transfer application letter sample

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How To Write A Transfer Request Letter And Email (With Examples)

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If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

how to write your letter of transfer: examples & tips

What is a letter of transfer and when do you need it, how to write a transfer request letter, 2 transfer letter samples, explore remote-forever tech jobs at epam anywhere.

With a focus on remote lifestyle and career development, Gayane shares practical insight and career advice that informs and empowers tech talent to thrive in the world of remote work.

A letter of transfer allows employees who are happy with their current employer but need to alter an aspect of their employment to formally request specific types of changes. If you need a letter of transfer to make a move within your current company, here’s an overview of how to write one, a couple of examples, and more information to get you started.

A letter of transfer is a formal document that allows an employee to request a change to an aspect of their employment. It’s written by the employee who wants to alter a facet of their working arrangement, and it typically addresses either a supervisor, company leader, or human resources manager.

Types of transfer requests

Generally, transfer requests are either location- or position-oriented. Location-oriented letters of transfer may ask if a role can shift from a location chosen by your employer to a different company facility or ask to work remotely instead of in a formal office.

In some cases, relocating while working remotely may also make a letter of transfer a necessity if formal approval is required. This is more common if you’ll end up working from another country , but it may also apply if you're simply changing cities or want to work remotely and travel for a short period, such as a working vacation.

Transfer request letters for position changes can involve a few scenarios. For instance, if you’re in one of the company’s remote IT jobs and want to move to another IT function, submitting a letter of transfer is typically part of the equation. Often, a transfer request letter also works if you need to alter your hours. For example, if you’re trying to figure out how to request to go from full-time to part-time, you’ll usually need a letter of transfer as part of the formal process.

Writing a formal letter of transfer is reasonably straightforward. Here’s an overview of the sections it needs to include.

Contact information

The first thing you need on your transfer letter is your contact information. Include your full name and address, phone number, and email. It’s also wise to list your current position title and department. By doing so, it’s easier for any reviewing party to understand who you are within the organization.

Additionally, you’ll want to list the contact information for the receiving party. Usually, it’ll either be addressed to your manager or an HR professional, and you’ll need to include their full name, job title, and company address.

Formal greeting

After the contact information, you need a salutation. Typically, “Dear” followed by the person’s name works well, as that clearly shows who the intended recipient is and that they’re the ones being addressed.

Introduction

Following the greeting, you need to write an introductory paragraph that outlines your reason for writing. Typically, you’ll start by restating who you are, including pertinent details like your position title, current department, and employee number (if assigned one). Additionally, you’ll state the type of transfer you’re requesting, such as a location or position change.

Letter body

After the introduction, you’ll use the body of the letter to outline your reasoning for requesting the transfer. Provide evidence that helps the recipient see why granting your request isn’t just beneficial to you but to the organization as a whole. It’s also wise to openly ask the recipient for their assistance, positioning what you’ve outlined as something you’re asking for rather than something you’re demanding.

The final paragraph of your letter of transfer includes expressions of appreciation. Essentially, you want to ensure you thank the recipient for reviewing the request and any efforts they take after reading the letter.

Following the conclusion, you want to close the letter. Options like “Regards” or “Thank You” work well. Then, follow that with your signature.

Read full story

Reviewing a transfer letter sample makes seeing how a letter of transfer is supposed to come together, making it easier to write your own. For the contact information and greeting, you’ll want to use the following format:

After that, what the letter states will vary depending on the nature of your request. Here are some samples, including a sample letter for transferring to another position and an example of how to ask for a transfer to another location.

Requesting a transfer to another position: a letter sample

How to ask for a transfer to another location: example.

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How to Write an Effective Transfer Request Letter + Samples

If you intend to relocate to a different state or city and your current workplace has a branch in your intended location. In that case, you can write a transfer request letter to your company’s management to seek a transfer to this other location. 

A transfer request letter is a formal letter to your boss informing them that you would like to transfer to another branch of the same company. If you’re looking to relocate, this is an easy way to get a job in the new location and help you settle in faster. 

The first step to writing a transfer request letter is to speak with your manager or boss. After your meeting, you can proceed with writing your letter. 

A well-written transfer request letter drastically increases your chances of your request being approved. This article will discuss the step-by-step guide to writing a transfer request letter and include some samples to help you write your own letters. 

