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W-4 Form: What It Is, How to Fill It Out in 2024

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A Form W-4 is a tax document that employees fill out when they begin a new job. It tells the employer how much to withhold from an employee’s paycheck for taxes.

How a W-4 form is filled out can significantly affect whether someone gets a refund or owes taxes when they file their tax return.

It’s generally a good idea to review your W-4 at least annually. You may also want to revisit your withholdings after events such as marriage, the birth of a child, a bonus or buying a home.

What is a W-4?

A W-4 form, or "Employee's Withholding Certificate," is an IRS tax document that employees fill out and submit to their employers. Employers use the information on a W-4 to calculate how much tax to withhold from an employee's paycheck throughout the year.

You have to fill out a W-4 when you start a new job, but you can adjust it at any time. If you had to pay a large tax bill or got a big refund this year, that might be a sign to review your W-4.

» Need to jump ahead?

How to fill out a W-4 form

How to adjust a Form W-4

W-4 calculator

Form W-4 FAQs

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How to fill out a W-4

Employers use the W-4 to calculate certain payroll taxes and send the taxes to the IRS and state and local authorities (if applicable) on behalf of employees. How you fill out a W-4 can have a major effect on whether you'll get a refund or you'll owe taxes.

Step 1: Enter your personal information

Fill in your name, address, Social Security number and tax filing status.

Importantly, your tax filing status is the basis for which you might qualify for certain tax credits and deductions, and they are rules about which ones you can use.

Step 2: Account for multiple jobs

If you have more than one job, or you file jointly and your spouse works, follow the instructions to get more accurate withholding.

For the highest paying job’s W-4, fill out steps 2 through 4(b) of the W-4. Leave those steps blank on the W-4s for the other jobs.

If you (or you and your spouse) have a total of two jobs and make roughly the same amount at both, you can instead opt to check box 2(c) to indicate this. The catch: You’ll need to do this on both W-4s.

If you don’t want to reveal to your employer that you have a second job, or that you get income from other non-job sources, you have a few options:

On line 4(c), you can instruct your employer to withhold an extra amount of tax from your paycheck.

Alternatively, don’t factor the extra income into your W-4. Instead of having the tax come directly out of your paycheck, send estimated tax payments to the IRS yourself instead.

Step 3: Claim dependents, including children

If your total income is under $200,000 (or $400,000 if filing jointly ), you can enter how many kids and dependents you have and multiply them by the credit amount. (See the rules about the child tax credit and for when you can claim a tax dependent. ) You can also choose to not claim dependents — even if you have them — if you need more taxes taken out of your paycheck to reduce your tax bill.

Step 4: Refine your withholdings

If you want extra tax withheld, or expect to claim deductions other than the standard deduction when you do your taxes, you can note that.

Step 5: Sign and date your W-4

Once completed, give the signed form to your employer's human resources or payroll team. You may also be able to fill it out online through your employer's payroll system.

W-4 form 2024

The IRS releases updated versions of certain tax forms each year to tweak language for clarity and to update references to certain figures, such as tax credits, that may be adjusted for inflation.

The IRS released an updated version of Form W-4 for 2024, which can be used to adjust withholdings on income earned in 2024.

How to find the 2024 W-4

You can download the most recent Form W-4 via the IRS website.

The agency also releases the W-4 form in several languages, including Chinese, Korean, Russian, Spanish and Vietnamese. You can access prior-year forms and FAQs on the website as well [0] Internal Revenue Service . About Form W-4, Employee's Withholding Certificate . View all sources .

You may also be able to change your W-4 electronically through your employer's payroll system.

Do I have to update my W-4 every year?

No. You are required to fill out a W-4 when you start a new job, but you do not have to fill out a new W-4 form every year if you already have one on file with your employer. However, it's a good idea to check on your tax withholding at least annually and as your life changes. Events such as divorce, marriage, new dependents, or side gigs can trigger a change in tax liability.

The IRS encourages taxpayers to use its Tax Withholding Estimator to make sure their withholdings for the current year are on track [0] Internal Revenue Service . Tax Withholding Estimator . Accessed Nov 27, 2023. View all sources . The estimator, available in both English and Spanish, can help you decide if you should make adjustments by completing a new W-4.

How to adjust your Form W-4

If you got a big tax bill when you filed your tax return this year and don’t want another, you can use Form W-4 to increase your withholding. That’ll help you owe less (or nothing) next time you file. If you got a big refund this year, you’re giving the government a free loan and living on less of your paycheck throughout the year. If you want more of your paycheck sooner, rather than later, consider using Form W-4 to reduce your withholding.

Here are some steps you might take toward a specific outcome:

How to have more taxes taken out of your paycheck

If you want more taxes taken out of your paychecks, perhaps leading to a lower bill or a tax refund when you file, here's how you might adjust your W-4.

Reduce the number of dependents.

Add an extra amount to withhold on line 4(c).

How to have less taxes taken out of your paycheck

If you want less taxes taken out of your paychecks, perhaps leading to having to pay a tax bill when you file your annual return, here's how you might adjust your W-4.

Increase the number of dependents.

Reduce the number on line 4(a) or 4(c).

Increase the number on line 4(b).

How to use a W-4 to owe nothing on a tax return

If your objective is to engineer your paycheck withholdings so that you end up with a $0 tax bill when you file your annual return, then the accuracy of your W-4 is crucial.

Use the correct tax filing status. If you file as head of household and haven't updated your W-4 for a few years, for example, you may want to consider filling out a new W-4 if you want the amount of taxes withheld from your pay to more accurately align with your tax liability. ( Here's how to choose the right filing status. )

Make sure your W-4 reflects your current family situation. If you had a baby or had a teenager who turned 18 this year, your tax situation is changing and you may want to update your W-4.

Accurately estimate your other sources of income. Capital gains, interest on investments, rental properties and freelancing are just some of the many other sources of non-job income that might be taxable and worth updating on line 4(a) of your W-4.

Accurately estimate your deductions. The W-4 assumes you're taking the standard deduction when you file your tax return. If you plan to itemize (presumably because itemizing will cut your taxes more than the standard deduction will), you'll want to estimate those extra deductions and change what's on line 4(b).

