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sample thank you letter for presentation

  • Either you are writing an appreciation letter because of your work or because of your personal will to communicate your gratitude, you should always use a genuine tone. Point out particular details and that the talk or presentation did have an impact.
  • Tell the speakers or the presenters for the job well done and thank them.
  • Congratulate them for the great work and elaborate some of the most important and memorable parts. If the talk or presentation was so-so, just thank the person for taking part in the program.
  • End the letter with another praise or expression of gratitude.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Thank you for presenting at the last night's York Alumni banquet. We appreciate the amount of work and time that you put into making your presentation so enthralling. I know that the presentation was of personal use to myself and know that other attendees were equally inspired. Many thanks once again for making time in your busy schedule to attend the banquet and make a heartfelt speech.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Thank you letter for a presentation. Sample letter.

Further things to consider when writing thank you letters to speakers, performers

Further things to consider when writing thank you letters to speakers, performers

Thank You Letters

Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful. Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.

Letters to Speakers, Performers

Letters to speakers and performers are letters written to people who give speeches at public events and those who entertain audiences. Whether you are organizing a special event, business conference, or graduation ceremony, the speakers and performers you invite will be among the primary attractions. They can give valuable insights and add prestige to your organization. Whatever the theme of your event, the speakers and performers must be suitable for the event as well as the audience. The best speakers and performers are usually booked months in advance. Therefore you should ideally send your invites six to twelve months prior to your event. Well-drafted letters to speakers and performers will ensure that the parties involved understand all the details of the event. Begin with the right address and salutation. Introduce yourself and mention the objective of your letter. Be specific about what you expect from the recipient. Include relevant information such as date, time, and venue of the event. If applicable, mention any financial arrangements regarding any travel expenses, the fee for the recipient, or honorarium. Include the date for a response and your contact details. Close the letter on a positive note. You may attach the event's program.

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  • Presentation
  • thank you letters

Mail To Self

Thank You Letter After Presentation: How To, Templates & Examples

Thank You Note After Presentation

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You have just delivered or attended a presentation and are wondering what to do now? You are at the right place. In this article, we will guide you on what to do after a presentation. To start with, you need to thank the person to whom you delivered the presentation or who delivered the presentation to you. There are a number of ways of doing this. You can thank the person verbally or through a written thank you note or letter. Though verbal words might not stay forever, written letters are eternal. So it is always a better idea to thank the recipient with a letter. 

Thank you notes after the presentation are useful in reminding the recipient about you. It acts as a follow up after the presentation. Your thank you note will make your clients, potential customers and others aware of your kind gesture of showing gratitude. However, writing a thank you note after the presentation is not so easy. It is a technical follow up letter that should be written with due care and diligence. To help you with writing a perfect note of thanks, we have prepared a guide. 

In this guide, we will go through what a thank you note is, when it is needed and we will also learn how to write it. The next part of this article has 6 sample letters to help you. You can take hints from the samples and write your personal thank you note.

What is a Thank You Letter After Presentation?

A note of thanks is required after you give a presentation or take one. This letter can be written to show your gratefulness and appreciation towards someone. It is a formal letter written in a formal format. It acts like a follow up note with those who attended your presentation. The recipients of this letter can be your prospective clients so it is very important to write this letter. This follow up thank you letter will also remind them about your presentation and might increase your chances of getting noticed. 

Through this letter, you can also give more information to your clients and say anything that you couldn;t say during the presentation. You can subtly suggest your client to consider your offer again. Writing this letter will make you stand out and help strengthen your relationship with the recipient. If this letter is for a sales presentation, it can increase your chances of closing the deal. If this letter is for any other presentation, it will reflect your appreciation and gratitude towards the recipient of the letter.

You can send this letter as a handwritten note or as an email. Emails are more common in the business world so you may choose to send a thank you email to the recipient. However. If you are writing this letter to someone you have a personal relationship with and want to be remembered, then you may consider giving them a handwritten letter. 

When is a Thank You Letter After Presentation Required?

A thank you note after the presentation is needed after the presentation is completed. It can be written in various situations. Some of them are described below:

  • This letter can be written when someone who gave the presentation would like to thank the person who took the presentation.
  • It can be written when someone from the group giving a presentation wants to thank the teammates for their support and hard work. 
  • You can write this letter as an attendee to the one giving the presentation to say thanks for their efforts. 
  • The school or college teacher can write it to the students giving a presentation to thank them for spreading awareness and knowledge on the topic. 
  • A sales person can write this as a follow up letter after giving a presentation to a client or prospective customer.
  • You can write this letter to thank the employee who gave a presentation in the meeting for any project.
  • The person who was presenting can write it to the attendees to thank them for taking out time to attend the presentation.

These are some situations when you can write a thank you note after a presentation. 

Check out our next section to learn how to write a good thank you note.

Tips to Write an Effective Thank You Letter After Presentation

This section will guide you on how to write a thank you letter that is effective.

