melbourne uni assignment cover sheet

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Assignment cover sheets, where can i find cover sheets for handing in hard copies of my assignments.

Copies of cover sheets are usually kept near the faculty or graduate school's assignment hand-in location, or on the relevant faculty or graduate school website.

Please note that not all Schools or Departments require coversheets, and this list is not exhaustive. If you are unsure whether you need to hand in a cover sheet with your assignment, you should contact the subject coordinator.

Faculty of Arts

Forms which are specific to your studies in a particular area can be obtained online from the relevant Faculty or Graduate School's website.

• Extension forms 
• Essay/assignment cover sheets
• Thesis forms

Faculty of the Victoria College of the Arts and Music

Assignment cover sheets are located on the Faculty of VCA & MCM website :

• VCA subjects
• MCM subjects

Faculty of Architecture, Building and Planning

Assignment cover sheets can be downloaded from the  LMS .

Medicine, Dentistry and Health Sciences

Melbourne School of Health Sciences

Where required, assignment cover sheets can be downloaded by students via the LMS . Many subjects in this school do not require cover sheets, as assignments are handed in digitally via Turnitin. If you are unsure whether you need to prepared a cover sheet, please contact your subject coordinator.

Melbourne Graduate School of Education

Faculty of science, melbourne school of engineering, school of veterinary science, faculty of business and economics.

Most of this Faculty's assignments are submitted online only. When required, assignment cover sheets can be downloaded by students via the LMS . Please check with your tutor or subject coordinator to confirm the submission method of your assignments.

Melbourne Law School

Assignment cover sheets are no longer required.

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Last updated: Dec. 10, 2021, 6:17 p.m.

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Melbourne School of Design Students

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Assignment Submission and Collection

Information about assignment submission, cover sheets, academic honesty & integrity and submission deadlines.

Assignment Submission

There are two ways of submitting assignments for Faculty of Architecture, Building and Planning subjects:

• Digitally through the LMS (check first with your subject coordinator to see whether this has been set up for your subject), or
• In hard-copy via arrangements made by your Subject Coordinator

Assignments must be accompanied by a Cover Sheet that can be printed from below.

ABP Assignment Cover Sheet.

Academic Honesty & Integrity

An important attribute that the University of Melbourne seeks to develop in its students is a strong sense of intellectual enquiry and the ethics of scholarship. Academic integrity is highly valued and carefully upheld. It is important that you understand the general principles that relate to the work you complete as a student as well as the details of how to acknowledge the contributions of other people.

Visit the Academic honesty & plagiarism website here

Deadline for submission

Except for assignments submitted in-class, or where otherwise specified, the deadline for submission of an assignment on the due date is 5:00pm. Assignments submitted after 5:00pm on the due date are considered late and will incur late penalties as described below.

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Assignment Planner

This template can help you to successfully complete an assignment.

Assignment planner (DOC 49.5 KB)

Download the document

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Recommendations for the format of on-campus written exams

Overview of the process.

The on-campus written exam with scanning option requires Subject Coordinators to:

• Request this option in the Exam Portal prior to the examination round, and to provide at that point the instructions and permitted materials required for the exam, and be able to nominate an exam author contact other than themselves. You can also nominate to opt-out of scanning at this point.
• Provide a PDF formatted version of their exam as they wish it to be presented to students per the appropriate scheduled dates via the Exam Paper Submission Form.

Student and Scholarly Services (SASS) will process the exam paper, adding the scanning/tracking control codes to the top margin of the paper’s pages, and include a standard University of Melbourne examinations coversheet with the information entered into the Exam Portal and Exam Paper Submission Form.

• Subject Coordinators and their designates will be able to review the final exam digital master copy.

SASS will host the exam sitting per the examinations timetable and the completed exam papers will be collected, scanned and processed.

• Subject Coordinators and their designates will be contacted to advise when their exam is ready for marking. The exam will be available in Gradescope, linked appropriately to the designated assignment in the relevant LMS subject, with all submissions individually linked to students. To help facilitate an optimum Gradescope marking experience, please follow the recommendations below for exam paper writing and the creation of the exam PDF.

