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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

Cover letter
Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business.

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there.

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared.

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

A persuasive subject line gets the attention (and may result in opened email)
A compelling email body makes the recipient want to learn more (and may result in opened CV)
Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this

phone number
social media links (LinkedIn and Twitter)
portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below.

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails.

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email.

I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it.

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations.

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up.

Always ask for the next steps in the process at the end of every email job application.

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you.

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed.

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to.

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations.

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process.

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample).

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update.

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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How to Write an Eye-Catching Job Application Email

Learn how to apply for a job via email and get attention for your unique professional story.

[Featured image] A woman wearing an orange turtleneck sits at home in front of her laptop working on a job application email.

There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.

What is a job application email?

There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line.

What you need to apply to a job via email

When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments .

There are two options when it comes to the body of your email:

Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills.

Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter.

What attachments should you include in a job application email?

It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension.

Typical email job application attachments:

Cover letter

Portfolio samples

A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.

How to write a job application email

As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company.

Once you have all the relevant information, it’s time to begin crafting your email.

1. Write a clear subject line.

The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”

2. Include a salutation.

Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .

3. Introduce yourself in the first sentence.

Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it.

4. Turn your cover letter into the body of your email.

The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.

5. Close with details.

As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.

6. Sign your email.

Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address.

7. Attach your materials.

Make sure to attach all required materials, such as your resume, in the appropriate format.

8. Proofread before you hit “send.”

Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.

Learn more: How to Use Resume Sections to Shape Your Professional Story

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Job application email samples

Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.

Recent graduate

[Subject line] Application: Junior graphic designer, Kenan Sampson

Dear Creative Hiring Team:

My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design.

I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation.

During my internships I:

Designed original assets, including logos, landing pages, and templates

Retouched work to meet each client’s specifications

Met with clients as part of the graphic design team to receive and implement feedback

I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X.

I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience.

Sincerely,

Kenan Sampson

[email protected]

555-555-5555

Career advancer

[Clear subject line] Senior copywriter application: Samantha Dent

Dear Mr. Morley:

I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z.

Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign.

I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership.

I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail.

Samantha Dent

555-555-5555

[email protected]

sdent.website

Job search tips

As you continue your job search, take some time to build interviewing skills, so that you can walk into your next interview feeling confident. Use these resources as a starting point:

11 Interviewing Skills to Benefit Your Career

Practice Interview Questions: How to Tell Your Story

10 Examples of Strengths and Weaknesses for Job Interviews

Questions to Ask at the End of an Interview

Write better emails or letters with Coursera

Taking online courses, like University of Colorado Boulder’s Business Writing course, can be a great way to improve your writing skills and get further in your job search. Get access to this and more than 7,000 other courses, guided projects, specializations, and professional certificates with Coursera Plus .

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This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

Job Application Email: Examples, Samples, and Templates

Writing a job application email is a challenging and intimidating undertaking for anybody, but it can be more complex and intimidating for those who are young and have just graduated. If you have just recently begun searching for your first full-time work, there is a reasonable probability that you are completely inexperienced with the job-seeking environment.

For the ultimate personalized job application resume and cover letter that fits a position and the organization, you must do a great deal of research before you start your job application. Doing that is difficult enough without the assistance of a professional resume writer.

How to Write Job Application Email: Research Process

After doing the research, the next stage of the job application process is to actually apply. If you’re searching for a remote job via LinkedIn , you may already have your CV and cover letter uploaded. If you’re applying outside of LinkedIn, the requirements can vary depending on the company and the job application platforms. Some companies even go as far as asking for a prerecorded video.

A lot of candidates devote a significant amount of time and attention to their job application cover letters and resumes but fail to commit the same amount of time and effort to their job application emails.

Hiring managers get a large volume of emails every day and are exposed to various employee communications. Many job application emails are written in such a sloppy manner that hiring managers do not even bother to examine the attachments! You must maintain a professional demeanor that recruiters find appealing. The question is, how can you make your email stand out from the rest?

