free professional biography template pdf

{{hero-title}}

{{hero-text}}

Browse by Category

{{short-title}}

Template Stats

(Yes/No) Dependent on Tool Bar.

(Yes/No) Only used for templates/ pages

(Yes/No) Only used for templates/ pages. Dependent on a search marquee to exist on the page. WIP

Orientation

(Horizontal/Vertical)

( Full/Std )

(number of templates to load each pagination. Min. 5)

Load more Templates

( Yes/No )- only for vertical

Most Viewed

Rare & Original

Newest to Oldest

Oldest to Newest

(true, false, all) true or false will limit to premium only or free only.

(true, false, all) true or false will limit to animated only or static only.

Blank Template

This row should only exist if a blank template is needed at the beginning of the templates

{{top-templates-title}}

{{long-text-heading}}.

{{long-text-content}}

Free Editable Biography Templates

Design a free creative biography template. engage your students to discover the power of synthesis and learn about the lives of famous authors..

Customize  Biography templates online . Use Edit.org to customize your biographies for schools, bookstores, and libraries. Create biographies about characters from a novel quickly and in a structured way.

Customize professional Bio examples online

At Edit.org, we have created a collection of editable biography templates that can be used by students, writers, journalists, and anyone who needs to create a biography of famous people, whether they are scientists, athletes, politicians, or singers. They contain predefined sections and fields that you can fill in as easily as in a Word document, including:

• Date and place of birth
• Place of residence
• Friends and acquaintances
• Hobbies and interests
• People of reference
• And many more

Get spectacular designs for your biography! Use it in a school, magazine, or website . You can also use it in your bookstore, library, or cultural center .

Using our template library will save you time since you won't have to start from scratch as you will have a predefined structure. Create didactic activities in your classroom and organize biographical information in a clearer and more coherent way. Just select one of the templates we offer in this article or the final cascade, customize it with your educational proposals, and print it in high resolution.

Our biographies can be adapted to your needs . You can also use them as a page for a memory book or a resume .

How to edit free personal Bio examples on Edit.org?

See how easy it is to edit short or long professional biography examples:

• Click on a design you like from this article or choose the template that best suits your activity from the editor's search engine.
• Customize the template with just a few clicks. Edit it to your liking, including colors, typography, and more.
• Save your work in our free cloud in case you want to make changes later (so you won't have to start from scratch).
• Download your biography in JPG, PNG, or PDF format for high-quality printing or digital sharing.

That's it, you're done!

Why is it a good idea to make a Biography as a school activity?

There are many reasons, but here are the 4 main ones:

• Researching someone's life and gathering information about their accomplishments, personal and professional challenges, as well as their contributions, will help students develop research skills and curiosity .
• Working on a biography improves writing skills, organization of ideas, and structuring information in a clear and coherent manner.
• Promotes critical thinking : students will learn to analyze different aspects of a public figure's life and develop their objective thinking about that person, history, and society in general. It also promotes empathy.
• Learn about the lives of influential people in different fields , such as science, politics, or art, and understand how their contributions have affected the world at large.

In short, doing a biography as a school activity is a great idea! It encourages research and understanding towards different life experiences and perspectives.

Download a Biography template for school students in minutes

Using Edit.org's online editor is easy! You don't need any design skills to create the best biographies for chronological, topical, or historical figures .

In just a few seconds, you can have your perfect template ready to share with your students or to help you write your bestseller and create new characters for your crime novel. Each template's visual result is designed to be professional, clear, and, above all, useful .

Create the best biographies with our free and intuitive editor in an easy, fast, and structured way. Use the best editable biography templates to gather information for your journalistic, literary, or research projects.

Enter our online editor now and download your personalized biography template in seconds!

Customizable Character Bio examples

Excel Templates

Free Templates and Examples

25+ Professional Biography Templates & Examples (Word / PDF)

Table of Contents

• 1 How to write a good biography?
• 2 A professional biography:
• 3 Personal biography:
• 4 Conclusion:

A biography template is basically an account of someone’s life that is composed by another person. In the case of few sentences biography, a biography can be short. On the other hand, it can also be long enough just like an entire book. The short biographies demonstrates someone’s basic life facts and their importance, while the long biographies have more details to make an interesting read.

Additionally, the length of the biography is based on the type of information you want to include. The length will identify the nature of information. A lengthy biography is more complicated as it contains more details.

How to write a good biography?

A biography is written to analyze a person’s life. A good biographer will try to join the dots and demonstrate specific actions and events. This assists in bringing out the importance of a person’s life via their achievements or remarkable deeds.

Chronological order is used to write biographies. Some biographers also write the biographies in themed order like early life, educational background, or a person’s achievements. Furthermore, there are various sources of information that will help you in writing an outstanding biography . These sources of information can be primary or secondary sources. Materials like letters, newspaper accounts or diaries are the primary sources of information. While, reference books, other biographies or historical records are considered as the secondary sources.

A professional biography:

A professional biography should be engaging, informative and interesting for the readers so that they analyze the person or business entity being talked about. Following elements should be included in a professional biography;

• In a sentence or two, provide a summary of one’s early life in order to make it interesting.
• Next, type information regarding your education. You just have to mention any academic awards or the clubs and societies that you were part of as well as any work experience in school.
• Speak about how creative and innovative you are. State that you can come up with solutions to the problems that you have faced as an individual. Indicate any condition that you were self-reliant in coming up with solutions.
• Specify the qualities that make you stand out such as being independent, principled, and more.

Personal biography:

The personal biography should be precise and relevant to your target audience that indicates who you are, your credentials and your notable achievements in life. Include the following key elements in a personal biography;

• Provide an introduction of yourself. Write your personal biography always in third person. Indicate the starting year of your professional career. You can also provide any related specializations in your field.
• Your educational facts and credentials should be included. The degrees that you have pursued, indicate them and their respective institutions. Include any relevant experiences that are required for your career. Specify the name of the society that you are legally a member of.
• Any notable achievements or awards you have earned in your practice, outline them. Keep in mind that the information should be relevant to the audience. You could mention the magazines or any publishing house in case you happen to be an author.
• In the conclusion, write any upcoming projects or works in progress that people should lookout for in the near future. You should also mention your current place of residence.

Moreover, you must keep on updating your biographies in order to indicate who you are at present time. You may also like personal reference letter templates .

Conclusion:

In conclusion, a biography template is a helpful tool that assists the biographer to come up with an excellent biography. The biographies should be brief. It should be written to the point and in an organized way so that reader easily find out the details they might be interested in.

Related Posts

• Real Estate

Biography Template: What Is It?

How to write a biography template.