All exams wanting post-exam scanning must meet submission deadline in order to have their paper processed and control/tracking codes added, to enable timely printing, and automated scanning/submission to Gradescope

Cover sheets: A standardised approach

The University has  a standardised cover sheet format for paper based exams. The standardised cover sheet has provided a uniform experience for students across subjects, allowed tracking by SASS and retains data fidelity from systems where entered by Subject Coordinators.

The cover sheet will be produced for exams by SASS, and added to exam papers.

In the Exam Paper Submission Form you will be presented with options and fields for selecting or entering instructions and permitted materials. These choices alongside other information will be composited onto the supplied coversheet.

Subject Coordinators or the designates will be able to review the cover sheets and conduct a print check of the exam.

Exam papers

Your exam can be created in your choice of application (eg Microsoft Word, LaTeX, Gradescope or other applications), then converted into a PDF file.

Once paper based exams are submitted to the exam paper submission portal, they will be processed by SASS:

• An exam cover sheet will be composited with your selected options and instructions from exam portal and attached.
• The exam will be labelled to include a unique number for each exam paper and page - the exam papers are not pre-assigned to students, this is to allow for replacements and logistical movements on the day. Papers are matched to a student at the scanning stage. Additionally, numbering of the exam paper and pages will help with cross checking of student submissions where pages may become detached from bundles and other quality control checks.
• Digital and paper exam paper print checks following this processing will be shared back to faculties via the Exam Paper Submission Form and the SASS offices respectively during the advertised print checking scheduled periods.

All exam papers will be printed and (unless opted out of) scanned by Doculink – the University of Melbourne's secure exams printing partner.

The exam paper is delivered to the exam venue prior to or on exam day depending on the day of the week.

The papers are collected twice daily by Doculink from the exam venues, and then scanned.

The produced scans then move through the following steps:

• They are securely digitally sent to SASS for post processing
• Where quality assurance process will be conducted on the scans (such as ensuring all papers and pages are present, etc)
• The linking of the exam to the appropriate assignment (and corresponding grade column in the Gradebook) in the LMS subject is made, and the matching and allocation of individual exam paper submissions to students will take place
• The mapping of the question and answer regions to aid in marking will take place. (This can be aided in the authoring recommendations below).

Subject Coordinators and their designates will be contacted when the scanned exam paper submissions are ready to be marked in Gradescope.

Exam paper: Guidelines and recommendations

Header space and margins.

Headers should not be used.

Microsoft Word - Keep the top margin as Word default.

Gradescope fiduciary markers, paper number and page numbers are added in the header space. This aids page sorting when uploading into Gradescope. The use of headers overwrites the markers and numbers and inhibits page sorting when uploading into Gradescope. This will result in a delayed return for marking.  Use footers, instead of headers, so as not to obscure the Gradescope markers.

Multiple choice questions

Starting in Semester 2 2023, Bubble Sheets are retired for scanned written exams. Exams that are totally MCQs without short or long answers, will move to be on-campus digital exams using an LMS Classic Quiz. Exams that are a mix of MCQs AND short or long answers will move to text fill-in-the-blank for the MCQs, retaining text boxes for short and long answers. See  guide for more information .

Font and font size choice

Please use a non-serif font such as the University supported Source Sans Pro for legibility and accessibility.

For exams that require non-latin fonts, please choose an equivalently accessible font where possible in the language required.

Please use a size 11 font size unless the question requires variation from this recommended standard size.

Font embedding

Embed fonts into the exam PDF. This ensures the exam prints the same as it looks on your computer. Otherwise other fonts may be substituted.

Instructions on how to embed fonts .

Image sizing

Please consider how large any images need to be to balance legibility and clear identification of elements, or to allow for annotation and markup if required, with how many pages your exam paper will require.

Exam question numbering

Exam questions should be sequentially numbered eg Q1, Q2, Q3.

Questions can have subsections like; Q1 a) Q1 b) or Q1, Q1.1, Q1.2 Q1.3 etc.

When the assignment is created in Gradescope by Learning Environments, the question numbers will be replicated and this will help with your Gradescope marking process and experience.

Page numbering

A standardized cover sheet will be added to all exams. As a result, page numbering for submitted exams should begin on page 3. Page numbering should be placed in the footer, using the format 'page 3 of 20'. This format assists in confirming the proper sequencing and generation of scanning/tracking codes.