Take advantage of the line for extra withholding. If you want to have a specific number of extra dollars withheld from each check for taxes, you can put that on line 4(c).

Need more help? There are worksheets in the Form W-4 instructions to help you estimate certain tax deductions you might have coming. The IRS’ W-4 estimator or NerdWallet's tax calculator can also help.

Use our free W-4 withholding calculator below to get a general idea of how your tax withholding is stacking up this year. To use the estimator, locate your paystubs and use them to enter your current state and federal withholdings.

What else to know about Form W-4

1. has the w-4 form changed.

Yes. In the past, employees could claim allowances on their W-4 to lower the amount of federal income tax withheld from their wages. The more withholding allowances an employee claimed, the less their employer would withhold from their paychecks. However, the 2017 Tax Cuts and Jobs Act overhauled a lot of tax rules, including doing away with personal exemptions [0] Internal Revenue Service . Understanding Tax Reform Changes Affecting Individuals and Families . Accessed Aug 4, 2022. View all sources . That prompted the IRS to change the W-4 form.

The new W-4, introduced in 2020, still asks for basic personal information, but no longer asks for a number of allowances. Now, employees who want to lower their tax withholding must claim dependents or use a deductions worksheet [0] Internal Revenue Service . FAQs on the 2020 Form W-4 . Accessed Jun 21, 2022. View all sources .

2. What does it mean to be exempt from taxes?

Being exempt means your employer won’t withhold federal income tax from your pay. (Social Security and Medicare taxes will still come out of your check, though.) Generally, the only way you can be exempt from withholding is if two things are true:

You got a refund of all your federal income tax withheld last year because you had no tax liability, and

You expect the same thing to happen this year.

If you are exempt from withholding, write “exempt” in the space below step 4(c). You still need to complete steps 1 and 5. Also, you’ll need to submit a new W-4 every year if you plan to keep claiming exemption from withholding [0] Internal Revenue Service . Topic No. 753 Form W-4 – Employee's Withholding Certificate . Accessed Aug 4, 2022. View all sources .

» MORE: See more about what it means to be tax-exempt and how to qualify

3. When should I review my W-4?

You can change your W-4 at any time, but if any of these things happen to you during the year you might especially want to update your W-4 so your withholdings reflect your tax life:

You get married or divorced.

You have a child.

You buy a house .

You take a pay cut or get a big raise.

You get a bonus .

You work only part of the year.

You have a lot of dividend income .

You or your spouse freelances on the side.

4. Can I adjust my W-4 multiple times throughout the year?

Tinkering is OK. You're allowed to give your employer a new W-4 at any time. That means you can fill out a W-4, give it to your employer and then review your next paycheck to see how much money was withheld. Then you can start estimating how much you'll have taken out of your paychecks for the full year.

If it doesn't seem like it'll be enough to cover your whole tax bill, or if it seems like it'll end up being way too much, you can submit another W-4 and adjust .

If you want an extra set amount withheld from each paycheck to cover taxes on freelance income or other income, you can enter it on lines 4(a) and 4(c) of Form W-4.

So your employer knows how much tax to withhold from each paycheck. Your employer sends the withheld amount to the IRS on your behalf, and at the end of the year, your employer will send you a W-2 showing (among other things) how much it withheld for you that year.

You complete a W-4 and give it to your new employer when you start a new job so that the employer knows how much tax to withhold from your paycheck.

A W-2 , on the other hand, is a report your employer gives you by the end of January each year. It details how much the employer paid you, and how much withholding tax was deducted from your pay during the tax year. You need the information on a W-2 to accurately fill out a tax return.

Freelancers or contract workers typically get a 1099 from their clients, not W-2s.

, on the other hand, is a report your employer gives you by the end of January each year. It details how much the employer paid you, and how much withholding tax was deducted from your pay during the tax year. You need the information on a W-2 to accurately fill out a tax return.

Freelancers or contract workers typically get a

from their clients, not W-2s.

On a similar note...

Still need to file? An expert can help or do taxes for you with 100% accuracy. Get started

What Is a W-4 Form?

The W-4 Form is an IRS form that you complete to let your employer know how much money to withhold from your paycheck for federal taxes. Accurately completing your W-4 can help you prevent having a big balance due at tax time. It can also help you avoid overpaying on your taxes so you can put more money in your pocket during the year.

What is Form W-4?

What does a w-4 form do, what is the difference between a w-4 and a w-2, what changed with the new w-4 form, how do you fill out form w-4, will i owe taxes if i claim 0 on my w-4, can you claim exemption from tax withholding on your w-4, can you use the w-4 form for self-employment income, when should you update your w-4.

You may have heard about a possible change to the Child Tax Credit , but don’t worry. TurboTax has you covered. We are up to date with the latest tax laws so you can file your taxes with confidence and accurately claim the Child Tax Credit, if you are eligible. There is no need to delay. File now to get your max refund as soon as possible. If lawmakers expand the Child Tax Credit, the IRS has stated that they will automatically adjust your return and notify you of the update, including any additional refund. No extra steps are required on your part.

In most cases, if you earn money, the IRS expects you to pay taxes on it. Some types of income are specifically excluded from taxation, but when you work as an employee and earn above certain amounts, you'll almost certainly need to pay taxes on your earnings to the federal government.

To make sure you withhold the right amount of taxes, you will need to submit some paperwork when you start a new job — specifically, a W-4 Form. This document is used to report the necessary information related to your tax situation, and employers use this to calculate how much federal income tax to withhold from each of your paychecks.

The W-4 form is used to provide information to your employer so that they can determine how much to withhold from your paychecks. This will ensure that the IRS collect federal income tax from you in a timely manner. Not paying enough during the year can result in a tax bill and perhaps a penalty, while withholding too much can create a refund when you file your tax return.

A refund sounds nice, but getting one usually means that you could have had more take home pay in each paycheck. Once you've filled out your W-4, your employer will then withhold money from your paycheck and send it to the IRS. These payments will count toward your annual income tax bill that you will calculate when you prepare your return the following year.