• Paper Templates
• Outline Template
• Biography Template

Free Biography Templates

A Biography Template is a pre-made structure that serves as the basis for drafting a biography. It has a general framework and layout which can be modified to meet the subject being written about. By using this format, you can make certain the biography is thorough, structured, and simple to read.

A professional biography template can be applied to a range of topics such as historic individuals, famous people, or individuals in your family. Their early childhood , schooling, profession, private life, accomplishments, and impact are frequently covered.

For a full list of Biography templates please feel free to check out our library below .

For learners that are unfamiliar with the category or who require assistance arranging their ideas and data, a biography template for students is useful. Similar to this, a Biography Outline Template can be useful for making sure that all crucial information is covered and the written biography is fair and impartial. There are times when students must evaluate a particular character from a book, in which case a character biography template would be perfect.

Although this blueprint might be a superb place to begin, it's crucial to keep in mind that it's only a reference. To make the contents of the biography distinctive and interesting, the author ought to employ their unique ingenuity and writing technique. In order to assure precision, the author ought to conduct additional research and confirm every fact

The conceptual framework may be created using a template. It offers a simple breakdown of the data that ought to be presented.

The goal of the text as well as its intended demographic should be taken into account when developing a biography . This will aid in directing the template's layout and contents. The following advice will help you construct a biography template:

The introduction needs to give readers a general outline of the subject's life and achievements . This may involve their location of origin, their family's history, and any important moments or encounters that shaped their entire existence;

The individual's upbringing and where they studied ought to be covered in this part . Provide details on their siblings, parents, and any other significant relatives, as well as the educational institutions which they attended, any noteworthy accomplishments they may have made, and any difficulties they may have encountered;

Any professional achievements and professional history need to be discussed in the following part . Add details regarding their previous employment , significant accomplishments, and any standout campaigns or tasks that they were a part of;

The individual's connections, pastimes, and passions must all be covered in the following paragraphs . Include details about their close companions, relatives, and any memorable occasions or events that impacted their personal lives;

Outline the individual's contribution to the world or country and their influence . Note down any details on groups or issues the person promoted and if applicable, any prizes or recognition that they have gained as a result;

It's crucial to keep your sentences simple and to the point while producing this text . Stay away from slang or specialized phrases that the audience may not be acquainted with, and instead, speak plainly.

Still looking for a particular template? Take a look at the related templates below:

• Essay Outline Template ;
• Speech Outline Template ;
• Research Paper Outline Template .
• Form number

Fifth Grade Biography Project

Personal life history booklet template, biography lapbook template, biography outline template.

A Biography Outline refers to a general plan of the written description of a person's life.

• Convert Word to PDF
• Convert Excel to PDF
• Convert PNG to PDF
• Convert GIF to PDF
• Convert TIFF to PDF
• Convert PowerPoint to PDF
• Convert JPG to PDF
• Convert PDF to JPG
• Convert PDF to PNG
• Convert PDF to GIF
• Convert PDF to TIFF
• Compress PDF
• Rearrange PDF Pages
• Make PDF Searchable
• Privacy Policy
• Terms Of Service

Legal Disclaimer: The information provided on TemplateRoller.com is for general and educational purposes only and is not a substitute for professional advice. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. Consult with the appropriate professionals before taking any legal action. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site.

BioTemplates.com

Write a personal or professional bio using our free biography examples for ideas.

Free Fill-In-The-Blank Bio Templates for Writing a Personal or Professional Bio

One way to make this dreaded task easier is to use a  fill-in-the-blank biography template.  When you use the templates provided below, all you have to do is choose one or two sentences from each of the four categories and add your details. The result will be a great short bio.

To structure your bio, choose one or two sentences from each of the four categories below.

1) who you are

2) what your expertise is (credentials and experience)

3) why the reader should care about your expertise

4) how the reader can contact you

I’ve organized the bio sentence templates below into the four “who, what, why, and how” categories. Choose one or two sentences from each category, fill in the blanks, and you’ll be done!

 Category #1: WHO you are (choose one or two sentences)

NAME is a _________ (your job title) with ___________ (company name). In this role, NAME looks after/coordinates/manages/leads a team providing (choose one of the foregoing) all aspects of _______, including _____, _____ and ______.

A big believer in ______, NAME supports _______.

NAME is a qualified __________ (your professional designation, e.g. electrician, property appraiser, esthetician, salon manager) and holds the _________ degree/certification (choose one) from ______ (name of educational institution). (Note: some people prefer to put the education part at the end of the professional bio, just prior to the contact information.)

Category #2: WHAT your expertise is (choose one or two sentences)

NAME is no stranger to ________ (your industry or type of work), having spent ___ years as a ________ and a __________ (occupations: e.g. board member , speaker ,  fitness instructor , computer support specialist , entrepreneur , chef,  s enior executive,  where he/she  ____________ (your major responsibilities or accomplishments in that role).

NAME has more than ____ years of ______ experience in _______.

Prior to starting his/her _________ (type of business) business, NAME spent _______ years as a ___________ and a __________(your relevant experience).

Before joining ______ (company name) in ______ (year), NAME worked for ___ (years) for a diverse range of organizations, including _____ , _______ and ________(e.g. small business startups; large corporations; private sector; non-profits; government agencies).

In this role, NAME was responsible for ______, ______ and ____.

NAME specializes in _________________ (your area of specialization, e.g. marketing and social media; presentation coaching; multicultural awareness; leadership training) and has successfully served a range clients, including ______, _________, and ________ (range of clients served, e.g. entrepreneurs, corporate professionals, nonprofit organizations, CEOs).

____________ (your name) is also the creator of a/an ____________ (name of something you have created, e.g. conference, forum, website, application) which is ___________ (choose one: enjoyed; frequented; visited; read) by _________ (number e.g. hundreds; thousands; many) ____________ (who enjoys it, e.g. visitors; participants; registrants) each ________ (time frame, e.g. month; year).

Category #3: WHY the reader should care about your expertise (choose one or two sentences)

NAME helps _________ (your target clients) to ___________ (a problem or goal your target clients have). [For example, if you are a CPA or accountant , you might write “She can help your company make decisions about allocating resources by providing assurance about financial information.” ]

NAME offers a wide range of programs and services, from ___________, to __________ and __________ (your services)

Drawing on _______ (many, several, XX) years experience in ___________, ___________ and _________ (former jobs or industries), NAME now focuses mainly on __________ and ________.

After a successful career in __________ (what you’ve been successful in), NAME now coaches/teaches/advises (choose one) other people how to achieve the same success.

NAME’S varied background in ___________, ___________ and _________ (former jobs or industries) provided the perfect foundation for _________ (what you are doing now).