We’re here to assist you in determining the answer to that question. Some pointers and, more crucially, email templates are provided to write your job application email. Please review them carefully. Young grads will gain a great deal from this article since they will acquire a plethora of strategies that will assist them in creating an outstanding job application email.

Additionally, experienced professionals seeking a new position will learn a thing or two about job application emails, which were not often utilized in the late twentieth century. Continue reading if you want recruiters to open and read your email and respond positively to it.

Email Guidelines to Aid Your Job Applications

If you follow these suggestions, your email will almost certainly be viewed favorably.

Make use of a business-oriented email address
Keep your message focused and concise.
Create an informative subject line .
Only formal greetings and closings should be used.
Professional electronic signatures should be included.
Always include necessary attachments

Job Application Sample for New College Graduates

If you have just graduated or are scheduled to graduate within the next several months, you must include this information in your job application email. This template has been created just for you to assist you in getting started in your profession.

Job Application Sample for Seasoned Professionals with Experience

The following email template is designed for those who have been working for several years and are looking for a new position at a different firm in their field. Your time spent here is precious, and you should make this point clear in your email.

job Application Sample When You Have a Point of Contact

In some instances, being suggested by a friend who works at a firm or by someone else you may have met who works at the company is the most effective method of obtaining employment. In these situations, it is preferable to include this information in your email message as an attachment. This will help your application stand out from the crowd.

Job Application Sample for Career Change

If you are a seasoned professional, the thought of changing jobs or perhaps joining a completely different business may have crossed your mind at some point. Seeking an exciting new challenge and adopting a new professional path may provide you with just what you are looking for in this situation.

In these cases, your email should be a reflection of your interests as well as the things you can bring to the table for the organization. Make use of your previous experiences to make this happen.

Email for A Job Application

What should i write in email when sending cv, email to hr for job.

Many candidates devote a significant amount of time and attention to their cover letters and resumes but fail to commit the same amount of time and effort to their emails. Following the prompts above will give you your desired results.

Check out more Job Application Email templates and samples

About The Author

Jim Blessed

How to Write ‘Follow Up’ Emails After Job Interviews

How to Acknowledge a Job Offer via Email

How to Politely Turn Down a Job Offer via Email

The Standard Etiquettes for Job Search via Email

How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

Writing Guidelines
What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills.

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Guest Posts

13 Sample Job Application Email Templates to Make the Best First Impression

Sample job application email templates to save time and improve your chances of landing your dream job and making a strong impression on employers.

In today's digital world, the job application process has evolved too. Now, there is no need for frequent visits to companies to apply for a job; you can do it from your home.

Even companies are more comfortable recruiting new hires with ease of online that is why these job portals gained so much success in a short time.

But, to do that, you must know how to craft an effective email, a crisp and captivating cover letter, and a resume. But before that, you have to find a job opportunity that suits your needs.

How to find lucrative job opportunities?

To get a job, one must know how to look for it. Here are some ways to find the job that you desire.

Job portals: Job portals are essential for today's job search because they offer many employment opportunities in one place. They save you time and effort by enabling you to filter job openings that fit your credentials, abilities, and preferences. Furthermore, you can also do a custom search by location, wage, and keywords.
Company's career page: A company's career page is a specific area on the website that details job openings, hiring procedures, and other career-related topics. It also provides a form to fill out and submit to apply.
Search engine operators: Search engine operators can be used to refine job search results and find more relevant job postings. To search for a specific job opportunity, enter the title, location, date posted, type of employment, company type, and employer.

Now that we have gone through some ways you can look for a job opportunity, let's look at some other essential aspects.

What to include in a job application

You need to include certain things in your job application if you want your application to be considered. These are:

Cover letter: A cover letter forms an integral part of a job application. It helps the hiring manager to understand your skills and what you can bring to the team. Also, employers prefer job applications that include a cover letter.
Resume: This document briefly overviews the applicant's abilities and academic accomplishments. It also illustrates the applicant's professional background.
Work profile: Work Profile is a personality test that gauges a person's work personality based on their interpersonal and emotional tendencies at work and their values and objectives.

