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The Ultimate How To Guide for Presenting Content in Microsoft Teams

Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.

This article will be updated when there are new features or based on feedback.

Updated 22.3.2021 Presenter View section.

Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪

Teams Desktop: sharing a screen (Windows)

Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).

This opens the Share Tray. From it you can choose to start sharing

• Your Desktop (Screen share)
• Specific application (Window)
• Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
• PowerPoint document

TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.

When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.

If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.

And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.

But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.

You can use that same icon to stop sharing in the expanded window.

Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.

Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!

Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!

Teams Desktop: sharing a PowerPoint

You can choose from your recent PowerPoint documents in the list

• A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
• Browse for more

This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.

What this one lacks is the ability to choose a file from a team you belong to.

TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .

Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.

The presented area (PowerPoint) is shown surrounded with a red rectangle.

Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.

I have a another article diving deeper to Presenter view in here !

NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !

Once the presentation is shared you can move back and forth easily with arrows in the screen.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.

Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.

You will get a warning that someone has taken the control and can easily take it back.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.

Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!

If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)

Teams Desktop: sharing a Whiteboard

When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.

Teams web client: sharing a screen (Microsoft Edge)

Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.

When you have the share tray open you can choose to share something of following

• Desktop (Screenshare)
• A specific PowerPoint document
• Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).

• Entire screen
• Application window (a specific application only)
• With Microsoft Edge you have option to choose a selected, specific, tab

When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.

If you don’t have multiple monitors then you might want to just share a single application.

This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.

Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.

Note2: you can not share desktop audio to the meeting using Teams web client.

And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.

In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:

You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.

Teams web client: sharing a PowerPoint

This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.

Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.

Whoever is in control of the presentation has also the control to disable/enable private viewing mode.

Teams web client: sharing a Whiteboard

Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.

I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.

Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.

When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).

Teams mobile: sharing a screen

Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.

You initiate the sharing via … menu selection in the mobile to open the list of options

You choose Share and you get to choose what to share

Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.

You may have to adjust settings to turn on allowing Teams to display over other apps.

After that one you may have reshare the screen. And you get the next warning.

And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.

And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.

When you are done sharing you can return to Teams meeting and then choose to Stop presenting.

Teams mobile: sharing a PowerPoint

Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.

You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:

From this screen you can choose to browser thought

• A PowerPoint presentation from any Team and channel you belong to!
• Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)

Once you have selected the PowerPoint to present it is very straight forward from that moment.

Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!

You will get a warning before you take the control – in case you pressed Take Control accidentally.

Teams mobile: sharing a photo or video

Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.

You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .

And when you are done you can press on “Stop presenting” to end your video feed.

This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …

Best practices from my experience

The way I use to share content when in Microsoft Teams meetings is

• I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
• If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
• Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
• Share your screen early rather than later. This will give you time to reshare.
• When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
• Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
• When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
• I rarely use application / window -sharing.
• Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
• Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
• Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.

More information or different view into this?

Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .

I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!

Sharing is Caring! #CommunityRocks

Aiheeseen liittyy.

Published by Vesa Nopanen "Mr. Metaverse"

Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"

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Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

• Add our blog to your RSS feed reader" href="/rss/blog.xml" data-bi-name="RSS Subscription" data-bi-id="rss_feed" data-bi-bhvr="120" data-bi-socchn="RSSSubscription" title="Microsoft 365 Insider Blog RSS" target="blank" class="d-inline-block">

Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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14 best practices for Microsoft Teams video meetings

Here’s what to do before, during and after leading a video call in microsoft teams to ensure a beneficial experience for all..

It’s easy to start a video meeting in Microsoft Teams, but there are ways to enhance the experience for you and the other attendees, whether it’s an informal video chat with co-workers, a presentation to a client, or a department-wide quarterly update. Here’s how you can get the most out of video meetings in Teams — best practices for before, during, and after your meeting.

This story is primarily for users whose organizations have a subscription to a Microsoft 365 or Office 365 business or enterprise plan. Although Microsoft offers subscriptions tailored for home users, as well as a free version of Teams, these don’t include many of the features covered in this story. Also note that these instructions describe the Teams desktop app; some features are not available in the web or mobile versions. ( Here’s a look at how Teams compares to rivals .)

Before the meeting

To schedule a video meeting in Teams, click the Calendar icon on the left toolbar. This brings up a calendar in the main window. Click the New meeting button at the upper-right corner.

A fill-out form will appear in the main window. Type in a title for your meeting.

In the Add required attendees box, type in the email addresses of the people who you want to attend your meeting — or, if your organization’s address book is integrated with Teams, you can just start typing co-workers’ names (or the names of corporate email lists) and select them from the list that appears. If you want to invite people without making them feel that they’re required to attend, click +Optional at the right end of the required attendees field and add their names in the Optional field that appears below.

Scheduling a meeting in Teams is straightforward and integrates with Microsoft 365 contacts and calendaring. (Click image to enlarge it.)

Then in the fill-in boxes below, choose a date, a start time, and an end time for your video meeting. Click the Save button at the upper-right corner, and your invitation will be sent to these people with a link to join the meeting in Teams.

This covers the basics for inviting people to your video meeting and scheduling it. So now let’s go over ways to enhance your invite and prepare for your meeting.

1. Fine-tune your meeting time

Before you click the Save button: There’s a tool you can use to find out if a particular meeting time works for all the people you want to invite. When you’re composing your invite, click Scheduling Assistant at the top of the fill-out form.

Along the left side of the panel that appears is a list of all the required and optional attendees you’re inviting. To the right is an hourly timeline for the day you picked to hold your meeting. Color coding on this timeline indicates when someone you invited will be busy or free throughout the day according to their Outlook calendars.

