how to share presentation slides on teams

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How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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Share Slides in Teams meetings with PowerPoint Live

PowerPoint Live offers benefits over simple screen-sharing.

This article applies to: Microsoft Teams

PowerPoint Live in Microsoft Teams offers several benefits over screen-sharing your PowerPoint presentation window or editing window. 

• Seamlessly switch between presenters.  Unlike screen-sharing, where the presentation is shared from a single presenter, co-presenters can take control of the slide deck during their portion of the presentation. 
• The built-in presenter view provides all the tools you need for a successful meeting.  You can see the audience, control slides, and view notes all in one location. 
• Enhanced accessibility.  Audience members can use screen readers, live translation, and high contrast slides. 
• Special audience focus tools.  Use the laser pointer, pen, and highlighter to draw attention to key points. 
• Option for attendees to go back or ahead.  If enabled, audience members can move between slides to review something they missed while the presentation continues. 
• Smoother transitions to video or audio.  Play high-quality embedded video and audio without having to change to a browser, media player, or other outside app or window. 
• Instant attendee access to links.  Audience members can open links and videos in the presentation on their own devices. No more waiting for you to circulate the presentation after the meeting. 

For more information, see Microsoft’s  Share slides in a Teams meeting with PowerPoint Live  and the Microsoft blog post  Introducing PowerPoint Live in Microsoft Teams . 

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You can have your PPT cake and eat it too

PowerPoint is likely one of the most popular apps shared during a Teams meeting. There’s a reason when you bring up the share options, PowerPoint takes up more than a third of it. People present slides all the time. But are they using PowerPoint to its potential when they use Teams? Most people do not. To view a video version of this post (lots of video demos!), press play below. (You should watch it, actually.)

PowerPoint has a lot of really great features and while this isn’t a PowerPoint best practices post, I do really appreciate PowerPoint for many of its professional features, like smooth transitions (Morph can be amazing), slide notes, non-distracting animations, screen annotations, and especially presenter view.

Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. There are three main sharing options and these are the only three I’ll cover today.

The three options—and I’m going to stick to this naming convention throughout the post—are The Teams Built-In Share, Desktop Window Share, and Presenter View Share.

TL;DR: For the most part, you want Presenter View Share. Launch your slideshow like you would normally. Alt-Tab to your meeting and share the window (not the screen) , Alt-Tab back to your presentation, right-click, and select Use Presenter View . That's it! Below is a more in-depth review of this way and the most common other ways to share slide decks during a Teams meeting.

Teams Built-In Share

Teams Built-In Share is the first option we’re going to discuss and it uses the built-in PowerPoint option. The sharing drawer shows you all your recent PowerPoint files. Though note that they’re only ones you’ve accessed in SharePoint or OneDrive; you don’t see anything from your local device or other cloud locations like Google Drive. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. That can work in many situations, especially if your slides are simple and straight forward.

There are a couple major upsides to this method. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. You can disable this if you want to keep them on the slide you’re presenting, though. I generally don’t like people being able to jump slides on their own; it's usually more a distraction than a benefit. So for me, this isn’t a compelling feature.

The major downsides to this method are that you’re stuck with PowerPoint Lite: animations and transitions are sometimes really poor—and yes, animations and transitions are incredibly powerful for your message when they’re used correctly. But more importantly to me, you don’t get presenter view, so no annotations, no notes, and you have absolutely no idea which slide or animation is coming up next (unless you practice your slides a lot, but let's be real: you probably cobbled them together right before the meeting). Those downsides are the reason that I never use this method, even if it is right up in my face when I want to share a slide deck in Teams. The only way you’ll find me using Teams Built-In Share is once presenter view is built into PowerPoint for the web. 

Desktop Window Share

Desktop Window Share, the second option, is a nice little hack for sharing your presentation from the desktop app, complete with all the slick transitions and animations you’d like. You won’t get presenter view with this method, but you will get safety and comfort of all the full-fledged features in the desktop app and it won’t take up your whole screen while you’re presenting. Though it will include a little chrome in the top toolbar.

This method is similar to what people use when they set up kiosks for people to browse at expos or stores, except in this case, it doesn’t take up the whole screen. To present this way, you need to toggle a setting. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show . Select Browsed by an individual and click OK.

Now when you present this slideshow, it’ll show your entire slide in its own window, without the rest of PowerPoint showing. It’s like a mini PowerPoint presenter mode. To share this window, jump to your Teams meeting, click Share , and select PowerPoint under the Window section. Handy.