How to write effective emails which will grasp recruiters' attention?

Recruiters receive a large number of job-related emails regularly. So, it becomes crucial that your email stands out from the others to grab the recruiter's attention. Let's look at some tips and tricks that you can use to make your email personalized and captivating.

Subject line : No matter how good of an email you have written, the recruiter will delete it without even looking at the contents if the subject line is bland and uninspiring. So, writing a creative and captivating subject is a must. You can take help of AI subject line generation tools for creative writing
Salutation : Always include a salutation at the beginning.
Introduction: Always introduce yourself in the first sentence itself.
Cover letter : Write a crisp and clear cover letter, and if you are writing a detailed cover letter, it is advisable to include it in the body of the email.
Concluding the email : It is always best to reiterate your interest in the desired position, mention the attached documents, and your availability for the next steps.
Mention referrals : If you are referred to the job by someone the recruiter is acquainted with, always mention the person's name in the body of the email, as it will help develop initial trust in the headhunter for you.

Sample job application email templates to make a strong impression on employers

We have compiled a list of sample emails for you that will help you write compelling job emails. Let's take a look at them.

1. Simple and direct sample job application email

Sub: Application for [job title]

Respected Sir/Madam,

I am [your name] and interested in applying for the position of [job title] on your website/ [name of job portal] . My qualifications and skills are relevant and at par with the job requirements.

I have graduated from [college and university name] and have over three years of experience in [field's name] at [company's name] .

I have attached my current resume and I look forward to hearing from you about it.

Thanking you,

[Your name]

2. Creative and personalized sample job application email template

Sub: Applying for the position of [job title]

Dear Sir/Madam,

I hope you are well and reading my email. My name is [your name] , and I'm writing to express interest in the [job title] position.

I have always been pleased by your company's dedication to innovation and excellence as [professional title] . Your mission and vision align with the values I hold dear, both personally and professionally, and I am thrilled about the chance to join your team.

The prospect of joining your team and assisting in the expansion and success of the business excites me. For your review, I've included my resume in this email, and if you require any more details, just let me know.

Thank you for considering my application. I look forward to the opportunity of discussing my qualifications further.

[Your Name]

3. Sample job application email for referral from a connection

Sub: Job application for the position of [job title]

My name is [your name], and I'm writing to apply for the [job title] position. I have been researching your company for the past few months and have only heard positive things about your organization.

I have been referred to you by Mr./Ms. [Referrer's name] , who is working for [Referrer's company name] as [designation's name] . They also highly regard your company and have especially recommended me to you.

I have a work experience of over [years] at [company's name] . Therefore, I have the experience necessary to work for your esteemed organization.

I have also attached my resume and await your valuable response.

Yours sincerely,

4. Follow-up after submission of a job application email

Sub: Following up on my application for [job title] at [Company Name]

My name is [your name] . I applied for the job of [job title] at your company, to which I have assured a response in two weeks, but it has been over a month now, and I would like to know my application status.

I'm still interested in working for your esteemed organization and can fulfil my responsibilities aptly.

If you have any further queries or need additional information, please let me know. Once again, thank you for your time and will eagerly await your response.

5. Follow-up email after a job interview

Sub: Thank you for the opportunity

Dear [interviewer's name] ,

Thank you for taking the time to interview me. It was a great experience, and I'm grateful for talking to you. The details you provided regarding the post's responsibilities have made me even more confident that I can complete my work on time and without any issues.

There are a few questions, though, that I didn't get the opportunity to ask you yesterday due to the time limitation. So I hope you will be okay if I write them in this email.

[Question(s) by the candidate]

Also, when can I hear from you about the position?

Please get in touch with me if you have any questions.

