sample email to hiring manager with resume

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How to Write an Email to the Hiring Manager

Once you've written that stellar resume , you'll want to make sure it ends up in the right person's inbox and that your email piques the hiring manager's interest enough to review your application. Sometimes you'll have to submit your resume via an online platform, but emailing the hiring manager directly shows initiative.

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Template for an Email to the Hiring Manager

Download our template for an email to the hiring manager and tailor it to your requirements.

Template for an email to the Hiring Manager: (text version)

Email subject line : [Insert subject line that matches the job posting or provides details of what you can offer, e.g. Experienced, award-winning physics teacher seeks senior position at Grove High ]

Email body :

Dear [insert hiring manager’s name],

My name is [insert your full name] and I’m applying for your [insert title of post] that I heard about from [insert the person who told you about the post or mention the website you saw it on]. I have an excellent record of [insert your relevant achievements] and know that my skills and knowledge would benefit your company.

Attached, please find my resume and [insert other relevant documents like a cover letter or a competence test]. Should you require anything else, do let me know.

I look forward to discussing further details about [insert how you plan on helping your new employer in his or her ventures].

[Insert your full name] [Insert your current job title if relevant] [Insert link to your LinkedIn profile/another relevant website] [Insert email address] [Insert contact number]

How to Write an Email to the Hiring Manager:

There are a few essential things to keep in mind before sending your email to the hiring manager.

Prepare yourself before writing the email.

Analyze the job posting..

Make sure you have read and re-read all the job posting's requirements and prepared the relevant documents to the hiring manager's specifications.

Find out the name of the hiring manager.

If they haven't provided the name of the hiring manager in the job posting, try contacting the company to find out who to send your resume to, or search for the HR team online.

Sign up for a professional email address.

If you don't have a professional email account, consider signing up for one with your internet service provider or an online platform like G Suite.

Be sure to select a suitable username, such as [email protected] or [email protected].

Write your email.

Formulate an appropriate subject line..

Write an appropriate, concise, eye-catching subject line. Hiring managers get thousands of emails, and you'll want to make sure yours stands out.

Address the hiring manager by name, if possible.

Addressing the hiring manager by name is a great personal touch, and might convey that you've done your research.

Keep your email brief.

Do not include a full cover letter in the body of your email, unless instructed to do so. Simply give the hiring manager enough to want to keep reading.

Convey your enthusiasm for the job.

Without resorting to flattery, convey your enthusiasm for the position and the company. You can do this subtly in the way you express how you plan on adding value. Do your research and suggest ways you can use your skills to the company's benefit.

Be polite and concise.

Hiring managers don't have time to read long, flowery emails, so be concise and respectful. You'll also want to avoid using slang, emojis, all capitals or all lowercase, incorrect grammar, informal greetings, or sensitive information that should be discussed in person.

Include your name and contact details in your sign-off.

Remember to include your name, current position, and contact details in your sign-off, so that the hiring manager can reach you easily.

Send a test email to yourself.

Once you have formulated your email, send a test email to yourself to make sure the format, font, and attachments display correctly.

Send your email in the morning.

Be sure to send your email on a weekday, preferably between 7 am and 10 am. Hiring managers tend to get wrapped up with other work after 10 am and might miss your email.

Send a follow-up email.

You may want to send a follow-up email two or three weeks after you've sent your resume. Be courteous, mention the date you sent your resume, and ask if they require anything else.

How do you start a professional email?

Always begin a professional or formal email with "Dear," followed by the recipient's name or their title and their last name. For example, "Dear Peter," or "Dear Professor Marx."

If you don't know the name of the person, it is also acceptable to use their job title, for example, "Dear Professor," or "Dear Hiring Manager."

What shouldn't I include in a professional email?

Remember to always be polite and respectful in your professional correspondence. Refrain from using the following:

• Informal greetings or familiar language.
• All capital letters or all lowercase.
• Incorrect grammar and spelling.
• Acronyms used in text messages, like LOL.
• Sensitive information that should be discussed in person.

What do you say to the hiring manager on an application?

Your correspondence with the hiring manager will be determined by what you have read in the job posting. Be concise, clear, and professional. Remember that hiring managers are inundated with emails. You can use our template above to help you craft the perfect email.

Should you email the hiring manager directly?

Unless stated otherwise, it is almost always a good idea to communicate directly with the hiring manager. Take care when constructing your email and get someone to look over your application before you hit send.

How do you convince someone to hire you with no experience?

Most hiring managers value experience, but it's not impossible to land a job without any. Do your research on the company and impress the hiring manager with your passion, knowledge, and ideas. Using a Functional Resume will help you to foreground your skills instead of your work experience.

How do you ask about your application status?

You can send the hiring manager a follow-up email two or three weeks after you've applied.

How do you impress the hiring manager?

You can impress the hiring manager by crafting a great resume and adhering to all the job posting's requirements. Be polite and courteous in all your correspondence with the hiring manager, and go the extra mile when you complete your job application. Passion, insight, and an excellent work ethic usually makes a good impression.

How do I contact the hiring manager directly?

If the hiring manager's contact details are not included in the job posting, check the company's website, LinkedIn profile, or social media pages. If you cannot find the hiring manager's details, you could give the company a call and ask them directly.

What should I write in the subject line for a job application?

Write an eye-catching title that conveys what you want. Be sure to reference the position you are interested in as well.

Is it okay to follow up on a job application?

Yes, but give them two or three weeks to review your application first.

Related Articles:

Interview request email sample template, job application follow-up email, interview confirmation email, how to write a follow-up email after an interview, thank you email after a phone interview.

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Nov 7, 2022

How to email a resume with 8 samples and templates

At some point during your career you’ll need to send your resume by email. Here's how you do it.

Lawrie Jones

Table of contents

Are you searching for a job? Thinking of applying?

Either way, at some point, you’ll need to send your resume by email.

When sending an email with a resume attached, you’ll need to ensure your message is targeted at the right person, provides all the information you need and hits the right tone of voice. 

How to email a resume

You might be wondering, what should I write in an email when sending a resume? That's what we show you in this guide on how to email a resume.

After going over the basic principles and essential things to note about emailing a resume, you can see 8 examples of resume emails.

What to write in an email when sending a resume

For each job, US employers can expect to receive around 250 resumes . Naturally, they’re looking for reasons to discard them. Informal emails, spelling mistakes, and grammar slip-ups will see your email filed under “Junk”.

Great resume emails are simple, straightforward and easy to understand. They’re not overly funny or attempt to be friendly. But they are professional and provide a little glimpse into your personality. 

The purpose of your email is simply to give the recruiter enough information so that they are encouraged to open your resume. This isn’t a cover letter, so you don’t need to go into vast levels of detail about who you are and why you’re applying, but a short “elevator pitch” is appropriate. 

10 things to include in every resume email 

Here’s a checklist of 10 things you should write in an email when sending a resume:

• Short introduction of yourself
• Statement about the position you are applying for (to avoid any misunderstanding!)
• Brief “elevator pitch” about why you should be considered for the position
• Previous experience with similar roles or relevant results of similar jobs
• Relevant personal information (more on this in the email format section)
• Contact details (including preference)
• Helpful information (such as if you’re going on holiday in the next few days, for example)
• Offer to answer any questions that the recruiter might have (about interview dates, for example)
• Request for information on the next steps
• And remember to attach your cover letter and resume!

Should you send a resume by email?

The answer is 100% yes. Sure, in many cases, you can submit your resume through an online form, so why should you send your resume by email?

Firstly, it creates a personal connection between you and the recruiter. You’ve taken the initiative to email them, and that’s more effective than the anonymity of a web form. 

Secondly, you’re not constrained by character counts. That means you can go into as much detail as you wish (as we explain below, don’t overload the recruiter with too much information). 

Thirdly, establishing a dialogue through email enables you to send follow-up emails if you need to – and in many cases, you will need to. Even the best-planned recruitment processes can be hit by delays , so be prepared to send a follow-up (and use our guide to help!).

Use a professional email address for your resume

Like it or not, your email address is an integral part of your first impression and silly email addresses can harm your chances of getting a job, say the experts. It takes seconds to set up a new online email account, so why put your job search success at risk? 

Some people use their work email accounts to send out resume emails. While it’s not a no-no, it’s risky. Someone may inadvertently see the message, or 

Sending resume email format

Hiring managers and executives are busy people, so you want to keep your email short and sweet. By stripping your messages back to the basics, they’re quicker and easier to write – which means you can spend more time searching for jobs!

When sending a resume email, use a professional format like this:

• Resume email subject line
• Email body (following our top 10 tips for effective resume emails)

Let’s look at the critical aspects of every resume email in more detail.

1. Subject line for resume email

Your resume email is a critical part of the process. Some online guides suggest you try to be friendly or funny, but don’t. Instead, please stick to the basics, keep things simple and make it easy for anyone to understand what your email is about. 

Here are some principles for effective resume email subject lines:

• Label your email “Job application” or “Application for”
• Include the job title in the subject line
• Add a reference number

Here’s how this can work in practice:

• Job application – Marketing Director – REF000111
• Application for Marketing Director – REF000111
• Resume attached – Marketing Director position – REF000111

Of course, you can experiment and develop your own resume email subject lines. In some industries, the creative sector, you may be bolder. 

2. Email body for sending resume

The email body is where you go into details about who you are, what job you’re applying for, and why. We’ve detailed the critical parts in include in your email body above, but as a brief recap, every resume email should include the following:

• Introduction to you
• Details of the job you’re applying for (including a reference number)
• A short explanation of why you’re applying
• Any other information 

It sounds like a lot, but you can cover it in a few short sentences. See our resume email examples below to see how we’ve achieved this. 

3. How to end a resume email

The end of your resume email is your opportunity to offer to answer any questions and ask about the next stage in the process. 

As well as a closing statement, you should provide the essential information the recruiter might need. Always end your resume email with the following:

• Phone number
• Relevant social media links, like LinkedIn and Twitter
• Attach your cover letter and resume

4. Best resume email closings and sign-offs

Resume emails aren’t about being cool but clear, polite, and professional. Go with a classic email sign-off such as “look forward to hearing from you” or “kind regards”, and avoid exciting endings and exclamation marks (“Thanks!!!”).

8 resume email samples

We’ve unpacked the basics of a great resume email. Now it’s our chance to show you how to put everything into practice with 8 resume email samples.

We’ve tried to provide sample resume emails that cover several common situations. These templates include the essential hints and tips we’ve developed. 

Templates are great ways to learn how to format messages, but be sure to adapt and update these resume emails before sending them.

1. Sample email to send resume for job

This is a standard sample email for sending a resume for a job. This is a classic template that suits all circumstances, services, and sectors.

It’s not the most exciting, but it’s quick and easy to adapt, meaning you can send more applications faster. More applications mean more chances to secure a new job.

2. Sample email to send resume to recruiter

Recruiters can include those working in job agencies, internal recruiters and HR partners.

The flow of information is the same as the standard template above, but we add more detail about essentials that recruiters will need, including start dates, notice periods, and leave.

3. Simple sample email to send resume for job

If you have already had an interview with the company and you were asked to send a resume, keep it brief and simple. Sending a resume before an interview provides some vital background information and context for the company, so it’s worth doing if you can. 

4. Sample follow-up email after sending resume

As we’ve explained, you’ll likely have to send many resumes before securing a response or an interview.

If you’re excited about a position or want to understand the next steps in the process, here’s a sample follow-up email after sending a resume that you can use.

5. Sample email cover letter with attached resume

Some recruiters and some companies will request a cover letter alongside a resume. When this is the case, you can assume the recruiter will read your cover letter, which means your email can be much shorter and more precise.

There’s no need to go into much detail about why you’re passionate about the position. See what we mean in this sample email cover letter with the attached resume.

6. Thank you for considering my resume email sample

Some job seekers stop contact when they receive a no. Others will send a thank you email for considering a resume, which can establish a relationship. Here’s a classic “thank you for considering my resume” email sample.

7. Asking someone to review your resume email sample

Writing a resume isn’t easy, and after spending days poring over the details, it’s often a good idea to get someone else to check it before you send it. So here’s a sample email asking for someone to review your resume.

8. Sample how to respond to a resume received email

If you’re a manager or recruiter, you’ll probably have to send hundreds of emails responding to resumes. Here’s a standard professional sample response that you can cut and paste.

Best email template for sending resume

You’ve read our 8 sample resume samples, but we’ve saved the ultimate email for last. Here’s the best email template for sending a resume by email. 

Final words on sending your resume via email

If you’re searching for a job, you’ll spend lots of time sending out your resume. By breaking things down into chunks, it’s easier to apply them in practice.

When you come to write your resume emails, remember to follow our top tips, be professional and provide some insight into your personality.

You’ll likely experience rejection when sending out your resume, but don’t be disheartened. Your perfect job could be an email away!

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5+ Sample Emails When Sending a Resume to an Employer [Mail Templates]

Are you applying for a job via Email?

If yes, then this guide will help you understand the fundamentals of sending a resume to an employer via email. 

In this digital age, sending your resume via email has become the norm. However, it's not just about attaching your CV and hitting 'send.' The email you craft to accompany your resume can be the game-changer that sets you apart from the crowd.

The answers to these questions will help you understand the professional approach of sending your resume via email:

• How to Email a resume in 2023?
• What should you avoid while sending a resume to employers?

Before sending your resume, we recommend proofreading it twice to remove unwanted errors. For instance you can also use the resume scoring facility of HyreSnap Online Resume Builder to check your resume’s compatibility with the opportunity.

We highly recommend sending your resume only after you are completely satisfied that you have a perfect resume. For now, let’s move ahead and check the guidelines that you must follow while sending your resume to employers via email:

How to Email a Resume in 2023?

Emailing a resume in 2023 follows many of the same principles as in previous years, but it's important to ensure your email and resume are well-formatted, professional, and tailored to the specific job application. Here's a step-by-step guide on how to email a resume effectively:

• Create a Professional Email Address: Use a professional and straightforward email address for sending your resume. If your current email address is unprofessional, consider creating a new one with your full name or initials.
• Craft a Clear and Concise Subject Line: Your email subject line should be clear and relevant. Include your name and the purpose of the email, such as "John Smith Resume for [Job Title]."
• Address the Recipient: Use a polite and appropriate salutation, such as "Dear [Hiring Manager's Name]" if you have that information. If not, you can use "Dear Hiring Manager" or a similar generic greeting.
• Write a Professional Email: Compose a well-written and professional email. Start with a brief introduction of yourself and the position you are applying for. Mention where you found the job listing.
• Attach Your Resume: Attach your resume as a PDF or Word document. Most employers prefer these formats. Make sure the file name is clear and includes your name, such as "JohnSmith_Resume.pdf."
• Cover Letter (Optional): If you are sending a cover letter, include it as a separate attachment. Mention in the email that the cover letter is attached.
• Signature: Include a professional email signature with your full name, phone number, and LinkedIn profile (if applicable).
• Proofread: Carefully proofread your email for spelling and grammar errors. Mistakes can create a negative impression.
• Send a Test Email: Before sending the email, send a test email to yourself or a friend to ensure everything appears as intended, including attachments.
• Follow Up: If you don't receive a response after a reasonable time, it's acceptable to send a polite follow-up email to express your continued interest.
• Respect Privacy: Ensure the recipient's privacy. Don't share personal or sensitive information in your email.
• Save the Sent Email: After sending the email, save a copy in your "Sent" folder for your records.
• Mobile Optimization: If you are sending the email from a mobile device, make sure the email and attachments are properly formatted.