Presenter View Share

Note: This feature seems to have been recently removed from PowerPoint on macOS; I haven't been able to test it on Windows to confirm any impact there. I've reached out to Microsoft for some explanation or insights on this. I'll provide an update when I have one.

And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. That means you get notes and annotations, can see the upcoming slide, and can jump around slides as much as you want.

This technique is actually stupidly simple, but it’s not obvious at all. To share your presentation this way, it works best if you’re only using one monitor. If you have a second monitor, I’d actually recommend disconnecting it. And that’s coming from someone who always uses two monitors. The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private).

First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here’s where the magic happens: right-click on your slide and click Use Presenter View . And that’s it!

Wait, you’re worried that the people on the other end are seeing presenter view? They’re not. In fact, they didn’t even see you right-click because the menu isn’t part of the window. For them, nothing happened. While on your side, you just went from low fi to high fi in a matter of two clicks. From here you can do all the stuff you want through presenter mode and everyone on the other end will only see slides.

So, why do I like this method the most? Because I get to have my cake and eat it too! Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. Alt-Tab is your best friend. If you’re not an Alt-Tab person now, you will be moving forward, because it’s a great little trick for jumping between apps.

That means I can be taking notes about a potential customer in my OneNote app during a demo without them knowing. Or I can check in on the meeting itself to see if someone’s raised their hand or said something I need to respond to. All they’ll ever see is the current slide—even if you see another app on top of it—because all I’m sharing with them is the PowerPoint window.

Edit: Some folks have reported they can actually use two monitors and still are able to share the single presented-view of PowerPoint. I can't confirm this because on Mac, the Use Presenter View isn't available when you have two screens (the option is not available in the right-click menu). That said, if you use multiple monitors, you're a power user. So take 2 minutes to check with a colleagues to test if it still works in your situation to pull this off, but with the multiple monitors you're used to. So if one of your original thoughts was, "I can't not use two monitors", test before you knock it. 🙂

Frankly, I’ll never look back on any other presentation options again. At least until Teams Built-In Share—remember, I really mean PowerPoint for the Web when I say this—finally transitions from PowerPoint Lite to a full-fledged version of PowerPoint. Once that day comes, I may convert. But for now, I’m sticking to the desktop app because it’s a beast.

But what do you think? How do you present slides during Teams meetings? What tips do you have when you’re presenting? Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams.

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How to share a presentation on microsoft teams.

Do you want to share a presentation on Microsoft Teams ? We’ll take you through the steps of sharing your PowerPoint slides with ease!

• Log into Teams and locate the channel or chat .
• In the message box, click the “Attach” button .
• Select “File” from the drop-down menu and upload the presentation.
• Now everyone can access it.

There’s more! Did you know you can present your slides directly in a meeting?

• Navigate to the meeting or start a new one.
• Click the “Share” button and select “PowerPoint” .
• Present in a window or share a file. This helps participants follow along.

Make your presentations more engaging by using live captions . This is helpful for those with hearing difficulty and those in noisy environments.

Promote active participation from your audience. Use features like annotations and highlighting tools which emphasize key points and gather feedback. This encourages teamwork and productivity.

Overview of Microsoft Teams presentation sharing

Sharing presentations on Microsoft Teams ? It’s a breeze! Just select the file you want to share & who you want to share it with – and you’re good to go. Plus, real-time editing capabilities enable multiple users to work on the same presentation simultaneously. You can even present slides directly from Teams, making collaboration faster and easier. To optimize viewing quality, make sure to adjust resolution settings. There you have it – seamless information exchange and team productivity in no time!

Step 1: Accessing the Microsoft Teams platform

To share a presentation on Microsoft Teams, you must access the platform first. It is key for successful collaboration and communication between your team. Follow these simple steps to easily access Microsoft Teams and begin sharing presentations!

• Go to the Teams website in your web browser.
• Enter your email address and password.
• Click “Sign In”.
• On the dashboard, click “Join or create a team” on the left.
• Choose a team from the list or enter a code from your team leader.
• To create a new team, click “Create Team” and follow the prompts.
• After joining/creating a team, you have access to Teams’ features.
• Use different channels and tabs to interact with your team and locate files.
• To share a presentation, go to the “Files” tab in a channel and upload the PowerPoint.

Don’t miss this opportunity to engage with your team using Microsoft Teams. Communicate, exchange ideas and share presentations quickly and easily. Start sharing now!

Step 2: Starting a presentation sharing session

• Log into your account with the Teams app.
• Pick the channel you’ll share your presentation to.
• Look for the “Share” button at the bottom of the chat window.
• Select the presentation file you wish to share with “Browse teams and channels”.
• Once you’ve chosen the file, click “Share” to start the sesh.
• Navigate your slides with the provided controls.

