cover letter for china business visa

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China Business Visa (M)

China Business Visa Requirements & Documents

1. Valid passport with at least six months of remaining validity and more than one blank visa page; and a copy of the information page.

2. A completed typewritten application form with a recently-taken color photo. 

3. Proof of legal stay or residence if you are applying from a third country.

4. China Business Visa Invitation Letter According to China M visa rules, one of the following is required: 1). Invitation letter issued by a Chinese business or trade partner. 2). Invitation letter or confirmation letter of invitation issued by duly authorized Chinese institutes or relevant units. 3). Invitation letter of a trade fair.

a. The applicant’s information including full name, birth date, passport number, etc.

b. Information about the intended business visit, including purpose, arrival and departure dates, place(s) to be visited, etc.

c. Information about the inviter including name, contact number, address, signature, official stamp, etc.  

How to Apply for China Business M Visa

You can submit your application for Chinese business visa to the CVASC (Chinese Visa Application Center). In some countries like US, you need to submit the application to the consular office of Chinese embassies or consulates. Usually, an appointment is needed before going for the submission.   

Processing Time

It regularly takes 4 working days for processing the application. However, the express service and rush service are also available if you want to pick up your M visa earlier. Extra USD 30 should be paid for the same-day collection; and additional USD 20 for the second or third day collection.  

Chinese Business Visa Fees

China business visa fees are the same as that of tourist visas. The applicant’s nationality and number of entries make a difference. Generally China multiple-entry business visa cost more. In countries where there are CVASC, you need to pay both the Chinese M visa fee and the service fee to the center.

Visa Extension

After entering China, if the duration of stay cannot cover your trip, it’s possible to go to the local exit and entry administration to apply for a China business visa extension at least seven days before the original M visa expires. Usually it costs CNY 168 for a single extension.  

Best trade fairs in China

Canton Fair in Guangzhou : April 15 to May 5; October 15 to November 4 annually Yiwu International Commodities Fair: October 21 to 25 annually East China Fair in Shanghai: March 1 to 5 annually China Hi Tech Fair in Shenzhen: November 16 to 21 annually Western China International Fair in Chengdu: late October biennially Beijing International Automotive Exhibition: late April biennially  

Plan a short trip during your time off

Although you may have a tight schedule during the business trip in China, you can plan a short excursion in your time off with China business visa. On working days, you can hang out at night and wander around the most bustling areas in the city. While on weekends, it’s a nice idea to book a one-day or two-day tour to take a glance of the city. If travelling between two cities, take high speed train as the first choice if the duration is less than 5 hours, as it’s more comfortable with wider leg space compared with flight.

China Tour Packages

Train Tickets Booking

Air Tickets Booking

Further Reading: China F Visa

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Digital Business Cover Letter

The China Visa Service Center Digital Business Cover Letter includes all the required travel information to ensure your visa application is accurate.

Most Embassies and Consulates require a personalized Business Cover Letter from a US employer for any business traveler applying for a business visa. This document requires significant preparation with specific wording and detailed traveler information. You can use our Digital Business Cover Letter to make this a quick and easy process. If you have already placed an order, please include the BCL order number below. If you do not have an order number just follow the simple steps below. Each time you request a Business Cover Letter, the cost is $25.00. Edits and changes to your Digital Business Cover Letter can be made within 14 days of initial order submission free of charge.  Retain your order number to edit your letter.

For more information please contact us at [email protected]

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How to apply for a Chinese business visa in 2023

Hoping to visit china on business in 2023 here's how to do it in a post covid era – and how to get the all important invitation letter.

Having dropped most of its Covid restrictions, China resumed the issuance of visas for foreign nationals on 8 January 2023. In this article, we explain the current visa application process and how CBBC can help with an invitation letter for an M (business) visa

Applicants for an M visa should apply via the Chinese Visa Application Service Centre (CVASC) website (select the visa centre nearest to you). You will be required to fill in an online visa application form, including a recent photograph, and then make an in-person appointment at the visa centre using the reservation form (access the application form and appointments via the ‘ Quick Access ’ section of CVASC website). You should submit your application at least one month before your trip but not earlier than three months.

Before going to your appointment, you will need to print out and sign the application form and a separate declaration (see here ) and print out the reservation form.

Other documents you should prepare include:

• Passport with at least six months’ validity and two blank pages
• Photocopies of the passport’s ID page
• Photocopies of previous Chinese visas (plus photocopies of any previous passports that contained Chinese visas)
• An invitation letter including the applicant’s details; details of the planned visit (including purpose, dates, locations, etc.); details of the inviting party (including official stamp, signature of the legal representative or individual, and Chinese ID if the inviting party is a Chinese individual)
• Recent passport photo (in case of any issues with the photo uploaded with your form)

At the appointment, show your reservation form, and you will be given a queue number and called forward to a desk. You will then be asked to submit your documents and have your fingerprints collected. In some cases, you may need to submit to a short interview. At the end of your appointment, you will pay the visa fee and receive a pick-up form to show when collecting your passport.

Please check the CVASC website for specific document requirements, processing times and fees.

How CBBC can help with your visa application

To support your application for an M visa, it is necessary to have an invitation letter (sometimes called a Visa Notification Form) from a Chinese company or Government Department. CBBC can provide such a letter for company employees who are visiting China on business.

Click here to apply for a CBBC visa invitation letter

Simply click the link above to get started (you will need to create an account on the CBBC website). As part of your request, you will need to upload the following documents (where applicable):

• A clear scanned copy of the photo page within the applicant’s passport
• UK residence certification letter if nationality is not British (excluding EU citizens).

CBBC Visa Invitation Letter Service Fees:

CBBC Members: £30.00 + VAT

Non-Members: £50.00 + VAT

When will I receive my Visa invitation letter?

Once you have submitted your letter request and made the online payment, our team in China will process your data and issue the invitation letter within 3-4 working days.

Please note:

The CBBC invitation letter is not your Chinese visa, it is a supporting document. Read the information above for more information on applying for your Chinese business visa.

To obtain a visa for China, your passport must be valid for at least six months from the planned date of entry

Allow enough time before your visit to obtain the letter and complete the formal visa application process through the Chinese Visa Service Centre in London, Manchester, Edinburgh or Belfast.

