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Nov 16, 2022

How to inquire about a job with 12 samples and a template

Here we show you process of sending a job inquiry email, including a list of the essentials you must include

Lawrie Jones

Table of contents

Need to send a job inquiry?

You’re in the right place, because next we unpack the process of sending a job inquiry email, including a list of the essentials you must include.

Whatever industry you’re in, by following our advice and using our templates, you’ll sound clear and confident when sending your email regarding a job opportunity. 

How to write an email asking about a job

Job opportunities don’t just appear; you’ll have to go searching – and for that, you’ll need to email. We know it can be tough to get the structure, tone, and timing right, which is why we’ve created the internet’s best guide on writing an email asking about a job.

In this guide, we unpack the process of sending a job inquiry email, including a list of the essentials you must include. By following our advice and using our templates, whatever industry you're in, you’ll sound clear and confident when sending your email regarding a job opportunity. 

What to say when emailing about a job

Before we break down what to include when emailing about a job, let’s look at some reasons why you’ll need to send a job inquiry email:

• You’ve seen a job advertised and want more information
• You want to check if applications are still open
• You want to clarify details (such as salary)
• You’re cold-calling to ask if there are any current or future job opportunities
• You know a company is recruiting and want to register your interest
• You’re following up with a recruiter or company after an interview

This isn’t a complete list but does illustrate some of the reasons for sending a job inquiry email. (You can find an additional seven reasons in our job inquiry email samples and templates below.) Now you understand some of the reasons why you might want to send a job inquiry email, here are 5 things you have to do or say when emailing about a job.

1. Job inquiry email checklist

Let’s start with a simple checklist. This list breaks down the essential parts of every job inquiry email. Tick them off as you’re working your way through!

• Short introduction of yourself
• State which job you’re inquiring about (to avoid misunderstanding!)
• Relevant personal information (more on this on the next point)
• Contact details (including preference)
• Offer to answer any questions or provide additional information
• You can attach your cover letter and resume
• Links to relevant social media pages (LinkedIn, Twitter) or portfolio pages

2. Include all relevant contact information

A job inquiry email is about creating a connection, but that won’t be useful unless you include all contact information. You should provide several options, including an email address, phone number, and (if relevant) a LinkedIn profile.

3. Show how you can provide value for the company

It’s important to show that you have relevant skills and experience, but that means nothing if you’re unable to deliver value for the client. When we talk about value, we mean explaining the positive contribution you can have to a business.

If you’re a seller, explain how you’ll sell more. If you’re a customer service expert, explain how you can improve interactions, etc.

The basic principle is that you should use every job inquiry email as an opportunity to highlight quickly why you would be an excellent fit for the role. (But don’t go too far into the details or overload them with information, or you could lose their interest!)

4. Provide a reference (if possible)

Do you have a friend or colleague who could introduce you to someone in the company you’re contacting?

A personal recommendation is a powerful tool in the world of recruitment. It automatically creates a connection and validates you in the eyes of the recruiter.

A recommendation won’t guarantee a job, and you’ll still need to provide a captivating CV and ace the interview, but it can provide a welcome boost.

5. Remember to follow up

Sending a job inquiry email is the start of the process. If you don’t receive a response in a few weeks, then be sure to send a follow-up. This shows you’re enthusiastic and excited about the position. 

When to send a job inquiry follow-up email? We recommend giving the recipient at least a week to respond to your message (and potentially a little longer). Email too soon, and you could appear pushy; too late could make your email perfunctory.

Job inquiry email format

Before we get into our job inquiry samples and template, let’s explain the email formatting process. There are three core parts to your job inquiry emails, the subject, body, and sign-off. You’ll need to get them 100% correct before sending your inquiry.

Here’s our breakdown of the best job inquiry email format.

1. Job inquiry email subject

The subject line is the start of your email and the first thing the recipient will read. Get it wrong, and your email could end up in junk before they’ve even read it.

We’re not going to provide an email subject line masterclass, but our simple tip is to make your email subject line personal, professional, and to the point. It’s something we do in the examples below:

• (Your name) – follow up on interview for (job name) position
• I’ve some questions about the (job name)
• Can you provide some extra information on (job name)?
• I’m (your name), and I’m interested in job roles at (company name)

2. Email body of job inquiry email

We provide more details in our samples, but each job inquiry email should always contain the following information, delivered in (roughly) this order:

• Explain who you are and why you’re emailing (“My name is (your name). I’m emailing you to ask whether you were searching for software developers to join your team?”)
• Be positive and offer value (I’m an experienced software developer with 10+ years’ experience. I excel at helping customers overcome difficulties, and I would love to work with you and some of the amazing businesses you have relationships with…)
• List what supporting information you have (I’ve attached a copy of my CV with this message and a link to my online portfolio and LinkedIn profile so you can learn a little more about me)

3. How to end a job inquiry email

There are two options on how to end a job inquiry email, the right way and the wrong way. You should end each email by setting out the next steps and providing a sign-off. Keep your emails short, but always provide the next steps in the process. 