Remember that every job application is unique, so customize your email and resume for each application. Tailor your email to express your interest in the specific position and company.

Things to Remember & Avoid While Writing an Email to Employers

When writing an email to employers for job applications or professional communication, there are certain things to remember and specific pitfalls to avoid. Here's a comprehensive guide on what to keep in mind and what to steer clear of:

Things to Remember:

• Professional Email Address: Use a professional email address that includes your name, such as " [email protected] ."
• Clear Subject Line: Craft a clear and specific subject line that conveys the purpose of your email.
• Polite Salutation: Use a polite and formal salutation, e.g., "Dear Mr. Smith" or "Hello [Hiring Manager's Name]."
• Professional Tone: Maintain a professional and courteous tone throughout your email. Avoid casual language and slang.
• Concise and Organized: Keep your email concise and well-structured. Use short paragraphs and bullet points for clarity.
• Personalization: Tailor your email for each employer and job application. Mention specific details about the company or job to show genuine interest.
• Grammar and Spelling: Proofread your email for grammar and spelling errors. Mistakes can create a negative impression.
• Attachments: Clearly state if you have attached documents, such as your resume or cover letter. Ensure they are properly named and formatted.
• Respect Their Time: Keep your email concise and to the point. Avoid lengthy emails and respect the employer's time.
• Highlight Your Value: In job application emails, briefly highlight your qualifications and why you're a strong fit for the position.
• Express Gratitude: Express appreciation for the employer's consideration, e.g., "Thank you for taking the time to review my application."
• Professional Signature: End your email with a professional signature that includes your full name, phone number, and LinkedIn profile (if applicable).
• Follow Application Instructions: Ensure you follow any specific application requirements or instructions provided in the job posting.
• Prompt Response: If the employer responds to your email, respond promptly, as it demonstrates your professionalism and interest.

Things to Avoid:

• Unprofessional Email Address: Avoid using unprofessional or inappropriate email addresses for job-related communication.
• Vague Subject Lines: Don't use vague or generic subject lines that don't indicate the purpose of your email.
• Casual Language: Avoid using overly casual or informal language in your email. Maintain professionalism.
• Lengthy Emails: Don't send overly long emails. Keep your email concise and to the point.
• Ignoring Instructions: If the job posting provides specific application instructions, do not ignore them.
• Ignoring Attachments: If the job posting requests specific documents, don't forget to attach them to your email.
• Neglecting Proofreading: Avoid sending emails with grammar and spelling errors. Always proofread your messages.
• Impersonal Communication: Don't send generic, one-size-fits-all emails. Personalize your messages for each application.
• Lack of Follow-Up: If the employer responds to your email, don't forget to follow up and continue the conversation.
• Inconsistent Tone: Maintain a consistent professional tone throughout the email. Avoid switching between formal and informal language.
• Ambiguity: Be clear and specific in your email's content. Avoid ambiguity or unclear language.

By remembering these best practices and avoiding common pitfalls, you can create professional and effective emails when communicating with employers, ultimately increasing your chances of success in your job search.

5+ Email Samples When Sending a Resume to an Employer

Here are five professional email samples that you can use as templates when sending your resume to potential employers for different purposes, such as job applications, follow-ups, and networking:

Job Application Email

You can refer to the below listed job application email sample while sending your resume for the first time to any employer via email:

Subject Line: Application for [Job Title] - [Your Name]

Email Content:

Dear [Hiring Manager's Name],

I hope this email finds you well. I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Company Website].

I have attached my resume and cover letter for your consideration. I believe my [mention a relevant skill or experience] makes me a strong candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications align with the needs of your team.

[Your Full Name]

[Your Phone Number]

[LinkedIn Profile (Optional)]

Follow-Up Email After Application

You can use the below given email example to follow-up with your employer after some days of sending your resume via email:

Subject Line: Follow-Up on My Job Application

I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] and wanted to follow up on my application.

I am enthusiastic about the opportunity to join your team and believe that my qualifications align with the requirements of the role. If you need any additional information or would like to schedule an interview, please feel free to reach out.

Thank you for your time and consideration.

Networking and Introduction Email

You can refer to the following email sample to expand your professional network and make new connections in your service niche:

Subject Line: Introduction and Networking Opportunity

Dear [Recipient's Name],

I hope this email finds you well. I recently came across your profile on LinkedIn and was impressed by your experience and expertise in the [Industry/Field].

I am passionate about [mention your career interests or goals] and am always eager to connect with professionals in the field. I have attached my resume for your reference and would welcome the opportunity to connect and learn from your insights.

Thank you for your time, and I look forward to the possibility of networking with you.

Best regards,

Thank You Email After Interview

You can use this email sample to thank your employer after attending a personal interview session:

Subject Line: Thank You for the Interview - [Job Title] Position

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed our conversation and am even more excited about the possibility of joining your team.

I appreciate your time and consideration and look forward to the next steps in the process. Please feel free to reach out if you need any additional information from my end.

Thank you once again for the opportunity.

Response to a Networking Contact

You must refer to this email sample before responding to any connection request by any other professional in your service area:

Subject Line: Re: Our Recent Conversation

Dear [Contact's Name],

Thank you for reaching out and for our recent conversation. It was a pleasure to connect and learn more about your experiences in the [Industry/Field].

I have attached my resume for your reference. I would welcome the opportunity to explore potential collaboration or any insights you can share regarding [mention a relevant topic or interest].

Thank you once again for connecting, and I look forward to the possibility of future discussions.

These email samples can serve as templates that you can adapt and customize for your specific circumstances and job applications.

HyreSnap Online Resume Builder

These email guidelines and samples will help you interact with your respective employers effectively and professionally. However, we recommend checking your resume before sending it to the employer. For that, you can use HyreSnap Online Resume Builder that offers a resume scoring facility.

Apart from this, you can use this marvelous resume building to craft a technically strong resume for your next job search. Below are some highlighting offerings of this 21st century resume-making platform:

Key Takeaways

We have listed every important step to craft a professional email for interacting with employers and sending them resumes professionally in 2023. However, if you missed anything, please check the key takeaways mentioned below:

• Use a professional email address like [email protected]
• Write a catchy subject line to help the employer understand your motive
• Use easy-to-read English language for better readability
• Attach your updated resume to the email
• Proofread your email twice before sending it to your respective employer

Apart from this, if you have any confusion, please tell us your queries at [email protected] . Our experts will be more than happy to solve all your career issues and help you build a bright career in this highly competitive era.

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What To Write in an Email When Sending a Resume to an Employer? (+3 Email Templates)

• Klara Cervenanska , 
• Updated January 12, 2024 7 min read

Have you found a job posting that asks you to submit your resume via email? Or maybe you’ve decided to approach your dream company directly. If so, you’re probably asking yourself right now — what to write in an email when sending my resume so I will stand out?

Sometimes employers provide clear instructions on what the email format should include. If that’s the case, follow the employer’s directions closely. 

But if you can’t find any instructions, don’t worry — you can follow the best practices described in this article!

Additionally, there are also 3 email templates for what to write in an email when sending a resume to an employer that you can download and edit to your liking.

Table of Contents

Click on a section to skip

3 sample emails for sending your resume to recruiters:

How to email a resume: a few tips to keep in mind before sending the email.

• Write an effective subject line. It's the first thing they're going to see

Email body for sending a resume: Keep it crisp, yet formal

Attaching files — resume and cover letter, what should you do before sending your email, what to write in your resume email key takeaways.

Feel free to use any of these templates as your first draft.

#1 Template of an email to send with your resume

#2 template of an email to send with your resume, #3 template of an email to send with your resume.

Additionally, these 10 more job application email templates will give you the help you need at any stage of the hiring process.

Finally, if you already have a fantastic LinkedIn profile but no resume, there's no need to write your CV from scratch. You can  convert your LinkedIn profile into resume  in seconds.

Before you start writing, ask yourself this:   Who is the person you're writing to?

Try to find the hiring manager's contact details so you can address them by name. A slightly more personal approach can decrease the chance of your resume being forgotten or disposed of.

Remember that   your email address needs to be professional . Emails like julezizcoolz@yahoo may have been cool in 2005, but not anymore. Instead, create a professional email address that consists of your first and last name.

You should also consider when to email your resume. In general, you want your email to be among the first ones they receive that day. This means you should send it very early — ideally before 8am.

The same applies for days of week. The later in the week you send your email, the lower the probability that someone reviews it. This is why you should send it very early on a Monday morning.

Naturally, do not put off applying if it's a first come first serve kind of job application. 

Key takeaways:

• Look up the hiring manager's contact details;
• Your email address needs to be professional;
• Send it on a Monday, ideally well before 8am;

Write an effective subject line. It's the first thing they're going to see

Sure, the subject line is just a tiny part of the whole email. However, it's also the very first thing the recruiter is going to see. That's why you want the subject line of your resume email to be absolutely spot on.

First of all, check the job posting for instructions regarding the submission. There may be a preferred subject format the company uses. If that's the case, then you need to stick to it.

However, if there are no instructions, you should stick to the standard format for subject lines :

• Subject: ‘Job application’ – Job title, Job ID (if applicable) — Your Name
• Example: Job application – Office Manager, Job ID #1553 — Ian Lumberjack
• Example (with referral): Referral from John Wick: Job application – Graphic Designer, Job ID #1554  — Nina Hughes

If someone recommended you for the job, definitely make this clear in the subject line. You can add your title or qualification if you wish — but remember, keep the subject line succinct.

Start off with a formal greeting and address the hiring manager by name (preferably last name).

In the first short paragraph you should state who you are, why you are sending this email and what the email contains.

Continue the next paragraph with a short but effective introduction of your best and proudest achievements. Of course, only mention those achievements that are relevant for the job. Close this paragraph by saying what value you would bring to the company and which skills you will use to accomplish this.

In the closing paragraph you need to say that you're looking forward to hearing back from them and meeting in person. You may add a captivating call for action   but be careful not to sound rude or overly keen.

Yours faithfully (US English) or Yours sincerely  (British English).

And finally, a professional signature is a must! Remember to include your contact details.

[Your name]

[Your job title]

[Email address]

[Phone number]

[LinkedIn profile] -  optional 

Remember, you want to keep the body of the email short and succinct. Don't go in too much detail otherwise you might loose the hiring manager's attention. 

Keep in mind that you simply cannot elaborate on every accomplishment and every work experience due to limited space. The email needs to be informative and concise.

This should go without saying but, don't forget to attach your resume to the email! 

Consider whether it's relevant to also attach your cover letter . When you apply for a job in bigger companies you may actually benefit from sending your cover letter as well as your resume. Just remember not to repeat yourself too much in your email body and your cover letter.

Avoid naming the attachments generically or randomly. Names like fghjvh.pdf or resume2.pdf can make it hard for the hiring manager to find these documents later. Name your a ttachments in a way that makes them easy to find   — Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf

The best format for sending your resume and cover letter is .pdf or .doc. We suggest saving your documents as  PDFs , since it's a universally accepted file format, it's easy to open and will not distort the formatting of your documents.

If you’re considering sending a video resume, you should know  how to convert video to MP4 , as it’s the most common format supported across different browsers and devices.

Keep in mind that files should not be larger than 10MB. Otherwise  they might be considered suspicious.

Last but not least, before sending it out, get your resume analyzed to make sure it contains everything it should.

• Resume and cover letter need to be sent as attachments;
• Name your attachments in a way that makes them easy to find;
• Save documents in the PDF format;
• Files should not be larger than 10MB.

Before you send the email with your resume and cover letter, you should check it for any spelling or grammatical mistakes.

Having bad grammar is definitely not something you want to be remembered for. Ask a friend to proofread all your documents. It can make a big difference. 

Additionally, it may be a good idea to send yourself a test email to see whether the formatting and layout of the email is up to the expected standard.

Don't forget to test download and open your files. Check whether you've attached the right file(s).

Also, avoid using any colorful fonts, pictures or emoticons. 

We can check your resume for you.

Scan your resume for issues and see how it compares against other resumes in our database.

Sending your resume attached to a well-written email can be a very effective strategy. It can help you find a way around ATS algorithms that filter out unsuitable resumes before they can even get to an HR employee for evaluation.

So how do you write one?

• Before you start writing the email, make sure you know who to address. Knowing the hiring manager's name will make the email feel more personal and decrease the chance of it being forgotten.
• Your resume address should sound professional. Send your resume email early on a Monday morning for maximum effectiveness.
• We have provided you with email templates. No matter which one you choose, remember — keep the email short, informative and professional.
• Attach your resume and cover letter in the PDF format and name them in a way that makes them easy to find, for example  Name_Surname_Resume.pdf and Name_Surname_Cover_Letter.pdf
• After you have written the email and attached the documents, ask someone to proofread it for you to avoid any grammar errors and typos. Lastly, send yourself a test email to check the formatting and test download the files. 

After you send in your resume, cover letter and your job application, wait for a couple of days before sending a follow up email .

Christy's word of advice

For bigger companies, your application will probably be forwarded straight to the ATS, so just a short email referencing the attached cover letter/resume is fine. An exception is if you’ve been referred to them directly, in which case, keep it formal but mention the referee’s name. For smaller companies where your application is more likely to be manually reviewed, showing a bit of personality will help you to stand out.

Christy Morgan, Resident HR Expert

Concluding thought — even if you construct the perfect email to send with your resume, you still need to make sure you have an impressive resume and cover letter.  

We've got you covered. Check out these articles to help you create the perfect resume and cover letter:

• How to Write a Resume: The Only Resume Guide You’ll Need in 2024
• The Only Cover Letter Guide You’ll Need in 2024 (+Examples)

When emailing your resume to a hiring manager, start with a formal greeting using their last name. In the first paragraph, briefly introduce yourself and explain the purpose of your email. Next, highlight your most relevant and proud achievements, linking them to the value you can bring to the company and the skills you'll use to achieve this. Conclude by expressing your eagerness to hear back and the hope of meeting them in person. Sign off with "Yours faithfully" (US English) or "Yours sincerely" (British English), and include a professional signature with your contact details.

When sending your resume to a hiring manager via email, the subject should always include your name and purpose, e.g. Job application – Job title — Your Name .

In your email when sending a resume with a reference, briefly introduce yourself, mention the position you're applying for, and how you came to know about it. Specifically mention your reference's name and your relationship with them . Then continue by highlighting your most relevant and proud achievements, linking them to the value you can bring to the company. Conclude by expressing your eagerness to hear back and meeting them in person. Sign off.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to Email a Resume to Your Employer With 7 Templates

Roberto Martinez

Last updated December 11, 2023

It’s a competitive job market across every industry. Spending hours to create an impressive resume is only half the battle. The other half is ensuring it lands in the hands of your potential employer in the most effective and professional manner. 

Imagine spending countless hours perfecting your resume, only for it to be overlooked due to a poorly crafted email. Heartbreaking, isn’t it? The initial email acts as a first impression, and just like an in-person meeting, you only get one shot at it. 

Even more importantly, employers value communication skills. The way you structure your email, your choice of words, and your overall tone give the employer a sneak peek into how you communicate. So, how do you nail it?

In this article, we will teach you how to write an email for sending your resume and ensure your resume gets the attention it truly deserves. We’ve also included 7 email samples and templates pertaining to ways and scenarios for emailing your resume.

So, let’s get started. 

Note: Struggling to get replies or book meetings with prospects that fit in your ICP? We’ll help you get 6 SQLs or book 6 meetings with prospects that are ready to buy for only $999/month. Book a 15-minute consultation now .

