presentation of thesis policy manchester

• Regulations  / PGR Presentation of Theses Policy

Presentation of Theses Policy

The Presentation of Theses policy is to be used by students to format their thesis for submission.

Our expectations of you under this policy:

This policy outlines the required format for the submission of a doctoral thesis.  It includes detailed guidance on how a thesis should be compiled.

Your expectations of us under this policy:

The University of Manchester will only accept a thesis for examination that meets the requirements set out in this policy.

View the full policy document

Who to contact.

Students should contact their Faculty/School Graduate Office in the first instance.

• See a list of School contacts

(University Switchboard) +44 (0) 161 306 6000

Open contact directory

The University of Manchester Oxford Road Manchester M13 9PL

Open campus map

Connect with us

Open social media directory

• MyManchester
• Faculty StaffNet

• PGR handbook - Faculty of Biology, Medicine and Health

Writing up and submitting your research

You can find up-to-date guidance on submitting your thesis on the Doctoral Academy website:

• Thesis submission

The guidance includes information on:

• plagiarism and referencing
• how to format and present your thesis
• using a journal format for your thesis
• electronic submission
• submission deadlines, including submission pending
• thesis binding
• the viva/oral exam
• getting your result.

Presentation of thesis

The University has a specific format required for PGR theses. You will find this detailed in the Presentation of Theses Policy .

If you have queries about presentation, you can ask staff in the Doctoral Academy , or ask them to have a look at a draft document.

Traditional and journal thesis formats

You may hear your supervisors or other PGRS talk about the different types of thesis format that are accepted for examination at Manchester.

These are currently defined as 'standard' and 'journal' format, although you shouldn't get too concerned about the terminology used. One format is not inherently better or more widely regarded than the other.

The standard thesis will have an introduction, literature review, materials and methods, results and discussion and conclusion, references and appendices.

The journal format thesis comprises chapters that have been written in the form of journal papers.

These may be papers that have been submitted to a journal, already accepted and published or chapters that are written as journal papers but are not yet or even are not intended to be submitted.

The advantage of this format is that it gives you the experience of writing in journal paper format. This format is increasingly popular in some disciplines, and yet may not be appropriate for all projects. Your supervisory team is the best place to start discussing your thoughts on this.

There is no requirement to request permission to submit in journal format. However, it is important that you discuss the relative merits of this format with your supervisory team, and ensure that you pick the right format for you and your project. Further guidance is available in Journal Format Theses - Guiding Principles for Students and Staff (PDF).

Submission pending

• Three-year PhD, MD and part-time - 12 months
• MPhil and 3.5-year PhD - 6 months

If you are a PGR on one of the programmes above and you do not submit by the end of programme, you may be able to register for the submission pending period.

You will need to have completed all your research (such as data collection and experiments) and should have a draft of the thesis completed (usually 80% of chapters in a reasonable draft form).

Your Student Support Administrator will provide details on registering for submission pending and paying the fee (£225 in the 2023/24 academic year).

You should be aware that during this writing up period, you are not considered to be a full-time PGR at the University.

You will still have access to facilities and your supervisory team will continue to support you towards submission of the thesis and preparation for the oral examination (as appropriate).

Once you enter submission pending, you may be returning to full-time work or be involved in a number of external activities that will reduce the amount of time that you have to spend on writing your thesis.

Please note that due to HMRC requirements, the University cannot make stipend payments to a PGR during the submission pending period.

Submission deadlines

It is important for your career development that you submit your thesis within the period of your programme as set out in your initial offer letter.

If you are eligible to use the submission pending period, remember that it will be increasingly difficult to find time to dedicate to completing your thesis once you are in full-time work.

Your final submission deadline will be stated on your original offer letter. If you are granted any periods of interruption or an extension to your programme, you will be notified of any change in your final submission deadline in the letter confirming this change to programme.

You will also see your submissions deadline displayed in eProg ('Thesis Submission Deadline' on the 'My Profile' page).

Extensions to final submission deadlines

Extensions to your final submission deadline will only be considered in exceptional circumstances and where permission is sought at least two months prior to the final submission deadline. Visit the Forms page on the Doctoral Academy website for the relevant forms to complete.

You will need to provide clear, documented evidence as to how your mitigating circumstances have impacted your ability to meet the deadline. Examples of appropriate exceptional circumstances can be found within the policy on circumstances leading to changes to postgraduate research study .

It is expected that your mitigating circumstances will have occurred within the submission pending period, or the last 12 months of a four-year programme.

Should your request for an extension to the final submission deadline be rejected, you will have the right of appeal.

Please note that even if you submit an appeal, you should still submit your thesis for examination by the final submission deadline.

Oral examination/viva

An integral part of the PhD/MD process is the oral examination (viva). This will take place at Manchester with your internal and external examiner.

The Academic and Researcher Development Team provide courses on preparing for this examination, and you will also receive guidance from your supervisory team on what to expect.

MPhil PGRs may have to undertake an oral examination, and this will be determined by the examiners following initial review of the thesis.

You may find it useful to refer to the full University policies on PGR examination .

Examiner recommendations

• A (i) no corrections
• A (ii) subject to minor corrections (four weeks to complete, exceptionally up to 12 weeks can be granted for completion of minor corrections)
• B (i) permitting submission of a revised thesis without further research and without further oral examination (six months to complete)
• B (ii) permitting submission of a revised thesis without further research but with a further oral examination (six months to complete, exceptionally up to 12 months)
• B (iii) permitting submission of a revised thesis with further research and with a further oral examination (12 months to complete)
• C (i) but award the degree of MPhil
• C (ii) award the degree of MPhil subject to minor corrections (four weeks to complete, exceptionally up to 12 weeks)
• C (iii) advising that the thesis be submitted, after revision, for examination for the degree of Master (six months to complete)
• C (iv) not permitting resubmission
• Your programme

PGR handbook - School of Environment, Education and Development

Thesis submission and examination

Submission pending.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply for a period of submission pending for the purpose of preparing the thesis for submission. A fee will be payable for any such submission pending registration that is granted by the University.

Thesis presentation

Your thesis should be presented in accordance with University of Manchester guidelines. The University has also prepared a statement on proofreading and some useful information about writing your thesis.

Thesis submission

It is expected that you will complete your PhD within the standard length of the programme. However, the University recognises that there may, on occasion be justifiable reasons for early or indeed late submission. You can also ask for permission to submit your thesis in the non-traditional format (eg three papers tied together).

Thesis submission and open access

Thesis examination.

You can expect your viva examination to take place around six to eight weeks after submission. To find useful information about your viva, tips on how to prepare and examination policies, please visit:

Results and award

The Doctoral Programmes Office will write to you with the outcome of your viva examination, along with the required next steps.

Thesis extensions

Please visit the 'Policies and guidance' section for more information about extending the 'Prescribed Period of Programme':

• Extension to thesis deadline

Registration on Submission Pending Period

You are expected to complete all research degree work, including the writing up of the thesis, within the standard period of the degree programme.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply to register for a period of submission pending for the purpose of preparing the thesis for submission.

To check eligibility and apply for the registration, please refer to the Faculty Guiding Principles and for the Submission Pending Period and the University Submission Pending Procedure for PGR Students and submit the application to the School PGR Office.

• Faculty of Humanities Guiding Principles for the Submission Pending Period
• Submission Pending Procedure for PGR Students

You are required to submit the thesis no later than the end of Submission Pending Period, providing six weeks notice is given and should follow the usual thesis submission procedures.

Progress will be monitored via eProg during the Submission Pending period. Students and supervisors should meet prior to the Submission Pending year to formalise the timetable for thesis writing and to agree on a schedule for supervision during this period. Students who have not submitted their thesis by the end of the Submission Pending period will have their automatic right to submit withdrawn.

To apply for registration to the Submission Pending period, please complete the Submission Pending Application form  in liaison with your supervisory team and send it to [email protected] . 

A £225 fee will be payable for the submission pending period registration. 

The thesis must be presented according to the University’s ‘Presentation of Theses Policy’. The document can be found here: 

• Presentation of Theses Policy

Theses that do not adhere to the University’s ‘Presentation of Theses Policy’ may not be accepted for examination. You must submit an electronic version of your thesis through the My Manchester portal .  We recommend using Firefox or Chrome for submissions. Please also ensure that your ‘pop up blocker’ is turned off.

Standard of written English and proofreading information

Theses must achieve a universally acceptable standard of writing. Prior to submitting your thesis, you are advised to have it professionally proofread and corrected. You can find more information about this in the following document:

• Guidance on Proofreading Your Thesis .

The final draft of the thesis should be submitted to your supervisor(s) before forwarding to the proof-reader.

University statement on proofreading

If a student chooses to approach another person to proofread their written work or seeks to use the services of a proofreading service or agency, they must take account of the following principles:

• It is the responsibility of students to ensure that all work submitted is their own, and that it represents their own abilities and understanding. Any proofreading of work that is undertaken by a third party must not compromise the student’s own authorship of the work
• Proofreading undertaken by a third party must not take the form of editing of text, such as the adding or rewriting of phrases or passages within a piece of student’s work
• Proofreading undertaken by a third party must not change the content or meaning of the work in any way.

No allowance will be made for English not being the first language in the examining of the thesis.

Notice of submission

To prepare your thesis submission, you must give at least six weeks’ notice through eProg. A ‘Notice of Submission Form’ must be completed six weeks prior to your intended submission; this is the first stage in the examination process. Please log in to eProg to give notice of submission.

Please read the University policies related to the thesis examination carefully before submitting your thesis.

• Examination of Doctoral Degrees Policy
• eProg Student Guide

Also, we recommend that you prepare for your eThesis submission in advance by:

• Familiarising yourself with the University's  Presentation of Theses policy
• Considering any third-party claims on the Intellectual Property (IP) and  copyright  of your thesis
• Considering and discussing with your supervisor the appropriate access level for your final thesis

Submitting a journal format thesis 

There is no requirement to request permission to submit in journal format. However, it is important that you discuss the relative merits of this format with your supervisory team, and ensure that you pick the right format for you and your project. Further guidance is available in  Journal Format Theses - Guiding Principles for Students and Staff .

Early submission or deadline extension

If there are mitigating circumstances that prevent you from submitting the thesis by the deadline, you must apply for permission to extend the deadline. Please contact your School PGR office for advice.

If you intend to submit your thesis early (three months before your programme end date for a full-time student or six months for part-time students), please contact your School PGR office to apply for special permission to submit early.

All applications for early or late submission need to be formally considered by your school office.

• Change of Circumstance Application Form

You should seek the advice of the Doctoral Academy when the thesis is nearing a standard suitable for submission and when to give notice of submission in eProg. You should also seek your supervisor’s opinion on your proposed submission date, though please note that whilst this is advised, you may decide when to submit and if to follow the advice of your supervisor(s). Equally, the agreement of the supervisor(s) to the submission of a thesis does not guarantee the award of the degree.

Submission  

The University of Manchester requires the mandatory submission of electronic theses for all PhD, Professional Doctorate and MPhil degrees through the University eThesis system. The Doctoral Academy has responsibility for the handling and processing of PhD theses. For further information on how to submit your thesis electronically please visit: 

You will need to upload to eThesis – Go to ' My Manchester ' and log in using your usual University username and password. We recommend using Firefox or Chrome for submissions. Please also ensure that you ‘pop up block’ is turned off.

Thesis binding

Bound copies of the thesis are not required. However, if you require your own copy, binding services include:

• U-Print.com
• MuPrint.com
• The Document Centre

Guidance for resubmission 

Resubmission procedures are identical to those for first submission except that you must pay a fee, when you submit your Notice of Resubmission form. You must submit a Notice of Resubmission form in eProg at least six weeks before you wish to resubmit. 