Passionate about ______and its possibilities, NAME provides ______ services that help _______, _____ and _______ to ________.

Her/his book ________ (book title) was published in ____ (publication year) and has since helped _______ (number: dozens? hundreds? thousands?) of people to _______ (problem book solved for them, or what it taught them)

NAME has _____________ (your accomplishments, e.g. published articles in; had exhibits at; consulted to) ______, _______, and ______, among others. [For example, “Naomi’s mixed media collages were featured in the January 2015 print issue of Somerset Studio magazine and a feature article about her work was published on the magazine’s website.”

Category #4: HOW to contact you (choose one sentence)

To contact NAME please email ______ or go to _______ (your web site).

NAME is available for private consultations on ______, and can be reached at (PHONE NUMBER or other contact info) or by email at ______.

A final word about writing your professional bio

Use these bio templates as a starting point but try not to feel constrained by them. If there’s something that you think is interesting or important to add, by all means do so! Trust your own judgment and let your personal or professional bio reflect what is unique about you.

If you don’t feel confident about your writing, or you’re simply in a hurry… go here to get an in-depth professionally written “fill-in-the-blanks” bio template that is specific to your type of job. You’ll have it written and complete in less than 30 minutes.

• Pingback: How to Write a Professional Bio for a Writer — BioTemplates.com
• Pingback: End

Comments are closed.

• [email protected]
• Marriage Certificates
• Formal Award Certificates
• Award of Honor
• Best Performance Award
• Best Teacher Award
• Certificate of Appreciation
• Certificate of Completion
• Certificate of Excellence
• Certificate of Participation
• Graduation Certificates
• Scholarship Certificates
• Sports Award Certificates
• Teacher of the Year Awards
• Halloween Award Certificates
• Years of Service Award Certificates
• Gift Vouchers
• New Year Gift Certificates
• Spa & Saloon
• Thanksgiving
• Retirement Certificates
• Sip & See
• Announcement Invitation
• Gender Reveal
• Baby Sitting
• Halloween Party Flyer
• Autumn / Fall Party
• New Year’s Party
• Thanksgiving Dinner
• Valentine’s Day
• Harvest Festival
• Birthday Party
• Casual Party
• Pajama Party
• Holiday Party
• Sip & Shop
• Halloween Party
• Chinese New Year
• Christmas Party
• New Year Party
• Rosh Hashanah
• St Patricks day
• Anniversary Banquet Tickets
• Art Expo Event Tickets
• Baby Shower Raffle Tickets
• Barbeque Raffle Tickets
• Beer Event Drink Tickets
• Beer Festival Tickets
• Boxing Tickets
• Cartoon Movie Tickets
• Charitable Sports Event Tickets
• Christmas Tickets
• Circus Birthday Tickets
• Concert Event Tickets
• Diaper Raffle Tickets
• Education Raffle Tickets
• Food Festival Tickets
• Golf Tickets
• Gospel Fest Concert Ticket
• Graduation Raffle Tickets
• Gymnastic Event Tickets
• Halloween Tickets
• Movie Tickets
• Multi Purpose Retro Ticket
• Pool Party Event Tickets
• Realistic Event Tickets
• Tour Raffle Tickets
• Train Tickets
• Travel Tickets
• Vintage Event Ticket
• Halloween Menu Templates
• Halloween Bottle Labels
• Business Letterheads
• Architecture Letterheads
• Auto Repair Letterheads
• Barbershop Letterheads
• Catering Letterheads
• Construction Company Letterheads
• Doctor’s Letterheads
• Education Letterheads
• Farm Letterheads
• House Cleaning Service Letterheads
• Legal Services Letterheads
• Logistic Services Letterheads
• Medical Clinic Letterhead
• Personal Letterheads
• Photographer Letterheads
• Restaurant Letterheads

38+ Biography Templates with Images – Download in Word & PDF

Experts in various fields are often more than capable of excelling in the arts and sciences, business and sports. However, for some individuals, no matter how affluent they are in their area of expertise, they have a tough time talking about themselves. This makes writing an author’s biography strangely difficult for some people. In today’s world, a biography may be written by another person, or by the individual themselves, such as when an individual need to self-promote themselves on a Kickstarter, website, or self-promote their book. Whatever the reason, biography templates are used for that purpose. These templates can be used for personal or professional endeavors, from authors, business people, athletes and those in the arts and sciences.

Biography templates are an absolute must for any author. Writers need to connect to their fan base, they need to intrigue people, they must present an interesting image of themselves in the world to assist people in becoming familiar with their works. These templates will usually include, but not be limited to: Author’s name, interests, any awards, released and/or upcoming books, collaborations, publishers, where they live and work, along with a website url. Biography templates guide you in knowing what to leave in and what to leave out of the biography.

We are providing up to 15 different biography templates available for immediate use. All of these biography templates are beautifully done and professionally designed in order to create a perfectly written biography. These templates come with gorgeous page designs and border designs. Using our templates, you’ll have no problem filling in the information you need, as all of our templates have fields for you to insert your information, including the imagery of your choice. Our templates are easy to use, just customize, and either save to file or print. Using our beautifully designed templates will assure that your biographies will appear professional and receive the acknowledgement they deserve.

Biography Templates for Microsoft Word

Personal Biography Template 

Faculty biography template.

Biography Examples

We hope these templates and samples will help you writing your own bio with style and professionalism. Thank you for coming on our site. We hope to see you again.

Share this post

Related posts.

20+ Free Raffle Ticket Templates with Automate Ticket Numbering

Raffle tickets are a fun and easy way to raise money for an event. Whether it is for a fund-raising...

Free Venn Diagram Templates (12+ Printable Venn Diagrams)

A Venn diagram is a design/illustration of the relationship between and among sets or group of objects that have something...

Beautiful Marriage Certificate Templates to Try This Season

Marriage is one of the major life-changing events in anyone’s life. As it is an official occasion, a marriage certificate...

Company Profile Sample Templates – Create a Professional Profile

It is important for you to be able to share information about your company when you need to, and you...

Free Call Log Templates to Keep Track your Calls

Call logging is the process of collecting, evaluating, and reporting technical and statistical data to derive useful meaning from it....

Board Resolution Templates – 4+ Samples for Word and PDF

A board resolution is a legal document that records the decisions made by your company's board of directors. But why...

8 Best Templates to Analysis Stakeholders (Word, Excel, PowerPoint, and PDF)

Stakeholder analysis is the first step in managing stakeholders, which successful people use to support each other. Stakeholder management helps...

