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9 Sample Request Letters | Template, Format, How To Write Sample Request Letters?

February 15, 2023 by Prasanna

Sample Request Letters: A letter of request can be written for various reasons; for example, it could be a request for change in a contract, an endorsement or a testimonial request for assistance, a request for permission, or a letter’s issuance.

The letters of request will guide you about the style and arrangements of good request letters. A letter of request is an authoritative document and should be written formally.

The beginning of the letter should be a friendly greeting. It would be best to state what you are asking for and the level of advice you need. In some cases, you might have to convince the receiver for a requested issue. The overall tone of the letter should be valid and to the point. Before posting your letter, you should read your letter. Please leave your contact details to make it easier for the recipient to contact you when needed. Close your letter with a sense of appreciation.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

Sample Request Letters to Order Books

Sender Name Company Name Date

Recipient Name Designation Company Name

State, Pincode

We, at X and Y, are pleased to be associated with you. We apologise to apprise you that we have not received a copy of your agreement with us as was assured by you. We need to observe the original copy to decide about your proposal. It will be of tremendous help if you look into the matter at the earliest.

Any further delay from your side will waste our precious time since our course of action depends on the terms stated in the contract. Hence we ask you to forward us a copy at the earliest.

We look forward to your communication. You can call me at 1600 678 for any further clarifications.

Thanks and Regards,

Lisa Doe, Director.

Sample Request Letters for Products

Date Address Name Company Name Street Address or P.O. Box City, State, Zip

I am writing to you today to request information on your company’s [mention products or services you are interested in]. My company produces [information about your company’s work similar to your request], and we are exploring different suppliers. I am very excited about finding out if your company’s [mention goods or services] may satisfy our requirements.

Please provide details about the products specified here and any additional offerings that you feel may meet our needs. You can learn more about [insert name of letter writer’s company] at [www.insert-web-address-here.com]. You may present information through mail or email using the addresses below.

Regards, [Sign your name here] Sender Name Sender Company Insert Company Name

Funds Request Letter

Your Name Address State, ZIP Code

Name Title Organisation Name Address State, Pincode

ABZ is a social service agency in this country, serving the requirements of households at risk. We recently bought a house, but it needs significant improvements and restorations to comply with city construction codes. The counselling office also requires office furniture and accessories, especially a photocopier.

Your organisation can support us by giving funds in the form of a donation or distributing goods and services. A copy of our tax-exempt document is attached.

Thank you for your assistance.

Sincerely, Your Name Title Enclosure

Request for a Teacher’s Recommendation Letter

Today’s Date

Date recommendation needed

Please write a generic letter of reference on my behalf of the universities scholarship or other programs listed below. Please provide an honest evaluation of my work ethic, learning practices, analytic skill, and personal strengths.

Please insert any anecdotal remarks that you believe would be important to my evaluation. I realise that this proposal will be delivered to the university without my prior review. I also understand that I waive my right to future access to this letter’s contents in making this request.

Thank you, Student signature Name

Request for a Teacher's Recommendation Letter

Request Sample Letter to Principal

Organisation

Dear Principal Name,

As per our recent conversation, please accept this letter as an official request for your consent to hold a “mock crash” at [mention school name] on [mention date]. This initiative will teach students about the (mention the details). On (mention the date), we will be ordering a wrecked vehicle to be dragged to the school for the mock crash.

Please see that we will be taking care of all other aspects of the “mock crash” setup. We understand that you will guarantee that this does not violate any guidelines set by our school committee. Please contact our sponsor teacher for any problems or queries. Thank you for providing us with this opportunity.

Sincerely, Name Student Council

Request Letter for Cheque Book Issuance Format

To, The Branch Manager State Bank of India

Sub: Request for Cheque Book for Savings A/c No. _____

Dear Sir / Madam,

I / we, request you to issue a Cheque Book for Savings A/c No. _______I/ we understand that we are offered the Checheq Book with every Savings A/c. I/ we have read and agreed to the Terms & Conditions of the SBI Savings Account.

Yours Sincerely,

Mention (First A/c Holder)

(Second A/c Holder)

(Third A/c Holder)

Tel./ Mobile No

Request Letter for Cheque Book Issuance Format

Sample for Request Letter

Sender Name

Company/Business Name

Business Address

State, Zip Code

Person Name who owes payment

Re: Late Payment first reminder

A study of our records shows that your account (mention account number) is (days) past due. The refund amount of ____ was due on DATE. Kindly offer this payment immediately. Please be sure to include your account number to expedite proper processing. Acceptable instalment methods are ___________________.

