sending assignment to hr email

AI, Your Side Hustle Hero to Make Money from Home

Think AI is just for super-smart scientists? Nope! There are tons of ways you can use AI to make some serious cash from home.

Ready to turn your tech-love into a side hustle? Here are some amazing ideas:

1. The Content Creation Powerhouse

Ai, your writing buddy.

Imagine having a writing assistant that never gets tired, bored, or has writer’s block! AI tools like Jasper and Rytr help you crank out blog posts, website copy, product descriptions, and even creative stuff like poems or short stories.

You can write paid articles for websites or companies, or use AI to make your own online business shine with tons of fresh content. AI can even help you find ideas and make sure your writing is on point!

Pics in a Flash

Ever wish you could draw anything you imagine? AI image generators like DALL-E and Midjourney let you do just that!

Just type in what you want to see – like “a cat flying a spaceship” or “a watercolor landscape of a hidden waterfall” – and the AI will create it.

You can sell your images on stock photo sites, use them to make your blog posts stand out, or turn them into cool digital art pieces you can sell online.

Movie Magician

AI can help you become the next editing superstar! Services can cut and paste video clips, add background music, and even turn your dialogue into subtitles for different languages.

Imagine helping YouTubers make their videos snappier, or editing short videos for businesses– it’s a skill you could even be paid for!

2. AI Expert Services

The global chat champ.

If you know another language (or more!), AI translation tools become your BFFs. Instead of taking forever on translations, AI does the basic work, and you fine-tune it for accuracy and style.

Get gigs translating websites so they reach worldwide markets, translating important documents, or even adding subtitles so movies and videos can be enjoyed by everyone!

Meet Your Robot Assistant

Businesses want to offer help 24/7, but that’s impossible for humans! That’s where chatbots come in.

Platforms like Dialogflow let you “train” little AI assistants to answer common questions, take orders, or gather information from potential customers even when everyone’s asleep.

It’s like coding and customer service rolled into one cool job.

Data Detective

AI is amazing at spotting patterns way too huge for humans to see alone. You can offer services by using AI to analyze mountains of social media chatter to see what people really think about products or brands.

Investors might pay you to use AI to spot stock market trends. Businesses might want you to use AI to track their rivals and see what sneaky plans they might be hatching!

3. Affiliate Marketing with a Techy Twist

Ai reviewer: the ultimate comparison tool.

Imagine being able to gather tons of information on different products in a flash! That’s what AI lets you do. Let’s say you want to review the best robot vacuums.

AI tools can help you scrape customer reviews, compare features across different brands, and even summarize the pros and cons. You write awesome reviews, include your special affiliate links, and whenever someone clicks your link and buys, you earn cash.

It’s like being a super-helpful shopping guide and getting paid for it!

Super-Niche Websites: Your Secret Weapon

Sometimes the biggest money isn’t in the broadest topics, but the super-focused ones. Imagine a website not about pets, but all about the cutest outfits for teacup poodles! AI tools help you find these “micro-niches” – topics huge groups of people are obsessed with but might have fewer websites dedicated to them.

Once you’ve picked your niche, AI can help with everything else. It can find keywords that help people find your site, suggest tons of article ideas, and even help you write some of the content.

AI can also help you find products related to your niche to promote with affiliate links, making your awesome website into a money-making machine.

4. Build Your AI Empire

Tool time: coding for cash.

If you have some coding skills, you can build super-useful, bite-sized AI tools that people will happily pay for. Think of common problems people have: resizing a ton of images is a pain, long articles can be a drag to read, and catching every single grammar error is tough.

You could build simple tools that offer AI-powered solutions – a quick image resizer, an article summarizer, or an extra-smart grammar checker. Sell these tools on online marketplaces, and suddenly you’re not just using AI, you’re selling it!

Plugin Power: Supercharge Popular Programs

Do you know your way around popular software like Photoshop, Excel, or even game design programs? You can become a plugin superstar! Create little add-ons that use AI to do cool new things.

Maybe your plugin adds AI filters to Photoshop, or teaches Excel to predict future patterns based on the data. Find platforms that allow developers to sell plugins for their software, and your creations could make you money while helping others work smarter.

AI Business Sensei: The Ultimate Consultant

If you get really good with AI, and understand how businesses work, you could make serious money as a consultant. Companies often have no idea how to start using AI to their advantage.

