visa application letter japan

Letter Templates & Example

Journey to Japan: A Comprehensive Cover Letter Sample for Japan Visa Application

Planning a trip to Japan can be both an exciting and nerve-wracking experience, especially when it comes to the visa application process. One key element of the application is the cover letter, which provides important details about your travel plans and purpose for visiting Japan. To assist with this process, we’ve compiled a selection of cover letter samples for Japan visa, that you can use as a reference and edit as needed. By following these samples, you’ll be able to create a stand-out cover letter that showcases your personality, intentions, and overall readiness for a trip to Japan. So, let’s get started with crafting a compelling cover letter that will impress the Consulate-General of Japan and help you obtain your visa with ease!

The Best Structure for Cover Letter Sample for Japan Visa

If you are planning to apply for a Japan visa soon, then you need to prepare a cover letter. In Japan, the cover letter is called ‘detailed explanation of the purpose of visit’ or ‘shuhen moushikomi sho.’ In this letter, you need to explain the reason why you want to go to Japan, your itinerary, and other necessary details. Having a well-structured cover letter can improve your chances of getting approved for a Japan visa. Here are some tips on how to structure your cover letter.

1. Introduction In the first paragraph, introduce yourself and give a brief overview of who you are. Include your name, occupation, and purpose of traveling to Japan. Keep this section short and get straight to the point.

2. Purpose of Travel This is the most important part of your cover letter. Describe your reason for visiting Japan in detail. Be specific and clear in explaining the purpose of your travel, whether it’s for tourism, business, or visiting friends and family. Include where you plan to stay, your itinerary, and the dates of your stay.

3. Supporting Information In this section, provide additional information that supports your purpose of travel. For example, if you’re visiting Japan for a business meeting, provide details about the meeting, including the name of the company, the purpose of the meeting, and who you will be meeting with. If you’re visiting Japan for tourism, mention the attractions you plan to visit and why you’re interested in them.

4. Personal Information Include your personal information, such as your passport details and contact information. Make sure that you include a valid email address and phone number.

5. Closing In the last paragraph, thank the consulate for considering your application and express your excitement about visiting Japan. End the letter with a polite and respectful tone.

In conclusion, a well-structured cover letter is crucial to the success of your Japan visa application. By following the above tips, you can create a compelling cover letter that showcases your purpose for visiting Japan. Remember to keep your cover letter concise and to the point, and make sure that you provide all the necessary information. Good luck!

7 Sample Cover Letters for Japan Visa

Cover letter for japan visa – business.

Dear Visa Officer,

I am writing this letter to support the visa application of [Name of Applicant] who is planning to visit Japan for business purposes. As the [Your Position] at [Your Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. Having witnessed [his/her] skills and experience in the field of [Industry], I am confident that [he/she] will make a valuable contribution in advancing our business in Japan.

[Name of Applicant] has been entrusted to represent our company in meetings, conferences, and negotiations with Japanese clients and partners. [He/She] is well-equipped with the knowledge of Japanese business etiquette, culture, and language. [His/Her] expertise in [Specific Skill] and excellent communication skills will allow [him/her] to effectively communicate our business values and negotiate deals that benefit both parties.

Thank you for your consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

[Your Full Name]

Cover Letter for Japan Visa – Tourism

I am writing this letter to support the visa application of [Name of Applicant] for tourism purposes. As [His/Her] [Relationship], I have known [Name of Applicant] for [Duration of Relationship] and can confidently recommend [him/her] for a Japan visa. [He/She] is an avid traveler and is excited to explore the rich cultural heritage and attractions Japan has to offer.

As a [Nationality] citizen, [Name of Applicant] understands the importance of respecting and immersing oneself in the local customs and traditions when visiting foreign countries. [He/She] has meticulously planned [his/her] travel itinerary, which includes visiting [Landmarks, Festivals or Specific Places of Interest]. [His/Her] research on Japanese culture, history, and cuisine reflects [his/her] sincere interest in Japan and [he/she] plans to experience all these personally.

I am confident that [Name of Applicant]’s visit to Japan will be enjoyable and memorable. [He/She] is a responsible traveler who will comply with Japan’s laws, regulations, and visa requirements. Please feel free to contact me if you require any further information in supporting [his/her] visa application.

Cover Letter for Japan Visa – Visit Family

I am writing this letter to support the visa application of my [Relationship] [Name of Applicant] for visiting Japan to meet [his/her] family. [Name of Applicant] is [Your Nationality] and [he/she] resides in [Your Current Country]. [His/Her] parents, siblings, and extended family members are residents in Japan and [he/she] is eager to meet them and spend some quality time with them.

[Name of Applicant] is financially stable and will take care of [his/her] expenses during the visit. [He/She] will be staying with [his/her] family and therefore, accommodation expenses are taken care of. [He/She] has already obtained [his/her] leave of absence from [Work/School] and is making all necessary travel arrangements.

I assure you that [Name of Applicant] will abide by the Japanese laws and regulations, and return to [Your Current Country] upon completion of [his/her] visit. I hope you understand the importance of family and appreciate your consideration in approving [his/her] visa application.

Cover Letter for Japan Visa – Employment

I am writing this letter to support the visa application of [Name of Applicant] for employment in Japan. As [His/Her] [Relationship] and [Current Position] at [Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. I strongly recommend [him/her] for employment in Japan.

[Name of Applicant] is an expert in [Area of Expertise] and [has/have] [Number of Years] years of experience in this field. [His/Her] skills are in high demand in Japan, and [he/she] has been offered a position as a [Position] at [Company Name] in Japan. [Name of Applicant] has already secured [his/her] work visa and is in the process of relocating to Japan.

[Name of Applicant] is a responsible, hardworking, and reliable employee and has made significant contributions to our company. [He/She] is fluent in Japanese language and has also undergone training in Japanese business culture and etiquettes. [His/Her] adaptability and positive attitude will help [him/her] in adjusting to the Japanese work environment, including effective communication, teamwork, and respect for time and hierarchy.