How to email a resume: What to include in your resume email and how to format it

Emailing a resume isn’t as straightforward as simply introducing yourself in an email , attaching a file, and hitting the ‘send’ button. You need to give it the same attention and ensure it is impeccable as you did with your resume. 

There’s a strategy involved to ensure your email isn’t just seen but also resonates with the hiring manager or recruiter . So, we will start by discussing the essentials of what you should include in your resume email and show you how to format it.

What to write in an email when sending a resume

Here is what you need to include in your email as you send the resume. 

1. Express interest with a statement about the target position

Begin by stating which position you’re applying for. This immediately tells the recruiter or hiring manager what to expect from the email and sets a clear context. And while you’re at it, don’t just tell, express interest. Show that you want the job and that you care. 

Example: “I am writing to express interest in the Marketing Manager position at XYZ Company…”

2. Write an elevator pitch

It is a short, 30-second snippet about yourself, your qualifications, and what makes you the right fit for the job. It's your chance to grab their attention right from the start and establish a difference with the competition. Think of this as selling yourself to the recruiter , your sales pitch, if you will.

Example: “I have over five years of experience  in digital marketing, and having successfully increased online conversions by 30% at my last role, I am excited about bringing my innovative strategies to a forward-thinking company like XYZ.”

3. Highlight relevant experience with similar roles or relevant results of similar jobs

Draw parallels between your past experiences and the role you’re applying for. Describe how your past has prepared you to handle the job with excellence. This section makes it easier for the recruiter to visualize you in the role, and they can immediately tell whether you’re fit for it. 

Example: “In my previous role as an Assistant Marketing Manager at ABC Corp, I spearheaded several social media outreach campaigns that led to a 20% rise in social media engagement and 50% brand recall.”

4. Point out that you’ve attached your resume (and cover letter, if applicable)

This might seem obvious, but it’s a courteous reminder that directs the employer to look for the attached documents. It is the main reason you are reaching out to them, and you want to make sure they don’t miss it. 

Example: “I have attached my resume and a cover letter for your perusal.”

Here are a few things you need to keep in mind for this:

File names to send resume: Rename your files to be clear and professional (e.g., "JohnDoe_Resume.pdf" or "JaneSmith_CoverLetter.docx").

File formats: PDF is often preferred because it preserves formatting. Ensure the employer has not specified a different format.

Cover letter: If the job description asks for a cover letter, or if you believe it will enhance your application, attach one. Some candidates even choose to paste their cover letter into the body of the email.

5. Offer to answer any questions that the recruiter might have (about interview dates, for example)

The idea here is for you to show your openness and indicate that you’re available for any follow-up or clarification as you email your resume to an employer. 

Example: “Should you have any questions or require further details, please don’t hesitate to contact me. I am also flexible for an interview at a time that’s convenient for you.”

6. Add your contact details and other relevant or helpful information

While your resume will have your contact details, writing them in the email ensures they’re easily accessible. This could include your phone number, your professional email address, your LinkedIn profile, or even a personal website if relevant.

Example: “You can reach me directly at (555) 123-4567 or via LinkedIn at linkedin.com/in/yourname.”

7. Request information on the next steps

Show eagerness and interest in moving forward in the recruitment process. You can make this your call to action, and it’ll entice them to give you a response as you wait — paving the way for further communication. 

Example: “I would appreciate the opportunity to learn more about the selection process and any next steps that might be coming up.”

Resume email format

We've covered the information your email must contain to be effective. Now, you need to know how to structure it in an email. As you can tell, the email you send here needs to be professional and use a formal tone. So, the format needs to be that of a formal email with:

A clear subject line

An email body

A professional email closing

1. Subject line: How to write the subject line of an email when sending a resume 

Your subject line is the first thing the recruiter sees. You are emailing them for a clear and simple reason. So make sure the subject line tells them what that reason is. It should be clear, to the point, and relevant to the job application. Here are some tips:

Mention the job title.

If there’s a job reference number, include it.

Personalize it if you know the recruiter’s name.

“Application for content writer position - [your full name]”

“Job application (#12345): [your full name] for sales manager role”

“Referral from [referrer’s name]: [your full name]’s application for project manager”

2. Email body: How to write the body of a resume email

Your email body is where you give a brief introduction about yourself and explain why you’re a good fit for the job. This is where all the resume email essentials we discussed earlier go. It’s a more concise version of your cover letter. Here is how you write it with perfection:

Start with a professional email greeting . If you know the hiring manager's name, use it. If not, “Dear Hiring Manager” is a safe bet.

Briefly introduce yourself and express interest with a statement about the target position in the email opening line .

Show you’re a fit and sell yourself with an elevator pitch.

Highlight relevant experience with similar roles or relevant results of similar jobs

Mention that you’ve attached your resume (and cover letter, if applicable)

Show your openness by offering to answer any questions the recruiter might have (about interview dates, for example)

Add your contact details and other relevant or helpful information

Request for information on the next steps

3. Email closing: How to end an email sending a resume

The closing of your email should be professional and courteous. It’s also an opportunity to express gratitude and show enthusiasm for the next steps. Here are the components of an effective email closing when sending a resume:

Gratitude-driven closing line

Professional sign-off: Use professional sign-offs like “Sincerely”, “Best regards”, or “Kindly”.

Professional signature: Create an email signature that encompasses your full name and ways to get in contact with you. 

7 email sample for sending your resume for a job

Let’s explore three types of emails you might send during the job application process, each serving a unique purpose.

1. Sample email for sending a resume

This is basically an initial email to a prospective employer, and it serves as your digital handshake, setting you up for all further interactions. This introductory outreach email must strike a balance between showcasing your qualifications and expressing genuine interest in the role. 

Research the company and the role you’re applying for. By understanding the organization’s overarching goals and needs and how you fit in, you can tailor your email content to resonate more effectively with the hiring manager. Here is a resume email sample you can use:

Subject line: Graphic designer application - [your full name]

Dear [hiring manager’s name],

My name is [your full name]. I am writing to express interest in the Graphic Designer position at [company name] that was advertised on [job board/company website]. My [x years] of experience in design positions me as an ideal candidate for this role.

In my previous job at [previous company], I was responsible for [brief elevator pitch of accomplishments, skills, or duties that align with the new role]. I invite you to review my attached resume for more detailed information on my background and skill set.

If you have any questions about my application or would like to discuss the role further, please feel free to contact me.

Thank you for considering my application. Could you kindly provide information on the next steps in the hiring process?

Best regards,

[your full name]

[your signature]

2. Sample email for sending your resume for a position you’ve been referred to

Referral emails harness the power of professional relationships. When someone vouches for your skills, it adds a layer of trust to your application. When writing this email, make sure to acknowledge the referring individual early on, as this connection may impact the hiring manager’s decision. 

Display gratitude for the referral and ensure that your message underscores the synergies between your experience and the role’s requirements. Here is an email sample you can emulate:

Subject line: Referral from [referrer’s name]: sales executive position

Greetings! I am reaching out to apply for the Sales Executive role at [company name], a position I learned of through a referral from [referrer’s name].

I have a proven track record of increasing sales by [x%] in my last role at [previous company]. My experiences make me an excellent fit for this opportunity, as illustrated further in my attached resume.

I am open to any questions you might have and would be happy to discuss the role and my qualifications further. 

Thank you for your time and consideration. What would be the next steps in the selection process?

3. Sample follow-up email after sending your resume

See this email as a gentle nudge, a reminder of your enthusiasm for the role. That means your email shouldn’t come across as impatient but rather as a testament to your eagerness. 

The email should reiterate key points from your initial email and highlight your continuous interest in the position. 

Also, understand that timing is crucial—too soon, and you might appear desperate; too late, and the opportunity might have passed. Here is an email sample for this:

Subject line: Follow-up: [your full name]’s application for data analyst position

I wanted to follow up on my application for the Data Analyst position at [company name], which I submitted on [Date].

As previously mentioned, I have a deep interest in joining your team and contributing my analytical skills to your esteemed projects. I invite you to review my resume for additional details on my qualifications.

If you have any further questions or require more information, please don’t hesitate to reach out. 

Thank you again for your time and consideration. May I inquire about the next steps in the application process?

Kind regards,

4. Sample email cover letter with attached resume

An email cover letter with an attached resume is a concise version of a traditional cover letter. When you’re sending your resume via email , the cover letter content can be inserted in the body of the email itself, serving as an introduction to the attached resume. 

It should capture your qualifications and enthusiasm for the job while prompting the recruiter to view the attached document. Here is a sample email template you can use for this:

Subject line: Marketing specialist application - [your full name]

I am writing to apply for the Marketing Specialist position at [company name]. With over [x years] of experience in [specific skill], I believe I am a perfect fit for this role. My attached resume provides detailed insights into my achievements and skills.

Thank you for considering my application. I look forward to the possibility of contributing to your team.

Warm regards,

5. Sample email for sending your resume for internship applications

When sending an email for an internship application, what will make you succeed is your passion for the field, your eagerness to learn, and how the internship aligns with your educational journey. This initial outreach sets the tone for your potential internship experience.

Here is an email sample you can use to write this effectively: 

Subject line: Internship Application for [department/role]

Dear [hiring manager’s Name],

I am [your full name]. I am reaching out to express my interest in the [specific internship role] at [company name]. I am a [your major] major at [your university], and I believe this internship will provide experience aligning with my academic pursuits. Please find my resume attached.

Thank you for considering my application. I am enthusiastic about learning and contributing to your team.

[your university email address]

6. Sample email for expressing gratitude after sending resume

An email expressing gratitude after sending a resume can be a courteous way to reinforce your interest in the position and appreciate the recruiter’s time. This email should be succinct, showing gratitude while subtly reminding them of your application.

Here is a sample you can use:

Subject line: [your full name]’s application for [job role]

I wanted to extend my gratitude for considering my application for the [specific role] at [company name]. I genuinely appreciate the time you invest in the hiring process and remain enthusiastic about the opportunity to join your team.

[your phone number]

7. Sample email for asking someone to review your resume

When seeking feedback on your resume, approach the person politely, stating why you value their perspective. This email should convey respect for the individual’s time and expertise, making it more likely they’ll assist. Here is an email template for this:

Subject line: Resume review request 

Hello [person’s name],

I hope this finds you well. As I embark on my job search, I am hoping to refine my resume and would immensely value your expertise and feedback. 

Given your experience in [specific field or role], your insights would be invaluable. If you have some time, would you mind reviewing my attached resume?

Thank you so much for considering my request. I genuinely appreciate your time and guidance.

Best wishes,

Key takeaways

When it comes to emailing your resume, always consider the email the email body a concise version of a cover letter. Start with a professional greeting, introduce yourself briefly, express your interest in the position, highlight relevant experiences, and always mention any attached documents like your resume or cover letter.

Ensure that your resume (and cover letter, if applicable per the job posting) is attached to the email. It's recommended to send them as PDFs to preserve formatting. Also, name your files professionally, ideally using your name and the document type (e.g., "JohnDoe_Resume.pdf").

Your email address , tone, and content should all exude professionalism. It's best to use an email address that incorporates your name rather than nicknames or unrelated phrases. Your tone should be respectful and formal, avoiding slang or overly casual expressions.

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Emailing Your Resume: The Guide with Sample Emails for a Job

In today’s highly competitive job market, it has become increasingly important to carefully craft and strategically send your resume to prospective employers. One of the most common methods for submitting your resume is via email.

The purpose of this guide is to provide a comprehensive overview of how to effectively email your resume for job applications. From crafting the perfect subject line to attaching your resume correctly, this guide covers all of the necessary steps for submitting a successful job application via email.

Emailing your resume is an important step in the job application process as it is often the first point of contact with a potential employer. A well-crafted email can make all the difference in whether your resume is even considered for the position.

Furthermore, email is a convenient and fast way to submit your job application. It allows you to tailor your message to the specific company and job posting and can be done quickly and easily from anywhere.

This guide will provide you with the knowledge and tools to confidently email your resume for job applications and increase your chances of landing your dream job.

Preparing Your Resume for Emailing

Tailoring your resume to match job description.

When searching for a job, it is essential to tailor your resume according to the job description of the position you’re interested in. Before sending out your resume, make sure it matches the requirements listed in the job description.

The hiring manager will receive a lot of resumes, and you want yours to stand out. If your resume is showing that you’re a perfect fit for the job, it will attract the attention of the recruiter.

To match your resume with the job description, carefully read through the requirements and skills in the job description to highlight relevant skills and experiences. For example, if the potential job requires someone with project management skills, describe specific experience when managing a project.

Highlighting your qualifications and achievements relevant to the job will give you a greater chance at getting the job.

Formatting Your Resume for Email Attachment

Before attaching your resume via email, consider the formatting of your document. The aim is to make sure that the person receiving your email can quickly read your resume on their device.

Use a basic style and font to keep your resume clear and easy to read, enusre it is error-free and that it doesn’t have any weird formatting, as it can become distorted when transmitted through email.

keep the design professional and as clean as possible, to ensure that the recruiter can absorb your content quickly and keep their focus on your qualifications.

Saving Your Resume in Different Formats (PDF, Word, etc.)

After formatting your resume, make sure to save it in different formats. This enables you to provide the document in a format that suits the recruiter. Before saving the file, double-check the file name and ensure that it is labelled correctly with your name and job title.

In most cases, PDF and Word formats are the common formats, but it’s important to be aware of the specific format that the company requires to ensure your resume is properly received.

Tailoring your resume to match the job description, formatting it for email attachment, and saving it in different formats are essential techniques to get your resume into the right hands. With these tips, you’ll be one step closer to landing your dream job.

Preparing Your Email

When it comes to emailing your resume, the preparation of your email can be just as important as the content of your resume. Here are some tips on how to prepare your email effectively:

Subject Line

The subject line of your email can make or break your chances of getting noticed in the recruiter’s inbox. Make sure it’s concise and attention-grabbing. A good subject line should include your name, the position you’re applying for, and any relevant keywords. For example, “John Smith – Marketing Manager Application” would be a great subject line to use.

Recipient Information

Make sure you address your recipient appropriately. If you have the name of the recruiter, use it. If not, address the email to the relevant department, i.e. “To the Hiring Manager”. Also, ensure that the email addresses of both the recipient and yourself are accurate and professional-looking.

Message Format

When it comes to formatting the actual email, it’s important to keep things simple and professional. Use a standard font, such as Times New Roman or Arial, and stick to a 10 or 12 pt. size. Avoid using fancy colors or fonts, as they can distract from the actual message. Also, make sure your email is easy to read by breaking it up into short paragraphs and using bullet points where necessary.

Message Content

The content of your email should be brief, yet engaging. Start with a polite greeting and an opening sentence that sets the tone for the rest of the email. Introduce yourself, state the position you’re applying for, and briefly explain why you’re a good fit for the role. Use your research about the company to highlight any relevant skills or experiences you have that are particularly applicable to the position.

In addition, you should attach a copy of your resume to the email for the recruiter’s convenience. Be sure to mention in the email that you have attached your resume for their reference.

Finally, make sure to thank the recruiter for taking the time to consider your application and provide your contact information in case they need to follow up with you.

The preparation of your email is a crucial part of the job application process. A well-written message that is concise, engaging, and professional-looking, will definitely get you noticed in the recruiter’s inbox.