You could be the expert that helps them! Teach them how AI can find them new customers, help them analyze huge amounts of data to make better decisions, or even automate some parts of their business to save them time and money.

As AI gets more important, companies will be desperate for consultants like you!

Things to Remember:

Humans still needed: the ai hype is real, but….

AI is a powerful tool, but it’s still just that – a tool. It can mess up, make stuff that’s just plain weird, or even be used for harmful things if we’re not careful. That’s where you come in!

Your job is to double-check AI’s work, make sure it sounds natural and makes sense, add your own creative spark, and be the one to make sure the AI is doing good, not harm.

Find Your Thing: Be the Specialist

Trying to be an expert in everything AI-related is a recipe for a headache. Instead, become known as THE person for something specific.

Are you the best AI product reviewer for tech gadgets? The go-to person for building customer service chatbots? The genius who finds hidden stock market patterns using AI?

Specializing makes it easier for clients to find you and know exactly what you can do for them.

Never Stop Learning: The AI Train Keeps Rolling

AI technology changes at lightning speed! New tools, techniques, and updates are happening all the time. To stay ahead of the game, you’ve got to be curious and willing to learn.

Subscribe to tech newsletters, mess around with new AI programs as they come out, and take online courses. The more you know about cutting-edge AI, the more valuable your skills become!

Interview Assignment Email Template

Use this email template to send an assignment to your candidates during the hiring process. For some positions, a written assignment or test will help you evaluate your candidates’ skills through a real work project.

Set candidates up for success by letting them know about your assignment process ahead of time.

Here’s what to include:

• Make the deadline clear upfront
• Mention the exact timeframe for the assignment
• Provide contact information for any additional clarity needed
• Include a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do.

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps (template to follow).

Email template for sending an interview assignment or test project: Template #1 - Briefing the assignment

Subject Line: Assignment for the [ Job_title ] position

Hi [ Candidate_Name },

I’ve attached the assignment we discussed during our last chat, along with instructions to help you complete it.

Please don’t feel pressured to provide the “perfect answer”. The goal of this assignment is to help us better understand your skills and give us an idea of how you approach tasks relevant to the [ Job_Title ] role. It would be great if you could send this over to us [ within X time frame or by Y date ].

Please do not hesitate to get in touch if you have any questions.

Best of luck!

[ Your name ]

[ Signature ]

Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment

Hi [ Candidate_Name ] / Dear [ Candidate_Name ],

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

• Resources 
• Recruiting Email Templates 
• Interview Assignment

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How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

• Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
• Review your assignment to ensure it meets the requirements and makes sense.
• If your instructor has provided a specific email address or subject line to use, make note of it.
• Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

• Double-check all the information before sending the email to avoid any errors or omissions.
• Use a professional email address and avoid using casual or inappropriate language.
• If there is a specific email format recommended by your institution, consult it for guidance.

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Apr 10, 2023

How to write an email sending documents with 6 samples

Sending documents is an essential skill in the professional word. Gain confidence by reading our tips and check out 6 document email samples at the end.

Lawrie Jones

Table of contents

If you're working in an office, you're probably sending documents every day. But are your emails up to scratch?

Whether emailing customers, clients, or colleagues, we can show you how to create better messages. We break down document emails into the basic building blocks, showing you how to create better correspondence.

We'll explore how to use the correct language, tackle tone of voice and structure, and then finish with 6 solid gold samples and a template.

What to write in an email when sending documents

Let's start with the good news. You don't need to write a long and detailed email when sharing documents. The attachments are what matters, so you'll just need to introduce them, explain what they are and explain why you're sending them.

Here are some of the principles for writing better document emails:

• Use clear language.
• Keep messages clear and concise.
• Include relevant information about the purpose or context of documents.
• Spend time getting the tone of voice right for your audience (formal for customers and clients and friendly for colleagues, friends, and family).
• Stay polite and professional at all times.

Writing document emails can be as simple as a few sentences, or it can stretch to half a page. Focus on the easiest and most effective way of sharing your message.

