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15 Sample Letters of Request for Correction of Date of Birth

Accurate personal data is the cornerstone of effective and efficient business transactions, legal processes, and various other professional interactions. Among these, the date of birth stands out as a critical piece of information that must be accurately recorded in all official documents and records.

Errors in the recording of a date of birth can lead to a multitude of complications, ranging from minor inconveniences to significant legal challenges. It is, therefore, imperative to correct such errors promptly and accurately.

Sample Letters of Request for Correction of Date of Birth

Below are 15 sample letters of request for the correction of the date of birth. Each sample is designed for specific scenarios and recipients, providing a comprehensive guide on how to approach this delicate matter with professionalism and clarity. These letters serve as templates that can be adapted and personalized to fit your unique situation.

Sample 1: Correction Request to Human Resources

Subject: Request for Correction of Date of Birth in Employment Records

Dear [HR Manager’s Name],

I am writing to request a correction in my employment records regarding my date of birth. It has come to my attention that my date of birth is incorrectly listed as [Incorrect Date] instead of the correct date, which is [Correct Date]. This discrepancy could affect my employment benefits and records.

I kindly ask for your assistance in updating my records to reflect the correct date of birth. Attached, please find a copy of my birth certificate as proof of the correct date.

Thank you for your attention to this matter. I look forward to your confirmation once the correction has been made.

[Your Name] [Your Job Title] [Your Contact Information]

Sample 2: Correction Request to Educational Institution

Subject: Request for Correction of Date of Birth in Academic Records

Dear [Registrar’s Name],

I am reaching out to request a correction to the date of birth recorded in my academic records. Currently, my records show [Incorrect Date] as my date of birth, which is incorrect. The accurate date is [Correct Date]. This error may impact my eligibility for certain programs and scholarships.

Please find attached a copy of my birth certificate for your reference. I respectfully request that my records be updated to reflect the correct information.

Thank you for your prompt attention to this issue. I am available for any further information or documentation that may be required.

Best regards,

[Your Name] [Student ID (if applicable)] [Your Contact Information]

Sample 3: Correction Request to Financial Institution

Subject: Request for Correction of Date of Birth in Bank Account Records

Dear [Bank Manager’s Name],

I wish to bring to your attention an error in my personal information recorded with [Bank Name]. My date of birth is incorrectly listed as [Incorrect Date]. The correct date of birth is [Correct Date], as per my official documents.

Attached is a copy of my identification document showing the correct date of birth. I kindly request that you update my records accordingly to prevent any future discrepancies in my banking transactions.

Thank you for your cooperation and understanding. Please let me know if there are any further steps I need to take.

[Your Name] [Account Number] [Your Contact Information]

Sample 4: Correction Request to Insurance Company

Subject: Request for Correction of Date of Birth in Insurance Policy Records

Dear [Insurance Agent’s Name],

I am writing to request an amendment to my personal information on file with [Insurance Company Name]. It has been noted that my date of birth is erroneously recorded as [Incorrect Date]. The accurate date is [Correct Date], which is essential for the validity of my insurance policy.

Enclosed is a copy of my birth certificate as evidence of my correct date of birth. I kindly ask for your assistance in updating my policy details to ensure accurate coverage.

I appreciate your prompt action on this matter and look forward to your confirmation of the correction.

Best wishes,

[Your Name] [Policy Number] [Your Contact Information]

Sample 5: Correction Request to Passport Office

Subject: Request for Correction of Date of Birth in Passport

Dear [Passport Office Representative],

I recently received my passport and discovered an error in the recorded date of birth. The passport lists my date of birth as [Incorrect Date], whereas the correct date is [Correct Date]. This discrepancy could cause significant issues during travel.

Attached, please find a copy of my birth certificate for verification. I request that my passport be updated to reflect the accurate date of birth.

Thank you for addressing this matter urgently. I am prepared to provide any additional documentation required.

Kind regards,

[Your Name] [Passport Number] [Your Contact Information]

Sample 6: Correction Request to Government Agency

Subject: Request for Correction of Date of Birth in Official Records

Dear [Agency Representative],

I am writing to request a correction in my official records maintained by [Agency Name]. The current records incorrectly list my date of birth as [Incorrect Date]. My correct date of birth, as per my birth certificate, is [Correct Date].

Please find attached a certified copy of my birth certificate. I kindly request that my records be updated to prevent any discrepancies in future official matters.

Your prompt attention to this correction would be greatly appreciated. Please inform me of any further requirements to facilitate this process.

Thank you for your assistance.

[Your Name] [Identification Number/Case Number] [Your Contact Information]

Sample 7: Correction Request to Medical Records Department

Subject: Request for Correction of Date of Birth in Medical Records

Dear [Medical Records Officer],

I have noticed an error in my medical records regarding my date of birth, which is listed as [Incorrect Date]. The correct date is [Correct Date], which is crucial for accurate medical history and treatment.

Enclosed is a copy of my identification document verifying my correct date of birth. I request that my medical records be amended accordingly.

I appreciate your immediate attention to this matter to ensure the accuracy of my medical information.

With thanks,

[Your Name] [Patient ID (if applicable)] [Your Contact Information]

Sample 8: Correction Request to Social Security Administration

Subject: Request for Correction of Date of Birth in Social Security Records

Dear [SSA Representative],

I am contacting you to correct an error in my social security records. The date of birth currently on file is [Incorrect Date]. However, my actual date of birth is [Correct Date], as evidenced by my birth certificate.

Attached, please find a notarized copy of my birth certificate. I respectfully request the correction of my date of birth in your records.

Your prompt action on this request is crucial for my social security benefits and records.

Thank you for your cooperation.

[Your Name] [Social Security Number] [Your Contact Information]

Sample 9: Correction Request to Voter Registration Office

Subject: Request for Correction of Date of Birth in Voter Registration Records

Dear [Election Officer],

I am writing to request a correction in my voter registration details. It appears that my date of birth has been incorrectly entered as [Incorrect Date]. The correct date is [Correct Date], which is vital for my voter eligibility.