Note: Visa requirements may be subject to change. Please check the website of the Embassy of China or the Chinese Visa Application Service Center nearest to you for the most up-to-date guidance.

Robynne Tindall

Robynne Tindall is FOCUS's Editorial Manager

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China Job Applications: 7 Steps to Crafting Outstanding Cover Letters

Crafting Exceptional Cover Letters for China Job Applications: A Comprehensive Guide

In the realm of China job applications, a well-crafted cover letter is your key to success. This guide provides insights into writing outstanding cover letters tailored specifically for China job applications. Discover the cultural considerations, effective customization, and strategic approaches to make your application shine.

Understanding the Chinese Job Market:

Before you begin drafting your cover letter, it’s essential to understand the nuances of the Chinese job market. China places a strong emphasis on interpersonal relationships, respect for authority, and teamwork. Highlighting your ability to collaborate, adapt to different work cultures, and understand the local business environment can significantly enhance your cover letter’s effectiveness.

Table of Contents

Research the Company: Showcasing Alignment in Your Cover Letter for China Job Applications

To stand out, showcase your genuine interest in the company by conducting thorough research. Align your values with the company’s mission and goals. Demonstrating this alignment in your cover letter enhances your chances of making a positive impression, showing that you’ve invested time in understanding the company culture.

Addressing Cultural Differences: Cultural Sensitivity in China Job Applications

Cultural sensitivity is crucial in China job applications. Express politeness, respect, and enthusiasm in your cover letter, mirroring Chinese business customs. Emphasize your commitment to adapting to the local work culture, showcasing your awareness and readiness for cross-cultural collaboration.

Tailor Your Cover Letter to the Job: Customizing Your Cover Letter for China Job Applications

Avoid using a generic cover letter for all applications. Tailor your cover letter for each job application by incorporating keywords and emphasizing specific skills mentioned in the job description. This customization not only demonstrates your suitability for the role but also reflects your attention to detail and genuine interest.

Start with a Strong Opening: Engaging Beginnings for China Job Applications

Capture the reader’s attention with a compelling opening. Express your enthusiasm for the position, introduce yourself, and consider incorporating a brief, relevant anecdote to make your cover letter memorable from the start. A strong opening sets a positive tone for the rest of your application.

Showcase Your Skills and Achievements: Highlighting Key Skills for China Job Applications

In this section, delve deeper into showcasing your skills and achievements, aligning them specifically with the job requirements. Use quantifiable metrics to provide concrete evidence of your impact in previous roles. Emphasize how your unique skill set makes you an ideal candidate for the position.

Emphasize Cultural Fit: Cross-Cultural Competence in China Job Applications

Incorporate examples of how you have successfully navigated cross-cultural situations in your previous work experiences. Demonstrate your adaptability and understanding of Chinese work culture, emphasizing your ability to work harmoniously within diverse teams.

Demonstrate Language Proficiency: Language Skills in China Job Applications

If you possess Mandarin or other relevant Chinese language skills, emphasize this in your cover letter. Fluency in the local language is highly valued and can set you apart from other candidates, showcasing your ability to communicate effectively in the workplace.

Express Long-Term Commitment: Long-Term Dedication in China Job Applications

Conclude your cover letter by expressing your dedication to contributing to the long-term success of the company. Chinese employers often appreciate candidates who demonstrate a commitment to growing with the organization. Share your vision for the future and how you see yourself contributing to the company’s continued success.

In conclusion, this comprehensive guide equips you with the tools to write compelling cover letters tailored for China job applications. By navigating cultural nuances, customizing your approach, and showcasing your unique qualities, you’ll maximize your chances of success in the dynamic and competitive Chinese job market. Invest time and effort into crafting personalized cover letters, and you’ll undoubtedly stand out to potential employers in China.

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Guide to China Visa

Employees and businesses around the world had to accomodate to new working arrangements in 2020 – unsurprising this has resulted in a collective desire to return to a sense of normalcy.

To prepare for this eventual return to normalcy, many have been exploring what can be done to better prepare oneself for travel, given that it’s such a crucial element to not only how we conduct business, but also on how we manage our personal lives.

In this article, we look to provide advice on China’s most popular visa schemes given that interest in this area has grown steadily in recent months. Specifically, we will speak on what the best China visa’s for business purposes are, their requirements and how best to approach your China visa application.

What You Will Learn:

1. What is a China Visa?

2. What are the basic requirements for a China visa?

3. What are the most popular China Visa schemes for businesses?

1. What is a  China Visa ?

A China visa is a travel document issued by authorized government agencies to foreign citizens who are applying to enter, exit from or are transiting through China.

In China, there are various visa schemes with each suited for a specific purpose. While each China visa scheme shares common requirements, many will have their own unique standards making some more suited for business purposes.

2. What are the Basic Requirements for a  China Visa ?

The following pieces of information are typically required when submitting a China visa application:

• An original passport that is valid for at least six months at the time of application, and that has at least two blank visa pages. A photocopy of the applicant’s passport’s photo and data page must also be submitted
• One completed China visa application form with a colour passport photo against a white background
• Proof of legal stay or residence status of the applicant, or provision of valid certification that is relevant to the China visa scheme
• First time applicants under 18 years of age should provide a copy of their birth certificate and copies of their parents’ passports

3. What are the Most Popular  China Visa  Schemes for Businesses?

Those who are looking to conduct business in China and would like to apply for a visa should consider the below schemes which are tailored for businesses:

China Employment Visa – Z Visa

A Z Visa is issued to individuals who are invited to China for a post or employment. A Z Visa can also be extended to cover an applicant’s accompanying family members.

While a Z Visa only permits a stay duration of 30 days from the applicant’s date of arrival in China, those who arrive in China should coordinate with their employer to obtain a Temporary Residence Permit which grants a stay in China for a minimum of 90 days to a maximum of 5 years.