There are several key differences between a W-4 and a W-2, specifically, who completes it and what it’s used for.

A W-4 form is completed by you and provided to your employer at the start of employment, so they know how much to withhold from your paychecks. 

On the other hand, a W-2 is given to you by your employer when it’s time to do your taxes. A W-2 form will show your wages and the taxes withheld for the year.

In the past, the W-4 was based on a system of withholding allowances. You typically filed a new form when you started a job or needed to adjust your tax withholding. The IRS replaced the method for determining the amount to withhold beginning in 2020 to reduce the complexity of calculating how much to withhold from each paycheck. It also changed the W-4 Form to increase the understanding and accuracy of the withholding system.

While the withholding form uses the same underlying information as the old design, it replaces the complicated worksheets from the old form with more straightforward questions. These changes should make it easier for employees to more accurately determine how much should be withheld from their paychecks.

TurboTax Tip: You can use your W-4 to account for self-employment taxes in addition to your income from your primary job. Add your self-employment income on Step 4(a) of the worksheet and input your self-employment tax per pay period for Step 4(c).

The 2023 Form W-4 has a five-step process for determining your withholding:

1.  You provide personal information and your anticipated filing status in this step. This will be used to determine your standard deduction and the tax rates your employer should use to compute your paycheck withholding.

2.  Complete this step if you (1) hold more than one job at a time, or (2) are married, filing jointly and your spouse also works. The correct amount of withholding will depend on the income earned from all of these jobs between both you and your spouse.

3.  If you have children, this section will provide instructions for determining the amount of the child tax credit and the credit for other dependents that you may be able to claim when you file your tax return.

4.  Include any of the following items:

• Other estimated income from sources such as interest, dividends, or retirement
• Deductions you plan to take other than the standard deduction to reduce your withholding
• Any supplemental withholding you want for each paycheck

5.  Sign your name and date the form to complete your W-4.

To calculate the most accurate withholding for Steps 2-4, you can use TurboTax's W-4 Withholding Calculator .

When allowances were part of the W-4 form, the maximum amount of taxes would be withheld from your paychecks when you claim 0. With the new system, you’ll indicate whether you need to withhold more or less than the standard amount. If you have 0 dependents and adjustments, the standard amount will be withheld from your paychecks.

This means that while you’ll receive less money on your paychecks, you should have a lower tax bill at the end of the year. However, you might still owe taxes if, for example, you are self-employed and don’t account for those taxes by withholding more on your W-4.

Yes, you can also use the W-4 to declare yourself exempt from withholding, which means that your employer would not withhold any of your income to your federal income tax. You can claim an exemption from withholding if you had no income tax liability in the prior year and don't expect to have a tax liability in the current year.

For example, if you are a single taxpayer who earns approximately $8,000 each year, then you would not likely owe federal income tax. This is because of the standard deduction you can claim on your tax return, would likely eliminate the possibility of owing tax on your $8,000 of earnings.

You can use your W-4 to account for the taxes you’ll owe on your self-employment income in addition to your income from your primary job. 

To account for self-employment taxes through your withholdings from your wages, you can add your self-employment income on Step 4(a) of the worksheet. Then for Step 4(c), you’ll need to input self-employment tax per pay period. 

The W-4 doesn’t compute self-employment tax for you, so you’ll need to complete those calculations separately. 

While some taxpayers might choose to use a W-4 to partially account for self-employment taxes, the most accurate method is to use 1040-ES for quarterly estimated taxes. 

If you expect to owe more than $1,000, you’ll usually need to pay estimated quarterly taxes.

Estimated taxes are divided into four payments throughout the year.

Note that if you’re going to factor self-employment taxes into your W-4 withholdings, keep in mind that you might still owe. This is especially likely if you don’t earn the same amount of self-employment income each pay period and need to use estimates for how much tax you might owe.

When too much money is withheld from your paychecks, it means you've given the federal government an interest-free loan (as well as earning yourself a tax refund). If you do the opposite and withhold too little, this could mean an unexpected tax bill and perhaps a penalty when you file your return or even a penalty for underpayment . Either way, there's a better way to manage your money.

Instead of facing this uncertainty each year, you should update your W-4 when you experience a major personal life change or have a change in income.

• If you want to pay only what you owe, this will go a long way toward avoiding this outcome.
• If you look forward to a big tax refund every year, you should also pay attention to your withholding, because how much you have withheld directly impacts your refund.

With TurboTax Live Full Service , a local expert matched to your unique situation will do your taxes for you start to finish. Or, get unlimited help and advice from tax experts while you do your taxes with TurboTax Live Assisted . And if you want to file your own taxes, you can still feel confident you'll do them right with TurboTax as we guide you step by step. No matter which way you file, we guarantee 100% accuracy and your maximum refund.

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The above article is intended to provide generalized financial information designed to educate a broad segment of the public; it does not give personalized tax, investment, legal, or other business and professional advice. Before taking any action, you should always seek the assistance of a professional who knows your particular situation for advice on taxes, your investments, the law, or any other business and professional matters that affect you and/or your business.

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Required each time you start a job, the W-4 form and worksheet are used to determine the amount your employer should withhold from your paycheck for federal income taxes. This brief video from our Personal Finance 101 Conversations series explains the basics of taxes, dependents, and exemptions.

Below is a full transcript of this video. It has not been edited or reviewed for accuracy or readability.

When you start a job, you quickly learn there are plenty of forms to fill out. Whether you take a summer job, go to work full time after high school, or finish college and start a career, you’ll have to complete an Employee’s Withholding Certificate, or Form W-4. You have to fill one out each time you start a job and make changes when needed.

Your employer uses the information on the W-4 to determine the correct amount to deduct from your paycheck for federal income taxes. The W-4 includes instructions, personal worksheets, and an online Tax Withholding Estimator https://www.irs.gov/individuals/tax-withholding-estimator .

The goal is for your employer to withhold enough from your check to cover your taxes, but not so much that the government owes you a large refund at the end of the year.