Answer boxes

Answer boxes should be included as suggested areas to answer questions. They should be within the default A4 page margins in your choice of authoring application, and allow more than enough room for student answers.

This aids in the Gradescope marking workflow as Gradescope will automatically focus on the answer region for you as you progress through either marking questions in sequence, or are marking the same question across the student exams.

Extra room for answers

Extra room for answers is accommodated by providing boxed empty pages at the end of the paper. There should be a note on the cover sheet informing students that there is extra room for answering questions at the end of the exam paper. Please add  either two or three extra pages  to reach an even number of print pages in total.

We would also recommend student guidance that if they answer a question at the end of the paper, that they indicate this with a note next to the question on their exam.

In the two papers below, students are indicating that they have not finished answering the question and will continue in the provided additional pages.

Maximum PDF  size 100MB

The exam paper needs to be uploaded in a PDF format  as one file to the Secure Exam Submission Form. The form will only allow for PDF files of up to 100MB to be uploaded.

If your exam paper is larger than 100MB, please submit a ServiceNow request to SASS exams advising that your file is over 100MB. Do not attach your exam paper to the ServiceNow request. SASS exams will be in contact directly to provide alternate means of securely receiving the exam paper.

MCQ and short answer question guidance

When providing an exam that contains both multiple choice questions (MCQ) and short answer questions, the questions can be mixed in type throughout the paper (ie it is not required that all the MCQs for example need to be up front).

For MCQs, the format is to list the answer options with a letter. Then place an answer box under the question with the ‘Write your answer in this box;’  provide a list of possible answers with a single box for the student to hand-write their answer in.

For short answer questions, the format is to number and outline the question and provide a boxed region for the student to write their answer, as described previously. It's important to ensure that there is enough space provided for students to write their answers clearly.

Overall, the key is to ensure that the exam is clear and easy to understand for the students, and that there is a clear format for them to provide their responses.

Here are some examples of multiple choice questions mixed with short answers.

Written exam that is only MCQs

We strongly recommend using an in-place digital LMS Classic Quiz exam if your exam is solely MCQs, and your class’s student count can be supported by the digital in-place bring your own device (BYOD) options. Fleet laptops are provided for students that do not have a laptop. They need to apply beforehand. If a student has a laptop failure during the exams, fleet machines are available for swap out.

Selecting multiple choice answer (eg Scantron or equivalent style solutions) option

If your department supports the use of Exam Office supplied templates for use with Scantron solutions, this option remains. Please choose the option when requesting your exam in Exam Manager.

Staff resources

For guides on creating LMS Assignments with Gradescope.

• On-campus written exams with Gradescope scans
• Digital exams: Frequently asked questions
• University of Melbourne Gradescope resources
• Guide to check when students can see their marks and feedback is configured as desired
• Student exam support

Workshops on LMS Assignments and Gradescope are regularly scheduled.

Contact SASS exams for support on creating your exam PDF.

This page was last updated on 30 Apr 2024.

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Find information and resources about submitting assignments, requesting extensions and exam viewing appointments

Assignment Submission

The majority of assignments for subjects offered by the Faculty of Business and Economics will be submitted online through the Assignment Submission Tool.  The Assignment Tool can be accessed by logging into the Learning Management System (LMS) and accessing the relevant subject page.  You should consult your tutor or subject coordinator to ascertain the submission method of your assignments.

You can find further information regarding assignment submission at  ask.unimelb .

Assignment Extensions

When should you apply directly to the faculty for an Extension?

You can apply for an extension prior to the original due date of an assignment if you are experiencing circumstances that are beyond your control. The maximum you can receive through this process is 10 working days.

Please note: Extensions are not possible for exams, online tests, quizzes or Mid Semester Tests. Please apply for Special Consideration for these type of assessments.

You will need to provide sufficient supporting documentation to shows how your circumstances have been impacted such as a health professional letter in the case of illness, academic adjustment plan or a Statutory declaration. All Documentation must be submitted with your application and must be in English.

Work commitments, personal travel and having multiple assignments due are not grounds for an extension.

You can submit a Faculty Extension request using the Submit Application link below.

Request Extension

When should you apply for  Special Consideration ?