Use the Scheduling Assistant to make sure everyone you’ve invited is available to attend your meeting. (Click image to enlarge it.)

By referring to this timeline, you can find a date and time when all of your invitees will be able to attend your video meeting. Click on the column for a period of time to change your meeting’s start and end times. You can also scroll ahead through the days in the timeline to see if another day has fewer scheduling conflicts for the people you’re inviting.

If at least one of your invitees is unavailable for a meeting time you’ve selected, Teams will automatically suggest alternate times, if any are available. These appear below the start and end times that you set for your meeting. Click one of the suggested times to replace the start and end times that you originally chose.

2. Share your meeting’s agenda

When you’re scheduling your meeting, it can be helpful to include your meeting agenda so invitees know what will be discussed and can prepare appropriately.

At the bottom of the fill-out form for a new meeting, you can add a message to include in the meeting invite. This is a good place to include a brief meeting agenda (especially in an easy-to-read format, such as a table or a bulleted list). We suggest that you don’t make the agenda too long, since that might make it hard for recipients to find the link to join the meeting in the invitation email.

Providing a brief meeting agenda helps invitees prepare for the meeting. (Click image to enlarge it.)

If you need to provide a more detailed agenda, you can send a separate email with a document (such as a .docx or PDF file) attached. Or consider hosting your meeting in a Teams channel as described below. There you can post a reply to the message that announces your meeting with the agenda attached.

3. Host your meeting in a team channel

In most cases you’ll probably want to invite specific people to your meeting. But you can set up an “open” meeting that’s announced in a team channel. This can be handy if, for instance, you’ve created a channel in Teams for a specific project and you want everybody working on this project to attend the meeting.

As you’re going through the fill-out form for scheduling your meeting, click inside the Add channel box, and from the drop-down menu that appears, select a team and a channel within that team. You don’t need to add members of this channel as individual attendees, but you can optionally invite additional attendees who aren’t members of the channel.

Hosting a meeting in a channel lets any member of the channel join the meeting. (Click image to enlarge it.)

Another way to do this: Go to the team channel where you want to announce this meeting. At the upper-right corner, click the down arrow next to the Meet button. From the menu that opens, select Schedule a meeting . The fill-out form for a new meeting will appear in the main window with the Add channel box already filled in with the name of the channel that you’re in.

When you’ve finished filling out the new meeting form, click the Send button in the upper-right corner. Your scheduled meeting will be posted to the channel’s Posts tab. Members of the channel will get a notice of your meeting announcement, and they can reply to this post with background information or requests for the meeting. You can reply and attach a detailed agenda as a document by clicking the paperclip icon.

The meeting information appears in the channel’s Posts tab. (Click image to enlarge it.)

4. Test and configure your computer hardware

If it’s your first time leading a Teams video meeting on your current computer, do a test call to ensure that your device works correctly with Teams. You might need to grant permission to Teams to access your device’s camera, microphone, and/or speakers, and also to allow screen sharing on your device. Recent versions of macOS, for instance, require you to grant some permissions in System Preferences.

To test your device, click the Teams icon on the left toolbar. Then at the upper right, click the Meet button. On the video meeting panel that opens, click the Join now button on the lower right. The meeting window will open, and Teams should pop up a message asking for permission to access the camera, mic, and/or speakers if needed. (If you don’t get such a request but you can’t see or hear yourself, you probably need to grant these permissions anyway.)

If you plan to share your screen during the meeting, click the icon of an upward arrow inside a square in the meeting controls toolbar along the top of the screen. This will open a panel that lets you share your screen, an app window, or other content. If Teams needs permission to share your screen, it should pop up a message requesting this access.

If you’re using a Mac, the permission messages Teams pops up should take you to System Preferences > Security & Privacy > Privacy , or you can navigate there manually. On the left side of the screen, click Camera , then find the Microsoft Teams checkbox on the right and make sure it’s checked. Find Microphone , Accessibility , and Screen Recording in the list on the left and check the Microsoft Teams boxes for them as well. You’ll need to restart Teams before the changes take effect. (Marquette University offers more details and troubleshooting tips .)

If you use a Mac, you might need to head to System Preferences to grant Teams permission to use the camera and microphone and share your screen.

Likewise, if any of your invitees are new to video meetings with Teams, request that they arrive 10 minutes early. You can start the meeting early so they can get their device working properly before the meeting’s scheduled start time.

5. Practice PowerPoint presentations with the Speaker Coach

This is actually a feature in PowerPoint, but it’s great preparation for presenting during a Teams meeting: As you practice giving your presentation by speaking aloud and clicking through the slides, Speaker Coach listens to and watches you through your PC’s camera. It gives you real-time tips (as banner notices that pop up along the top center of the screen) on how to improve your performance, such as the words you choose to say, your pace, and even your expressions and body language.

Microsoft plans to implement a version of Speaker Coach for use during Teams meetings sometime in spring 2022. But in the meantime, you can still use it as a way to practice giving a PowerPoint that you will present to others in a Teams video meeting.

To access Speaker Coach: Open your presentation in PowerPoint. On the toolbar along the top of the screen, click Slide Show and from the menu that opens select Rehearse with Coach .

Speaker Coach listens to your PowerPoint presentations and offers suggestions for improvement. (Click image to enlarge it.)

6. Optionally turn off attendees’ cameras and/or mics

If you’re conducting a video meeting with many attendees, you may want to prevent attendees from turning on their cameras and mics. This can improve call quality and minimize distractions so that you’re the only one speaking or being seen.