Some people are exempt from withholding. Generally speaking, people qualify for exemption if they had no federal tax liability in the previous year and don’t anticipate having federal tax liability in the current year.

If you claim exempt status and it turns out you earn more than you expected, however, you might be in for a surprise at tax time. It’s important to be accurate when filling out your W-4.

The W4 has 5 steps. We’ll go through each step briefly, then show an example of a young person completing his first W4.

Step 1 is broken down into Parts a, b, and c. Part (a) asks for your name and address. Part (b) is your social security number, and in part (c), you’ll select one of three boxes:

Single or Married filing separately ;

Married filing jointly (or Qualifying widow or widower); or,

Head of household

To select head of household, the form states, “Check only if you’re unmarried and pay more than half the costs of keeping up a home for yourself and a qualifying individual.”

The government has requirements about who counts as a qualifying individual. One example would be your own child.

Moving on to steps 2 through 4, you’ll read, “Complete Steps 2–4 ONLY if they apply to you; otherwise, skip to Step 5. See page 2 for more information on each step, who can claim exemption from withholding, when to use the online estimator, and privacy.”

We’ll go over each step, but again, many people will be able to skip these:

You’ll complete step 2 if you work multiple jobs or you spouse works. If you meet those criteria, you’ll choose one of three options under the step to ensure the correct amount of withholding.

In step 3, you’re asked to claim dependents. Dependents are qualifying children or others who depend upon you financially.

Step 4, Other Adjustments, is an optional step where you can request additional taxes be withheld from your check.

As you get older, your tax situation will likely change, but for young, single people completing the W-4 is relatively easy.

Let’s look at an example of a 17 year old boy, Sean, who just got a summer job at a resort. Let’s say he lives with his parents who claim him as a dependent on their taxes. Sean would not claim exemption because he didn’t file a tax return last year and doesn’t know how much he’ll earn at his job. He would not want to find out after the fact that he isn’t eligible owe taxes and or penalties.

Sean would complete Step 1 and mark the box “Single or Married filing separately.”

Steps 2, 3, and 4 would not apply to Sean so he would skip to step 5. Here’s why: Sean only has one job, and is not married so he can skip step 2. He doesn’t have qualifying children or any other dependents, so he can also skip section 3. And he doesn’t want to have additional taxes withheld from his income so he skips section 4 as well.

Step 5 requires Sean’s signature and date, and with that, Sean’s done. His employer would complete the rest. Wasn’t that easy?

In addition to being required by law, the W-4 helps you be financially prepared to pay your taxes at the end of the year. Following the instructions, using the estimator and worksheets when appropriate will help you decide the withholding amount that’s best for your situation, finding the job is up to you.

If you have difficulty accessing this content due to a disability, please contact us at 314-444-4662 or [email protected] .

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Grade Calculator

Use this calculator to find out the grade of a course based on weighted averages. This calculator accepts both numerical as well as letter grades. It also can calculate the grade needed for the remaining assignments in order to get a desired grade for an ongoing course.

Final Grade Calculator

Use this calculator to find out the grade needed on the final exam in order to get a desired grade in a course. It accepts letter grades, percentage grades, and other numerical inputs.

Related GPA Calculator

The calculators above use the following letter grades and their typical corresponding numerical equivalents based on grade points.

Brief history of different grading systems

In 1785, students at Yale were ranked based on "optimi" being the highest rank, followed by second optimi, inferiore (lower), and pejores (worse). At William and Mary, students were ranked as either No. 1, or No. 2, where No. 1 represented students that were first in their class, while No. 2 represented those who were "orderly, correct and attentive." Meanwhile at Harvard, students were graded based on a numerical system from 1-200 (except for math and philosophy where 1-100 was used). Later, shortly after 1883, Harvard used a system of "Classes" where students were either Class I, II, III, IV, or V, with V representing a failing grade. All of these examples show the subjective, arbitrary, and inconsistent nature with which different institutions graded their students, demonstrating the need for a more standardized, albeit equally arbitrary grading system.

In 1887, Mount Holyoke College became the first college to use letter grades similar to those commonly used today. The college used a grading scale with the letters A, B, C, D, and E, where E represented a failing grade. This grading system however, was far stricter than those commonly used today, with a failing grade being defined as anything below 75%. The college later re-defined their grading system, adding the letter F for a failing grade (still below 75%). This system of using a letter grading scale became increasingly popular within colleges and high schools, eventually leading to the letter grading systems typically used today. However, there is still significant variation regarding what may constitute an A, or whether a system uses plusses or minuses (i.e. A+ or B-), among other differences.

An alternative to the letter grading system

Letter grades provide an easy means to generalize a student's performance. They can be more effective than qualitative evaluations in situations where "right" or "wrong" answers can be easily quantified, such as an algebra exam, but alone may not provide a student with enough feedback in regards to an assessment like a written paper (which is much more subjective).

Although a written analysis of each individual student's work may be a more effective form of feedback, there exists the argument that students and parents are unlikely to read the feedback, and that teachers do not have the time to write such an analysis. There is precedence for this type of evaluation system however, in Saint Ann's School in New York City, an arts-oriented private school that does not have a letter grading system. Instead, teachers write anecdotal reports for each student. This method of evaluation focuses on promoting learning and improvement, rather than the pursuit of a certain letter grade in a course. For better or for worse however, these types of programs constitute a minority in the United States, and though the experience may be better for the student, most institutions still use a fairly standard letter grading system that students will have to adjust to. The time investment that this type of evaluation method requires of teachers/professors is likely not viable on university campuses with hundreds of students per course. As such, although there are other high schools such as Sanborn High School that approach grading in a more qualitative way, it remains to be seen whether such grading methods can be scalable. Until then, more generalized forms of grading like the letter grading system are unlikely to be entirely replaced. However, many educators already try to create an environment that limits the role that grades play in motivating students. One could argue that a combination of these two systems would likely be the most realistic, and effective way to provide a more standardized evaluation of students, while promoting learning.

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Use this tool to estimate the federal income tax you want your employer to withhold from your paycheck. This is tax withholding .

See how your withholding affects your refund, take-home pay or tax due.  