7 Ways to Improve Website UX/UI Design in 2022

User Experience (UX) and User Interaction (UI) are essential elements in designing a website. A good UX/UI indicates how efficiently...

10 Best Personal Statement Examples (How to Write)

Personal statements refer to an account of your talents, achievements, goals, and interests included in a job or school application....

How to Write a Short Professional Bio (With Examples and Templates)

3 key takeaways

• What a short professional bio is and where to use one
• How to write your professional bio (plus short professional bio examples and templates)
• How to use the Teal  AI Resume Builder  to write a short, professional bio

Your professional bio is one of the most important things you'll write about yourself.

In a world where just about everyone is represented online in some capacity, your professional bio will often serve as your first introduction to your intended audience. It can help influence whether someone invites you to connect, interview you, or simply move on.

But how does your professional bio work in tandem with your resume to tell your unique story? And what are some short professional bio examples you can reference to craft your own—helping you strike the perfect balance between informative and engaging?

What is a short professional bio? 

A short professional bio is exactly what it sounds like — a short professional biography that introduces yourself and gives a brief overview of your career and accomplishment examples . A short professional bio gives future employees, colleagues, and anyone else you're networking with a more well-rounded picture of who you are.  

We recognize that “short” is a vague term and can mean many different things. But the good news is, unless you're dealing with a certain character or space limit, there is no magic length that your bio has to be. Most short bios tend to run anywhere from one to four paragraphs, but feel free to make yours whatever length you think would work best for you. 

Your short professional bio can be displayed many different places, including but not limited to: your website, LinkedIn profile, Twitter profile, in press features, and your resume. 

What should I include in a short professional bio? 

Before you sit down to write your bio, it might be helpful for you to think of it as not only a bio, but also an elevator pitch for your target audience. You want to produce a compelling professional bio. Your bio should answer the question: what would you want someone who doesn't know you at all to know about your career so far? 

Below are some thought-starters to set you up for success. 

As a working professional

Whether you've been working for six months or 15 years, consider including these in your bio: 

• Where you're based
• Where you're from
• What university, trade school, or bootcamp you attended (if any)
• Your current or former career titles
• Your career goals
• Relevant awards, accolades, or press features you've garnered
• Your professional experience, skills, and area(s) of expertise
• What you like to do in your spare time (personal interests, hobbies, side hustles, etc.) 

To make sure you're providing the most relevant skills to a potential employer, use Teal's Skills Database in the free  Skills Workbook  to identify your current skills and potential skills that you want to acquire. Once you've identified those, enter them into Teal's Skills Identifier.

As a student

Even if you're still in school, there's plenty of information you can include in your bio, like: 

• What university, trade school, or bootcamp you're attending
• Your area of study or intended major
• Any clubs, teams, volunteering, or other extracurriculars you're a part of 
• Any internships you've completed
• Your career goals 
• Your availability

How to write a short professional bio

If you're ready to begin writing your professional bio, we commend you. We've listed a few things here that you might find helpful to consider, but again, there is no steadfast formula. You can feel free to follow or ignore these suggestions however you see fit. 

‍ Choose your voice

You have the option to write your bio using either first or third person. When using first person, you will be utilizing the pronouns "I, me, and my". When using third person, you would refer to yourself using your name and preferred pronouns.

Ultimately, the choice is yours. However, as a general rule, using third person is typically considered more formal, while using first person is more casual.

First person example: "I am a bestselling author. My work has been published in XYZ publication."

Third person example: "Zane Smith is a bestselling author. His work has been published in XYZ publication."

If you want to have multiple versions of the same bio on hand, like a first person version and a third person version, our tools are designed to make this easy for you. Write as many versions of your bio as you need and rotate which one you use in which situation as your career evolves. 

Generate your professional bio with AI

You can also use our AI Resume Builder to generate multiple versions of your short professional bio. Your bio will be tailored based on the details and achievements you've included about your recent work experiences.

Try it yourself for free.

Choose your tone

Written words, like spoken speech, can embody many different moods and tones. Depending on the context and your  personal brand , you might decide your bio should sound more buttoned-up, or more relaxed, or even a little bit silly. 

These two sentences describe the same person but showcase very different tones and writing style: 

“A recent graduate of the University of Pennsylvania, Sally is currently a consultant at XYZ Consulting based out of their New York office.” 

“A recent UPenn grad, Sally swore off econ after years of hard classes only to end up as a consultant at a major firm — but don't worry, she loves it.” 

Start with your name and your current or most recent role

This is not a hard and fast rule, but to get your bio started, it's usually easiest to start with your name and current professional title or role. 

Example:  “Zane Smith is currently the Demand Generation Manager at ABC Tech Company.” 

If you're transitioning between roles or switching industries , you can list your most recent role and use your first sentence to say what you're looking to become.

Example 1:  “Previously the Demand Generation Manager at ABC Tech Company, Zane Smith is actively pursuing new opportunities in marketing management.” 

Example 2 : “Previously the Demand Generation Manager at ABC Tech Company, Zane Smith is now an aspiring 2nd grade teacher.” 

Add any former titles and list relevant achievements

Once you've introduced yourself and your current title or aspirations, you can flow into your professional background, former job titles, and what you did previously. Together, the first two sentences of your bio could read something like this: 

“Zane Smith is currently the Demand Generation Manager at ABC Tech Company. Previously, he was a Marketing Specialist at FGH Tech Company where he grew paid traffic to their website by 500% year over year.” 

How can you ensure your bullet point achievements reflect your qualifications? In addition to using Teal's free Achievement Assistant tool within the AI Resume Builder , try leveraging ChatGPT for this part of the process. Just remember to copy and paste ChatGPT-generated resume achievements back into your AI Resume Builder.

Remember to personalize your bullet point achievements by proofreading and editing them, tweaking as needed using the Achievement Assistant tool.

Consider adding the “why” behind your story

Self-promotion can feel incredibly uncomfortable, but it's important to really make sure you don't undermine your own value. Your “why,” the  reason that you do what you do everyday , can be powerful and meaningful. Adding what gives you the spark to start each workday can set your own professional bio apart from others. 

Example:  “Claire was inspired to pursue a career in elder law after volunteering in a nursing home throughout high school and college.” 

Close with some personal details, if appropriate

Even though your bio will be used in a professional capacity, it's okay to list a few personal details. We're more than just our jobs, and adding a few personal facts can help illustrate who you are outside of the office. 

Example:  “When he's not working, Martin can be found tending to his spice garden and going on nature walks with his golden retriever.” 

Short professional bio do's and don'ts 

Even though there are no official rules for writing a bio, there are still some things you should try to strive for as well as steer clear of if you want to make the best possible impression. 