When building emails, bullet points are much easier to follow. Here is how to end a job inquiry email (in two bullet points).

• Outline next steps (I’m finishing my current contract in the next few months and am looking for opportunities. If you have any, can we schedule a call or Zoom to discuss this? I’ll follow up next week if I don’t receive a reply to this message) 
• Sign-off (I look forward to hearing from you! Thanks, (your name)

How to email someone about a job samples and template

OK, so we’ve come to show you how to put this learning into practice.

Here are 12 email job inquiry example templates that you can read, review and learn from. These templates should cover the major reasons why you’ll want to send an email inquiry. 

If you don’t see the example email about job inquiry that you need, use the tips above and templates below to create your own. In the end, you should always use these templates as a guide to help you craft your own messages and inquiry emails.

12 job inquiry email examples

1. job inquiry email sample.

This is our standard job inquiry email template that embodies all the principles we set out above. It’s simple, clear, and consistent. OK, it’s not the most exciting inquiry email in the world, but it will get the job done (and hopefully take you one step closer to getting the job you want!).

2. How to email about a job opening sample

A typical reason for sending a job inquiry email is to request details on an opening. You’re not sure you want to apply and need some information before you do.

If that’s the case, then this template covering how to email about a job opening is for you.

3. Email a company about a job opportunity sample

This template is similar to the email above but goes to the company. What's the difference, and why does it matter?

You’re dealing with an anonymous email address that multiple people can open and read, so we strip this email back to the basics.

4. Cold email job inquiry sample

Cold job inquiry emails are sent to someone who may not be actively recruiting. They’re a common way to get an early insight into new opportunities and create connections with recruiters.

Here’s a formal cold email job inquiry sample that doesn't try too hard to be familiar or funny (as nobody really likes that).

5. Sample email about job interest

Some recruiters ask you to register interest in a job before they accept applications. Why? This may be a way to strip out those who aren’t suitable from applying, or a way to increase applications.

Either way, this sample email about job interest is the one to send.

6. Job inquiry introduction email sample

A job email inquiry is, as we’ve explained above, a great way to gain an advantage over the competition.

This job inquiry introduction email sample is a request to a connection you already have to recommend you for a role. 

7. Sample follow-up email about job

Sometimes, you need to take the initiative and send a follow-up email about a job inquiry. As you’ll see in this sample email follow-up about a job, we’re brief and get straight to business but also provide some space to add a compliment.

8. Sample email inquiry about a job after interview

You’ll likely have to go through several interview stages before you secure a position, during which you may have several questions about the job, salary, benefits, and more.

This sample email inquiry about a job after an interview is an effective way to ask them while boosting your profile.

9. How to ask for more information about a job email sample

You may have some questions about a position before investing time in creating an application. This job inquiry sample covers how to ask for more information.

10. How to ask questions about a job offer email sample

Hooray, you’ve been offered the job – but you still have questions. So, what do you do?

Here’s how to ask questions about a job offer email template. We’ve provided gaps you’ll need to fill, so make sure you do them before sending!

11. Job-status inquiry email sample

The recruitment process has several stages and can be very slow. This job-status inquiry sample is a positive way of giving the recruiter a gentle push forward. Again, it’s important to adapt this template to fit your circumstances and personality.

12. How to write an email asking about a job vacancy

Another common email inquiry is to ask for information on a vacancy. You may want to know about pay, conditions, benefits, or flexible working options.

Whatever the reason, here’s how to write an email asking about a job vacancy. 

Job inquiry email template

We hope you’ve found the job inquiry email samples above useful. If you’re looking for a basic job inquiry email template to base your messages on, this one is for you. Copy, paste, edit, and update. Fill in the gaps, and be sure to proofread before sending!

Flowrite email template for job inquiry

There is no 100% right or wrong way to send a job inquiry, but having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails, ensure top notch grammar and nail the correct format, every single email .

Our tool turns your words into ready-to-send emails using artificial intelligence, like this:

Final words on job inquiries

Learning how to write job inquiry emails is an integral part of searching for a job and securing one!

We hope our guide has helped answer your questions and provided some useful insights. The core of a great job inquiry email is to show enthusiasm and excitement while ensuring you’ve included all the essential elements.

Don’t try to be too creative; just be clear and get to the point. If you get stuck, follow our templates or (even better) use Flowrite!

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How to Write a Job Inquiry

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What is a job inquiry?

• Why write a job inquiry?

How to write a job inquiry

Job inquiry example.

A properly written job inquiry can give your career a boost. There are many essential items that need to be included in this type of inquiry. Learning to write this letter of interest effectively can provide several professional advantages. This article discusses the key features of a job inquiry and shows you how to write an effective one.  