While the earlier mentioned documents will still need to be submitted alongside an application, those applying for a Z Visa will also need to support their application with one of the following work permits obtained through their employers in China:

• Foreigners Work Permit – issued by the Ministry of Human Resources and Social Security of the PRC
• Registration Certificate of Resident Representative Offices of enterprises of foreign countries – issued by Chinese authorities of industrial and commercial administration
• An Approval document for commercial performances – issued by the Chinese Government authorities for cultural affairs

Business Visa – M Visa

A China business visa or trade visa, M visa for short, is issued to foreigners coming for commercial and trade activities, such as attending trade fairs, visiting clients and factories, negotiating with clients, and signing contracts. The validity period of China M visa is three months in most cases, while the allowed duration of stay is usually 30 days and can be longer depending on applicants’ personal cases.

In addition to the above mentioned documents which are commonly provided with each China visa application, M Visa applicants should also submit a China Business Visa Invitation Letter. This letter is issued either by a Chinese business or trade partner, and acts as a confirmation letter of invitation for the individual

Each invitation letter for a business visa should cover:

• The applicant’s information, including full name, birth date, passport number etc.
• Information about the intended business visit, including purpose, arrival and departure dates, and places to be visited
• Information about the inviter, including name, contact number ,address, signature and company chop

Conclusion s

As a professional service provider, the FastLane Group is experienced in helping businesses address their various needs. With our network of professional service providers, the FastLane Group can help prepare your China visa application, advise on how Chinese authorities will interpret your visa application

Not only can FastLane’s professional network help with your initial visa application but they can also handle subsequent steps such as liaising with the government authorities!

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China Business Visas

Foreign nationals visiting China need to acquire a visa before entering the country, except for special circumstances allowing for visa-free entry.

Manager, Human Resources

There are several visa categories, depending on the reason for entry into China. In this section, we discuss the visa categories according to the purpose of the visit and the procedure to hire foreign employees.

Types of visas

Administrative procedures for hiring foreign employees.

Hiring foreign employees in China entails several steps and procedures, just like any other country.

To be eligible for work in China, foreigners should meet  the following basic criteria:

• Attained 18 years of age and are healthy;
• Possess the requisite professional skill and the corresponding work experience for the work;
• Have a work and resident permit;
• Have no criminal record;
• Has a confirmed employer in China; and
• Hold a valid passport or any other international travel document.

In addition to a written labor contract, a foreign employee must obtain a work permit and a resident permit to legally work in China. Only in this way will an expatriate be deemed to have established a labor relationship in China and be protected by Chinese labor laws. 

Without a work permit and resident permit, the provision of labor to a company in China means the expatriate is illegally employed, which may lead to penalties for both the company and the foreign employee. Should a dispute arise between the foreign employee and the employer, it falls out of the scope of labor arbitration and will be subject to other general laws and regulations.

According to the Administrative Regulations on the Employment of Foreigners in China and the Entry-Exit Regulation , the due procedures for a company to hire foreign employees who will work in China for over 90 days include:

• Applying for Notification Letter of Foreigner’s Work Permit in China;
• Applying for a Z-visa or R-visa;
• Applying for a Foreigner’s Work Permit; and
• Applying for Resident Permit.

Citizens of Hong Kong, Macao, and Taiwan do not need to go through the administrative procedures for hiring foreign employees – they are under the same treatment as mainland Chinese in employment management.

Applying for a notification letter of foreigner’s work permit in China

The Notification Letter of a Foreigner’s Work Permit in China shows the company's intent to hire a specific foreign national. The application process needs the cooperation of both the employer and the employee.

Important Tip An employer looking to hire expats must register on the online service platform of the Ministry of Service and Technology (http://fuwu.most.gov.cn/) to get its account at the first time of use, with required documents submitted online.

After registering successfully, the company can submit the application for the Notification Letter of Foreigner’s Work Permit in China, along with other required documents, through the online service platform of the Ministry of Service and Technology.

Upon acceptance of the application, the decision-making body will review the materials and make a decision within 10 working days to approve or decline the employer’s request to hire a foreign worker. A Notification Letter of Foreigner’s Work Permit in China will be produced online upon approval. For Tier A talents, the time could be reduced to five working days.

The company should help the employee apply for the Notification Letter of Foreigner’s Work Permit in China before their entry into China and then apply for the Foreigner’s Work Permit within 15 days of their entry. If the employee is already in China, the company can help the foreign employee apply for the Foreigner’s Work Permit directly.

Applying for Z-visa or R-visa

After obtaining the Notification Letter of Foreigner’s Work Permit in China for the foreign nationals it intends to hire, the company needs to make sure that the expatriates are entering China with the proper visa.

Among the 12 types of visas stipulated in the Entry-Exit Regulation 2013, both Z-visa and R-visa can be used as work visas, while the requirements for the latter are considerably higher than the former.

• A Z-visa is the most commonly used visa for employment. It is used by foreigners who are actually employed by a company that has been incorporated in China (either domestic or foreign-invested), or who plan to undertake any commercial performance in China;
• An R-visa is a relatively new type of visa issued to high-level foreign personnel and those possessing skills that are in shortage in China. Under China’s tiered talents system, the R-visa is usually applicable to Tier A talents; and
• The M-visa is known as a "business visa". Although it cannot be used for employment purposes, it enables companies to invite foreigners to China for commercial and trade activities and may thus be useful for doing business in China.

The following documents will be required when applying for a Z-visa or R-visa:

• Application form;
• Passport valid for at least six months;
• Recent passport-size photo; and
• Notification Letter of Foreigner’s Work Permit in China.

Under the unified work permit system, the official ‘letter of invitation’ is no longer required to apply for a Z-visa or R-visa.

The visa application may take around five working days, depending on the working procedure of each embassy. Once the visa is granted and the foreign employee arrives in China, they will require a Work Permit and a Resident Permit in addition to registering their Temporary Residence (Accommodation Address).

How many foreign employees can a company hire?

No regulation explicitly stipulates the number of expats a single company can hire in China. In practice, however, local government agencies tend to refuse applications if they think the company unnecessarily hires too many foreign employees. When assessing the necessity of hiring foreigners, the authorities consider the applicant’s business scope and size, registered capital, internal structure, and the specific position in question. However, there are no firm rules on the matter, and companies are reviewed on a case-by-case basis.