  • Begin this letter with words of gratitude. As you are writing this letter to thank someone for investing their time with you, you should start it by saying so. 
  • You should use a catchy subject line and be very specific in writing the subject line. The subject of the letter or email determines if it will be opened or might go unnoticed. So you should make sure to write something that can make your letter get noticed.
  • Follow the format of a formal letter while writing this note. As this thank you note is usually written for formal conversations, you should ensure that you follow the correct format.

A sample formal letter format is given below

Address of the Sender

Email Address of the Sender

Name of Recipient

Address of the Recipient

Subject: Thank You for _____ Presentation Letter

Dear ______ (Name of the Recipient)

(Body of the Letter)

(Signature)

Sender’s Full Name

  • You should try to include a short presentation summary in your letter. This will remind the recipient about your presentation. Use this summary to highlight anything that you would like the recipient to focus on.
  • Follow up with the recipient by asking them if they liked the presentation or not. You can also answer any questions that they might have through your letters.
  • Keep this letter short and concise. Most people do not have the time to read longer letters so it is advisable that you keep your letter short.
  • Finish the letter with a professional ending note. You can use ‘Sincerely’ as the ending note. Also make sure to sign the letter in your name. You can use your stamp also.   
  • Make sure to use the right salutations in the letter.

Following these tips will make sure that your letter is effective and well- written.

Sample Thank You Letters After Presentation

We have curated 6 thank you letter samples that you can send after presentations. You can use these letters to get help for writing your letter or you can even send these templates after making some customizations in them.

Sample 1- Thank You Letter after presentation to team members

Sample Thank You Note After Presentation

Name of Receiver

Address of the Receiver

Subject: Thank You Letter for Presentation

With this letter, I would like to thank you for giving your valuable time and input in making this presentation. With all of your efforts and hard work we were able to deliver our presentation on time and in perfect manner.

The audience and judges enjoyed our presentation a lot. And because of your dedication, we won the award for best presentation last night. It feels great to work with an amazing team like you. I am grateful to work with such a great team.

Once again, I would like to thank you for your efforts. Hope to present our business at more such seminars in the near future.

Sample #1 for Thank You Letter After Presentation

Sample 2- Thank You Note After Presentation to the Employee

Subject: Thank You Letter for presentation

I would like to thank you for delivering such an outstanding and amazing presentation last Monday. I am grateful to have an employee like you who is such a wonderful speaker. I am pleased to have you as a team member. Thank you for taking the initiative by participating and presenting our companies on such a big platform. Your work deserves appreciation.

Thank you once again for presenting our company’s values and aspects in all business conferences in such an interactive manner.

Sample #2 for Thank You Letter After Presentation

Sample 3- Thank You After Presentation to Attendees

With this letter I want to thank you for attending my presentation yesterday. I hope my presentation on ‘Drug Abuse’ will create a difference in everyone’s views. I am amazed to see how most of the people are not aware of illegal usage of drugs in our country. I am grateful to have such an amazing guest like you who has motivated me to speak on social topics and create awareness.

Thank you for inspiring me and supporting me in this cause. The kind of appreciation and moral support that you have given as an audience is invaluable. I hope to conduct a few more presentations for you on some major social topics. Once again, thank you.

Sample #3 for Thank You Letter After Presentation

Sample 4- Thank You Note After Presentation for Sales Follow Up

Thank you for giving me such a great opportunity to share my business proposal with you over yesterday’s lunch meeting. Thank you for expressing your interest in our new project. I hope your doubts and points are now solved after yesterday’s presentation.

As per our discussion, I will send you the email listing the required documents which you need to submit before October XX,XXXX.

I look forward to hearing from you. Hoping for a positive response from your side. Thank you once again for taking out valuable time from your hectic schedule to attend the presentation.

Sample #4 for Thank You Letter After Presentation

Sample 5- Thank You After Presentation to Presenter by College Principal

Subject: Thank You Letter after Presentation

On behalf of my college management, I would like to thank you for speaking and presenting your ideas on ‘Sustainable development’. All the students enjoyed the presentation and they seemed very motivated. Your thoughts were very inspiring and insightful for everyone. Your way of presenting your important thoughts with a bit of humour made the event more interesting.

Once again, thank you for sharing your innovative ideas and thoughts with us. I would like to thank you for giving our college an opportunity to host you. We look forward to hosting many such events in our college having you as presenter.

Sample #5 for Thank You Letter After Presentation

Sample 6- Thank You Note to Boss After Presentation

I would like to take a minute to thank you for giving me such a golden opportunity to deliver the presentation in front of our client. Thank you for trusting me and keeping faith in me and giving me such an important project. It is an amazing experience to work with you and learn new skills from you.

Your valuable feedback is very much inspiring and insightful. Thank you for sharing your ideas.  

Thank you so much once again for being a supportive and ever guiding boss. Hope to see myself working with you and taking this company to great heights in the coming future.