It is important that candidates who are required to resubmit their theses will be made aware of any points which the examiners require to be covered in the resubmission. Candidates are expected to liaise with the supervisor(s) regarding the nature of the revisions required. Should any of the points raised by your examiners be unclear you may ask for clarification from your internal examiner. When conducting the examination for a resubmitted thesis, examiners will pay particular attention to the manner in which the candidate has revised the thesis in response to their original report

Open access

What is open access.

Open Access (OA) means that items of scholarly work are made available online, in a digital format, at no charge to the reader and with limited restrictions on re-use.  The University Publications Policy which applies to all research staff and students sets out to ensure that output arising from publically funded research is widely disseminated and made freely accessible. The Policy is based on the Open Access requirements of various research funders:  the Higher Education Funding Council for England (HEFCE), the UK Research Councils (UKRI) and the Wellcome Trust. 

• The University of Manchester Publications Policy

For you, making your research Open Access can support the development of a researcher profile by increasing visibility of your research and allows you to gain experience of OA without compromising future publication strategies (many publishers do not consider a thesis to be a prior publication).

Postgraduate research thesis

The University's Presentation of Theses policy requires that all final postgraduate research theses are made Open Access within 12 months of submission unless an exception to the policy is required. You will select your preferred access level for your final eThesis submission. This is subject to approval by your supervisor. Most students will be able to comply with the policy by selecting either immediate Open Access or Open Access with a 12-month embargo. It may not be possible for some students to comply with the policy, in which case an exception to the policy can be requested. More information on access requirements for your final postgraduate research thesis can be found via the eThesis Support Service webpages:

• eThesis Support Service

Final eThesis submissions are available via the institutional repository, Pure , and discoverable via the University’s Research Explorer and Library Search .

For students funded by UK research councils, their PhD theses must also be made open access through the University’s repository (eThesis). Please see more information in the UKRI Terms and Conditions of Research Council Training Grants.

• UKRI Terms and Conditions of Research Council Training Grants

As a PGR student, what output do I make open access?

If you are publishing research outputs during your time at Manchester, you need to make them Open Access. There are two ways of doing this and the best option for you will depend on your funding situation and output type.

You may wish to publish your work Gold OA, where it’s immediately available on publication via the publisher’s website and with limited restrictions on reuse. This method is required by certain funders. Some publishers levy an Article Processing Charge (APC) for Gold OA, so it is worth investigating your funding options.

Alternatively, most authors will be able to make their work Open Access via a repository, a method known as Green Open Access. The Library can advise you on depositing the appropriate version of your work, and setting any embargo required by the publisher. There is no additional cost associated with Green Open Access.

Further information regarding different types of Open Access, institutional and funder requirements, how to deposit your publication and funding for APCs can be found here:

• Open Access

Appointment of examiners

Examiners are appointed by the candidate’s School and approved by the Chair of the School PGR Committee. Two examiners (normally one internal and one external) will be appointed, their function being to make a recommendation to the Committee about the award of a research degree. Your supervisor(s) must not serve as the internal examiner.

Consultation in the appointment of nominated examiners

You should be consulted when deciding upon appropriate examiners. Although you do not necessarily have the right to veto any particular nomination, you can appeal against an examiner nomination. If you are unhappy with the choice of examiners you should put your objections in writing to the Doctoral Academy .

Substantial grounds for objecting to a particular examiner might be:

• That the candidate has had too close a connection with either examiner, on either a personal or professional basis.
• That there is felt to be too close a relationship between the examiners themselves (e.g. they are partners/relatives or they are directors of the same company).
• That there is evidence of dispute between an examiner and the candidate.

Oral examination

All candidates for the degree of PhD and MPhil will be required to attend an oral examination. (There are circumstances, however, where the internal and external examiners may agree to dispense with the oral examination for an MPhil thesis.) The oral must take place without undue delay, normally within 12 weeks. The external examiner should liaise with the internal examiner on the timing of the examination of the thesis. The internal examiner may also consult the candidate’s supervisor(s) and the candidate about the oral examination arrangements.

Through the oral, the examiners satisfy themselves that the thesis is the candidate’s own work, and clarify any ambiguities in the thesis. It also allows the candidate to relate the thesis to a broader field of study, and to demonstrate a knowledge and appreciation of adjoining fields which is up to the standard expected for the award of the degree.

Oral examinations must be held on University premises and will be attended by all the examiners. It is the internal examiner’s responsibility to book a room and to notify the PGR Office in eProg, at least ten days in advance, of the date, time and room for the oral. Oral exams are automatically open to University staff, PGR students and the supervisors, but the candidate has the right to exclude any individual.

Useful links in preparation for your viva

• Postgraduate Online Research Training - Preparing for your viva video
• Good Viva video
• Viva Survivor video
• Vitae - Your viva

Submission and confidentiality of examination reports

Examiners are asked to ensure that there is no unnecessary delay between the examination of a thesis and their submission of a report. Completed examiners' reports (pre-oral and joint Examiners Report Form) must be submitted to eProg within five working days of the oral examination and will be made available to you via eProg once the recommendation has been ratified.

Examination policies

• Examination of Doctoral Degrees Policy  - full details of the regulations for examination of a PhD thesis
• Examination of MPhil Degrees Policy  - full details of the regulations for examination of an MPhil thesis
• Resubmission and Re-examination of Postgraduate Research Degrees Policy  - full details of the regulations for the examination of a resubmitted PhD or MPhil thesis
• Nomination of Examiners and Independent Chairs for PGR Degree Examinations Policy  - the regulations governing the nomination of examiners for thesis.

Criteria for the award of the degree 

A successful PhD thesis must show evidence of originality and independent critical judgment and constitute an addition to knowledge (such as can reasonably be achieved within the period of registration). Original research is not a basic requirement for the degree of MPhil in the way that it is for the PhD, although naturally it is not ruled out, but the candidate must demonstrate full knowledge of existing scholarship in the field specified by the thesis title, show competence in the relevant methods of research, and present material with clarity and evidence of independent judgment. 

Details of the possible outcomes of your viva examination can be found in relevant Examination Policies .

The Doctoral Academy will write to you with the outcome of your viva examination, along with the required next steps.

When you have been recommended for award of the degree, you will be asked to submit a final version of your thesis through electronic theses submission. 

When you have submitted your final thesis into the eThesis window and it has been checked against the Presentation of Theses Policy, your student record will be completed and marked for graduation.

Appeals procedure

In accordance with the University’s Regulations XIX governing academic appeals, if you believe your case has not been dealt with properly or that the outcome is unreasonable, you may appeal against this decision by writing to the University Student Appeals and Complaints Coordinator .   

Examiners will be made aware, that, under the University’s Regulations Governing Academic Appeals at Postgraduate Research Level, in the event of an appeal, and notwithstanding their confidential nature, the examiners’ reports would be made available later to the Graduate Appeals Committee. 

Before initiating an appeal, you are strongly advised to discuss the matter with your supervisor(s), or the School PGR Director or any other appropriate person in the School. If the matter remains unresolved, you may invoke the formal appeal procedure. 

• A basic guide to academic appeals

Important note: access to your IT account following degree completion

You have access to IT facilities including email, eProg and personal storage space during the prescribed period of your programme, the submission pending period and the time leading up to and including your thesis examination. Access to these facilities is terminated on the date of graduation. We, therefore, advise you to ensure all data and files you wish to retain beyond the date of your graduation are safely transferred ahead of that date to prevent loss of work.

Science and Engineering Doctoral Academy

Presentation regulations

The University of Manchester has produced regulations on the presentation of a thesis for examination.

The Doctoral Academy may refuse to accept a thesis for examination that does not conform to the Presentation of Thesis policy .

COVID-19 impact statement

As acknowledgement of the disruption that the coronavirus pandemic has caused, PGRs who wish to make their examiners aware of the impact COVID-19 has had on their research may prepare an impact statement for inclusion with the examination copy of their thesis. Examiners will be asked to take these impact statements into account when assessing the thesis, and PGR, at viva.

Details on what is required in the statement and how to include it in your thesis have been added to the Presentation of Theses Policy (section 6.3) but please also refer to the guidance document , discuss this with your supervisors and contact the Doctoral Academy if you have any further questions.

Research and Business Engagement

Visual identity.

Code of practice for postgraduate research degrees

Postgraduate research students are a key component of the University of Manchester's strategic vision. The University is an internationally distinguished centre of research. The University of Manchester - as expressed in the Our Future: Vision and Strategic Plan  - is a world-leading university recognised globally for the excellence of our people, research, learning and innovation, and for the benefits we bring to society and the environment. We endeavour to provide students with opportunities to excel in an environment that provides outstanding supervision, training and facilities.

This Code of Practice for postgraduate research degrees constitutes the central reference document for policies, procedures and good practice at the University of Manchester. It defines the minimum requirements for postgraduate research through full-time and part-time modes of study. It has been designed to ensure a high-quality framework is implemented and maintained consistently across the University. It sets out the responsibilities of the University, faculties, schools and supervisors so that students know what they can expect from the University. In return, it details the responsibilities of research students so that students know what the University expects of them. 

This code is an evolving document that will grow in line with national and international developments in graduate education and with the ever increasing levels of best practice in postgraduate research at the University of Manchester. Staff and students are encouraged to become actively involved in improving and extending the code. All feedback is welcome and should be directed to the Research Degrees and Researcher Development team in the Research Office.

Professor Melissa Westwood Associate Vice President for Research Director of the Manchester Doctoral College University of Manchester

The Code of Practice

The Code of Practice sets out the University of Manchester's framework in relation to the management and coordination of postgraduate research degrees both full-time and part-time.  The University is committed to ensuring the quality of every student's research experience and as such the code of practice defines minimum requirements to safeguard high standards of postgraduate research degree activity.

The Code of Practice should be read in conjunction with the University's  Ordinances and Regulations    and faculty and/or school handbooks as appropriate.

This Code is intended for use by academics, administrators, full time and part time postgraduate research students and is revised on a regular basis in consultation with its users and the University's Manchester Doctoral College Strategy Group (MDCSG). MDCSG is responsible for strategic and policy matters in relation to all aspects of graduate education and identifying and sharing good practice across faculties in graduate education work.  The group meets monthly.  

COVID-19 Information and Resources

Thesis Impact Statements:

• Presentation of Thesis Policy  - this procedure has been updated with details of how PGRs can include a COVID-19 Thesis Impact Statement if required.
• Guidance on Inclusion of COVID-19 Impact Statements in Thesis Submissions  - full guidance on the inclusion of a COVID-19 Thesis Impact Statement in the examination thesis. 

 Financial Assitance

• PGR COVID-19 Expense Fund  - Refer to this guidance if you wish to make an application to help cover unexpected research related expenses incurred due to COVID-19.  
• The  Living Cost Support Fund  is a University scheme that exists thanks to generous donations from alumni and friends who want to ensure that no Manchester PGR is left struggling. If you are experiencing financial hardship, either as a result of the COVID-19 crisis or otherwise, you can apply to the LCSF for support. 
• Submission Pending Fees  - Submission Pending fees have been waived for all PGRs who registered on their programme before September 2022. 

Generative AI - a Guide for PGRs

The following guide has been produced in order to support University of Manchester PGRs in becoming AI literate whilst we wait for national guidance and sector (research councils and other funders, regulatory bodies, universities, and academic publishers) consensus on this issue.

Supporting AI literacy is one of five University of Manchester AI Principles :

• Support PGRs and staff to become AI-literate.
• Equip staff to support PGRs to use generative AI tools effectively and appropriately.
• Adapt teaching and assessment to incorporate the ethical use of generative AI and support equal access.
• Ensure academic rigour and integrity are upheld. Specifically, AI use by staff and PGRs should be open and attributed.
• Work collaboratively to share best practice as the technology and its application in education evolves.

What is Generative Artificial Intelligence?

Machine learning and other forms of AI have been widely available for many years’ e.g. predictive text, spelling/grammar checkers and social media algorithms. However, new tools such as Chat GPT, Microsoft Bing, and Google Bard (among others) have heralded a new era of generative AI.