The Do’s and Don’ts of Emailing Your Resume

After learning how to properly format and tailor your resume for a job, it’s important to understand the do’s and don’ts of emailing your resume to a potential employer. Here are some tips that can help you make a good impression and increase your chances of getting called in for an interview:

Use a clear and professional email address.  Your email address should be straightforward and easy to read. Avoid using any personal or silly email addresses that may not portray you in a professional light.

Write a clear and concise subject line.  Your subject line should be brief and to the point, mentioning the position you’re applying for and your name. This can help your email stand out in the employer’s inbox and make their job easier when sorting through applications.

Personalize your email.  Address the recipient by name and mention in your opening statement the source of the job posting or any previous interactions you’ve had with the recipient or the company.

Attach your resume using an appropriate file name.  Name your resume file with something specific (like “JohnJohnson_Resume.pdf”), rather than something vague (like “Resume.pdf”). This makes it easier for the employer to find your application and also shows attention to detail.

Write a strong and concise email message.  Keep your email message clear and concise, highlighting your qualifications, experience, and enthusiasm for the role. Avoid any irrelevant information that may distract the employer from your main focus.

The Don’ts:

Send a generic or impersonal email.  Don’t rely on a template or send a generic email that doesn’t specifically address the employer or the job posting. This shows a lack of effort and interest in the role.

Send your resume as the body of an email.  Attach your resume as a separate file rather than pasting it into the body of an email. This can make it difficult for the employer to review and can also distort the formatting and layout of your resume.

Use slang or informal language.  Keep your email professional and avoid any slang, abbreviations, or informal language. This can make you come across as unprofessional and unprepared.

Forget to proofread your email.  Always proofread your email for any errors in grammar, spelling, or punctuation. A sloppy and careless email can leave a negative impression on the employer.

Send your email without a closing statement or action.  Always end your email with a professional closing statement, such as “Thank you for considering my application” or “I look forward to your reply.” This shows your interest and enthusiasm for the role and leaves a positive impression on the employer.

Writing a Cover Letter for an Email

When it comes to applying for a job via email, writing a cover letter is just as important as crafting a professional resume. A well-written cover letter explains your qualifications, work experience, and accomplishments, giving the hiring manager a good reason to look at your attached resume.

Purpose of a Cover Letter

The purpose of a cover letter is to introduce yourself and highlight why you are the best candidate for the job. It serves as an additional opportunity to sell yourself above and beyond the resume. Your cover letter should be concise and focus on the key points of your job history that match the job requirements.

The Importance of Customizing Your Cover Letter

Customizing your cover letter is critical to your success. Hiring managers don’t want to read a generic cover letter that could be sent to any job listing. The more personalized your cover letter is, the better. Do your research and tailor your letter by addressing key points in the job listing, such as the company’s values, work culture, and specific requirements for the job.

Writing Tips for a Cover Letter

When writing your cover letter for an email, keep the following tips in mind:

• Keep it concise and to the point. Your cover letter should be no longer than one page.
• Address the hiring manager by name. If you can’t find their name, use their job title.
• Explain why you’re interested in the position and what you can bring to the table.
• Highlight your achievements and how they relate to the company’s needs.
• Use keywords from the job listing in your cover letter to show your understanding of the specific job requirements.
• Proofread your cover letter to avoid any typos or grammatical errors.

By following these tips, you can write a compelling cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Example of a Cover Letter for Your Resume

When submitting your resume to a potential employer, a well-written cover letter can make all the difference. Whether you are an entry-level candidate or an experienced professional, a cover letter is your opportunity to showcase your skills, qualifications, and enthusiasm for the job. Here are two sample cover letters to help you get started:

Sample Cover Letter for Entry-level Position

Dear [Hiring Manager’s Name],

I am excited to submit my resume for the [Position Name] opening at [Company Name]. As a recent graduate of [University Name] with a degree in [Field of Study], I am eager to begin my career in [Industry Name] and believe that [Company Name] would be the perfect place to do so.

During my time at [University Name], I gained valuable experience in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. Additionally, I was involved in [Extracurricular Activity or Volunteer Work] which helped me develop my [Soft Skill or Trait].

I am confident that my skills and qualifications, combined with my passion for [Industry Name], make me an excellent candidate for the [Position Name] role. Thank you for considering my application. I look forward to hearing from you.

[Your Name]

Sample Cover Letter for Experienced Professionals

I am writing to apply for the [Position Name] opening at [Company Name]. With [Number of Years] years of experience in [Industry Name], I am confident in my ability to excel in this role and contribute to the success of [Company Name].

Throughout my career, I have developed a strong background in [Specific Skill or Task], [Specific Skill or Task], and [Specific Skill or Task]. My experience working at [Previous Company Name] and [Previous Company Name] has helped me develop strong communication, leadership, and problem-solving skills, which I believe would be valuable assets to your team.

In addition to my skills and experience, I am also highly motivated and passionate about [Industry Name]. I am excited about the opportunity to join [Company Name] and contribute to the company’s continued success.

Thank you for considering my application. I look forward to discussing my qualifications further.

A well-written cover letter can be an effective tool in landing your dream job. Use these sample cover letters as a guide to craft your own compelling letter that highlights your skills, experience, and enthusiasm for the position. Good luck!

Sample Emails for Job Application

When it comes to job applications, sending the right email can make all the difference. Here are two sample emails that you can use as a guide when reaching out to prospective employers.

Email Example for Job Application

Subject: Application for [Job Title] Position

Dear Hiring Manager,

I am writing to express my interest in the [Job Title] position at [Company Name]. With my [Number] years of experience in [Industry], I am confident that I would be a valuable addition to your team.

In my previous role at [Previous Company], I was responsible for [Brief Description of Responsibilities]. I also have experience in [Related Skills or Qualifications], which make me a strong candidate for this position.

Please find attached my resume and cover letter for your consideration. If you require any further information, please do not hesitate to contact me.

Thank you for considering my application.

Sincerely, [Your Name]

Follow up Email Example

Subject: Following Up on [Job Title] Application

I hope this email finds you well. I wanted to follow up on the [Job Title] position that I applied for at [Company Name].

I am still very interested in the position and wanted to reiterate my qualifications and experience in [Industry or relevant field]. I am enthusiastic about the opportunity to join [Company Name] and believe I could make a significant contribution to your team.

I understand that you are likely receiving many applications, and I appreciate any consideration given to my application. If there is any further information I can provide to assist in the decision-making process, please let me know.

Thank you for your time and consideration.

Remember that following up can often be the key to landing a job. If a few days or a week have passed since your initial application, don’t hesitate to reach out and remind the employer of your interest in the position. Always be polite and professional, and avoid crossing the line into pushiness or impatience.

Using these sample emails as a guide, you can craft effective emails that showcase your qualifications and enthusiasm for the position. Good luck with your job search!

How to Follow Up After Sending Your Resume?

As crucial as it is to submit an impressive resume for a job position, following up on its status is just as important. Many job seekers often overlook this aspect, assuming that the company will get back to them if they are shortlisted. However, following up after sending your resume increases your chances of standing out among other applicants and getting hired.

Importance of Follow-up

Following up after sending your resume shows your enthusiasm for the position and the company. It also demonstrates that you are proactive, have attention to detail, and are genuinely interested in the job. Moreover, it helps you create a positive impression and relationship with your potential employer.

Timing Your Follow-up Emails

The timing of your follow-up emails can make or break your chances for a job. It’s critical to find the right balance between not appearing pushy and not missing out on an opportunity. Generally, it’s a good idea to wait for a week or two before following up on your application. However, if you were given a specific timeline by the company or have a personal connection with someone in the organization, consider customizing your follow-up tactics accordingly.

Moreover, it’s recommended to send follow-up emails during the middle of the week, mostly on Tuesday or Wednesday. Avoid sending them on weekends or Mondays when potential employers are busy catching up on pending work from the previous week.

Sample Follow-up Emails

Here are some sample follow-up emails you can use after sending your resume:

I hope this email finds you in good health and high spirits. I recently submitted my job application for the opening at [Company Name], and I wanted to follow up on its status.

I’m excited about the opportunity to contribute my skills and experience to [Company Name] and join the team. Please let me know if there’s any additional information I can provide or if you need more time to review my application.

Best regards,

I hope you’re doing well. I wanted to follow up on my job application for the [Position] role at [Company Name]. It’s been a week since I applied, and I’m enthusiastic about the chance to join the team at [Company Name].

Please let me know if there’s any additional information I can provide, or if you require further clarification to move forward with the process.

Following up after sending your resume can help you stand out among other applicants and increase your chances of getting hired. By timing your follow-up emails appropriately and using sample emails as a reference, you can impress potential employers and set yourself up for success in your job search.

Email Scams Targeting Job Seekers

As a job seeker, you need to be aware of email scams that could cause damage to your personal and financial well-being. Scammers are constantly coming up with new tactics to lure unsuspecting victims, and you need to be on the lookout for the red flags that indicate an email may be fraudulent.

Red Flags to Watch Out For

Unsolicited Emails: If you receive an email from a company or recruiter you’ve never heard of, be cautious. Legitimate companies usually do not send unsolicited emails to job seekers.

Suspicious Email Addresses: Scammers often use email addresses that look like real companies’ email addresses but contain slight variations or misspellings. Always verify that the email address is legitimate by checking the company’s website or contacting them directly.

Poor Grammar and Spelling: Many fraudulent emails contain poor grammar and spelling errors. Legitimate companies usually take the time to proofread their emails to ensure that they are professional and polished.

Request for Personal Information: If an email requests personal information like your social security number or bank account information, be suspicious. Legitimate companies do not request this information via email.

How to Avoid Email Scams

Use a Professional Email Address: Create a professional email address that includes your name. Avoid using email addresses with nicknames or inappropriate words.

Research before Responding: Before responding to an email, research the company and recruiter to verify their legitimacy. Check the company’s website, social media presence, and LinkedIn profiles to ensure that they are legitimate.

Verify Email Addresses: Always verify the email address by checking the sender’s name, domain, and suffix. Fraudulent emails often contain email addresses that look like the real thing but contain small variations or misspellings.

Never Pay for Job Opportunities: Legitimate companies do not require job seekers to pay for job opportunities, training, or certifications. If a recruiter requests payment, it’s likely a scam.

Trust Your Instincts: If an email seems too good to be true or makes you uncomfortable, trust your instincts and delete it. Never provide personal information or respond to an email that seems suspicious.

Email scams targeting job seekers are a real threat, but they can be easily avoided by staying vigilant and following these simple guidelines. Always remember that a legitimate employer or recruiter will not ask for personal information, require payment, or send emails from suspicious email addresses. With these tips, you can protect yourself from email scams and focus on finding the job of your dreams.

Email Etiquette

Email communication is an essential tool in today’s workplace, and knowing how to communicate professionally through email is crucial, especially when sending job applications. In this section, we will provide you with tips on professional email etiquette and common email etiquette mistakes to avoid.

Tips for Professional Email Etiquette

When sending a job application or any professional email, keep in mind the following tips to ensure you portray yourself as a professional and increase your chances of success:

1. Use a Professional Email Address

Your email address should sound professional, preferably your name or your name and surname. Do not use email addresses such as partygirl.

2. Use a Clear and Concise Subject Line

Make sure your subject line clearly indicates the purpose of your email. Use keywords that are relevant to the topic or job application, such as “Job Application: [Position Title]” or “Meeting Request: [Date and Time].”

3. Begin with a Polite Greeting

Start your email with a professional greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Recipient’s Name].” Avoid informal greetings like “Hey” or “Hiya.”

4. Use a Professional Tone and Language

Maintain a professional tone throughout your email. Use proper grammar, punctuation, and complete sentences. Avoid using slang, abbreviations, or excessive exclamation points, as they can come across as unprofessional.

5. Keep the Email Short and to the Point

Be concise in your email’s body and get straight to the point. Avoid lengthy paragraphs and unnecessary details. Use bullet points or numbered lists for clarity if necessary.

6. Use Proper Email Formatting

Ensure your email is well-formatted and easy to read. Use proper spacing between paragraphs, keep the font size legible, and use a professional font type like Arial, Calibri, or Times New Roman. Avoid using fancy fonts or colorful backgrounds that may distract the reader.

7. Double-Check for Errors

Before hitting the send button, proofread your email for any spelling or grammatical errors. Typos can create a negative impression, so take the time to review your email carefully.

8. Use a Professional Email Signature

Include a professional email signature at the end of your email. It should include your full name, contact information, and any relevant links, such as your LinkedIn profile or personal website. This adds a touch of professionalism and makes it easier for the recipient to contact you.

Common Email Etiquette Mistakes to Avoid

While following the above tips, it’s also important to be aware of common email etiquette mistakes to avoid:

1. Sending Emails with Typos or Grammatical Errors

Poorly written emails can give the impression of carelessness or lack of attention to detail. Always proofread your emails before sending them.

2. Using Informal Language or Abbreviations

Using informal language, slang, or abbreviations can make your email appear unprofessional. Stick to proper language and avoid shortcuts or acronyms.

3. Writing Lengthy and Rambling Emails

Keep your emails concise and focused. Long, rambling emails can be overwhelming and may not receive the attention they deserve. Stick to the main points and be respectful of the recipient’s time.

4. Not Responding in a Timely Manner

Promptly respond to emails, especially when it comes to job applications or professional inquiries. Delayed responses can give the impression of disinterest or lack of professionalism.

5. Forgetting to Attach Relevant Documents

If you mention attachments in your email, double-check that you have actually attached them before sending. Forgetting to attach important documents can be seen as careless or unprepared.

Remember, your email communication reflects your professionalism and attention to detail. By following these email etiquette tips and avoiding common mistakes, you can make a positive impression and enhance your chances of success in the professional world.

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How To Email a Resume to an Employer

How To Send a Resume to an Employer

How to send an email cover letter, include an introduction in your email, review a sample email message, tips for emailing a resume, frequently asked questions (faqs).

Emily Roberts / The Balance

Do you need to email a resume to apply for a job? If so, you might find yourself confused about the best way to do it. Should you send your cover letter and resume as attachments or include them in the body of the email?

Most importantly, always follow the employer’s instructions on how to submit your job materials. The job posting should give you detailed information on how you are expected to apply. You may be asked to upload your resume online or to email it. 

Here are step-by-step instructions for emailing your resume to apply for a job, including creating and formatting plain text resumes and sending PDF files or Word documents as attachments.

Key Takeaways

• Always follow the employer’s instructions. They should indicate whether to paste your resume into the body of the email or send it as an attachment (and what file type to use in that case, e.g., a Word document or PDF).
• Choose the right file name. The best file names include your name and do not include version numbers, which might make it seem as if you’re not invested in this particular job.
• Proofread and test before sending. Make sure your email is professionally formatted and typo-free before you hit send.

If you’re asked to send your resume via email, you may be advised on what format you should use for it, what to include in the subject line of the email, and the deadline by which the employer needs to receive it.

For example, the employer may request that you upload or email your document(s) as an Adobe PDF file or a Microsoft Word document. When you email a resume or cover letter, you will typically be asked to add them to the message as attachments.

The first rule of thumb when emailing a resume is to do exactly what the job listing states. If the listing asks you to send your resume in a particular format or asks you to save your resume under a specific name, be sure to do so. 

Employers are less likely to consider job applications that do not follow submission instructions exactly.