Sample #6 for Thank You Letter After Presentation

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sample thank you letter for presentation

Thank You Letter After Job Fair: How To, Templates & Examples

© 2023 Mail To Self

sample thank you letter for presentation

Examples of The Perfect Thank You Email After A Presentation

Thank You Email After A Presentation

Ever imagine how you are going to craft that perfect thank you email after a presentation? Have you ever found yourself giving a presentation and walking away with a sense of accomplishment, only to wonder what comes next?

Let’s say you just finished an awesome presentation pitching your startup to potential investors or sharing groundbreaking research at a conference, a sales pitch, or a team meeting, leaving your audience inspired, informed, and motivated to take action.

What if I told you that’s only half of the journey? By sending a “Thank You” email, you have the opportunity to reinforce your message, solidify connections, and elevate your personal brand to new heights!

A lot of people often underestimate the power of expressing gratitude. The Thank-You Email is more than just a courtesy, it’s a strategic tool to leave a lasting impression and strengthen those invaluable connections you’ve worked so hard to build.

But wait, there’s more! In this post, we’ll explore how to write a captivating and impactful “Thank You” message that resonates with your audience. From nailing the tone and structure to incorporating personalized touches, we’ll cover it all. In this exciting post, I’ll reveal some expert tips and proven strategies to help you draft the PERFECT “Thank You” email after your presentation. From the right tone to nailing the content, we’ll cover it all!

Tips for creating the perfect thank you email after a presentation

In this session, we will explore some key elements that go into creating a compelling thank you email, which can be the difference between a fleeting moment in your audience’s memory and a lasting impact that sparks engagement and collaboration.

1. Time Your email

Thank You Email After A Presentation 1

According to research conducted by Moosend , Thursday was the best of the weekdays in terms of the highest open rate and Tuesday was the second-best day. Furthermore, 8-9 am was the best time of the day to deliver them. When it comes to email, timing is very important and the success of your receiver engaging with that email can depend on it. You don’t want to send a thank you email a week after your presentation. It is more realistic and advisable to send it when the presentation is still fresh in the mind of the audience. Ideally, a thank you email after a presentation should be within 24 to 48 hours. But if it falls within the above range, you can use those criteria for more engagement. Aim to send the email while your ideas and insights are still fresh in your audience’s minds.

2. Personalize

When sending a thank you email to people who attended your presentation, personalization is key. Research shows that personalized emails are opened  82% more than generic emails . Sending a generic email just doesn’t cut it. You need to address the email specifically to each individual or important person that attended. You can start by addressing your recipients by name and mentioning specific points from your presentation that resonated with them. This thoughtful touch shows that you genuinely value their time and engagement.

3. Reinforce Key Takeaways

People are busy, especially in the professional world, there is a lot of clients to meet, deals to close and potential investor to meet. They are so busy that they can easily forget they were even at your presentation. So taking the time to refresh their memory by summarizing the key takeaways from your presentation. Reminding them of the values they gained and how they can apply those learnings in their work or projects.

4. Encourage feedback

Don’t just write a thank you email and leave it at that. Let the recipient know what you want them to do. This can encourage engagement and leads to future conversation and even connections. Encourage feedback and questions in the email. Including a call to action will help you gain insight from those experts that came to your presentation.

5. Addressing Follow-up Questions and Concerns

During your presentation, there might have been questions or concerns raised that you couldn’t address fully at the time. A thank you email provides the perfect opportunity to tackle these queries, demonstrating your attentiveness and commitment to addressing your audience’s needs.

6. Offering Additional Resources

Your presentation may have piqued the interest of some attendees who wish to delve deeper into the subject matter. Provide them with additional resources, such as research papers, reports, or relevant articles, to facilitate their exploration. This thoughtful gesture positions you as a helpful resource and reinforces your credibility as a subject matter expert.

7. Keep It Concise and Engaging

While your email should be informative, it doesn’t need to be lengthy. Craft your message with clarity, enthusiasm, and a touch of personality to keep your reader hooked. Also, you need to proofread your email before sending it. A simple typo can distract from your otherwise brilliant message. Always proofread your email before hitting that send button.

8. Include your contact information

Ensure that your email includes your contact details, making it easy for the recipients to reach out if they have further questions, want to collaborate, or express their thoughts on your presentation. Accessibility is key to fostering meaningful professional connections.

5 Samples of Thank You Emails After A Presentation

Sample 1: thank you email after pitching to investors, 2. thank you email after presenting to team members, 3. thank you email after presenting at a conference, 4. thank you email after presenting to clients, 5. thank-you email after presenting to potential partners.

In today’s fast-paced and competitive environment, taking a few moments to acknowledge the time and attention of your audience can make all the difference in building strong connections and leaving a lasting impression.

