, you will be saving a healthy amount of time and effort.

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Step-By-Step Guide to Convert PowerPoint to Word: Windows + Mac

Last Updated: December 18, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 727,397 times. Learn more...

This wikiHow article teaches you how to convert a Microsoft PowerPoint presentation into a Microsoft Word document by using the "Create Handouts" feature on PowerPoint for Windows, or by exporting an RTF (Rich Text Format) file using PowerPoint for Mac. The current version of PowerPoint for Mac does not have the "Create Handouts" feature. RTF files are not able to accurately convert the formatting of some PowerPoint features, so many images and backgrounds may not be supported.

Things You Should Know

• To convert a PowerPoint file to Word, first open the PowerPoint presentation.
• On Windows, go to File > Export > Create Handouts and click "OK."
• On Mac, go to File > Export > File Format > .rtf > Export. Open the RTF in Word, then go to File > Save As > Format > .docx and click "Save."

• If you want the Word document to update whenever the original PowerPoint presentation is changed, click on Paste link .
• If you want the Word document to remain unchanged whenever the original PowerPoint presentation is updated, click on Paste .

• The PowerPoint will open in Word so you can save it and view it later as a .docx document. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• In most instances, the formatting and pagination will not match the original PowerPoint presentation, and the RTF format may not support many pictures or backgrounds. Be sure to go through the Word document and adjust it to your liking.
• Alternatively, you can easily convert a Word document to PowerPoint .

Expert Q&A

• Use online converters, like Zamzar, to convert PPT to Word docs without Microsoft software. Thanks Helpful 0 Not Helpful 0
• If you get the error "PowerPoint couldn't write to Microsoft Word," restart your computer and try the conversion again. Converting PowerPoint to Word takes a lot of memory, so if you have a lot of programs open or have a few browser tabs open, you can keep getting an error. Thanks Helpful 0 Not Helpful 0
• You can also use the Create Adobe PDF to see the PowerPoint easily. Thanks Helpful 0 Not Helpful 0

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• ↑ https://support.microsoft.com/en-us/office/edit-or-print-powerpoint-handouts-in-word-09256fc0-3b3e-4a43-9c83-3cfde594fed4?ui=en-us&rs=en-us&ad=us

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How to Insert PDF into PowerPoint

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Learn how to insert a PDF file into your PowerPoint presentation. Our guide gives you a few ways to insert your PDF as an object, as an image, and as converted PDF content to use in your slide deck quickly and with ease.

In today's world of online meetings and information sharing, effective presentations are everything. And one way to take your presentation to the next level is to insert a PDF into PowerPoint.

By doing so, you can provide a more comprehensive and coherent presentation that captivates your audience with insightful and information-rich content that’ll leave a lasting impression.

We'll go step-by-step over different ways to work with both formats and insert PDF into PPT files using the methods below:

• Insert your PDF as an object
• Insert your PDF as a picture
• Insert your PDF as converted PDF content

Depending on what you need for your presentation, we’ll walk you through each method and leave it up to you to decide which is more effective for your slide deck.

Now let’s dive in!

Insert a PDF into PowerPoint as an object

The first standard way to insert a PDF is through MS PowerPoint’s Insert Object function. It’ll let you insert a file as an object or as a link. Here’s how:

1. Open your PowerPoint file and left click where you want to insert your PDF on the slide.

2. Click on the  Insert  menu.

3. In the Insert menu, go to the Text section and click on Object > Create from file .

4. In the dialog that pops up, click on Browse  to search for and select your PDF file.

5. Once selected, choose how you want to insert your PDF:

• Insert your PDF as an icon: Check the  Display as icon option. By default, PowerPoint will choose the icon for you. To choose your own icon, click on the Change Icon button that appears, and select an image from your computer.
• Insert your PDF as a link: Check the  Link  box and your PDF will be clickable from the slide. It'll be a clickable linked image of the first page from your PDF.

6. Click on the  OK  button.

You can adjust the icon or linked image by clicking and dragging the handles to scale and resize it.

If you chose to insert your PDF as a link, go to Insert > Action > Mouse Click . Ensure that the  Object action option is selected so you can click open a PDF from within PowerPoint. The PDF will open in your system’s PDF viewer.