If you have already submitted your debt for processing, please disregard this notice. However, if the amount has not been made, kindly do so promptly. Thank you for your prompt attention to this matter.

Sender’s Name

Request for a Fellowship Student Recommendation Letter

Please write a generic letter of reference on my behalf for my fellowship program. Please provide an honest evaluation of my working process, my education, skills and activities, and personal strengths.

Please write about the anecdotal remarks that you believe would be important for my recommendation of the fellowship program. I realise that this will be delivered to the institute and I waive my right to future access to this letter’s contents in making this request.

Student signature

Request for a Fellowship Student Recommendation Letter

Request Letter Sample

I, Mr. Joselin P, Branch Manager of (mention office name) located at (mention address), request to inform your office obliging to open our long-distance call to our present (Company name) landline no 12300900.

Hoping for your prompt action regarding this matter.

How to Compose a Professional & Persuasive Request Letter

Last Updated: March 6, 2023 References

Letter of Request Template

Writing a draft, finalizing the letter, preparing to write.

This article was co-authored by Melessa Sargent and by wikiHow staff writer, Dev Murphy . Melessa Sargent is the President of Scriptwriters Network, a non-profit organization that brings in entertainment professionals to teach the art and business of script writing for TV, features and new media. The Network serves its members by providing educational programming, developing access and opportunity through alliances with industry professionals, and furthering the cause and quality of writing in the entertainment industry. Under Melessa's leadership, SWN has won numbers awards including the Los Angeles Award from 2014 through 2021, and the Innovation & Excellence award in 2020. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 481,347 times.

Letters of request can serve many purposes, and at some point, you’ll likely have to write one. Whether it's to ask for a charitable contribution, a chance to make up a missed exam, a meeting with an expert in your field, or a document you need for a report you're writing, the style for writing these letters remains the same. If you need to write a request letter and don’t know where to begin, check out our handy guide below to make your letter more professional and persuasive.

Things You Should Know

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Try not to write your letter of request at the last minute. However, if you don’t have the time to let the letter incubate for a few days, enlist a friend to read it over for you before sending it off. They’re likely to catch errors you may have missed.

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It's a good idea to have someone else read your letter for this purpose as well. It’s much easier to overlook your own errors. [8] X Research source

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Consider the main points you want to make and the secondary points you’ll use to support those points. Make sure your ideas are organized in a way that will make sense to your reader.

Community Q&A

Video . By using this service, some information may be shared with YouTube.

Make your request confidently and persuasively, but don't make demands. Don't try to manipulate your reader with emotional appeals, threats, or unrealistic promises. These types of appeals are more likely to offend your reader than persuade them. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0

About This Article

To write a letter of request, start by greeting the recipient with “Dear,” followed by the person’s last name and title, or “To Whom It May Concern.” Then, briefly explain who you are and why you’re writing in the 1st paragraph. Next, provide additional context and details about your request in the 2nd paragraph. After that, use the 3rd paragraph to note any time constraints, and express your appreciation for their consideration. Finally, close with something like “Sincerely” or “Respectfully,” and your signature. For more information, including how to format your letter so it looks professional, read on! Did this summary help you? Yes No

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Writing persuasive request letters: tips and samples

If your job involves business correspondence, then you certainly write request letters , occasionally or on a regular basis. This could be a job request, promotion or meeting requests, request for information or referral, favor letter or character reference. Such letters are difficult to write and even more difficult to write in such a way that encourages recipients to respond willingly and enthusiastically.

As to request for money letters , all sorts of sponsorship, donation, or fundraising requests, you would agree that it often requires a miracle to get a response : ) Of course, I cannot guarantee that our tips and letter samples you will do the miracle, but they will definitely save you some time and make your writing job less painful.

Time-saving tip ! If you are communicating by email, then you can save even more time by adding all these sample business letters directly to your Outlook. And then, you will be able to send personalized custom-tailored business emails with a mouse click!

All it takes is the Shared Email Templates add-in that you can see on the right. Once you have it in your Outlook, you won't have to type the same phrases over and over again.

Just double click the template and find the text inserted in the message body in a moment. All your formatting, hyperlinks, images and signatures will be in place!

Don't hesitate to check it out right now; a free version is available for download on Microsoft AppStore .

Well, back to writing business letters, further on in the article you will find:

Business letter format

A business letter is a formal way of communication and that is why it requires a special format. You may not care of the letter format too much if you are sending an e-mail, but if you are writing a traditional paper business letter, the below recommendations may prove helpful. It is considered a good practice to print out a business letter on standard 8.5" x 11" (215.9 mm x 279.4 mm) white paper.