How it works

Use this tool to:

• Estimate your federal income tax withholding
• See how your refund, take-home pay or tax due are affected by withholding amount
• Choose an estimated withholding amount that works for you

Results are as accurate as the information you enter.

What you need

Have this ready:

• Paystubs for all jobs (spouse too)
• Other income info (side jobs, self-employment, investments, etc.)
• Most recent tax return

Your information isn't saved. Learn more  about Security .

Use the Tax Withholding Estimator

Don't use this tool if:

• You have nonresident alien status. Use Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens.
• Your tax situation is complex. This includes alternative minimum tax. See Publication 505, Tax Withholding and Estimated Tax . 

Estimator Frequently Asked Questions

More on tax withholding

• When to Check Your Tax Withholding
• Why Check Your Tax Withholding
• About Tax Withholding
• Publication 505, Tax Withholding and Estimated Tax
• Form W-4 Employee Withholding Certificate
• Form W-4P, Withholding Certificate for Pension or Annuity Payments
• Notice 1392, Supplement Form W-4 Instructions for Nonresident Aliens PDF

After you use the estimator

Use your estimate to change your tax withholding amount on Form W-4. Or keep the same amount.

To change your tax withholding amount:

• Enter your new tax withholding amount on Form W-4, Employee's Withholding Certificate
• Ask your employer if they use an automated system to submit Form W-4
• Submit or give Form W-4 to your employer

To keep your same tax withholding amount:

• You don't need to do anything at this time.
• Check your withholding again when needed and each year with the Estimator. This helps you make sure the amount withheld works for your circumstance.  

When to check your withholding

Check your tax withholding every year, especially:

When you have a major life change

• New job or other paid work
• Major income change
• Child birth or adoption
• Home purchase

If you changed your tax withholding mid-year

• Check your tax withholding at year-end, and adjust as needed with a new W-4

If you have more questions about your withholding, ask your employer or tax advisor.

Why check your withholding

There are several reasons to check your withholding:

• It can protect against having too little tax withheld and facing an unexpected tax bill or penalty at tax time next year.
• It can let you adjust your tax withheld up front, so you receive a bigger paycheck and smaller refund at tax time.

The Tax Withholding Estimator doesn't ask for personal information such as your name, social security number, address or bank account numbers.

We don't save or record the information you enter in the estimator.

For details on how to protect yourself from scams, see Tax Scams/Consumer Alerts .  

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Best Nanny Payroll Services of 2024

Table of Contents

• Best Nanny Payroll Services
• Things To Consider When Buying
• How We Chose

The best nanny payroll services calculate and withhold employment taxes, ensuring household staff (and tax agencies) receive accurate and timely payments. Parents and guardians with busy lifestyles will appreciate tools like built-in reminders and auto-pay features. Likewise, your child’s caregivers benefit from direct deposits and digital paystubs. With an easy-to-use nanny payroll app, you can hire a nanny and let the nanny payroll company handle the rest.

However, not all payroll vendors handle household employees, which requires Schedule H (Household Employment Taxes). We evaluated over a dozen providers and confirmed household employer tax support. Our assessment considered pricing and additional fees, customer support, features, and add-ons. Explore the following options to find the best household employee tax service.

• Best Overall: SurePayroll »
• Most Budget-Friendly DIY Payroll: NannyPay »
• Best for Personalized Assistance: GTM Payroll Services »
• Most Beginner-Friendly Nanny Payroll: Poppins Payroll »
• Best for Flexible Payroll Plans: HomeWork Solutions »
• Best for Multi-Employee Households: Savvy Nanny Payroll Services »
• Best Full-Service Payroll Solution: Care.com HomePay »

Best Overall: SurePayroll

Schedule H (year-end) included in the monthly fee

Has a mobile app

Can track PTO and sick time

Unlimited payroll runs

Additional household employees cost extra

More expensive than DIY plans

SurePayroll, a Paychex, Inc. company, provides a comprehensive digital nanny payroll platform. Its capabilities stem, in part, from the acquisition of NannyChex in May 2022. SurePayroll is the best overall nanny payroll service because it offers standout features, including mobile apps, unlimited payroll runs, two-day direct deposit, and U.S.-based support, even on Saturdays.

We appreciate SurePayroll’s mobile apps for household employers and their nannies. Parents and guardians can run payroll from iOS and Android devices, whereas their household staff can view pay stubs or paid time off (PTO). While most nanny tax services are mobile-friendly, few offer mobile apps.

We also liked the unlimited payroll runs, as other solutions require employers to choose either weekly or bi-weekly payment options. In most cases, this is fine. But if you miss a week or want to pay a bonus, it’s nice to have the option and flexibility.

SurePayroll reports new hires to state agencies on your behalf. It calculates wages and withholds federal, state, and local taxes. Then, SurePayroll remits tax forms and employment taxes to government agencies quarterly. For household nannies with regular hours, parents and guardians can set up auto-pay, and SurePayroll runs like clockwork.

Learn more in our full review of SurePayroll’s payroll software .

• Nanny payroll pricing: $49.99 monthly for one nanny and $10 for additional household employees
• Year-end filing and fees: Additional costs are not listed, and the monthly fee includes signature-ready Schedule H
• Tax service availability: All 50 states
• Nanny payroll service features: Two-day direct deposit, employee access to paystubs, monthly billing, unlimited payroll runs, new hire reporting, PTO and sick time tracking, automated payroll, and file and deposit federal, state, and local taxes 
• Mobile app: Yes
• Additional paid services: Business payroll services, workers' compensation insurance, small business insurance, auto, liability, and other insurance options, 401(k) plans, health benefits, and pre-employment screening
• Payment options: Direct deposit or print checks
• Customer support services: Specialized household support is available Monday through Friday from 8 a.m. to 7 p.m. CT and Saturday from 9 a.m. to 1 p.m. CT

Most Budget-Friendly DIY Payroll: NannyPay

Calculates payroll and generates tax forms

Both desktop and cloud versions

Costs less than $20 monthly

No mobile app

Household employers must remit taxes to government agencies

Only provides support via email

NannyPay offers affordable cloud-based or desktop nanny payroll software. Unlike competitors, NannyPay doesn’t send tax payments to the IRS or state agencies on your behalf. It also does not handle direct deposits, although you can print paychecks and pay stubs. However, you can pay less than $20 monthly (starting at $199 annually), which makes NannyPay our top choice as the most budget-friendly DIY nanny payroll software.