Before writing emails, ask yourself the following:

• What do you want someone to do with the document? Do you need to request action from the recipient? Make it clear if you need them to act, like review, comment, or proofread it.
• Is there a deadline? Always add a deadline for a response if required.
• Do you need to provide instructions? You can add details about how documents can be used. You can also offer guidance (and restrictions) on whether documents can be shared and with whom.
• Do you need to provide access? Remember to share access to those files before sending online documents (like Google Docs ). For password-protected files, be sure to include the password!
• Do they need to confirm receipt? If you're sending something important, like a bill or invoice, it's always a good idea to ask for confirmation of receipt. This is also important when sharing sensitive documents to ensure they've ended up with the correct person.

Email format for sending documents

Writing document emails is an essential skill used in business, and they're easy to put together. We can separate the email format for sending documents into three sections:

• Document email subject line
• Email body copy
• Closing lines and sign-off

Here we explore each in more detail and provide some sample sentences you can use in your daily emails.

1. Email subject line for sending documents

OK, so this is super simple. You need to use your subject lines to explain what your messages are, what's included and anything else (such as a deadline).

The basic principles are familiar. Keep document message subject lines short and informative. Here are a few examples:

• Documents attached – (what the documents are attached)
• Q1 Sales figures – Attached with this email
• Please find (the document name) attached
• (Document title) – Attached
• Please review by (date) – (Document details)

2. Email body with documents attached

In the email body, we get down to business.

You need to provide a brief introduction and introduce your documents. Then, you can add the context and purpose of your message and clear instructions about what they are and why you're sending them.

• Attached you can find the sales figures for Quarter 1. The spreadsheet provides a breakdown of all sales in each product area. This provides a snapshot of all activity and shows we're making significant progress toward achieving our targets.

You'll also want to set out the next steps. For example, you can add contact information and a call-to-action (CTA) with actions, deadlines, and deliverables.

• Please confirm that you have received the latest report and are happy with it. Once you have confirmed this, I will share it with the rest of the sales team.

3. How to end email when sending documents

Time to sign off and send with a professional closing. Be sure to include essential information, such as a CTA and contact details.

• Thanks in advance for reviewing this quarter's sales figures. If you spot any issues or want to chat about them, please get in touch with me at (insert details). I look forward to hearing from you.

Before sending, it's important to re-read your messages and ensure the spelling and grammar are up to scratch.

Finally, double-check that you remembered to attach the document you're sending and check you've managed permissions and included any passwords.

6 sample emails for submitting documents

By now, it should be evident that sending documents is pretty easy – but in this section, we'll show you.

Here are 6 sample emails for sending requested documents covering several everyday situations you'll find in business. We provide a bit of an intro for each sample, highlighting the critical points you must get across.

1. Sample email for submitting documents

Here's a stripped-back sample for sharing documents. We won't go into detail; we're just delivering the documents and assuming the person receiving them knows who you are, what you're sending, and why.

2. Sample email for sending documents to HR

HR departments might want to see copies of your qualifications, permissions to work, driving license, or other documents.

Here's a sample email for sending documents to HR after an interview.

3. Sample email for document review request

Sometimes you'll want approval on a document, such as sales figures, before sharing it more widely. You can use this email template when asking someone to review a document.

In this sample, we introduce what the document is and lay out our request. We also explain the next steps and include a deadline for return.

4. Sample reply email to document submission

If someone has sent you a document, it's professional to email them to confirm you have received it. Begin each message with a brief thank you and build from there.

Before sending, double-check that you can open the file and do what is needed. It can be embarrassing to have to message back if you can't access a document!

Ready to respond? Here's our sample outlining how to reply when receiving documents.

5. Sample email for sending documents to a manager

When emailing your manager , you'll want to stay polite and professional. We'll assume they already understand the content of the attached document.

However, you'll still need to add your deadline and outline the next steps to ensure you get the response required to do your job.

Here's how to write an email to your manager when sending documents.

6. Apologies for the delay in sending the document email sample

Forgotten to send some important documents? It happens, and here's how to deal with it with a polite apology email .

First, provide a brief apology and an explanation for the delay. Then provide details of the content and context of the documents and clear instructions about the next steps.

Next time, put a note in your diary and don't forget to send the documents!

Email template for sending documents

If your situation doesn't fit the samples here (or you don't like them), this customizable template should do the trick. Each section can be updated and adapted.