You needn't write the sender's name or title, as it is included in the letter's closing. Type only the street address, city, and zip code and optionally, phone number and email address.

If you do not know the recipient's name or are not sure how to spell it, use one of the following salutations:

10 tips to write persuasive request letters

Below you will find 10 strategies to write your request letters in such a way that they convince your reader to respond or act.

Here's a very poor example of a cover letter: " In every regard, my qualifications appear to be consistent with the desires expressed by your advertisement and based on the voice of your company's blogs, I really think that I was meant to be a [Position] in your company."

And this is a good one: " I have good skills and experience in [Your area of expertise] and I would be most grateful if you consider me for any suitable position."

And finally, if you've got a response to your request letter or the desired action is taken, don't forget to thank the person. Here you can find sample thank you letters for all occasions.

Samples of request letters

Below you will find a few examples of request letters for different occasions.

Sample letter of recommendation request

Dear Mr. Brown:

I hope you are doing well. I have warm memories of your remarkable leadership and support for teachers during my employment at XYZ High School.

Presently, I am applying to XYZ school district and am required to submit three letters of recommendation. I am writing to ask if you would write a letter of recommendation on my behalf.

I would like to provide you with some background information that may assist you, should you decide to write this letter <your background information>.

Attached, you will find a copy of my most recent résumé. Please feel free to contact me if you need any additional information. I look forward to hearing from you, and I thank you in advance for your time.

Request for information

Thank you for submitting your resume in response to the <position> we advertised. In addition to your resume, we also need three references and a list of past employers for the past three years, along with their phone numbers.

Our policy is to thoroughly review the background of each candidate in order to select the most suitable person for this job.

Thank you for your assistance. We are looking forward to hearing from you.

Request for character reference

<Applicant> has applied with our company for a position in our <department>. He / she has given your name as a character reference. Would you be kind enough to provide us with your written evaluation of this person.

Please rest assured that your response will be treated with confidentiality. Thank you in advance.

Donation request

I am sending this to you as a fellow member of our community. I'm sure that you value living in such a quiet and peaceful neighborhood, just like I do.

You know, sometimes in order to keep one's community quiet and peaceful one has to take action. As you may know, our local Community Committee has been meeting over the past two months to try to find ways to reduce the break-in rate in our area. Last week they released their recommendations on how best to combat that problem.

Their primary recommendation calls for increased police and security patrols to supplement the local Neighborhood Watch program. Unfortunately, the needed amount is not included in this year's municipal budget allocation.

Therefore, as a concerned member of this community I have decided that my business will donate $ for every $ raised in the community to cover the additional security costs. I urge you to join me today in supporting this worthy cause for our common good.

To make your donation today you can drop in to either one of our two stores and deposit your donation in the boxes provided near the front cashes. If you can't make it to the store, please send a check or money order, made out to "XYZ" and mail it to the address listed above.

Thank you in advance.

Requesting a favor

I am writing you to ask you for a favor that I hope you could do for me.

In less than three months I will be taking the <Examination>, with the hope to enter the <University or College>, where they have the best graduate school program for the course that I am interested in.

The school places an extremely high emphasis on a student's success in the exam, which is why I feel extremely pressured to get an above average score on the Graduate Record Examination.

Because you recently graduated with a degree in <science>, you are naturally the first person I thought of when considering who I could approach to assist me. I am not asking for too much time, I would really appreciate any pointers you could give me and a few lessons on the <sections>, which I feel are my weakest points.

I hope that you will give me a positive response. Thank you in advance.

Request for product return / replacement

On <date> I placed an order for the <product>, received it on <date>. I have discovered that the purchased product has the following problem: <add details>

Since the product you delivered is not of satisfactory quality <is not fit for the purpose>, I am entitled to have it <repaired / replaced> and I would request that you confirm that you will do this within the next seven days. I also require you to confirm whether you will arrange for the <item> to be collected or will reimburse me for the cost of returning it.

I look forward to receiving your satisfactory proposals for settlement of my claim within seven days of the date of this letter.

And this is all for today. Hopefully, this information will help you compose properly formatted business letter in general and persuasive request letters in particular, and always get the desired response. Thank you for reading!

FREE 44+ Formal Request Letter Templates in PDF | MS Word

Do you have pressing needs that would require you to appeal to another person or organization in order to ensure its resolution? If so, then you must realize that the perfect method to gain approval is by the means of a formal request letter. This sample letter , when written with precise content and accurate format, can be your ticket to a request approval letter .

Formal Request Letters

Sample formal request letter - 8+ documents in pdf, word, sample donation request letter - 7+ examples in word, pdf, donation request letter - 8+ free download for word.