Generative AI allows users to ask a computer system to perform a task that previously required human intelligence. They allow users to create new content without specialist skills and/or knowledge.

Futurepedia is the largest directory of AI tools and is updated daily, many of the tools are free to use.

Understanding the Limitations and Risks

Generative AI presents huge opportunities with respect to learning and research. However, choosing to use these tools is not without limitation and risk. These need to be considered and discussed with your supervisor(s) before you use them.

Limitations:

• Accuracy and reliability : data and information contained within generative AI tools is garnered from a wide range of sources, including those that are poorly referenced or incorrect.
• Fabrication of facts : AI generative tools have the potential to fabricate facts or generate false information.
• Data cut-off : AI generative tools have a knowledge cut-off point, meaning they were trained on data up until a specific date.
• Creation of fictional sources and bibliography : AI generative tools can generate content that includes fictional sources or references.
• Perpetuate and generate bias and stereotypes : generative AI tools produce answers based on information generated by humans which may contain societal biases and stereotypes which, in-turn, may be replicated in the generative AI tool’s response.
• Favour towards Western perspectives : AI generative tools may exhibit a bias towards western perspectives due to the majority of training data being from western sources.
• Prone to user ability to form an input : The quality of the output generated by AI tools can be influenced by the user's ability to provide clear and concise input. If the user does not effectively communicate their intentions or the desired outcome, the generated content may not meet their expectations or requirements.

As PGRs, you are responsible for maintaining a high standard of academic integrity and if you use generative AI you could be running the risk of committing academic or research malpractice .

Academic malpractice is any activity – intentional or otherwise – that is likely to undermine the integrity essential to scholarship and research.

For example:

• Plagiarism / misrepresentation - if you present generative-AI produced research or incorporate generative-AI produced (third-party) material as your own . You should not present content/text fully generated by AI in any assessed material as your own work. Your work must be original and authentic.  
• Fabrication or falsification - if you use generative AI to create or manipulate data/imagery/consents/references for your research.
• Proofreading – if you use generative AI as a proofreading tool, you should be mindful of the university proofreading policy and ensure that the tool is not used to change the content and meaning of your work.
• Cheating -  if you use generative AI as support in an viva examination or during an online or invigilated exam (where your programme includes taught courses)  

PGRs should refer to the University of Manchester’s Code of Good Research Conduct , the Academic Malpractice Procedure and the Guidance to students on plagiarism and other forms of academic malpractice .

Appropriate Use of Generative AI

The appropriate uses of generative AI tools are likely to differ between academic disciplines and so engagement and dialogue between you and your supervisor(s) is important in establishing a shared understanding. [1]

Given that technology continues to evolve this dialogue should be regular and ongoing.

At a basic level generative AI tools could help you to generate ideas, explore key research themes and plan research projects. For example, generative AI could be used:

• To enhance accessibility and inclusion e.g. through captioning and audio description, text-to-speech and speech-to-text and assistive technologies.
• To help improve writing skills , for example by correcting spelling/grammar mistakes e.g. Microsoft Word spell/grammar checker and Grammarly.
• To revise your own knowledge on a topic e.g. asking it to summarise key information on a topic you have already researched or asking it to summarise a longer piece of text to check your interpretation.
• To support critical thinking skills ; for example, you could ask it to challenge your key points to help you identify potential gaps and strengthen your arguments.
• To develop understanding of complex concepts or apply discipline knowledge in new contexts.
• To generate initial ideas ; for example, if you’re struggling with writer’s block, it can be used to draft ideas, plans, or structures that you can adapt based on your own understanding of the topic.

Mitigating Risk when Using Generative AI

If using generative AI tools it is important that you use them safely. Listed below are some things to consider that will help you to avoid committing academic malpractice when using AI.

• Apply Critical Thinking : Always evaluate the accuracy and reliability of the output.
• Ethics : Ensure that your research adheres to ethical guidelines and be mindful of GDPR laws and Intellectual Property. Avoid inputting personal information or data when using AI tools. Respect privacy, obtain necessary permissions, and handle sensitive data responsibly.
• Transparency : It is important to be transparent about your use of generative AI in your research papers and presentations. You should correctly cite the AI tools that you used and provide the link(s) to the documentation for these tools. 
• Keep Records : Keep careful records of how you have used generative AI in your research and ensure that your supervisor(s) are aware of your use of generative AI. You should record any discussions in eProg.
• Seek Collaboration and Feedback : AI is a rapidly evolving field, collaboration with peers, mentors, and experts in the field can greatly enhance your understanding of AI tools and techniques and enable us to share best practice.  
• Keep up-to-date : This is a fast-paced domain and new tools and models are released almost on a daily basis. Keep reviewing the documentation and release notes of the tools you are using for any changes and improvements in the models used.

[1] We acknowledge that some PGRs will already be conducting research on or with generative AI, and will have already gained the necessary approvals (including ethical) for their research topic and methodology. Please check with your supervisor(s) if you are unsure.

Research Culture and Environment

Postgraduate researchers thrive when immersed in a stimulating and challenging research environment, but only when this is set in an open, inclusive and supportive community that places PGR wellbeing and development at its core. The Royal Society defines research culture as “…encompassing the behaviours, values, expectations, attitudes and norms of our research communities. It influences researchers’ career paths and determines the way that research is conducted and communicated.”

UoM and the Doctoral Academies are committed to delivering a healthy and positive PG research culture across our Institution, and throughout our postgraduate programmes and activities. We define Research Culture as encompassing the environment in which all research is designed, conducted and communicated, and set as core goals:

• To promote a healthy research and learning environment that is founded on clear expectations, values and behaviours between PGRs and their academic networks;
• To provide training, opportunity and support, which maximise inclusion, equality, and development of PGRs across our institution;
• To place strong emphasis on the wellbeing of PGRs and broader academic activities including social and societal impact and career development;
• To embed our PGRs in a community that values respect, collegiality and collaboration and which empowers PGRs to excel and succeed.

PGRs will only be offered a place on a research degree where they can be provided with a fully supportive research environment. Doctoral Academies should ensure that the following criteria are met when assessing the research environment:

• Supervisory arrangements specified within this code of practice are met or exceeded and that prospective supervisors have the relevant experience and related record of published research. 
• Evidence at discipline level of appropriate national and international excellence in research.
• Appropriate access to library and computing facilities which as a minimum will include individual access to a computer with email and internet access and printing facilities.
• All PGRs in attendance at the University should where possible be provided with a designated study area with appropriate desk space, computing resources and experimental equipment to embark on and complete the research degree. Split-site / joint / dual award PGRs should where possible expect the same facilities as on-campus PGRs when in Manchester.
• PGRs should have appropriate access to facilities regardless of mode of study.
• PGRs are provided with the appropriate skills training. 
• Research groupings should be fostered with a critical mass of researchers and research students in the same or related disciplines that enable PGRs to interact with peers.
• An active research environment should be developed internally which enables PGRs to participate in research seminars, participating both as listeners and presenters. PGRs should be encouraged to participate in external symposia, conferences and workshops and publish within respected, and where possible refereed journals and publications.
• Where appropriate, clear policy and guidance on publication rights, including joint authorship, which encourages students to publish their work should be communicated to PGRs.
• Research equipment and funding available to the student should be sufficient to allow the PGR to complete their research degree.
• PGRs are expected to respect the research environment and ensure their research within this environment does not lower standards for other research students.
• Access to sufficient and appropriate support and wellbeing services.

Applications and Admissions

The University policy on postgraduate applications and admissions can be found on the recruitment and admissions policy and good practice website . Any queries in relation to the admissions process may also be directed to:

The Postgraduate Admissions Office The University of Manchester Oxford Rd Manchester Tel:  +44 (0) 161 275 4740 Email:  [email protected]

Registration and Induction

Registration is a two-step process.  Students must first register with their school or faculty (academic registration) and then pay their tuition fees (financial registration). From September 2006, students will be able to complete both registration processes online.  Alternatively, Schools or Faculties should advise students of their allocated time to attend a central registration venue for financial registration. Every student must register on their research degree at the beginning of their studies. For as long as a student is following their research degree they must remain registered with the University and pay the appropriate fees. Further information relating to the registration process and a registration guide is provided by the Student Services Centre .

• Principles of induction and transitional support for students  (.doc)

Professional and Career Training and Development

Postgraduate researchers (PGRs) make a significant contribution to the University’s research excellence and reputation and the University is committed to creating an environment that allows all PGRs to strive for excellence and develop to their full potential. The provision of the highest quality professional and career development, training and opportunities supports PGRs to complete their research degree and successfully transition to the next stage of their career.

The University's  Postgraduate Researcher Professional and Career Training and Development - Statement of Expectations  provides information on the following:

• Professional and career training / development expectations
• Intitutional responsibilities
• Supervisor responsibilities 
• PGR responsibilities 
• Typical core training / training and development timeline

Postgraduate Researchers and Teaching 

PGRs are encouraged to engage in professional and career development training and opportunities during their research programme and teaching is one type of such activity that PGRs may consider.

Graduate Teaching Assistants (GTAs) are an integral and valued part of the teaching community, but it should be noted that their primary role is research and their GTA activities should therefore not take precedence over the requirements of their research programme.

The following guidance outlines our key principles, the expectations upon those involved in teaching activity and provides information about teaching opportunities, training and support.

Guidance on Graduate Teaching Assistants (GTAs)

Supervision

The University's Supervision Policy for Postgraduate Research Degrees contains information for postgraduate research students and academic and administrative staff in Schools and Faculties to inform on procedures and policy relating to the supervision of postgraduate research students. This supervision policy document relates to all research degrees across the University, not just doctoral degrees, and also includes collaborative research degrees.

The supervision policy document provides information on the following:

• Supervisory Teams
• Appointment of Supervisors
• Supervision Responsibilities
• Supervision for collaborative research degrees
• Absence or Change of supervisor
• Staff Development for Supervisors

Revisions to Supervision Policy for Postgraduate Research Degrees

• Revisions - October 2022
• Revisions - January 2022
• Revisions - August 2020
• Revisions - November 2016
• Revisions - February 2014
• Revisions - December 2011
• Revisions - November 2008
• Revisions - September 2007

Supporting information

• Supervisory Activities (Further Guidance)
• Guidance for managing PGR students transferring from another institution Gives details on the administrative process for managing a change of institution
• External Supervisor Engagement Form [July 2020] To be used when retaining or appointing an external supervisor for a doctoral programme

Progress and Review

The University  Policy on the Progress and Review of Postgraduate Research Students   provides information on policy and procedural issues in relation to the progress and review of postgraduate research students throughout their degree. The policy document provides information on the following:

• Meetings with supervisors
• Formal progress meetings
• Reports and presentations
• Progress record
• Continuation and transfer
• Unsatisfactory progress

Revisions to Policy on the Progress and Review of Postgraduate Research Degrees :

• Revisions - Nov 2023
• Revisions - Oct 2022
• Revisions - May 2021
• Revisions - September 2015

Related Documents :

• Policy on Recording and Monitoring Attendance
• Guidance on monitoring PGR Attendance and Engagement in PowerBI

Changes to Degrees

Change of Circumstances Policy for Postgraduate Research Students  [now updated to include COVID-19 related mitigating circumstances]- previously the  Policy on Circumstances Leading to Changes to Postgraduate Research Stud y, July 2012.