By the end, you've got a professional business email for virtually posting your digital documents.

Work from top to bottom should leave you with an email ready to cut, paste, and send. (Remember to attach your documents, or you could look a little silly!)

Final words are attached below...

Sending emails with documents attached isn't exactly exciting, but it is easy. Follow our basic principles and use our samples and template to create compelling messages for every situation and circumstance.

When sending documents, don't waste time getting creative; instead, craft something short and to the point, and it'll do the business.

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Effective hiring: Optimizing interview assignment emails

• Why it's important to optimize recruiter emails

Test assignment before the interview

Test assignment after the interview.

• Email signature

Wrapping up

Balancing clarity and ease during email correspondence with candidates will not only ensure effective communication but also create a positive experience. Remember that a clearly defined task is already half the battle. Therefore, you need to be specific in formulating and setting an assignment.

Valeriia Samoilova,

Sometimes a single communication can decide a candidate's success or cost them a big chance. That's why it's important to pay attention to your emails at all stages of the interview process. Our article provides practical tips on how to write interview assignment requests with a focus on clarity, efficiency, and engagement so that candidates understand what is expected of them and can demonstrate their abilities. We'll also talk about how you can create professional designs for your emails on your own.

Why it's important to optimize recruiter emails

• 77% of job seekers view the interview process as key to joining a company, and 83% say a negative experience could deter them;
• 80% of candidates who receive a positive communication experience become brand advocates, recommending the company to other talented people;
• 75% of professionals took their current jobs due to the positive experience they had during the application process;
• 94.9% of job seekers prioritize knowing how to follow up after applying;
• 68% of candidates have quit a job application process midway because of its length and complexity;
• 83% of candidates believe a clear timeline would significantly enhance the recruitment experience;
• 70% of candidates agree that assessments help them demonstrate their potential;
• 31% of candidates expect to receive personalized messages about job opportunities from employers;
• 73% of job seekers say looking for a job is one of the most stressful events in life.

With this in mind, let's talk about how to maximize the candidate's positive experience through email communication.

Why use it:

• to assess the technical or specific skills of candidates before spending time and resources on in-depth interviews;
• to narrow down the pool of candidates to a higher quality one, making the interview process more efficient;
• to check interest: sending a pre-interview ToR also helps assess the candidate's interest and motivation.

Email structure:

• Introduction: Start with a brief introduction and the company name, thank the candidate for their application, and express your interest in considering them for the position.
• Purpose: Clearly explain the reason for the test task and how it fits into the overall recruitment process.
• Task details: Provide a detailed description of the task, including objectives, expected outcomes, and any specific instructions or resources the candidate may need.
• Timeframe: Set clear deadlines so that the candidate has enough time to complete the assignment without being rushed.
• Support: Provide contact information for any questions or clarifications about the written assignment, showing support and openness to communication.
• Next steps: Outline the next steps after the assignment is submitted, including how and when the candidate can expect to hear from you or receive details about potential interviews.

If you haven't spoken with the candidate before and need to send a test task, I recommend first sharing key and compelling details about the company, including a team photo. Then, detail the stages of the recruitment process, highlighting the inclusion of a test task, its purpose, and the benefits it offers to the candidate.

Here are a few general tips for when you need to send a test assignment:

• Use a friendly tone: Even in professional correspondence, it's possible to maintain a light and friendly tone. Let's not forget that there's a living person on the other side of the screen ❤.
• Be specific in formulating the test and setting the task: Clarity of instructions helps avoid misunderstandings. It's necessary to thoroughly describe all details, including deadlines. Present steps or requirements clearly and sequentially, but do so in a friendly manner without turning the email into a set of strict rules. A clearly stated task is already half the success.
• Use simple and clear language: Avoid overly complex or specialized jargon and formalism.
• Show care and humanity: It's possible to include small personal remarks or demonstrate care and interest, for example, by inquiring about their workload and noting that we can meet them halfway by slightly adjusting the deadlines. We strive to make the correspondence warmer and more personal.
• Offer help and support: Make it clear that you're ready to answer questions or provide additional information if something is unclear to the candidate.
• Conclude the email positively: Express hope for further cooperation or thank the candidate for paying attention to the email.
• сheck the email for mistakes and proofread it;
• structure your message: Use paragraphs, lists, and bullets to organize the text; this not only makes our email with the test clearer but also makes it easier to perceive the information.