A job inquiry, which is also called a letter of interest or a prospecting letter, is communication that you send to an employer about an employment opportunity before a job opening is advertised. This query expresses your genuine interest in working for a company, summarizes your professional profile and makes a polite request for information about any future vacancies.

Why write a job inquiry? 

There are several reasons why writing a job inquiry is important, such as: 

• It can get hiring managers to notice you.  Although the position you are inquiring about is unavailable, a job inquiry communicates your interest in working for the company. Making a good impression through an inquiry can capture the attention of the hiring manager, which can lead to a job opportunity in the future.
• It can develop your professional network. Making a job inquiry can give you opportunities to make new contacts with decision-makers in the company. For example, you can use the response you receive to your inquiry to start building a relationship with an influential decision-maker by continuing the conversation or keeping your contact updated with your progress.
• It can help you to get an informational interview. A company that is not currently hiring could invite you for an informational interview to learn about the opportunities it offers. This type of interview can give you a great opportunity to gain an insider’s view of the company. 
• It can help you to access the hidden job market. There are many great job openings that are not advertised by employers for many reasons, such as the need to reduce the costs of the recruitment process and the need to keep the hiring process private. Writing a job inquiry is one of the ways in which you can access these hidden jobs.

To write an effective job inquiry, consider using the following steps:

1. First, research the companies you are interested in

While a job inquiry does not require an advertised job opening, you should address it to a company in which you can realistically expect a job opening in the immediate future, so avoid sending it to companies that are unlikely to have vacancies such as firms that are affected by serious financial setbacks or those that are downsizing in your career field. 

2. Next, find the right contact person

Once you have identified your preferred company or companies, you need to find the right contact person for each of your job inquiries. Keep in mind that your inquiry is likely to be more successful if you have already begun to build a relationship with your contact before you send it. Consider the following practical tips to find the right contact: 

• Read industry news. You can use the local and international news about your industry to identify the companies that interest you. Make a list of your preferred companies and their key decision-makers.
• Use professional networking. You can use the online professional networking platforms to learn about the influential employees, such as department heads, in the companies you want to work in. Consider using a news alert service to find out about these professionals and their progress.
• Make contact. Once you have some background information about potential contacts, seek opportunities to meet them in person. For example, if you see an interview of a decision-maker in your preferred company, send a note expressing your interest in that person’s ideas with an invitation to meet to discuss them further.
• Visit industry events. Go to industry events, such as job fairs and conferences, and use your background research to make a good impression on hiring managers. Develop a personalized strategy to approach each contact before you attend an industry event. 

3. Third, develop an outline

Write an outline for your job inquiry before writing it. Your outline should contain the following essential items: 

• A salutation with the name of your contact, such as, ‘Dear Mr. Talley’
• An expression of interest in the career achievements of your contact
• A statement of why working in the company interests you
• A summary of your skill set and experience 
• A statement of how your abilities could complement the company
• A request for an interview
• A formal closing

4. Then, write the inquiry

Use your outline to write your job inquiry. Be sure to include all the relevant details and the essential items, yet keep your communication brief.

5. Finally, check your work

In order for you to benefit from writing a job inquiry, it should be well-written. Proofread your inquiry the day after you write it to benefit from a fresh perspective and correct any errors. Double-check the address and send it to your contact.

Consider using the following job inquiry sample as a guide to writing an effective query:

Dear Ms. Talbot, 

I have followed your career in the advertising industry through your contributions to the success of Creatives Inc. and Richfield Marketing. Meeting you in person at the Insight convention in July was the realization of a long-term goal. Due to its socially-aware and innovative work, I am an ardent follower of Richfield, and its Instagram. I am writing to inquire whether you are planning on hiring a new designer for your team at Richfield.

Having honed my design skills in Adobe Creative Suite and HTML5 at SmartMinds and Web Traffic Inc., where I am a Senior Graphic Designer, I am eager to find an employment opportunity in which I can leverage my communication, customer service and time management skills as well as my expertise in developing campaigns that trigger social change. I believe that I can put my skills and experience to work at Richfield.

I would greatly appreciate the opportunity to meet with you and get your insights on where my abilities could be utilized in your department, and I hope to hear from you soon.

Best regards,  Fred O’Malley

• Career Development

How to Write a Job Inquiry Email That Will Get You Noticed (+ Templates)

11 min read

Are you in the market for a new job, but struggling to find advertised openings in your field? If so, then you should consider a more proactive approach and start sending out job inquiry emails. Sending a job inquiry email can sometimes be a great way to identify potential employment opportunities that you might not otherwise encounter. Of course, to get any real benefit from this strategy, you will need to learn more about how to create and use this powerful tool.

In this post, we will examine the job inquiry email, explain some of the benefits of using these inquiry letters, and provide some tips to help you write your own so that you get noticed by prospective employers. In addition, we will provide a couple of great templates that you can customize to fit your own needs.

What is a job inquiry email?