This policy should be considered alongside the following:

Procedural Documents

• Extensions Procedure for Postgraduate Research Students  
• Interruptions Procedure for Postgraduate Research Students
• Official Leave of Absence for Postgraduate Research Students
• Sickness Procedure for Postgraduate Research Students
• Submission Pending Procedure for Postgraduate Research Students
• Withdrawals and Terminations Procedure for Postgraduate Research Students

Associated Guidance Documents

• PGR Parents: A Toolkit  - Summary of policy in relation to PGR Parental Leave / details of PGR Parent support services available.  
• Procedure on Fitness to Study
• Statement of Fitness to Work (PGR Students) Guidance Notes (September 2010)
• Certification of Student Ill Health - PGR Student
• PGR Fees during interruption (June 2013) - Provides guidance to administrators on the fee process during an interruption.
• End of year examination and registration guidance  - Provides guidance on re-registration of PGR students where their registration date falls outside progression
• Health & Safety in Off Campus Work including field work, field trips and business travel  - This guidance document covers a wide range of health & safety issues in fieldwork; including offsite visits and travel to the UK and overseas.
• Student Protection Plan - Policy on Refunds and Compensation - This policy outlines the University’s approach to considering whether tuition fees and other relevant costs should be refunded and/or compensation should be offered in circumstances where the University is no longer able to protect continuation of study for students

Revisions made to the Policy and to the former supporting procedural documents: 

• Revisions to Change of Circumstaces Policy for Postgraduate Research Students: Oct 2022 ,  June 2020 ,  Sept 2018 ,  June 2012 ,  May 2012 ,  Sept 2010 ,  Sept 2009 ,  Sept 2007
• Revisions to the Official Leave of Absence Procedure for Postgraduate Research Students - Oct 2022
• Revisions to the Maternity, Adoption and Paternity Leave Policy [June 2014]
• Revisions to the Sick Leave policy for Funded Postgraduate Research Students [June 2014]
• Revisions to the Maternity, Adoption and Paternity Pay Policy for Funded Postgraduate Research Students and the  Maternity Leave and Adoption Leave Guidance on Procedures for Postgraduate Research Students: June 2014

Submission and Examination

Electronic Thesis Submission

All postgraduate research students are required to submit electronic versions of their thesis or dissertation ( examination and final corrected versions ) via  eThesis submission  in MyManchester. This includes all doctoral students, MPhil students and research Masters students.

Theses Presentation

• Presentation of Theses Policy [Nov 2023]
• COVID-19 Thesis Impact Statement Guidance [July 2020]
• Presentation of Dissertations Policy: Master of Science (MSc)   [Nov 2023]
• Journal Format Theses - Guiding Principles for Students and Staff  [February 2017]

Nomination of Examiners and Independent Chairs

• Nomination of Examiners and Independent Chairs for Postgraduate Research Degree Examinations Procedure   [Nov 2023]

PGR Examinations

• Examination of Doctoral Degrees Policy  [June 2022] 
• Examination of Master of Philosophy (MPhil) Degrees Policy  [June 2022] 
• Oral Examination Procedure for Postgraduate Research Degrees  [June 2022]
• Resubmission and Re-examination of Postgraduate Research Degrees Policy  [June 2022]   
• Examination of Master of Science (MSc by Research)  [June 2022] 

PGR External Examiners - Payment Process and Guidance Documents

• External Examiner Payment Process Document  
• External Examiner Confirmation Letter Template  
• PGR External Examiner Supplier Route e-Mail Template  
• Payment of Examiners – PR7 Form
• Payment of Examiners - PR7 Guidance Document

PGR External Examiners - Employment Status and Right to Work Guidance Documents

• Guidance for PGR Admin - External Examiner Appointment, Right to Work and Payment Flowchart
• External Examiner Home Office Guidance (UKVI Right to Work)
• External Examiner Right to Work FAQ  

For enquiries in relation to EE RTW and Visas for Overseas External Examiners please contact People & OD . 

Academic Malpractice and Plagiarism

• Academic Malpractice (including Plagiarism) Procedure

Posthumous and Aegrotat Award Postgraduate Research Degrees Policy

• Posthumous and Aegrotat award of Postgraduate Research Degrees Policy [July 2020]
• Summary of Posthumous policy changes [July 2020]
• Summary of Posthumous policy changes [June 2014]

Summary of changes to policy documents

Revisions to Thesis Presentation Policy:

• Revisions - Presentations of Thesis Policy [June 2022]
• Revisions - Presentation of Theses Policy [July 2020]
• Revisions - Presentation of Theses Policy [April 2019]
• Revisions - Presentation of Theses Policy  [February 2017]
• Revisions - Presentation of Dissertations Policy  [February 2017]
• Revisions - Presentation of Theses  [June 2014]
• Revisions - Presentation of Theses    [February 2013]
• Revisions - Presentation of Theses    [November 2008] 
• Revisions - Presentation of Theses    [September 2007]

Changes to PGR Examination Policy:

• Summary of policy changes - PGR examinations [June 2022]
• Summary of policy changes - PGR examinations  [June 2017]
• Summary of policy changes - PGR examinations  [November 2016]
• Summary of policy changes - PGR examinations  [June 2016]
• Summary of policy changes - PGR examinations  [May 2012]
• Summary of policy changes - PGR examinations  [November 2011]
• Summary of policy changes - PGR examinations  [September 2009]

Supporting Wellbeing and Mental Health

The wellbeing and mental health of our postgraduate researchers (PGRs) is of paramount importance to the University. We are committed to providing an environment in which postgraduate researchers can thrive, enjoy their experience and develop to their full potential.

The University recognises that during their research programme, PGRs will face a wide range of experiences and challenges and this may lead to the need for support and guidance for a variety of non-academic or wellbeing and mental health issues.

The aim of this section of the Code of Practice is to direct PGRs, PGR supervisors and professional services to the wide range of support, from suggestions on how to maintain wellbeing to specialist mental health support, that is available through the University.  

Resources for PGRs

New to Postgraduate Research

Starting a postgraduate research programme can be daunting, the online  resource aims to lessen concerns and give postgraduate researchers ideas on where to go for help and support .

https://www.welcome.manchester.ac.uk/starting-pgr

Six Ways to Wellbeing and Mindfulness for PGRs

The University’s Six Ways to Wellbeing are actions which all members of the University are encouraged to incorporate into their daily life, to help them feel good and function well. For ideas on how PGRs can use this framework please see Six Ways to PGR Wellbeing and the wellbeing for PGRs resources  on Student Support. Developed by a PGR the Mindfulness for Postgraduate Research resource applies mindfulness to the day to day challenges of postgraduate research. 

The Wellbeing Thesis

Recognising the distinctive challenges that PGRs can experience, the University of Derby, King’s College London and Student Minds have developed an open access web resource to support postgraduate researchers’ wellbeing, learning and research. It is free to use and can be accessed here .

Protecting your mental health: A practical guide for postgraduate research students in STEM

This guide is designed to help STEM PGRs develop the skills to protect their mental wellbeing as they navigate their journey as a research student.

Researcher Development Training

The Researcher Development team, and the Library’s My Research Essentials programme , offer a range of training and support on topics such as ‘shut up and write’, overcoming imposter syndrome, perfection and mindfulness. Please check the Researcher Development website.

Student Support

Additional information and support on issues such as housing, finances, visas and a A-Z of all University Services please see the University’s student support pages .

PGR Carer's Policy

The University recognises that some Postgraduate Researchers (PGRs) have, or will take on, caring responsibilities, and wishes to support those PGRs balancing research and care. Read the policy . 

The Counselling Service

The Counselling Service is open to all students, including postgraduate researchers. The Service is aware of the unique nature of the issues that PGRs experience and the support they offer takes into account the distinct experience of PGRs; this is applicable to individual appointments as well as other resources such as workshops and online tools. Workshops are open to all and some cater specifically to PGRs, for example, Managing PhD Stress . The service signposts to wellbeing apps of most relevance to PGRs and there are useful interactive resources on relevant topics such as procrastination .  

Disability Advice and Support Service (DASS)

The Disability Advisory and Support Service (DASS) provides an accessible and inclusive service for all students, including postgraduate researchers, who have a disability to access the support they need. The type of support ranges from assistive software to specialist equipment. You can book a quick query appointment to access the support you need.

24 Hour Mental Health Helpline

Mental health support from trained counsellors and advisors who are ready to listen and provide help on everything from emotional and physical health, mental health, relationships, managing stress and anxiety, money issues and more. The confidential helpline is available 24/7 on 0800 028 3766. More informaiton is available at this link . 

QWell provides free, safe and anonymous online mental health and wellbeing support any time, any day.

Help in A Crisis

Text - Shout is the UK's first free 24/7 text service for anyone in crisis anytime, anywhere. It's a place to go if you're struggling to cope and you need immediate help. TEXT Shout to 8528.

Phone - The Samaritan: Freefone 116 123 or 0161 236 8000 charged at a local rate. Available 24 hours a day, seven days a week, to talk confidentially about any problem, however big or small.

Online - Manchester Nightline Nightmail is available 24/7. All emails are scrambled as they arrive to keep anonymity, email [email protected].

Resources for PGR Supervisors

PGR Supervisor Toolkit

Supervisors play a vital role in supporting the wellbeing of PGRs. The PGR Supervisor Toolkit has a dedicated section on wellbeing and student support which contains useful signposting information for supervisors. Supervisors can also watch the Supervising Stressed Students video and refer to the guidance on how to spot the signs of stress . 

Two online modules, originally developed by the University of Durham have been adapated for supervisors at the University of Manchester. 

Supporting PGR Mental Health and Wellbeing for PGR Supervisors  -  An overview of mental health within the context of postgraduate research and guidance on how supervisors can identify, respond to and support PGRs in distress.

Case Studies for PGR Supervision in the Context of Mental Health Difficulties   - Case studies are used to examine the process of PGR supervision when a supervisee is experiencing difficulties. 

Supervisors Flowchart

This flowchart guides supervisors through different levels of support that PGRs may need and includes questions to ask along with signposting to training and resources. 

Counselling Service Training for Staff

There are two online resources for all staff. Supporting Students will help you understand how to support wellbeing and Identifying and responding to student mental health problems uses short videos to take you through a number of scenarios to help you think through what might be helpful responses, including when to refer to other sources of help and support. 

In addition to the online resources, regular face to face training sessions are provided.

Student Mental Health Matters: spotting the signs, knowing what to say and what to do is an interactive session held via zoom. Further information and booking can be found via the staff  training catalogue .

Crisis Pathway

If you have significant concerns about someone then please refer to The Crisis Pathway Poster . 

Resources for Professional Services  

The model of student support, including support for PGRs, is structured in to a stepped model of care, moving from prevention through support to more formal intervention. You can access the Counselling Service interactive presentation on the Stepped Care Model to find out more.

The Counselling Service’s online resources for all staff are aimed at helping you to understand how to support wellbeing - Supporting Students and at helping you to think through what might be helpful responses, including when to refer to other sources of help and support - Identifying and responding to student mental health problems .

The PGR wellbeing project developed an online resource for professional services colleagues services colleagues outlining the distinctiveness of the postgraduate research experience and how that may impact on the type of support that PGRs need.

Please ensure The Crisis Pathway Poster is prominently display in professional services offices. 

Research England/Office for Students Catalyst Fund Project Update - University of Manchester PGR Wellbeing Project 

A short video update on the progress and impact of our project as presented to the UKCGE Mental Health and Wellbeing Conference May 2021.

Intellectual Property

The University of Manchester Innovation Factory is the managing agent of The University of Manchester for intellectual property commercialisation.  The Innovation Factory is responsible for the University's IP and Confidentiality Guide  and further support and guidance on intellectual property, including information on copyright, can be found on the website.

The following links also provide some useful supporting information to help you understand intellectual property and copyright:

• Intellectual Property and Confidentiality: A Researcher's Guide
• Library copyright guide

Collaboration

Collaborative Postgraduate Doctoral Research Programmes (Split-Site, Joint and Dual Awards)

• Collaborative Postgraduate Doctoral Research Programme Policy  (July 2023)

Procedures 

• Management of Split-Site Doctoral Research Programmes  (July 2023)
• Management of Dual Award Doctoral Research Programmes  (July 2023)
• Management of Joint Award Doctoral Research Programmes  (July 2023)

Forms 

• New Split-Site Programme Approval Form
• New Collaborative Doctoral Programme Approval Form
• New PGR Programme Approval Procedure
• Individual PGR Collaborative Study Plan Template 

Pure Awards Management Guide - PGR

• A  guide  explaining how PGR Teams can record studentships on Pure

Visiting Research Student

The  Visiting Research Student Policy  [October 2019] provides guidance for students and staff on how to manage and administer research students who visit the University of Manchester on a short-term basis for more than 1 month and less than 12 months.