Attached is a copy of my identification showing the correct date of birth. I kindly request that my voter registration be updated to reflect this.

Thank you for ensuring the accuracy of voter records. I look forward to your confirmation of this correction.

[Your Name] [Voter ID Number] [Your Contact Information]

Sample 10: Correction Request to Credit Reporting Agencies

Subject: Request for Correction of Date of Birth in Credit Report

Dear [Credit Agency Name],

I have reviewed my credit report and found that my date of birth is incorrectly listed as [Incorrect Date]. The correct date is [Correct Date]. This error could potentially impact my credit score and loan eligibility.

I am enclosing a copy of my birth certificate as proof of the correct date. I request that my credit report be updated to accurately reflect my date of birth.

Your attention to this correction will help maintain the integrity of my credit history. Please inform me once the update has been made.

[Your Name] [Credit Report Reference Number] [Your Contact Information]

Sample 11: Correction Request to Licensing Authority

Subject: Request for Correction of Date of Birth in Driving License Records

Dear [Licensing Authority],

I wish to inform you of an error in my driving license regarding my date of birth, which is erroneously recorded as [Incorrect Date]. The correct date is [Correct Date], as per my legal documents.

Enclosed, please find a copy of my birth certificate for verification purposes. I kindly request that my driving license records be updated to reflect my correct date of birth.

Thank you for your prompt attention to this matter. Please let me know if further documentation is required.

Respectfully,

[Your Name] [License Number] [Your Contact Information]

Sample 12: Correction Request to Professional Certification Board

Subject: Request for Correction of Date of Birth in Certification Records

Dear [Board Representative],

I am writing to request a correction in my professional certification records. My date of birth is incorrectly listed as [Incorrect Date]. The correct date is [Correct Date], which is essential for maintaining accurate certification records.

Please find attached a certified copy of my birth certificate as evidence of the correct date of birth. I respectfully request that my certification records be amended accordingly.

I appreciate your assistance in rectifying this error and look forward to your confirmation of the correction.

[Your Name] [Certification Number] [Your Contact Information]

Sample 13: Correction Request to Immigration Services

Subject: Request for Correction of Date of Birth in Immigration Records

Dear [Immigration Officer],

I am reaching out to correct an error in my immigration records. The date of birth recorded is [Incorrect Date], whereas my actual date of birth is [Correct Date]. This discrepancy could affect my immigration status and applications.

Attached is a copy of my passport showing the correct date of birth. I request that my immigration records be updated to ensure consistency and accuracy.

Your swift action on this matter is greatly appreciated. Please advise if additional information is needed.

Thank you for your understanding and cooperation.

[Your Name] [Application/Case Number] [Your Contact Information]

Sample 14: Correction Request to Mobile Phone Provider

Subject: Request for Correction of Date of Birth in Account Details

Dear [Customer Service Representative],

I have noticed an error in my account details with [Mobile Phone Provider]. My date of birth is listed as [Incorrect Date], which is incorrect. The accurate date of birth is [Correct Date], and this information is crucial for account security and verification purposes.

Enclosed, please find a copy of my identification document confirming the correct date. I kindly request an update to my account details to reflect this.

Thank you for your prompt attention to this request. I am available for any further verification needed.

Sample 15: Correction Request to Subscription Services

Subject: Request for Correction of Date of Birth in Subscription Account

Dear [Service Provider],

I am a subscriber to [Subscription Service] and have identified an error in my account information. My date of birth is incorrectly entered as [Incorrect Date] instead of the correct [Correct Date]. This correction is important for personalizing my service experience and ensuring eligibility for age-restricted content.

Attached is a document verifying my correct date of birth. I request that my subscription account be updated accordingly.

I appreciate your assistance in ensuring the accuracy of my account details. Please confirm once the correction has been made.

Thank you for your understanding.

[Your Name] [Subscription Account Number] [Your Contact Information]

Correcting an error in the date of birth on official documents and records is a crucial step in maintaining the accuracy and integrity of personal information. These sample letters provide a structured and professional approach to requesting such corrections across various contexts.

Adapting these templates to your specific needs can help facilitate the correction process efficiently, ensuring that your personal data is accurately represented in all official capacities.

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This is the modification of data of an enrolled Citizen or Legal Resident of age 16 years and above , when the need arises.

However, some fields in the data are non-updatable and cannot be modified .

The approved fee for a Change of Date of Birth request is N15,000.

Updatable Fields (approved)

• Date of Birth (carries a different fee, see above)
• Phone Number
• Place of Birth – State
• Place of Birth – LGA
• Place of Birth – Country (if different from Nigeria)
• Place of Origin – State
• Place of Origin – Town, Village
• Place of Origin – LGA
• Father’s NIN
• Father’s Town, Village of Origin
• Father’s State of Origin
• Father’s LGA of Origin
• Mother’s NIN
• Mother’s Town, Village of Origin
• Mother’s State of Origin
• Mother’s LGA of Origin

Non-Updatable Fields

• State of Registration
• LGA of Registration
• Registration Centre
• Polling Unit
• Date of Death
• Date of Death Type
• Tracking Number
• Date of Registration
• Originating Centre
• Loading Centre
• ID Card Number
• Applicant’s Finger Print (Finger 1 to 10)
• Applicant’s Finger Print Reason (Finger 1 to 10)
• Applicant’s Signature

Mandatory requirements for data modification:

Applicants are to present

• the original copy of the NIN slip issued to them after the first registration
• the printout of the Remita Retrieval Reference (RRR) Number given at the bank after payment/ or a printout stating the payment details if the payment was made online
• an Application Letter duly signed by the applicant for change in the data fields he/she wishes to modify stating the reason
• the supporting document to back the proposed changes to be submitted accordingly.

Supporting Documents for Data Modification

Change of name.