Use a Clear Subject Line

The  subject line  is the first thing the employer will see when deciding whether or not to open your message. Make sure your subject line clearly states the purpose of the message so that the employer does not mistake it for spam or otherwise overlook it. The subject line should include the job title and your name and should be edited for spelling errors. Here are some examples:

• Customer Service Representative – Your Name
• Administrative Assistant Resume – Your Name
• Communications Director Position – Your Name

Keep It Simple

Whether you paste your resume into the body of the email message or send it as an attachment,  keep the font and style simple . Use an easy-to-read font and remove any fancy formatting. 

Don't use HTML, emoticons, colored fonts, or images. You don't know what email client the employer is using, so simple is best. Otherwise, the employer may not see a formatted message the same way you do.

Attachments vs. Pasting Plain Text

Keep in mind that some employers do not accept attachments. In such cases, paste your resume into your email message as plain text. However, when there are no instructions, the easiest way to send your resume is as an attachment. That will preserve your resume content and format. Your cover letter can also be  sent as an attachment or it can be written  in the body of the email message .

How To Create a Plain Text Resume

Here's how to paste a formatted resume to create a plain text version:

• Copy your resume into a plain text editor such as Notepad (which should be available as an app on your computer) or into a Word document or a Google Docs document. In Google Docs, right-click and select “Paste Without Formatting.” In Word, depending on your version, select “Paste Options: Keep Text Only” or “Paste Special: Unformatted Text.” 
• Align the text to the left.
• Replace bullets with dashes or asterisks. 
• Use capital letters for section titles, for example, Work Experience, Education, etc.
• Add spacing between sections so your resume is easy to read.

Choose a Resume File Format

If you're uploading your resume online or sending it as an email attachment, be sure to read the job listing carefully for any directions on what format the employer would prefer for your resume. If there are no directions, submit the resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers.  

If you have saved your  resume in Google Docs  or with word processing software other than Microsoft Word, convert it to the desired format. You should be able to click “File” and then "Download" and save it as a Word document or PDF.

Depending on your word processing software, you may be able to save your document as a PDF by selecting the “File” menu and then the submenu “Save As” (or “Save a Copy”) and then selecting "PDF" as the desired file format. If not, there are free programs you can use to convert a file to a PDF.

Name Your Attachment

If you attach your resume to your email, remember that your employer can see the title of your document. Include your name in the title so that the employer will know, at a glance, who you are. For example, you could name your resume “Firstname_Lastname_Resume.”

Don’t use a generic title such as “Resume” or, even worse, “Resume 1” or “Resume 2.” This might make the employer think you don’t care enough about the job to  tailor your materials  specifically to the position. It also doesn’t help the employer remember who you are.

Include Your Signature

At the bottom of the email message, include an email signature with your contact information so it's easy for the hiring manager to get in touch with you. In your signature, include your name, email address, phone number, and the URL of your LinkedIn profile, if you have one.

Sample Email Signature

Kyle McMahon kmcmahon@email.com 615-432-1111 linkedin.com/in/kylemcmahon

When applying for a job via email, you may be asked to send your cover letter in the body of your email message. If so, you can write your letter directly into the email or copy and paste an existing letter.

If the job posting doesn't specify how to send it, you can also choose to include your cover letter as an attachment. If you do so, use the same format you used for your resume (for example, if your resume is a PDF, your cover letter should be too). Also, use the same naming convention as you did for your resume, e.g., janedoecoverletter.doc.

Be sure to read the directions on the job application carefully: sometimes companies want all your materials sent as one PDF or Word document, and other times they want each document as a separate attachment.

If you do send both your resume and letter as attachments, include a brief introduction in your email message. In it, mention the job you are applying for, and note that your resume and cover letter (and any other requested materials) are attached.

Here's an example of an email message sent to apply for a job. It mentions that the candidate's resume and cover letter are attached.

Subject:  Customer Service Manager Position - Your Name

Dear Hiring Manager,

I am very interested in applying for the Customer Service Manager position that is listed on Monster.com.

I've attached my resume and cover letter. If there's any additional information you need, please let me know.

Thank you very much for your consideration.

FirstName LastName Email Phone LinkedIn

Before you send your resume to an employer, be sure the final version is perfect.

Carefully Edit and Proofread Your Documents

Make sure you use spellcheck and check your grammar and capitalization. Employers expect the same level of professionalism in emails as they do in paper correspondence. Be sure to proofread your subject line, the body of your email, and any attachments.

Many email programs have built-in spellcheckers you can use. Alternatively, write your message using a word processing program, spell- and grammar-check it, and paste it into the email. 

There are free online proofreading programs, such as Grammarly, that you can use to check your documents.

No matter how you write it, be sure not to rely solely on spellcheckers, which can miss many grammar and spelling mistakes. Reread your message yourself and consider having a friend look at it as well.

Use a Professional Email Address

Make sure to use a professional email address that includes your first and last name or at least part of your name. If you don’t have one yet, create a new professional email address, if possible.

Send a Test Email Message

Before you click “Send,” be sure your application is good to go:

• Attach your resume to an email, then send the message to yourself to test that the formatting works. 
• Open the attachment so you are sure you attached the right file in the correct format and that it opens correctly. 
• If there are issues, update your materials and send another test message to yourself. Once everything looks good, send it to the employer.

Is it better to send a resume as a Word document or a PDF?

Most employers accept both Word documents and PDFs. In some cases, they will specify in the job posting which type of resume format they want to receive. A PDF preserves your original formatting, so it will be viewed the same way on all computers. A Word document can be easily read by many different programs. Some surveys report that employers prefer Microsoft Word documents.  

What should be included in an email message when a resume is sent as an attachment?

When you send a resume as an attachment, there are two options for writing an email to accompany it. You can either write an introductory email message and send your resume and cover letter as attachments, or you can write your cover letter in the body of the email. If the job posting specifies how to send your application materials, follow those instructions.

CareerOneStop. “ Design for Easy Reading .”

ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."

Google Docs Editors Help. “ Create, View, or Download a File .”

How To Email a Hiring Manager Directly (Examples)

By Status.net Editorial Team on September 22, 2023 — 17 minutes to read

• How to Write an Effective Email to a Hiring Manager Part 1
• Template of an Email to a Hiring Manager Part 2
• Recent Graduate Email Template to a Hiring Manager Part 3
• Experienced Professional Email Template to a Hiring Manager Part 4
• Example of a Well-Crafted Email to a Hiring Manager Part 5
• Follow-up Email to a Hiring Manager Part 6
• Follow-up Email Template to a Hiring Manager Part 7
• How to Avoid Common Mistakes in Emailing Hiring Managers Part 8
• Tips and Guidelines for Emailing a Hiring Manager Part 9
• Additional Resources to Help You Contact a Hiring Manager Part 10

When searching for a job, emailing the hiring manager directly can be a beneficial strategy. By doing so, you create a more personal connection and demonstrate your extra effort to stand out among other applicants. Let’s explore the advantages of deciding to email the hiring manager directly.

• Reaching out to the hiring manager shows initiative. It demonstrates your keen interest in the job and your willingness to take action. This can help you leave a lasting impression and potentially increase your chances of landing an interview.
• It gives you an opportunity to showcase your unique skills and qualifications. In your email, you can highlight specific experiences or skill sets that make you an ideal candidate for the job. This focused communication might not be possible if you only submit your application through the standard online application process.
• Emailing the hiring manager directly can help you bypass the competition. Sometimes, online applications get lost in a sea of candidates and might not receive the attention they deserve. By emailing the hiring manager, your application could get their immediate attention, increasing your chances of advancing to the next stage.

Part 1 How to Write an Effective Email to a Hiring Manager

Before you start writing your email, make sure you have the correct email address of the hiring manager. You can usually find it through their company’s website or LinkedIn profile. If you’re unsure, ask a mutual connection or send a polite inquiry to the company’s general email.

When crafting your email, it’s essential to get the subject line right. Create a concise subject line that clearly states the purpose of your email. For example, “ Application for Marketing Specialist – Jane Doe ” or “ Graphic Designer Inquiry – John Smith “. This helps the hiring manager quickly understand the context and prioritize your email.

Here are some examples of subject lines that can help grab their attention:

• Inquiry about [job title] position at [company name]
• [Your name] applying for [job title] position
• Experienced [job title] interested in joining [company name]
• [Job title] with [years of experience] years of experience interested in joining [company name]

Begin your email with a professional yet friendly greeting. Address the hiring manager by their full name if possible, e.g., “ Dear Mr. Johnson ” or “ Hello Ms. Rivera “. If you don’t know the hiring manager’s name, you can use a generic greeting like “ Dear Hiring Manager .”

Now, it’s time to introduce yourself. In the first paragraph, provide a brief overview of your background and the role you’re applying for or inquiring about. For example,

“My name is Jane Doe, and I recently came across your job posting for a marketing specialist. With over five years of experience in marketing and a degree in Business Administration, I believe I would be a strong candidate for this position.”

In the second paragraph, focus on the reasons you’re interested in the company and the role. Demonstrate that you’ve done some research and found a connection to the company’s values, mission, or culture. For example,

“I am particularly drawn to Company XYZ because of its commitment to sustainability and ethical business practices. Having worked on environmentally-friendly marketing campaigns in my previous roles, I am excited about the opportunity to align my passion with Company XYZ’s goals.”

Proceed to mention key strengths and accomplishments that make you a great candidate for the role. Use quantifiable achievements and specific examples to illustrate your expertise. For example,

“During my time at Company ABC, I developed and executed a social media strategy that resulted in a 45% increase in engagement across all platforms and contributed to a 20% increase in online sales.”

Finally, end your email by thanking the hiring manager for their time and consideration, stating your interest in discussing the opportunity further, and providing any necessary attachments (such as your resume or portfolio). For example,

“I appreciate your time and consideration, and I would love the chance to discuss how my skills and experience can contribute to Company XYZ’s ongoing success. I have attached my resume for your review. Please feel free to contact me at your earliest convenience to schedule a conversation.”

Remember to proofread your email for grammar, spelling, and clarity before hitting send.

Part 2 Template of an Email to a Hiring Manager

Hello [Hiring Manager’s Name],

I came across the [Job Title] position on [Job Board/Company Website] and believe I would be a great fit for the role at [Company Name]. With my experience in [Relevant Experience], I am confident that my skills align with what you are looking for.

In my previous role as a [Previous Job Title], I successfully [Achievement/Task]. I believe this experience makes me a strong candidate for the [Job Title] position at [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss my qualifications further and explore how my skills and experiences can add value to your team.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards, [Your Full Name] [Your Email Address] [Your Phone Number]

Part 3 Recent Graduate Email Template to a Hiring Manager

Dear [Hiring Manager’s name],

As a recent graduate from [university name] with a degree in [field of study], I am excited about the [job title] position at [company name] and believe I would be a great fit for the role. I have gained valuable experience through internships and academic projects, particularly in [relevant skills or areas of expertise].

I have attached my resume, which further highlights my experience and education. Thank you for considering my application, and I look forward to the opportunity to discuss how my skills and passion align with [company name]’s values and goals.

Best regards, [Your name] [Your phone number] [Your email address]

Part 4 Experienced Professional Email Template to a Hiring Manager

I came across the [job title] position at [company name] and believe my skills and experience make me an ideal candidate. With [years of experience] years of experience in [industry or job field], I have honed my abilities in [relevant skills or areas of expertise].

During my time at [previous company or companies], I have [achievements or career highlights]. These experiences have developed my ability to [specific skills related to the job] and contribute to [company name]’s success.

Please find my resume attached for your review. I would be grateful for the opportunity to discuss how my background aligns with the requirements of the [job title] position.

Best regards,

[Your name]

[Your phone number]

[Your email address]

Part 5 Example of a Well-Crafted Email to a Hiring Manager

Subject Line: Application for Sales Manager Position (Ref#56789) – Jane Smith

Dear Mr. Johnson,

I recently discovered the Sales Manager position on your company’s website and am excited to submit my application. With over five years of experience in sales, I believe my skills and qualifications make me a strong candidate for this role.

In my previous position as a Sales Team Leader at XYZ Company, I successfully increased our quarterly sales by 15% while mentoring and training a team of junior sales representatives. My strong negotiation and communication skills, combined with a track record of building lasting relationships with clients, would enable me to contribute significantly to [Company Name]’s continued growth and success.

I have attached my resume for your review and would welcome the opportunity to further discuss my qualifications with you either on the phone or in-person. Thank you for considering my application, and I look forward to hearing from you soon.

Phone: (123) 456-7890

Email: [email protected]

LinkedIn: linkedin.com/in/janesmith

Remember to tailor these templates according to your unique background and the specific job for which you are applying. Keep the email concise and focused on your qualifications and the value you can bring to the company.

Part 6 Follow-up Email to a Hiring Manager

When you email a hiring manager, it’s crucial to follow up at the right time. A well-timed follow-up email can show your enthusiasm for the job and help you stand out from other candidates.

Before sending a follow-up email, wait for at least a week after the interview or submitting your application. This gives the hiring manager enough time to review your application and gather feedback from the interviewers.

When preparing the email, make sure to use the hiring manager’s name and maintain a professional tone. Keep the subject line clear and concise, such as “Following up on the [Job Title] position.”

Related: Get More Interviews: How to Follow Up on Job Applications (Templates)

Part 7 Follow-up Email Template to a Hiring Manager

When following up with a hiring manager, it’s important to strike the right balance between being polite and persistent. Here are a few templates and examples to help you craft the perfect follow-up email.

Template 1: A gentle follow-up after submitting your application:

Subject: Application for [Job Title] – [Your Name]

Hello [Hiring Manager’s Name],

I hope you’re having a great day! I recently applied for the [Job Title] position at [Company Name] and wanted to make sure you received my application. I am very excited about this opportunity and believe my skills and experience make me a strong candidate.

Thank you for considering my application. If you need any further information or have any questions, please don’t hesitate to reach out.

Best regards, [Your Name]

Dear [Hiring Manager’s Name],

I hope this email finds you well. I just wanted to follow up on our conversation about the [Job Title] position. I remain very interested in the opportunity and believe my background in [relevant experience] and skills in [relevant skills] make me a strong candidate for the role.

If you require any additional information or materials from me, please do not hesitate to ask. I look forward to the possibility of contributing to your team.

Template 3: Connecting with them on LinkedIn:

Subject: Connection Request from [Your Name]

Hi [Hiring Manager’s Name],

I hope this message finds you well. I recently applied for the [Job Title] position at [Company Name]. I came across your profile on LinkedIn, and I was impressed by your background and experience.

I would love to connect with you on LinkedIn and learn more about your career journey and any valuable insights you might have about the [Job Title] position.

More templates: Get More Interviews: How to Follow Up on Job Applications (Templates)

How to Write a Perfect Thank You Email After an Interview

Follow-Up Email After an Interview [Best Examples]

Part 8 How to Avoid Common Mistakes in Emailing Hiring Managers

• One common pitfall when emailing a hiring manager is using a generic or impersonal greeting. To avoid this, always try to find out the hiring manager’s name through the job posting or company website. If you cannot find their name, use a more targeted greeting like “Dear Hiring Manager”.
• Another mistake is sending an email with a vague or unprofessional subject line. Your subject line should be clear, concise, and accurately reflect the content of your email. For example, “Application for [Job Title] – [Your Name]”. This helps the hiring manager quickly identify your email in their inbox.
• In the body of your email, it’s essential to be concise and to the point. Avoid overloading the hiring manager with unnecessary information. Instead, focus on the most relevant details, like your qualifications, experience, and why you’re interested in the position. Limit yourself to a few short paragraphs, and consider using bullet points for easy readability.
• Be careful not to copy and paste your resume directly into the email. It’s better to highlight key achievements and skills that you feel make you the perfect fit for the position. Attach your formal resume as a PDF file so that it’s easily accessible and well-formatted.
• Drafting your email with poor grammar and spelling mistakes can be detrimental to your application. Always proofread your email before sending it. Consider using a grammar and spell-checker tool to help you catch any errors.
• Lastly, don’t forget to include a professional email signature. Your signature should consist of your full name, phone number, and LinkedIn profile (if you have one). This makes it easy for the hiring manager to follow up on your message and get in touch with you.