Thank you for consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

Cover Letter for Japan Visa – Education

I am writing this letter to support the visa application of [Name of Applicant] for education purposes at [University Name] in Japan. I am [His/Her] [Relationship] and have known [him/her] for [Duration of Relationship]. I have full confidence that [he/she] is fully capable and motivated to pursue [his/her] academic goals in Japan.

[Name of Applicant] has already been accepted in the [Name of Program] at [University Name] in Japan. [He/She] has secured [his/her] admission and has made all necessary arrangements for accommodation, travel, and finances. [He/She] will be pursuing [His/Her] Master’s degree in [Field of Study] and [he/she] is excited to explore Japanese culture and language.

[Name of Applicant] is a diligent student and [has/have] consistently achieved academic excellence in [His/Her] previous academic pursuits. [He/She] has also undergone training in the Japanese language and is proficient in Japanese language proficiency levels N3/N2. I assure you that [he/she] will abide by the Japanese laws and regulations and return to [Your Current Country] upon completion of [his/her] studies.

Thank you for your time and attention. Please do not hesitate to contact me if you require any further information in supporting [Name of Applicant]’s visa application.

Cover Letter for Japan Visa – Medical

I am writing this letter to support the visa application of [Name of Applicant] for medical treatment in Japan. [Name of Applicant] is [Your Nationality] and is suffering from [Medical Condition]. [He/She] has been referred to [Hospital Name] in Japan for [Medical Procedure/Consultation].

[Name of Applicant] is in need of urgent medical attention, and [His/Her] health condition requires [Specific Procedure/Consultation] that is not available in [Your Current Country]. [He/She] has already received the necessary recommendation from [Medical Institution] and [His/Her] medical records have been duly furnished to the Embassy. [Name of Applicant] has also secured an appointment with [Doctor/Hospital] in Japan and has made all necessary arrangements for travel and finances.

I urge you to consider and approve [Name of Applicant]’s visa application in a timely manner so that [he/she] can receive the medical care that [he/she] needs. [He/She] plans to return to [Your Current Country] upon completion of [His/Her] medical treatment.

Cover Letter for Japan Visa – Family Event

I am writing this letter to support the visa application of my [Relationship], [Name of Applicant] for visiting Japan to attend [Specific Event]. [Event] is of utmost importance to our family and [Name of Applicant] would like to participate in this event that is scheduled to take place from [Event Date].

[Name of Applicant] is [Your Nationality] and is planning to travel to Japan on [Date of Arrival]. [He/She] has already obtained [His/Her] leave of absence from [Work/School], and has made all necessary travel arrangements. [He/She] will be staying with our relatives in Japan and therefore, accommodation expenses are already taken care of. [He/She] is financially stable and will take care of [His/Her] expenses during the trip.

I hope you understand the importance of this family event and appreciate your consideration in approving [Name of Applicant]’s visa application.

Tips for writing a cover letter sample for Japan visa

Writing a cover letter for Japan visa can be a daunting task, especially if you’re not familiar with the Japanese culture and their visa application procedures. However, by following some tips, you can create a convincing cover letter that will increase your chances of getting your visa approved.

Firstly, make sure to address your cover letter to the relevant authority. In Japan, the visa application process is handled by the Embassy or Consulate, so it’s important to address your letter to the person in charge of the visa application. You can usually find the information on their website or by contacting them directly.

Secondly, explain the purpose of your trip to Japan clearly and concisely. Whether you’re visiting Japan for tourism, study, or business, make sure to state your intentions in a straightforward manner. If you’re visiting Japan for business, for example, mention the name of your company and the reason for your visit.

Thirdly, provide evidence that you have enough funds to cover your trip to Japan. Japan has strict visa requirements, and one of them is that you should have enough savings to cover all of your expenses during your stay. You can provide bank statements or proof of employment to show that you have the financial means to support yourself.

Fourthly, be honest and genuine in your cover letter. Japan values honesty and integrity, and a dishonest or fake cover letter will not only hurt your chances of getting a visa but also damage your reputation.

Finally, make sure to proofread your cover letter several times and have someone else read it. Spelling and grammatical errors can give the impression of carelessness, and it shows that you didn’t put enough effort into your application.

In conclusion, writing a cover letter for Japan visa requires careful attention to detail and adherence to strict requirements. By following the above tips, you can create a convincing cover letter that will help you obtain your visa and make your trip to Japan successful.

Cover Letter Sample for Japan Visa FAQs

What is a cover letter for a Japan visa?

A cover letter for Japan visa is a letter written by the visa applicant stating the purpose of their trip to Japan, specific details about their itinerary, and any other supporting information to convince the Japanese consulate that they will abide by the country’s laws and regulations.

What should I include in my cover letter for a Japan visa?

Your cover letter for a Japan visa should include your personal information, purpose of travel, intended travel dates, detailed itinerary, details of your accommodation, and your financial capability to support your stay in Japan.

What is the ideal length of a cover letter for a Japan visa?

Generally, your cover letter for a Japan visa should be one page in length. However, you can extend it to two pages if necessary.

How should I address the consular officer in my cover letter for a Japan visa?

You can address the consular officer as “Dear Sir/Madam” or use their last name if it is specified in the visa application instructions.

Can I use a template for my cover letter for a Japan visa?

While there are many templates available online, it is best to customize your cover letter to your specific trip to Japan. Customize the information and emphasize your unique circumstances, such as your relationship to any Japanese partners, if you have any, or your specific tourist destinations.

What are some tips for writing a successful cover letter for a Japan visa?

Making sure your cover letter has a clear purpose, is well-written, and includes any supporting documents are crucial to writing a successful cover letter for a Japan visa. You should also make sure that your itinerary is well-documented and that you have proof of financial capability to support your stay in Japan.

Can I include my spouse or children’s details in my cover letter for a Japan visa?

Yes, it is ideal to include your spouse and children’s details in your cover letter for a Japan visa, especially if they will be accompanying you on your trip. You should list their names, relationship to you, and passport details for the consular officer’s reference.