Be real:  Your bio is not the place to fudge the truth about who you are. Be honest about what you've done and where you're heading. Not telling the truth could bar you from achieving your goals and land you in hot water. 

Be concise:  We really hate to be the one to tell you this, but unfortunately, most people do not have the time or patience to read a five-paragraph essay about your life story. Sorry to break it to you! 

Try to keep things brief and avoid run-on sentences. We recommend running your bio through a  free clarity reader grammar-checking tool  to make sure your bio isn't too wordy or hard to understand. 

Be relatable:  No matter how lofty your accomplishments are, staying grounded may help you establish stronger connections with others. This is where adding personal details and highlighting your personal brand can serve you well. Whether that's with a  hobby, interest , or other role outside of work, being relatable can let others understand and get to know you better and determine if you would be a good fit for a company.  

Don't: 

Be arrogant:  It's both appropriate and expected for you to talk about your professional skills and accomplishments in your short bio. That being said, there's a fine line between talking about your achievements and sounding too braggy. These two examples talk about the same accomplishment but come across very differently: 

“An accomplished pianist, Ryan was selected out of nearly 7,000 applicants to perform at the annual New York State School Music Association festival last spring.” 

“An accomplished pianist, Ryan was the obvious choice to perform at the annual New York State School Music Association festival last spring (because he's the best).” 

Be spiteful:  This is especially relevant if you're revising your bio  after a lay-off  or termination. As tempting as it might be, avoid making any negative statements or accusations in your bio. Positivity and a good attitude will get you much further.

Short professional bio examples

Seeing real professional bios in the wild might help you craft your bio more so than a set of guidelines will. For that reason, we rounded up four real-life short bio examples on different platforms that you can draw further inspiration from. 

Personal website bio: Audree Kate Lopez

"AUDREE KATE LOPEZ IS A FASHION STYLIST, EDITOR, INDUSTRY EXPERT AND INFLUENCER BASED IN NEW YORK. Audree began her professional career in the fashion departments at Glamour, O, the Oprah Magazine, Editorialist and Redbook magazines. She launched Audree Kate Studios in 2017 and worked on freelance projects at Marc Jacobs, Alice + Olivia, J.Crew and Club Monaco, joined the styling team at Alice + Olivia and became a contributing fashion editor for StyleCaster.com. Over the past few years Audree has styled for various publications, celebrities and retail brands. In 2016, Audree founded a digital course and community for fashion students called Fashion Fundamentals and has hosted workshops and classes around the country, and wrote an ebook titled Fashion Fundamentals."

Why we picked it:  Audree's professional bio does a great job at telling and humbling her story. Taking her career from her dorm room all the way to major magazines is impressive and gives readers the right impression that she's ambitious and driven. It also gives a strong overview of all of the different yet relevant accomplishments she's checked off, ranging from styling, to editing, to creating her own course. 

LinkedIn bio: Christen Nino De Guzman 

"Latina creator. Speaker. Tech Mentor. Christen is the Founder of the newly launched app Clara, a community that empowers creators through transparency, brand reviews, and discoverability. An industry vet, Christen has almost a decade of experience working with top content creators at social networking companies such as Instagram, TikTok, and Pinterest. She is a motivational speaker and mentor in the tech space who is passionate about helping people break into the industry through career advice and actionable content."

Why we picked it:  Christen's professional bio is punchy, concise, and gives her credibility. The short few sentences at the very beginning are a creative and clever way to describe who she is right off the bat. She also mentions how many years of experience she has, which at this stage in her career, is a wise move and shows that she brings a high level of expertise to her pursuits. The decision to put her social media profiles makes sense and feels true to her, given her engaged following. 

Twitter bio: Dulma 

"Founder of Makelane, a private community for female DTC founders. 70K followers on TikTok where I analyze consumer brands"

Why we picked it:  Twitter only gives you 160 characters for your bio, truly keeping it a short bio, but Dulma does an excellent job maximizing what little space is given. Dulma's professional bio clearly and succinctly states her two main pursuits: being a founder of an online community and creating content for a large audience on TikTok. 

Company website bios: Teachable

"Meet our wonderful team We're a tight-knit group of curious creatures, always learning, and constantly seeking out new perspectives and ideas. Get to know our team—they're what makes Teachable, well, Teachable."

Why we picked it : Having a short professional bio on a company website can be beneficial for many reasons. Each of the four bios featured on Teachable's company site show individuality and make the company more relatable to customers or clients. It provides an opportunity for the individual to showcase their experience, skills, and achievements, which can help build trust and confidence in potential clients or customers. These bios, with full names and pictures, allow the reader to learn more about the individual's expertise and background and can encourage networking opportunities.

Short professional bio templates

If you prefer to plug and play or need a professional bio in a pinch, don't worry, we've still got you. Here are three short bio templates to get you started:

Short professional bio template for working professionals

[First name last name]  is  [currently/formerly]  a  [insert most recent job title]  at  [most recent company name] . A proud graduate of  [school or university] , they were inspired to pursue a career in  [field]  after  [explain what led to your decision to work in your industry] . Prior to working at [most recent job title], they were the  [previous title]  at  [previous company]  where they were responsible for  [insert professional accomplishments here] . In their free time, they can be found  [insert your favorite hobbies] . 

Short professional bio template for students

[First name last name]  is a current  [year]  at  [institution]  majoring in  [area(s) of study] . On campus,  [First name]  is actively involved in  [activity name] , for which they  [insert details about what you do for the activity you're involved in] . They most recently  [interned/worked]  at  [organization name] , where they had the opportunity to  [insert details about what you did on the job] . They intend to work in the  [insert field name or industry]  after graduation to follow their passion of  [insert what you are passionate about] . In their spare time, they can be found  [insert your favorite hobbies] . 

Short professional bio template for someone with a gap in employment

[First name last name] is a [position/job title] with [number] years of experience in [specific skills or industry] . Following [briefly mention the reason for the employment gap] , [he/she/they] took some time off to focus on [briefly mention what they did during the gap, e.g., personal development, family obligations, health reasons] . During this time, [he/she/they] also [briefly mention any relevant skills or achievements acquired during the gap] . [Name] is now eager to return to the workforce and is excited to bring [specific skills/accomplishments] to [his/her/their] next role. With a proven track record of [list specific achievements or skills] , [Name] is confident in [his/her/their] ability to contribute to [specific industry/profession] and make an impact in [his/her/their] next position.