To turn off cameras and mics before the meeting begins, open a meeting from the calendar in the Teams app and click Meeting options . (If you don’t see it, click the three-dot icon in the toolbar and then select Meeting options .) In the “Meeting options” pane that opens, turn off the Allow mic for attendees? and Allow camera for attendees? switches and click Save .

You can also do this after you’ve joined the meeting: On the toolbar along the top of the video chat panel, click the Show participants button, which will open a panel along the right side. At the top of this Participants panel, click the three-dot icon and select Disable mic for attendees or Disable camera for attendees .

In large meetings, disabling attendees’ mics and cameras can improve sound and video quality. (Click image to enlarge it.)

You can also prevent a specific person from turning on their camera or unmuting their mic. On the Participants panel, click the three-dot icon next to the person’s name and select Disable mic or Disable camera .

During the meeting

7. use background blur or a background image.

During a video meeting, a professional appearance is important — and that includes what appears behind you on camera. The background blur feature does just what it says: blurs the background behind you. Alternatively, Teams provides a selection of “virtual background” images you can choose to appear behind you. Using background blur or a background image can help make you stand out, and other attendees won’t be distracted by whatever is behind you.

(Note: If you don’t see the option to change your background, then Teams doesn’t presently support the webcam model that is in your laptop or connected to your PC.)

To turn on a background effect before you join a scheduled meeting: Along the bottom of the video preview that shows you on camera, click the Background filters icon. On the panel that opens, select Blur to blur your background, choose one of the provided background images, or click Add new to upload an image file (in .BMP, .JPG, or .PNG format) that’s stored on your PC or in your OneDrive account to use as your background.

To turn on a background effect when you’re already in a meeting: On the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Apply background effects . You’ll see the panel described above. Click Preview to see what the new background effect will look like before other attendees see it behind you. Click Apply to set your chosen background effect; then the other attendees will see it behind you.

You can use background blur or a background image for a professional appearance in a meeting. (Click image to enlarge it.)

8. Screen-share, don’t overshare

If you need to share information from an application running on your PC (for example, a spreadsheet in Excel) to the attendees of your meeting, you can share a window showing only that application and not the rest of your desktop. This helps protect your privacy, as attendees won’t see your other, personal information that may happen to be elsewhere on your desktop, such as an opened calendar or email application.

To share an application window: On the meeting controls toolbar along the top of the Teams meeting screen, click the icon of an up-pointing arrow inside a square. On the panel that opens, thumbnails of applications that are presently running on your PC appear under the Window category. Click the thumbnail of the app that you want to share with the attendees in your meeting.

To share just one application window instead of your entire screen, select Window and choose the app window you want. (Click image to enlarge it.)

From this panel you can also share a PowerPoint presentation; a document, PDF, or image file that’s stored on your PC or in your OneDrive account; or an item captured via your webcam, such as a book or paper document. You can also open a virtual whiteboard that you and the other meeting attendees can collaborate on. (For more about these options, see “ The 10 best new Microsoft Teams meeting features .”)

9. Take advantage of transcriptions or live captions

If anybody in your meeting is hard of hearing, not fluent in the language being spoken, or having trouble hearing the audio for another reason, Teams has a live transcription feature that can help them follow the conversation better. It automatically converts speech into text in real time; the conversation appears with speaker attribution in a Transcript sidebar at the right side of the Teams app.  After the meeting, the complete transcript will be available for download in the meeting event on the calendar.

A live meeting transcript can help participants keep up with everything that’s been said in a meeting. (Click image to enlarge it.)

To turn on live transcription: While you’re in a meeting, on the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Start transcription . Alternatively, if you record a meeting (see the following tip), live transcription will automatically be turned on at the same time.

The live transcription feature is available only with a business or enterprise Microsoft 365/Office 365 account, and it must be enabled by a Teams administrator.

An alternative feature that anybody can use is live captions. Like live transcription, it converts speech into text in real time — in this case in the form of captions that appear below the video feed. These captions show only two lines of text at a time and do not persist after the meeting, making them less useful than transcriptions.

To turn on live captions: In a meeting, click the three-dot icon in the meeting controls toolbar to open the More actions menu, then select Turn on live captions . Each person must turn on the captions feature for themselves.

You can use both live transcription and live captions in a language other than English: Click the three-dot icon that appears to the right of a caption, select Change spoken language , and select a different language (33 others are available, including Mandarin, French, German, and Spanish). Note: Everyone in the meeting should be speaking the same language – these features can only be set to recognize and transcribe one spoken language at a time.

10. Record your meeting

It’s easy to miss important points during a meeting, but you can easily record your meeting. You and other team members will be able to watch this recording, which includes audio, video, and screen-sharing activity) after the meeting has concluded. Along with the transcription, the recording can be useful for those who missed your meeting or for anyone who needs to go back over what was discussed in the meeting.

The recording will be stored in your own OneDrive account, inside a folder named Recordings . But if the meeting was scheduled or started inside a Teams channel, then both the recording and transcription will be stored in your organization’s SharePoint.

To record your meeting: On the meeting controls toolbar along the top of the screen, click the three-dot icon to open the More actions menu, then select Start recording . This automatically starts live transcription (if it’s enabled) at the same time. The other meeting attendees will see a banner informing them that the meeting is being recorded and transcribed.

Recording the audio and video for a meeting can help you and others review what was covered later on. (Click image to enlarge it.)

You can stop recording by clicking the three-dot icon and selecting Stop recording . The recording will then be saved to your OneDrive or to your organization’s SharePoint. You and others who were invited to the meeting will be able to watch the video. (We’ll cover how to do this below.)

11. Take meeting notes

It’s not uncommon in meetings for important points to be raised or action items to be decided — and then promptly forgotten once the meeting’s over. To help track these items, you or another attendee can take notes that will be saved as part of the meeting. They’ll be easily accessible for review later in Teams.