Insert a PDF image into PowerPoint

If you only need an image from a PDF page or a graphic rather than the entire file, you can easily insert a screenshot of it from right within PowerPoint. Here's how:

1. Open your PDF to the page you want in your PowerPoint presentation.

2. Then, in your PowerPoint slide deck, go to the Insert tab > Screenshot . A preview of the Windows you currently have opened will be displayed.

4. Select the window with your PDF page. Note that you can also create a screen clipping to crop the PDF page content more precisely. This is ideal for PDF images that don’t fill the entire page.

Simply click on Screen clipping instead of selecting a window and then click and drag the cross-shaped cursor around the image.

Regardless of which screenshot method you choose, your screenshot will automatically be created, and the application will insert the PDF image into PowerPoint.

5. Adjust, resize, and move the image as needed.

Convert PDF to PowerPoint online

Another simple and effective option is to simply convert your PDF to PowerPoint and then insert your converted content into your slide deck.

The best part about this method is that you can perform the task online, hassle-free with Xodo! Just follow these steps:

2. Upload your PDF.

3. Click on  Convert .

4. Click on Download to save your newly converted file to your device.

5. Then open your PowerPoint presentation and go to Insert and in the Slides section click on Reuse Slides . 

6. In the side panel that appears, browse for and select the PowerPoint file you just converted, and then either click on the slide you wish to insert or click on Insert Slide underneath it.

Do this for every slide you wish to insert. Your content will be inserted after the slide you’re currently on.

Use Xodo to boost your digital document work

Now that you just learned how to insert a PDF into your presentations as a link, an object, an image, and a converted slide, there’s no limit to how effective your slide deck can be.

All it takes the right PowerPoint options and online PDF tools like Xodo that let you edit, convert, annotate, and even sign PDFs. Let Xodo's PDF tools help with the gaps in your digital document work.

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Export Word documents to PowerPoint presentations

Have you ever wished you could easily transform an existing Word document into a great PowerPoint presentation? If so, the wait is over!  

When you use the Export  command and select Export to PowerPoint presentation , Word creates a presentation based on all the summarized sections of the document. It also uses AI to add imagery, icons, videos, themes, and fonts for the design theme you choose for the presentation. 

How it works 

Open the document you want to transform into a presentation in Word for the web. Make sure that it contains only text. The headings in the document will become the slide headings in the presentation.

Scenarios to try 

Open a Word document and explore the available PowerPoint themes.

Open a Word document that's mostly text and select Transform to see which AI-backed assets are added.

Known Issues 

This feature is currently only available in English.

This feature is not available in the Internet Explorer or Safari browsers.

We only support text content for the transformation to presentation, other media content support is not currently available. You can add your own media to the presentation after you have transformed your Word document.

Requirements 

A stable internet connection

Word for the web

A text-only Word for the web document

Availability  

Export to PowerPoint presentation is available in Word for the web to the First Release audience. We are rolling it out to all web users shortly.   

We typically release features over some time to ensure that things are working smoothly.  We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them. 

If you have any feedback or suggestions, you can submit them by selecting Help > Feedback .      

Learn more about what other information you should include in your feedback to ensure it’s actionable and reaches the right people. 

We’re excited to hear from you! Sign up for the Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month. 

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How an AI Powerpoint Generator Transforms Ordinary Presentations into Extraordinary Experiences

How to create high quality power point presentations - quickly - with AI

Say goodbye to dull and monotonous presentations and hello to extraordinary experiences that will leave a lasting impact!

AI PowerPoint Generators are revolutionizing the way ordinary slideshows captivate audiences. Whether you're a professional speaker, a student, or simply someone who wants to impress with their slides, an AI PowerPoint generator is here to take your presentations to the next level.

But what is the best free AI PowerPoint generator? How can you choose the best tool to use, and how can AI voiceovers bring your PowerPoint presentation to the next level using text-to-presentation processes?

Whether you're using Powerpoint or Google Slides, this article will delve into all you need to know about using AI to generate your next presentation. Let's dive in!

What is an AI PowerPoint Generator?

An AI PowerPoint Generator is a tool that uses artificial intelligence to automatically create presentations.

The tool takes input in the form of data, text, or images and generates slides with relevant content and visual elements. This eliminates the need for manual slide creation and saves time for users, making it a convenient solution for creating engaging presentations.

What is the best tool for generating AI presentations? In our opinion, Canva or ChatGPT are both fantastic options that you can try out.