Part 9 Tips and Guidelines for Emailing a Hiring Manager

When emailing a hiring manager directly, it’s essential to follow some guidelines to increase your chances of getting a response and making a positive impression. Here are some tips to help you craft effective emails:

• 1. Do your research Before sending an email, take the time to research the company and its values. This will enable you to tailor your email to the specific organization and demonstrate your genuine interest in the position.
• 2. Find the right contact Try to find the hiring manager’s email address through the company website, networking sites like LinkedIn or through company insiders. Addressing your email to a specific person will make it more likely to be opened and read.
• 3. Use a descriptive and concise subject line Your subject line should clearly convey the purpose of the email and ideally include the job title or reference number. For example: “Application for Marketing Assistant Position (Ref#12345) – Your Name”.
• 4. Be polite and professional Even though you’re using a casual vocabulary, maintain a professional tone throughout the email. Be polite, and avoid using slang or overly informal language. Start with a proper salutation, such as “Dear [Hiring Manager’s Name],”.
• 5. Keep it brief and to the point Hiring managers are busy people, so it’s crucial to respect their time. Keep your message concise while still providing the necessary information. Focus on your relevant qualifications, experience, and what makes you a strong candidate for the position.
• 6. Use a professional email signature A well-designed email signature can leave a lasting impression on the recipient. Include your full name, phone number, email address, and a link to your LinkedIn profile or online portfolio, if applicable.
• 7. Proofread before sending Mistakes and typos in your email can give a negative impression. Double-check your email for grammar, spelling, and clarity before hitting send.

When you’re reaching out to a hiring manager directly, it’s important to keep your email concise, professional, and tailored to the position you’re applying for. Be confident in your skills and experiences, expressing your enthusiasm for the role. Use clear language and make sure your subject line is attention-grabbing.

Providing specific examples from your career shows the hiring manager that you have the qualities they’re looking for. Make sure to explain how your experiences are relevant to the position and how they make you the ideal candidate.

Another tip is to address any potential concerns the hiring manager might have. For example, if you’re applying for a position in a different industry than your current role, briefly explain the transferable skills you possess and why you’re confident that you can excel in the new industry. This can demonstrate your adaptability and eagerness to learn.

Finally, proofread your email carefully before sending. This cannot be stressed enough. Typos and grammatical errors can leave a negative impression, regardless of your qualifications. Attention to detail matters, so take the time to go through your email and double-check everything.

Sending a well-crafted email to a hiring manager can open doors that might otherwise have remained closed. By taking the time to personalize your message and highlighting your strengths, you stand out from other applicants and increase your chances of landing the job.

Part 10 Additional Resources to Help You Contact a Hiring Manager Directly

If you’re searching for additional resources to help you email a hiring manager directly, there are several websites and tools available. These resources may provide further guidance, inspiration for email templates, and advice for reaching out effectively.

• LinkedIn : This professional networking website offers a wealth of information on hiring managers, companies, and industries. Before sending an email, it’s a good idea to research the hiring manager on LinkedIn to find common connections or interests to include in your message. Additionally, LinkedIn has its own messaging system, which may be an optimal platform for reaching out. Related: Best LinkedIn Headlines for Job Seekers [Examples] and How to Respond to a Recruiter on LinkedIn [Examples]
• Grammarly : This online grammar checker serves as an indispensable tool when crafting your email. Enhance your message quality by eliminating grammatical errors and awkward phrasing. Grammarly can be added as a browser extension, ensuring your email is polished and professional.
• Hunter.io : When you struggle to find the hiring manager’s email address, Hunter.io can come to the rescue. This online tool helps you discover email addresses associated with specific companies, giving you the necessary information to directly reach out to the right person.

Taking advantage of these resources can improve your email’s effectiveness by making it more impactful, targeted, and professional. Good luck with your job search, and happy emailing!

Frequently Asked Questions

What are some effective subject lines for emailing a hiring manager directly.

Using an eye-catching and relevant subject line is crucial in getting your email noticed.

• Inquiry: [Job Title] Position at [Company Name]
• Application: [Your Name] for [Job Title] Position
• [Job Title] Candidate Seeking Opportunities
• Referred by [Person’s Name]: Application for [Job Title]

How can you find the hiring manager’s email address for a job application?

To find the hiring manager’s email address, you can:

• Check the job posting for contact details.
• Visit the company’s website and search for the manager’s name in the “About Us” or “Team” sections.
• Use the company’s common email format to guess the address, e.g., [email protected].
• Utilize LinkedIn to find the hiring manager’s profile and look for their email address.
• Try an email finder tool or service, such as Hunter or Voila Norbert.

Always verify through multiple sources to ensure accuracy.

What essential elements should be included in an email to a hiring manager?

When emailing a hiring manager, include these essential elements:

• An attention-grabbing subject line
• A respectful greeting (e.g., Dear [Hiring Manager’s Name])
• A brief introduction (who you are and the position you’re applying for)
• A concise summary of your experiences and qualifications relevant to the position
• A call to action (e.g., requesting an interview or further contact)
• A professional closing (e.g., Best regards, [Your Name])
• Your email signature with your contact information and any relevant links, such as your LinkedIn profile or online portfolio

Can you share an example of a follow-up email to a hiring manager after applying?

Subject: [Your Name] – Following Up on [Job Title] Application

I hope this message finds you well. I wanted to follow up on my application for the [Job Title] position at [Company Name], submitted on [Date].

I am excited about this opportunity and believe my skills and experiences align well with the position’s requirements. I am confident that I can contribute to [Company Name]’s success.

Please let me know if there is any additional information I can provide or if you would like to schedule an interview to discuss my qualifications further.

Thank you for your time and consideration.

[Your Name] [Phone Number] [Email Address]

How should you tailor your email to get noticed by the hiring manager?

• Mention the job title and company name early in the email.
• Confirm your connection to the company, such as a mutual contact or event.
• Highlight your relevant skills and experiences for the specific job.
• Demonstrate your knowledge of the company, its goals, and its values.
• Be genuine, professional, and convey enthusiasm for the opportunity.

Personalizing your email shows the hiring manager that you are genuinely interested and have taken the time to research the role and company.

What are key tips for writing a persuasive message in an email to a hiring manager?

• Be concise, yet informative – Aim for clarity and impact without overwhelming the reader.
• Use strong verbs and active voice – Make your writing dynamic and action-oriented.
• Quantify your achievements – Use specific numbers or percentages when describing your accomplishments.
• Show personality and passion – Convey your enthusiasm for the role and company through your writing.
• Proofread – Ensure proper grammar, spelling, and punctuation before sending.

With a well-crafted message, you can effectively convey your suitability for the job and create a lasting impression on the hiring manager.

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15 Real Sample Messages to Send to Hiring Managers Before Applying

Whether you’re a fresh college graduate or looking for a new job, getting an application to stand out is never easy. What’s more is you won’t be the only applicant submitting a resume. The average corporate job gets about 250 applications and among these people, only four to five are called for an interview. So the question is “What can you ethically do to stand out from the other applicants?”

In addition to a resume and portfolio that stand out, experts recommend sending an email message to hiring managers to help you stand out from the rest of the applicants. This type of message can get your CV in noticed by the right person.

Don’t know where to start? No worries! I’ve written 15 real email messages you can send to hiring managers to start building a relationship. When you’re ready, scroll down and let’s get started.

The interview process is mostly conducted online.

Page Contents

Messages to Hiring Managers Expressing Interest in Role

Sample message to hiring manager before applying, example messages to hiring managers on linkedin, sample messages to recruiters about a job.

Dear [hiring manager’s name],

I recently applied for the position of Human Resources Assistant that your company ABC advertised in Work Page last week. Having worked in the HR department for almost 3 years, I believe that I have gained the experience necessary to meet your needs, especially regarding wage and benefits issues.

Please find attached my resume for ease of reference. Are you available for a short 15- to 20-minute phone call within the next three weeks? I would like to speak with you about the position, if possible.

[Your name]

Hi [hiring manager’s name],

I’m [Your name] and I am so excited about the position of Social Media Specialist that XYZ Company has posted in Indeed last week. In fact, I immediately submitted my resume and my portfolio when I saw the job opening. I would love to be able to work for your company since I believe my skills [skill 1] and [skill 2] are perfect for this position.

I have again attached my resume and portfolio for your reference. Could I have the chance to call you for a 15-minute talk about this job? I would be very happy to be granted this opportunity.

Best wishes,

Hello [hiring manager’s name],

My name is [your name] and I am very much interested in the Planning Manager job opening that ABC company just recently posted. Having worked as Planning Head for almost 6 years, I trust that I can be a great fit in this job, not to mention that I specialize in materials optimization and cost efficiency systems.

I have attached my resume for your reference. May I request a 15-to-20-minute phone call with you in the next two weeks to discuss this work further, if I am not asking too much?

I found out that XYZ company has a job opening for a QA Specialist through Mr. RRR, your teammate who’s my next-door neighbor. I am now employed with P&P Company for 4 years as QA Specialist. In this span of time, I can proudly say that I have accomplished numerous projects for P&P Company, like their annual ISO accreditation, minimizing product recalls, and ensuring food safety.

I am very much interested to join your team. Attached is my resume which you can review. May I also request 15 minutes of your time so I can call you and discuss this work?

I am [your name], an Industrial Engineer with 6 years of work experience in PJ Company, who is very much interested in the Assembly Line Manager position you have just recently advertised. With my expertise in Time & Motion studies and the improvement of manufacturing standards, I believe that I can truly be an asset to your company.

I have attached my resume for your review. If I am not asking too much, may I call you for around 15 minutes in the next two weeks to discuss this job opportunity? Thank you for considering my request.

Respectfully,

[Your name}

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I saw in Indeed that your company, ABC Industries, needs a Production Manager. Knowing that ABC.com’s vision is to [state vision], I believe that I can enthusiastically work with you since we have the same objective. I have submitted my resume together with a cover letter stating my interest to join your company.

Please find attached my resume for ease of your review. I would also like to ask if we can have a 15-minute or so phone call in the next two weeks to discuss this work opening?

I am [your name], a Mechanical Engineer who is very much interested to work as a Production Supervisor in ABC Company. My experience as a Production Supervisor for 5 years in P&P Company which is also a manufacturing company like ABC, makes me confident that I can handle the job at ABC well. I specialize in food safety programs and budget management.

I have again attached my resume for ease of your review. Would you have a few minutes to tell me more about what you are looking for? I can gladly call you up for this.

My name is [your name] and I found out of your job opening for Materials Buyer through my current boss, Mr. VVV of WWW Company, who I was told is a good friend of your CEO. I want to apply for said position. I have been connected with WWW Company for 3 years as a Materials Buyer, and I can proudly say that I have generated around US [amount] of savings for the cheaper materials I have purchased for WWW Company.

Attached is my resume for your reference. May I talk to you through the phone to know more about this job opportunity? A 15- or 20-minute call will do.

Increase your chances of landing a job position by sending an email message to the hiring manager.

Hope all is well with you. I’m [your name] and I would like to apply for the position of Finance Analyst which you have posted last week in Jobstreet. I am currently connected with Glass Manufacturing, a company like yours. Noting that we have the same vision, and with my familiarity with the financial structure in this kind of business, I believe that I will be an asset to your organization.

I am looking forward to learning more about this job opening. Would I be able to take a few minutes of your time to talk more, through the phone, about this job opportunity?

My name’s [your name] and I’m currently a graduating student of LMN University. I got the chance to be an intern at your Production Department in the first quarter of this year. I learned a lot from this experience so when I saw the post about a Production Assistant job opening in your company, I became very eager to get the position. Though I’m quite sure that I meet the requirements for this job position, can we connect through Zoom or could I give you a call to learn more about this work? I really am so interested to work at LMN.

I’m [your name], a Mathematics and MBA graduate of UPP University, who is now working at GGG Enterprises as a Materials Planner. I saw your post in Indeed.com regarding a job opening for a Materials Manager. With my extensive experience as a Materials Planner and knowledge of inventory management, I feel that I am already fit for the work you have advertised.

Can I take a few minutes of your time to discuss this job opening? If I am not asking too much, I would like to call you up at your earliest convenience.

I am currently working as a Brand Manager at You.com. Last week, I saw your post regarding a job opening for a Brand Manager in your prestigious company. I am very much interested in the said position since my family and I are loyal customers of your products.

I would like to call you up to discuss the work in more detail. Could I call maybe next week?

Hope this email finds you well. I saw your job opening for the position of Social Media Analyst that ROR Advertising posted on Indeed.com last week. I am so excited to apply since it has been my dream to work in a big company like yours.

Is it possible to meet with you next week to discuss if my potentials fit the job opportunity?

Related Reading: 155+ “Work Friendly” Email Signature Example Quotes to Try  

I’m [your name], a BS in Accountancy graduate of BWW College and who is now employed at TREE.com as an Audit Manager. I found your job opening for the position of Audit Manager through Indeed.com. I believe that I am a sure fit for the role with the many projects I have handled regarding internal audits and policy-making.

Can we have a Zoom meeting to discuss my qualifications for you to check I am indeed fit for the said job opening? Or I can also call you up for a short discussion.

I’m [your name], a Mechanical Engineer who is now working with FGI Manufacturing as a Production Supervisor. Mr. Cortez, your HR Head who is a family friend, informed me of your job opening for the position of Production Manager. I have extensive experience in Production especially machine resources to ensure minimal downtime.

Are you available for a 15- to 20-minute phone call to discuss my credentials?

I am very much interested in this job opening.

My name is [your name] and I would like to apply for the position of Marketing Manager which was advertised on Indeed.com three days ago.

Currently, I am connected with Hotdogs Unlimited as a Brand Manager. I am sure that my extensive 5-year experience in the field of Marketing makes me fit for this role.

Would you be available for a Zoom meeting to discuss this job opportunity in more detail?

Your posts on LinkedIn about sales representatives’ objectives and positive characteristics were so informative. Your company, Organic Grocery Company, has always been the leader in pharmaceutical sales, and this made me become interested in the Sales Representative job position that The Organic Grocery Company has advertised. May I take a few minutes of your time so that we can discuss this work in more detail? I have attached my resume for your review. Please advise if I can give you a call at your earliest convenience.

I am a Physics graduate of YGH University and have been working in the Nuclear Department of RRR Hospital for two years. I read your posts on LinkedIn regarding Radioactive Iodine and Hyperthyroidism and I was greatly amazed by the inputs you gave. By chance, I saw the job opening in your company for a Nuclear Laboratory Assistant. Would you have a few minutes to discuss the job’s details with me? I am really interested to join your company. Please advise when I can call you up.

Thank  you,

I hope you don’t mind my reaching out to you through LinkedIn. I just recently applied for the position of Sales Officer of your company, as advertised on Indeed.com last week. I believe that my experience in Sales for the past 5 years, not to mention the awards I have received as a top salesperson for the last 3 consecutive years, make me fit for the role of Sales Officer.