If you decide to use any of these templates, we strongly recommend you tweak it ever-so-slightly. We don't mean diving into creative writing and rewriting it entirely; just add a little bit of personal flair once you've finished plugging your details in. Add some adjectives, remove anything that doesn't quite fit with your vibe or experiences, or append some more personal details as you see fit. Feel free to work off of any one of the bios from our resume examples to get feel for how different styles can be used across roles.

Remember, as cheesy as it sounds, there's only one you. Even if you use a template, your bio should still have a small sprinkle of personal flair, if possible. 

Create your professional bio with Teal

Crafting a professional bio that effectively showcases your unique skills and accomplishments can be a challenging task. It's important to keep in mind that your bio should be concise and focused on the most relevant details of your career. If you're struggling with what to include, consider starting with the basics and keeping it simple and factual.

Remember, your bio can evolve over time along with your career, so don't be afraid to make updates as you gain more experience and achieve new accomplishments. By taking these steps, you can create a friendly and professional bio that effectively represents your personal brand.

Ready to create a full set of professional bios to get to your next career goal faster? Sign up to start using the AI Resume Builder to generate professional your professional bios directly within the platform.

Once you have your professional bio, don't forget to use Teal's free AI Resume Builder  to update your resume with your skills, latest experience, and work achievements! The job of your resume is to get you in the door. Optimizing it will help you land interviews for the next opportunities that excite you.

Use the AI integration feature within Teal's AI Resume Builder to generate achievements. To get quality, metric-driven achievements, make sure to attach a job description to incorporate relevant keywords.

Frequently Asked Questions

What is an example of a short professional bio.

An example of a short professional bio is: "Katie is a seasoned marketing professional with over 10 years of experience in digital advertising strategies. She has helped numerous brands achieve their online marketing goals, leading to increased visibility and 3x revenue YoY."

How do you write an impressive short bio?

To write an impressive short bio, focus on your most significant achievements, relevant skills, and experiences that set you apart. Keep it concise and tailored to your audience to engage and leave a memorable impression. You can also use the Teal  AI Resume Builder  Generative AI to craft a bio that highlights your unique professional journey and skills in an engaging way.

What is a short biography about yourself?

A short biography about yourself should concisely summarize your professional background, major accomplishments, and skills. For example, "I'm an innovative software developer with 5 years of experience in creating scalable applications, known for my ability to troubleshoot complex issues and my commitment to delivering high-quality software solutions."

Emily Polner

Related articles.

How to Choose a Career in 4 Steps [Tips + Tools]

How to Find a Job You Love [Tips + Template]

Enhancv Review: Ratings & User Feedback

Reference Letter vs Recommendation Letter: What’s the Difference? [Examples]

We help you find the career dream.

Biography Template PDF – Free Download (PRINTABLE)

Are you trying to create your own biography? A perfect way to start is by downloading our free biography template PDF . This template includes everything that you need to create a compelling and complete biography for work, school, or personal use.

Why Use a Biography Template PDF

A biography template PDF is an effective way to make sure you have all of the important information included in your biography. It eliminates the need to start from scratch and ensures you don’t forget any important details. The template also gives you a clear structure and a consistent format so that your biography looks professional.

How to Use the Biography Template PDF

Using the biography template PDF is easy. Simply download the template and fill it out with your own personal information. The template contains all of the essential elements of a biography including sections for the personal details, personal background, education, experience, and accomplishments.

What Information to Include in Your Biography

Your biography should include information that will help readers get to know you. Start with basic personal details such as your full name, date of birth, and current address. Then provide information about your education and any work experience. Don’t forget to list your accomplishments such as awards, professional certifications, volunteer work, or publications.

Benefits of Using the Biography Template PDF

Using the biography template PDF can save you time while still producing a quality end product. It eliminates the need to start from scratch and ensures your biography looks professional. It also helps you remember all of the important details that you need to include so that you can create a compelling and comprehensive biography.

Download Our Free Biography Template PDF Now

Download our free biography template PDF now and get started creating your own compelling and complete biography. It is the perfect way to start your journey to create a professional and comprehensive biography that you will be proud to share.

Download the Biography Template PDF Now

Related Posts

Graph paper template pdf – free download (printable), 7 habits worksheet pdf – free download (printable), leave a comment cancel reply.

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

• Business Templates

FREE 8+ Professional Biography Samples in PDF

10+ Professional Biography Samples

There are several reasons why you would want to construct a professional or personal bio. A biography might be included in your résumé , company website, portfolio , or job application. A bio’s function is to tell the reader who you are and what you do by outlining your experience and accomplishments and supporting up your assertions with facts and numbers. All of these elements will contribute to the legitimacy of your brand image. A biography might be included in your résumé, company website, portfolio, or job application. Need some help with making your professional biography? We’ve got you covered! In this article, we provide you with free and ready-made samples of Professional Biographies in PDF and DOC format that you could use for your benefit. Keep on reading to find out more!

Professional Biography

1. professional resume and biography, 2. short professional biography, 3. professional biography guidelines, 4. sample professional biography, professional biography of teacher education, 6. basic professional biography, 7. faculty professional biography, 8. senior executive professional biography, 9. brief professional biography form, what is a professional biography, how to make a professional biography, 1. begin by selecting a suitable name and professional title., 2. include your current job title or professional tagline., 3. disclose your employer or organization., 4. provide a link to your portfolio., what is the best way to begin a biography, what exactly is a biographical work, what characteristics distinguish an excellent biography.

Size: 73 KB

Size: 267 KB

5.  Professional Biography of Teacher Education

Size: 61 KB

Size: 240 KB

Size: 489 KB

Size: 32 KB

A well-written personal biography is a flexible tool that should not be overlooked as part of your professional marketing assets. A personal biography is a brief introduction that includes a synopsis of your professional accomplishments, qualifications, and education, and other information that defines you. A bio should summarize your most significant accomplishments, attributes, and credentials throughout your career progression. When applying for a job, it is utilized to present hiring managers with an overview of why you are the best candidate for the job. They may also be found on social media platforms and professional websites.

A biography should summarize your most major achievements, attributes, and credentials throughout your career progression. A Professional Biography Template can can help provide you with the framework you need to ensure that you have a well-prepared and robust biography on hand. To do so, you can choose one of our excellent templates listed above. If you want to write it yourself, follow these steps below to guide you:

The first step in writing a professional bio is deciding on a name and professional titles to utilize. Begin your bio with a quick introduction that explains who you are. The first phrase should include your name, followed by a few key characteristics you wish to emphasize, such as your schooling, qualifications, or achievements.

If you’re writing a bio while still working, include your current employer or employment description. If you are jobless and establishing a bio for an online profile, you might include your past role or present experience.