To take notes during a meeting: On the meeting controls toolbar along the top of the video meeting panel, click the three-dot icon to open the More actions menu, then select Meeting notes . A Meeting Notes panel appears at the right side of the meeting window. Click the Take notes button, and you’re taken to the main Teams desktop app, where a tab titled “Meeting Notes” will be opened in the chat thread for your meeting. In the main window of the Meeting Notes tab, click on the line that says Notes and type in a new section name. Then click on the line that says Capture meeting objectives… and start typing in a note.

When your cursor is in the notes area, a formatting toolbar appears near the top of the window that lets you apply bold, italic, highlighting, numbered and bulleted lists, and other formatting to your text. Click the + icon in the main note area to add a section headline. You can create as many sections as you need. If you want to rearrange the order of these sections, click the three-dot icon to the right of a section title and select Move up or Move down .

Taking meeting notes allows you to store important points and action items from a meeting right in the meeting chat or team channel. (Click image to enlarge it.)

12. Use keyboard shortcuts for quick meeting actions

During a meeting, it can be helpful to use keyboard shortcuts. You can perform actions quickly without distracting your attendees or yourself from what someone is saying. Instead of fiddling around the Teams interface to turn off your mic if you’re not speaking for a while, for example, just press the Ctrl + Shift + M keys ( Command + Shift + M on a Mac).

Other shortcuts that can be very useful during a meeting:

• Ctrl + Shift + P (macOS: Command + Shift + P ) to turn on/off background blur
• Ctrl + Shift + Y (macOS: Command + Shift + Y) to allow people waiting in the virtual lobby into the meeting
• Ctrl + Shift + E (macOS: Command + Shift + E ) to start screen sharing

You can view the complete list of shortcuts in Teams by typing the Ctrl + period keys (macOS: Command + period ) or see the ones that are specifically used during meetings on Microsoft’s Keyboard shortcuts for Microsoft Teams page.

Before your next meeting, commit to memorizing the shortcuts that you are likely to use during the meeting, or just write them down on paper and have this on your desk.

After the meeting

When your meeting ends, a new chat thread for it will be automatically posted in the chat section of your Teams app. This lets you and others in your team engage in a follow-up chat and access information about the finished meeting.

Making sure that your meeting attendees can review the video recording, transcription, and meeting notes for the concluded meeting will help clarify what was discussed and ensure that action items aren’t forgotten.

13. Review the meeting recording and/or transcript

If you recorded a meeting, you and others who were invited to the meeting can access the recording by clicking Chat on the left toolbar of the Teams window. In the second column, find and click the listing for your concluded meeting. In the main window, you’ll find the video file of your recorded meeting posted as a message. You can play it from inside the Teams app by clicking its name.

The meeting transcription appears as a separate message in the same chat. Click the three-dot icon in the message’s upper-right corner and select download as .docx to download the transcript as a Word file or download as .vtt to download it as a Web Video Text Tracks format file.

If the video meeting was started from a Teams channel, click Teams on the left toolbar. In the second column, click the channel where you originally posted an announcement for the meeting. In the main window, you’ll find the video file and transcription of your recorded meeting posted as a message. (If not, make sure the Posts tab is selected at the top of the main window.) You can play the video recording from inside the Teams app by clicking its name; download the transcript by clicking the three-dot icon and selecting a download format.

Meeting recordings appear as messages in a chat or team channel. (Click image to enlarge it.)

To share a web link to the video file: Click the three-dot icon to the right of the video’s file name, and on the panel that opens, select Copy link . You can then paste this link inside an email, instant message, etc. The person who receives your link can click it to watch the recording of your video meeting.

(Note: Only the person who recorded the meeting can share it with people who weren’t originally invited to the meeting.)

14. Review and share the meeting notes

If you took meeting notes, you and the other attendees can access them by clicking Chat on the left toolbar and selecting the new chat thread that was posted for your concluded meeting. At the top of the main window, click the Meeting Notes tab.

If the video meeting was started from a Teams channel, click Teams on the left toolbar. In the second column, click the channel where you originally posted an announcement for the meeting. At the top of the main window, click the Meeting Notes tab.

If you or another attendee took notes using a different tool, such as Microsoft Word, you can attach the document file in a reply message to the chat thread that was automatically posted in the Chat section of Teams for your concluded meeting. Or, if the video meeting was started from a channel, attach the meeting notes to a message reply in the conversation thread that you posted to originally announce your meeting.

This article was originally published in May 2020 and updated in June 2022.

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Howard Wen ( www.howardwen.com ) is a longtime contributor to Computerworld . He specializes in explainer guides, how-tos, and reviews of office applications and productivity tools.

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

How to Present PowerPoint in Teams

If you’re looking to deliver a winning PowerPoint presentation, you need to understand how to present PowerPoint in Teams. Whether you’re working remotely or simply want to take advantage of Teams’ collaborative tools, presenting in Teams is a great option for sharing your insights with your audience. Here’s everything you need to know to get started:

Table of Contents

The Benefits of Presenting PowerPoint in Teams

One of the biggest advantages of using Teams to present your PowerPoint is the level of collaboration that is possible. With Teams, you can easily invite team members to contribute to your presentation, even in real-time. This can be especially helpful when working on complex data-driven presentations that require a team effort. Additionally, Teams ensures that everyone can view your presentation from their own device, making it accessible to team members working remotely or on the go.