Thanks for checking out our cover letter samples for Japan visa!

We hope our examples have been helpful in crafting your own document to improve your chances of securing a visa. Remember to personalize your letter according to your own circumstances and to follow the guidelines set by the Japanese embassy. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to come back and visit us for more useful tips and information regarding travel and visa applications. Safe travels!

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How to Make an Invitation Letter for Japan Visa Application

Are you invited by someone in Japan to visit them? Do you need a visa to enter Japan? Well, if you are visiting someone in the Land of The Rising Sun, an Invitation Letter or Letter of Reason of Invitation is a requirement. Here’s a guide on How to Make an Invitation Letter for Japan Visa Application .

Those who want to travel to Japan to visit their relatives or friends need to pass an invitation letter. The good thing about it is that the Japanese Embassy has provided a format. So, you won’t have to search online for forms, but download them at the Embassy’s website. Read more on how to download and fill it up for your Japan Visa Application .

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Table of Contents

Visa Applications Required to have Invitation Letter to Japan

• Visit Friends or Distant Relatives – distant relatives are those relatives that are beyond 3rd-degree consanguinity
• Visiting Relatives
• For Commercial or Business Purposes (Short-term) – invitation can be made by inviting company
• Visiting US Military Personnel or Spouse – they are stationed in the US military base in Japan
• House Servant Hired by Official or Diplomat
• Filipino Parents of Japanese-Filipino Children who are traveling to Japan with their children

Letter of Reason of Invitation Download

There are two versions available for download at the Japan Embassy in the Philippines’ website. They are both in PDF Files. I suggest your inviter will type in the PDF rather than print it then write in them. For those who have Japanese Nationals who are inviting them, I highly recommend using the Japanese version. Others may download the English version.

• English PDF
• Japanese PDF

Print the form in an A4 Sized Paper.

How to Fill up the Invitation Letter for Japan Visa Application

We will have two examples; one will be if a sibling is an inviter. At the same time, the other in the Japanese version is that a company has invited the visa applicant for training.

The inviter will be the one who will make this.

• Enter the Year, Month, and Day – numerical format
• For the next part, it will depend on where you will pass; which Embassy. You can type “the Philippines.”

• The Japanese version is a bit the same, but you will choose between Embassy and Consulate General. The embassy is the choice above.

Inviting Person

• Make sure the full name of the inviting person is the same as the documents you have submitted. You can also write here the company name. In case you are invited by your Guarantor, type, “Same as guarantor.”
• Write the complete address where the inviter lives or the official company address.

• In case a company is inviting you, then write also the contact information of the in-charge.

Visa Applicant

Write the full name of the visa applicant next. Make sure it is the same as your passport and documents. This is an example if you only have one applicant.

In case there are many persons you have invited, then write the representative’s name on the page, while the others on the list of Visa Applicants. Don’t forget to put the number of additional applications in your Letter of Invitation. You can download the form below:

• List of Visa Applicants – English PDF
• List of Visa Applicants – Japanese PDF

All applicants must be included if you are two or more. Here’s a sample in the English version of the List of Applicants.

Purpose of Invitation

Here, you can fill the spaces below. But in case you need to explain more, you can use a separate sheet of paper – A4 Paper. It’s in the viewpoint of the inviter.

• Purpose of Invitation – explain why you want to invite the visa applicant and what you will be doing together. It’s better to straight to the point and specific as the space is limited.
• Background to Invitation – explain how you came to Japan and why you are inviting them.
• Relationship with the visa applicant – how are you related to the applicant – you can also type – “The Visa Applicant is My Sister.”

Here’s another example in case you are inviting a girlfriend or boyfriend.

Please ensure the details you have placed on your Invitation Letter correspond to your documents like your Daily Itinerary. You might get denied if you say you will visit Osaka and Kyoto , but your itinerary states only Tokyo .

I hope this helps you with your Japan Visa Application, especially if you are invited. An invitation letter is required and crucial for your visa application. Good luck with your visa application!

About the Writer

Hey, I’m Lyza! I once was a person who just imagined going to places “one day” but decided to pursue my dreams. My first travel abroad was in Japan, solo, last 2018, and I fell in love with the experience. I aim to visit 10 countries before turning 30 and 2 new places in the Philippines every year. Besides traveling, I love organizing trips, photography, reading, and making new friends. Follow my adventures through my Instagram .

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One thought on “ How to Make an Invitation Letter for Japan Visa Application ”

May I ask that in the documents of inviting person, do they require for personal seal or sign? I saw some old invitation letter samples required the seal but the new one does not include that part.

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Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)

If you’re applying for a JAPAN VISA to visit a friend or relative, one of the most important requirements is the INVITATION LETTER (Letter of Reason for Invitation). Thankfully, you don’t need to start from scratch. The Japanese Embassy has provided a standard form that you can use as template to create your own. All you need to do is fill it out and have it sealed or signed.

WHAT'S COVERED IN THIS GUIDE?

Invitation Letter Samples

Whether you have a guarantor or not, if you’re visiting a friend or relative, you need a Letter of Invitation.

Below are links where you can get downloadable forms. These are Word files, so you can easily fill them out digitally.

• DOWNLOAD BLANK INVITATION FORM HERE! If you want to start from scratch, this is for you.
• DOWNLOAD SAMPLE ACCOMPLISHED FORM HERE! If you want to see a sample, get this one. This is also editable. However, my sample entries are yellow-highlighted. You can remove the yellow highlights and replace the entries with your own information.

How to Fill Out Japan Visa Invitation Letter

Ideally, the invitation letter has to be filled out by the inviting party because you will need their seal or signature.

But if you’re the applicant, you can also accomplish the form yourself and just email it to your contact in Japan. Then, ask them to print it out and place their seal or signature. It has to be printed out because the seal/signature has to be original. Once sealed or signed, just ask your contact in Japan to mail it to you.

In this post, I’m assuming you’re the applicant (not the inviter).