How to Write a Transfer Request Letter

Here’s a practical guide on how to write transfer request letters:

1. Begin with a formal greeting. When writing transfer request letters, you must remember that you’re writing professional letters. As such, your letters must follow all professional etiquette, including but not limited to a formal salutation. Since you’re writing the letter to someone familiar, you can use “Dear ‘Mr/Ms/Mrs’ (and the last name of the recipient)” An example of this is “Dear Mr. Frank”

2. Write the introduction: After the salutation, the next step is to write the purpose of the letter. In this section, state your name, position, and include the branch and location you want to transfer to. 

3. State your reason for requesting the transfer: When stating your reason for the transfer, you do not need to go into too much detail. Your reason can be outlined in one sentence. If your manager requests a meeting with you to discuss this further, you can explain properly in that meeting. 

4. Briefly mention your work history: This section of your letter states how long you’ve been working with the company and your contributions. If you’ve had any significant achievements, include them in this letter section. 

5. Conclude the Letter: Your transfer request letter should end with you appreciating the recipient for their consideration. This is also the point to state that your CV is attached to the letter. 

6. Attach your CV: The sole purpose of including your CV in your letter is to remind the management of your skills and accomplishments. If you decide to include your CV, ensure it is a recent and updated version. 

7. Do not be overly casual: Granted, you’re sending the letter to someone you’ve worked closely with, but this doesn’t mean your letter should be void of all professionalism. 

How to Protest an Unfavorable Transfer Via Email

Examples of Transfer Request Letters for Various Reasons

Transfer request letter for relocation, transfer request letter for medical reasons, transfer request letter due to relocation of partner.

How to Write a Transfer Certificate Application Letter + Samples

Transfer Request Letter Continuation of Studies

Tips to ensure your transfer request is approved.

Discuss with your manager. Before writing a transfer request letter, it is important that you have a physical meeting with your manager first (if you work in person). This way, you can get the proper guidance you need to write your letter. 

If you can, it would also help your case if you reached out to the manager in the other location. This helps your case and makes the transfer process ultimately easier. 

There’s an unlimited number of reasons to request a transfer request letter. If your company doesn’t have a branch in the state you’re moving to, you could send a letter to your boss for permission to work remotely. This would be relatively easy if your company has a culture of hiring worldwide. 

We’ve included some samples to help you write the perfect transfer request letter. 

About The Author

Jim Blessed

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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How to Write a Transfer Request Letter

If you’re looking to make a change in your career, it doesn’t always mean looking for a new employer. If your company is large enough, you can move into a different position or to a new geographical location by sending a transfer request letter. 

We’ll explain some circumstances where it makes sense to ask for a transfer and share how to write a transfer request letter that will help get your move approved. 

What is a transfer request letter?

A transfer request letter is a written request to management asking for a change to your position, department, or location. 

You might request a transfer if you’re moving for personal reasons but want to remain with the company. Or, you might write a transfer request letter if you’re looking to try something new by moving into a different position from the one you currently hold. 

A written letter helps you make the case for why HR should give your transfer the green light. However, it shouldn’t be the first step in making your request. 

Instead, it should come after you’ve had a discussion with your manager to let them know you’re interested in a transfer. This conversation gives you the opportunity to gauge their feelings on a potential transfer, get feedback that might help you make a stronger argument, and ensure they’re not blindsided by your official request. 

Why it’s important

A transfer request letter serves two purposes. 

First, it acts as the official written documentation of your interest in a transfer. Copies should be provided to your manager and your HR department. 

Second, it functions as a cover letter emphasizing your skills and conveying how the transfer would benefit the company. If your company requires internal candidates to go through a full application process, your transfer request letter can kick-start the proceedings. 

When should you send it?

When you’re relocating.

Maybe life circumstances are taking you to a new city, but you want to remain with your current company. A transfer is the perfect win-win option if they have a branch in your new location. Your company will be happy to retain a good employee, and you’ll avoid the inconvenience of going through a job search on top of a move. 

When you want to change departments

In some cases, different departments within the same organization will have similar roles in their staffing charts. Take project managers, for example. The marketing department might use project managers to keep the company’s marketing campaigns on schedule, while the research and development department might rely on project managers to keep the company’s engineers on track. 

Transferring to a different department allows you to put your skills to use in a new context and with a different team, which can be a good way to change things up if your career is feeling a bit stagnant. 