 The policy document provides information on the following:

• Definition of a Visiting Research Student
• Attendance requirements of a Visiting Research Student including guidance for students who may have visa restrictions
• Information for students who wish to take taught units whilst attending the University of Manchester as a Visiting Research Student
• The application and induction process for a student attending the University as a Visiting Reseach Student
• The responsibilities of the supervisor of a Visiting Research Student
• The responsibilities of the Visiting Research Student
• Exchange students

Summary of Changes February 2018

PGR Travel Guidance for Administrators

Pgr travel - an administrator toolkit.

Postgraduate Researchers travelling for any reason whilst on their programme of study, will need to conduct a travel risk assessment, see pre-travel approval and then make travel arrangements, ensuring adequate travel insurance is in place. This page provides advice and guidance for Postgraduate Research Administrators supporting PGR students with their travel arrangements. 

This webpage includes links to the following tools useful to PGR Students and PGR Administrators:

• PGR Travel Authorisation Form (TAF) for Doctoral Students 
• University of Manchester Travel Policy
• Safety Services Travel Resources
• Travel Risk Assessment Flowchart
• Further Support and Guidance
• University of Manchester Travel Insurance
• Export Control Flowchart

Pre-Approval

Travel authorisation.

Students must obtain approval in advance of any period of travel away from the University. Failure to obtain approval before travel may result in the traveller not being covered by the University insurance. 

The University of Manchester Travel Policy sets out the requirement for the University to have a Pre-Travel Authorisation (PTA) process in place for International travel, but is good practice for all destinations.   

PGR Administrators can direct PGRs to use the PGR Travel Authorisation Form (TAF) for Doctoral Students to be completed before they travel. This form sets out a checklist for students to ensure that they have carried out all the required steps and have obtained approval before they travel.

Students must declare: dates of the travel; the purpose of the trip; their funding source/s; their health and safety arrangements; their travel insurance cover arrangements (if not covered by the University policy); that they have made necessary visa arrangements (where applicable); that they have read and understood all the relevant policies and procedures; that they understand how to claim expenses; that they have obtained research ethics approval (where relevant). 

PGR Pre-Travel Responsibilities

• Complete and submit the PGR Travel Authorisation Form (TAF) for Doctoral Students
• Obtain approval for the period of travel. 
• Carry out a risk assessment  and get Ethical Approval (where relevant). Administrators can refer to the example  Ethical Approval/Risk assessment approval workflow for guidance. 

Pre-Departure

Travel insurance.

Once travel authorisation has been granted consideration should be given to the necessary insurance required in order to travel and any additional support that may be needed.

The University Travel Insurance website provides details on the cover provided by the University for students.

For clarification on any aspect of the policy as it relates to PGR you can contact the Insurance Office .

Please note the following details relating to PGR Travel insurance:

• If a PGR student attends visits, conferences, placements and fieldtrips as part of their programme of studies and it is a mandatory requirement for them to attend, then their travel is covered by the University insurance (this includes students who book their own travel or travel is paid for by a third party, subject to T&C and exclusions).   
• Non-regulated accommodation e.g. private sub-lets and Air-BnB are not covered for insurance purposes
• Students undertaking any period of personal activity during their travel will require their own personal travel insurance.  The student is only covered for the period of the trip that is for University business.
• All travel must be booked through The University of Manchester’s Travel procurement contractor Key travel .
• If a student undertakes a placement, approved by the School with the required risk assessment, that is not a compulsory part of their PhD, but significantly enhances the PhD, and they do not take an interruption for the period of time away from the University, the student will be covered by the University’s Travel insurance.  There should be a contract in place between the institution/placement in order for the student to be covered. 
• The University cannot provide advice on personal travel insurance.
• Student placements in the UK are not covered by the University Travel Insurance
• If the situation in country changes before/during travel, another risk assessment should be carried out.

International Travel Destination Advice

PGR students and staff should refer to the Foreign and Commonwealth Office (FCO) website for the latest travel advice relating to their destination.

Disability Support

Students requiring disability support when travelling should also refer to the Disability Advisory and Support Service Travel Support website.

Export Control

PGR students travelling internationally need to be aware of the export controls that apply to goods, technology, software and/or knowledge “exported” outside of the UK (this includes carriage of a laptop on trip). The Export Control Organisation provides online checker tool which help to establish if items/knowledge are controlled and require an export control licence.

PGR Pre-Departure Responsibilities

• Use the pre-travel self-checklist on the University insurance page to prepare themselves for travel. 
• Purchase personal travel insurance where appropriate.
• Obtain all required travel documentation (e.g. visa).
• Obtain Travel support from Disability Advisory and Support Service where appropriate.
• Refer to the Export Control Flowchart and carry out an online check / contact the University’s Export Controls Compliance team at  [email protected] if in doubt.

Travel Bookings

Key travel is The University of Manchester’s Travel procurement contractor.  PGR students can create their own itinerary through “ Look not Book ” access in key travel.  ‘ Arrangers ’ will need to approve and book any PGR student travel arrangements through Key Travel. 

Please see the Travel Booking webpages for full details.  

The PR7 process should be used to process expenses once the travel is completed.  

PGR Travel Booking Responsibilities

• Create own travel booking for approval through Key travel .

Quality Assurance

Annual monitoring.

Guidance on the Annual Monitoring of the Provision of Research Degrees   (October 2019)  

• Revisions - guidance on the annual monitoring of the provision of research degrees  (October 2019)
• Revisions - guidance on the annual monitoring of the provision of research degrees  (February 2011)

Programme Approval

Procedure for the Approval of New Postgraduate Research Degrees  (Nov 2023)

New PGR Programme Approval Form  (Nov 2023)

Guidance for Producing Postgraduate Research Programme Specification

Guidance for Programme Unit Specifications

Programme Unit Specification Template

Programme Changes

Procedure for Amending or Withdrawing Postgraduate Research Degree Programmes  (Nov 2023) 

Amendment of PGR Degree Form

Withdrawal of Degree Form

Student Representation

Student Representation Policy for Postgraduate Research Students  [June 2019]

Appeals, Complaints and Discipline

Appeals and complaints are overseen by the Division of Teaching, Learning and Student Development, and conduct and discipline of students is overseen by the Division of Campus Life, within the Directorate for the Student Experience.

If you wish to submit an appeal or complaint you should try first to resolve this informally via the relevant Doctoral Academy .

If the appeal or complaint is not resolved at the informal stage you can then invoke a formal academic appeal or complaint in writing to the Faculty Office on the appropriate form. Further details can be found on the Teaching College website:

• Student complaints
• Academic appeals

Upon completion of the formal stage, if a student remains dissatisfied with a Faculty’s decision, they may request a review by the Director of Teaching and Learning Support (or nominee).

Once students have been through the full process within the University they may be entitled to take their academic appeal, complaint, or conduct related matter to the  Office of the Independent Adjudicator  (OIA).

Where an appeal or complaint is upheld, it may be deemed that financial redress is appropriate.

Where possible financial redress is being considered, whether in response to a complaint or appeal, we follow the OIA's guidance . This has clear examples and indicative amounts and should be helpful when considering financial loss and/or distress and inconvenience. 

We would normally expect payments to be made by the area responsible for any delays or errors/irregularities identified. This may be more than one area, and discussions may be helpful to determine an appropriate breakdown; such discussions may involve senior academic or PS colleagues, who should look to the OIA's guidance when considering possible financial remedies. 

Staff may also find it helpful to speak to the University's Legal Affairs team if you are considering a financial remedy. 

• PGR code of practice
• Ordinances and regulations
• Governance and Committees
• PGR Rep Handbook
• Interdisciplinary programmes
• PGR Funding
• Events and Awards
• Team Contacts
• Faculty Doctoral Academies
• PDS Opportunities
• Researcher Development proposals*
• Research Culture, Environment & the PGR Voice Survey
• PGR Community and Environment

• Docs »
• University Policies and Code of Practice
• View page source

University Policies and Code of Practice ¶

The University Ordinances and Regulations: Degree of Doctor of Philosophy (PhD) are many and complex - but you can get help at Faculty Doctoral Academy Support 1 Office to find what you are looking for and augment with a look at the Faculty PGR Handbook 3 .

Please note that information discussed here is informative (not normative) you should always double check with the Regulations on the central University site as things can change faster than this handbook.

Submission and Completion ¶

A crucial policy for you to know is that you must submit your thesis within three years and 6 months of starting, unless you have an approved extension or interruption (see next section). Both an electronic copy and a hard copy of the thesis is required, and the submission date is defined as the date that the hard copy is received. The closing date for the electronic copy to be received is two-days before the final submission date.

If you take longer than your degree time (e.g. you are on a three-year PhD and you haven’t finished your degree after three years), you cease being registered on your degree programme and will need to request permission to register as “submission pending”. The relevant University policy is Circumstances Leading to Changes to Postgraduate Research Study Policy.

You will need to fill in a End of Year 3 form, available on eProg 2 or from the Faculty Doctoral Academy Support 1 Office.

There is no submission pending for four-year degree courses.

Plagiarism and Academic Malpractice ¶

Reputation is the most valuable commodity a researcher has. By extension, it is most valuable to a research-led University. Therefore, the University of Manchester takes academic malpractice including plagiarism extremely seriously. So, don’t do either of the things mentioned in the title of this section.

Examples of academic malpractice are: presenting work of others as your own, and presenting work which has not really been done as having been done (e.g. falsifying data). Remember, plagiarism can mean copying words, but also copying ideas. Also, you will need to discuss with your supervisors how to deal with their ideas in your thesis, since only your name is on the title page.

Academic malpractice is defined by the University in this Guidance to Students on plagiarism and other forms of academic malpractice.

Academic malpractice is any activity — intentional or otherwise — that is likely to undermine the integrity essential to scholarship or research. It includes plagiarism, collusion, fabrication or falsification of results, and anything else that could result in unearned or undeserved credit for those committing it. Academic malpractice can result from a deliberate act of cheating or may be committed unintentionally. Whether intended or not, all incidents of academic malpractice will be treated seriously by the University

All PGRs should read this document. You should also read Regulation XVII ’Conduct and Discipline of Students’. Another relevant document is “Academic Malpractice (Collusion, Fabrication and Plagiarism)”.

The consequences of academic malpractice are very serious. For an assessment, you may receive a mark of zero for that unit, with no opportunity to resit. For a research degree, penalties can be as great as expulsion from the University without the award of the degree. If it is discovered after the degree is awarded, it can result in being stripped of the degree, as well as a loss of ones job and reputation. There have been several recent, high-profile examples, such as the 2011 case of a German defence minister ( http://www.bbc.co.uk/news/world-europe-12566502 ).

A basic progress guide to referencing and avoiding plagiarism, and links to more comprehensive resources are available.

All PGRs should make sure they are familiar with what the university expects from its PGRs. All PGRs are also required to complete a plagiarism course.

In view of the serious consequences of plagiarism and academic PGRs with the accepted format for referencing work in their discipline, and that they start using the accepted form as soon as possible. Ignorance of the proper format, or ignorance of the definitions of plagiarism and academic malpractice used by the university, is not a valid defence against a possible claim of plagiarism or other instance of academic malpractice.