Applying for a foreigner’s work permit

The unified work permit system.

Previously, China’s work permit system included two different kinds of work permits - the Alien Employment Permit and the Foreign Expert Permit.  Under this system, it was unclear which work permit the candidates should apply for. Moreover, the application system was largely paper-based and highly bureaucratic, resulting in months-long turnaround times.

The government introduced a unified work permit system to streamline the foreign employment system and avoid deterring high-quality foreign candidates from working legally in China. Under this new single work permit system, a unified model is administered by the State Administration of Foreign Expert Affairs (SAFEA) and its local branches, thereby eliminating the confusion and inconformity of the two-permit system.

In this new system, each applicant is assigned a unique ID number that does not change, regardless of permit renewal or change of employer. Documentation requirements are standardized and reduced by nearly 50 percent, with submissions like personal CVs and application letters no longer required.

The tiered talents system

A tiered talent classification system was also introduced with the unified work permit system to attract more high-level foreign talents. Under this system, foreign workers are classified into three tiers:

• Tier A - highly qualified top talents;
• Tier B - professional talents in line with labor market demand; and
• Tier C - other foreign talents in line with labor market demand.

The classification is based on the desirability and eligibility of the expats through a comprehensive evaluation system. This evaluation system includes a point-based system, a catalog for guiding foreigners working in China, a labor market test, as well as a quota administration system. Applicants are also assigned points based on their educational background, salary level, age, past achievements, work experience and length, and Chinese language level. Applicants applying to work in less developed areas may receive additional points. The State Administration of Foreign Experts Affairs (SAFEA) has released detailed scoring criteria and other specific standards to evaluate ex-pats on the online service platform of the Ministry of Science and Technology.

The three-tiered talents are subject to different administrations. Applicants placed in Tier A are eligible for service through a “green channel”, which offers paperless verification, expedited approval, and other facilitation measures. Tier A talents are not limited by age, education, degree, or working experience. However, applicants placed in Tier B are controlled according to the labor market demand, and applicants placed in Tier C are strictly limited by quotas and other relevant rules.

Temporary residence registration

According to the Exit and Entry Administration Law of the People’s Republic of China, all foreigners in China are required to register their place of residence or temporary accommodation with the local police within 24 hours of arrival at the address. This applies to all foreign nationals in China, as well as Hong Kong, Macao, and Taiwan residents, whether you are in China for a short-term visit, such as for tourism or business, or living in China long-term for work, study, or family. Failing to register in time may trigger a warning or even a fine up to RMB 2,000 (US$274) in serious cases. 

Online application for foreigner's work permit

Within 15 days of entering China, the company should apply for a Foreigner’s Work Permit for their foreign employee. The application should be filed through the Service System for Foreigners Working in China by submitting the following documents:

• Application form for Foreigner’s Work Permit;
• Verification of past employment;
• Verification of education or a verification of professional qualification;
• Criminal record certificate;
• Physical examination record for foreigners or overseas Chinese;
• Copy of the job contract or appointment letter;
• ID photo; and
• Information of accompanying members.

Documents required by the applicant’s employer:

• Download publications An Introduction to Doing Business in China 2024 Registration form;
• Business license and organization code certificate;
• ID information of the employer/agent who is responsible for the registration; and
• Industry license documents.

It takes 10 working days for the SAFEA in charge to verify the documents and decide whether to approve them. For Tier A talents, the time could be reduced to five working days. The Foreigner’s Work Permit in China shall be issued on-site upon approval.

The validity period of an employment permit

The Foreigner’s Work Permit in China is normally valid for one year. The validity period can be raised to two years for Tier B talents and five years for Tier A talents. However, the validity of the following documents may not be exceeded:

• Employee’s passport;
• The term on the company’s business license; or
• The registration certificate of the employer.

The Foreigner’s Work Permit in China will also be subject to annual review.

For foreigners switching companies or changing nationalities during the validity of their Foreigner’s Work Permit in China, they should deregister their old permit first and then apply for the new one without leaving China, as mentioned above. If only the personal information - name, passport number, and position - is changed, the Foreigner’s Work Permit in China could be simply amended instead of re-applied for.

Did You Know When re-applying for the Foreigner’s Work Permit in China, the applicant will not be required to submit the original paper document for verification again.

Obtaining a resident permit

After the employee is granted a work visa and has successfully entered China, the hiring company must help them apply for a resident permit within 30 days of the entrance. Receipt of a resident permit signifies the completion of the administrative procedures for hiring foreign employees, allowing the employee to travel into and out of China as regularly as they require.

The application takes about five to 15 working days. The application procedures vary from city to city. For example, in Shanghai, the applicant is required to show up in person at a government office to take a digital picture to confirm it is the same person as the passport holder from the application.

The term of validity of the resident certificate is determined in accordance with the validity of the Foreigner’s Work Permit in China, which is usually up to one year. Certain foreign employees can apply for five-year resident permits in some cities, such as Beijing and Shanghai, subject to higher qualifications.

Foreign Permanent Resident ID Card

The Foreign Permanent Resident ID Card in China is a legal identity document for foreigners granted permanent residency, serving as their primary identification. It streamlines administrative tasks by allowing cardholders to register for accommodations and purchase transportation tickets for cars, boats, and planes without presenting a foreign passport. This card improves the living experience in China by simplifying various legal and administrative processes for permanent foreign residents.

Benefits of Chinese permanent resident status

Renewal of foreigner’s work permit in china.

Renewing the Foreigner’s Work Permit in China is not as difficult or time-consuming as making the initial application. However, companies must be organized enough internally to know when each foreign employee’s visa will expire. If the Foreigner’s Work Permit in China is not renewed upon expiry, it will be deregistered automatically.

To renew the Foreigner’s Work Permit in China, the employing company should apply to the SAFEA in charge 30 days prior to the expiry date, with the following documents submitted:

• Application form for renewal;
• An employment contract or other proof of employment;
• Visa or other valid resident permit; and
• Foreigner’s Work Permit in China.

The renewal process takes around five working days. It is recommended that visa applications and renewals be coordinated by a reliable agent unless your organization is already structured to manage the visa effectively.