• Sworn Affidavit
• Newspaper Extract
• Marriage Certificate (in cases of marriage)

Change of Address

• Utility Bill
• Tenancy Agreement
• Bank Statement
• Community leader Attestation

Phone Number due to loss or mechanical damage

• Police Report

Level of Education

• Certificate obtained

Change of Occupation

• Offer Letter

Change of Date of Birth

• Letter of Attestation (applicants who are 18 years of age and above) from the National Population Commission Online Attestation Self-Service >>
• Note – REMITA payment printout should be for N 15,000

Process for Modification (Adults):

• Applicant walks into the enrolment Centre with a supporting document (including application letter).
• Applicant will be issued a data modification form to fill.
• Applicant data modification forms will be vetted by a NIMC Official to crosscheck the information filled on the form against the supporting document provided. Note: applicants who cannot read nor write should come along with a person who can do the form filling for him.
• Applicant’s pre-filled information will be inputted on the NIMC Software by a NIMC enrolment officer.
• The enrolment officer will ask the applicant to double check his/her information using the applicant monitor to check for errors.
• If the applicant is satisfied with his/her demographic information, the biometrics of the applicant will be captured subsequently.
• After completing the enrolment, a Transaction ID Slip will be issued to the applicant as an evidence of the transaction.
• The former NIN Slip will be retained by the enrolment officer if the modified data will affect details on the NIN slip.
• The applicant will be requested to come back for the NIN within 2-5 working days or more, as it is subjected to speed of the network.
• A new National Identification Number Slip having the same NIN will be issued to the applicant after processing.

If the modification affects the information on the applicant’s card , the following process will take place:

• A card replacement form will be filled and the old National ID card retrieved.

The new/modified National e-ID Card will be issued to applicant within three (3) months after re-issuance of NIN slip.

Service Fee: N 500 per field (except for Change of Date of Birth which is N 15,000 for processing your request only – non-refundable) . Payable through the NIMC into the TSA (CBN).

Availability: Monday – Friday (8a.m. to 4 p.m.)

Dependencies:

• Payment must be made before modification commences.
• Availability of network.
• Availability of NIMS Backend.
• Availability of power.

Payment Process

Step 1: Visit www.remita.net to start the payment process.

Step 2: Click on the option ‘ Pay Billers ‘ on the ‘ Bills & Purchases ‘ button.

Step 3: Who do You want to Pay – type in ‘ National Identity Management Commission ‘. Name of Service/Purpose – choose ‘ Modification of any other field other than DOB ‘ or ‘ Correction of Date of Birth ‘. Amount to Pay – will be set based on your choice in the step above. Payer’s Name – type your full name. Payer’s Phone – type your phone number. Tick the ‘I am not a robot’ reCAPTCHA checkbox and click on the stated selection of images before clicking on the ‘Verify’ button.

Step 4: Click on the ‘Submit’ icon to ͞proceed to payment. A new page which is the invoice will come up which will display your RRR – Remita Retrieval Reference at the top of the page. Print the invoice and take note of your RRR.

Step 5: Choose any payment method convenient for you. Option 1: ‘Card’. Option 2: ‘Bank Branch’. Option 3: ‘USSD’. Option 4: ‘Internet Banking’ Option 5: ‘Wallet’. Proceed to complete your transaction by clicking on the “Pay…’, ‘Print Invoice’ or ‘Continue’ button as suited to your preferred method.

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• EXPLORE Random Article

How to Change the Date of Birth on a Birth Certificate

Last Updated: March 29, 2019 References

This article was co-authored by Clinton M. Sandvick, JD, PhD . Clinton M. Sandvick worked as a civil litigator in California for over 7 years. He received his JD from the University of Wisconsin-Madison in 1998 and his PhD in American History from the University of Oregon in 2013. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been viewed 31,909 times.

Changing the date of birth on a birth certificate is no easy task. Once the original birth certificate has been submitted, it is presumed to be correct. Therefore, it's up to you to prove the date is wrong. If you gather acceptable documents proving the correct date of birth, however, you'll be able to get it done.

Proving the Date of Birth

• In addition to copies of the original application for a birth certificate, the hospital should have records of the birth itself as a medical event. If the date on the application is incorrect, the medical records of the birth are the most credible document proving the date of birth.

• Baptismal records are better than no records, to be sure, but they aren’t perfect. In Christian traditions, there is no set time limit dictating when an infant must be baptized. It may take place a few days after birth or a few weeks after birth. Indeed, some churches don’t practice infant baptism at all.
• Records of Jewish and Islamic naming ceremonies tend to carry more weight; they prescribe the naming ceremony take place a certain number of days after the birth of the child. [3] X Research source

• Since all children need to get immunized before they attend school—and because immunizations need to take place at particular intervals—school immunization records are regarded as fairly accurate.

• You should try to get a court order to change the date of birth is none of the above documentation is available but you nonetheless have compelling evidence of the actual date of birth. For example, a video recording or photograph (with dateline) of the birth or the immediate aftermath of the birth.
• Since this is an unusual type of action to pursue in court, speak to a lawyer before you do it. If you cannot afford one, speak to a Legal Aid attorney in your state. Find your state’s Legal Aid office at http://www.lsc.gov/what-legal-aid/find-legal-aid .

Completing the Application

• In most states, vital records is under the umbrella of the state department of health.

• As a rule, any documentation you submit should be in the form of a certified copy.

• While many governmental agencies now accept credit and debit cards as payment, most do not accept personal checks. Prepare to use cash, credit, debit, or a money order.

Expert Q&A

You might also like.