Highlighting your present company can assist your readers understand your experience, industry, and whether or not you are actively looking for job. After you’ve determined your job, title, or function, you should determine your employer. You can skip this stage if you do not currently have a job or are self-employed.

Your personal biography serves as an effective tool for marketing. Consider connecting to any work or mention of your accomplishments that is available online if you are utilizing your personal bio for an online networking profile or on your professional website. Locate natural anchor words in the text and include a relevant link to your work. This method creates simple, straightforward ties between your content and your portfolio.

Begin your bio with a quick introduction that demonstrates who you are. The first sentence should include your name, followed by a few key facts such as your schooling, qualifications, or achievements.

Biographical writings often feature information about the subject’s childhood, education, profession, and relationships, as well as data about key events that shaped their life.

A excellent biography includes facts about a person’s life, such as what the subject did and how he or she impacted the world.

A bio, in addition to the relatively formal typical resume, allows you to express your distinctive approach to your business partners and colleagues. To help you get started, download our easily customizable and comprehensive samples of Professional Biographies today!

Related Posts

Salutatorian speech samples, sample key log templates, sample user manual templates, sample chart of accounts templates, sample graduation speech, rental ledger templates, sample delivery note templates, sample discursive writing templates, sample handover reports, sample pitching chart, research paper examples, research paper samples, sample payment vouchers templates, sample report writing format templates, letterhead samples, research papers, self introduction speech examples, biography samples, sample research reports.

Biography Template

Faculty biography template.

File types: PDF (112.5 KB), DOC (128.9 KB) Number of pages: 2

Template for Biography

File types: DOC (30.5 KB), PDF (140.7 KB) Number of pages: 2

Biography Outline

File types: DOC (28.5 KB), PDF (6.8 KB) Number of pages: 1

File types: DOC (29.5 KB), PDF (49.3 KB) Number of pages: 1

Biography template

File types: DOC (35.5 KB), PDF (396.8 KB) Number of pages: 3

Personal biography template

File types: DOC (32.0 KB), PDF (573.5 KB) Number of pages: 4

• Professional
• Professional Ad
• Professional Agenda
• Professional Agreement
• Professional Bio
• Professional Biography
• Professional Book Cover
• Professional Brochure
• Professional Business Card
• Professional Certificate
• Professional Checklist
• Professional Contract
• Professional Cookbook
• Professional Cover Letter

Professional Biography Template in PDF

Get Access to All  Portable Documents Templates

• Professional CV
• Professional Dental Care
• Professional Development
• Professional Development Plan
• Professional Envelope
• Professional Estimate
• Professional Family Tree
• Professional Growth Plan
• Professional ID Card
• Professional Invoice
• Professional Letter
• Professional Lookbook
• Professional Meeting Minutes
• Professional Memo
• Professional Photo Collage
• Professional Planner
• Professional Policy
• Professional Presentation
• Professional Proposal
• Professional Quotation
• Professional Report
• Professional Resume
• Professional Schedule
• Professional Services Agreement
• Professional Thank You Letter

Get Instant Access to 20,000+ PDF Templates

• Access to 1 Million+ Templates & Tools
• 500,000+ Microsoft 365 Templates including Excel, Powerpoint, Publisher, Outlook & PDF
• Unlimited access to Design & Documents AI editors
• Professionally Made Content and Beautifully Designed
• Instant Download & 100% Customizable

Free All-in-One Office Suite with PDF Editor

Edit PDFs like Word

Convert, merge, split, scan, and sign PDFs

More than PDF: Use Word, Excel, and PPT for FREE

Windows • MacOS • Linux • iOS • Android

• Articles of PDF
• PDF Tutorials

10 Free Printable Rental Application PDF Templates 2024

Whether it is for home or business use, renting out real estate is a popular activity all over the world. In order to determine a prospective tenant's fitness as a renter, landlords and property owners frequently ask them to fill out a rental application. However, both landlords and tenants have some difficulties in the absence of a standardized rental application format.

10  Professional Rental Application Templates for Free

It might be difficult to rent a house, especially if you don't know where to begin. Filling out a rental application is one of the crucial elements in the procedure. The property management or landlord will be able to learn more about you and your qualifications as a tenant through this document.

1.  Format Rent Agreement Template

The Format Rent Agreement Template is a thorough and standardized application format that contains all the crucial details that a landlord or tenant needs to know, including the address of the property, the rent due, the security deposit, and the length of the lease. Landlords that wish to establish a polished and structured rental application procedure should definitely consider it.

Template highlight:

Comprehensive and standardized application format

Includes all the essential information that a landlord or tenant needs to know

Great option for landlords who want to create a professional and organized rental application process

2.  Receipt of House Rent Template

The Receipt of House Rent Template is a straightforward and user-friendly document that can be used to keep track of rent payments and maintain a tenant's rental history. It is a fantastic choice for landlords who want to monitor their finances and make sure rent is paid on time.

Simple and easy-to-use template

Can be used to track rent payments and keep a record of the tenant's rent history

Great option for landlords who want to keep track of their finances and ensure that rent payments are made on time

3.  National Landlords Assoc. Version

The National Landlords Association created a template with additional information that may be useful to landlords, such as the tenant's right to peaceful enjoyment and the landlord's right to enter the property. This version is called the "National Landlords Assoc." For landlords who want to safeguard their interests and make sure they are in accordance with the law, it is a fantastic alternative.

Template that is designed by the National Landlords Association

Includes additional information that may be relevant to landlords, such as the tenant's right to quiet enjoyment and the landlord's right to enter the property

Great option for landlords who want to protect their interests and ensure that they are in compliance with the law

4.  Vehicle Rent Quotation Form

The Vehicle Rent Quotation Form is a template that may be used to provide an estimate of the cost to rent a vehicle and to include further details such the brand, model, and year of the vehicle. Landlords who want to rent out a car while ensuring that they are getting a reasonable price have a lot of options with this one.

Template that can be used to quote the rent price for a vehicle

Includes additional information, such as the make, model, and year of the vehicle

Great option for landlords who want to rent out a vehicle and ensure that they are getting a fair price

5.  White Shareholder Agreement

The White Shareholder Agreement is a template that can be used to create a shareholder agreement for a rental property. It is a great option for landlords who want to protect their interests and ensure that they are in compliance with the law.

Template that can be used to create a shareholder agreement for a rental property

6.  Green Rental Agreement

The Green Rental Agreement is a template that is designed to be environmentally friendly and includes a section for the tenant to agree to recycling and other green practices. It is a great option for landlords who want to reduce their environmental impact and ensure that their tenants are environmentally conscious.