Latest travel requirements for China

China Briefing tracks the very latest policies and requirements for international travelers seeking to navigate China's complex travel and immigration requirements.  

Visa relaxation

China has introduced several preferential visa policies aimed at promoting people exchange and enhancing its business environment. Notably, the number of countries eligible for China's 72/144-hour visa-free transit policy expanded to 54 in November, with Norway included in the updated list.

Effective from December 1, 2023, China unilaterally offers 15-day visa-free travel to holders of ordinary passports from France, Germany, Italy, the Netherlands, Spain, and Malaysia.

It’s important to note  that citizens from these countries  must still apply for a visa  if they plan to stay in China for more than 15 days or intend to study, work, settle, or attend interviews in China.

Additionally, from December 11, 2023, to December 31, 2024, China will reduce visa fees by 25 percent across the board for foreign travelers. Moreover, China and Singapore are in discussions to establish a mutual 30-day visa-free travel arrangement, aiming to enhance people exchanges between the two countries.

These measures collectively contribute to making business travel to China more accessible, easier, and more convenient.

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Digital Business Cover Letter & Invitation

We provide an easy to use online form to create business cover letters and invitations.

• Simply fill in the data for the traveler and press 'submit.'
• You will receive emails with your business cover letter and invitation. 
• Print them out.  They will have all the correct formatting and complete information, be addressed to the appropriate consulate, and include any special wording or information needed for your visa.
• If you require more than one Business Cover Letter and Invitaton, please complete each form separately.

Each time you request an Invite Letter, the cost is $10.00.

Each time you request a Business Cover Letter, the cost is $25.00.

Please complete this form to generate your Customized Business Letter and Invitation.

For more information email [email protected]

* Fields are required

Travel Information

Applicant details, employer details, host details, payment method.

A 6.9% processing fee is assessed on government agency fees when they are paid by CIBTvisas. Learn more

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Other Services

• Government Authorities, Visa Application Centers or Invitation Providers may require special information such as ethnicity, race, religion, trade union membership, health related information, biometrics or information about criminal history be provided as part of the application process. When this information is requested, the questions cannot be skipped as part of the application process. CIBTvisas is required to collect this information and send to the Government Authorities in order to successfully complete the process.
• Government Authorities, Visa Application Centers, Logistics and Application Support Companies, Invitation Providers and/or Translators/Solicitors are often located outside the EU region. When this is the case, it is necessary for the information to be shared outside the EU in order to successfully complete the process. Many countries outside the EU do not have equivalent data privacy laws. We will use all reasonable care to maintain the confidentiality of such information transferred.
• If you withdraw consent, we will terminate any further processing of your information as soon as practicable and notify any third party to whom we have provided this information to cease any further processing. This will not result in any refund of fees paid to date.

For more information about how your data is used, please refer to our Privacy Policy

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China Business Visa

US Passport Holders:

Type M Visa

• Submit  your signed passport  having  two (2)  completely   blank visa pages  and  6 months validity beyond the travel dates. If you need help securing , renewing , or updating your passport, please contact GenVisa at 800-845-8968   for requirements and fees.
• Application Form completed online, printed and signed. For tips on filling out online applications, please click HERE .
• Contact Form – Click HERE   to print.
• One (1) recent professional passport-type photograph. See special photo requirements for Chinese visa photos.
• Clear copy of Driver’s License or government ID in each traveler’s name as proof of residence.
• A copy of your round-trip airline tickets, itinerary, or e-ticket; or letter of confirmation from a travel agency confirming entry and exit from mainland China. The itinerary must show the applicant’s name, date of arrival and departure from the country, and flight information.
• If you are staying in a hotel(s), provide copies of confirmed hotel confirmations.
• Where You Stay Form , original signature is required in Blue or Black Ink.
• A letter from the organization to be visited in China , including all of the following:
• Applicant’s name
• Passport number
• Gender and birth date
• Purpose and dates of visit
• Places to be visited
• Full contact information of inviter
• Seal and signature of company representative. (Faxes/scans accepted.)
• The invitation is also known as a “ Visa Notification Form ” from the PRC Ministry of Foreign Affairs, the China Foreign Economic Relations and Trade Commission, or from any authorized government entity. This invitation should be arranged by your host in China and may be emailed or faxed to you.
• A business letter of responsibility is required to be typewritten on your company letterhead and addressed to:  Embassy of China, Visa Section, Washington D.C.

The letter must explain all of the following:

• The purpose of travel
• Business reference to be visited in China
• Guarantee financial support for the applicant while in China
• Return transportation to the U.S.

Genvisa Service Fee:

$299.00  per visa (30 days or more)

• Add  $55.00  per person for expedited service within 30 days
• Add  $85.00  per person for expedited service within 21 days.

Note: Processing times are varies by Jurisdictions based on appointment availability

Consular Fee:

• $140.00 per visa  – Single, Double or Multiple entry fee.

Return Postage: 

Continental USA Only:

• $55.00  FedEx Letter (Next Business Day – up to three passports)
• $48.00  FedEx 2nd Business Day
• $85.00  FedEx Letter (Saturday Delivery)

Alaska, Puerto Rico, Hawaii, U.S. Virgin Islands: 

Add $90.00  to the shipping fee chosen above

If you apply now, the Standard Processing time for a new passport is…

China business visa or trade visa, M visa for short, is issued to…

Effective March 19, 2023, Jordan has discontinued issuance of Stamp Visas and implemented…

In order to facilitate the people-to-people exchanges between China and other countries, the…

Generations Visa Service 2233 Wisconsin Ave NW Suite 405 Washington, DC 20007

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The information on this website is for informational purposes only; it is deemed accurate but not guaranteed. It does not constitute professional advice. All information is subject to change at any time without notice. Contact us for complete details.

  I.Visa Types and  Required Documents

  Annex 1  Important Tips for online COVA visa form filling

(1) Please carefully read the prompts and requirements of the COVA form system, and complete the entries of the visa application COVA online form step by step, making sure that the information is true, accurate and complete. Please note: Once the application form has been submitted, it cannot be modified in any way.

(2) The " location " option  for submitting the visa application should be in line with the consular jurisdiction.