To help guide you in your request letter-writing , we are providing you with diverse templates of request letters . These templates are designed in order to cater to varying types of requests. To mention a few, we have request letters for job transfer, for leave, for appointment, and even for refunds! To maximize the usage of our helpful templates, scroll down below and download the ones that you deem suitable to your needs!

Sample Donation Request Letter for Non-Profit Template

Google Docs

Formal Request Letter Template

Sponsorship Request Letter for Event Template

Printable Donation Request Letter Template

Job Transfer Request Letter for Personal Reason Format Template

Basic Corporate Sponsorship Request Letter Template

Sponsorship Request Letter Template

Transfer Request Letter Template

Sample Fund Transfer Request Letter To Bank Template

Permission Request Letter Template

Request Letter for Approval Template

Simple Request Letter Template

Refusal of Request for Letter of Recommendation Template

Size: A4, US

Letter of Request for an Equity Investment Template

Refusal of Employee Request for Early Raise Template

Appointment Request Letters Template

Business appointment request letter template.

Size: 25 KB

Medical Appointment Request Template

Size: 31 KB

Basic Meeting Request Letters Template

Formal meeting request template.

Size: 46 KB

Parent Teacher Meeting Request Letter Template

Size: 29 KB

Location Transfer Request Template

Size: 27 KB

Job Transfer Request Letter Template

Size: 75 KB

Sample Leave Request Letters Template

Vacation leave request letter template.

Size: 32 KB

Approval Request Letters Example

Sample approval letter for absence template.

Size: 24 KB

Budget Approval Request Template

Size: 44 KB

Leave Approval Request Response Letter Template

Size: 39 KB

What Is the Importance of Sending a Formal Request Letter?

Most of our requests are of a formal nature. Formal requests usually involve universities, corporations, government institutions, financial institutions, and even nonprofit organizations. That is why it is vital that you send a formal request letter that subscribes to the appropriate letter format that is required of the specific type of request that you are communicating.

The following are the advantages of sending a formal request letter:

When Can You Use Request Letters?

The formatting of your request letter should depend on the type of request you are making. The following are instances when a request letter is necessary:

Indeed, request letters come in various forms. If you want to have a more in-depth understanding as to the specific types of request letters, you may view our collection of request letter samples ; moreover, our website contains a wealth of informative and enlightening request letter templates.

Formal Business Request Letters

Business meeting request letter template.

Size: 36 KB

Business Funding Request Template

Size: 28 KB

Cancellation Request Letters Outline

Insurance cancellation request template.

Size: 16 KB

Flight Cancellation Letter Template

Standard Donation Request Letters Template

Food donation request template.

Earthquake Donation Request Letter Template

Size: 71 KB

Payment Request Letters Format

Advance payment request template.

Customer Payment Request Template

Sample Permission Request Letters

Formal permission request letter template.

Size: 276 KB

Copyright Permission Request Template

Size: 45 KB

Formal Donation Request Letter

There are times when our funds are not enough to support our goals, projects, or plans. In such cases, we are forced to approach a charitable individual or institution who can help fund our plans.

If you are making a donation request letter, make sure that you are able to follow these guidelines:

Location Transfer Request

Employees who have worked in a company for a long time have acquired certain rights or privileges. One such privilege is the right to request for location transfer. What this means is when you are a tenured employee, you may request your manager or employer to transfer you to another branch location of your company. The following are the information that must be included in your location transfer request letter :

Refund Request Letters

Refund cheque request template.

Size: 12 KB

Bonafide Certificate Request Letters

Bonafide certificate request letter template.

bonafide certificate request letter for address proof

Bonafide Certificate Request Letter for Passport Template

Bonafide Certificate Request from School Template

Size: 15 KB

Simple Appointment Request Letters

Business appointment request template.

Doctor Appointment Request

Size: 100 KB

Client Appointment Request

Size: 289 KB

Information Request Letters Template

Freedom of information request.

Size: 48 KB

Additional Information Request Letter

Size: 137 KB

Contact Information Request Letter Template

Size: 80 KB

Leave Request Letter

Employees are expected to go to their place of work at the time agreed in their employment contract . In moments when an employee is unable to go to work due to personal, medical, or emergency reasons, he/she is expected to file a leave request at least a few days before the planned leave. Large organizations have human resource departments to process leave requests. Oftentimes, human resource clerks or staff are flooded with a plethora of employee-management tasks, making it impossible for them to personally attend to leave requests. In such scenarios, a leave request letter is the best action for those who want to apply for a leave. If you are currently planning to write this letter, you may refer to our relevant templates on this page.