Some PGRs want to run their theses through TurnItIn to see if there is too much overlap with their publish work or other works they have cited. The University will not allow PGRs to use its license for this, but you can do it from the TurnItIn student site https://www.writecheck.com/static/home.html . You have to pay for this. You should do this in such a way that your thesis does not get stored in the TurnItIn database, otherwise if you (or anyone) every runs it through again, it will return a 100% match. This information is not a recommendation for you to do this; it is simply here in case you want it.

Finding a policy document ¶

Unfortunately, the University has a host of policy documents pertaining to Postgraduate Researchers, and it can be daunting to go through them to find what you are looking for. Here are some useful places to look.

The University has a code of practice which is sort of a road map of the relevant policy documents which describe what you can expect from the Department and your supervisors, and what is expected of you.

The Department has produced a PGR charter, which gives the Department’s view on what can be expected from us and from you. It is short and worth reading.

During your first few weeks here, a form will appear on eProg (see section  eProg 2 ) called the expectations form. The first part of this contains links to 9 relevant policies, which you are asked to read and discuss with your supervisor. This will help ensure you know what the policies are.

PGR Representation ¶

There are several ways in which PGRs can give feedback to the Department and University. First, there are the mentors; and mentors act as PGR representatives. So, if you have an issue about how the Department is run, you can bring it up to one of the mentors. Or become a mentor. You can also discuss it with the PGR Director.

There is a Postgraduate Research Experience Survey (PRES) conducted yearly across all Universities. We get the results broken down by Department. In the past the University has changed its procedures (notably its orientation procedures) based on the outcome of this, so do fill it in when you hear about it. It usually takes place in the late spring.

Ethical Approval ¶

All research involving human or animal subjects has to be approved by the University Ethical Approval mechanism. This includes usability studies for software and hardware systems and HCI evaluation of systems. To get approval, contact the Ethical Approval Officer in the Department.

Complaints Procedure ¶

The University has a formal Complaints Procedure. Most complaints are most quickly and effectively dealt with locally. Contact your supervisor, advisor, PGR tutor, or PGR Director. If it is of a general nature (e.g. resource allocation), mention it to one of the mentors, so it can be raised at a PGRSSCC meeting. If it involves the environment (e.g. heating), send an email to any of the local CS estates staff. If it involves an IT problem, raise a ticket on the CSIS system (see section [item:CSIS]). If you are dissatisfied with the response, put the complaint in writing to the Head of Department, unless it involves actions taken by the Head of Department, in which case put it in writing to the Dean of the Faculty of EPS. If you still dissatisfied, you should refer the matter formally and in writing to the University Registrar and Secretary. See the complaints procedure document for instructions how to do this.

If you need help using the procedure or guidance on where to refer your complaint, you can seek advice from any of the following: The Academic Advisory Service, the appropriate Faculty or Department Secretary, the office of Student Support and Services, or the Students’ Union Advice Centre (Students’ Union, tel. 275 2930).

The Complaints Procedure does not cover the following:

disciplinary issues (for which a separate procedure exists)

matters where other separate procedures apply, e.g. harassment, academic appeals relating to examinations or assessments, appeals against exclusion on academic grounds, or against refusal to be issued with a Certificate of Satisfactory Work and Attendance, or Complaints about the Students’ Union.

Information on these separate procedures can be obtained from the University’s policies webpage.

Code of Practice for Postgraduate Research Gegrees ¶

This Code of Best Practice was downloaded (for your convenience) , and was therefore correct, on the 23rd July 2022 .