A job inquiry email is a great tool to use when you’re trying to get your resume out to companies that may not yet be actively looking for new hires. Contrary to what some job seekers assume, companies don’t always post job ads as soon as an open position becomes available.

By writing a job inquiry to companies before they’ve had a chance to begin looking for candidates, you can give yourself a head start on your job-seeking competition.

Job inquiry emails are exactly what they sound like. They are unsolicited letters that request information about potential job openings. This type of email can be a useful tool to get you noticed by employers – even when they are not yet ready to hire. They are also a great way for you to express interest in working for a firm that may not currently be looking for someone with your skill set. Sometimes, that simple line of inquiry can pave the way toward future opportunities with the company.

Why send a job inquiry email?

Obviously, the main purpose of sending a job inquiry email is to find out whether a company currently has any unadvertised job openings or may soon be looking for new hires. There are other important reasons to use these inquiries, however, and they can all benefit your job search and career advancement. 

For example:

It demonstrates initiative

Companies are always looking for job candidates who are self-starters and capable of demonstrating initiative in their jobs and careers. By proactively reaching out to an employer, you can show that you’re really interested in working for their company and motivated enough to do more than passively submit a resume. By sending an inquiry email, you’re letting that employer know that you’re willing to invest the time and effort needed to join their team.

It can help you stand out from the crowd

In a competitive labor market, it’s easy to get lost in a crowd of rival job candidates. When you simply submit your resume to employers, you’re running the risk that your application will just be one of dozens or even hundreds of similar submissions. And since the odds are good that most of the other candidates will have resumes that – at least on paper – meet the job’s required qualifications, your chances of standing out as the best person for the job may be reduced. An inquiry email may increase those odds.

An inquiry email can increase the chances that your resume gets seen by hiring managers

Many of today’s companies utilize applicant tracking systems (ATS) that automatically screen resumes to ensure that candidates fulfill the position’s requirements. If your resume isn’t optimized properly for the ATS scan, there’s a good chance that hiring managers may never see it. By sending a job inquiry email that includes a copy of your resume, you can bypass the ATS and make sure that you get your application in front of human eyes.

How do you write job inquiry emails?

Writing an effective job inquiry email may not be the most difficult thing in the world, but there are some basic things that you need to remember. Below, we’ve included some useful tips you can incorporate into your job inquiry email strategy to increase your chances of seeing positive results from your efforts.

Do your homework

No matter how much you think you know about an employer, always make sure that you do some research before you make any contact with them. This can help you identify key aspects of their mission and values that align with your skills and personal goals. This can help you tailor your job inquiry letter to the firm and make it more engaging for the reader. You should also try to identify the right contact person so that your email doesn’t get lost in some generic company account.

Sure, you could just write one of those “to whom it may concern” or “dear sir or madam” letters, but put yourself in the company’s shoes. If you were a hiring manager or employer, would that approach really spark your interest? Probably not. Instead, you should take the time to search for the company on LinkedIn and try to locate someone in human resources or management. Alternatively, you could just call the company and ask.

Be professional

Make sure that you focus on being as professional as possible when you craft this job inquiry email. Formal language is a must if you want to ensure that they see you as the professional you are. Be respectful, appreciative, and direct about what you are trying to achieve. You may also want to try to put yourself in their shoes by imagining how they might perceive your tone and message. If it seems too unprofessional to you, chances are that they will come away with that same impression.

Take your time

Avoid the impulse to fire off a quick message to the employer. You should take your time and create a draft version of your message first. Then set it aside and come back to it in a day or two so that you look at it with fresh eyes. Make any needed changes to refine your message, proofread it several times, and then read it aloud to make sure that it has the right tone. Don’t be afraid to remove any information that detracts from your core message. Remember, this is your first chance to make a great impression.

Make sure your opening is strong

Most employers are busy people, so you’ll likely only have a few seconds to capture their attention with your email’s opening. You’ll need to briefly introduce yourself and clearly state your reason for contacting them. To achieve that goal, you’ll need to state your name and explain why you’re interested in learning about potential employment opportunities with their company.

Send your resume as an attachment

Though your email should mention your most relevant qualifications, you should also send your resume and a separate cover letter, too. That will ensure your respondent has immediate access to the document if they have any additional questions about your abilities. Moreover, it can be a great way to get your resume on file with the employer without going through an ATS or waiting for them to advertise an open position.

Your job inquiry letter should include the following information:

Information about how you learned about the company

A brief explanation about why you’re interested in working for them

Details about how your specific skill set and experience can enrich that company if you’re hired

A call to action, or details about when and how you will follow up on the letter

Your contact information

Later in this post, we’ll provide some templates you can use as guides to create your own inquiries. Note that there are several different ways to accomplish your goals, depending on your unique situation and needs.

Should you send a job inquiry email or a letter?

You have a couple of options when it comes to sending your job inquiry letters. The first is to mail a printed copy of your letter, along with a chronological resume, to the contact person. This has the advantage of being both traditional and professional. It also ensures that human eyes will see the submission. Alternatively, you could send it via email. 