Insurance Cancellation Request

Insurance investment contract allows us to heave a sigh of relief upon thinking about the security of our future. No matter how beneficial an insurance may be to us, there are unpredictable situations that would force us to cancel our insurance. If you are planning to cancel your insurance due to a financial emergency, you can do so through an insurance cancellation request letter. This letter must be well-crafted in such a way that you are able to communicate the reason for your cancellation.

Business Appointment Request Letter

A business appointment request letter is written by business persons to other business owners, business partners, clients, and vendors. This type of request letter can assume varied forms depending on the nature of the business proposal, which is the subject for appointment. Business appointments are made with a goal in mind. Usually, these business appointments are organized when both parties of the appointment can perceive an actual or possible profit or business advantage from attending the said appointment.

The following are the usual reasons for a business appointment:

For more information regarding the various types of business proposals, you may refer to our collection of proposal request letter templates. You may access these templates by clicking on the link provided.

Letter Writing

31 FREE Sample Request Letters

A cordial and tactful request may get you what you want, choose a topic to view sample request letters:, more request letters, credit line, information, miscellaneous request, request related, articles related to request letters, recommended letter-writing resources.

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18+ Formal Request Letter Templates

In the early stages of our lives, playing all sorts of different games was the go-to activity any time of the day in anywhere we would venture off. As we grew, we interacted more with some drinks or coffee with old and new friends. But as we grew older, we began to learn and practice a new behavior – being formal. You may also see request letter templates .

Free Bonus Request Letter

Free Information Meeting Request Letter

Free Request Letter for Annual Bonus

Free Proposal Request Letter

Free School Transfer Request Letter Template

Free Request Letter Format

Free Information Request Letter

Free Simple Vacation Request Letter Template

Refusal of Request for Letter of Recommendation Template

Editable PDF

Letter of Request for an Equity Investment Template

Formal Request Letter Templates

Free formal request letter template.

Free Formal Request Letter to Principal

Free Formal Interview Request Letter Template

Formal Request Letter Template

Permission Request Sample Letter

Amendment Request Letter Sample

The Definition and the Parts of a Formal Request Letter

1. the date, 2. the inside address, 3. the greeting, 4. the body, 5. the complimentary close, 6. the signature, request letter example.

Request Letter for Records

Example of a Request Letter

Practice, practice, practice

119+ FREE & Premium Request Letter - Download NOW

Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

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IMAGES

Sample Request Letter Template for Documents with Example
Sample Request Letter
Request letter sample 2
10+ Request Letter Samples
Sample of Request Letter For Admission In School/College [PDF]
9+ Professional Request Letter Templates

VIDEO

Sample Request Letter For Birth Certificate From School
Formal Letter Writing/ Letter of Complaint/ Example of defective items/ Question
Functional Skills English L1 Session 6 How to Write a Formal Letter
Format of formal letter with solved example. #study #education #english #grammar #letter #ytfeed #yt
Formal Letter.. #cbse #icse #formalletter
Formal letter writing. seeking permission.#shorts

COMMENTS

Template, Format, How To Write Sample Request Letters?
Request Letter Sample ... Good Day! I, Mr. Joselin P, Branch Manager of (mention office name) located at (mention address), request to inform your
Business Request Letter: Definition and Example
A business request letter is one you send in the course of your work to request something from another business. Your letter might be
How To Write a Request Letter (With Template and Samples)
Request Letter Template ... I am [Your name], from [Your company]. In continuation of our meeting on [Date], I would like to request [Details of request]. I am
How to Write a Letter of Request: Tips & Sample Template
For example: "I am a student in your drama 101 class," "I'm the president of the Boston Citizens Charity Fund, an organization you've generously
Writing persuasive request letters: tips and samples
Sample letter of recommendation request ... Dear Mr. Brown: I hope you are doing well. I have warm memories of your remarkable leadership and
Sample Letters of Request
General Tips for Writing a Letter of Request · Use an appropriate business letter format. · Keep it simple. · If appropriate, provide the recipient with pertinent
FREE 44+ Formal Request Letter Templates in PDF
The primary reason why a formal request letter is the most effective mode of persuasion is its allowance for specificity. This means that you better able to
31 Request Letter Templates
Discover request letters written by experts plus guides and examples to create ... Request a change in a contract or agreement Request a copy of an official
Request Letter Templates
Choose from simple, short, official, or professional request letter template samples that contain original fillable content that you can edit to your needs
18+ Formal Request Letter Templates
I wish to request for you to grant my leave on December 20- 2018 to December 27, 2018. My reason for the request because we will be having our Family Reunion in