Template that is designed to be environmentally friendly

Includes a section for the tenant to agree to recycling and other green practices

Great option for landlords who want to reduce their environmental impact and ensure that their tenants are environmentally conscious

7.  Residential Tenancy(1)

The Residential Tenancy(1) template is a basic residential tenancy agreement that can be used for most rental properties. It is a great option for landlords who want to create a simple and easy-to-use rental application process.

Basic residential tenancy agreement that can be used for most rental properties

Great option for landlords who want to create a simple and easy-to-use rental application process

8.  Residential Tenancy(2)

The Residential Tenancy(2) template is a more comprehensive residential tenancy agreement that includes additional information, such as the tenant's right to sublet the property. It is a great option for landlords who want to protect their interests and ensure that they are in compliance with the law.

More comprehensive residential tenancy agreement that includes additional information, such as the tenant's right to sublet the property

9.  Residential Tenancy(3)

The Residential Tenancy(3) template is a short-term residential tenancy agreement that is designed for tenants who are only renting the property for a short period of time. It is a great option for landlords who want to create a flexible and easy-to-use rental application process.

Short-term residential tenancy agreement that is designed for tenants who are only renting the property for a short period of time

Flexible and easy-to-use template

Great option for landlords who want to create a flexible and easy-to-use rental application process

10.  Residential Tenancy(4)

The Residential Tenancy(4) template is a student residential tenancy agreement that is designed for students who are renting a property for the academic year. It is a great option for landlords who want to protect their interests and ensure that they are in compliance with the law.

Student residential tenancy agreement that is designed for students who are renting a property for the academic year

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Why Choose WPS Office

WPS Office is the ideal tool for creating and editing rental application templates. A PDF editor is part of WPS Office, a free and simple office program. This indicates that WPS Office makes it simple to generate, amend, and print rental application templates.

Here are some of the reasons why you should choose WPS Office templates and PDF editor:

Free and easy to use:  WPS Office is a free and easy-to-use office suite , which means that you can create, edit, and print rental application templates without having to spend any money or learn any complicated software.

Wide variety of templates:  WPS Office includes a wide variety of rental application templates that you can use as a starting point. This means that you can find a template that fits your specific needs without having to start from scratch.

Customizable:  WPS Office allows you to customize your rental application templates to meet your specific needs. This means that you can add or remove sections, change the font and color, and even add your own logo.

Compatible with all major operating systems:  WPS Office is compatible with all major operating systems, including Windows, macOS, and Linux. This means that you can create, edit, and print rental application templates on any computer.

1. How do I write an application letter for a rental property?

Introduce yourself and say why you are interested in the property.

Highlight your qualifications as a tenant.

Explain why you would be a good fit for the property.

Proofread your letter carefully.

2. What short information about you to make your renter profile stand out?

Hobbies and interests.

Pet policy.

Smoking policy.

Quiet hours.

Availability to move in

3. What should be included in a rental application bio?

Name and contact information.

Employment history.

Rental history.

References.

Ten free printable rental application PDF templates are included in this article and may be utilized with WPS Office. A PDF editor is part of WPS Office, a free and simple office program. The templates include all the pertinent details that a landlord or tenant needs to know, including the address of the property, the rent due, the amount of the security deposit, and the length of the lease. It is free, simple, and adaptable to use WPS Office to generate and change rental application templates.

• 1. Best 10 Free Job Application Pdf Templates + Writing Tips In 2024
• 2. Free Tips to Use The Passport Application Form PDF
• 3. 15 Types of Rental and Lease Rental Agreement Template PDF Free
• 4. Foxit PDF Printer for Windows 10: A Must-have Print-to-PDF Application
• 5. Ultimate Guide to Using An Employment Application Form PDF
• 6. Get WPS Office Application for Free in 2022: Free Download

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

• Create an email message
• Suggested recipients
• Use @mentions
• Create a signature
• Add attachments
• Check spelling
• Add a reaction
• Out of office replies
• Delay or schedule
• Recall a message
• Automatic forwarding
• Read receipt
• Save a file or draft
• Change display name
• Create a folder
• Use inbox rules
• Conditional formatting
• Use Favorites
• Custom views
• Message font size
• Message list view
• Focused Inbox
• View as conversations
• Filter and sort messages
• Number of messages
• Chat with recipients
• Share an email
• Status in Outlook
• Phishing and suspicious behavior
• Blocked senders
• Protected messages
• Open a protected message
• More to explore

Create and add an email signature in Outlook

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, links, pictures, and images (such as your handwritten signature or a logo).

Note:  If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook  and follow those steps instead.

Create and add an email signature

On the View tab, select   View Settings . 

Select Accounts > Signatures .

Select    New signature , then give it a distinct name.

In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.

Select Save when you're done.

With your new signature selected from the list above the editing box, go to  Select default signatures and choose whether to apply the signature to new messages and to replies and forwards.

Select Save again.

Note:  If you have a Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products.

Create your signature and choose when Outlook adds a signature to your messages

If you want to watch how it's done, you can go directly to  the video below .

Open a new email message.

Under Select signature to edit , choose New , and in the New Signature dialog box, type a name for the signature.

Under Edit signature , compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste it into the Edit signature box. You can also use a pre-designed template  to create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box. 

You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature .

You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template .

To add images to your signature, see Add a logo or image to your signature .

Under Choose default signature , set the following options. 

In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

You can have a signature automatically added to all new messages. Go to in the New messages drop-down box and select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This option does not add a signature to any messages you reply to or forward. 

You can select to have your signature automatically appear in reply and forward messages. In the  Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none). 

Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

Open a new message and then select Signature > Signatures .

In the Select signature to edit box, choose the signature you want to add a logo or image to.

To resize your image, right-click the image, then choose Picture . Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

When you're done, select OK , then select OK again to save the changes to your signature.

Insert a signature manually

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

In your email message, on the Message tab, select Signature .

Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.

See how it's done

Top of page

Note:  Outlook on the web is the web version of Outlook for business users with a work or school account.

Automatically add a signature to a message

You can create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.

Select Settings   at the top of the page.

Select Mail >  Compose and reply .

Under Email signature , type your signature and use the available formatting options to change its appearance.

Select the default signature for new messages and replies.

Manually add your signature to a new message

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

In a new message or reply, type your message.

If you created multiple signatures, choose the signature you want to use for your new message or reply.

When your email message is ready, choose Send .

Note:  Outlook.com is the web version of Outlook for users signing in with a personal Microsoft account such as an Outlook.com or Hotmail.com account.

Related articles

Create and add an email signature in Outlook for Mac

Create an email signature from a template

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Find solutions to common problems or get help from a support agent.

Online support

Was this information helpful?

Thank you for your feedback.