6. Response to a job rejection/reply to the rejection email

Sub: Regarding the position of [job title]

Dear [hiring manager's name] ,

Thank you for taking the time to interview me and for the opportunity to work in your company. While I am disheartened for not being able to work for your reputed organization, I am thankful for getting back to me with your final decision. I immensely enjoyed the time with you and others.

I have one small request. Please give me your feedback. It will immensely help me with my job search. Thank you for your time and consideration. I wish you and the team all the best.

7. Email template for the withdrawal of job application

Sub: Request to withdraw my job application

Respected [recipient's name] ,

Thank you for taking the time to interview me for the position of [job title] at your reputed company. I greatly appreciate the opportunity to work with [company's name] . However, with a heavy heart, I would like to withdraw my application. It was a hard decision, but I had to take it owing to [state the reason] . I hope you will understand.

You will find a perfect candidate for the position.

8. Thank you note after interview

Sub: Thank you for your time

Hi [interviewer's name] ,

I wholeheartedly thank you for taking out time to interview me. I thoroughly enjoyed our conversation and was thrilled to learn more about the position of [job title] and its responsibilities.

I cannot wait to be a part of such an incredible team and esteemed organization. I look forward to hearing about the next steps in the hiring process. Please feel free to contact me in case of any queries.

9. Request for informational interview

Sub: Informational interview request

Dear [recipient's name] ,

My name is [your name] . I hope you are doing well. I have come across your profile on LinkedIn, and I'm incredibly interested in your work and would like to know more about you and your company.

I hope you'll let's catch up to talk more in-depth about [insert what you would like to discuss] . If you are too busy, I can wait or even talk on the phone for 10 to 15 minutes. So please let me know what will be convenient for you. I will eagerly wait for your reply.

I appreciate your time, and thank you in advance.

10. Request for job shadowing opportunity

Sub: Request for job shadowing

My name is [your name] , and currently, I am a student at [college/university name] . I am passionate about a career in [mention the field of profession] and would like to explore it more to understand the area better. I found your email through [website/or recipient's colleague] . If you are willing to allow students to shadow you, I would appreciate the opportunity to observe you, to talk more about the field.

I hope I am not intruding. If you have any queries, please contact me at [phone number] .

Thank you for your time,

11. Email to understand the process/next steps/update from HR

Sub: Request to know the next steps

Dear [name of the employer] ,

Thank you for interviewing me. It was a great pleasure to learn the workings and responsibilities of your esteemed organization.

I would like to know more about [mention what you want to know about] and would appreciate it if you could provide me with more precious time. Also, please advise what I have to do next.

I look forward to hearing from you.

12. Email sample for fresher

Sub: Application for the post of [job title]

My name is [your name], and I have found your job opening in/on [mention here] . I graduated with distinction from [name of college/university/institution] in [course name] . Therefore, I have the required knowledge and skills needed for the job.

Please find the attached resume. I will eagerly wait for your reply.

Faithfully,

13. Email sample for experience

Sub: Requesting for experience certificate

This is to bring to your attention that I served as [designation] at [company name] from [joining date] till [relieving date] . It was an exceptional experience, and I have learned a lot as a member of your team. The experience has helped me in growing personally and professionally. I have learned some great value too.

Please issue my experience certificate, as it will help me professionally in the future.

Job application email templates can be extremely helpful in saving time and ensuring that your message is professional and effective. Using a template as a guide, you can easily customize your email to the specific job and company you are applying to, and avoid common mistakes that can hurt your chances of getting hired.

However, it's important to remember that job application emails should still be personalized and unique to you. While templates can provide a structure and format, you should always tailor your message to your experience, skills, and goals.

With the right approach, job application emails can be a powerful tool for landing your dream job.

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How to Write a Job Application Email (With Examples)

3 key takeaways

What the essential components of a job application email are
Job application email tips and examples
How to write a job application email quickly and easily with Teal's Job Application Tracker

Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.

Your email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?

What is a job application email?

A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.

A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview .

In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.

Why do you need a job application email?