Another benefit of presenting PowerPoint in Teams is the ability to record the presentation. This feature is particularly useful for team members who are unable to attend the live presentation or for those who want to review the presentation at a later time. The recorded presentation can also be shared with others who were not part of the original team, allowing for wider dissemination of information. Furthermore, Teams provides a chat feature that allows team members to ask questions or provide feedback during the presentation, making it a more interactive and engaging experience for everyone involved.

Step-by-Step Guide to Presenting PowerPoint in Teams

Here’s a step-by-step guide to presenting your PowerPoint in Teams:

• Open the PowerPoint file you want to present.
• Click on the “Present Online” button in the “Share” tab.
• Select “Microsoft Teams” from the dropdown menu.
• Choose whether you want to present in a new meeting or an existing one.
• Click “Connect” to start sharing your PowerPoint presentation in Teams.

Presenting your PowerPoint in Teams can be a great way to collaborate with your team members and share your ideas. However, it’s important to keep in mind that not all features of PowerPoint may be available in Teams. For example, some animations or transitions may not work as expected.

Another important thing to consider is your internet connection. If your internet connection is slow or unstable, it may affect the quality of your presentation. To avoid any issues, it’s recommended to test your internet connection before presenting and to have a backup plan in case of any technical difficulties.

How to Share Your Screen in Teams

If you need to share your screen while you’re presenting, Teams makes it easy. Here’s what to do:

• Click on the “Share Screen” button in the Teams meeting controls.
• Select the screen or monitor you want to share.
• Click “Share” to start sharing your screen with your team.

Sharing your screen in Teams can be a great way to collaborate with your team, whether you’re working on a project together or presenting a new idea. It allows everyone to see what you’re working on in real-time, making it easier to provide feedback and make changes on the fly.

One thing to keep in mind when sharing your screen is to make sure you’re only sharing what you intend to share. Be mindful of any sensitive information that may be visible on your screen, such as personal emails or confidential documents. You can also choose to share only a specific window or application, rather than your entire screen, to ensure that only the necessary information is being shared.

Tips for Delivering Effective PowerPoint Presentations in Teams

Delivering a successful PowerPoint presentation in Teams requires more than just technical knowledge. Here are a few tips to help you deliver a knockout presentation:

• Practice your presentation in advance to ensure everything runs smoothly.
• Be mindful of how you’re presenting on camera, particularly if it’s your first time presenting virtually.
• Engage with your audience by asking questions and facilitating discussion through Teams’ chat or voice channels.

Another important tip for delivering effective PowerPoint presentations in Teams is to keep your slides simple and easy to read. Avoid cluttering your slides with too much text or graphics, as this can distract your audience and make it difficult for them to follow along. Instead, use clear and concise language, and include only the most important information on each slide. Additionally, be sure to use a consistent design throughout your presentation, with a clear color scheme and font style. This will help to create a professional and polished look for your presentation, and make it easier for your audience to focus on your message.

Best Practices for Collaborating on PowerPoint Presentations in Teams

Collaborating on PowerPoint presentations can be a challenge, but Teams offers some useful tools to help team members work together successfully. Here are a few best practices to follow:

• Establish clear communication channels and expectations for your team members.
• Set deadlines for different components of your presentation to ensure everyone stays on track.
• Use Teams’ chat and meeting functionalities to stay connected throughout the presentation process.

Another important best practice for collaborating on PowerPoint presentations in Teams is to assign specific roles and responsibilities to each team member. This ensures that everyone knows what they are responsible for and can focus on their assigned tasks. Additionally, it can be helpful to create a shared folder or document library in Teams where all team members can access and edit the presentation. This eliminates the need for emailing different versions of the presentation and ensures that everyone is working on the most up-to-date version. By following these best practices, your team can collaborate effectively and create a successful PowerPoint presentation in Teams.

How to Use Annotations and Laser Pointers in Teams Presentations

If you want to highlight specific points on your presentation, you can use the annotation tools that are available in Teams. Here’s what you need to know:

• While your presentation is open, click on “Show Stage” to reveal the annotation tools.
• From here, you can use the laser pointer to point out important information or draw attention to specific sections of your slides.
• You can also draw on your slides using the pencil or highlighter tools.

Another useful feature of the annotation tools in Teams is the ability to change the color and thickness of your annotations. This can help you to differentiate between different types of annotations or to make your annotations more visible on the slide.

It’s also worth noting that if you’re presenting to a large group, you may want to consider using a separate laser pointer device rather than relying on the built-in laser pointer in Teams. This can help to ensure that your audience can see your pointer clearly, even if they’re sitting at the back of the room.

Troubleshooting Common Issues When Presenting PowerPoint in Teams

Even with careful preparation, technical issues can still arise when presenting in Teams. Here are some common issues to look out for:

• Slow internet speeds can cause lagging or disconnections in your presentation.
• Problems with your Teams settings can prevent attendees from seeing or hearing your presentation.
• The wrong display settings can cause the presentation to display incorrectly.

If you encounter any of these issues, take a break and ensure you are following the correct steps for presenting in Teams. If necessary, consult with an IT professional to troubleshoot.

Another common issue that can occur when presenting PowerPoint in Teams is audio or video quality problems. This can be caused by a variety of factors, such as poor microphone or camera quality, background noise, or incorrect audio or video settings. To avoid these issues, make sure to test your equipment and settings before the presentation, and try to minimize any potential sources of background noise. If you do encounter audio or video quality problems during the presentation, try adjusting your settings or moving to a quieter location if possible.

Integrating Video and Audio into Your PowerPoint Presentation in Teams

If you need to add audio or video to your PowerPoint presentation in Teams, here’s what to do:

• From the “Insert” tab, select “Audio” or “Video.”
• Choose whether you want to insert a file from your computer or an online video.
• Follow any prompts or instructions to insert the audio or video into your presentation.