Here are some parts that you might have questions about.

• Inviter’s address. Note that Japanese addresses usually start with the larger unit (prefecture) and go smaller (city, building, etc.)
• Inviter’s name. Write the full name.
• Contact numbers. Include the area code. If you don’t have an extension number or fax number, write NONE.
• Seal. Japan citizens and residents have their own personal seal. Foreign nationals who do not have a seal can place their signature instead.
• Inviting Company or Organization. If you’re invited by a company or organization in Japan, add the details here. I didn’t write any sample in this field because I have never experienced being invited by a company. But the form has a note at the bottom that reads, “When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature.”

• Applicant’s Nationality and Occupation. Enter the applicant’s nationality and current occupation.
• Applicant’s Date of Birth. Note that it’s YEAR/MONTH/DAY.
• Applicant’s Age. It’s often overlooked. Don’t miss it. Just write your age.
• Additional Applicants. If you’re applying alone, write NONE. If you’re applying as part of a group and the group is invited by the same person, write how many other persons are part of that group. For example, when I accomplished this for my mother, I wrote 1 because she was traveling with my niece. If you’re part of a group, don’t forget to accomplish the List of Visa Applicants form.
• Purpose of Invitation. Just write why you’re invited to Japan. Be specific. If you’re attending a wedding, write it down. If there really is no reason other than tourism, write you will be touring with the inviter. When my cousin and mother were invited by my sister (on 2 separate occasions/applications), I wrote something like this: I’m inviting my cousin to come visit me in Hiroshima for 5 days so I could spend time with her and tour her around the city. I plan to take her to Hiroshima Memorial Park and Miyajima.
• Background to Invitation. In this part, you need to provide more details about WHY you’re being invited. For example, my sister has been living in Japan for 5 years now, so I mention that each time I apply for anyone in the family. I write something along these lines: I have been living in Japan for 5 years now and I have not seen my family in a long time. Sometimes I invite them over so I could spend time with them and show them beautiful places here in Japan.
• Relationship with Visa Applicant. Just write down how you’re related.

For Items #10 and #11, if the space provided is not enough, you may use a separate sheet to provide a more detailed explanation.

Other Japan Visa Requirements

The letter of invitation is just one of the requirements to apply for a Japan visa. For the list of other documents, check out the post below:

✅ JAPANESE VISA FOR VISITING FRIENDS OR RELATIVES

2️⃣0️⃣1️⃣8️⃣ • 1️⃣1️⃣ • 2️⃣0️⃣

More Tips on YouTube ⬇️⬇️⬇️

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Hi ask ko lang kung san po makakakuha ng letter of invitation and guarantee letter?, pede po bang itype yung info or kelangan sulat kamay po? Thank you

Pwede syang sulat kamay, pwede ring itype.

For invitation letter format, may link sa post sa taas.

For guarantee letter, sa website ng Japan Embassy

Dear sir /Madam we want to looking tourism in japan and we need invitation letter

Hi my family in Japan are inviting me to visit them. I already received the invitation letter how long does invitations letter valid?

Hi Mhark, di nila sinasabi pero ang personal na rule ko sa sarili ko, 1 month.

hello im del, is it necessary to type it in UPPERCASE letters?

Hi Del, not sure. Pero mas sanay lang ako na uppercase parati basta mga forms.

Hello Sir, ask ko lang po kung paano po ma forward ang invitation letter sa Pinas,.?

Hi, regarding the letter of reason for invitation, there is a part there that tells if the inviting person and guarantor are the same, we can omit that part and just write omitted. Am I going to write omitted in each part? Can you kindly please explain more? or do we still need to complete that section?

Hi Ane, yung ginagawa ko, fini-fill-out ko pa rin ung part na yun kasi yun, never naman ako nagka-problema.

hi. ask ko lang po. sa japan embassy po ba kukuha ng invitation letter? yung mag iinvite yung kukuha ng invitation sa japan embassy para ifill up niya?

Hi Jandis, if you’re referring to Invitation Letter for visa application, hindi po. Idodowload lang online, ififill up tapos lalagyan ng personal seal ng inviter. Di kailangan na sa embassy.

If ang tinutukoy mo ay Invitation Letter for Immigration (Affidavit of Support), yes, sa embassy yun kukunin kung Pinoy ang inviter.

sir hndi po kita nagets dto sa invitation letter na kukunin sa embassy if pinoy ang inviter

I meant, may template po na ginagamit ang embassy, yung “Letter of Reason for Invitation”. Ito po mismong diniscuss sa post na ito. Pwede nyo pong i-download sa website ng embassy.

hello po pupunta po ako sa japan this year po if mag open na. anu po mga requirements po bf ko po mag invite sakin pa papuntang japan slamt.

Here’s our guide po: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi, Yoshke.

Pag ang guarantor is in the Philippines, yung sample letter of guarantee ba na nasa Japan embassy website pa rin ang gagamitin? Yung mother ko kasi ang guarantor nang brother (student) ko, wala na man siyang seal, so signature nya na lang ilalagay?

HI PO PWEDE NYO PO BA AKO SENDAN NG EXAMPLE NG INVITATION LETTER WITH ADDITIONAL APPLICANTS??

Hello I don’t have invitation if you provide me a invitation for a work plz tell me

Hi, should it be typewritten or can i just print a form and answer it using my handwriting? Thank you.

Hi Ciara, either. Both are okay and accepted. :)

Hi, I’m Irine. Tanong Ko lng Po kung pwde Ko invite un sister Ko and her grandson for atleast 2 weeks. I shoulder Ko ang plane ticket nla at iba png expenses. Permanent ako dto pero part time job lng ako. Un sister ko nkarating na sya dto once. Ano Po ang kylangan kong requirements pra mabisita nla ako?

Andito po yung requirements for visiting relatives: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi bro, The purpose of my invitation is just written for tourism and visiting friend, while back to invitation states,inviting my friend to come visit and explore tokyo for some days, is this okay or it needs to be more detailed pls help me i am so paranoid

Hi Terry, although some details would be a plus, I believe having short, concise answers is okay lang. My sister is like that, too. She only writes 1-2 sentences when explaining the reason for invitation.