While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer. Here are some reasons why you need a job application email:

It introduces you to the employer

A job application email is your opportunity to introduce yourself to the employer and make a good first impression .

Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.

This is your chance to show that you are a candidate worth considering.

It demonstrates your interest in the job

Sending a job application email shows that you are genuinely interested in the job.

Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.

Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.

Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.

It highlights your skill set and qualifications

In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.

Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.

Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven achievements to demonstrate yourself being a valuable asset to the company.

If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.

It allows you to personalize your application

A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.

Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.

A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.

It sets the stage for future communication

By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.

As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.

How to write a simple job application email

Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Below are some tips on how to write a job application email.

Write job application emails with Teal

Before you spend time writing, editing, and customizing job application emails for every role you're applying to, try Teal's email built-in email templates.

Teal has templates for every stage of your job search journey all saved in the same place you can manage your entire job search and resume. From connecting on LinkedIn to post-interview follow-up—never stare at a blank page again.

Use a clear and professional subject line

Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.

Here is an example of a clear email subject line: "Application for Marketing Manager Position - John Smith".

Address the recipient appropriately

When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:

Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
When in doubt, err on the side of formality and use a more formal greeting.

Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.

Begin with an introduction

Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.

The body of your job application email

In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.

End with a strong closing

For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.

End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".

Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.

Here is a template you can use for your email signature.

First Name Last Name
Phone number
Email Address
LinkedIn profile URL and any other relevant social media links

Include relevant attachments

Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to the email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".

Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.

Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.

Job application email samples

Simple job application email template.

Subject: [Job Title] Application - [Your Name] Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization. I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for]. I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs]. I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further. Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email sample for experienced professionals

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team. In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name]. I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization. Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email template for a mid-level professional

Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role. In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals. In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position. Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Job application email example for recent graduate

Subject: Job Application for [Position Name] - [Your Name] Dear Hiring Manager, I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment. During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues. I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry. Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]

Tips for writing an email for job applications

A well-crafted job application email can set you apart, and getting it right is crucial.

Here are 5 tips to make your job application emails shine:

Echo the company's language: Mirror the language used in the job description or on the company's website. This shows you're in tune with their culture and values.
Mention a mutual connection: If someone within the company referred you or is a mutual contact, it can instantly create a sense of trust and connection.
Showcase a connection to the company's mission: If you have a personal experience that connects with the company's mission or product, briefly share it. This can make your application more memorable and show genuine enthusiasm.
Include a thoughtful question: Pose a relevant question about the role or the company at the end of your email. This not only shows engagement but also opens the door for further dialogue.
Add a call to action: Telling the reader what you need or want them to do next helps to clarify why you're sending an email in the first place.

How to keep track of your job application communication

The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Application Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.

Teal's Job Application Tracker has communication templates to use as a starting point for follow up emails after applying for a job.

With the ability to track your progress, and set reminders for follow-up actions, you can stay on top of your job search and track each step in in your search with Teal's Interview Tracker .

Manage your job application emails with Teal

A simple job application email is one of your first contacts with a potential employer, and making a good first impression is essential.

Rather than spending important time and energy staring at a blank page and waiting for the right words to come to you, try Teal!

Teal has job application email templates for every stage of your job search—from outreach to thank you—built into the Job Application Tracker. With Teal's Job Application Tracker, not only can you manage your job application emails, but you can also save contacts, set reminders for follow-ups, add notes, and track each role you apply to from start to success.

Streamline your job application process from first contact to final follow-up with ease.

Frequently Asked Questions

Is a job application email the same as a cover letter.

A cover letter is a separate document that accompanies your resume, typically upon employer requests, and it provides more detailed information about your qualifications, skills, and experience as they relate to the specific job you are applying for. A cover letter typically includes an introduction, a brief summary of your qualifications, a statement of your interest in the job, and a closing paragraph. A job application email, on the other hand, is an email that you send to the employer with your resume and other application materials attached.

Is it appropriate to use keywords from the job listing in a job application email?