• ↑ http://www.kdheks.gov/vital/amend_birth_minors.html
• ↑ http://www.idph.state.il.us/vitalrecords/births/Pages/corrections.htm
• ↑ http://peopleof.oureverydaylife.com/religious-naming-ceremonies-3889.html
• ↑ http://www.floridahealth.gov/certificates/certificates/amendments-corrections/_documents/amendment_instructions1.pdf
• ↑ http://www.health.state.mn.us/divs/chs/osr/amcourtcklist.pdf
• ↑ http://vitalrecords.nc.gov/change.htm
• ↑ http://www.health.state.mn.us/divs/chs/osr/amend.html

About this article

If you need to change the date on your birth certificate, collect relevant documents to prove that the current date is wrong, like hospital records or a religious ceremonial record. If you can’t get any of these, try to get hold of school immunization records. In case you don’t have this option, you could try locating an application for social security, but bear in mind that these documents are less widely accepted. Then, contact your state’s vital records office to confirm how to apply. For advice from our reviewer on going to court to get the date changed, read on! Did this summary help you? Yes No

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Application to Authority Requesting for Change in Age

Sample Application requesting for a change in age to school, or government office. These letters can be used by anyone who has found a discrepancy in their age in a school document/ anyone whose NIC has a wrong date of birth printed on it. CORRECTION IN AGE LETTER TO SCHOOL

Request Letter for Correction of Date of Birth

School’s Name,

School’s Address,

Recipient’s Name,

Recipient’s Address,

Dear Sir/Madam,

I, (student’s name), am a student of grade 12. I recently noticed that my date of birth on school certificates, results, and documents is incorrect. Now, I have to send the documents and fill in my college application for admission. Such discrepancy can lead to rejection from admission as well.

I do not want to risk my university admission hence I request you to correct my birth date in accordance with my NIC so that there are no issues.

I hope that you will resolve this issue as soon as possible as the university admission dates are just around the corner.

Yours Truly,

Sender’s Name,

Class, and Section

Application to Government Office Requesting for Change in Age in NIC

I, _______(write sender’s name), citizen ID___ recently got my NIC made. At first, I did not notice the discrepancy in age. Now I applied for a job and got notified that my age in my previous documents does not match my age in the NIC.

I want to request you to rectify this and change my age according to my Birth Certificate. Please process this urgently as I need to provide my documents by the end of this month.

Class, and Section,

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Updating or Correcting Your Documents

We issue secure documents you may use to establish your identity and immigration status or authorization to accept employment in the United States. These documents include your personal information, such as your full legal name, date of birth, country of birth, gender, and A-Number. This page provides information on how to update and correct the information on your documents.

If you want to update or correct your U.S. passport, see the State Department’s Change or Correct a Passport webpage. If you want to update your Social Security card, see the Social Security Administration’s Make Changes to Your Record webpage. If you want to update your driver’s license or non-driver identification card, refer to your local motor vehicle authority (PDF) for more information.

If you received your document from USCIS with an error that is not your fault (for example, USCIS made a typo when issuing your notice or document), you may submit a service request to address the error (select the Typographic Error option).

Alternatively, see below for information on how to request a replacement.

There is no fee if the request for correction is due to USCIS error.

Did your personal information change, and would you like to update your USCIS-issued document? For instance, if you recently changed your name, gender, or both, you may want to update your USCIS-issued document to reflect these changes.

If you are scheduled for an interview with USCIS, you may update your information at the time of your interview.

If we send you a Request for Evidence (RFE) asking for updated information, follow the instructions in the RFE.

Otherwise, see the table below for more information on how to request a change.

Name Change

If you would like to update the name reflected on your document, you must provide sufficient evidence of your name change, such as a court order, marriage certificate, divorce decree, or other vital document record. For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Gender Change

As of March 31, 2023, you do not need to provide supporting evidence to change the gender listed on your immigration documents, with a limited exception. If you want to update your gender information on a Certificate of Naturalization or Certificate of Citizenship, you must still provide the required supporting documentation of the change, as listed in the Form N-565, Application for Replacement Naturalization/Citizenship Document instructions (PDF, 261.78 KB) . For more information, see USCIS Policy Manual Volume 12, Citizenship and Naturalization, Part K, Certificates of Citizenship and Naturalization, Chapter 4, Replacement of Certificate of Citizenship or Naturalization .

Information on Requesting a Change by Document Type

The table below provides information on how to request a biographic change on a specific document.

Update April 12, 2024

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If you got a letter or email from us, we need more information from you.

• Respond as soon as possible so we continue processing your application.
• Your application may be delayed until you respond.
• Learn how to respond from the sample letter on this page.

Application Status Updates for Letters and Emails

Sign up for email updates  about the status of your passport application. Email updates will help you know when we need more information from you.

If you get a letter or email, you will get one of  two status updates from us:

Additional Information Needed : This update is available on the date we send you a letter and/or email. Follow the instructions in the letter and this page. You must respond within 90 days. 

Information Received, In Process Again : We received the information you sent us and will continue processing your application. 

Common reasons we may have contacted you:

We cannot accept your photo.

Bad photos are the number one reason why we put passport applications on hold. Follow these steps to respond to the letter asking for a new photo:

• Make sure to include a copy of the letter you received from us, so that we can match your new photo to your pending application.
• Respond by the deadline on the letter.
• Don’t write anything on the front or back of the photo.
• Review our  photo requirements  before sending us a new photo.

You did not appear in person to apply for your child’s passport.

If only one (or neither) parent or guardian applied in person for the child’s passport, you will need to provide more information:

Important : Submit  Form DS-3053  and other notarized statements within three months of signing them.

The document(s) you submitted with your child’s application does not show that you are the parent or legal guardian.

To show parental relationship with your child, submit one of these documents:

• U.S. birth certificate
• Foreign birth certificate
• Adoption decree
• Divorce or custody decree

If your name has changed since your child’s birth, submit one document showing your name change:

• Court-ordered name change
• Marriage certificate
• Divorce decree

You need to submit a new U.S. birth certificate.