When you’re looking to try something new

Professionals today rarely follow a straight and narrow career path. People are much more likely to try different things and work in a variety of positions over the course of their career than they were a few decades ago. 

Transferring to a new role–either one that’s parallel to your existing job or a new type of position entirely–is an ideal way to advance your career while remaining with a company you enjoy working for. 

What to include in a transfer request letter

A brief summary.

Introduce yourself and explain the purpose of the letter.

An overview of your history with the company

Describe your tenure and express your thanks to the company for the opportunities it has provided you.

The reason for your request

Give a general explanation of why you’re seeking the transfer.

The argument in your favor

Explain why the move would serve the interests of the company and how you’d contribute in your new role.

Your resume

This can be provided as an additional attachment.

What you should omit

• Extensive detail. Avoid oversharing irrelevant details, especially if you’re looking to transfer because of tensions on your existing team.
• Casual language . Don’t assume a transfer is a done deal just because you’re already an employee of the company. Your letter should be written in a professional tone, the same way you’d write a cover letter when applying for a new job.

Letter of request for transfer example – different position

Mr. Stanford, 

I’m writing to request a transfer from Essential Electric’s customer service department to its sales department.

I’m grateful for the many opportunities I’ve been afforded during my three years as a customer support representative. During that time, I’ve maintained consistently high call success rates and have exceeded team goals for cross-selling and upselling.

I learned of an open position for a junior sales representative and believe my knowledge of our customers’ needs would make me an asset in the role. I’m invested in the company’s mission to bring affordable, reliable utilities to the communities of Western Michigan and would be excited to continue to grow with the organization. 

I am attaching my resume for your review and look forward to discussing the opportunity with you further. 

Many thanks for your consideration, 

Jordan Petrosky

Transfer request letter example – different location

Ms. Smythe, 

I would like to inquire about transferring from Riverwood Development’s Orlando office to its Fort Lauderdale location. I will be relocating to South Florida to be closer to family there and would welcome the opportunity to remain with a company I greatly enjoy working for. 

During my six years as a business development specialist, I have established strong community ties that have served the organization in the form of new clients and beneficial partnerships. As a South Florida native, I would leverage my existing connections to forge new relationships in the Fort Lauderdale area that could help the company establish a stronger foothold in this rapidly expanding market. 

My timeline is flexible, and I’d be willing to assist in finding and training my replacement in the Orlando office if my transfer were to be approved. 

Thank you kindly for your consideration, 

Cassandra Jackson

Writing a professional letter that states your request and presents the benefits to your employer is an important step in transferring to a different role where you can find a new growth path within your current company.

Reviewed and verified by Pete Newsome

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• Letter Writing
• Formal Letter Writing In English
• School Transfer Application

School Transfer Application: How to Write and Samples

There might be many instances where you will have to shift from one place to another for educational, professional or personal reasons. In such scenarios, informing the head of the institution/company about your situation is mandatory. Just like a relieving letter is proof that an individual is relieved from all their duties, is eligible and free to join another institution, a school transfer certificate does the same for a student. In this article, you will be introduced to the format of a school transfer application. Go through them and also check out the sample application letters for better understanding.

Table of Contents

How to Write a School Transfer Application?

Student transfer letter to another school, transfer letter to change school, frequently asked questions on school transfer application.

In our school life, you will have written a lot of applications and letters for some or the other reason. Once you have learnt to write an application to the principal , it would be easy to write letters for various concerns as the format followed is the same.

A school transfer letter should be addressed to the principal of the school, mentioning the reasons behind the transfer. You can write an application requesting a TC if you are planning to move to another branch of your school or from one school to another. The format for writing a school transfer request letter would include the student’s address, the address of the school, date, subject, and the reason behind the transfer of school explained in the body of the letter. End the letter with a complimentary closing, signature and name in capital letters.

The points which can be added in the transfer letter are:

• Reason for transferring to a different school or branch
• Details of the student like class, section, roll number etc.
• The period of study and the date of leaving the school

School Transfer Request Letter Samples

A school transfer application has to be written in the formal letter format. Check the school transfer request letter samples provided below for better understanding.