You should submit a special consideration application for an assignment extension if it is passed the due date of the assessment or you require more than 10 working days or if the assessment does not permit extensions (check your subject guide). You will need to provide supporting documentation. Please note, a Statuary Declaration is on its own is not sufficient evidence. They will only be accepted in relation to bereavement applications, which also should include a death/funeral notice.

What if the assessment is a group assignment?

It is important that you maintain communication with your group and let them know of your circumstances. Don’t leave it until the last minute to let them know. The same rules apply for group assignments as individual assessments so check if you should be applying for a Faculty Extension or Special Consideration. Often an extension will apply to the whole group so make sure you let them know when you receive your outcome.

What about take-home exams?

You will need to apply through the  Special Consideration system for take home exams. Depending on the subject, you may receive an extension or be granted a special exam.

When will I get my outcome?

The length of the extension you will receive will be based on the supporting documentation you provide. For example, if you have a medical certificate that is for 3 days prior to the due date, you will receive 3 days extension from the due date. Because outcomes can take up to 5 working days, it is possible to receive a retrospective extension which means your due date will be in the past. We strongly suggest that you keep working on the assessment and submit it as soon as possible.

Exam Viewing Appointments

Exam viewing appointments for summer term 2024.

Details of Exam Viewing will be released progressively.

Exam viewing appointments are a chance for you to have a look at your exam paper and view the marks you have received for each question. Please keep in mind the following:

• An exam viewing appointment is an opportunity to discuss your exam, not to request a remarking of your paper or to request additional marks. It is an opportunity for feedback only.
• Please do not book more than one appointment per subject. Students found with duplicate appointments will have one appointment cancelled.
• Students that are sitting a Supplementary or Special Exam are not permitted to view their original exam.
• You must present your Student ID card at your appointment.
• For zoom appointments, you will be emailed the zoom meeting password the morning of your appointment. When you enter the zoom appointment, you will be in a waiting room. You need to wait until the academic grants you access to the meeting.
• Appointment times are in Australian Eastern Standard time. Please make allowance for time zones if you are currently overseas.

All appointments are closed (no bookings can be made) 12 hours prior to the date of the appointment.

If your subject is not listed below you will need to contact the Subject Coordinator directly to organise an appointment.

Appointments can be made via the Book an Appointment button below. Do not attempt to book more than one appointment per subject. Only subjects listed below have appointments available. If your subject is not listed you need to contact your subject coordinator directly.

Book an Appointment

If you have any queries regarding Exam Viewing, please check our FAQ page.

Special Consideration

Special consideration is available where a student may experience unexpected circumstances such as a sudden illness or bereavement or require long-term, ongoing support due to a disability or health condition.

More information on Special Consideration can be found on the Student Support page.

Alternative Exam Arrangement

An Alternative Exam Arrangement (AEA) is available to students who have been granted Special Consideration for ongoing support.

Find out more information on AEAs .

Academic Honesty and Plagiarism

The University of Melbourne believes that excellence in teaching and learning can be achieved in an intellectual environment where academic integrity is highly valued and carefully upheld.

Plagiarism occurs if you use information or someone else's ideas without acknowledgment, and is not necessarily the same as infringing copyright. For further information about how to avoid plagiarism and infringing copyright, please visit the academic honesty and plagiarism web site.

Assessment and Results Policy (MPF1326)

Access the University of Melbourne Assessment and Results Policy .

Bachelor of Design

• Subject Information

Assignment Submission and Collection

Information about assignment submission, cover sheets, academic honesty & integrity and submission deadlines.

Assignment Submission

There are two ways of submitting assignments for Faculty of Architecture, Building and Planning subjects:

• Digitally through the LMS (check first with your subject coordinator to see whether this has been set up for your subject), or
• In hard-copy via arrangements made by your Subject Coordinator

Assignments must be accompanied by a Cover Sheet that can be printed from below.

ABP Assignment Cover Sheet.

Academic Honesty & Integrity

An important attribute that the University of Melbourne seeks to develop in its students is a strong sense of intellectual enquiry and the ethics of scholarship. Academic integrity is highly valued and carefully upheld. It is important that you understand the general principles that relate to the work you complete as a student as well as the details of how to acknowledge the contributions of other people.

Visit the Academic honesty & plagiarism website here

Deadline for submission

Except for assignments submitted in-class, or where otherwise specified, the deadline for submission of an assignment on the due date is 5:00pm. Assignments submitted after 5:00pm on the due date are considered late and will incur late penalties as described below.