You must submit both the original (or certified) birth certificate and a photocopy. Your U.S. birth certificate must meet these requirements:

• Issued by the city, county, or state of birth
• Lists applicant’s full name, date of birth, and place of birth
• Lists parent(s)’ full names
• Has the signature of the city, county, or state registrar
• Has the date filed with registrar's office (must be within one year of birth)
• Has the seal or stamp of the city, county, or state which issued it

Contact the  vital records office  in the state or territory where you were born if you need a new birth certificate.

If there is no birth certificate on file in the state or territory where you were born, you must submit a Letter of No Record and early public records. See our  Citizenship Evidence  page for more information.

You mailed your Form DS-82 to renew your passport, but something was missing.

When you renew by mail, an intake facility reviews your application and supporting documents before processing starts at a passport agency or center.

If you did not complete the application or provide all supporting documents, the intake facility will send you a letter. The letter may include a QR code with a link to our Renew by Mail page . Common reasons for getting this letter include:

• No signature or date on your form
• Bad or missing photo
• Pages of your form are missing
• Wrong or missing fees
• Most recent passport is missing
• Most recent passport issued over 15 years ago
• You are not eligible to renew and must apply in person

Follow the instructions in the letter. You must include the letter we sent you when you send the new application. 

Sign up to get email updates about your passport application status.

"Not Available" means that your application is being reviewed by our intake facility and has not arrived at a passport agency or center.  

"In Process" means a passport agency or center is processing your new application. 

You need to give us a new photo ID

When you applied in person, you had to show the acceptance agent a photo ID. If you received a letter or email asking for more identification, send us several photo IDs and include photocopies of the front and back of each one. 

You became a U.S. citizen when your parents were naturalized and need to provide more documents to show it.

If you were born outside the United States and got U.S. citizenship through the naturalization of your parent(s), submit:

• Your foreign birth certificate listing your parent(s)
• Evidence of your parent’s U.S. citizenship such as a U.S. birth certificate, Consular Report of Birth Abroad (CRBA), or naturalization certificate
• Permanent Resident Card/Green Card
• Foreign passport with the original I-551 visa entry stamp
• Your parents' marriage certificate (if your parents were married when you legally entered the U.S. and before your 18th birthday) 
• Documentation of legal custody when you entered the United States, if your parents were not married at that time. If your parents divorced after you entered the United States, provide documentation of legal custody at the time of your parent’s naturalization 
• Evidence that you resided in the United States in the legal and physical custody of your U.S. citizen parent 
• Evidence of your legitimation (if your parents were not married at the time of your birth). Legitimation means a father – whose child was born when he was not married – establishes a full legal relationship to his child. Establishing this relationship gives the father the same rights and obligations as if his child had been born while married to the child’s mother.
• Your parents' marriage certificate dated after your birth
• Certified court order of legitimation 

Please see  U.S. Citizenship Laws & Policy  for more information.

U.S. Citizenship through Adoption

If you were born outside the United States and got your citizenship after you were adopted, please see our  Child Citizenship Act webpage  for more information.

There is an issue with your most recent passport.

You changed your name and did not give us enough information., i have to fill out form ds-5513 or ds-5520 and provide more citizenship evidence or identification..

Form DS-5513, Supplemental Questionnaire to Determine Entitlement for a Passport  is a special form we may ask you to complete if we need more information about your U.S. citizenship.

Form DS-5520, Supplemental Questionnaire to Determine Identity  is a special form we may ask you to complete if we need more information about your identity.  

• We will send you a letter or email with instructions on how to complete these forms.
• We recommend you complete the fillable PDF form on your desktop computer, print it out, and return it by mail to us. 
• You may also complete the form in black ink. 
• Visit our  Citizenship Evidence page  for more information on getting evidence of U.S. citizenship, and our Photo ID page for more information on evidence of identity. 

Passport Forms

DS-11: Application for a U.S. Passport Fill Out Online   Download your PDF

DS-82: Renewal Application  Fill Out Online Download your PDF

DS-64: Lost or Stolen Passport Fill Out Online   Download your PDF

DS-3053: Statement of Consent - Issuing a Passport to a Minor Under Age 16 Download your PDF

DS-5525: Statement of Exigent/Special Family Circumstances - Issuing a Passport to a Minor Under Age 16 Download your PDF

External Link

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Affidavit of Birth

Rating: 4.8 - 53 votes

An Affidavit of Birth is a document submitted to a Court, University, or other institution in order to verify or correct birth information . A person might need to verify their birth information to apply to school or a job or to get a passport, visa, or other government documents. Common situations where an individual might use an Affidavit of Birth include:

• A birth record that has been misplaced or destroyed
• An incorrect or incomplete birth record
• Supplementary proof of birth information submitted along with a birth certificate

Once an Affidavit has been completed, it can be used as a convenient alternative to an official birth certificate .

How to use this document

This document should be completed by a person, known as the Affiant, who can attest under oath to their personal knowledge of the circumstances surrounding the subject's birth . This person could be a relative, like a parent or a grandparent, or someone who was present at the birth, like a physician or close family friend. The document includes information identifying the Affiant, including their name, address, and birth date. The document then goes on to list information identifying the subject of the Affidavit, like their name, gender, age, and citizenship. Finally, the document explains how the Affiant and the subject know each other and the source of the Affiant's personal knowledge about the circumstances surrounding the subject's birth.

Once the Affiant completes the Affidavit, they should sign it and have it notarized . The subject of the Affidavit should keep the notarized Affidavit in a safe place, such as safety deposit box, so that it is always available to use when they need proof of their birth.