2nd Main Road

Dairy Circle, Koramangala

22nd February, 2022

The Principal

St. Mary’s International School

Sub: Request for transfer letter

Respected Madam,

I am Sarmistha Tripathy, mother of Sharmili Tripathy (student of your prestigious school and studying in Class 7 B, with admission number 1234), would like to inform you that my daughter has cleared the Air Force School entrance exam. I had mentioned about our intention to admit her in the Air Force School to the admission committee on the day of admission. As per their instructions, I am writing this letter to request you to issue my daughter’s transfer letter.

The admission process begins on the 1st of March, so it would be of great help if we could get the transfer letter on or before the 27th of February. I request you to kindly consider my request and do the needful.

I would like to inform you that she has already cleared the entrance exam of Christ School of Social Sciences in Mumbai, and they have sent the admission offer letter to join the school. Therefore, I request you to kindly issue the transfer certificate to her at the earliest so that it can be helpful for us to get her admission done without any delay. I have attached the admission offer letter, a copy of her ID card, and the admission letter of your school, along with the application.

Thank you in advance.

Yours faithfully,

(Signature)

SARMISTHA TRIPATHY

Mother of Sharmili Tripathy

Attachments:

• Copy of ID card
• Admission offer letter of the new school
• Admission letter of the current school

449, Saheed Nagar

Bhubaneswar

2nd February, 2022

Kendriya Vidyalaya No-1

Unit-9 Bhubaneswar

Sub: Requesting a Transfer Certificate to Bhopal Branch

Respected Sir,

I am Athish Rao, father of Joanna Rao, a student of your prestigious school studying in Class 8. I beg to state that I have been transferred to the Bhopal army campus; and so I would like to avail a transfer for my daughter from Unit-9 Bhubaneswar branch to the Army Campus Bhopal branch. We are shifting to Bhopal by the end of this month and it is not possible for me to leave her behind. So, I request you to kindly consider my application and provide her with a Transfer Certificate at the earliest so that I can start her admission process at the other campus. I have attached all the relevant documents needed for the TC, as informed.

Father of Joanna Rao

Admission no. 2345

• Admission letter
• Acceptance application from the new school

How can I write a school transfer application to my principal?

You can write an application following the format as mentioned below stating that you want to transfer from the current school to the other and mention the reason behind leaving the school.

Your address

XYZ School,

I am ____ of class ____ section ___, with admission number ____. I beg to state that I want to transfer from ____ school to ____ school for _____(reasons). I kindly request you to issue the transfer certificate at the earliest.

Yours sincerely,

Parent’s signature

Can I write an application for transfer from one school to another?

Yes, you can write an application for transfer from one school to another if you want your child to study in some other school, but remember to mention the reason behind leaving the school.

What are the documents we need to provide to request a transfer certificate?

For issuing a transfer certificate, you will have to write a school transfer application addressing the principal of your school and stating the reason behind leaving the school. The documents required are the admission letter from the current school and the admission acceptance letter from the new school or branch. You can check with the school’s office to learn the documents they require to issue the transfer certificate.

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Transfer Waitlist

The waitlist at UCLA and other colleges is used to manage new student enrollment. While UCLA aims to enroll the maximum number of students possible, the waitlist provides an opportunity for high-caliber applicants to be considered for admission if space becomes available after the Statement of Intent to Register (SIR) deadline. Being on the waitlist is a measure of academic competitiveness, but it does not guarantee admission. 

For transfer waitlist applicants, consideration for admission occurs if space becomes available after June 1st. The waitlist is by invitation only, and applicants must opt-in to be considered by May 15th through the My Application Status website . To be fair to all applicants, additional materials (including letters of recommendation) cannot be accepted and will not be reviewed if sent. However, there is space provided in the Waitlist Option form to provide updates and additional information. Students on the waitlist are not ranked, and we do not know how many students will accept our waitlist offer. We notify students as early as possible after June 1st, and we will update students throughout the summer.  

Applicants can be on the waitlist for more than one UC campus if offered the option. It is advisable to accept another college's offer before their deadline, as being on the waitlist does not guarantee admission. Changes to the Waitlist Option form can be made until May 15th, after which no further changes will be accepted.

Additional information for waitlisted applicants, including FAQs, can be found through the My Application Status website .

If admitted off the waitlist, students will be eligible for financial aid if they submitted their application (FAFSA or California DREAM Act) and listed UCLA (school code 001315) as one of the schools on it.