In most instances, however, you should opt for the job inquiry email rather than a printed letter. Just make sure that you do everything you can to identify the right contact person so that your email submission has the best chance of receiving an audience.

Job inquiry email and mail templates

Here are two sample job inquiry templates that you can use as guides to create your own inquiries. The first can be an effective option when you need to send an email inquiry. The second can be used for the more traditional postal submission.

Example template: job inquiry email

With an email submission, you can typically skip the otherwise-obligatory contact heading details, and instead get right to the matter at hand. It is still important to ensure that the presentation is professional, well-organized, and informative. For example:

Subject Line: Letter of Introduction and Job Inquiry – [Your Name]

Dear [Contact Name],

Thank you for taking the time to consider my job inquiry. I have been following your company for several years and have been impressed with its growth and innovative success.

I’ve been employed in the [company’s industry] industry for [number of years] years and am currently interested in applying my skills and experience in new and creative ways. I believe that my unique skill set can be of real value to [company name] and help fuel its continued success for years to come.

I have been employed as a [job title or titles] for more than [number of years] years. Over the course of my career, I have consistently strived to advance company goals, increase productivity, and enhance the work environment. In my current job, I have successfully overseen [list one or two specific accomplishments that have improved the company]. I am hopeful that I can bring those types of benefits to your organization as well.

It would be my great honor to meet with you to discuss potential job openings and career opportunities at [company name] and how my skills might benefit the firm. I am prepared to provide any other details you might need in anticipation of such a visit.

I eagerly look forward to your response.

Email Address

LinkedIn Profile URL

Phone Number

You should add your resume as an attachment to this email as well to give your recipient more information about your skills and background up front. Just make sure that your attached resume is optimized for both the hiring manager and the ATS.

Example template: job inquiry letter

With the mailed or hand-delivered letter option, you should pay attention to standard letter guidelines regarding formatting. That will help ensure the letter you send showcases your professionalism and attention to detail. That means using the right contact information presentation and including a standard greeting and close. For example:

[Your Name]

[City, State, Zip]

[Phone Number]

[Email Address]

[Company Name]

[Company Contact Name]

[Contact Title]

[City, State, Zip Code]

[ Dear Mr./Ms.] [Contact Name],

Thank you for reviewing my resume. I have been employed in the [industry name] industry for [length of experience] years and have watched your company’s progress and success with interest. Currently, I am looking for new opportunities and challenges in the industry, and your company’s name was the first one that came to mind.

It would be an honor to work with your team, as I have heard nothing but glowing reviews about [company name]. I am confident that my experience and proven value can contribute to your firm’s continued success in the future and hope that you will consider me for any potential job opening.

Please don’t hesitate to contact me at [phone number] or [email address] if you have any questions about my resume or qualifications. I hope to hear from you soon and look forward to having the opportunity to discuss a possible future with your great firm.

[Signature]

Is it worth your time and effort?

The process of creating and sending out job inquiry emails or letters is time-consuming, and there’s no guarantee of success. However, the potential benefits can be enormous.

If you’re serious about landing that dream job, writing a job inquiry email can be a better option than waiting for that company to announce an open position. So, be proactive and take control of your own job search efforts. This could be just what you need to finally land that great job you’ve been looking for.

Do you want to make sure that your resume is good enough to send with your job inquiry email? Get a free resume review from our team of experts today!

Recommended reading:

Best Email Subject Lines When Sending a Resume (+ Examples)

Why Is It So Hard to Find a Job? (+ 5 Tips)

How to Ask for a Job Referral + 5 Templates

Ken Chase, Freelance Writer

During Ken's two decades as a freelance writer, he has covered everything from banking and fintech to business management and the entertainment industry. His true passion, however, has always been focused on helping others achieve their career goals with timely job search and interview advice or the occasional resume consultation. When he's not working, Ken can usually be found adventuring with family and friends or playing fetch with his demanding German Shepherd. Read more resume advice from Ken on  ZipJob’s blog .

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• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Sample Inquiry Letters to Ask About Available Jobs

What to Include in an Inquiry Letter

Options for addressing the letter, should you use mail or email.

• Sample Inquiry Letters
• Inquiry Letter for a College Graduate
• Networking Inquiry Letter

Include a Copy of Your Resume

• More Ways to Get Noticed

What's a job inquiry letter, and how can it help you get hired? Not every job opening appears on a job board or search engine. Some of the best opportunities are filled internally or  through referrals , so you might have to get proactive to find your dream job at a company you'd love to work for.

One of the best ways to get noticed by an employer is to ask about job openings  before  they’re advertised. Here are some ways to find unadvertised job openings.

Even if the organization isn't hiring, you might be able to capture someone's attention for future reference if you submit a well-written inquiry letter.

Knowing what to say—and what not to say—in the letter can be critical to your success.

