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How to Use Quotation Marks
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A rundown of the general rules of when and where to use quotation marks.
Using Quotation Marks
The primary function of quotation marks is to set off and represent exact language (either spoken or written) that has come from somebody else. The quotation mark is also used to designate speech acts in fiction and sometimes poetry. Since you will most often use them when working with outside sources, successful use of quotation marks is a practical defense against accidental plagiarism and an excellent practice in academic honesty. The following rules of quotation mark use are the standard in the United States, although it may be of interest that usage rules for this punctuation do vary in other countries.
The following covers the basic use of quotation marks. For details and exceptions consult the separate sections of this guide.
Direct Quotations
Direct quotations involve incorporating another person's exact words into your own writing.
- Quotation marks always come in pairs. Do not open a quotation and fail to close it at the end of the quoted material.
Mr. Johnson, who was working in his field that morning, said, "The alien spaceship appeared right before my own two eyes."
Although Mr. Johnson has seen odd happenings on the farm, he stated that the spaceship "certainly takes the cake" when it comes to unexplainable activity.
"I didn't see an actual alien being," Mr. Johnson said, "but I sure wish I had."
When quoting text with a spelling or grammar error, you should transcribe the error exactly in your own text. However, also insert the term sic in italics directly after the mistake, and enclose it in brackets. Sic is from the Latin, and translates to "thus," "so," or "just as that." The word tells the reader that your quote is an exact reproduction of what you found, and the error is not your own.
Mr. Johnson says of the experience, "It's made me reconsider the existence of extraterestials [ sic ]."
- Quotations are most effective if you use them sparingly and keep them relatively short. Too many quotations in a research paper will get you accused of not producing original thought or material (they may also bore a reader who wants to know primarily what YOU have to say on the subject).
Indirect Quotations
Indirect quotations are not exact wordings but rather rephrasings or summaries of another person's words. In this case, it is not necessary to use quotation marks. However, indirect quotations still require proper citations, and you will be committing plagiarism if you fail to do so.
Many writers struggle with when to use direct quotations versus indirect quotations. Use the following tips to guide you in your choice.
Use direct quotations when the source material uses language that is particularly striking or notable. Do not rob such language of its power by altering it.
The above should never stand in for:
Use an indirect quotation (or paraphrase) when you merely need to summarize key incidents or details of the text.
Use direct quotations when the author you are quoting has coined a term unique to her or his research and relevant within your own paper.
When to use direct quotes versus indirect quotes is ultimately a choice you'll learn a feeling for with experience. However, always try to have a sense for why you've chosen your quote. In other words, never put quotes in your paper simply because your teacher says, "You must use quotes."
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Place direct quotations that are 40 words or longer in a free-standing block of typewritten lines and omit quotation marks. Start the quotation on a new line
When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source
If the original quote is too long and you feel not all the words are necessary in your own paper, you may omit part of the quote. Replace the missing words
Block quotations (direct quotations of more than 40 words) should be offset from the main text and may be single-spaced. Do not include quotation marks with
A block quotation is removed from the main body of your text. Indent one inch from the main margin (the equivalent of two half-inch paragraph indentations) and
The APA manual recommends the use of the author-date citation structure for in-text citation references. This structure requires that any in-text citation (i.e.
Your essay should be typed and double-spaced on standard-sized paper (8.5" x 11"), with 1" margins on all sides. Include a page header (also known as the “
For quotations that are more than four lines of prose or three lines of verse, place quotations in a free-standing block of text and omit quotation marks. Start
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Direct quotations involve incorporating another person's exact words into your own writing. ... Capitalize the first letter of a direct quote when the quoted