It offers a multi-level license, meaning you only pay for what you need, whether one nanny or three. Compared to other nanny payroll services, families could save $400 to over $700 yearly using NannyPay. NannyPay supports quarterly, annual, and customizable wage reporting. In addition, it maintains payroll records over multiple years.

Parents or guardians can enter household employee information using NannyPay’s setup wizard. The software computes regular and overtime hours, plus you can add a bonus or after-tax payment. Cloud and desktop versions generate comprehensive reports for quarterly state tax filing, and NannyPay provides federal forms, including signature-ready Schedule H and printable W-2s and W-3s.

• Nanny payroll pricing: Yearly subscription fee starting at $199.95
• Year-end filing and fees: No, annual fee includes signature-ready Schedule H and printable plain paper forms W-2 and W-3
• Tax service availability: N/A
• Nanny payroll service features: Calculates federal and state income for up to three employees, Social Security, Medicare, and other payroll taxes; tracks non-taxable and taxable payments or deductions; generates detailed plain-paper pay stubs; offers reporting tools 
• Mobile app: No
• Additional paid services: No
• Payment options: Third-party direct bank transfers, Venmo, or you can print a check for your nanny
• Customer support services: Email

Best for Personalized Assistance: GTM Payroll Services

Can customize plans with add-on services and benefits

Concierge support with certified professionals

Mobile-friendly client and nanny self-service portals

Benefits aren’t available in all 50 states

Year-end tax forms are optional and cost extra

Requires a six-month minimum contract

GTM Payroll Services provides concierge support and household payroll, nanny tax services, benefits, and more. It’s the best nanny payroll company for personalized assistance because GTM offers extended customer service hours and unlimited emails, chats, and calls. It staffs payroll professionals certified by the American Payroll Association, certified public accountants (CPAs), insurance brokers, and domestic employment experts.

We were impressed with GTM’s comprehensive free consultation. With one call, parents and guardians can learn nearly everything about hiring a nanny, managing payroll taxes, and choosing benefits. GTM will answer any questions about employing household employees.

The nanny payroll software is simple to set up and includes free direct deposit. GTM automatically withholds payroll taxes and remits tax filings. The automated system lets you establish payroll once, and then you can forget it.

Moreover, GTM offers a full range of benefits without requiring you to go through third parties. Household employees can choose workers’ compensation, health insurance, and 401(k) plans. Parents can enter payroll details from any internet-connected device. Nannies can also access a self-service portal to view tax documents and pay stubs or update withholding, personal information, or direct deposit data.

• Nanny payroll pricing: $70 monthly, requires a six-month minimum contract, a one-time setup fee ($75), and additional household employees cost $20 each monthly
• Year-end filing and fees: About $120 for optional year-end tax preparation, including Schedule H, W-2, and W-3
• Nanny payroll service features: State and federal tax form filing, payroll and tax withholding calculations, and online self-onboarding for household employees 
• Additional Paid Services: Workers’ compensation insurance, automated timekeeping, background checks, health insurance, HRAs, concierge medicine, 401(k) plan, and integrated payroll, tax and HR compliance services
• Payment options: Direct deposit or mailed check
• Customer support services: Concierge-level customer service, extended support hours, and unlimited support calls, emails, and live chats for clients and household employees

Most Beginner-Friendly Nanny Payroll: Poppins Payroll

PTO and sick leave tracking

No sign up fees, and the first month is free

Poppins Payroll sets up your EIN

Doesn’t offer household employee benefits

Not available in all 50 states

Poppins Payroll is a nanny payroll app that manages everything from obtaining your federal employer identification number (EIN) to filing new hire paperwork with state and local agencies. It’s our choice as the most beginner-friendly nanny payroll platform due to its intuitive interface, dashboards, and convenient digital library.

We also appreciate the low monthly rate ($49 for one nanny), which includes year-end tax forms. In addition, Poppins Payroll tracks laws and regulations, so you’re always up-to-date. After signing up for Poppins Payroll, simply have your nanny complete the forms, and you can enter the information into the online account. Poppins Payroll handles the rest.

The payroll company computes withholding amounts and remits quarterly tax payments to the appropriate agencies. You have the option of direct deposit, or you can write a check.

Poppins Payroll software includes PTO and sick leave policy capabilities. It tracks balances and puts them on the pay stubs. All information remains in your digital library for five years. Unlike GTM Payroll Services and HomeWork Solutions, Poppins Payroll provides year-end filings as part of your monthly fee.

• Nanny payroll pricing: $49 for one nanny; additional household employees cost $10 each per month
• Year-end filing and fees: No additional fees for Schedule H, W-2, W3, and state year-end filings
• Tax service availability: Alabama, Arizona, California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Oklahoma, Oregon, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, and Wisconsin
• Nanny payroll service features: Provides nanny tax forms, obtains EIN, new hire reporting, state, federal, and local tax calculations, and submits payments on your behalf, tracks PTO and sick leave, emails paystubs to employees, digital library with five years of tax and payroll information, and account dashboard
• Additional Paid Services: No
• Payment options: Direct deposit or self-print checks
• Customer support services: By phone Monday to Friday, 8:00 a.m. to 5:00 p.m. Mountain Time

Best for Flexible Payroll Plans: HomeWork Solutions

Payroll tax-only plan or full-service option

Free phone consultation

Handles federal, state, and local taxes

Setup and year-end fees add to the overall cost

Doesn’t offer benefits

Costs more for additional household employees

For 30 years, HomeWork Solutions has provided nanny payroll and tax services to household employers. It establishes and manages your tax accounts, including federal, state, and local agencies. HomeWork Solutions is the best nanny payroll service for flexible payroll plans. It offers two nanny payroll subscriptions, allowing household employers to choose a tax-preparation-only version or a full-service package.