(3) Basic personal information. Surname, given names, gender, date of birth, nationality, passport number, passport type, etc. must be exactly the same as those on the passport information page, otherwise your visa application will be returned.

(4) If you were born in China (including Hong Kong, Macao and Taiwan), please note:

1. Application form 1.1D The Chinese name (if applicable) must be entered in Chinese with the Chinese character input method, please do not fill in "Chinese", "Chinese", etc.

2. In the application form 1.6G, select "Yes" for "former nationality", and then select the nationality information.

3. Item 1.6H of the application form is required. If the applicant is applying for a Chinese visa for the first time, this entry will be automatically generated during the form filling process; but if the applicant has previously applied for a Chinese visa, this entry will not be displayed when filling in the online form, and the form must be printed out and supplemented by hand-written Chinese name and other information. This Item cannot be empty.

(5) Fill in the work experience and educational background

1. Please fill in the work experience in the past 5 years.

2. The “position” and “duty” of the application form 3.2D and 3.2E must be filled in completely.

3. Please fill in the highest diploma/degree in 4.1 , and the diploma/degree and major in 4.1B and 4.1C must be completed.

(6) Completely fill in each address

The address of the spouse in 5.5A of the application form must fill in the address of the current location, not the address of the place of birth. The address must be filled in completely, including street, city, state, and country.

(7) If you choose "not applicable" for any entry in the form, you need to state the reason for “not applicable”.

(8) Printing and signing. After completing the COVA online form filling, you must print out a full set of application forms, including the "Confirmation of Online Visa application" and "Visa Application Form of the People's Republic of China" (depending on the individual filling situation, a total of 8 to 9 pages will be generated). All the pages of the forms must be printed to turn in, the signature and date on the Confirmation Page and the 8th page of Visa Application Form of the People's Republic of China must be handwritten by the applicant him/herself. Visa applicant under the age of 18 is signed by their guardian, and meanwhile add a handwritten signature in the "For person filling in the application on the applicant’s behalf".

  Annex 2  Contents of S1, S2, Q1, Q2 Visa Invitation Letter

Inviter’s name XX, gender X, date of birth: XX, Chinese ID number XXX (or foreign passport number XX, Chinese permanent residence card number XX), current address in China is XX, contact phone number XX, email XX.

I hereby invite the following relatives to visit China for a short-term visit/long-term residence. He/She plans to go to China on XX, and stay in China for XX days.

Invitee information: name XX, gender X, date of birth XX, nationality XX, passport number XX, and the relative relationship with the inviter is XX.

Inviter's signature:        Date:

  Annex 3  Cont ents of M， F and L Visa Invitation Letter

(1) Personal information of the invitee: name, gender, date of birth, passport number, etc.

(2) Information about the invitee’s visit to China: reason for coming to China, date of arrival and departure, place of visit, relationship with the inviting unit or inviter, who will pay for the travel, etc.

(3) Inviting party information: inviting party name, address, tel e phone number, official seal, legal representative or inviter’s signature, date, etc. (the information must be included in the text of the invitation letter)

  Annex 4    Where You Stay Form  ( Download )

Please note: According to the v isa application requirements, if the applicant is not in the United States, he cannot apply for a visa to the Chinese Embassy or Consulate-General in the United States.)

II.Process of Visa Application

The  consular jurisdiction   of the Embassy  of the People ’ s Republic of China   includes : Washington D . C . , Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, Wyoming, Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, Oklahoma, Texas, Puerto Rico.. Please confirm that the applicant lives in the above-mentioned states before submitting the visa application.

(1)Visa applicants   need to   log on   to   the website   “ China Online Visa Application (COVA) ”   to fill in the COVA   forms .

After completing the COVA forms as required, please   make sure to  print the full set of COVA forms (8-9 pages)  and  sign   on the Confirmation Page and the 8 th   page .   If the COVA forms   are   not prepared   as guided, the application will not be accepted.

(2)   The physical application documents   can be submitted to the Visa Office within the office hours   by the visa applicant or by an agent .

(3)  In addition to the printed   and   signed   COVA forms, visa applicants also need to prepare the physical   Required Documents (include   "A.Basic Documents"   and   "B.General Documents")    to   submit   on-site   to   the   Visa   Office. If the physical documents   do not meet the requirements   or not sufficient, the application may be returned, and the applicant   may need to fill in the COVA forms  again .

(4) Please check all the information on the visa is correct when picking up. If there is any inaccuracy, please tell the staff immediate ly in case inconvenience brought by the incorrect information. Credit card (Master or Visa card only), money order or cashier's check are accepted for on-site pick-up. 

III.  Processing Time and Fees

Regular service:  4 business days

Express service:  3 business days (urgent situation)

Note:  The above processing time is average and for reference only. Some applications may require longer processing time that a pick-up date cannot be confirmed until notified by the Visa Office.

For visa processing fees, please  click   here .  

IV.Address and Contact Information of the Visa office

Address of the Visa Office :

2201 Wisconsin Avenue NW, Suite110, Washington, D.C. 20007 U.S.A.

Office Hours:

9:30-14:30 (Monday to Friday, closed on weekends and holidays)

Email address: [email protected]

Phone number:

001-202-855-1555 (12:30-16:30, Monday to Friday, except for holidays)

Face mask is required upon entry.

Business Cover Letter Example & How-To Guide in 2024

You’re a master of negotiation.

You can analyze a balance sheet in your sleep, and you've got industry know-how down to a science.

But all your business acumen evaporates when you’re staring at a blank screen, trying to draft your cover letter.

Your career centers on effective communication and strategy, and yet this is the one place you’re lost.

Don’t worry. We know your struggle, and we’re here to help.

In this article, we’re going to teach you:

• What a Job-Winning Business Cover Letter Looks Like
• 5 Steps to Writing a Flawless Business Cover Letter
• 3 Essential Cover Letter Tips for Business Professionals

Let’s get started.

Business Cover Letter Example

5 Steps for the Perfect Business Cover Letter

You've just seen a top-notch business cover letter that's sure to get noticed.