I'll add, just in case, that we do not go beyond the bounds of friendly-professional communication. In any interaction, it's important to remain humane, polite, and caring.

Test assignment template by Stripo

• verification : After interviewing candidates and selecting the top few, a test assignment finally confirms their suitability based on practical skills; most often, it is a second or final interview;
• analysis: At this stage, the company can analyze the candidate's approach to problem solving, creativity, and ability to cope with the real tasks that the job entails.
• Personalized approach: Start by referencing specific topics or discussions from the interview to personalize the email and increase the candidate's interest.
• Rationale for the assignment: Explain why you're sending them this assignment now, focusing on its importance in further assessing their suitability for the role.
• Necessary instructions: As before, provide comprehensive information about the task, expectations, and evaluation criteria.
• Deadline: Clearly communicate the deadline, making sure it is reasonable given the complexity of the task and the candidate's potential current employment.
• Availability for questions: Offer the candidate the opportunity to contact you if they have any questions, emphasizing your commitment to a transparent and communicative selection process.
• Acknowledgement: Recognize the effort and time the candidate has invested in this stage of the process and express your appreciation for their continued interest in the position.

If you have already communicated at the preliminary stage of the interview, then address the candidate in the follow-up email like this: "Thank you for choosing to spend time with our company. We hope this experience will be useful for you." Be polite and friendly.

As always, a test assignment should contain clear instructions. But I think at this stage, it is also important to sell the company and the idea so that candidates feel the value of the brand.

If you are not sending a mass email but writing to an individual directly, you need to personalize it. Use the candidate's experience in technology or other areas as something that interests you in them. For example, "I saw that you have experience with Java and Kotlin technologies. Our project is currently migrating to these technologies, and your expertise would be very useful."

I agree that it's a good idea to make the email more personal. We can mention the experience the candidate talked about in the interview and explain how it will help in accomplishing the task.

In this article, I want to highlight the importance of your email signature , which significantly enhances the professionalism and credibility of your communications. It should contain essential information such as the manager’s name, position, and additional contact details, including your phone number, LinkedIn profile, and other relevant links. Consider adding a link to employee reviews of your company; this can provide candidates with valuable insights, helping them make a more informed decision about joining your organization.

It is also important to note that emails lacking signatures might not align with specific regulations, risking classification as spam. By including a signature, you boost the likelihood of your emails being delivered successfully.

(Source: Stripo email signature)

Would you like to create a similar signature in a couple of minutes? Use Stripo's signature editor for free.

We reviewed examples of emails with a test assignment and discussed their content. But what if I told you that you can actually create their designs by yourself in a matter of minutes?

Stripo has several solutions for this:

• ready-made interview assignment email templates — you can use a variety of designs and edit them for your own purposes;
• modules — prepare, save, and combine the elements in your recruitment emails;
• custom email design — when you need to create something unique.

With our email editor, you don't need to know HTML and communicate with designers and developers. You can build professional emails on your own in minutes.

You might also like

Interview assignment emails are crucial for enhancing the candidate experience and streamlining the recruitment process. In incorporating expert recommendations and showcasing effective email examples, we've highlighted the significance of clear, engaging communication. Stripo's services simplify email design, allowing hiring managers to create professional emails quickly, improving interaction with candidates. Using Stripo's user-friendly email templates and design tools can save you time, reducing the effort to just a matter of minutes, and enhance the quality of your recruitment emails. Let’s create your next email together and transform your recruitment communication into an impactful candidate experience.

ZenHR – Human Resources Management System

7 must-have hr email templates.

Emails are essential to our day-to-day work, especially for HR professionals. However, sometimes taking the time to compose professional well-structured emails can take up a significant amount of time that can be better spent elsewhere. That’s why we’ve created some ready-to-use email templates for busy HR professionals. In addition to our Essential HR Email Templates , ZenHR brings you some more must-have templates that you can fully customize, depending on your company’s policy.

Here are 7 must-have HR email templates you’ll need:

1. employee warning email .

Sometimes you will have employees that fail to adhere to company policies and have to deal with employee misconduct. Depending on your company’s disciplinary action policy, it might be best to first issue a verbal warning and advise the employee on how to correct their behavior before sending an official notice. We’ve made it easier for you to address these issues with our editable “Employee Warning” email template. 