With the Essential plan (tax-only), HWS calculates withholdings, prepares payroll tax returns, remits payments, and files statements. Household employers give their nannies paychecks and report total payments to HWS quarterly via the online portal, phone, or email.

The Complete subscription adds nanny payroll capabilities. HWS pays the nanny, maintains payroll records, and provides pay stub access. If your nanny has set hours, you can set up auto-pay, or if hours vary, you can notify HWS through the methods mentioned above.

We appreciate that HWS lets household employers switch plans throughout the year. You can change your service option quarterly. Like GTM Payroll Services, HWS encourages household employers to call for a free HR (human resources) consultation to discuss employment obligations.

• Nanny payroll pricing: Essential Payroll - $165 quarterly; Complete Payroll - Biweekly, $220 quarterly or Weekly, $245 quarterly, and $65 quarterly per additional employee; $110 one-time setup fee
• Year-end filing and fees: $110 for payroll tax return preparation and Form 1040 Schedule H and W-2 generation
• Nanny payroll service features: Payroll tax calculations, tax payments and report filing, employee payments, payroll records, text alerts, and paystub access 
• Additional paid services: Background checks, long-term care claim processing, and small business payroll and tax service
• Payment options: Direct deposit, mailed check, or payment from employer
• Customer support services: Unlimited support Monday through Friday from 8:30 a.m. to 7 p.m. ET by phone, email, or live chat, and Complete Payroll clients receive a dedicated payroll representative

Best for Multi-Employee Households: Savvy Nanny

Monthly price includes two household employees

No contracts required

Customer support available six days a week

Doesn’t establish EIN for household employers

Extra fees for annual forms

Families that employ two nannies or a nanny and a housekeeper or other household staff will appreciate Savvy Nanny’s affordable payroll software. Savvy Nanny is the only full-service solution with a low-priced monthly plan for two household employees, making it the best nanny payroll company for multi-employee households. Moreover, each additional household worker is $6 monthly, whereas competitors charge $10 to $20.

Savvy Nanny offers auto-payroll for household employees with regular hours so that you can set up payroll once and it’ll process automatically. Alternatively, Savvy Nanny will email reminders when it’s time to run payroll. It lets you choose between direct deposit or personal checks. Regardless of your choice, Savvy Nanny emails pay stubs to your household employee.

The payroll company withholds employment taxes each time payroll is processed. Then, it files and pays all state and federal taxes. Household employers can view details on the client dashboard, including options for canceling the service. Savvy Nanny provides U.S.-based support six days a week via phone, chat, and email. It has a team for enrollment and cancellation and another for payroll service assistance.

• Nanny payroll pricing: $50 monthly for up to two household employees and $6 per additional employee 
• Year-end filing and fees: Annual fee of $45 plus $5 per employee for Schedule H filing
• Nanny payroll service features: File and pay all state and federal taxes, emailed paystubs to employees, and optional automated payroll or payroll reminders 
• Payment options: Direct Deposit or use your own checks
• Customer support services: Phone support on weekdays from 7:30 a.m. to 7 p.m. CT, and on weekends from 8 a.m. to 12 noon CT and email and chat are available to enrolled clients

Best Full-Service Payroll Solution: Care.com HomePay

Handles state tax notices

Obtains EINs for household employers

Onboards nannies

Plans only include one household employee

Doesn’t offer health insurance or 401(k) plans

More expensive than competitors

Care HomePay is a payroll and tax service provided by Breedlove & Associates, LLC, a Care.com company. Both subscription options onboard household employees on your behalf. However, the Premium plan gives families access to dedicated experts and a Premium Care.com membership for evaluating and hiring nannies, babysitters, and more. We chose HomePay as the best full-service nanny payroll solution because it’s an end-to-end hiring, payroll, and tax management platform.

With the Premium plan (which includes the Care.com membership), household employers can find nannies, schedule interviews, and even complete background checks. HomePay establishes your tax accounts after you complete the tax packet. Once you’ve chosen a nanny, HomePay lets you pick a pay cadence. HomePay onboards your employee and reports the new hire to the state.

Before each payroll deadline, HomePay emails a reminder showing the pay period’s gross wages and net pay. Simply click the link if you need to modify anything. We were impressed with the account dashboard. It displays historical payroll records, tax returns, service fees, and pay stubs. Additionally, household employers can download forms, like dependent care receipts, from the Resources section.

• Nanny payroll pricing: Basic $59 monthly or Premium $79 with the first month free
• Year-end filing and fees: No additional fees are listed, and the monthly fee includes Schedule H preparation
• Nanny payroll service features: New hire reporting, federal and state tax ID obtainment, pay stubs, online historical payroll records, mobile-friendly online payroll manager tool, payroll reminders, tax return preparation and filing, payroll tax remittance, Care.com membership, and nanny onboarding
• Additional paid services: Workers’ compensation insurance
• Payment options: Direct deposit
• Customer support services: Phone or email available Monday through Thursday from 8 a.m. to 6 p.m. CT and Friday from 8 a.m. to 5 p.m. CT

The Bottom Line

Nanny payroll apps do more than save time – they give household employers peace of mind. SurePayroll is the best overall nanny payroll service because it provides a mobile app and unlimited payroll runs. However, multi-employee households and budget-conscious families may prefer alternative payroll solutions. Like finding a perfect nanny, there’s an ideal payroll company for your situation.

Things To Consider When Looking for Nanny Payroll Services

Pricing and fees: Most nanny payroll companies charge monthly or quarterly fees for payroll services, except for NannyPay, which requires an annual payment. Vendors may offer different tiers or service levels to fit various budgets. For instance, NannyPay’s DIY system costs $16.60 a month. It’s the cheapest nanny payroll service. But you’re responsible for paying the nanny, filing quarterly tax forms, and remitting payments to government agencies. Conversely, HomeWork Solutions handles tax payments for $165 quarterly ($41.25 monthly), but you track nanny payroll yourself.