Now it's your turn to learn how to write a cover letter that shows off your skills and lands you that job! Just follow the steps we're about to dive into:

#1. Put Contact Information in the Header

Start your business cover letter by putting your contact details at the top, just like you would on your resume header . Here's what you should have up there:

• Full Name. Place your full name near the top corner of the page.
• Job Title. Use the exact title mentioned in the job ad you're applying for. With hiring managers juggling multiple roles, being specific helps them, which helps you.
• Email Address. Go with a professional email. Ditch quirky emails you might have had in your younger days. For example, [email protected] is a no-go, but [email protected] works just fine.
• Phone Number. Make sure it's a number where you can be reached easily. If the job is international, include the dialing code.
• Location. Your city and state (or country) are enough. But if you're looking for a remote role or planning to move, make that clear in both your resume and cover letter.
• Relevant Links (optional). Adding links to any important websites or social media profiles, like LinkedIn, is always a good idea.

After sorting out your details, focus on the hiring manager's contact information :

• Company Name. Write down the company's name.
• Hiring Manager’s Name. Include the hiring manager’s name, if you can find it.
• Hiring Manager’s Title. If you find out the hiring manager’s exact job title, say, the Director of Business Development , use that title instead of just "Hiring Manager."
• Location. Add the city and state (or country) of the company, especially if they have multiple locations. You can add the street address if you want to be super specific.
• Date (optional). Including the date you wrote the cover letter adds a professional flair.

#2. Address the Hiring Manager

Once you've got all your contact details down, it's time to address the person who'll be reading your cover letter .

Trust us, "To Whom It May Concern" is not how you want to start your first impression.

Do a little homework first. Look up the company website, the job ad, or their LinkedIn profile to find the person who’s hiring for the job you’re after. You should be able to find their name somewhere and add it to your cover letter.

Then address them by using "Mr." or "Ms.", followed by their last name. If you're not certain about their gender or marital status, their full name works fine. For instance:

• Dear Mr. Thompson  
• Dear Alex Thompson

But if you couldn't find any information on the hiring manager or the head of the business department you’re looking to join, no worries. You can still address your letter to the team or the company at large:

• Dear Business Department  
• Dear Hiring Team  
• Dear Human Resources Team  
• Dear Head of Business

#3. Write an Eye-Catching Opening Statement

Hiring managers spend just a few seconds on each application before deciding if it’s worth reading more into it.

That's why nailing the start of your cover letter is key, especially when you're eyeing a business role. Lead with why this job catches your eye and some of the skills you’re bringing. Showing real enthusiasm for the role or the field can also make a hiring manager take a second look.

Doing your homework about the company pays off. The better you understand them, the more you can show how well you'd fit their culture. It's a strong signal that you're not just throwing applications left and right but are genuinely keen on this specific role.

Depending on your career stage, you might want to start your business cover letter with a standout achievement or any skills that make you a shoo-in for the job. Just keep it short and sweet. The goal here is to spark interest, so the hiring manager will read the rest of your letter.

#4. Use the Cover Letter Body for the Details

The core part of your cover letter is your chance to shine as a business professional . Here, you want to go beyond the bullet points on your resume to really sell your skills and experience.

And don't just repeat your resume. Use this space to highlight what sets you apart from the competition. If you have any big wins in the business world, this is where you want to mention them. Take cues from the job ad to tailor your letter accordingly. 

For example, if you're applying for a role that requires strong analytical skills, focus on achievements from your past that prove you've got what it takes. Instead of talking about general leadership qualities, point out how you've used analytics to drive business growth.

Being knowledgeable about the company you're applying to can earn you extra points. If you're familiar with their market presence or have insights into their business model, weave that into your letter. It makes the hiring manager see you as a more suitable candidate when compared to the rest.

Make sure your enthusiasm shines through your entire letter, so it’s obvious you want this job, not just a job. Express your excitement for the role and be confident in stating how you can add value to their team with your unique skills and experience.

Looking for more inspiration? Check out our other cover letter examples !

#5. Wrap It Up and Sign It

Nailing the conclusion of your cover letter is essential. You want to assure the hiring manager that they've made the right choice in reading your application to the end.

Write a brief conclusion to your cover letter so you can recap why you're the ideal candidate for the business role you’re targeting. Briefly reiterate some of your most relevant skills, but don’t go overboard. The idea here is to summarize your key selling points.

Then add a call to action. This could be an invitation for the hiring manager to further discuss your application or to arrange an interview. This leaves a lasting impression and nudges the hiring manager to do something, which increases your odds of progressing to the next step.

Lastly, sign your business cover letter like a real professional. Just pick an appropriate closing line and sign your name underneath. Here's a sample:

Feel free to contact me at your convenience so that we may arrange an interview and further discuss how I can contribute to your business goals.

Warm regards,

Alex Johnson

If "Warm regards" feels too clichéd, other professional yet approachable options include:

• Yours sincerely,
• Yours truly,
• Thanks for your time,

3 Essential Business Cover Letter Tips

You already know the basics of crafting a solid business cover letter.

Now, let's take yours to the next level with some tailored cover letter tips for the business world.

#1. Match Your Resume

Your cover letter should echo the professionalism of your resume.

Presentation skills matter, and your application is the first place you get to showcase yours. If your resume and cover letter don’t pair well, you could come off as an unpolished candidate.

Make sure your text is positioned neatly on the page, and keep the font uniform all the way through. Just as you'd handle a business proposal, pay attention to those page margins and the line spacing. And while you’re at it, remember to keep it brief—an ideal cover letter is always one neat page.

Or Use A Cover Letter Template Instead

Are you trying to get your application out there as soon as possible?

Our resume builder is a lifesaver. Use it to create the best business resume in minutes, and grab one of our matching cover letter templates to complete your application. 

Every one of our templates is designed with feedback from hiring managers from around the globe, so they meet all industry standards and give your application a sleek, professional look.

#2. Mention Skills

Hiring managers want to know what you can bring to the table, and there’s no better way to show them than by mentioning your skills.

Your business cover letter should always include the most essential skills from your resume . Your skills tell the hiring manager what you can do and how much they might need to train you. But only if you mention your skills in the right way.

Don’t just toss them in there randomly, like a salad. Connect the dots for the hiring manager by weaving a narrative that backs up every skill you mention. For example, if you're good at data analysis, explain how that skill helped improve a past employer's quarterly earnings. 