Hi hingi lang po ako ng idea. Plan po namin ng gf ko pumunta sya dito sa JApan while working pa ako here in Japan and ano po and importanting req. need sa side ko as here visiting friend?

Hi Francis, check out this post po: https://thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

hello sir. thank you for the tips and recommendations , please can you provide a full statement of letter and reason for inviting . you can send back to my email if you have time . thank you again for this. God bless and more power. :)

Hi Herman, I already provided samples in the post. You can use those as your guide.

I can’t write your statement for you because only you know the reason for inviting.

Hi! Is invitation letter still applicable if my boss invited me to stay in their place in japan along with my friends?

And can affidavit of support commence even if non-relative yung i-vouch mo? For example: My mom will issue affidavit of support to my friend.

Hello, want to consult a Japanese tourist visa, I’m going to / 12/01 in 2019-05, want to go to travel, go to kazakhstan today in Tokyo, Japan to the Japanese embassy passport, the embassy let me provide the “Invitation from Japan, redeemed tour” I can get this information in your here? I’ll pay if I can.

dapat po ba na original yung guarantee at invitation letter or pwde bang scanned and email?

saan po banda ilalagay ang salitang “omitted”?pg ang inviting person and guarantor ay the same

hey sir i am Muhammad Irfan pakistan passport holder i want to invitation latter from Japan . me or my wife

is it okay if we put our girlfriend or boyfriend is inviting us in Japan?

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Philpad » Visa » Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Japan Tourist Visa Cover Letter Sample (Use One for Your Application)

Estimated reading time: 5 minutes

We are sharing here our Japan tourist visa cover letter sample to guide fellow travelers and tourist visa applicants.

Many readers have been requesting to post the cover letter we used on our tourist visa application, so here I am posting the cover letter I made for my sister.

As mentioned, we successfully got our Multiple Entry Visa even though it was our first time applying for a Japanese tourist visa.

If you want to know how our visa got approved and how we got a multiple entry visa, please visit this page: “How I Got My Japan Multiple Entry Visa in One Shot.”

Table of Contents:

What is a Visa Cover Letter?

A visa cover letter is submitted with your documents for visa application. The cover letter is a formal way to introduce yourself, to express the purpose of your travel, why you want to visit the country, the places you plan to see, and your sincere intention to return to your home country.

How to Write a Visa Cover Letter?

Step 1: address your letter to the proper embassy.

Write the correct address of the embassy of the country where you choose to apply for a travel visa. Verify the updated information before you print out your letter.

Step 2: Introduce yourself briefly

Introduce yourself and state the main subject of your letter (you’re applying for a tourist visa to travel to Japan.)

Step 3: Mention the purpose of your travel

Express the purpose of your travel and share an overview of your itinerary. Talk about the sites you wish to explore and the activities you plan to do in the country you will be visiting.

Step 4: Indicate how you will support your travel

If you’re paying for all your travel expenses, accommodations, and pocket money, share about your job or mention that you have attached your bank certificate. Prove that you are financially stable and capable of supporting yourself and your travel.

If someone is sponsoring your trip, explain your relationship with your sponsor and why they will shoulder your travel expenses.

Step 5: Show strong proof you will return to your home country

It will be helpful if you mention the other countries you have visited in the past and your other travel visas. Attaching supporting documents such as employment certificate, business permits, tangible assets, and income tax return also show strong ties to your home country.

Japan Tourist Visa Cover Letter Sample and Format

Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Dear Sir/Madam,

Kon’nichiwa!

My name is Lauren Park, with Passport Number: CB8787888, and I am requesting a tourist visa to travel to Japan.

It’s always been my dream to visit Japan someday. I am fascinated by its warm culture and heritage. I want to explore its ancient Shrines and Temples. I hope to see the Cherry Blossoms and the beautiful city of Tokyo. I am thrilled to see Japan’s Disneyland and wait for the night’s incredible fireworks.

I am looking forward to riding a Bullet Train and seeing Osaka. I am excited to be at Universal Studios. To be exploring the stunning places of Kyoto and Nara is on my Bucket List, too.

All my supporting documents and visa application are attached below.

• Philippine Passport
• Visa Application Form
• Original Birth Certificate
• Daily Schedule in Japan
• Original Bank Certificate
• Income Tax Return
• Certificate of Employment
• Roundtrip Airline Ticket

I am hoping for your kind consideration. Japan will always be special in my heart. I hope I will be able to travel and explore its beauty.

Sincerely yours,

Lauren Park

Important Notes:

Please do not copy the sample cover letter above. It is just a guide, and DO NOT submit it exactly as it is.

Just imagine the readers who do that, and you all would have the same cover letter. That would be risky on your application.

Make sure you write your own cover letter following what’s in your heart and following your itinerary or plans to travel to Japan.

Why should you submit a Cover Letter for Japan Tourist Visa?

Even though a Cover Letter is not one of the primary requirements and documents needed for a Japanese tourist visa application. It is usually attached when applying for your second application or applying for a Multiple Entry visa.

However, I recommend you also attach a Cover Letter even if it is your first time applying for a tourist visa and even if you are not aiming for a multiple entry visa.

A Cover Letter is a formal way of you letting the embassy knows your keen reasons and intention to visit and travel to Japan. It is a way of telling the consul why you love to travel to Japan.

So, I think it is an advantage to help get your visa approved successfully.

Visa applications like Schengen member countries require a Cover Letter as part of the document checklist. It is beneficial if you make one for your visa application.

It is not so difficult to create anyway. It will only take a few minutes of your time. Besides, seeing Japan is priceless.

Japan Visa Helpful Articles:

• Japan Visa Schedule of Stay Sample
• Japan Tourist Visa Requirements in the Philippines
• Japan Travel Blog and Guide with Itinerary
• How to Get JR Pass in the Philippines

Disclaimer: This article is for information purposes only and should not be taken as visa expert advice. The author only shared her experience about visa cover letters. It doesn’t guarantee the same results.