We have explored the various components that make up an effective “thank you” email, from its warm introduction to its concise yet heartfelt body. Each section plays a vital role in creating an impactful message that resonates with your recipients. By incorporating a personalized touch and highlighting key takeaways from the presentation, you demonstrate a genuine interest in fostering a meaningful relationship with your audience.

About The Author

sample thank you letter for presentation

Opeyemi Olagoke

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Frantically Speaking

8 Ways To Say “Thank You” After a Presentation

Hrideep barot.

  • Presentation , Speech Writing

Thank You written in blocks

As crucial as the beginning of a speech presentation is, the conclusion of your speech is what you leave your audience with. This may appear to be a straightforward task because, after all, you could just say thank you at the conclusion of your presentation, right? Both yes and no. Yes, since practically every presentation can be concluded by saying thank you and going away. No, because it is not unique and you should aim to make your thank you note a memorable element of your presentation. Here are 5 ways to make that “thank you” as memorable as possible.

Why is a good thank you important?

According to research , people are more likely to recall the beginning and finish of anything than the activities that occurred in between.

As a result, the beginning and finish of your presentation are critical since those are the areas that the majority of people will remember the most. A sincere thank you leaves a lasting effect on the audience, and it is a sentiment they carry with them.

8 Ways to say “Thank You”

1. appreciate the audience.

This is the simplest way of saying thanks. In this form of giving thanks, the speaker thanks the audience for giving him the time of the day, and for being attentive. An example of this would be, “Thank you for being here today, I really appreciate that you took the time to be here and listen to my presentation”. It can also be something short and sincere, like a “Thank you very much!”

When concluding an oration, an age-old approach of finishing your presentation is to summarise major aspects of your speech. It’s a closing tactic used by presenters and authors to guarantee their audience recalls their primary message.

With lectures and conventional presentation thank you speeches, including a summary for closure is fairly typical. That’s because, no matter how wonderful your presentation was, you’ll have to remind your audience of what you talked about.

A satisfactory thanks can be produced by reiterating a topic or significant concept from the introduction. The speaker may appear to be coming full circle to the audience, signalling the end of the discussion.

3. Call-To-Action

A call to action is a brief, straightforward remark intended to elicit an instant reaction from the listener. It is a great way to finish a presentation. A CTA should state clearly what you require of your audience, as well as why you’re providing the presentation in the first place.

Your CTA doesn’t have to be difficult to understand. It might even be as basic as asking your followers to like your social media pages. Alternatively, you may ask them to join your email list.

Alternatively, as can be seen in this Leonardo Di Caprio speech, a call to action can also be a wake up call asking the crowd to do something about the topic.

A quotation is commonly used as a presentation ender to leave the audience with a memorable ending. There are two methods to use quotes. In the first type, the speaker can use a quote that has already been spoken by someone else. A quote that is pertinent to the presentation will increase the audience’s understanding of the issue. We can see an example of this in the speech given by Dr Meenakshi Chaudhary.

The other way to use quotes is to make your own. It is to say something confidently, indicating that this is not merely the finish of the speech, but also a memorable piece of dialogue. At the conclusion of his address, Martin Luther King Jr. delivered the famous phrase “Free At Last!”

5. Rule of Three

The Rule of Three is a fantastic public speaking method that you can learn, practise, and adjust to any circumstance rapidly. The Rule of Three is a fundamental notion that argues that giving your audience three thoughts in a row is more engaging, pleasant, and remembered. Information given in a group of three sticks with us longer than information given in other groups.

To learn how to unlock the full potential of this incredibly powerful tool, read up on our article about it here .

6. Emotional

A thank you that appeals to emotion is as memorable as it gets. Emotions might range from humour to wholesomeness, or they can be a moment of realisation. In this speech by Sam Berns, in which he discusses how to live a happy life, he expresses his gratitude by bringing a lighthearted twist and a heartfelt conclusion to an otherwise serious presentation.

In another example, Obama appeals to the crowd with feelings of hope and change. He promises betterment and says thanks by leaving them with an optimistic memory. 

7. A Trust-Builder

This is a niche way of ending a presentation, usually used only by professionals or companies who wish to express their clientage. If you have said something which makes people question you or your presentation in any way, you can end your speech or presentation with a reminder of who you are, or how valid your presentation content is.

8. Question

Giving the audience a thought-provoking question at the conclusion of your presentation is a fantastic method to ensure that they remember it for a long time. Ensure the question is relevant to the circumstance at hand, and your audience will think about the replies after hearing them. 

Important Tips to Remember While saying Thank You.