Tell the company that you're interested and why, explaining what it is about the organization that caught your attention.

Summarize your skills, education, and experience, and mention how they could help the company.

Ask for an interview and let the reader know you'll follow up within a certain period of time.

Stick to the highlights and leave the details for the resume included with your letter.

Don't embellish and run the risk you'll be tripped up by not-quite-accurate facts when you're questioned during an interview.

Don't act like your desperate—present yourself like you're giving the company an opportunity to speak with you before you look elsewhere.

The bottom line is that an inquiry letter is a sales pitch. You must sell your expertise to the reader and get them thinking about the possibility of hiring you.

Your letter should be written in a professional business letter format:

• Introduce yourself and your interest in the company in the first paragraph.
• The second paragraph should include a brief synopsis of your experience, education, and qualifications—"brief" being the operative word. Focus on the highlights.
• Use the third paragraph to request a meeting to discuss a possible career with the company. You might also mention that you'll follow up by email or telephone in a few days or a week.

If you already know someone at the organization, you can write directly to that individual. Otherwise, to whom you address your letter can depend on the size of the company.

Address it to the CEO or the president of a smaller employer because the person who runs the company will most likely be involved in hiring decisions. For a large company, try to locate someone on the management team who's responsible for the department in which you want to work.

Do be sure to address it to someone. Letters and emails sent to a general email account (careers@company.com)—or to the company without a contact person specified—probably won't get read.

This is one time when bypassing human resources or a hiring manager can make sense, because you aren't applying for a job that's been posted.

Most hiring takes place online these days, but an inquiry letter sent by mail has a better chance of being read than an email message when you're inquiring about unadvertised openings.

If the company is working remotely, an email or LinkedIn message is a good option to use to reach out.

Sample Inquiry Letters Asking About Possible Job Openings

You can use these samples as models to write an inquiry letter asking about job opportunities.  Download the template (compatible with Google Docs and Microsoft Word) or review more examples below.

Inquiry Letter Asking About Possible Job Openings (Text Version)

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Contact Name Title Company Address City, State Zip Code

Dear Mr./Ms. Contact,

For the past ten years, I have followed your career and the success of [Insert name of Employer / Organization] through news events, interviews, and web research. Your dedication to the news media and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small-town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to a position as a regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company and to inquire about possible job openings with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Your Signature (hard copy letter)

Inquiry Letter for a Recent College Graduate

This second example is good to use as a model when you're sending an inquiry to a company as a recent college graduate.

As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a position with a Top Ten accounting firm. Since almost the beginning of my academic major studies, I have researched national accounting firms to determine which might provide challenging career opportunities.

[Insert name of firm] is at the top of my list of “dream employers.”

I am thus writing to inquire if you are anticipating needing either intern or entry-level accountants in the near future. Eager to gain “real world” experience, I am willing to work my way up within your organization.

The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in the areas of financial accounting, auditing, corporate accounting, management accounting, and business tax accounting. Possessed of a strong attention to detail, I meticulously check and double-check my work to ensure that all reports are correct and ready for submission well ahead of deadlines.

I would be grateful if you would add my name to your pool of potential job candidates; a copy of my resume is attached. Please let me know if I can provide you with any additional information – I would welcome the opportunity to speak with you to learn more about career opportunities at [insert name of firm]. Thank you for your time, consideration, and forthcoming response.

Letter Asking About Jobs at a Networking Contact’s Employer

This letter inquires about job openings at a networking contact's employer.

Dear Mr./Ms. Hiring Manager,

My former co-worker, [insert contact’s name], suggested that I write to you to inquire about job openings in your graphic design department.

I’m a passionate fan of [insert company’s name] going back to the days of the Brand X campaign. I’m always excited when something new pops up on your Instagram, and I feel like I can identify [company name’s] work when I encounter it out in the wild. (Bring me in for an interview, and you can test me!)

In my current job as Lead Graphic Designer for [insert employer’s name], I manage a team of five or six designers as well as act as point person for all our projects. I have extensive experience with Adobe Creative Suite, HTML5, and CSS. I’ve attached my resume and a few samples from my portfolio, so that you can see my work for yourself.

I’d love a chance to put my skills to work for you. Thank you for your time, and I hope to hear from you.

Best Regards,

Include a copy of your resume to provide more details about your credentials and background. Take the time to review your resume before you share it with a prospective employer.

Making a few changes can  help your resume get a closer look . For example, you might change your font to something classic and professional, like Arial or Calibri, or add bullets to make it easier to read. In any case, it’s essential to keep your style choices clean and consistent.

Don’t change fonts midway through or overuse formatting like bold and italics. Make sure your resume is easy to read.

It’s also important to customize your resume for each and every job opening. Employers want to hire candidates who are excited about this job, not just any job.

More Ways to Get Noticed by a Company

In most cases, just sending a letter isn't going to get you hired. It's a good first step, but you can help yourself  get hired by a company you'd love to work for  by connecting on social media (including LinkedIn), signing up for  job alerts , and looking for opportunities to connect with company recruiters.