It’s important to note that when adding audio or video to your PowerPoint presentation in Teams, you should always test it out beforehand to ensure that it works properly. Additionally, if you’re presenting to a large group, it’s a good idea to have a backup plan in case there are any technical difficulties. This could include having a separate device with the audio or video file ready to play, or having a printed copy of the presentation as a backup.

Customizing Your Presentation Layout for Maximum Impact in Teams

To ensure your presentation has maximum impact in Teams, you may want to consider customizing your layout. Here are a few options to explore:

• Use a theme that aligns with your team or your brand.
• Be mindful of how you’re laying out your information on each slide to ensure it is clear and easy to understand.
• Include high-quality images and graphics to make your presentation visually engaging.

How to Record Your PowerPoint Presentation in Teams for Future Use

If you want to record your PowerPoint presentation in Teams for future use, follow these steps:

• Before presenting, click on the “More options” button (three dots) in the Teams meeting controls.
• Select “Start recording.”
• Start your presentation as usual.
• When you’re finished, navigate back to the Teams meeting controls.
• Select “Stop recording.”
• Your recording will be saved automatically.

Collaborating with Remote Team Members on a PowerPoint Presentation in Teams

If you’re working with remote team members, collaborating on a PowerPoint presentation in Teams can be an effective way to stay connected. Here are some best practices to consider:

• Use Teams’ chat and call functionality to stay in touch throughout the presentation process.
• Be clear about expectations and deadlines to ensure everyone is on the same page.
• Create a shared space for files and documents to ensure easy access for each team member.

How to Use the Whiteboard Feature During a PowerPoint Presentation in Teams

The whiteboard feature in Teams is a great way to collaborate in a presentation in real-time. Here’s how to use it:

• Click on the “Whiteboard” button in the Teams meeting controls.
• From here, you can draw and write on the screen as you would a physical whiteboard.
• Invite team members to contribute or use the chat bar to facilitate discussion.

With these tips and tools, you can seamlessly present your PowerPoint presentation in Teams and enjoy all the benefits of remote collaboration. Take some time to practice and familiarize yourself with the Teams platform to ensure your presentation runs smoothly.

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testing my screenshare without others in the meeting

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• Microsoft Agent |

Hi Susan Forster,

Have a good day.

Welcome to our forum community. Thank you for the posting in our forum community.

According to your mentioned description, generally, we can share a screen in meeting or chatting with one or more people in Teams.

Following are the detailed information article: 

1.  Share your screen in a chat in Teams

2.  Share content in a meeting in Teams

Further, for share screen test without meeting on Teams, you may test and check such share screen thing with help of “ Meet Now ” button under Calendar icon on Microsoft Teams.

From this above mentioned way we can see such test share screen result. 

Further, to knowing perfect test about share screen result on Microsoft Teams, at least two user accounts are required so we can test and check that what other user can see at the time of our screen sharing activity. So, kindly share your screen with one of your colleague and try to see the result of share screen on MS Teams. We are truly appreciating your cooperation in our forum community.

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Practice Online Presentations

About the Exercise

As more and more companies accommodate remote workers, and with the growth in employees working from home, the need for effective virtual presentation skills has skyrocketed.

This online exercise allows you to practice your presentation skills over web-conferencing tools such as Zoom, Webex, and Microsoft Teams, by recreating the look and feel of them with a virtual audience.

After each practice session, you'll receive feedback on your performance, including on your pace, filler words, pitch, listenability, and more. You can repeat the practice session as often as you like to improve your skills.

Topics covered

• Presentation Skills
• Web-conferencing tools
• Confident Communication

Accessing the exercise

The online presentation exercise can be accessed from your web browser, no installation or download is required.

Start Learning Today!

How-To Geek

How to practice your presentations with powerpoint's presenter coach.

Rehearsing presentations gets easier with PowerPoint.

Quick Links

How the presenter coach helps you with your presentations, what you'll need, how to launch the presenter coach in powerpoint, reading your rehearsal report.

Microsoft PowerPoint now has a Presenter Coach to let you rehearse your presentations before going to the audience. This coach gives you a detailed report telling you how well you did and suggesting areas for improvement. Here's how to use it.

Consider the Presenter Coach in PowerPoint as a trusted friend who listens to you practice performing  your presentations . This coach reviews your entire presentation and creates a report detailing your performance.

For example, it will grade you on how fast you speak and how much you use filler words like "um" and "ah." It will also inform you of words you might want to avoid and encourage you not to simply read the words on your slides aloud.

Basically, if you need a second opinion on your presenting style, this is a great way to get it.

Related: 8 Tips to Make the Best PowerPoint Presentations

To use the Presenter Coach in PowerPoint, you must have:

• a Microsoft account or a Microsoft 365 work or school account
• a working internet connection
• a microphone (so that PowerPoint can listen to what you're saying)

Also, the Presenter Coach only works if you use the English language in PowerPoint. Other languages are not yet supported as of April 2021.

PowerPoint's Presenter Coach works for any presentation. You can use it with your commercial, educational, and even family presentations.

To start using this feature, open your presentation with PowerPoint.

In the PowerPoint window, click the "Slide Show" tab on the ribbon at the top of the window.

If you don't see the Slide Show tab, you're probably in Slide Master View. Close this view by selecting "Slide Master" at the top and then clicking "Close Master View."

In the Slide Show tab, click "Rehearse with Coach" to open PowerPoint's Presenter Coach.

Your presentation will open in fullscreen mode. To activate the Presenter Coach, click "Start Rehearsing" in the bottom-right corner of your window. Optionally, enable "Show real-time feedback" if you want the coach to give you tips while you're still presenting.