Make sure to clearly communicate any employee’s wrongdoing to help employees understand how their misconduct impacts the company and their work, what the consequences are, and what they can do so that they don’t face more serious disciplinary actions. 

Employee Warning Email Template

Email Subject Line: Warning Notice for [Misconduct type, e.g., Attendance] / Warning Notice

Dear [Employee’s name] ,

You are receiving this Warning Notice due to your [Misconduct type] that is negatively affecting your performance at work and your team’s productivity. We take [Misconduct type] seriously and expect all our employees to comply with our company’s [Name policy] .

You have violated [Name policy] by [specific example of what they did, i.e., how many times it happened, who is affected, etc.] . We understand unexpected issues can arise. We can be flexible, but we still expect our employees to be professional and act in our company’s best interest.

This warning is considered the first step in [Company name] ’s discipline process. You are requested to correct your behavior and [example of how you would expect them to behave in the future] . Otherwise, we’ll have to take further disciplinary action, including termination.

I’m available to discuss any issues you face that have caused your [Misconduct type] . Please, contact me directly if there’s any way I can help you.

[Your name]

[Signature]

2. Employee Termination Email

Letting someone go is a difficult job that no one enjoys, but sometimes you just can’t avoid it. By this point, the employee should have had some warning that termination may be coming. Consider arranging a brief meeting with the employee to let them know they’re being let go before you send them an official “termination of employment” letter.

This email template, “Employee Termination,” is designed to help you close your employment relationship with the employee on good terms.

Employee Termination Email Template

Email Subject Line: Official Termination Letter

We are sorry to inform you that as of [Termination date] , you’ll be no longer employed with [Company name] . As discussed, we believe this is the best decision because of [reason for termination, e.g. ‘this is the final step in our disciplinary process/ a decision we made after the end of your Performance Improvement Plan’] .

From [Termination date] on, you won’t be eligible for any compensation or benefits associated with your position. Please return [Company assets that must be returned] by [Date] to [Where or to who they should return their company assets, e.g., ‘Human Resources office’].

You are entitled to [Mention any financial payments that will be provided to the employee, including their salary, unused leaves, vacations, etc.] 

Please remember that you [have signed /have to sign] [Mention any documents or agreements the employee has signed/ has to sign before leaving, such as confidentiality policy and nondisclosure agreements]. 

If you have questions or clarifications regarding your compensation, benefits, company assets, or anything else, please feel free to contact me.

We wish you the best of luck.

[HR signature]

3. Interview Confirmation Email

During your hiring process, you will be scheduling interviews left and right with multiple job candidates. To make this process easier, use this  editable “Interview Confirmation” email template to send an email confirming a candidates interview where you can also clarify any necessary details like:

• Date and time of the interview
• Estimated duration
• Name(s) and job title(s) of the interviewer(s)
• Format and topic of the interview (e.g., candidates will complete a test or discuss their assignment)

If this is the first interview with candidates at your office, include:

• How to get to your office (e.g., provide directions and/or map, or point out some landmarks nearby)
• How to enter the building as a visitor (e.g., if they need to bring their ID)
• Where to park (if your office is located in a busy area)

Interview Confirmation Email Template

Email Subject Line: Confirmation for Interview – [Company name] / Interview With [Company name] for the [Job title] Position

Hi [Candidate’s name] ,

I would like to confirm your interview for the [Job title] position. This interview gives us a chance to [what you’d like to discuss, e.g. ‘discuss your assignment’] and get to know you better. Below are the details of your interview:

When: [Date and time, e.g., Monday, May 16th, at 11 a.m.] – the estimated duration is [e.g., 30] minutes

Where: [Full address and link with the specific location, directions, and/or video link]

Who: [Name(s) and job title(s) of the interviewer(s)]

Remember that you’ll need [mention what they need in order to enter the building, e.g., your ID, as the security guard will ask for/ sign in at the front desk, if applicable] . If you’ll be driving to the interview, [mention where they can park, e.g. ‘there is a parking lot next to our office that you may use, if applicable] .

Feel free to contact me via email or at [Phone number] if you have any questions.

I look forward to meeting with you and discussing this job opportunity at [Company name] !