5 Steps to Incorporating an AI PowerPoint Generator in Your Presentation

So, how can we use AI to generate a great presentation?

Step 1: Choose an Appropriate AI PowerPoint Generator

To start using AI in your presentations, you need to pick the right AI PowerPoint tool. It's important to choose one that works well for you, matches your needs, and has the features you want.

This initial decision sets the stage for a presentation that smoothly includes AI, fitting your style and needs.

Our favorite options include ChatGPT and Canva. With accessible price points and easy-to-use interfaces, these two options stand out as great tools. Whether you need a Microsoft PowerPoint presentation or an AI presentation maker for Google Slides, both these options are standouts.

Step 2: Get to Know the AI Tool Inside Out

After picking your AI tool, it's crucial to really understand how it works.

Take the time to learn about the algorithms it uses to create content, its design tips, and any special things it can do. This deep understanding helps you make the most of the AI tool so you can improve your presentation's content and visuals for a better experience.

When you're learning a new tool, our recommendation is to browse YouTube for tutorials and get acquainted with experts in that niche. There are hundreds of great creators out there who have fantastic tutorials, so get exploring!

Step 3: Pick the Right Presentation Style

Now, it's time to get started on the actual content generation.

At this step, it's critical to choose a presentation style that fits your content's theme and your audience's expectations.

But don't panic - AI PowerPoint tools usually offer various templates for different themes and purposes; whether you're looking for a corporate feel, a fun-friendly presentation, or even a video template, then your AI tool should have you covered.

Remember: Selecting the right template makes the creative process smoother, resulting in a polished and professional look.

Step 4: Customize Your Content with AI-Powered Suggestions

Now, you're ready to get to the meat of the presentation - the content. While you may already have a load of content that's ready to be slotted into your presentation, you may also take this time to get writing.

Remember, it's always possible to incorporate AI into your content creation process at this stage.

Content creation tools like ChatGPT can help refine your language, ensuring accuracy and impact and generating scripts and images.

Step 5: Add AI-Enhanced Visuals and Effects to Your Presentation

In the final step, use AI-generated visuals and effects to enhance your presentation.

Explore the AI tool's capabilities to create impactful visuals, sophisticated graphics, or interactive elements that grab your audience's attention. From data visualization to smooth transitions, AI elevates the visual appeal of your presentation, leaving a memorable impression on your audience.

As well as this, now's the time to add an AI voiceover to your presentation to allow your content to be shared and rewatched over and over again or even translated into multiple languages. Plus, having an AI voiceover makes a presentation more accessible to those with visual impairments or who use a screen reader.

ElevenLabs  is a great tool for you to use here. With high-quality, human-like narration and an accessible, easy-to-use platform, ElevenLabs is the perfect tool for generating fantastic audio for your AI-generated presentations.

Ultimately, by following these five steps carefully, integrating AI into your presentation workflow becomes an efficient process that results in a professional and sophisticated presentation that resonates with your audience.

The Future of Presentations Using AI

Using AI in presentations has a bright future with lots of exciting possibilities. AI technology is changing the way we do presentations, making them more interactive and engaging. These AI tools can create cool visuals, understand data in real time, and even help with understanding what people say and translating languages. So, when people make presentations, they can use AI to make them more powerful and grab the audience's attention.

In the future, AI in presentations is likely to keep getting better. Experts think that AI will become even smarter, allowing for more advanced and personalized presentations. This means that presentations can be customized to fit what each person likes and how they learn best.

For businesses, using AI in presentations is increasingly important. It helps companies in many industries communicate better and engage employees and clients alike. These AI tools make it easier to create convincing presentations that engage clients, partners, and audiences and make content accessible to those with visual impairments or different learning abilities. Plus, AI can quickly and accurately analyze data and make it easier for businesses to make smart decisions.

In a nutshell, AI is changing the presentation game, making a Google Slide or PowerPoint presentation more exciting and personalized. As AI keeps improving, businesses are set to benefit from better communication and smarter decisions. It's an exciting future for presentations in the business world.

Final Thoughts

To sum it all up, we're on the brink of a big change in how we do presentations, thanks to the increasing use of an AI PowerPoint generator. AI is making presentations more engaging, interactive, and tailored to individual preferences, and the future holds even more exciting possibilities, with AI getting smarter and making presentations even more customized.