Full service packages range from $49 to $79 monthly for one nanny. However, Savvy Nanny offers an affordable package for two household employees, costing $50 monthly. Additional nannies or household staff cost $6 through Savvy Nanny, whereas other providers charge $10 to $20 monthly. Parents and guardians must review pricing and fees carefully, as several nanny payroll services charge one-time setup fees ranging from $75 to $110. Others have fees for annual tax paperwork ranging from $45 to $120.

Tax compliance and reporting: Nanny payroll software helps parents and guardians comply with tax laws and avoid penalties. According to the IRS, Topic No. 756 , Employment Taxes for Household Employees, “Household workers are your employees if you can control not only the work they do but also how they do it.” In 2023, household employers must pay Federal Insurance Contributions Act (FICA) taxes for amounts over $2,600. This totals 7.65% (6.2% of social security and 1.45% of Medicare taxes) of the nanny’s wages and the same amount as the employer’s portion.

In addition, families that pay more than $1,000 during a calendar quarter generally must pay unemployment taxes on the first $7,000 of wages, according to the Federal Unemployment Tax Act (FUTA). Nanny payroll apps withhold employer and employee taxes, remit quarterly tax payments, and file government forms. The services offer year-end support, including Schedule H forms and W2s. However, some nanny payroll companies charge additional fees for annual services.

Payroll processing and scheduling: Similar to the best payroll software , nanny payroll apps let parents and guardians enter pay rates and hours. The system calculates wages, including overtime, and accounts for benefits or bonuses. After enrollment, you can choose payment cadence (weekly or bi-weekly are the most common options).

Some vendors support auto-payroll. This feature works well for nannies with a set schedule and hours. Each pay period, payroll runs automatically, and you don’t have to approve it manually. In some cases, you will still receive an email detailing the nanny’s hours, withholding amounts, and funds that will come out of your account.

Alternatively, you can receive a reminder when payroll is due and then update the nanny’s hours, approve, and process payroll. However, nanny payroll software may have different capabilities. Consider requesting a demonstration or trial of the application, especially if you want to add bonuses, after-tax payments, or other less-common calculations.

Customer support and assistance: You may have quite a few questions before even starting your search for a nanny. And more will come up as new situations arise, from a household employee taking unexpected time off or getting a notice from a government agency. The last thing parents or guardians want to deal with is long waiting times or pressing a series of numbers and hoping to reach a human.

Customer services vary among payroll services. Most offer telephone support Monday through Friday. SurePay and Savvy Nanny also have Saturday hours. GTM and HomeWork Solutions provide free consultations where experts will answer questions about employing nannies, from hourly or salary pay to household employer taxes. Some companies use CPAs and tax experts, so you can rest assured that you speak with a fully qualified representative each time you call. A few also offer live chat services, or you can contact them via email.

Flexibility and customization options: Certain nanny payroll platforms allow for more customization. For instance, SurePay allows unlimited payroll, meaning household employers can run payroll anytime they’d like without extra fees. Other nanny payroll vendors require parents to establish a cycle, like weekly or bi-weekly pay periods, and they can only process payroll during those timeframes.

Another consideration is payment options. Most services provide direct deposit. But your nanny may prefer a personal check, cash, or Venmo payment. Check with the software vendor to see if you can pay household employees outside the system while still giving them a pay stub.

On the other hand, if you want to personalize your nanny benefit plans, a payroll service with benefits options like 401(k) and health insurance can be helpful. SurePayroll, GTM Payroll Services, and Care HomePay offer nanny benefits, including workers’ compensation. In addition, some solutions help with household employee hiring by providing background checks and other pre-employment screening tools.

How We Chose the Best Nanny Payroll Services

At U.S. News 360 Reviews, our contributors and editors reviewed IRS guidance and spoke with payroll experts to create this rating of the Best Nanny Payroll Services. We focused solely on solutions confirmed to support Schedule H filing. Our evaluation looked at over a dozen providers and service plans. We narrowed our selection by considering customer support, pricing, and features like client portals and payment options. The key takeaway? Each household is unique, and it’s essential to select nanny payroll software that fits your circumstances.

WHY SHOULD YOU TRUST US?

Our U.S. News 360 Reviews editors and contributors have decades of combined experience researching, testing, and reviewing products. We’re parents, guardians, and caregivers with various technical skills. Jessica Elliott , the author of the piece, is well-versed in payroll processing and tax services. Aside from evaluating platforms for U.S. News 360 Reviews, she covers similar topics for CO—by U.S. Chamber of Commerce, Investopedia, and USA Today Blueprint.

The best nanny payroll service is going to be unique to each household. When selecting nanny payroll software, think about your budget and how many household employees you expect to hire. Also, consider how much effort you want to put in initially and long term. For example, will you obtain an EIN, or do you want the service to request it? Will a tax-only or DIY system work for you, or would you prefer a full-service payroll platform?

Nanny payroll companies charge a monthly or quarterly fee for tax and payroll services. Monthly costs range from $49 to $79 for one nanny. Additional household employees cost $6 to $20 monthly. Some vendors charge fees for year-end tax services ranging from $45 to $120, whereas others include these services in the monthly subscription.

The documents and information required to set up a nanny payroll will vary, depending on the payroll service. To process payroll, you will need a federal EIN and state employer ID. However, some payroll companies obtain these on your behalf.

Here’s the other information you should have ready:

• An optional Form W-4 completed by the nanny
• Form I-9 to confirm the nanny’s identity
• Completed new hire report (your payroll service may handle this)
• Your nanny’s pay rate and pay periods
• Any benefits or pre-tax deductions

Most payroll companies have customer support services available Monday through Friday. They can assist with setting up your payroll software and answer any questions. Providers may offer online setup wizards and guides to walk you through the initial steps. These tools and self-service resources can help you start using the service.

Several nanny payroll systems let parents establish auto payments. This feature processes payroll automatically each pay period. You’ll receive an email with payment details, such as the amount to be withdrawn from your account and the tax owed.

U.S. News 360 Reviews takes an unbiased approach to our recommendations. When you use our links to buy products, we may earn a commission but that in no way affects our editorial independence.