  • Remain professional : Just because the presentation is ending, it doesn’t allow the presenter to go back to a casual form. Stay professional and use the same language you have in the rest of the presentation.
  • Perfectly time it : Timing is critical to a thank you. The thank-you shouldn’t go on for too long, and it shouldn’t be small enough to be something the audience can miss. 
  • Be polite: Doesn’t really need a lot of explaining. By keeping the ending polite we eliminate the possibility of offending anyone, and we win over the majority of the crowd.
  • Don’t make grammatical errors : The last thing you want is to confuse your audience. Saying thank you should be something simple, memorable, and grammatically correct. Mistakes at the end will be remembered more than the content since it is at the end of the presentation.
  • Personalise : Using a copy and paste thank you message after a presentation is pretty lazy. Instead, construct a one-of-a-kind, personalised thank you card that is tailored to the recipient.
  • Stay on Topic: Make sure you remember and stay on topic. Don’t end on a tangent, come back to the core message. 

How to say Thank You in a Powerpoint Presentation

Typically, presenters do not give their ‘Thank you’ slides any attention. A ‘Thank You’ slide does not have to mark the conclusion of your presentation; it might represent a summary or the beginning of a commercial partnership.

  • Summary : You may quickly summarise the things you mentioned during the presentation on your ‘Thank you’ page. This is considerably more likely to assist your audience to remember your message than a simple ‘Thank you.’
  • Build Trust : Making a duplicate of your business card on the screen is an easy approach to stay in your audience’s memory even after the presentation is over. If you’re giving a corporate presentation, your Thank You slide might simply be a large logo of your corporation with your contact information next to it.
  • CTA : Instead of a dull ‘Thank you,’ have the ‘Next steps’ or ‘How to order’ slide as your final slide. If your presentation was strong, this slide will generally prompt lots of new useful questions that will assist you to make your argument.

How to Send a Thank You E-mail

Following a presentation, it’s critical to send a thank-you email. It validates the organisers’ approach to you, and it also helps you strengthen your field contacts. A thank-you email should be brief and to the point, and it should include your name. This is due to the fact that individuals receive too many spam emails and are too busy to read long emails.

To get your idea through in the shortest amount of time, include your gratitude in the subject line. Your subject line might be as straightforward as “Thank you for asking me to speak at Event Name,” or it could be more sensitive and specific. Lastly, don’t forget to add an email signature to end it in a professional manner.

sample thank you letter for presentation

Should you say Thank You?

A thank you is seen as polite and should usually be used, but it depends on the context. In business and conferences, say thank you and add a slide. For toastmaster’s speeches, the general consensus is to not add a thank you. The Thank You feels suitable and necessary in the following situations:

  • When you have an audience that is sitting in voluntarily.
  • If members of your audience had to travel to see you.
  • If you’re thanking your staff for their hard work, use this phrase.

Instead, when in situations like these, it is better not to say thank you:

  • A thank you will be callous and improper if your presentation contains bad news.
  • It’s best to close with a follow-up rather than a thank you slide when you need to assign a job or leave a call to action on anything.

Should you end by asking questions?

Avoid stopping your presentation with a Q&A session, even if you include a time for the audience to ask questions. To wrap up the presentation, you’ll want to reclaim control and make some closing statements

Asking for questions, however, is important. A good way to do that is by making it clear beforehand when you are taking questions. Additionally, you also need to anticipate what sort of questions the audience will ask of you. This will ensure you are not caught off guard at the moment. Finally, don’t forget to take pauses after each question. Make sure you comprehend the question and express gratitude to the person who asked it.

Thank you is a way of showing thanks for a job well done or a present received. Your capacity to express thankfulness, regardless of whether or not you deserved the service you received, goes a long way in any situation.

With these methods you’re linking the end of your presentation to your topic, which will assist your audience recall what they just heard. These will keep your audience interested and help them remember your talk. In the majority of these cases, you’re employing an old trick: abruptly ending your presentation when your audience isn’t expecting you to do so. That element of surprise also makes your presentation memorable and makes them want to hear more from you. 

So, while you’re planning your presentation material and wondering how to say thank you, remember to employ these approaches and end when people aren’t expecting it.

Hrideep Barot

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sample thank you letter for presentation

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sample thank you letter for presentation

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How to Write a Meaningful Thank You Note

  • Christopher Littlefield

sample thank you letter for presentation

Sample messages from common workplace scenarios.

Many of us fear expressing our thanks to others. We might worry that our efforts will be misinterpreted or make the person on the receiving end uncomfortable. Or we might struggle to find the right words to express how we feel. Here’s how to do it right.

  • Keep it genuine : The goal of expressing appreciation should be to let someone know how their actions have impacted you and/or others. If you have any other agenda, your message will not be authentic.
  • Share what you appreciate and why : Focus on the impact their actions had on you and explain both  what you appreciate and why . This will help the other person understand the reason you feel the way you do.
  • Send it : E-mails get lost and handwritten cards get saved. Write your message on a piece of paper, post-it note, or card and give it directly to the person. If you are at work, you can also leave it on their desk or in their “mailbox.”

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Where your work meets your life. See more from Ascend here .

We all want to be appreciated. Whether you’ve accepted a task while your plate is already full, worked through weekends to get a project off the ground, or simply been there for a work friend when they needed your support, an acknowledgement or “thank you” can go a long way in making us feel good about the efforts we put in — and the research supports this.

  • Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

Partner Center

How to Write a Thank You Letter for a Presentation

Joanne guidoccio, 29 sep 2017.

People sitting on chair inside building.jpg

You and the members of your organization enjoyed listening to an inspiring presentation. The speaker may have delivered a keynote address or short talk at a luncheon. Alternatively, he may have spoken at a convention or conference for your industry. In any event, he carefully planned and researched his presentation, perhaps spending weeks gathering background information, interviewing other experts and/or putting together a PowerPoint presentation. Take time to compose a sincere and appropriate thank you letter to show your appreciation.

Explore this article

  • Decide whether to write or type the letter
  • Decide whether to use an informal or formal tone
  • Use simple language
  • Use an appropriate complementary closing
  • Send the thank you letter thank you within 2 weeks of the presentation

1 Decide whether to write or type the letter

Decide whether to write or type the letter. A handwritten thank you note creates the most impact. Use this format if you have legible penmanship and want to add a personal touch. If you are pressed for time or have poor handwriting, use a printed thank you note with a brief, handwritten comment and signature. Alternatively, you could use a business letter format.

2 Decide whether to use an informal or formal tone

Decide whether to use an informal or formal tone in your thank you letter. If you have met and spoken with the presenter, adopt an informal tone and her first name in the salutation and throughout the body of the letter. Alternatively, use an appropriate title -- Mr., Ms., Mrs., Dr., Miss --- with the surname. Double-check her title and the correct spelling of her name.

3 Use simple language

Use simple language and speak from the heart. Cite specific ways in which the presentation was informative or helpful. For example: "I am writing to congratulate you on an outstanding keynote speech. You addressed many of my organization's issues and offered unique, out-of-the-box solutions. Your PowerPoint presentation provided us with valuable statistical data and additional references. Many of us are still referring to the information contained in your handouts. Thank you for an informative and inspiring talk. You have challenged all of us to re-examine our methods and consider alternative solutions."

4 Use an appropriate complementary closing

Use an appropriate complementary closing. For example: "Sincerely" or "Kindest regards." Sign your full name.

5 Send the thank you letter thank you within 2 weeks of the presentation

Send the thank you letter within 2 weeks of the presentation. Double-check the name and address of the presenter. If necessary, telephone the receptionist at his organization to get this information.

About the Author

In 2008, Joanne Guidoccio opened a wordsmith business. She has been published in the "Guelph Daily Mercury," "Waterloo Record" and "Winnipeg Free Press". A retired school teacher, Guidoccio has a Bachelor of Arts in mathematics and psychology from Laurentian University, a Bachelor of education from the University of Western Ontario and a Career Development Practitioner Diploma from Conestoga College.

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How to Write a Thank-You Letter (With Examples)

sample thank you letter for presentation

  • Email vs. Paper vs. Thank-You Notes

What to Include in a Thank-You Letter

Tips for writing a thank-you letter.

  • Sample Thank-You Letter

Email Thank-You Sample

Theresa Chiechi / The Balance

Thank-you letters, graciously and sincerely written, are essential in the business world. Whether a former boss has provided you with a reference, a business contact has recommended you to their employer, a colleague has helped you with a project, or a potential new boss has just interviewed you for a position, it is important to take the time to thank everyone who helps with your career, job search, or business.

Thank-you letters are a great way to express your appreciation for people’s help.

They can also help you in a number of other ways. A thank-you letter can help you maintain contact with someone in your network. It can help you remind a hiring manager why you are a good fit for a position. It can also show your supervisor that you are professional and polite.

Make sure you know both what to say in your letter, and also whether to send your note as an email, letter, or card. Saying the right thing using the right format will impress your recipient, and make them feel appreciated.

Email vs. Paper vs. Notecard Thank Yous

How you send your thank-you letter depends on many factors.

Email Thank-You Messages

Email is pretty much the standard for business communication these days. If a prompt follow-up is essential—for example, if you want to express gratitude for the opportunity of a job interview before the hiring committee makes its decision—email is the way to go.

Mailed Thank-You Letters

Physical thank-you letters can take the form of an informal, handwritten note or a formal, typed letter. How you write the letter should show your understanding of the company and the person you are thanking.

If you know you have time to relay your thanks by mail, a written thank you shows that you've taken an extra step to show your appreciation.

More traditional companies often prefer either a typed letter or a handwritten note. However, if you want to really personalize your message of thanks (for example, if you are thanking a coworker whom you’ve worked with for years), consider a handwritten card.

No matter what form you use to send your thank-you note, there are certain components you should always include.

Address the person appropriately. At the start of the letter, address the person with a proper salutation, such as “Dear Mr. Lastname.” or “Dear Firstname.” If you know the person well, use the person’s first name. Otherwise, address him or her as Mr., Ms., or another appropriate title.