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Fehl is the founder of Philpad. She has a degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and vlog.

9 thoughts on “Japan Tourist Visa Cover Letter Sample (Use One for Your Application)”

Good day! Our Travel date is on March 1 to 6 this 2020. We already have plane ticket as well as hotel. All are paid na po. Visa nalang kulang. However, ma la late and uwi sa Pinas yung husband ko dahil nasa port sila ng China. Hndi sila pwede umuwi dahil sa corona virus. So sa Australia pa sila uuwi. 23 or 24 pa sila lalapag ng Pilipinas. Mag apply kami kinabukasan or that day mismo. Possible po kaya na makuha namin agad yung result ng visa application namin kung sa last week ng February kami mag apply? Sayang namn kasi lahat is ready na Visa nalang

Hi 🙂 Possible naman na makuha na ang visa nyo if Feb. 25 kayo apply

I’m a multiple visa holder, too, and I will apply for my son (first time). Should I write a cover letter on his behalf? My son is a minor. Thanks!

Yes, it will help the application 🙂

Thank you. Follow up question, is it advisable to submit also round trip airline tickets? We will be there for just a week. Thanks, again!

I have a question, should this be handwritten or computerized???

I did mine computerized. Include your signature at the end

Hi Ms. Fehl! What was the latest time to get your visa? I mean my flight is on May 24-28. Can I apply for a visa by next week? I went to Japan last 2018 and they granted me a single entry visa and now I’m trying my luck to get a multiple visa, should I get my visa na ba? Hope you will noticed this. Thank you so much in advance.

Hi Yanna 🙂 Best time to apply for a visa is 3 months before your travel date. In your case, yes you can already apply 🙂

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Home → Apply Visa → Visa Type

Visa Information

Select the visa type that is right for you to see important information on visa fees, documents required, forms, photo specifications and processing times.

Due to current COVID situation, please visit the website of Consulate-General of Japan in Hong Kong to check documents required when submitting a visa application.

Temporary Visitor Visa

Documents required, photo specifications, processing time, download forms.

Temporary visitor visa is for those who are visiting Japan up to 90 days for purposes of sightseeing, visits relatives, friends, or acquaintances; and short-term business affairs.

Please note that all of the above purposes of journey to Japan shall exclude any activities engaging or involving the management of business or remuneration.

All visa fees must be paid in HK dollars in cash with the application.

Processing Fees:

All applicants are required to pay a processing fee when you submit the application at the Japan Visa Application Centre.

Additional Services:

Please note that Additional Service fees were adjusted on 12 September 2022.

The Japan Visa Application Centre in Hong Kong also provides additional services for your convenience at nominal cost.

• Photocopying services - HKD 3 per page (Black and white A4 size)
• Printing services - HKD 5 per page (Black and white A4 size)
• Passport photo booth – HKD 70 for a set of 4 passport size color photo (see designated areas)
• Passport status tracking through SMS – HKD 25
• Form Filling Assistance – HKD 100
• Passport return by Hong Kong Post for delivery address in Hong Kong (Express Mail Service) – HKD 73 per application (Door to door service in Hong Kong) *
• Passport return by EMS for delivery address in Macau – HKD 290 per application (Door to door service in Macau) *

Official Passport & Diplomatic Passport

The Consulate-General of Japan will continue to accept applications from Diplomatic and Official passport holders and applicants traveling on humanitarian emergency to Japan or visa transfer of issued visa to new passport.

Other Notices:

Visa fees will be waived for foreign nationals visiting Miyagi, Fukushima, or Iwate prefectures . Kindly please prepare for the hotel booking and keep your invoices / booking records for future references. Passengers who wish to travel to Okinawa for tourism purpose and arriving by air at the Okinawa airport with booking tickets may apply for the visa without the visa fee. For any further information please click here .

Each applicant should also pay for a processing fee of HKD 290 in Hong Kong. This should also be paid in cash only in HKD.

Please note that the service fee is non-refundable regardless of whether your application is approved or not. We are sorry for the inconvenience caused.

Please find the below guidance that is suitable to your purpose of travel.

Please submit passport-size color photo(s) along with your visa application. The photograph must be:

• Taken within 6 months
• 45mm X 35mm
• Color photo with plain background
• Taken looking straight forward and face seen clearly
• Taken without hat

In principle, the visa application process takes a minimum of one week from the date of submission (excluding Saturdays, Sundays and Holidays announced by the Consulate-General of Japan in Hong Kong).

Visa Application For Holders Of Certificate Of Eligibility

Foreigners who would like to perform remunerative work in Japan or for long term stays over 90 days in Japan etc. which are for purposes other than that of temporary visitor, should apply for a “Certificate of Eligibility” in Japan at the Regional Immigration Bureau of Japan nearby before the visa application.

Click here for the detailed information.

Working Holidays Scheme

With the aim of giving young Hong Kong people the opportunity to gain a deeper understanding of the culture and general way of life of Japan, the working holiday scheme will allow those who meet the conditions to stay on holiday in Japan for up to one year and secondarily to take up employment there in order to supplement their travel funds.

Please note that Working Holiday applications must be submitted in person.

• Please click here for the detailed information.

Visa Application Schedule

First Period

Application period : 8 January (Mon) –19 January (Fri)

Result announcement day : 16 February (Fri)

Visa issue period : 19 February (Mon) – 1 March (Fri)

Second Period

Application period :8 April (Mon) – 19 April (Fri)

Result announcement day : 17 May (Fri)

Visa issue period : 20 May (Mon) – 31 May (Fri)

Third Period

Application period : 8 July (Mon) –19 July (Fri)

Result announcement day : 23 August (Fri)

Visa issue period : 26 August (Mon) – 6 September (Fri)

Fourth Period

Application period : 23 September (Mon) –7 October (Mon)

Result announcement day : 1 November (Fri)

Visa issue period : 4 November (Mon) – 15 November (Fri)

Medical Stay

The visa is issued to foreign patients wishing to visit Japan for medical purposes (including full medical check-ups). The visa is issued to their accompanying person(s) as well if necessary and as needed.