Now, begin your presentation like you normally would. If you enabled the real-time feedback option, you'll see some tips appear in the bottom-right corner of your window.

Press "Esc" when you're done presenting to exit fullscreen mode. PowerPoint will now open your rehearsal report.

It's important to read and analyze the Presenter Coach's report properly. This will help you find areas for improvement and see whether you're doing well.

The report will vanish as soon as you close the report window. To save the report, take a screenshot of it.

Here's what each section in the report tells you about your presentation:

• Summary : Summary tells you the amount of time you spent practicing your presentation. It also shows the number of slides you rehearsed.
• Fillers : In the Fillers section, you'll see the filler words (umm, ah) that you used during your presentation. Using these filler words makes you sound less confident, and you should try to avoid using them.
• Sensitive Phrases : Sensitive Phrases highlights culturally sensitive phrases that you used in your presentation, which you might want to avoid. It considers the following areas sensitive: disability, age, gender, race, sexual orientation, mental health, geopolitical topics, and profanity.
• Pace : The Pace section tells you the pace of your presentation. If you were too fast or too slow, you'll find that information here.
• Originality : Microsoft suggests that you avoid reading out the text written in your presentation slides, as this makes your presentation boring. Instead, you should use original content in your speech. The Originality section informs you if you only read the text from your slides.

Now that you know where you need to improve, click the "Rehearse Again" button at the top of the report to re-present your presentation. When you're done, PowerPoint will make another report detailing your new presentation performance.

Related: How to Add Music to Your PowerPoint Presentation

Brewers' Jakob Junis hit in neck by line drive in batting practice, taken to hospital

PITTSBURGH — Jakob Junis of the Milwaukee Brewers was taken away in an ambulance after being hit in the neck by a line drive during batting practice in Pittsburgh on Monday.

The right-hander was standing in the outfield when he was struck by the hard-hit ball off the bat of Pirates infielder Alika Williams. Junis remained down for about 20 minutes while being treated by medical teams. He was alert while being loaded onto an ambulance and taken from PNC Park.

The teams said in a joint statement that Junis was “conscious, alert and responsive” and was taken to a hospital for evaluation.

Junis, 31, went on the 15-day injured list on April 6 because of a shoulder impingement. He has made one start this season, allowing one run and three hits in four innings against the Minnesota Twins on April 2.

Since debuting in the majors with Kansas City on April 12, 2017, Junis is 38-45 with a 4.63 ERA in eight seasons with the Royals, San Francisco and Milwaukee.

Earlier Monday, the Brewers placed left-handed starter Wade Miley on the 15-day IL with left elbow inflammation. He joined left-hander DL Hall, who went on the IL because of a left knee sprain on Sunday.

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Seattle Storm become 2nd WNBA team to open their own practice facility

The Seattle Storm’s new performance center stands in Seattle on Thursday, April 18, 2024. (Erika Schultz/The Seattle Times via AP)

The Seattle Storm’s new performance center is seen in Seattle on Thursday, April 18, 2024. (Erika Schultz/The Seattle Times via AP)

Seattle Storm coach Noelle Quinn talks to reporters at the WNBA basketball team’s new performance center in Seattle on Thursday, April 18, 2024. (Erika Schultz/The Seattle Times via AP)

Seattle Storm guard Jewell Loyd, left, and general manager Talisa Rhea, right, tour the WNBA basketball team’s new performance center in Seattle on Thursday, April 18, 2024. (Erika Schultz/The Seattle Times via AP)

Part of the Seattle Storm’s new performance center is seen in Seattle on Thursday, April 18, 2024. (Erika Schultz/The Seattle Times via AP)

The Seattle Storm new performance center’s strength and conditioning room is seen in Seattle on Thursday, April 18, 2024. The 50,000 square-foot-practice facility and headquarters cost $64 million and will open later this month. (Erika Schultz/The Seattle Times via AP)

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SEATTLE (AP) — Alisha Valavanis walked around as the new performance center for the Seattle Storm was unveiled on Thursday filled mostly with joy and a little sadness.

The joy for the CEO of the Storm — who has been with the team for nearly a decade — came from helping bring to completion the second standalone practice facility dedicated to a WNBA team following the Las Vegas Aces last year.

The twinge of sadness for Valavanis was personal. Valavanis’ father, Spero, was an architect that created some of the initial design ideas for the facility. Eventually, a team of architects created the final building, but Valavanis said there were legal pads and napkins that had drawings and ideas from her dad which led to the finished product.

Her father never saw what the final building looked like with the two practice courts, an area for high performance training, therapy pools, a massive locker room and player lounge. He died earlier this year.

“My dad was in that very beginning dream part and then he saw the whole project through with us,” Valavanis said. “Unfortunately, he passed in January and wasn’t able to see this moment. But he is every part of it.”

The $64 million facility in Seattle’s Interbay neighborhood still has a few final touches to completed before the Storm begin training camp in a little over a week. But it’s a massive upgrade for the franchise after spending more than a decade using a secondary court at a NCAA Division II college in the same area of Seattle as its primary practice facility during the season. It also brings together the basketball and business sides of the team operations under one roof.

Storm co-owner Lisa Brummel said the goal was to create a home for the franchise that felt like more than just a place to practice.

“We built a home. We built a home for our players. We built a home for our staff. We built a home in this community for the Seattle Storm,” Brummel said. “I hope as you go through the building you will feel that.”

There are small examples throughout of what Brummel was saying. The primary gathering space in the building has tiered seating made from the court when Seattle won the WNBA title in 2018. There’s a sneaker wall featuring shoe designs Seattle players have worn through the years. The main entrance has all four of the championship trophies on display. A mural on one wall of the main practice floor features the Seattle skyline with the outline of the mountains in the background.