All the best,

4. Interview Reminder Email

Template #1 (in-person interview).

Sending a reminder before interviews can help improve the candidate experience. Candidates will appreciate the extra mile you went to contact them and give them all the information they’ll need to come prepared for their interview. You can also avoid potential misunderstandings that might delay the hiring process, such as candidates forgetting about their interview or getting lost on the way there.

Use this “Interview Reminder” email template to refresh candidates’ memory about a scheduled meeting and/or remind them of important information before their interview. Remind candidates about the following:

• The day and time of the interview
• To bring their ID or other documents (e.g., portfolio) 
• Office directions and location
• Parking instructions

Interview Reminder Email Template

Email Subject Line: Reminder for Interview With [Company name] 

We’re looking forward to meeting you [the day of the interview, e.g. ‘tomorrow’] ! As we agreed, [the recruiter’s/ hiring manager’s name] will welcome you at [Time] in our offices.

[Remind the candidate of anything they need to bring, e.g., ‘Please make sure to bring your ID with you, as the security guard will ask for it upon entry]. Here are the directions to our offices [add a link to the office location and/or directions].

Please call me at [Phone number] if you need further information.

See you soon,

5. Interview Reminder Email

Template #2 (video interview).

Email Subject Line : Reminder for Interview With [Company name]  

We’re looking forward to meeting you [the day of the interview, e.g. ‘tomorrow’] ! As we agreed, [the recruiter’s/ hiring manager’s name] will meet with you over [name of video platform] .

To log in to the video call, [mention how they can enter the call, e.g. ‘click on this link and/or use the following details:

Username: Company name

Password: 123456]

Please make sure your camera and microphone are working properly before the interview. If you have any technical issues, feel free to contact me via email or call me at [Phone number] .

Talk to you soon!

6. Interview Assignment Email

When you find potential candidates you’re interested in, you should send them assignments during the interview process to see what kind of work they can do, especially for technical roles. Adding an assignment or test will help you evaluate your candidates’ skills through a real work project. You should let your candidates know about your assignment ahead of time. 

In the email template, “Interview Assignment,” add a deadline for your candidate to complete the assignment necessary and include instructions to help them understand what they’ll have to do. 

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it, and let them know about the next steps. You can use the below “Interview Assignment Received” email template to let them know their assignment has been received and is under review.

Interview Assignment Email Template

Email Subject Line: Assignment for the [Job title] Position / [Job title] Position Assignment

Please find attached an assignment as part of our interview process that we discussed, along with instructions to help you complete it. 

Keep in mind that there are no ‘right answers.’ This assignment is designed to gauge your skills and give us an idea of how you approach tasks relevant to the [Job title] role. It would be great if you could send this to us by [Date] .

Please do not hesitate to get in touch if you have any questions.

Best of luck with the assignment,

Interview Assignment Received Email Template 

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

Enjoy the rest of your day,

7. Candidate Rejection Email

Ignoring rejected candidates could negatively impact your employer’s brand and your company’s candidate experience. Taking the time to explain why you’re rejecting a candidate shows them that you appreciate the time and effort they took to apply to your job and won’t leave them guessing.  

This “Candidate Rejection” email template is designed to help you send rejection letters and maintain a relationship with your applicants.

Candidate Rejection Email Template 

Email Subject Line: Your Application to [Company name]

Thank you for your interest in [Company name] and the time invested in applying for the [Job title] opening.

After careful consideration and upon evaluating other job candidates, we regret to inform you that we have chosen to move forward with a different candidate for the [Job title] position.

Our team was impressed by your skills and accomplishments, and we think you could be a good fit for other future openings. 

We highly encourage you to apply to any of our upcoming positions, so please continue to check our website for any future job opportunities. 

We wish you all the best in your future professional endeavors.

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Amanee Hasan is a Senior Content Writer at ZenHR, an award-winning and top-rated HR solution that offers world-class HR software services in the MENA region. Her main focuses are SEO, UX writing, copywriting, and creating content highlighting the latest HR trends, and gives organizations and individuals the tools they need to create successful work environments where people thrive.

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Categories: HR Articles & Tips , HR Email Templates

Tagged as: employee engagement , Employee warning email , HR Email Templates , recruitment process , Termination letter

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