Careers Table

A Place For Personal Development

How to Compose a Job Inquiry Email (With Sample & Template)

Job inquiry emails demonstrate your desire to work in the organization, whether or not there are any openings. Job inquiry emails are a wonderful approach to interact with businesses for potential employment when passively looking for work. Your résumé will be kept on file, and you’ll be contacted if your qualifications match their requirements.

There are other places to hunt for employment prospects outside job boards. Nowadays, a lot of businesses look for new employees via their social media profiles, websites, and other internet tools. Consider writing to a company to ask about job openings if you are interested in working for them but are unsure of whether they’re recruiting for a position that suits your qualifications.

In this post, we’ll go over what a job inquiry email is, why it’s crucial, and how to construct one using an example.

Table of Contents

What is the definition of a job inquiry email?

Emails sent to companies with unlisted job openings are known as job inquiry emails. Job applicants include their resumes, describe their qualifications, and indicate their desire in working for the organization inside these communications. An employer is more inclined to see your resume when there are no openings. As soon as the business starts conducting interviews to fill open positions, they save the resumes they like to a file.

Due to its resemblance to a cover letter about style and content, an inquiry for a job opening is sometimes referred to as an inquiry cover letter. The primary distinction is that it’s presented to an employer unsolicited or in the manner of a cold email. You can significantly improve your chances of being invited for an interview by developing a strong cover letter.

Why would you send a job inquiry email?

One effective technique to introduce yourself to a firm and build a relationship is by writing a job inquiry email. By submitting an uninvited inquiry, you demonstrate your sincere interest in the organization and position yourself as a more desirable candidate. Additionally, you can take advantage of the email to arrange a meeting to ask more questions about the position and talk about where you could fit in. Mailing a job inquiry email places your identity and qualifications in front of that company for potential employment even if they don’t currently have positions available, or perhaps none in your field of expertise.

How to craft a job inquiry email

While it’s simple to write a job inquiry email, it takes careful research and editing to do it justice. When drafting a job inquiry email, remember to:

1. Examine the industry

Even if you submit a job inquiry email to a company you know, do further research on them. Explore their history, company structure, and, if available, the full names of directors or recruiters by going off of their website. If you are familiar with the recipient of your job inquiry email, including pertinent information about them or their interests will help you catch their attention. For instance, you might learn from reading the recruiting manager’s biography that you share a passion for tennis. Mention that in the job inquiry email and cater to their whims.

You should do extensive research on the business you’re approaching before beginning to write a job inquiry letter. The only method to write a trustworthy letter to an unknown recipient is this way. You can achieve several goals by researching. To determine if the company has a function that is appropriate for you, it first allows you to acquire a feeling of the mission, activities, and goals of the organization. It will also be easier for you to choose the appropriate tone and style for your job inquiry letter if you are acquainted with the company’s public persona.

Almost every well-known business has websites, social media pages, and other online assets that offer a wealth of knowledge regarding their activities, cultures, and products. By looking up the company’s website, you may find out everything you need to know about it.

You could also wish to research the present employees of the business you’re interested in. Look at the staff profiles on the organization’s social media pages by going there. This can help you determine the kind of knowledge and expertise you’ll require for the position. Note the characteristics that they have in common. Your job inquiry letter will be built on the data you gather, so keep that in mind.

2. Select the proper contact.

Before creating your letter , you should think about who to address it to. It’s preferable to address your job inquiry email with a specific recipient rather than a general salutation like “To Whom It May Concern” or “Dear Madam or Sir.”

See if anyone you know works there by asking your friends, family, and contacts in the business. If not, you might need to conduct a little digging on the business’ website or social media channels. A business frequently lists the name of the recruiting manager, recruiter, or employee who is in charge of team building on its website.

Although you can send an email to the HR department asking about job openings, you may need to wait before you hear back. By emailing the person you’ll be collaborating with directly if you’re employed, you can expedite the hiring process.

3. Customize your subject line

You can begin composing your letter once you’ve decided who the ideal contact is. Starting with a suitable subject line is the first step in creating a successful job inquiry email asking about work opportunities. Your grasp of the culture of the organization should be shown in the subject line.

Creating a more conversational email will demonstrate your suitability as an appropriate candidate for the organization if you come across informal and inventive employee bios while doing your research. Writing in a conversational tone gives you the ability to inject a little charm to help you stand out from the crowd and leave a lasting impression. One effective technique to begin an email about a job opening is to include the recipient’s first name and a brief statement about its goal in the subject line.

Your subject line must be more formal if you’re emailing an organization with a more formal and conservative culture about a job position. It must also be brief, addressing the letter’s goal right away.

4. Write an introductory sentence.

An effective job inquiry email will clearly describe its purpose in the first line. Make sure to introduce yourself and state that the purpose of your message is to inquire about a position. If at all feasible, briefly describe why you’re interested in this particular business as well.