Applicable law

There are no laws outlining exactly what must be put into an Affidavit of Birth. There are, however, some generally accepted practices for creating such documents, including making sure the information is robust enough to be persuasive to an authority that the Affiant is qualified to attest to the circumstances surrounding subject's birth.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Notarize a Document

Other names for the document:

Affidavit of Birth Date, Affidavit of Birthday, Affidavit of Date of Birth, Affidavit of Live Birth, Birth Affidavit

Country: United States

Legal Proceedings - Other downloadable templates of legal documents

• General Purpose Cease and Desist Letter
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• Debt Collection Cease and Desist Letter
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• Settlement Agreement and Release
• Affidavit of Service
• Tolling Agreement
• Affidavit of Identity
• Affidavit of Residence
• Letter to Request Documents
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• Financial Affidavit
• Affidavit of Heirship
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• Other downloadable templates of legal documents

Application format for Correction of Date of Birth in Bank Account

[Here briefly focus on sample application format for change of the date of birth in the bank account. You can also follow this format as a change of the date of birth in the credit card. You can modify these formats as your requirement.]

The HR manager,

Institute Name…

Institute Address…

Sub: Application for Correction of Date of Birth

Dear Bank manager,

I am writing to you because I recently opened up an account with you and while I was looking at all the details I noticed that my date of birth is wrong. Please change this I would be most thankful. This is a mistake that should not have happened as I gave you the correct details in the first place. I would also much appreciated it if you can change this as soon as possible so that I don’t have any problems in the future. Many thanks, I look forward to hearing back from you.

Kind regards,

Job Designation…

Contact no…

Another format,

The Manager,

Sub: Letter for Change of Date of Birth

I am writing to you because I would like to make an application for the correction of my date of birth on my account. Last month I had an appointment and I opened my very first bank account. I gave all of the details and I know for a fact that they are correct as I gave you a copy of my original forms. So this is why I do not understand how you could get the date of my birth wrong.

I would like that you please correct this as soon as possible so that I don’t get any trouble when I next use my card for receiving some official documents. I hope that you can sort out this mess and I look forward to hearing back from you.

Yours sincerely,

Sample Job Request Letter

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What should I do if I get a call claiming there is a problem with my Social Security number or account?

Correct date of birth

You’ll make this change by requesting a replacement Social Security card. We’ll mail your free replacement card after we update your record.

Find the best way to complete this task

Answer a few questions about yourself, and we'll show you the best way to make your request.

• Answer a few questions

Other ways to complete this task

Visit a local office.

Fill out the  Application for a Social Security Card (Form SS-5) (PDF)  and bring it to a local office along with unexpired identification and proof of the correct birth date, such as your U.S. birth certificate. Documents must be original or have a signature, stamp, or raised seal from the issuing agency. We don't accept photocopies.

For support completing this task

Call +1 800-772-1213

Tell the representative you want to correct your date of birth.

Call TTY +1 800-325-0778 if you're deaf or hard of hearing.

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Handling changes of date of birth information on citizenship clients (documentation and GCMS)

This section contains policy, procedures and guidance used by IRCC staff. It is posted on the department’s website as a courtesy to stakeholders.

How the decision to change date of birth is made

The decision regarding a change to a date of birth will usually be made at the beginning of the process. This means that in most cases, the decision to change the date of birth for citizenship grant or proof applications rests with the Program Support Unit in the Case Processing Centre in Sydney (CPC-Sydney). It is an internal policy at CPC-Sydney to have two officers review a file and documents when a decision may result in a denial of services or a negative decision. The decision, however, rests with one officer.

When a case is referred to Case Management Branch (CMB), the case review officer makes the decision. Once a decision has been made regarding the date of birth, the decision will not be revisited by another officer in CPC, CMB or in the field unless there is evidence to show that the decision-maker was missing relevant information to render the initial decision.

If request to change date of birth is received mid-process

An application is considered in mid-process up until the time the oath is taken. As the objective of the policy is to ensure that citizenship records contain accurate information, citizenship applicants may request a different date of birth after submitting an application. However, when a client asks for a change to the date of birth in mid-process, the client will be advised that the application will be returned to CPC-Sydney for assessment and decision AFTER the client has submitted the information from Operations Support Centre (OSC) and the completed questionnaire (CIT 0464) with documents, if applicable.

Advise the client that regardless of whether the new date of birth is approved by OSC or for citizenship purposes, the citizenship application process will be delayed. In all cases where a client submits information about a different date of birth, new clearances will be required even where the client decides not to go forward with a change in the date of birth or where the request is made but the decision is not to change the date of birth.

Corrections to the certificate will be allowed after the oath was taken where there was an administrative error by the Department such as a typographical error.

Making a negative decision

When the decision is made to refuse a request for a change to the date of birth, the officer who makes the decision will write a letter to the applicant. The letter will explain why the request is refused and what the client’s options are.

Clients may provide further information or evidence to the decision-maker and continue with attempts to change the date of birth, or clients may drop the request to change the date of birth and simply proceed with the application using the date of birth on the IMM 1000, Confirmation of PR, PR Card or, if applicable (proof applications), in the original citizenship records.

When to approve a request for a change to the date of birth

There are some situations where it is reasonable to expect the decision-maker to approve a request to change a date of birth. The following are examples of such situations:

The applicant does not have to submit an IMM 1436, nor does the client have to provide supplementary documents. In these cases, the CPC will inform OSC of the change so that OSC can update their records by entering an NCB in FOSS. The information collected through the questionnaire (CIT 0464) will assist OSC in determining whether an investigation is necessary.

• Administrative error: (if CPC-Sydney issued the certificate with a typographical error). The error may have been as a result of incorrect data entry or because the client transcribed the date of birth incorrectly on the application form and the error was not caught during the application process. For example: Applicant’s date of birth per the IMM 1000 or Confirmation of PR is October 12, 1948. The client indicated 1948-12-10 on the application form and this was interpreted as December 10, 1948 on the certificate.
• Date of birth as per IMM 1000, Confirmation of PR, or PR Card: The certificate was issued using a date of birth on a passport or other document and the subject applies to have a certificate with the date of birth as per the IMM 1000, Confirmation of PR or PR Card. For example: Applicant applied for grant of citizenship in 1994 and initially requested a date of birth as per the IMM 1000. The certificate was issued using the birth date on the passport, which was different. The applicant requests a replacement certificate with the date of birth that appears on the IMM 1000.