Say thank you. Get to the point of your note quickly. Say the words “thank you” in the first sentence or two, so the person knows why you are writing. If you are sending an email, include the phrase “Thank You” in the subject line as well.

Give (some) specifics. Make sure you specify what you are thanking the individual for. Go into a bit of detail, so the person understands exactly what you appreciate. For example, if you are saying thank you to someone who gave you job advice, explain what you found to be most helpful. If you are saying thank you after a job interview, remind the person of a particular moment from the interview (or remind them why you are a good fit for the job).

A bit of detail shows the person what you really appreciate, and why.

Say thank you again. Before signing off, reiterate your appreciation.

Sign off. Use an appropriate closing , such as “Best” or “Sincerely.” Then end with your signature (handwritten and typed if it is a letter, handwritten if it is a card, and typed if it is an email).

Send it as soon as possible. Write and send your note as soon as possible. Don’t delay in sending your thanks,  especially after a job interview . Not sending a thank-you letter after an interview can hurt your chances of getting hired.

Be positive but sincere. Express your gratitude, but don’t go overboard. People can tell when a thank-you note is insincere. For example, if you are thanking an employer after resigning from a job, you should express your thanks, and focus on what you liked about working there. However, don’t lie and say you loved everything if you didn’t really. Focus on the positives, but don’t lie.

Personalize each letter. Personalize each thank-you letter you send. For example, if you send thank-you notes to everyone you interviewed with for a job, add something to each note about your specific conversation with each person. Don’t simply copy and paste the same message for each person—this will come across as insincere.

Keep it brief. Thank-you notes should be short. Keep your note no longer than a couple of concise paragraphs.

Proofread and edit. A thank-you note in the workplace must be professional. This means it should be well written and error free. Proofread your letter carefully before sending it.

Sample General Thank-You Letter

This is an example of a general thank-you letter. Download the letter template (compatible with Google Docs and Word Online) or see below for more examples.

A printed letter, sent by mail, will have your contact information as well as that of your recipient at the top of the page:

General Thank-You Letter (Text Version)

Jason Jones 123 Main Street Anytown, CA 12345 555-555-5555 jason.jones@email.com

April 5, 2021

Cedric Lee Account Manager Acme Rental 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I hope you are well. I just wanted to say thank you so much for writing me a letter of reference for the job at Acme Retail.

I really appreciate you taking the time to write the letter. I am happy to announce that I have a second interview with the company next week! I will let you know how it goes.

Again, thank you so much. I greatly appreciate your assistance with my job search.

Best regards,

Jason Jones (signature hard copy letter)

Jason Jones

When sending an  email letter , as opposed to a traditional mailed one, there is no need to include your return address or your address at the beginning of the message. Simply list your contact information in your signature.

Subject: Thank you!

Dear Ms. Lee,

I would like to thank you for the invaluable support you provided to me during my recent career search.

When I began this search, I had very little idea how to go about it – or especially, how to network to discover new job opportunities. The information and advice you gave (and, in particular, the list of contacts you shared with me) made all the difference in helping me to focus my job search.

I’m happy to report that I have just accepted a new position with ACME Auto! Again, thank you so very much. I greatly appreciate your generosity.

Terry Lau 555-555-5555 terry.lau@email.com

103 Example Thank-You Letters, Guides and Samples

Score points with courteous, professional thank-you letters, choose a topic to view example thank-you letters:, more thank-you letters, business or work, miscellaneous, recommended thank-you letter articles.

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sample thank you letter for presentation

Small Business Trends

Creating a small business thank you letter the easy way.

sample small business thank you letters

Sending a simple business thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write a business thank you letter to a hard-working employee that shows dedication and commitment to your business. Or you might write a business thank you letter to a loyal customer who continuously repeats purchases with you.

Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude, in turn, encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Here’s a word from Troyia Monay, who gives some tips on how to get more sales with DIY business thank you cards.

How to Make a Business Thank You Card

Creating a thank you card is easy with the right software or template. Take Canva, for instance. Making your cards with Canva is a simple and enjoyable process. Here’s how:

  • Launch Canva Open Canva and enter “Thank You Card” into the search field. Browse through various template suggestions to find the perfect fit.
  • Select Your Template Navigate through Canva’s wide selection of thank you card designs to locate the ideal template. You can utilize the search function to narrow down options by theme, style, or layout, discovering everything from cheerful to minimalist and classic designs.
  • Play Around with Design Elements Enhance your chosen design by utilizing Canva’s drag-and-drop feature. Move photos and images from Canva’s library, adding photos or animation effects to icons, stickers, illustrations, and other available graphics.
  • Personalize Your Card Give your card a unique touch by incorporating your own artwork, images, and illustrations within the editing interface. Modify the text, layout, and every small aspect to make it uniquely yours.
  • Save, Share, or Print Once satisfied with your creation, you can save and download your card design in formats like PNG, JPG, or PDF. Share it directly on social media platforms, send it through email, print it yourself, or even order prints through Canva’s printing service.