I have attached my resume for ease of your review. Thank you for your valuable time. I am looking forward to this job opportunity.

I’m [your name] and I recently graduated from UVN University with a degree in Advertising, specializing in Product Design. I really admire your company so I would like to ask if there are job openings related to my educational background. I am very sorry for writing to you directly through LinkedIn.

Thank you for your time.

Hi [hiring mangar’s name],

I’m [your name] and I’m an Accounting Staff at SVV Auditors. I recently applied for the position of Audit Reviewer that your company advertised last week. Could I give you a call to know if my credentials meet your requirements? I really am so interested in this job.

My name is [your name] and am now a Finance Staff at Stamina-Foods. Though we have not met, I have learned so much about your company, thus making me want to land a job there. Could I give you a 15- to 20-minute call to discuss my credentials and to check if there are job openings that fit me?

I am [your name] and am very much interested to work in your company.  At present, I am connected with Super Steakhouse Restaurant as a QA Assistant. I have attached my resume for your review.

Related Reading: 227+ Meaningful Thank You Message Examples to Loyal Customers 

I am now looking for new job opportunities and, by chance, saw the Marketing Manager position you have advertised in Work Dot Com just last week.

I believe that my experience as a Marketing Staff in Oxhog Industries makes me a great fit.

Please find attached my resume for your review. Could I give you a call to discuss if the work fits my credentials?

Thank you for your time and consideration.

I found out from your profile that you hire sales personnel from the bay area. I reside there and have been in sales for the past 3 years. I would gladly make myself available for an interview since I have, for so long a time, wanted to work with your prestigious company. My resume is attached for your review.

Need an edge in the job hunt? Contact the hiring manager directly.

Hope this message finds you in the best of health. I am [your name] and I’m applying for your job post for a Production Manager which I read in Indeed. Having worked for 5 years as a Production Manager in DDD Industries, I know that my experience, knowledge, and skills in electronics will be a great help to your company if I’m hired.

Please find attached my resume for your review. If I am not asking too much, could I call you up in the next two weeks to discuss this job opening in more detail?

Your company, ABC Diversities, has always been the leader in food manufacturing which is not surprising, with all of your delicious hotdogs and hams that people of all ages enjoy. I have been a loyal customer ever since, and now that I have graduated with a degree in Food Technology, I would like to join your company to work in one that I truly admire.

Here’s my LinkedIn profile [profile link]. I would love the chance to be able to meet or talk further on any job opening in your great firm.

I’m [your name], currently working as a QA Manager in QQQ Manufacturing. I recently submitted my resume for the position of QA Manager in your company. My experience in the development of quality standards and control procedures in every step of the food manufacturing line makes me believe that I am the person you are looking for.

I have again attached my resume and samples of control procedures I have made for ease of your review. I would also like to schedule a short phone call with you next week about this job opportunity, if possible. When can we talk, please?

This message may seem bold, but I believe I’m a good match for this role.

My name’s [your name] and I recently applied for the position of Finance Manager in your company QWQ Enterprises. I believe that my 5-experience as a Finance Officer in my present employer, PPP Company, plus my educational background make me fit for the role. I’m so excited to work with you since your company’s vision/mission is also the same as mine.

I am so excited by this opportunity so I would like to know more about it. May I give you a call within the next two weeks to discuss this job opening?

I’m [your name] and I have just submitted my resume to the position of Brand Manager which your company has posted in Indeed a few days ago. Currently, I am connected with AAA Company as a Brand Manager for their top product, TopBest. Based on your job posting, I think my qualifications are a match for your needs. Would you have time in a week or so to discuss my job experience? We could meet or I can give you a call.

Hope this finds you well. I’m [your name], presently connected with SVS Securities as a Legal Assistant. I just submitted my resume for the job opening in your company, Forever Industries, for a Legal Manager which you posted in Indeed last week. I have a portfolio of legal corporate cases which I have handled and which I am willing to share with you. Could we meet next week to discuss this job opportunity and to check if my skills match your expectations?

Hope everything’s well with you. I got your e-mail address from May Homer who’s a close friend of mine. Yesterday, I submitted my resume for the job opening for Inventory Analyst which your company has posted on Indeed.com. Having worked as an Inventory Planner in PPP Manufacturing for 4 years where I have generated millions in cost savings through projects I have recommended and implemented, I think that I am fit for the role you have advertised.

Are you interested in meeting to check if your company’s goals match my work experience? Or I could give you a phone call at your convenience.

I am [your name], a BS Mathematics graduate of QWQ University, and am presently in the last quarter of her Masters of Business Administration in the same school. I learned about your job opening for a Mathematics professor in your college and I would like to express my interest.

I have attached my resume for your review. May I take a few minutes of your time to know more about the said position? I can call you up at your earliest convenience.

Feel free to edit and customize these messages to reflect your educational and work experience. Best of luck standing out from the competition and getting hired.

Want to start your own food business?

Hey! 👋I’m Brett Lindenberg, the founder of Food Truck Empire.

We interview successful founders and share the stories behind their food trucks, restaurants, food and beverage brands. By sharing these stories, I want to help others get started.

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Hiring Manager Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the hiring manager job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Screening applications/resumes and setting up interviews
• Be responsible for production of metrics relating to temporary staffing and the contingent workforce
• Share findings and best practice with the UK labour management group
• Ensure agencies are compliant with UK and EU directives in relation to Agency Workers
• Full ownership and responsibility for ensuring compliance regarding Right to work in the UK legislation
• Ensure agencies are compliant with EU directives in relation to Agency Workers
• Full ownership and responsibility for ensuring compliance regarding Right to work in the PL legislation
• Processing new hire paperwork
• Work in high-energy team environment
• Maintain field employees notes and status
• Managing and fulfilling job orders
• Managing various job board accounts and databases
• Be self-motivated and goal oriented
• Industry knowledge is a plus
• Monitoring agency manager performance, as well as ensuring contractual obligations regarding any ratios are met,
• Establish and help to maintain agency working relationships across all parties
• Establishing and maintaining positive and healthy working relationships with agencies, across all parties,
• Monitor agency manager performance and ensuring contractual obligations regarding ratios are met
• Take on responsibility for the production of metrics relating to temporary Operations staffing, as well as the contingent workforce,
• Full ownership and responsibility for ensuring compliance regarding Right to work in the EU legislation
• Share findings and best practice with the labour management group

15 Hiring Manager resume templates

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• Recruiting experience preferred,office/administrative skills required,SSS knowledge preferred
• Two years supervisory experience
• Microsoft Office suite, Success Factors, PeopleSoft, RPOS
• Must be detail oriented and highly organizational. Effectively communicate with applicants and other departments. Confidentiality a key component of job function

High Volume Hiring Manager Resume Examples & Samples

• Understand and have involvement in Labour Planning requirements using the labour capacity planner. Ensure planning team is kept up to date with current labour supply, highlighting any concerns in a timely manner
• Monitor and ensure each agency meet agreed service level agreements
• Be responsible for production of metrics relating to labour
• Review and establish causes for unfavourable trends in the metrics, provide and implement root cause analysis and solutions
• Co-ordinate inductions between Operations, Finance, Agencies, Security and L&D
• Ensure agencies are compliant with UK and EU directives in relation to Amazon Agency Associates
• Support and coordinate labour transfer to others sites both in UK/EU
• Audit agencies bi-monthly on quality of assessment and recruitment processes. Increase audits as appropriate
• Excellent communication skills with internal and external parties along with the ability to mediate between large groups of suppliers
• A great focus on attention to detail with the ability to multi task in a target driven and fast paced organization
• The ability to produce detailed reports from large amounts of data relating to order fulfilment , attrition and people issues which would have a direct effect on future orders for the suppliers concerned
• Ideally a graduate and CIPD qualified/HR degree
• Knowledge of employment law and HR / Payroll practices would be advantageous
• Good IT literacy
• Ensures compliance with EU legislation
• Ensure agencies are compliant with EU directives in relation to Amazon Agency Associates
• Support and coordinate labour transfer to others sites in the EU
• A great focus on attention to detail with the ability to multi-task in a target driven and fast paced organization
• Good IT literacys or other job vacancies
• Audit agencies regularly on quality of assessment and recruitment processes. Increase audits as appropriate
• The ability to produce detailed reports from large amounts of data relating to order fulfilment, attrition and people issues which would have a direct effect on future orders for the suppliers concerned
• Good IT literacy, particularly MS Excel
• Share findings and best practice with the wider High Volume Hiring team
• Bachelor or equivalent degree
• Understanding and delivering Labor Planning requirements, by using the labor capacity planner,
• Ensuring that the planning team is kept up to date with current labor supply, highlighting any concerns in a timely manner,
• Ensuring compliance with UK and EU legislation, including all partnering agencies,
• Assuming full ownership and responsibility for compliance, especially regarding the right to work in the UK legislation,
• Monitoring any external agencies, while ensuring each organisation meets established service level agreements,
• Reviewing and establishing causes for any unfavorable trends in the metrics; then, provide and implement root cause analysis followed by possible solution(s),
• Generously sharing findings and best practices with the wider UK High Volume Hiring team,
• Coordinating inductions, by liaising between the Operations, Finance, Agencies, Security and Learning & Development teams as appropriate,
• Monitoring consistency with Employee Relations issues and decisions,
• Coordinating regular meetings between agencies and Amazon, as you drive best practices across the site, while addressing any concerns in the process,
• Audit agencies regularly on the quality of their assessment and recruitment processes,
• Act as a liaison between Agencies and the Amazon Finance Department regarding the timely payment and processing of invoices
• You have a bachelor´s degree or equivalent qualification
• You possess excellent project management skills,
• You’re a great communicator with excellent written and verbal English skills,
• You possess the ability to facilitate any conversations between separate parties
• You have a laser-like attention to detail, alongside the ability to multitask,
• You’re able to thrive in a fast-paced working environment: you can think on your feet, while reacting to a wide range of issues,
• From looking at sizable volumes of data, you’re able to produce detailed reports looking at order fulfillment, attrition and people issues: anything that could affect future orders,
• Flexibility in working hours is essential; this would include collaborating closely with the internal recruitment team and external agencies in delivering employee induction days
• Previous experience of indirect management of third parties,
• CIPD qualification, with knowledge of employment law and HR/Payroll best practices,
• Solid IT literacy, particularly in Microsoft Office programs
• Maintaining solid working relationships with all our skilled craftsmen employees

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• Account Manager
• Customer Experience Manager

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• Customer Relationship Manager Resume Tips

Customer Relationship Manager Resume Template

Download in google doc, word or pdf for free. designed to pass resume screening software in 2022., customer relationship manager resume sample.

Customer relationship managers are the people who try to build customer loyalty by offering personalized and friendly service to customers. In this position, you will invite and welcome new customers, answer any questions they may have about the company or its products, help with any issues they may be having making a sale, and encourage them to renew their subscriptions or otherwise continually return as customers. This position requires excellent communication, persuasion, and problem-solving skills. The best way to highlight these soft skills is by showing their effect on the bottom line using metrics. Recruiters are also likely to favor applicants with customer-relationship and managerial previous positions so limit your experience section to those two roles. Here is a recruiter-approved resume sample.

We're just getting the template ready for you, just a second left.

Recruiter Insight: Why this resume works in 2022

Tips to help you write your customer relationship manager resume in 2024,    use leadership action verbs to show your expertise..

Using powerful action verbs may seem like a small tweak but it makes a big difference in framing your resume. Show recruiters that you are a leading force in the profession by using powerful leadership action verbs. These words may include ‘mentored’, ‘supervised’, and ‘trained’. This applicant has used action verbs very effectively.

   Balance your resume between client relationships and management roles.

You need to show recruiters that you are excellent at building relationships with clients, but you also need to show that you are excellent at managing teams. So ensure your experience section is balanced in showing your expertise in both functions. Your skills and tools section should also serve both functions equally. This resume is a great example of that balance.

Customer Success Manager Resume Sample

Client relationship manager resume sample, account manager resume sample, customer experience manager resume sample.

As a hiring manager who has recruited customer relationship managers at companies like Salesforce, HubSpot, and Zendesk, I've seen countless resumes over the years. The best resumes that catch my attention are the ones that effectively showcase the candidate's skills, experience, and impact in a clear and concise manner. Here are some tips to help you craft a strong resume that will stand out to hiring managers in the customer relationship management field.

   Highlight your customer service skills

Emphasize your customer service skills and experience throughout your resume. This is a critical aspect of the customer relationship manager role.

• Resolved an average of 50 customer inquiries per day, consistently exceeding the team's target of 40 inquiries per day
• Maintained a customer satisfaction score of 95% or higher for 12 consecutive months
• Trained and mentored 5 new customer service representatives, resulting in a 20% increase in team productivity

Avoid being vague or generic when describing your customer service experience. Instead, use specific examples and metrics to demonstrate your impact.

• Handled customer inquiries
• Provided excellent customer service

   Showcase your relationship-building abilities

As a customer relationship manager, your ability to build and maintain strong relationships with customers is crucial. Highlight examples of how you've successfully built and nurtured customer relationships.

• Developed and implemented a customer loyalty program that increased repeat business by 30%
• Built and maintained relationships with a portfolio of 50+ key accounts, resulting in a 95% customer retention rate
• Collaborated with cross-functional teams to address customer pain points, leading to a 25% reduction in customer churn

Avoid simply stating that you have strong relationship-building skills without providing any supporting evidence.

• Strong relationship-building skills
• Able to build rapport with customers

   Demonstrate your problem-solving abilities

Customer relationship managers often face complex challenges and need to be skilled problem-solvers. Showcase examples of how you've successfully tackled difficult customer issues.

• Resolved a long-standing issue with a high-value client, resulting in a contract renewal worth $500K
• Investigated and resolved a complex billing issue that affected 200+ customers, preventing potential revenue loss of $100K
• Developed a new process for handling customer complaints, reducing resolution time by 50% and increasing customer satisfaction scores by 20%

Avoid using generic statements that don't provide any insight into your problem-solving abilities.

• Good problem-solving skills
• Able to handle customer complaints

   Highlight your industry knowledge

Demonstrate your knowledge of the industry and the specific products or services your previous companies offered. This shows hiring managers that you have a deep understanding of the market and can effectively support customers.

• Developed and delivered product training sessions for 50+ sales representatives, resulting in a 20% increase in sales of new product line
• Created and maintained a knowledge base of 100+ articles on company products and services, which reduced customer support inquiries by 30%
• Stayed up-to-date on industry trends and competitor offerings, sharing insights with the team and making recommendations for product improvements

Avoid simply listing the companies you've worked for without providing any context about the products or services they offer.

Customer Relationship Manager, ABC Company, 2018-2021

   Show your leadership and collaboration skills

Many customer relationship manager roles require leading teams and collaborating with cross-functional departments. Highlight any leadership experience you have and provide examples of successful collaboration.

• Led a team of 10 customer service representatives, increasing team productivity by 25% and reducing average call handling time by 20%
• Collaborated with the product development team to provide customer insights and feedback, resulting in the successful launch of 3 new features with high customer adoption rates
• Partnered with the sales team to develop and implement a new upselling strategy, resulting in a 15% increase in revenue from existing customers

Avoid using vague statements about your leadership or collaboration abilities without providing any supporting examples.

• Strong leadership skills
• Able to collaborate with other departments

   Tailor your resume to the specific job

Customize your resume for each job you apply to, highlighting the skills and experiences that are most relevant to that particular role.