Make sure everyone has access to the presentation. Plus, Teams offers collaboration features like annotating and questioning through chat.

Pro Tip: Check your internet connection’s stable before you start the presentation sharing session. No interruptions!

Step 3: Choosing the sharing options

When it comes to sharing presentations on Microsoft Teams, choosing the right option is key. Here’s how to do it:

• Click the “Share” button at the bottom of the meeting screen.
• A pop-up window will appear with several options – select “PowerPoint” to share a presentation.
• Next, decide whether you want to share your entire desktop or just a single window. This lets you control what the participants see.
• Finally, click “Share” to start sharing your presentation.

Remember to double-check that your presentation looks good before you continue with the meeting.

Furthermore, Microsoft Teams offers extra features such as annotation tools and letting people edit documents simultaneously – this boosts collaboration and involvement during presentations.

Did you know that Microsoft Teams is now one of the most popular collaboration tools for businesses? Its easy-to-use interface and many features make it great for remote working.

Step 4: Sharing the presentation

Sharing a presentation on Microsoft Teams is crucial for efficient collaboration with your team. Follow these steps to easily share and engage your audience:

• Get Ready: Make sure your presentation has all the content and visuals you need. This helps others understand your message.
• Open Teams: Launch the Teams app on your computer or use the web version. Sign in with your details to access the workspace.
• Join/Start Meeting: Join an existing meeting or start a new one. Sharing presentations is usually done in meetings with discussion and collaboration.
• To share the entire PowerPoint, select “PowerPoint”.
• To share slides or other documents, choose “Browse”.
• Teams has extra options like Slide Show mode or sharing single application windows.
• Engage Participants: Choose the sharing method, file, or slides. Click “Share” to start presenting. Participants view your presentation in real-time. They can ask questions or give feedback via chat or audio.

Follow these steps for successful collaboration on Microsoft Teams. Be prepared, use appropriate sharing methods, and engage your audience.

Step 5: Navigating and presenting the slides

Want to know how to smoothly move through slides on Microsoft Teams? Here’s the step-by-step guide:

• Press the “Share” button at the bottom of your screen to start presenting.
• Use the arrows on your keyboard or click the navigation buttons to go back and forth between slides.
• If you need to jump to a specific slide, select the “Go to slide” option and enter the number.
• To end presentation mode, click the “Stop presenting” button at the top of your screen.

Plus, use shortcuts like “B” to black out your screen and “W” to display a whiteboard. This helps keep the presentation on track.

A funny thing happened to a colleague presenting slides on Teams. Instead of advancing to the next slide, they clicked an emoji reaction. This caused a lot of laughter. It’s a great reminder to double-check actions when navigating virtual slides.

Step 6: Ending the presentation sharing session

To finish the Microsoft Teams presentation-sharing session, do these steps:

• Click on the presentation screen to go to the meeting controls.
• Find the ‘Stop Presenting’ button at the top of the screen. Then click it.
• A pop-up will appear. It’ll ask if you want to stop presenting. Click ‘Stop Presenting’ again to confirm.
• The presentation sharing session will end. You’ll go back to your regular view of the meeting.
• You can stay in the meeting or leave.

Remember, ending the presentation-sharing session doesn’t mean you have to leave the meeting. You can still talk with others and contribute to discussions before you finish.

Pro Tip: Before you finish the presentation-sharing session, make sure all the points are covered and all questions or concerns are answered. This will help everyone finish the session on a good note.

Share presentations on Microsoft Teams for simple, efficient results! Just follow the steps outlined in this article. Showcase your work, collaborate, and ensure everyone’s on the same page.

• First, upload the file to the platform. Select “Share” and choose the presentation from your files. You can share your entire screen or just a specific window. This lets you control what participants see.
• Navigate through slides smoothly. Make sure participants see each slide clearly. Use presenter view and annotations. Use laser pointer tools for clearer communication.
• Microsoft Teams also offers a recording feature. If you want to share with those who weren’t able to attend or review later, you can record the meeting. Everyone will have access to the presentation.

Start sharing today and experience seamless communication!

Additional tips and troubleshooting guidelines

• Double check the sharing settings. Ensure you enabled the right permissions on Microsoft Teams before the presentation. It will let everyone view and interact with it without issues.
• Optimize your internet connection. Stable and reliable internet is needed for successful presentation sharing. Use a wired network or strong Wi-Fi to avoid interruptions.
• Be mindful when sharing your screen. Close any unnecessary applications or tabs. This will reduce distractions and maintain a professional atmosphere.
• Remember, attention to detail is key when presenting on Microsoft Teams. Consider the tips and troubleshooting guidelines. This will help you deliver a seamless and engaging presentation.
• Technical issues may occur despite preparation. Remain calm and try restarting the app or checking compatibility. If nothing works, contact the support team for assistance.