Table of Process Steps

This table provides a clear and concise overview of the process that you can print and post near your computer for easy reference:

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

business thank you letter - customer seeing message on phone

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

Thank You Letter Expressing Employee Recognition

business thank you letter - employee appreciating her thank you card that is on her PC

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Festive Thank You Letter

business thank you letter - thank you card with Christmas theme

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

Thank You Letter Acknowledging a Client Visit

business thank you letter - Clients looing at their thank you card for their visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

Thank You Letter Recognizing Excellent Customer Service

business thank you letter - business owner making thank you cards for excellent customer service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

Thank You Letter for Partnership Support

Appreciation for Collaborative Efforts

Dear [Partner’s Name],

Building and maintaining strong partnerships are fundamental to our business’s success. I would like to extend my sincere gratitude for your invaluable support and collaborative efforts in our recent joint project. Your expertise and commitment have significantly contributed to our achievements, and I am immensely grateful for the mutual benefits our partnership brings.

Thank you once again for your dedication and for being a vital part of our extended team. I am looking forward to many more successful collaborations in the future.

Thank You Letter for Mentorship

Gratitude for Guidance and Support

Dear [Mentor’s Name],

I am writing to express my deepest gratitude for the invaluable mentorship and support you have provided me. Your guidance has been instrumental in my professional development, and the insights you have shared have greatly influenced my career path.

Your dedication to mentoring has not only enhanced my skillset but also boosted my confidence in tackling new challenges. I am incredibly thankful for the time and effort you have invested in my growth.

Thank you once again for being such an inspiring and supportive mentor. I look forward to continuing to learn from your expertise.

Warm regards,

Thank You Letter for Exceptional Service Delivery

Acknowledging Outstanding Service

Dear [Service Provider’s Name],

I am writing to commend and thank you for the exceptional service you provided to our company during our recent project. Your professionalism, efficiency, and commitment to excellence have not gone unnoticed and have greatly contributed to the project’s success.

Your ability to deliver high-quality results under tight deadlines is commendable, and it has been a pleasure working with someone of your caliber. We are grateful for your dedication and the positive impact you have made.

Thank you once again for your outstanding service. We look forward to future opportunities to work together.

Photo via Shutterstock

creating viral marketing content for your business

I guess it helps to know how to create the letters. The templates help if you don’t know how to get started.

If you hand-write a thank you card it can be even shorter and still carry more impact (in my experience). Something as simple as “Thank you for purchasing [product they bought]. We appreciate it.”

This is really invaluable information. So many different variations of templates all of which set your business aside from the others. Thank you for the options!!

Real nice design and wonderful subject matter, practically nothing else we need :D.

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    Tell the speakers or the presenters for the job well done and thank them. Congratulate them for the great work and elaborate some of the most important and memorable parts. If the talk or presentation was so-so, just thank the person for taking part in the program. End the letter with another praise or expression of gratitude.

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  9. How to Write a Thank You Letter for a Presentation

    Decide whether to use an informal or formal tone in your thank you letter. If you have met and spoken with the presenter, adopt an informal tone and her first name in the salutation and throughout the body of the letter. Alternatively, use an appropriate title -- Mr., Ms., Mrs., Dr., Miss --- with the surname.

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  11. How to Write a Thank-You Letter (With Examples)

    Tips for Writing a Thank-You Letter . Send it as soon as possible. Write and send your note as soon as possible. Don't delay in sending your thanks, especially after a job interview. Not sending a thank-you letter after an interview can hurt your chances of getting hired.

  12. How to Write a Basic Thank You Letter (With Samples)

    Thank you letters only take a few minutes to write but they carry a lot of weight. Before you sit down and rack your brain over how to write a thank you letter, browse through some of these tips and samples! ... Sample Letter: Dear Amy, Thank you so much for coming out to celebrate my 40th birthday! There's no doubt this is going to be my ...

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    Instead, address your recipient as [Mr./Ms./Mx.] [Last Name,] at the start of your email and provide your name and phone number below your signature. 3. Salutation. Remember to address the recipient appropriately in your thank you letter. The standard salutation is " Dear .".

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    Provided you wants like to make your configuration or withdraw consent at any time, one related to do so is in our privacy insurance accessible from our home page.. Gratitude you emails are one of the most opened emails ever. Teach about the perfect thank you send examples thou can use required different occasions.

  16. 4 Sample Thank-You Emails To Send After an Interview

    Rather than starting to type your message right away, always begin thank-you emails with a salutation. "Hello [Interviewer name]" or "Dear [Interviewer name]" is ideal for most thank-you notes. Remember to use the name that your interviewer provided when you met, which may be a first name or a title.

  17. Creating a Small Business Thank You Letter the Easy Way

    Sample Small Business Thank You Letters. An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear. If you find yourself unsure how to compose a thank you letter, don't worry. Take a look at the following 5 best thank you letter examples.