For example, if the job description emphasizes customer retention, focus on your experiences in reducing churn and increasing customer loyalty:

• Implemented a customer feedback program that increased customer satisfaction scores by 30% and reduced churn by 15%
• Developed and executed targeted retention campaigns for at-risk customers, resulting in a 95% success rate in preventing cancellations

On the other hand, if the role focuses more on upselling and cross-selling, highlight your successes in driving revenue growth:

• Identified and capitalized on upselling opportunities, increasing average revenue per customer by 20%
• Collaborated with the sales team to develop bundled service packages, resulting in a 25% increase in cross-sell revenue

Avoid submitting a generic resume that doesn't speak directly to the specific requirements and responsibilities of the role you're applying for.

Writing Your Customer Relationship Manager Resume: Section By Section

  summary.

A resume summary, also known as a professional summary or career summary, is an optional section that appears at the top of your resume. It provides a brief overview of your professional experience, skills, and achievements relevant to the job you are applying for. While it is not a mandatory section, it can be beneficial for Customer Relationship Managers to include a well-crafted summary to catch the attention of hiring managers and provide context for your career trajectory.

It is important to note that you should never use an objective statement instead of a summary. Objective statements are outdated and focus on what you want from the employer, rather than what value you can bring to the company. Stick to a professional summary that highlights your strengths and experience as a Customer Relationship Manager.

To learn how to write an effective resume summary for your Customer Relationship Manager resume, or figure out if you need one, please read Customer Relationship Manager Resume Summary Examples , or Customer Relationship Manager Resume Objective Examples .

1. Tailor your summary to the customer relationship manager role

When writing your summary for a Customer Relationship Manager position, it is crucial to tailor it to the specific role and company you are applying to. Research the company and the job description to identify the key skills, experience, and qualities they are looking for in a candidate.

Avoid using a generic summary that could apply to any job, like this:

Experienced professional with a proven track record of success. Strong communication and leadership skills. Seeking a challenging position to utilize my skills and contribute to company growth.

Instead, focus on highlighting your most relevant experience and accomplishments as a Customer Relationship Manager:

Results-driven Customer Relationship Manager with 5+ years of experience in developing and implementing customer retention strategies. Proven track record of increasing customer satisfaction rates by 30% and reducing churn by 20%. Skilled in analyzing customer data, identifying opportunities for improvement, and collaborating with cross-functional teams to deliver exceptional customer experiences.

2. Highlight your customer-centric approach and key CRM skills

As a Customer Relationship Manager, your primary focus is on building and maintaining strong relationships with customers. Your summary should reflect your customer-centric approach and showcase your key skills in customer relationship management.

Avoid simply listing soft skills without context, like:

• Excellent communication skills
• Strong problem-solving abilities
• Team player

Instead, provide specific examples of how you have used your skills to benefit customers and the company:

• Developed and implemented a customer feedback system that increased customer satisfaction scores by 25%
• Collaborated with sales and marketing teams to create targeted customer retention campaigns, resulting in a 15% increase in customer loyalty
• Skilled in using CRM software such as Salesforce and HubSpot to manage customer data and interactions

  Experience

The work experience section is the heart of your resume. It's where you showcase your relevant experience and accomplishments to potential employers. When writing your work experience section as a customer relationship manager, focus on highlighting your skills in building and maintaining strong client relationships, managing customer accounts, and driving customer satisfaction and retention.

1. Showcase your client relationship skills

Emphasize your ability to build and maintain strong relationships with clients. Highlight specific examples of how you've successfully managed client accounts and delivered exceptional customer service.

• Managed a portfolio of 50+ key accounts, consistently exceeding client retention goals by 15% year-over-year
• Built strong relationships with high-value clients, resulting in a 25% increase in upsell revenue

Avoid generic statements that don't provide concrete examples of your skills:

• Responsible for managing client relationships
• Helped improve customer satisfaction

2. Highlight your customer retention successes

As a customer relationship manager, one of your key responsibilities is to drive customer retention and reduce churn. Showcase specific examples of how you've successfully retained customers and grown accounts.

• Implemented a customer success program that increased retention rates by 20% for at-risk accounts
• Developed targeted retention campaigns that reduced churn by 15% for a key customer segment

Avoid vague statements that don't provide insight into your actual contributions:

• Worked on customer retention initiatives
• Helped reduce churn rates

3. Showcase your expertise with CRM tools

As a customer relationship manager, proficiency with CRM software is often a key requirement. Highlight your experience with specific CRM tools and how you've leveraged them to manage customer relationships effectively.

• Utilized Salesforce to manage a pipeline of 200+ leads, resulting in a 30% increase in conversion rates
• Implemented HubSpot CRM to streamline customer communication and improve team collaboration

Proficient in leveraging Salesforce Sales Cloud to manage end-to-end customer lifecycle, from onboarding to renewal. Developed custom workflows and reports to track key account health metrics and proactively address risk factors.

  Skills

The skills section is one of the most important parts of your resume as a customer relationship manager. It's where you highlight your relevant abilities and expertise to show hiring managers you're qualified for the job. A well-crafted skills section can help you stand out from other applicants and increase your chances of landing an interview.

Here are some tips for writing an effective skills section on your customer relationship manager resume:

1. Tailor your skills to the job description

When creating your skills section, it's crucial to align your skills with the requirements listed in the job description. Many companies use Applicant Tracking Systems (ATS) to screen resumes and filter out candidates who don't have the skills they're looking for.

To optimize your resume for ATS, carefully review the job posting and identify the key skills and qualifications the employer is seeking. Then, incorporate those relevant skills into your resume using the same terminology and phrases.

Customer relationship management (CRM) software: Salesforce, HubSpot, Zoho CRM Customer service: Complaint resolution, customer retention, account management Data analysis: Sales forecasting, customer segmentation, revenue tracking

2. Categorize your skills by type

Grouping your skills into categories can make your skills section more organized and easier for hiring managers to scan. Common categories for customer relationship managers might include:

• CRM Software : Salesforce, Microsoft Dynamics, Oracle CRM
• Customer Service : Conflict resolution, account management, customer onboarding
• Sales : Lead generation, sales forecasting, contract negotiation
• Data Analysis : Customer segmentation, sales reporting, revenue tracking

By categorizing your skills, you demonstrate to employers that you have a well-rounded skill set that covers various aspects of customer relationship management.

3. Focus on hard skills and technical proficiencies

While soft skills like communication and teamwork are important for customer relationship managers, it's best to focus primarily on hard skills and technical proficiencies in your skills section. Soft skills are better demonstrated through your work experience and achievements.

Some examples of hard skills to include:

• CRM software proficiency (e.g., Salesforce, HubSpot)
• Data analysis and reporting
• Sales forecasting and budgeting
• Customer service metrics and KPIs
• Marketing automation tools (e.g., Marketo, Pardot)

Skills: Communication, teamwork, leadership, customer service, Salesforce, data analysis

Instead, prioritize your hard skills and be specific:

Skills: CRM Software : Salesforce (Admin Certified), HubSpot, Zoho CRM Data Analysis : Tableau, Excel (vlookup, pivot tables), sales forecasting Customer Service : Complaint resolution, customer retention, account management

4. Keep your skills section concise and relevant

While it may be tempting to list every skill you possess, it's important to keep your skills section focused and relevant to the job you're applying for. Hiring managers often have limited time to review resumes, so it's crucial to make sure your skills section is easy to scan and highlights your most important qualifications.

Aim to include 8-12 skills that are directly applicable to the customer relationship manager role. Avoid listing outdated or irrelevant skills, such as proficiency in outdated software or generic skills like Microsoft Office.

Skills: Microsoft Office, typing, data entry, Salesforce, customer service, communication, teamwork, leadership, problem-solving, time management

Instead, focus on the most important and up-to-date skills:

Skills: CRM Software : Salesforce (Admin Certified), HubSpot, Zoho CRM Data Analysis : Tableau, Excel (vlookup, pivot tables), sales forecasting Customer Service : Complaint resolution, customer retention, account management Marketing Automation : Marketo, Pardot

Skills For Customer Relationship Manager Resumes

Here are examples of popular skills from Customer Relationship Manager job descriptions that you can include on your resume.

• Sales Management
• Logistics Management
• Customer Relationship Management (CRM)
• Operations Management
• Merchandising

Skills Word Cloud For Customer Relationship Manager Resumes

This word cloud highlights the important keywords that appear on Customer Relationship Manager job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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•  Get a resume score compared to other Customer Relationship Manager resumes in your industry.

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•  Find the Customer Relationship Manager skills your resume is missing.

•  Get rid of hidden red flags the hiring managers and resume screeners look for.

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Customer Relationship Manager Resumes

• Template #1: Customer Relationship Manager
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• Template #6: Customer Experience Manager
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• Customer Relationship Manager Interview Guide
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A third of hiring managers don't want to hire older workers or Gen Zers

• About one-third of hiring managers in a survey admitted bias against Gen Zers or older candidates.
• Forty-two percent of managers consider job seekers' ages when reviewing résumés , per Resume Builder.
• Some career advisors suggest removing the year you graduated from a résumé and LinkedIn profile.

If you're looking for a job and you're a Gen Zer or an older worker , you might be out of luck with some hiring managers.

A survey from Resume Builder found that 36% of hiring managers said they were biased against Gen Z candidates, and 34% said they had concerns about hiring candidates over the age of 60.

Ageism isn't new, of course, though the survey findings are a reminder that even in a strong job market, it can still be tough to land a new gig . Having people discount your abilities because of how young or old you are doesn't help.

"You need to be aware of pitfalls like age bias," Stacie Haller, the chief career advisor at Resume Builder, told Business Insider. "You have to know the landscape you're in."

Resume Builder surveyed a pool of 1,000 hiring managers in March, and 42% of them said age is a factor when going over résumés. To determine a candidate's age, the hiring managers said they've used methods like tallying years of experience, looking for the year someone graduated, and even checking out photos, the survey found.

Delete the year you graduated

Some candidates might choose not to put the year they graduated on their CV, concerned about recruiters doing the math. In the survey, six in 10 hiring managers said job seekers should "always" include the year they graduated, but about four in 10 said candidates sometimes shouldn't or should never include the year.

Some TikTokers who focus on career advice encourage people to remove their graduation years from their résumés so that young candidates avoid getting dinged for not having enough experience and older workers don't get dumped for having too much.

Related stories

Haller endorses that philosophy. "It matters that you got the degree. Does it matter if you got it last year or 20 years ago? It shouldn't," she said.

Haller added that recruiters determined to weed out groups they don't like can often still find a way, even when job applicants strip their résumés and LinkedIn profiles of indicators like graduation dates. "If you're somebody who really is biased against folks, those people go to Facebook to check you out," she said.

There are federal laws designed to protect workers over 40 from age discrimination. Some states also have provisions meant to shield younger members of the workforce from discriminatory hiring, according to the US Equal Employment Opportunity Commission. But proving bias based on age can be difficult, as BI has previously reported.

The Goldilocks generation

So why are some hiring managers not down with younger or older workers? One reason could be that hiring managers themselves are often from a different generation, Haller said. More than six in 10 survey respondents were between 25 and 44 years old. It's an indication, she said, that these managers, who might be in their first role leading others, could "seem to be biased against everybody younger than them and older than them."

Among the hiring managers who admitted to bias against Gen Z job seekers, more than three-quarters cited younger workers' lack of experience. About six in 10 managers pointed to what they've seen as a tendency among Gen Zers to job-hop. And a similar portion of respondents questioned the work ethic and professionalism of the youngest slice of the workforce.

The reasons given for bias against older workers were nothing new. Three-quarters of respondents were concerned an older worker might soon retire. Nearly two-thirds were worried older candidates would experience health problems, and almost half the hiring managers said they worried that older workers wouldn't have sufficient experience with technology.

Showing up to an interview and looking too old could also be a problem for job applicants. In the survey, four in 10 hiring managers said if a candidate has an "elderly" appearance, they'd be less inclined to consider the applicant. And 36% of hiring managers recommended that candidates over 60 take steps to look younger in interviews.

Barbara Corcoran , a "Shark Tank" judge and a septuagenarian herself, has given similar advice.

Some hiring managers who were surveyed also had advice for younger workers: Try to look older. Nineteen percent of hiring managers said a "youthful appearance" was a turnoff. More than one-third of the hiring managers polled said candidates aged 18 to 27 should "try to appear older during interviews."

Haller said that while bias works against a range of job seekers, Gen Z has a specific challenge because many young people were sidelined early in their careers by the pandemic and may be ill-prepared to enter the workplace. Some started their jobs remotely, which made it harder for them to build skills and nail basics like how to dress in the office.

But, she added, one generation dumping on another is nothing new.

"Every generation gets talked about. The millennials, at one point, were entitled. Nobody wanted to hire them," she said. "And now they're the age group that's biased against everybody else."

Do you have something to share about your job search or what you're seeing in your workplace? Business Insider would like to hear from you. Email our workplace team from a nonwork device at [email protected] with your story or to ask for one of our reporter's Signal numbers. Or check out Business Insider's source guide for tips on sharing information securely.

Watch: Here's what descendants of 5 former presidents say about the role age plays in politics

• Main content

Age discrimination remains a problem in the hiring process (for younger candidates too)

Jeff Clabaugh | [email protected]

April 8, 2024, 1:18 PM

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Age discrimination in the hiring process is illegal, but it still happens, often unintentionally.

A recent survey of 1,000 hiring managers by Resume Builder found 42% consider age when reviewing resumes. Age bias by hiring managers is also difficult for a candidate to prove.

“If someone is reviewing your resume and they see that you graduated in 1970, that might put you out of the offering if that person has an age bias,” said Stacie Haller, chief career adviser at Resume Builder. “You may never know that is why you were eliminated,”

When qualified older candidates are rejected from multiple employers, those applicants might take that as a signal that age is a factor in not getting offers.

Reasons for age-related bias against older candidates include the likelihood of retirement, potential health issues, lack of experience with technology, a fixed mindset and need for time off, according to survey responses.

Job candidates can reduce the risk of age bias by making simple changes to their resumes. In addition to not including graduation dates, which Haller said is not necessary because it has nothing to do with qualification, avoid listing a work history that goes beyond 15 years back. Not only would that indicate age, but jobs 15 years or longer ago likely have no relevance to the job being applied for.

Including a picture on a resume or cover letter went out of fashion years ago, but Haller said job seekers still need a picture on career sites such as LinkedIn and Indeed. She stressed it needs to be a professional picture.

“If it’s not, and you have a picture that is not professional — and I’ve seen pictures of people holding a beer on a beach — well, you’re not going to get any calls,” she said.

Age bias in the hiring process does not affect only older candidates. It affects young candidates too — and beyond their lack of work history — especially since the pandemic, which changed the personal growth experience for many young adults.

“Gen-Zers are viewed as not having professional skills, or etiquette skills or knowing how to interface with co-workers,” Haller said. “They have that kind of age bias against them.”

Beyond those notions, hiring managers responding to the survey cited concerns about young job applicants job-hopping and lacking reliability. Of those hiring managers who have age bias against younger applicants, 46% said it is beneficial to the company to avoid hiring Gen-Z candidates.

Resume Builder’s full hiring manager survey results about age bias is online .

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© 2024 WTOP. All Rights Reserved. This website is not intended for users located within the European Economic Area.

Jeff Clabaugh has spent 20 years covering the Washington region's economy and financial markets for WTOP as part of a partnership with the Washington Business Journal, and officially joined the WTOP newsroom staff in January 2016.

• @wtopclabaugh

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