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Academic integrity at the University of Melbourne

Take pride in your learning and find your academic voice

Staff resources

What is academic integrity?

As a member of the University of Melbourne community, you share responsibility for establishing and maintaining appropriate standards of scholarship.

Academic integrity is the way you demonstrate good scholarship, by:

• Being honest and ethical in scholarly work.
• Acknowledging the work and ideas of others.
• Using your own words.

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Why academic integrity matters

You want your degree to mean something. Completing your studies on your own merit is not only rewarding for you, but it also maintains your integrity, that of your classmates, and of the University. Bachelor of Biomedicine student

Academic integrity is about understanding and upholding the academic values expected in a scholarly community, in this case, the University of Melbourne. When you enrol at the University, you agree to the terms and conditions, statutes, regulations, policies, procedures and guidelines in place to uphold academic integrity. You also consent to having your work checked for plagiarism, collusion and other forms of cheating.

Preparing material for assessment is an important part of the learning experience. It allows you to demonstrate your understanding of concepts and apply what you have learned in different domains and settings. The process of assessment supports the development of analytical skills, evaluative judgement, communication skills, and presentation skills. These are essential capabilities for graduates.

Above all, good scholarly practice includes only submitting work that is your own. It also includes using reputable sources of information, and fully acknowledging the authors and creators of ideas and materials that have informed your work.

Overwhelmingly, students do this and go on to demonstrate good ethical practices in their future careers. We provide the tools you need to ensure this is also your experience, and to help you to maintain integrity - your own, your degree's and the University's. Following good scholarly practice will set you up for success, underpinning your behaviour in the workplace and reflecting personal honesty and integrity in all aspects of life.

Avoid academic misconduct

Academic misconduct is any breach of academic integrity, whether intentional or unintentional, that constitutes unethical and unacceptable behaviour. Academic misconduct can have serious consequences.

Examples of academic misconduct include:

• Purchasing, commissioning, selling or sharing essays or other assessment materials
• Sharing University teaching materials with third-parties, including uploading lecture notes, slides or recordings to websites
• Forgery or falsification of documents (such as transcripts or medical) to gain academic advantage or advancement
• Copying or possession of unauthorised materials in examinations
• Falsification or misrepresentation of data
• Submitting work generated from artificial intelligence software that is not correctly cited or where not permissible in a subject.

A person commits student academic misconduct if the person, is a student and:

• By act or omission does anything which is intended to or is likely to have the effect of obtaining for that student or any other person an advantage in the performance of assessment, by unauthorised, unscholarly or unfair means whether or not the advantage was obtained
• Engages in cheating
• Engages in plagiarism
• Resubmits in whole or in part one's own work for another assessment item
• Gives or provides one’s own work to someone else
• Falsifies or misrepresents data or results
• Improperly colludes with another person or persons
• Fails to comply with examination or assessment rules or directions
• Engages in other conduct with a view to gaining unfair or unjustified advantage
• Uses or possesses any unauthorised or prohibited information, books, notes, paper or other materials
• Directly or indirectly assists any other student or accept assistance from any other person
• Copies from or otherwise uses the answer of any other person engaged in the performance of the same or comparable component of assessment or permits any other person to copy from or otherwise use the student’s answer
• Forges or falsifies documents to gain for the student, or for any other person, any academic advantage or advancement to which the student or that other person is not entitled
• Purchases or obtains assessment materials from commercial services or other individuals
• Sells assessment materials to entities or individuals
• In relation to research, commits research misconduct.

Plagiarism, collusion and other examples of academic misconduct

Find out more about different kinds of academic misconduct and how to avoid them.

Policy and penalties

Find out what can happen if you are investigated for academic misconduct.

What is academic integrity? A student perspective

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Where can I get a cover sheet for my assignment?

You can download assignment cover sheets for some faculties from Assignment cover sheets and extensions .

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Where do I find a cover sheet for my assignment?

You can obtain individual and group Assessment item cover sheets by downloading one from the  Forms and Guides  page, under the Assessments and Exams drop-down.

Some course coordinators no longer require a cover sheet, you may like to check with your course coordinator before completing the cover sheet. 

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