Postgraduate research students are a key component of the University of Manchester’s strategic vision. The University is an internationally distinguished centre of research. The University of Manchester - as expressed in the Our Future: Vision and Strategic Plan  - is a world-leading university recognised globally for the excellence of our people, research, learning and innovation, and for the benefits we bring to society and the environment. We endeavour to provide students with opportunities to excel in an environment that provides outstanding supervision, training and facilities. This Code of Practice for postgraduate research degrees constitutes the central reference document for policies, procedures and good practice at the University of Manchester. It defines the minimum requirements for postgraduate research through full-time and part-time modes of study. It has been designed to ensure a high-quality framework is implemented and maintained consistently across the University. It sets out the responsibilities of the University, faculties, schools and supervisors so that students know what they can expect from the University. In return, it details the responsibilities of research students so that students know what the University expects of them. This code is an evolving document that will grow in line with national and international developments in graduate education and with the ever increasing levels of best practice in postgraduate research at the University of Manchester. Staff and students are encouraged to become actively involved in improving and extending the code. All feedback is welcome and should be directed to the Research Degrees and Researcher Development team in the Research Office. Professor Melissa Westwood Associate Vice President for Research Director of the Manchester Doctoral College University of Manchester The Code of Practice The Code of Practice sets out the University of Manchester’s framework in relation to the management and coordination of postgraduate research degrees both full-time and part-time.  The University is committed to ensuring the quality of every student’s research experience and as such the code of practice defines minimum requirements to safeguard high standards of postgraduate research degree activity. The Code of Practice should be read in conjunction with the University’s  Ordinances and Regulations and faculty and/or school handbooks as appropriate. This Code is intended for use by academics, administrators, full time and part time postgraduate research students and is revised on a regular basis in consultation with its users and the University’s Manchester Doctoral College Strategy Group (MDCSG). MDCSG is responsible for strategic and policy matters in relation to all aspects of graduate education and identifying and sharing good practice across faculties in graduate education work.  The group meets monthly. COVID-19 Information and Resources FAQs: PGR FAQs  - refer to these regularly updated FAQs for the most up to date news relating to COVID-19. PGR COVID-19 Expense Fund: PGR COVID-19 Expense Fund - Refer to this guidance if you wish to make an application to help cover unexpected research related expenses incurred due to COVID-19. PGR COVID-19 Expense Fund Application Form - Use this form to make your COVID-19 expenses claim. Living Cost Support Fund: The  Living Cost Support Fund is a University scheme that exists thanks to generous donations from alumni and friends who want to ensure that no Manchester PGR is left struggling. If you are experiencing financial hardship, either as a result of the COVID-19 crisis or otherwise, you can apply to the LCSF for support. Interruptions / Extensions: Interruptions Procedure for Postgraduate Research Students  - refer to this procedure if you wish to apply for an interruption to your studies. Extensions due to COVID-19 Procedure for Postgraduate Researchers (UKRI funded) - All UKRI funded PGRs are now eligible to apply for an extension, regardless of their programme start/end date. Please contact your local  PGR support team  if you are UKRI funded and wish to apply for an extension to programme. Extensions due to COVID-19 Procedure for PGRs (UoM Processed Stipend)  - refer to this procedure if you have a stipend processed by UoM and wish to apply for a COVID-19 related extension to programme. Report on COVID-19 Related Extensions - update on the numbers of applied for and approved COVID-19 related extension requests. Submission / Examination: Presentation of Thesis Policy  - this procedure has been updated with details of how to include a COVID-19 Thesis Impact Statement if required. Guidance on Inclusion of COVID-19 Impact Statements in Thesis Submissions  - full guidance on the inclusion of a COVID-19 Thesis Impact Statement in the examination thesis. Guidance for Remote of Hybrid PGR vivas  - refer to this document for details on rules and best practice for online/hybrid Viva examinations. Rescoping PhD projects in response to COVID-19 impact: Guidance for Supervisors  - this document will help you when thinking about how to adapt your research projects in response to COVID-19. University Coronavirus Information  - for general COVID-19 related information. Safety on Campus: Refer to the welcome website for guidance on the steps you can take to stay COVID safe on campus. Research Environment Research Environment Students will only be offered a place on a research degree where they can be provided with a fully supportive research environment.  Schools or where appropriate, divisions, should ensure that the following criteria are met when assessing the research environment: Supervisory arrangements specified within this code of practice are met or exceeded and that prospective supervisors have the relevant experience and related record of published research. Further information can be found in the supervision section of this code of practice. Evidence at discipline level of appropriate national and international excellence in research. Appropriate access to library and computing facilities which as a minimum will include individual access to a computer with email and internet access and printing facilities. All students in attendance at the University should where possible be provided with a designated study area with appropriate desk space, computing resources and experimental equipment to embark on and complete the research degree. Split-site students should where possible expect the same facilities as on-campus students when visiting campus. Students should have appropriate access to facilities regardless of mode of study. Students are provided with the appropriate skills training. Further information can be found in the skills training section of this code of practice. Research groupings should be fostered with a critical mass of researchers and research students in the same or related disciplines that enable students to interact with peers. An active research environment should be developed internally which enables students to participate in research seminars, participating both as listeners and presenters.  Students should be encouraged to participate in external symposia, conferences and workshops and publish within respected, and where possible refereed journals and publications. Where appropriate, clear policy and guidance on publication rights, including joint authorship, which encourages students to publish their work should be communicated to students. Research equipment and funding available to the student should be sufficient to allow the student to complete their research degree. Students are expected to respect the research environment and ensure their research within this environment does not lower standards for other research students. Access to sufficient and appropriate student support and welfare services. Applications and Admissions The University policy on postgraduate applications and admissions can be found on the recruitment and admissions policy and good practice website . Any queries in relation to the admissions process may also be directed to: The Postgraduate Admissions Office The University of Manchester Oxford Rd Manchester Tel:  +44 (0) 161 275 4740 Email:  pg-admissions @ manchester . ac . uk Registration and Induction Registration is a two-step process.  Students must first register with their school or faculty (academic registration) and then pay their tuition fees (financial registration). From September 2006, students will be able to complete both registration processes online. Alternatively, Schools or Faculties should advise students of their allocated time to attend a central registration venue for financial registration. Every student must register on their research degree at the beginning of their studies. For as long as a student is following their research degree they must remain registered with the University and pay the appropriate fees. Further information relating to the registration process and a registration guide is provided by the Student Services Centre . Induction Principles of induction and transitional support for students  (.doc) Professional and Career Training and Development Postgraduate researchers (PGRs) make a significant contribution to the University’s research excellence and reputation and the University is committed to creating an environment that allows all PGRs to strive for excellence and develop to their full potential. The provision of the highest quality professional and career development, training and opportunities supports PGRs to complete their research degree and successfully transition to the next stage of their career. The University’s  Postgraduate Researcher Professional and Career Training and Development - Statement of Expectations  provides information on the following: Professional and career training / development expectations Intitutional responsibilities Supervisor responsibilities PGR responsibilities Typical core training / training and development timeline Postgraduate Researchers and Teaching PGRs are encouraged to engage in professional and career development training and opportunities during their research programme and teaching is one type of such activity that PGRs may consider. Graduate Teaching Assistants (GTAs) are an integral and valued part of the teaching community, but it should be noted that their primary role is research and their GTA activities should therefore not take precedence over the requirements of their research programme. The following guidance outlines our key principles, the expectations upon those involved in teaching activity and provides information about teaching opportunities, training and support. Guidance on Graduate Teaching Assistants (GTAs) Supervision Please also refer to interim`Guidance on Remote Supervision < http://documents.manchester.ac.uk/display.aspx?DocID=48906 >`__ during the Coronavirus outbreak and the Rescoping PhD projects in response to COVID-19 impact: Guidance for Supervisors . The University’s Policy on Supervision for Postgraduate Research Degrees contains information for postgraduate research students and academic and administrative staff in Schools and Faculties to inform on procedures and policy relating to the supervision of postgraduate research students. This supervision policy document relates to all research degrees across the University, not just doctoral degrees, and also includes collaborative research degrees. The supervision policy document provides information on the following: Supervisory Teams Appointment of Supervisors Supervision Responsibilities Supervision for collaborative research degrees Absence or Change of supervisor Staff Development for Supervisors Revisions to Supervision Policy for Postgraduate Research Degrees Revisions - January 2022 Revisions - August 2020 Revisions - November 2016 Revisions - February 2014 Revisions - December 2011 Revisions - November 2008 Revisions - September 2007 Supporting information Doing a PhD: What you should expect and what is expected of you . Additional guidance on supervision provided by the Student Guidance Service Supervisor Guidance Advice Sheet. Summary guidance and advice for supervisors. Guidance for managing PGR students transferring from another institution Gives details on the administrative process for managing a change of institution Policy on Recording and Monitoring Attendance Supervisory Activities [Oct 2014] External Supervisor Engagement Form [July 2020] To be used when retaining or appointing an external supervisor for a doctoral programme Progress and Review The University  Policy on the Progress and Review of Postgraduate Research Students provides information on policy and procedural issues in relation to the progress and review of postgraduate research students throughout their degree. The policy document provides information on the following: Meetings with supervisors Formal progress meetings Reports and presentations Progress record Continuation and transfer Unsatisfactory progress Revisions to Policy on the Progress and Review of Postgraduate Research Degrees : Revisions - May 2021 Revisions - September 2015 Related Documents : Guidance on monitoring PGR Attendance and Engagement in PowerBI Changes to Degrees Change of Circumstances Policy for Postgraduate Research Students  [now updated to include COVID-19 related mitigating circumstances]- previously the  Policy on Circumstances Leading to Changes to Postgraduate Research Stud y, July 2012. This policy should be considered alongside the following: Procedural Documents Extensions Procedure for Postgraduate Research Students Interruptions Procedure for Postgraduate Research Students Official Leave of Absence for Postgraduate Research Students Sickness Procedure for Postgraduate Research Students Submission Pending Procedure for Postgraduate Research Students Withdrawals and Terminations Procedure for Postgraduate Research Students Associated Guidance Documents PGR Parents: A Toolkit  - Summary of policy in relation to PGR Parental Leave / details of PGR Parent support services available. Procedure on Fitness to Study Statement of Fitness to Work (PGR Students) Guidance Notes (September 2010) Certification of Student Ill Health - PGR Student PGR Fees during interruption (June 2013) - Provides guidance to administrators on the fee process during an interruption. End of year examination and registration guidance  - Provides guidance on re-registration of PGR students where their registration date falls outside progression Health & Safety in Off Campus Work including field work, field trips and business travel  - This guidance document covers a wide range of health & safety issues in fieldwork; including offsite visits and travel to the UK and overseas. Student Protection Plan - Policy on Refunds and Compensation - This policy outlines the University’s approach to considering whether tuition fees and other relevant costs should be refunded and/or compensation should be offered in circumstances where the University is no longer able to protect continuation of study for students Revisions made to the Policy and to the former supporting procedural documents: Revisions to Change of Circumstaces Policy for Postgraduate Research Students: June 2020 ,  Sept 2018 ,  June 2012 ,  May 2012 ,  Sept 2010 ,  Sept 2009 ,  Sept 2007 Revisions to the Maternity, Adoption and Paternity Leave Policy [June 2014] Revisions to the Sick Leave policy for Funded Postgraduate Research Students [June 2014] Revisions to the Maternity, Adoption and Paternity Pay Policy for Funded Postgraduate Research Students and the  Maternity Leave and Adoption Leave Guidance on Procedures for Postgraduate Research Students: June 2014 http://documents.manchester.ac.uk/display.aspx?DocID=6544 Submission and Examination Electronic Thesis Submission All postgraduate research students are required to submit electronic versions of their thesis or dissertation ( examination and final corrected versions ) via  eThesis submission  in MyManchester. This includes all doctoral students, MPhil students and research Masters students. Theses Presentation Presentation of Theses Policy [July 2020] COVID-19 Thesis Impact Statement Guidance [July 2020] Presentation of Dissertations Policy: Master of Science (MSc) by Research and Master of Enterprise (MEnt)  [July 2020] Journal Format Theses - Guiding Principles for Students and Staff  [February 2017] Nomination of Examiners and Independent Chairs Nomination of Examiners and Independent Chairs for Postgraduate Research Degree Examinations Policy  [Nov 2016] PGR External Examiners - Payment Process and Guidance Documents External Examiner Payment Process Document  [April 2018] External Examiner Confirmation Letter Template  [April 2018] Appointment of Examiners - Consultancy Agreement for PGR External Examiners  [to be sent with all appointment letters] Payment of Examiners – PR PGR EE - PGR External Examiners Fees and Expenses Claim Form Notes for claimants using PR PGR EE fees and expenses claim form  [to be sent with all PR PGR EE Claim Forms] PGR External Examiner Supplier Route e-Mail Template  [April 2018] Payment procedure for External Examiners for Research  (PGR) provision: cover form (word document) PGR External Examiners - Employment Status and Right to Work Guidance Documents Guidance for PGR Admin - External Examiner Appointment, Right to Work and Payment Flowchart External Examiner Home Office Guidance (UKVI Right to Work) External Examiner Right to Work FAQ For enquiries in relation to EE RTW and Visas for Overseas External Examiners please contact People & OD. PGR Examination Policy Examination of Doctoral Degrees Policy  [June 2017] Examination of Master of Philosophy (MPhil) Degrees Policy  [June 2017] Resubmission and Re-examination of Postgraduate Research Degrees Policy  [June 2017] Examination of Master of Science (MSc by Research) and Master of Enterprise (MEnt) Degrees Policy  [February 2018] Appointment of examiners - Schedule of Services   [to be sent with Exam report forms] Academic Malpractice and Plagiarism Academic Malpractice (including Plagiarism) Procedure Oral Examination by Video Link Interim guidance on vivas by video link (due to Coronavirus) [March 2020] Guidance on conducting oral examinations by video link  [November 2012] Examination Fees Student fees for resubmission and re-examination Posthumous and Aegrotat Award Postgraduate Research Degrees Policy Posthumous and Aegrotat award of Postgraduate Research Degrees Policy [July 2020] Summary of Posthumous policy changes [July 2020] Summary of Posthumous policy changes [June 2014] Summary of changes to policy documents Revisions to Thesis Presentation Policy: Revisions - Presentation of Theses Policy [July 2020] Revisions - Presentation of Theses Policy [April 2019] Revisions - Presentation of Theses Policy  [February 2017] Revisions - Presentation of Dissertations Policy  [February 2017] Revisions - Presentation of Theses  [June 2014] Revisions - Presentation of Theses [February 2013] Revisions - Presentation of Theses [November 2008] Revisions - Presentation of Theses  [September 2007] Changes to PGR Examination Policy: Summary of policy changes - PGR examinations  [June 2017] Summary of policy changes - PGR examinations  [November 2016] Summary of policy changes - PGR examinations  [June 2016] Summary of policy changes - PGR examinations  [May 2012] Summary of policy changes - PGR examinations  [November 2011] Summary of policy changes - PGR examinations  [September 2009] Supporting Wellbeing and Mental Health The wellbeing and mental health of our postgraduate researchers (PGRs) is of paramount importance to the University. We are committed to providing an environment in which postgraduate researchers can thrive, enjoy their experience and develop to their full potential. The University recognises that during their research programme, PGRs will face a wide range of experiences and challenges and this may lead to the need for support and guidance for a variety of non-academic or wellbeing and mental health issues. The aim of this section of the Code of Practice is to direct PGRs, PGR supervisors and professional services to the wide range of support, from suggestions on how to maintain wellbeing to specialist mental health support, that is available through the University. Resources for PGRs New to Postgraduate Research Starting a postgraduate research programme can be daunting, the online resource aims to lessen concerns and give postgraduate researchers ideas on where to go for help and support. https://www.welcome.manchester.ac.uk/starting-pgr Six Ways to Wellbeing and Mindfulness for PGRs The University’s Six Ways to Wellbeing are actions which all members of the University are encouraged to incorporate into their daily life, to help them feel good and function well. For ideas on how PGRs can use this framework please see Six Ways to PGR Wellbeing and the wellbeing for PGRs resources  on Student Support. Developed by a PGR the Mindfulness for Postgraduate Research resource applies mindfulness to the day to day challenges of postgraduate research. The Wellbeing Thesis Recognising the distinctive challenges that PGRs can experience, the University of Derby, King’s College London and Student Minds have developed an open access web resource to support postgraduate researchers’ wellbeing, learning and research. It is free to use and can be accessed here . Researcher Development Training The Researcher Development team, and the Library’s My Research Essentials programme , offer a range of training and support on topics such as ‘shut up and write’, overcoming imposter syndrome, perfection and mindfulness. Please check the Researcher Development website. Student Support Additional information and support on issues such as housing, finances, visas and a A-Z of all University Services please see the University’s student support pages . The Counselling Service The Counselling Service is open to all students, including postgraduate researchers. The Service is aware of the unique nature of the issues that PGRs experience and the support they offer takes into account the distinct experience of PGRs; this is applicable to individual appointments as well as other resources such as workshops and online tools. Workshops are open to all and some cater specifically to PGRs, for example, Managing PhD Stress . The service signposts to wellbeing apps of most relevance to PGRs and there are useful interactive resources on relevant topics such as procrastination . Disability Advice and Support Service (DASS) The Disability Advisory and Support Service (DASS) provides an accessible and inclusive service for all students, including postgraduate researchers, who have a disability to access the support they need. The type of support ranges from assistive software to specialist equipment. You can book a quick query appointment to access the support you need. 24 Hour Mental Health Helpline Mental health support from trained counsellors and advisors who are ready to listen and provide help on everything from emotional and physical health, mental health, relationships, managing stress and anxiety, money issues and more. The confidential helpline is available 24/7 on 0800 028 3766. More informaiton is available at this link . Togetherall All members of the University can access free online mental health and wellbeing support with Togetherall (formerly Big White Wall), any time, any day. The 24/7 online community is monitored by clinicians and is anonymous and confidential.  To join - select Universities and Colleges under the organisation tab and enter your University email address. Help in A Crisis Text - Shout is the UK’s first free 24/7 text service for anyone in crisis anytime, anywhere. It’s a place to go if you’re struggling to cope and you need immediate help. TEXT Shout to 8528. Phone - The Samaritan: Freefone 116 123 or 0161 236 8000 charged at a local rate. Available 24 hours a day, seven days a week, to talk confidentially about any problem, however big or small. Online - Manchester Nightline Nightmail is available 24/7. All emails are scrambled as they arrive to keep anonymity, email nightmail @ nightline . manchester . ac . uk . Resources for PGR Supervisors PGR Supervisor Toolkit Supervisors play a vital role in supporting the wellbeing of PGRs. The PGR Supervisor Toolkit has a dedicated section on wellbeing and student support which contains useful signposting information for supervisors. Supervisors can also watch the Supervising Stressed Students video and refer to the guidance on how to spot the signs of stress . Two online modules, originally developed by the University of Durham have been adapated for supervisors at the University of Manchester. Supporting PGR Mental Health and Wellbeing for PGR Supervisors  - An overview of mental health within the context of postgraduate research and guidance on how supervisors can identify, respond to and support PGRs in distress. Case Studies for PGR Supervision in the Context of Mental Health Difficulties  - Case studies are used to examine the process of PGR supervision when a supervisee is experiencing difficulties. Supervisors Flowchart This flowchart guides supervisors through different levels of support that PGRs may need and includes questions to ask along with signposting to training and resources. Counselling Service Training for Staff There are two online resources for all staff. Supporting Students will help you understand how to support wellbeing and Identifying and responding to student mental health problems uses short videos to take you through a number of scenarios to help you think through what might be helpful responses, including when to refer to other sources of help and support. In addition to the online resources, regular face to face training sessions are provided. Student Mental Health Matters: spotting the signs, knowing what to say and what to do is an interactive session held via zoom. Further information and booking can be found via the staff  training catalogue . Crisis Pathway If you have significant concerns about someone then please refer to The Crisis Pathway Poster . Resources for Professional Services The model of student support, including support for PGRs, is structured in to a stepped model of care, moving from prevention through support to more formal intervention. You can access the Counselling Service interactive presentation on the Stepped Care Model to find out more. The Counselling Service’s online resources for all staff are aimed at helping you to understand how to support wellbeing - Supporting Students and at helping you to think through what might be helpful responses, including when to refer to other sources of help and support - Identifying and responding to student mental health problems . The PGR wellbeing project developed an online resource for professional services colleagues services colleagues outlining the distinctiveness of the postgraduate research experience and how that may impact on the type of support that PGRs need. Please ensure The Crisis Pathway Poster is prominently display in professional services offices. Research England/Office for Students Catalyst Fund Project Update - University of Manchester PGR Wellbeing Project A short video update on the progress and impact of our project as presented to the UKCGE Mental Health and Wellbeing Conference May 2021. Intellectual Property The University of Manchester Innovation Factory is the managing agent of The University of Manchester for intellectual property commercialisation.  The Innovation Factory is responsible for the University’s IP and Confidentiality Guide  and further support and guidance on intellectual property, including information on copyright, can be found on the website. The following links also provide some useful supporting information to help you understand intellectual property and copyright: Intellectual Property and Confidentiality: A Researcher’s Guide Library copyright guide Collaboration The University operates a split site and joint award collaborative research arrangements. Split-site PhD Arrangements Policy for Split-Site PhD Arrangements  [November 2016] Split-Site PhD Proposal / Approval Form [October 2021] The University Policy for split-site PhD Arrangements provides a flexible institutional framework for all types of split-site PhD arrangements and outlines minimum institutional requirements.  The policy document provides the following information: Definition of a split-site PhD Rationale for developing split-site PhD links Approval process Key principles for split-site PhD arrangements Revisions to Policy for Split-Site PhD Arrangements Revisions - November 2016 Revisions - January 2011 Revisions - November 2008 Revisions - August 2007 Pure Awards Management Guide - PGR A guide explaining how PGR Teams can record studentships on Pure Joint Award PhD Arrangements Joint Award procedures for postgraduate research programmes [Sep 2013] Application form for Joint/Dual postgraduate research programmes  [Feb 2019] Dual Award PhD Arrangements Dual Award procedures for postgraduate research programmes [Feb 2019] Application for for Joint/Dual postgraduate research programmes [Feb 2019] Visiting Research Student The  Visiting Research Student Policy  [October 2019] provides guidance for students and staff on how to manage and administer research students who visit the University of Manchester on a short-term basis for more than 1 month and less than 12 months.  The policy document provides information on the following: Definition of a Visiting Research Student Attendance requirements of a Visiting Research Student including guidance for students who may have visa restrictions Information for students who wish to take taught units whilst attending the University of Manchester as a Visiting Research Student The application and induction process for a student attending the University as a Visiting Reseach Student The responsibilities of the supervisor of a Visiting Research Student The responsibilities of the Visiting Research Student Exchange students Summary of Changes February 2018 PGR Travel Guidance for Administrators PGR Travel - An Administrator Toolkit Postgraduate Researchers travelling for any reason whilst on their programme of study, will need to conduct a travel risk assessment, see pre-travel approval and then make travel arrangements, ensuring adequate travel insurance is in place. This page provides advice and guidance for Postgraduate Research Administrators supporting PGR students with their travel arrangements. This webpage includes links to the following tools useful to PGR Students and PGR Administrators: PGR Travel Authorisation Form (TAF) for Doctoral Students  University of Manchester Travel Policy Safety Services Travel Resources Travel Risk Assessment Flowchart Further Support and Guidance University of Manchester Travel Insurance Export Control Flowchart Pre-Approval Travel Authorisation Students must obtain approval in advance of any period of travel away from the University. Failure to obtain approval before travel may result in the traveller not being covered by the University insurance. The University of Manchester Travel Policy sets out the requirement for the University to have a Pre-Travel Authorisation (PTA) process in place for International travel, but is good practice for all destinations. PGR Administrators can direct PGRs to use the PGR Travel Authorisation Form (TAF) for Doctoral Students to be completed before they travel. This form sets out a checklist for students to ensure that they have carried out all the required steps and have obtained approval before they travel. Students must declare: dates of the travel; the purpose of the trip; their funding source/s; their health and safety arrangements; their travel insurance cover arrangements (if not covered by the University policy); that they have made necessary visa arrangements (where applicable); that they have read and understood all the relevant policies and procedures; that they understand how to claim expenses; that they have obtained research ethics approval (where relevant). PGR Pre-Travel Responsibilities Complete and submit the PGR Travel Authorisation Form (TAF) for Doctoral Students Obtain approval for the period of travel. Carry out a risk assessment  and get Ethical Approval (where relevant). Administrators can refer to the example  Ethical Approval/Risk assessment approval workflow for guidance. Pre-Departure Travel Insurance Once travel authorisation has been granted consideration should be given to the necessary insurance required in order to travel and any additional support that may be needed. The University Travel Insurance website provides details on the cover provided by the University for students. For clarification on any aspect of the policy as it relates to PGR you can contact the Insurance Office . Please note the following details relating to PGR Travel insurance: If a PGR student attends visits, conferences, placements and fieldtrips as part of their programme of studies and it is a mandatory requirement for them to attend, then their travel is covered by the University insurance (this includes students who book their own travel or travel is paid for by a third party, subject to T&C and exclusions). Non-regulated accommodation e.g. private sub-lets and Air-BnB are not covered for insurance purposes Students undertaking any period of personal activity during their travel will require their own personal travel insurance.  The student is only covered for the period of the trip that is for University business. All travel must be booked through The University of Manchester’s Travel procurement contractor Key travel . If a student undertakes a placement, approved by the School with the required risk assessment, that is not a compulsory part of their PhD, but significantly enhances the PhD, and they do not take an interruption for the period of time away from the University, the student will be covered by the University’s Travel insurance.  There should be a contract in place between the institution/placement in order for the student to be covered. The University cannot provide advice on personal travel insurance. Student placements in the UK are not covered by the University Travel Insurance If the situation in country changes before/during travel, another risk assessment should be carried out. International Travel Destination Advice PGR students and staff should refer to the Foreign and Commonwealth Office (FCO) website for the latest travel advice relating to their destination. Disability Support Students requiring disability support when travelling should also refer to the Disability Advisory and Support Service Travel Support website. Export Control PGR students travelling internationally need to be aware of the export controls that apply to goods, technology, software and/or knowledge “exported” outside of the UK (this includes carriage of a laptop on trip). The Export Control Organisation provides online checker tool which help to establish if items/knowledge are controlled and require an export control licence. PGR Pre-Departure Responsibilities Use the pre-travel self-checklist on the University insurance page to prepare themselves for travel. Purchase personal travel insurance where appropriate. Obtain all required travel documentation (e.g. visa). Obtain Travel support from Disability Advisory and Support Service where appropriate. Refer to the Export Control Flowchart and carry out an online check / contact the University’s Export Controls Compliance team at  ecc @ manchester . ac . uk if in doubt. Travel Bookings Key Travel Key travel is The University of Manchester’s Travel procurement contractor.  PGR students can create their own itinerary through “ Look not Book ” access in key travel. ‘ Arrangers ’ will need to approve and book any PGR student travel arrangements through Key Travel. Please see the Travel Booking webpages for full details. The PR7 process should be used to process expenses once the travel is completed. PGR Travel Booking Responsibilities Create own travel booking for approval through Key travel . Quality Assurance Annual Monitoring Guidance on the Annual Monitoring of the Provision of Research Degrees (October 2019) Revisions - guidance on the annual monitoring of the provision of research degrees  (October 2019) Revisions - guidance on the annual monitoring of the provision of research degrees  (February 2011) Programme Approval Guidance on the Procedure for the Approval of New Postgraduate Research Degrees New PGR Programme Approval Form Guidance for Producing Postgraduate Research Programme Specification Postgraduate Research Programme Specification Form Guidance for Programme Unit Specifications Template Programme Changes Procedure for Withdrawing and/or Amending Postgraduate Research Degrees [September 2007] Amendment of PGR Degree Form Withdrawal of Degree Form Student Representation Student Representation Policy for Postgraduate Research Students [July 2010]