Let me tell you a story. A colleague had a crucial sales pitch through Teams. His PowerPoint slides didn’t display properly. He had taken our tips into account and switched to screen sharing mode. He was able to deliver his pitch using alternative tools within seconds. This shows the value of flexibility and quick thinking in overcoming challenges while presenting on Microsoft Teams.

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I don't have the Powerpoint Live option

I have a Microsoft 365 Personal account subscription and have seen a feature that I want to utilise during presentations (PowerPoint Live feature) however when I go to "Share Content" on teams I don't see the option for it (I can only share "Window" or "Screen")

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• Independent Advisor

Hi April, Thank you for reaching out. My name is Furkaan, a user just like you. I’d be happy to help you with your concerns. There are a couple of reasons why you might not be seeing the PowerPoint Live option in Microsoft Teams even with a Microsoft 365 Personal subscription. Here's how to troubleshoot: Update Microsoft Teams: Ensure you're running the latest version of Microsoft Teams. Outdated versions might not have the most recent features. Check for updates within the Teams app itself, usually under Settings. Eligibility for PowerPoint Live: While Microsoft 365 Personal should include PowerPoint Live, there might be some variations depending on the specific plan. Double-check if your plan explicitly mentions PowerPoint Live features. You can find your plan details on your Microsoft account dashboard. Entering the Meeting: PowerPoint Live is primarily for presenting during meetings, not while sharing your screen outside of a meeting. Join a Teams meeting and then try the "Share" option to see if PowerPoint Live appears. Presenting from PowerPoint itself: An alternative way to utilise PowerPoint Live is by launching it directly from your presentation file. In PowerPoint (Windows or Mac), go to the "File" menu and select "Present in Teams." This will initiate PowerPoint Live within your Teams meeting. Additional Resource: If you're still facing issues, refer to the official Microsoft documentation on using PowerPoint Live in Teams: https://support.microsoft.com/en-au/office/share-slides-in-microsoft-teams-meetings-with-powerpoint-live-fc5a5394-2159-419c-bc59-1f64c1f4e470 If you have any additional questions or concerns please don’t hesitate to reach out. Give back to the Community. Help the next person who has this issue by indicating if this reply solved your problem. Click Yes or No below. Best Regards, Furkaan

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May 9, 2024

Teams enhancements to the Presenter window while screensharing

Teams Public Preview team

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Hi, Microsoft 365 insiders! We’re excited to announce new enhancements to the Presenter window you can use while screensharing. 

Have you ever wanted to see what’s happening in a meeting when you’re sharing your screen? Now you can with the new Presenter window. It shows up to four meeting participants, both video and audio, as well as active speakers, raised hands, reactions, and a preview of shared content.

Meeting notifications are also easier to see, appearing in the center of your screen so you can act on them.

These enhancements help you stay aware of what’s happening in your meeting and make it easier to engage with other attendees while you’re screensharing. You can also manage actions in your meeting such as lowering raised hands and muting participants.

How it works  

• Join a Teams meeting.

• If you’re sharing your screen or window and have your camera turned on, you can expand the self-video tile at the bottom of the presenter window by clicking the arrow button. After it’s expanded, you can minimize the self-video tile again to free up space on the shared screen.
• If you’re using presenter modes while sharing your screen, the self-video tile gives you the option to change the presenter layout during the screen share.

Availability 

To use this feature, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview. 

To enable your Teams client for the Public Preview, IT administrators must enable  Show preview features  in their update policy.  Learn more  

For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization.  Learn more  

Feedback 

We want to hear from you! Select  Settings and more   >   Help  in the top right corner of the Teams app, and then select either  Give feedback  or  Suggest a feature  to share your thoughts about this feature.

Sorry, JavaScript must be enabled to use this app.

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Show your screen during a meeting

In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting.

Select what you want to share:

Screen lets you show everything on your screen.

PowerPoint Live lets you share a PowerPoint presentation.

Microsoft Whiteboard and Freehand by Invision lets you share a whiteboard where participants can sketch together.

Window lets you share an open window like a specific app you have open.

After you select what you want to show, a red border surrounds what you're sharing. Meeting participants won't see any notifications that might come in.

Select Stop sharing to stop showing your screen.

Note:  Linux users won't see the red border surrounding what they are sharing. Also, window sharing isn't available for Linux users.

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Learn more about Screen Sharing

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