Factors to consider

Information and documentation.

There is no one document or list of documents an applicant may use to substantiate the birth date change. In most cases, it is reasonable to expect the applicant will submit primary documents, including an original birth certificate or amended birth record from their country of birth. In other cases, the evidence submitted will consist of secondary documents such as birth or death notices, affidavits, entries in family records or census records. The decision-maker must review all the evidence submitted. The evidence includes documents and the completed questionnaire and, if applicable, the written decision from the OSC for why they refused the Request to Amend Immigration Record of Landing (IMM 1000) or Confirmation of Permanent Residence (IMM 5292). Some of the factors the officer should consider when reviewing documents include:

• When were the documents issued? Were they issued before the date of landing? Before the acquisition of citizenship?
• From where are the documents issued? Is it a country known for providing reliable documents or are most documents from this country considered to be unreliable?
• Do the documents meet the standards for that country?
• Are the answers to the questions in the Request to Correct a Date of Birth for Citizenship (CIT 0464) consistent with the evidence submitted?

Identity and misrepresentation

A change to a person’s biographical data can sometimes result in a change to the person’s identity. Changes to biographical data could also result in a person gaining an advantage to which they are not otherwise entitled. For example, a person may be changing the birth date in order to access pension benefits sooner than the person would normally be eligible. While the citizenship certificate is to reflect the true identity, the officer making the decision about a birth date change needs to be aware of the consequences of changing a person’s identity or biographical data. The following are factors to consider in order to determine whether there is an identity issue or whether the client may be misrepresenting the information for gain.

• Is this applicant requesting a minor change or a major change to a date of birth?
• Is this request accompanied by a request to change something else such as a person’s name or place of birth?
• Did the applicant initially present a “primary” document from one country and is now presenting another “primary” document from a different country?
• Is the applicant providing a document that they previously claimed was impossible to obtain? How did the applicant obtain this document?
• Does the change affect the person’s initial category of immigration to Canada? Does it affect the eligibility for sponsorship (i.e., age for sponsorship)? These cases should be referred to OSC for possible immigration investigation.
• Will the applicant receive benefits as a result of the change (e.g., is suddenly eligible for pension)?

Where the officer reviewing the file has any doubts regarding a person’s identity or where the officer suspects there may be misrepresentation, the officer will refer the case with information to CMB. In some cases, CMB will refer the case to OSC for possible immigration investigation where it appears the information may have affected the person’s initial right to enter Canada or initial right to sponsor or be sponsored.

Other considerations

The following list is not exhaustive but serves to provide the officer with some factors to consider when making a decision about a request to change a birth date. The factors are reflected in the Request to Correct a Date of Birth for Citizenship (CIT 0464) questionnaire.

• Timing of application: Why is the client requesting to change the date of birth at this time? When was the error discovered? If the client discovered the error many years ago, why are they requesting a change at this time?
• Date of issuance of documents submitted to support new date of birth: Can the client provide documents which predate the date the error was recognized? Are the documents issued as a result of the client recognizing that there was an error?
• Representation made to other organizations: Has the client tried to change the date of birth with other Canadian organizations (e.g., driver’s licence, health care, pension benefits, school records)?
• Decision made by OSC: What was the reason for the refusal by OSC? The information provided to OSC may be used in making a determination on the change of the date of birth.
• Previous steps taken to modify the date of birth: What attempts have been made to modify the date of birth? Has the client made continuous attempts to modify the date of birth since the error was detected?
• Motivation of the person: Are there benefits derived from the change of date of birth?
• Number of requests made to modify the date of birth: Is this the first time the client has tried to modify his date of birth? Has the date of birth been previously changed, such as with an adjustment certificate?
• Reliability/Validity of documents: Are there questions regarding the validity of the documents?
• Minor change vs. major change: Is the applicant requesting a change of a few days or many years?

Page details

Sample Letter Of Change Name Request: Free & Effective

In this guide, I’ll walk you through the steps to write a compelling and professional name change request letter, drawing on my personal experiences and insights.

Key Takeaways

• Purpose : Understand why a well-crafted Letter of Change Name Request is crucial for the legal, personal, or professional name change process.
• Structure : Learn the essential components of the letter to make it effective.
• Customization : Gain insights on how to personalize your letter to reflect your unique circumstances.
• Template : Access a ready-to-use template to streamline your letter-writing process.
• Tips : Benefit from expert tips to enhance your letter’s clarity and impact.

Step-by-Step Guide to Writing Your Letter

Step 1: start with your contact information.

Your letter should begin with your current name, address, and the date at the top left corner. This establishes your identity and provides a point of reference for the recipient.

Lisa Fang 123 Main Street Anytown, USA 12345 January 1, 2024

Step 2: Include the Recipient’s Details

Address the letter to the specific person or department handling name change requests. If you’re unsure, a general “To Whom It May Concern” is a safe option.

Step 3: Craft a Clear Subject Line

A straightforward subject line, such as “Request for Name Change,” immediately clarifies the letter’s purpose.

Step 4: Write a Polite Introduction

Begin with a polite greeting, then introduce yourself and state your request. It’s crucial to be concise yet informative.

Step 5: Detail the Reason for Your Name Change

Be transparent about why you’re requesting the change. Whether it’s due to marriage, divorce, or personal preference, a clear explanation helps the recipient understand your situation.

Step 6: Provide Necessary Documentation References

Mention any attached documents that support your name change, such as a marriage certificate or court order.

Step 7: Include a Call to Action

Politely request the recipient to process your name change and offer to provide additional information if needed.

Step 8: Close with Appreciation

Thank the recipient for their time and consideration, sign off with a respectful closing, and include your signature and printed name.

Tips from Personal Experience

• Be Specific : Clearly state your current name, the new name, and any specific details to avoid confusion.
• Maintain Professionalism : Even if the name change is for personal reasons, keep the tone formal and respectful.
• Follow Up : After sending your letter, consider following up to ensure it was received and to inquire about the status of your request.
• Keep Records : Always keep a copy of the letter and any related correspondence for your records.