Yes, it's a good strategy to incorporate keywords from the job listing. This shows that you have read the job description carefully and that your skills and experience align well with what the employer is seeking.

Can I include links to my LinkedIn or portfolio in a job application email?

Absolutely, including links to your professional online profiles or portfolio can be very beneficial. It provides employers with easy access to more detailed information about your professional background and achievements.

Becca Dershowitz

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7 Essential Steps to Follow Before Applying for a Job Online

A pplying for a job online has become a common practice for job seekers. While it may seem like a simple process, with the increasing competition in the job market, it's essential to take the right steps to stand out from other applicants.

In this article, we will explore seven essential steps to take before applying for a job online, which can increase your chances of getting hired.

1. Assess Your Skills and Qualifications

Before applying for a job online, take some time to assess your skills and qualifications. Consider your education, work experience, and any other relevant skills that make you a suitable candidate for the job you're interested in. List your strengths and weaknesses and focus on the areas you need to improve.

Knowing your skills and qualifications will help you apply for jobs that align with your abilities and increase your chances of getting hired. If you’re confused or unaware of your skills, we have compiled a list of the best skills profiling tools to help you measure your strengths and gain useful insights.

2. Research the Company and the Position

Next, research the company and the position you're interested in. Learn about the company's mission, values, culture, and work environment to see if it’s the right fit for you. Leverage the best websites to know about your potential employers and get a better understanding of the company.

It can help you tailor your resume and cover letter to fit the company's needs and show how you can contribute to their success. Also, understand the job description and requirements to ensure you fit well. Furthermore, you can research the job position itself. You may also want to research the salary range for the position and any benefits offered by the company.

3. Customize Your Resume and Cover Letter

While it may be easy to use the same resume and cover letter for every job application, doing so can harm your chances of getting hired. Employers are looking for candidates who demonstrate that they have researched the company and the job requirements and have tailored their applications to fit the role.

To customize your resume and cover letter, start by carefully reading the job description and researching the company. Look for specific skills or experiences that the employer is looking for and ensure that you highlight them in your application.

For example, if the job description emphasizes teamwork and collaboration, include examples of how you've successfully worked in a team environment on your resume and cover letter. Using the top resume builder sites to create your resume online can help you make quick changes to your resume much more easily.

4. Update Your Online Presence

Your online presence is an essential aspect of your job application. Employers may check your profile on professional networking sites to learn more about you. Start by conducting a search on yourself online to see what information is available about you.

This includes social media profiles, personal websites, and any other online platforms you use. Make sure that your online presence reflects updated details, and remove any content that may seem inappropriate or unprofessional.

Next, ensure your LinkedIn profile is updated and complete. LinkedIn is a professional networking platform that employers use to find job candidates. Make sure your profile includes a summary that highlights your skills and experiences and a complete work history.

5. Use a Professional Photo and Email Address

Using a professional photo and email address is an important part of presenting yourself in a positive light when applying for a job online. While it may seem like a small detail, it can have a big impact on how potential employers perceive you.

When choosing a photo, use a headshot that is professional and well-lit. Avoid using selfies or casual photos, and ensure your recent photo accurately matches your appearance.

Moreover, the photo should also be appropriate for the industry you're applying to. For example, if you're applying for a job in the creative industry, you may be able to use a more casual photo. However, if you're applying for a job in an industry such as business, finance, or law, a more formal photo may seem appropriate.

Creating a professional email address for your job search makes it easy for employers to remember and find your email address when they need to contact you. Avoid using email addresses that are too casual or too complicated. Instead, use an email address that includes your first and last name to make it simple and professional.

6. Reach Out to Current or Former Employees of the Company

Reaching out to current or former employees of the company you're interested in can give you valuable insights into the company's culture and work environment. They can also provide you with tips on how to apply for a job and what to expect during the interview process.

LinkedIn is an excellent platform to connect with current or former employees of the company. To reach out to current or former employees, search for them on the platform or other professional networking sites.