The key here is relevance. Discussing your skills in context shows you're not only skilled but also aware of how those skills can benefit the company. It paints a picture of you as a well-rounded candidate who’s both qualified and ready to hit the ground running.

#3. Proofread the Final Draft

Never underestimate the importance of proofreading your cover letter.

A single typo or grammatical error might seem small, but to many hiring managers, it can scream "carelessness”—a crucial cover letter mistake for any candidate who claims to have “an eye for detail”.

Hundreds of applications get tossed aside for the same reason. So, to make sure your business cover letter is spotless, take the time to read it multiple times. Consider asking a friend for a fresh perspective, just in case you missed something yourself.

We recommend you also use a spell-checking tool like Grammarly . Don’t trust it blindly, though - you should always take the time to decide for yourself if it’s correct. Clean and polished writing shows professionalism, which can make all the difference in your application's success.

Key Takeaways

And that’s all there is to writing your business cover letter!

Hopefully, we’ve inspired you, and you’ve prepared your application for that job you’ve been eyeing.

But before we say goodbye, let’s do a brief recap of what we mentioned:

• The top of your business cover letter should have a header where you include your contact information as well as the hiring manager’s. Just make sure it’s factually correct.
• Your opening paragraph should be captivating, or else the hiring manager might not bother to read more of it. Mention why you’re writing and be enthusiastic, so it shows you’re genuinely interested.
• The body of your cover letter should include the bulk of your sales pitch. Focus on your relevant achievements, qualifications, and skills and how they relate to the job you’re after.
• Make sure your cover letter matches your resume. This shows a professional touch, and it helps the hiring manager pick out your application from all the rest.

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

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To use our visa invitation service, due to the sensitive personal data required, we ask that all applicants apply through their own CBBC account. If you do not have an account, please set one up here before proceeding. 

Click here to apply for a CBBC visa invitation letter

If you already have a CBBC account, please click the link above and complete all sections before submitting. As part of your request, you will need to upload the following documents (where applicable):

• A clear scanned copy of the photo page within the applicant’s passport
• UK residence certification letter if nationality is not British (excluding EU citizens). 

Once you have submitted your personal data, you will be directed to a secure link to make your online payment.

CBBC Visa Invitation Letter Service Fees:

• CBBC Members: £30.00 + VAT
• Non-Members: £50.00 + VAT

When will I receive my Visa invitation letter? Once you have submitted your letter request and made online payment, our team in China will process your data and issue the invitation letter within 3-4 working days.

Please note:

• The CBBC invitation letter is not your Chinese visa, it is a supporting document. See guidance below on applying for your Chinese business visa.
• To obtain a visa for China, your passport must be valid for at least six months from the planned date of entry
• Allow enough time before your visit to obtain the letter and complete the formal visa application process through the Chinese Visa Service Centre in London, Manchester, Edinburgh or Belfast.

Chinese Visa Application procedure: All visa applications are dealt with by the Chinese Visa Application Service Centres (CVASC) in London, Manchester, Edinburgh or Belfast. For detailed information on CVASC please visit www.visaforchina.org.

From the home page, once you have selected the city where you will submit your visa application, there is a Step-by-Step Guide to help you understand the requirements and documents, photos and costs of the Chinese visa application process (The cost is broken into two parts – main visa fee and CVASC service fee).

Visas can be processed by the Centres on a regular four-day service, or an express three-day service (with a premium). There is an additional fee should you request that your passport is returned via Post. Please check with the CVASC for latest prices and service times.

Important notice: CBBC will use our best efforts to process your visa invitation letters as soon as possible. However, CBBC accepts no responsibility for any delays in Visa processing caused by the Chinese Embassy or any other governmental organisation participating in the visa process. CBBC has no influence on your application to the Chinese Embassy or other agency for a Visa to travel to China and cannot be held responsible for the outcome of your Visa application.  

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Center for Strategic and International Studies

Intern – trustee chair in chinese business and economics – communications (summer 2024).

• Share This: Share Intern – Trustee Chair in Chinese Business and Economics – Communications (Summer 2024) on Facebook Share Intern – Trustee Chair in Chinese Business and Economics – Communications (Summer 2024) on LinkedIn Share Intern – Trustee Chair in Chinese Business and Economics – Communications (Summer 2024) on X

At CSIS we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from traditionally underrepresented groups.

The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 200 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe.

The Trustee Chair in Chinese Business and Economics is seeking one part-time paid communications intern who can help implement the program’s social media and communications strategy during the period from May 28th, 2024 until September 2024. The ideal candidate will be highly motivated, professional, passionate about social media, and has an interest in China’s political economy.

The hired candidate will be paid hourly, commensurate with experience ($17.00/hour for current undergraduate hires, $18.00/hour for hires with a bachelor’s degree, and $19.00/hour for hires with a master’s degree).

Essential duties and responsibilities Essential functions may include, but are not limited to the following:

• Curating the program’s social media accounts.
• Promoting the program’s activities on a regular basis primarily via Twitter and LinkedIn.
• Finding new ways to improve the program’s social media presence and supporting with metrics and analytics compilation.
• Assisting in writing and editing event summaries and other written communication as dictated by program needs.
• Performing a variety of other Trustee Chair related duties as assigned.

Knowledge, education, and experience

• Must be at least a current undergraduate senior. Must have at least a 3.0 GPA (on a 4.0 scale) from an accredited U.S. institution or equivalent from a non-U.S. institution.
• Must be eligible to work in the United States.
• Must be able to commit to 20 hours a week.
• Must have excellent verbal and written communication skills.
• Must have social media experience including Twitter and LinkedIn.
• Must have the ability to work well independently and as part of a team.

Physical requirements and work conditions

The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate. This job can be fully remote, fully onsite, or hybrid.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Affirmative Action/Equal Opportunity Employer.

How to apply

Applications will be reviewed on a rolling basis. Please apply by no later than April 26, 2024. All applicants must submit the following in one PDF:

• Cover letter. Please include a short summary of your previous social media experience, including links to relevant accounts if applicable.
• School transcript.