Letter of Change Name Request Template

[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Recipient’s Name or Department] [Company/Organization Name] [Address] [City, State, Zip Code]

Subject: Request for Name Change

Dear [Recipient’s Name or To Whom It May Concern],

I am writing to formally request the change of my name in your records. My current name is [Current Name], and I would like to change it to [New Name].

This change is due to [briefly explain the reason, e.g., marriage, divorce, personal preference]. Attached, please find the relevant documents supporting this change, including [list documents, e.g., marriage certificate, court order].

I kindly ask that you update your records accordingly and inform me of any additional steps or documentation required to complete this process.

Thank you for your attention to this matter. I appreciate your assistance in updating my records to reflect my new name.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Engage with Us!

Have you ever written a Letter of Change Name Request, or are you planning to write one soon? Share your experiences or ask questions in the comments below. Your insights and inquiries not only enrich our community but also help others who might be navigating similar situations.

Frequently Asked Questions (FAQs)

To, The Manager, __________ (Bank Name), __________ (Branch Address)

Date: __/__/____ (Date),

Subject: Request for date of birth update in bank records

Dear Sir/ Madam,

This is to most humbly inform you that my name is _________ (Name) and I do hold a ________ (type of bank account) account in your branch bearing account number _________ (account number).

I am writing this letter in order to request you for updating the date of birth in the above-mentioned bank account. Unfortunately, the DOB (date of birth) mentioned in my bank account is __/__/____ (date) and which is incorrect. It is requested to kindly update the stated date of birth to __/__/_____ (date) as per the ID proof attached along with this letter.

As per requirement, I am enclosing a copy of _______ (customer request form/ ID proof/ KYC /any other relevant document) for your kind response. I shall be highly obliged for your quick response.

Thanking you, _________ (Signature) _________ (Your name), _________ (Contact number)

Incoming Search Terms:

• sample letter to the bank for updating of DOB in bank
• date of birth updation request letter to the bank

By letterskadmin

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Sample letter to make changes or correction in birth certificate

The pass port office nowadays insisting persons born on or after 1989 applying for passport to have a birth certificate and in every state, the corporations have computerized the data from the manual records and while on searching on line there are corrections, changes in the data like, name, date of birth, father's name, mother's name. So here is a sample letter to request the corporation authorities to do the needful and issue a fresh certificate.

From Saurabh S F/o S. Sona 28 Gandhiji Street Mattunga Mumbai 10. To The Corporation of Mumbai Mumbai 10. Sir, Sub: Correction in birth certificate - reg. While applying for the passport for my daughter as she had born on 2.8.1990, the pass port authorities are insisting an error free birth certificate and there is no provision now to substantiate with notary public certificate as per the new rules. But in the birth certificate of my daughter, there are errors in the name of the child, mother's name, father's name and I request the authorities to change accordingly and issue us with a fresh certificate. Some errors are found in manual certificate also and some errors are found in your on line database while entering. I have enclosed necessary documents for the purpose of change viz, Ration Card, Affidavit from Notary public, transfer certificate issued for my daughter from her school, original old certificate and a print out of computerized certificate for your necessary action. Thanking you in anticipation, Yours sincerely, S. Saurabh 11.2.2014 NB: There are other documents may be required and it may differ from state to state and also format may be slightly differ according to other corrections as the case may be.

Thank you for this informative article.

Thanks Milind for your remark on reading my article.

1. State the correct birth date, by mentioning the month in words and date with ending st, nd, rd, or th because it is easily readable. 2. Mention the wrong birth date mentioned in the same way. 3. The numbers and the alphabets of the months should be clear or bold so that the reader can easily understand the corrections to be made.

how to make changes in birth certificate if the surname has been spelled wrongly in school leaving certificate and even date of birth is wrong on school leaving certificate.but the details of school leaving certificate has been carried forward and is to be said as legal. please give advice how to make changes in birth certificate as per school leaving certificate.

Hi Shwan You have to approach to state government authorities with your plea along with a copy of birth certificate and school leaving certificate for correction in name. If the date of birth belongs to before October 1989, the effect to the notary public certificate is sufficient to deal for getting other documents like passport etc., If it is after October 1989, it may be difficult to have two different date of births as government has started registration of births mandatory. You may have to consult a lawyer to this effect.

What is the procedure to change the wrongly spelt father's and my name in the birth certificate? I born in Mumbai and we had relocated to Cuddalore, Tamilnadu, years back. Now I am 21. My birth certificate was issued by the Municipal Corporation of Greater Bombay and my father's name and my name is wrongly spelt in it and I need to correct it in order to apply for passport. What is the procedure to change it and do I need to go to Mumbai now for changing it?

Yes Mohamed Aamir You have to get it only from the place where you have born and for the people who born after 1989, the birth certificate with all its correct data is needed to apply for passport. Previously people managed with notary public affidavit but now it is not so. If you have any one in Mumbai now, you may approach through them otherwise you may have apply in person (though the data are now available in net) and the all the corrections you may have to do at once because authorities may not entertain one by one if applied later. So go through your current certificate these three details, date of birth (also check with your educational qualification certificates that the date is entered correctly), father's name and own name. I have done for my son in Chennai one year back (at his age of 21 for applying to passport) but in Chennai it was really cumbersome.

Hello All, Please assist me, my son is now 8 months old and in his birth certificate there is error with his name and we want to make correction in that, he born in Mumbai, so please help me to understand the procedure how i can make this changes in his birth certificate?

Sir ..my name is Seema sharma. My father's name is Badri Prasad Sharma. Shortly it as written as B.P Sharma in my school certificates. Whereas in others it's just Badri Prasad. And there is some error in my birth certificate. So what should I write my father's name in birth certificate. Can both be written? Please respond

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