There’s even space in the player and staff parking areas to set up temporary courts for 3-on-3 hoops.

“We’re just in a good location and had good ownership that really wanted to push for it and build something that was truly us and meant something to the city of Seattle,” Seattle All-Star Jewell Loyd said.

One thing that stood out for Valavanis is the amount of natural light that was coming into the building, especially on a sunny spring day. Bringing is as much outside light as possible was something her dad talked about in his initial designs.

“I’d say from that original sketch to now, so much of it has come to life,” Valavanis said.

WNBA: https://apnews.com/hub/wnba-basketball

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Chargers Reveal Timing For Opening of New Practice Facility

LA is set to open a fresh facility sooner rather than later.

• Author: Alex Kirschenbaum

In this story:

Through a new video on their X account, the Los Angeles Chargers have offered fans a sneak peek into their new practice facility, appropriately titled "The Bolt " (which, of course, is also LA's team nickname), while announcing a rough timeline for its unveiling: this summer.

Charger Report's own James Brizuela reflected on the move via his X account:

#Chargers new facility looks amazing so far. The Bolt is also a fantastic name. https://t.co/VLgySB1Rcv — James Brizuela (@james_brizuela) April 18, 2024

The slated release of The Bolt correlates nicely with a big rebuilding phase for Los Angeles. Since the start of last season, the team has moved on from long-time general manager Tom Telesco, three-year head coach Brandon Staley (well, it was more like two years and change), its top two wide receivers in Keenan Allen and Mike Williams, and its top running back in Austin Ekeler.

This is a new era for Los Angeles, which finished at a paltry 5-12 last season. Under new head coach Jim Harbaugh and new general manager Joe Hortiz, the team is looking to build through young, rookie-scale contracts in the NFL draft next weekend. The Bolts have nine picks as of this writing, headlined by the fifth selection. Several very talented wide receivers should still be available for Los Angeles at that point in the draft, including OSU's Marvin Harrison Jr., LSU's Malik Nabers, and Washington's Rome Odunze. We're pretty sure any of them will be happy to call this practice facility home.

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Present from PowerPoint Live in Microsoft Teams

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Magnifying and panning

As you present, you can zoom in and out and pan around your slides to call attention to specific points and keep your presentation dynamic.

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen. 

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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4 takeaways from Wisconsin's spring practice: QB Tyler Van Dyke has another solid practice

MADISON – Wisconsin held its 11th practice of the spring Tuesday morning inside the McClain Center.

Head coach Luke Fickell, whose team has four more scheduled practices, met with reporters afterward.

Here are highlights/observations from the practice:

Wisconsin quarterbacks Tyler Van Dyke and Braedyn Locke continue to battle for the starting job

Miami transfer Tyler Van Dyke put together another solid practice Tuesday and it appears he is growing more comfortable in Phil Longo’s offense.

“For him to be where he is at right now,” Fickell said of Van Dyke, “I think we’re in a really good place.”

Van Dyke, who has cut down on the number of balls put into harm’s way, had two impressive deep throws Tuesday.

One went to tight end Riley Nowakowski down the left sideline. The other went to wide receiver Bryson Green along the right sideline.

Safety Austin Brown had tight coverage on Green but the wide receiver located the ball first and went up high to make an impressive, two-handed catch.

Braedyn Locke, who started three games last season, didn’t back down.

During one 11-on-11 sequence, he hit wide receiver CJ Williams for a long gain down the right sideline. On the next play, he zipped a pass into a tight window over the middle to Quincy Burroughs for a touchdown.

Locke also threw a gorgeous deep ball to Will Pauling, who got behind two defenders for what would have been a long touchdown in a game.

“The great thing about it is,” Fickell said, “Braedyn is not making it easy on him. Because he does know the offense extremely well. He is playing really consistent and he is making some plays.

“The best thing for us is to have a legitimate, competitive battle.”

Freshman offensive lineman Colin Cubberly is versatile

AJ Blazek, in is first year as UW’s offensive line coach, continues to look for players who can fill in at multiple spots.

Enter freshman Colin Cubberly.

The 6-foot-6, 316-pound Cubberly before Tuesday had gotten work at center with the No. 3 line and at left guard with the No. 2 line.

On Tuesday he expanded his résumé to include working at right tackle and right guard with the second unit.

“He played tackle in high school so he has the feel,” Fickell said. “I don’t know that that is his natural position (here). But when we went into spring I thought the biggest issue we were going to have was the depth on the offensive line because we lost a lot of guys.

“It shows his versatility, not only athletically and physically, but even mentally. To me, if you ask one thing about an offensive lineman, as long as they’ve got the right things between the ears and can handle some of that, their future is really bright.”

CJ West, defensive lineman from Kent State, visits UW

The Badgers are looking for help along both lines and the staff on Tuesday hosted former Kent State defensive lineman CJ West.

West, 6-2 and 315, played four seasons at Kent State. He enjoyed his best season in 2023 by recording 50 tackles, including seven for loss.

West reportedly holds offers from Michigan, Texas A&M, Miami, LSU, Colorado, Arkansas, California, Kansas State and others.

More: Vanderbilt offensive lineman announces he plans to transfer to Wisconsin

Reserve safety Preston Zachman recovering from hip injury

One of the players out this spring while recovering from injury is reserve safety Preston Zachman, who will be a fifth-year senior next season.

Zachman last season finished sixth on the team in tackles (49) and tied for second in interceptions (two).

He expects to be ready for preseason camp, set to open in late July or early August.