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Frequently Asked Questions

1. Prior to the Application

Q1: i want to go to japan. do i need a visa.

A1: People of some countries (or from some regions) do not need a visa if their period of stay in Japan is 90 days or less and they are not going to be engaged in income-earning activities. Refer to the List of Countries and Regions that have Visa Exemption Arrangements with Japan .

Q2: I want to invite a foreign national to Japan. What procedures are necessary?

A2: (1) In the case of an invitation for the purpose of a short-term stay (in the case that you are inviting relatives or friends, employees of a company with which you do business, etc. for a period of stay of 90 days or less and will not be paying them an income), please write a Letter of Reason for Invitation and draw up a Schedule of Stay. If you are inviting a person from China / Russia / CIS countries / Georgia, and if you will pay travel expenses instead of the visa applicant (who wishes to come to Japan), a Letter of Guarantee, the certificate of residence of the guarantor, and documents confirming the capacity of the guarantor to pay the expenses should also be prepared in addition to the above documents regardless of the applicant's nationality. (2) In the case of an invitation for the purpose of a long-term stay (spouse, working, studying, etc.), it is recommended that you start by applying to your nearest Regional Immigration Service Bureau to have a Certificate of Eligibility issued. (3) Once you have prepared all of the above documents, send them to the visa applicant. Check here for details.

Q3: What should I do to get a Certificate of Eligibility?

Q4: the certificate of eligibility will not arrive by the time i apply for a visa. can i still apply for a visa with its copy.

A4: From March 17, 2023, it will be possible to receive a Certificate of Eligibility (COE) by email and to apply for landing by presenting the email. When applying for a visa, the application can be accepted by presenting the email or submitting the printed copy. For those who have a paper Certificate of Eligibility, they can also apply for landing and a visa by submitting its printed copy after March 17.

Q5: Is it necessary to go to the Japanese Embassy / Consulate General by myself to apply for a visa?

A5: There are four ways to apply for a visa: (1) the visa applicant him/herself goes directly to the Japanese Embassy / Consulate General, (2) the visa applicant writes a Letter of Proxy and get a proxy to go to the Japanese Embassy / Consulate General in his / her place, (3) the visa applicant uses an accredited travel agent approved by the Japanese Embassy / Consulate General and (4) the visa applicant uses the JAPAN eVISA website and apply for visa online. However, depending on the circumstances in your country or region, there are cases that the documents should only be submitted by the applicant him/herself going to the Japanese Embassy/Consulate General, or through an accredited travel agent. Check with the embassy or consulate general to which you plan to apply before making the application . For information on the countries/region where the JAPAN eVISA website is available, please refer to the online visa application page .

Q6: Can I apply for a visa at the nearest Japanese Embassy / Consulate General while traveling in a foreign country?

A6: You can apply for the visa at the Japanese Embassy / Consulate General in your own country (region) or country (region) of residence (if there is more than one, apply to the Japanese Embassy / Consulate General nearest from where you live). In other words, you cannot apply for a visa at your travel destination; however, if there are unavoidable circumstances, consult with the Japanese Embassy / Consulate General where you would like to apply for the visa before making the application.

Q7: Why was my visa application not accepted?

A7: If any of the following cases apply to you, your application may not be accepted.

• (1) Applications from persons holding Japanese nationality
• (2) The application is made to the Japanese Embassy / Consulate General outside your country (region) of birth or country (region) of residence
• (3) You currently hold a valid visa or re-entry permit
• (4) Your previous visa application to visit Japan for a specific purpose was rejected and you reapply to visit Japan for the same purpose within six months from the rejection
• (5) The visa application is already being processed at a different Japanese Embassy / Consulate General
• (6) There are some errors or omissions in the submitted documents
• (7) The period of validity or the visa attachment space of your passport is insufficient
• (8) The application is made by a person who does not have the qualifications to make a proxy application
• (9) An application for issuance of a Certificate of Eligibility is still pending

2. Application Examination

Q1: how long is the application examination period.

A1: The standard processing period, when it does not have any problem on contents of the application, takes five working days from the next day after the date of the acceptance of application. Meanwhile, it may take longer than usual if a large number of visa applications converge at a short-time period. In addition, please note that it may take more than 5 working days (ranging from a couple of weeks to several months) in such cases where additional confirmation is required (submission of additional documents, an interview with the applicant, inquiries, etc.), or when a visa application is made for a long-term stay without a Certificate of Eligibility. Thus, visa applicants are recommended to apply early for their visa well in advance of the anticipated travel date.

Q2: Why was I asked to provide additional documents?

A2: Sometimes additional information will be required for the examination process, and sometimes you will be asked in the process to submit extra documents in addition to the documents indicated as the necessary documents. Each applicant has different conditions and circumstances, and sometimes we do not become aware of these until the application has been accepted, therefore there are some documents that we do not ask everyone to submit from the beginning. If you do not submit the additional documents, the examination cannot be processed any further, and you will not be able to get the visa issued.

Q3: My departure date is approaching so could you issue the visa as soon as possible?

A3: We cannot make a decision about whether to issue or reject the visa application until the necessary examination has been completed. We process the applications fairly in the order in which we received them. Apply for the visa as soon as possible once your travel plan has been decided.

3. Issuance or Rejection of the Visa Application

Q1: tell me why you rejected my visa application..

A1: The reason for the rejection is that your application did not meet the criteria of visa issuance . We do not give you the specific reason of the rejection because if we do so, the information would eventually become known to the public. Once that happened, there is a danger that some people might misappropriate such information to get around the visa examination process and try to enter Japan for illegal purposes. It would impede the proper visa examination process in the future and have negative effects on Japanese society. The Administrative Procedure Act, Article 3, Paragraph 1, Item 10 excludes "dispositions concerning departure and immigration of foreign nationals" from application of the obligation to show the examination criteria or the reasons for the rejection of the application.