mailto:fse . doctoralacademy . support @ manchester . ac . uk

http://www.eprog.manchester.ac.uk

https://www.staffnet.manchester.ac.uk/fse/faculty-support-services/research-business-services/postgraduate-research/pgrhandbook/

• MyManchester
• Faculty StaffNet

• Doctoral Academy

Presentation regulations

The University of Manchester has produced regulations on the presentation of a thesis for examination, which can be found here: Presentation Regulations (PDF 151 KB)

The Doctoral Academy office may refuse to accept a thesis for examination that does not conform to these guidelines.

We are happy to offer advice and answer queries relating to the presentation of a thesis. Please contact  [email protected]

See a list of common mistakes that students make on the presentation of their thesis.

COVID-19 impact statement

As acknowledgement of the disruption that the coronavirus pandemic has caused, PGRs who wish to make their examiners aware of the impact COVID-19 has had on their research plans may prepare an impact statement for inclusion with the examination copy of their thesis. Examiners will be asked to take these impact statements into account when assessing the thesis, and PGR, at viva.

Details on what is required in the statement and how to include it in your thesis have been added to the Presentation of Theses Policy (section 6.3) but please also refer to the guidance document , discuss this with your supervisors and contact the Doctoral Academy if you have any further questions.

• Essential information
• Thesis submission
• Common mistakes

• language Search for " " in the Library Website Search the library website
• menu_book Search for " " in Library Search Search Library Search
• The University of Manchester Library
• Search theses

Postgraduate research theses contain ‘a wealth of data… which can shed light on very interesting areas’ (The British Library, 2014).

You can find theses submitted by University of Manchester postgraduate research students from the late 19th Century to the present day using the Library Search box above. Or try the Advanced Search for more options (select 'Theses' from the drop-down list for ‘Material type’).

Follow the links below for more information about accessing theses submitted by Manchester researchers, as well as theses from authors all over the world.

Access to British Library EThOS - March 2024

Access to British Library EThOS  is currently unavailable due to a major technical outage affecting several of their online services.

View news and updates on the British Library website

Manchester eTheses

Doctoral theses submitted from 2010 onwards which are currently Open Access are available to view via the University’s Research Explorer.

eTheses submission

Supporting Postgraduate Research Students, Supervisors and Administrators with the submission of electronic theses.

Search ProQuest for digitised pre-2010 Manchester theses, as well as over four million theses and dissertations from institutions around the world.

Theses Library Guide

Consult our Theses Library Guide for guidance on how to locate and access theses from UK and International institutions.

• Access resources
• Search Special Collections
• Search books
• Search e-books
• Search databases
• Search journal articles
• Subject guides
• Search digital collections
• Search reading lists
• How to access Library Electronic Resources
• Resources for alumni and visitors

Finished Papers

How much does an essay cost?

Starting your search for an agency, you need to carefully study the services of each option. There are a lot of specialists in this area, so prices vary in a wide range. But you need to remember that the quality of work directly depends on the cost. Decide immediately what is more important to you - financial savings or the result.

Companies always indicate how much 1000 characters of text costs, so that the client understands what price to expect and whether it is worth continuing to cooperate.

At Essayswriting, it all depends on the timeline you put in it. Professional authors can write an essay in 3 hours, if there is a certain volume, but it must be borne in mind that with such a service the price will be the highest. The cheapest estimate is the work that needs to be done in 14 days. Then 275 words will cost you $ 10, while 3 hours will cost you $ 50. Please, take into consideration that VAT tax is totally included in the mentioned prices. The tax will be charged only from EU customers.

When choosing an agency, try to pay more attention to the level of professionalism, and then evaluate the high cost of work.

Sophia Melo Gomes

Customer Reviews

Fill up the form and submit

On the order page of our write essay service website, you will be given a form that includes requirements. You will have to fill it up and submit.

Finished Papers

Definitely! It's not a matter of "yes you can", but a matter of "yes, you should". Chatting with professional paper writers through a one-on-one encrypted chat allows them to express their views on how the assignment should turn out and share their feedback. Be on the same page with your writer!