You can also ask your friends or online connections if they know anyone who works at the company you’re interested in. Once you have identified someone, send them a message introducing yourself and expressing your interest in the company and the position.

7. Take Necessary Online Courses or Certifications

Finally, taking online courses or certifications can be a great way to enhance your skills and make yourself a more competitive candidate for the job you're interested in. Before you start applying for jobs, take some time to research and identify any gaps in your knowledge or experience and consider taking an online course or certification program to address them.

You can leverage online learning platforms like Udemy , Coursera , LinkedIn Learning , and more to learn new skills in your own time and space. When you have completed the course or certification, include it on your resume to help you stand out from other candidates and demonstrate your commitment to career development.

Ace Your Job Application With Confidence

By following the seven steps outlined above, you can submit your job application confidently and present yourself as the best candidate for the position and stand out. Remember, the job application process is competitive, but with the right steps and effort, you can secure your dream job successfully.

7 Essential Steps to Follow Before Applying for a Job Online

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Sending Your Job Application by Email: Tips and Examples
Use the following tips to write a professional email that makes a positive impression on employers: Find an actual person to address in your email. Use the right email address. Add the recipient's email address last. Keep your message short. Check your attachments' names. Consider converting attachments to PDF.
Job Application Email Examples and Writing Tips
A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.
Job application email
Here are a few examples: Your name - Application for (job name) - Reference. Application for (job name) - (your name) - Reference. Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 2.
How to Write an Eye-Catching Job Application Email
1. Write a clear subject line. The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, "Application: Position Title, Your Name" or "Application for Position Title: Your ...
How to Write a Job Application Email
A job application email is essentially a cover letter formatted for email. The goal of this email is to prove that you are a good fit for a role. Show that you have the experience, talents, and skills to provide value to their team. This email should be roughly a page long if you were to copy and paste it into a Word document.
How To Write An Email Cover Letter: Samples + 5 Writing Tips
You'll also need to ensure that you have a clear introduction, main body, and closing paragraph so that hiring managers can skim for and find the information they're looking for. 2. Be direct and to the point. When writing an email cover letter, the trick is to make it informative but short.
How to Send an Email Cover Letter (Samples & Tips)
To write a perfect cover letter email for a job application, follow these steps: Use our email cover letter template. Apply a clear, strong subject line. Open with a proper greeting—address the hiring manager by their name. In the first sentence, explain why you're writing and what position you're targeting.
Job Application Email: How-To Guide + Template and Example
To not let that happen, make it very clear what your letter is about: mention the name of the job you're applying for, the number of the job posting (if there is one), and your name. A clean subject line will ensure the recipient will prioritize your email. 2. Address the Hiring Manager Properly.
How to Write a Letter of Application (Example & Tips)
Subject line email example. Your Name - Application for [Job Title] at [Company Name] Second, in an email letter of application, there's no need to type out the hiring manager's contact information and the date (this information is already included in the email).
10 Job Application Email Templates for Every Scenario
Sometimes the cover letter, resume, and various application materials simply aren't enough for hiring managers and recruiters—they want it all sent by email attachments. That means you also need to compose a job application email. Don't panic! This can be a good thing. While the response rate of recruiters or hiring managers to job application emails can vary widely, generally, response ...
How to write a great job application email (with examples)
Job application email sample for career advancers. Subject: [Job Title] Application: [Your Name] Dear [Hiring Manager's Name], I am [Your Name] writing to apply for the [Job Title] position at [Company Name]. I have [#] years of experience in [Industry] for an array of companies, such as [Previous Companies].
Job Application Email: Examples, Samples, and Templates
For the ultimate personalized job application resume and cover letter that fits a position and the organization, you must do a great deal of research before you start your job application. Doing that is difficult enough without the assistance of a professional resume writer. How to Write Job Application Email: Research Process
How to Write a Job Application Letter (With Examples)
Tips for Writing an Effective Letter. Sample Job Application Letter. Sending an Email Application. Review More Letter Examples. Photo: Dan Dalton / Getty Images. Melissa Ling / The Balance. A job application letter is sent or uploaded with a resume when applying for jobs.
13 Sample Job Application Email Templates
Sample job application email for referral from a connection. 4. Follow-up after submission of a job application email. 5. Follow-up email after a job interview. 6. Response to a job rejection/reply to the rejection email. 7. Email template for the withdrawal of job application.
How to Write a Job Application Email
Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on. ‍.
How to Write a Business Cover Letter (With Examples)
Business cover letter template. In addition, here is a cover letter template you can use to create your own cover letter. [Your Name] [City, State/Territory] [Phone Number] [Email Address] [Today's Date] [Recipient's Name] [Recipient's Company] Dear [Recipient's Name], I am writing to express my interest in the [job title] position ...
7 Essential Steps to Follow Before Applying for a Job Online
1. Assess Your Skills and Qualifications. Before applying for a job online, take some time to assess your skills and qualifications. Consider your education, work experience, and any other ...
How to Write a Chief Executive Officer Cover Letter
Here is a cover letter template you can modify to write your own letter: [Your Name] [City, Province/Territory] [Your Phone Number] [Your E-Mail Address] [Today's Date] [Recipient's Name] [Recipient's Company] Dear [Recipient's Name], I am highly motivated to be applying for the Chief Executive Officer (CEO) position at [Company's Name].
10 best skills to include on a CV
Empathy. Leadership. Teamwork. The best skills to put on a CV vary by job type, career level, education and other factors. For example, the skills most important for a commercial truck driver will differ from those of a marketing manager.
President Carter delivers State of the University address
Ohio State is a mission-driven land grant university that offers world-class graduate, undergraduate and research programs in various fields. Whether you are a domestic or international student, you can find the degree and program that suits your interests and goals. Explore Ohio State's academics, admissions, campus life and more.
How To Write a Produce Clerk Cover Letter (With Examples)
Produce clerk cover letter example. To help you learn more about cover letters, here is a sample cover letter for a produce clerk: Chuck Ferris. Chicago, Illinois. 304-555-0192. [email protected] March 14, 2024 Mr. Bob Richardson. Wavewood Grocery Dear Bob Richardson, I'm writing to express my interest in the open produce clerk position at ...