Q2: Why was my visa application rejected even though a Certificate of Eligibility was issued?

A2: The Certificate of Eligibility does not guarantee the issuance of the visa. The certificate means that the Ministry of Justice certifies that the foreign national meets the condition of landing (entering Japan): the activity which the foreign nationals wish to engage in Japan at the time of the landing examination is not fraudulent, and the activity is qualified to acquire status of residence that is stipulated in the Immigration Control Act, etc. Therefore, in the visa examination process, we do not examine the applicability of status of residence, but some other points such as the verification of the applicant's identity and the validity of his/ her passport. If it is found that the application does not meet the criteria of visa issuance in the process of examination, or it is determined that the Certificate of Eligibility was issued based on mistaken or fraudulent information, a visa will not be issued.

Q3: Why can't I reapply immediately after my visa application was rejected?

A3: We do not accept your visa application if your previous application was rejected and you will apply for the same purpose of visit within six months from the rejection. This is because if, for example, we accept the same application the day after it was rejected, the circumstances of the applicant would not change so that the result of examination would be the same. However, we sometimes accept re-applications within six months in cases where your circumstances have changed significantly after the rejection, and travel to Japan is necessary for humanitarian reasons. Consult with the Japanese Embassy or Consulate where you plan to apply for the visa before making the application.

Q4: Can I pay visa issuance fees with a credit card or a check?

A4: In principle, fees must be paid in cash using the local currency. In case that you apply for eVISA through the JAPAN eVISA website, online payment by credit card is available for certain countries and regions. You will not be required to pay visa issuance fees if the visa is not issued.

4. Prior to Entering Japan

Q1: i want to postpone my travel. until when is my visa valid.

A1: The period of validity of a single-entry visa (that becomes invalid as soon as once you enter Japan) is basically three months. Enter Japan within three months of the issuance of the visa. If you wish to postpone your travel for longer than three months, you will be required to make another visa application.

Q2: I have decided not to invite a foreign national to Japan after all. What should I do?

A2: Please report that you have cancelled the invitation, together with the personal identification information of the visa applicant, by email to the Embassy / Consulate General where the visa was issued. In addition, tell the visa applicant to bring his/her passport to the Japanese Embassy / Consulate General to cancel his/her visa. Note that visa fees will not be refunded even if the visa is cancelled before being used.

Q3: I have lost my passport with the visa in it. What should I do?

A3: Contact the Japanese Embassy / Consulate General that issued the visa to inform what happened. Also, it is recommended that you submit a lost property form to the local police station. If you need a new visa, you must make an application again.

Q4: Why was my application to enter Japan rejected even though I had a valid visa?

A4: A visa is no more than one of the requirements for the application to land in Japan and it does not guarantee that you will be able to enter Japan. (There is a warning on the visa application form and your signature on the application form means you have accepted this fact.) Even if you have a valid visa, sometimes you will not be given permission to enter Japan, for example in cases where the person who makes the landing application is different from the person whose name is recorded in the visa, and also in cases where you cannot properly explain to the immigration officer the activities you plan to engage in after entering Japan.

Q1: How will the personal information submitted at the time of visa application be handled?

A1: The personal information of the visa applicant, inviting person and guarantor will be managed appropriately in the Japanese Embassy / Consulate General based on the Act on the Protection of Personal Information. Also, local travel agencies that wish to handle visa applications have to get the approval by Japanese embassies /consulates, and the condition of such approval is that they have agreed to manage personal information appropriately based on the aforementioned act, under the same criteria as the outsourcing organization.

Q2: What is the legal basis for the issuance or non-issuance of my visa?

A2: Under the international customary law, the decision as to whether or not to issue a visa to a foreign national is determined to be a sovereign act of each country. Japanese consuls carry out the administration related to visas based on the Act for Establishment of the Ministry of Foreign Affairs (Article 4 Item 13, Article 7 Item 1, and Article 10 Item 2 and Item 3).

Q3: Isn't the refusal of a visa for a spouse of Japanese an infringement of human rights?

A3: Entering Japan is not a right of a person of foreign nationality, so this is not an infringement of human rights. On the other hand, there are sometimes cases of human trafficking in which people from developing countries in an economically and socially vulnerable position are brought to developed countries for fake marriages, illegal work, etc. With this issue in mind, Japan is carrying out careful visa examinations in order to protect the human rights of foreign nationals, etc.

Q4: Isn't it unfair that people from countries which exempt Japanese from tourist visas, are required to get a visa to enter Japan?

A4: Visa exemptions are not necessarily bilateral. For example, there are many cases in which developing countries give visa exemptions to Japanese as a unilateral measure because accepting travelers from Japan is economically advantageous for those countries. However, on the other hand, if Japan gave visa exemptions to people from all of those countries, there could be a negative impact on the internal security and national interest of Japan. For example, it could lead to an increase in the number of illegal overstayers and illegal workers, etc. Therefore, it is necessary to consider visa exemptions carefully from a comprehensive perspective.

Q5: As a “guarantor”, to what extent do I need to be responsible?

A5: The "guarantor" for the visa application is the person who resides in Japan and makes a promise to the head of the embassy / consulate (the Japanese ambassador/ consul-general, etc.) to the effect that the visa applicant will stay legally in Japan. The responsibilities of the guarantor only entails moral responsibilities and does not entail legal responsibilities like that of the "guarantor" in the Civil Code. However, if it is recognized that the guaranteed matters (expenses for the applicant's stay in Japan, return travel expenses, compliance with laws and regulations) have not been performed rightly, that person would lose credibility as a guarantor in subsequent visa applications. Also, be aware that if the guarantor or inviting person made a false statement in the documents about their relationship to the visa applicant or the purpose of visit, or if that caused terrorists to enter Japan or crime such as human trafficking, they may be held criminally responsible.