For businesses, using AI in presentations is not just a trend; it's a smart move. It helps companies communicate better and make informed decisions with data, reaching their employees and their clients with more curated content. For individuals, an AI PowerPoint generator saves time and makes creating engaging presentation content simple.

So, as we look ahead, embracing AI in presentations is more than just an option—it's an opportunity to excel in communication, engagement, and data-driven decision-making.

The combination of human creativity and AI innovation promises to redefine how we present information, creating a world where presentations are not only informative but also captivating and personalized.

Try ElevenLabs today

PowerPoint: How to Add Audio to Powerpoint on Windows 10 and Mac

Last Updated Thursday, August 31, 2023, at 5:00 am

Known Issue (August 14, 2023): 

Some Windows 11 users are experiencing issues with PowerPoint exports when they are turned into .mp4 files. Visuals within the exported PowerPoint are appearing as flipped, or upside down. We are working with Microsoft to find a solution. 

As a workaround, please convert the file as a .WMV file option and save it in My Media.  The following are directions on how to convert a PowerPoint Presentation with audio to a .WMV file . For more support or to help troubleshoot issues, please reach out to the LTS Help Desk at [email protected] . 

Microsoft PowerPoint offers features to record audio narration and export it as a video. PowerPoint records audio slide-by-slide rather than in one continuous file, allowing creators to easily re-record a slide if they make a mistake or need to change something later. Exporting as a video and uploading to Kaltura or Canvas for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently. 

A recent update has made the process comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users can click the link below to jump to the appropriate instructions.

• Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add audio to your PowerPoint presentation on Windows 10 and export that PowerPoint as an MP4. The text instructions cover the same information as the embedded video below.

NOTE: If you have an older version of PowerPoint, you may need to update it to access the features described below. If you do not have PowerPoint, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711. 

• Design your PowerPoint TIP: Use images and limit text to better engage viewers/listeners.  

• Click Record Slide Show NOTE:  Audio may start recording automatically if you have an older version of PowerPoint. It will still work, but this version offers reduced functionality. 

• Record narration and avoid reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording. 

• Press [Escape] or the ‘X’ button located in the top right of the screen when the audio recordings are finished. You will see a speaker icon on slides that have audio.

• Select Export  (steps 10-14 are shown in screenshot below).
• Select Create a Video .  
• Optional: Select Full HD (1080p) for the video quality; it is unlikely a higher quality is needed.  
• Select Use Recorded Timings and Narrations.  

• Follow prompt/pop-up window to save the video in a memorable location. 

• How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
• How to upload and share in a Canvas assignment (students)
• How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is just the features in the top of the discussion post reply. 

Elaboration on the Recording Features:

• Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
• Microphone Feature - Click on Settings  and select Microphone  and then the specific device to set up before recording.
• Replay Feature - Use to check that the audio is recording properly before starting additional slides.
• Clear Feature - Select Clear  to delete/re-record audio.
• Don’t set the camera to record - Make sure this button has a diagonal slash through it to avoid the problem.

Mac Instructions:

The following instructions will teach you how to add audio to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same information as the video embedded below.

NOTE: It is essential to have the Office 365 version of PowerPoint or you will not be able to save your PowerPoint as a video. If necessary, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711. 

• TIP: Use images and limit text to better engage viewers/listeners.  

• Click Record Slide  Show
• TIP: Before you begin recording your full presentation, do a practice recording to verify your microphone and other settings are correct.

• NOTE: Avoid reading the text written directly on the slide; use the slide to elaborate on the material being presented.
•  Stop speaking for a second to prevent the audio from cutting out as slides change. Resume speaking when the time starts moving again under the Current slide timing feature to the left of the recording button.
• Click Stop or Pause  at the top of the screen and then End Show  in the top left corner   when all the audio recordings have been finished.
• Check the audio by clicking on Play from Start  under the Slide Show tab or the presenter mode icon at the bottom of the screen.

• Edit the name of the file and where you would like to save the video following PowerPoint's prompts.  

• Click Export 

• Upload your mp4 video to Kaltura or Canvas to share it:
• How to upload and share to My Media (Instructors should use My Media. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
• How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is the tool at the top of the discussion post reply.

Additional Video Tool Options

For more information about recording options available, click here to view a comparison of each tool's features.