How to write a professional job application email with 6 samples and templates

How to write an email for a job application

What you need to apply to a job via email

1. Cover letter

2. CV (resume)

3. Samples of work (optional)

Best job application email tips

1. Send your application email and CV for review

2. Make a convincing pitch in the email body

3. Make it easy to contact you

4. Use a professional email address

5. Check the name of your resume file name

6. Use references if you can

7. Include social proof

Job application email format

1. Subject line for job application email

2. Email greeting for job application

3. How to start a job application email

4. How to end an email job application

5. Email signature for job application

Job application email samples

1. Simple job application email sample

2. Email introduction for job application sample

3. Job application status email sample

4. Withdraw the job application email sample

5. How to email HR for a job application update

6. How to write an email to accept a job offer

Job application email template

Final words on job application emails

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How to write an email to a company with 4 samples and template

How to follow up on a job application with sample and template

How to Write an Eye-Catching Job Application Email

What is a job application email?

What you need to apply to a job via email

What attachments should you include in a job application email?

How to write a job application email

1. Write a clear subject line.

2. Include a salutation.

3. Introduce yourself in the first sentence.

4. Turn your cover letter into the body of your email.

5. Close with details.

6. Sign your email.

7. Attach your materials.

8. Proofread before you hit “send.”

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Job Application Email: Examples, Samples, and Templates

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Job Application Sample for Career Change

Email for A Job Application

About The Author

Jim Blessed

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Simple Formatting Using a Template

Analyze the Job Posting

Include Your Most Relevant Qualifications

Writing Guidelines for Job Application Letters

What to Include in Each Section of the Letter

Sample Job Application Letter (Text Version)

Subject Line Example

Email Signature Example

13 Sample Job Application Email Templates to Make the Best First Impression

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