Example : “My name is Rohit Krishna, and I would like to inquire about employment possibilities as a long-time enthusiast of the work that your company does in molecular research.”

5. Offer your skills

You should attempt to keep the dialogue from becoming one-sided when you are cold-emailing a corporation about employment prospects. Make it appear as though you are selling your knowledge rather than seeking employment in the body of your email inquiring about career openings.

Introduce yourself and describe how you learned about the organization at the start of the letter. After that, clearly describe your area of expertise and how it may benefit the business. You might also remark on how impressed you are with the organization’s expansion after recently following its development. Propose to share your views with the reader if your study revealed that the organization has been experiencing issues that you might be able to fix.

When sending a cold email asking about employment opportunities, be careful how you word your offer. If you’re unclear if you’ve written the proper message, assume that you’ve gotten the same job inquiry email from a potential employee by replacing the name of the recipient with your own. Consider if the letter makes it apparent what the applicant has to give and whether you’ll continue reading it.

6. Compose a brief, succinct letter.

Keep your message brief and to the point when composing an email in light of a job opening. The person who receives your job inquiry email about a job opportunity is undoubtedly busy and will value its conciseness and readability.

Your message might also be seen by the reader on a tablet or smartphone. Use brief, straightforward sentences to describe your knowledge and accomplishments to keep the whole letter under the primary reading area. To avoid long blocks of text and increase readability, keep paragraphs to no longer than three sentences. The goal is to provide a brief introduction, declare your core values, describe how you can assist the firm in solving an issue, and end on a friendly note.

7. Produce a first draft.

A job inquiry email should be treated professionally. Write several drafts and carefully edit each one. Phrases or sentences that go off-topic or seem unprofessional should be removed, while helpful material should be included. Consider this email to be the company’s first interview with you since it serves as their introduction to you.

8. Speak in a formal tone

Maintain a professional tone in your writing even if the recipient of this email is a cutting-edge company that uses a conversational tone in their marketing. You are not addressing them as a marketer or prospective client. Instead, you’re treating them as a business expert who might someday stand in for them. Keep a professional attitude and tone all through, treating this email like an interview as you would have in previous steps.

9. Finish with a strong call to action.

You ought to add a compelling call to action at the close of your cover letter, which could be a request for an informational interview or an interview to discuss future employment. You might also include something to stand out. If you’re applying for a specific position, think about including an example of a prior project that is relevant to the role along with some remarks on how it can be customized for the organization.

10. Include a cover letter and resume

Remember to include a cover letter and resume in your job inquiry email before sending it. Although you might mention your credentials and abilities in the body of the email, employers frequently have questions that can only be answered by resumes and cover letters. Even if there are no vacant positions for you right now, they will keep your CV on file in case there are any in the future.

Template of a job inquiry email

When composing your next job inquiry email, use the following format:

First Section: Heading

The first section serves as a heading. You should address the recruiting manager or anyone else who could see your email directly in this section. Getting specific names helps the employer see you more favorably because you’re speaking to them directly. It demonstrates that you studied them in depth.

Second Section: Introduction

Your introduction is in the second section. Add your opening sentence, which includes your name and the email’s purpose. If more sentences are needed, add them, but keep it succinct and limit it to three. Use the example of an introductory statement from above.

Third Section: Body

Your body is represented by the third section. This section’s length may vary based on the sector, but it shouldn’t be more than three paragraphs (or a total of 15 sentences). Describe your hobbies in more detail and provide a general summary of your qualifications in this section.

Fourth Section: The Conclusion

The fourth paragraph serves as your call to action and closing remarks. Typically, this is where people inform the reader that a cover letter and resume have been attached. As attachments are frequently overlooked if not mentioned, define this as an essential note inside your message.

Fifth Section: Final formality

The fifth and last paragraph serves as the official closing of your communication. You end with a formal and courteous statement here, which is followed by a list of your name, address, and phone number. If necessary, mention your phone availability times or give a link to a meeting provider.

Below is a template job inquiry email that you may employ to create a basic job openings inquiry and then modify to fit different scenarios:

My name is [First name], and I have [summary of work experience] and [area of specialty or interest]. I am in an excellent position in my profession to follow my love of [career objective or dream job] and hope to accomplish so with [name of company]. I could potentially make a useful contribution by [short explanation for considering your application] since [Company]’s principles of [name aspects of company mission] truly align with my professional aspirations.

I’d want to talk about how my skills might match any vacant positions or other possibilities at [Company]. Please take a moment to go through my portfolio and résumé, which are both attached for your perusal. I’m eager to hear from you and arrange a time for us to talk on the phone or in person.

Examples of job inquiry emails

The previous sample template is demonstrated using the following instance:

“Dear Jessica Hernandez and everyone else on the recruitment team at The World Genomics,

My name is Rohit Krishna, and I am writing to you to ask about employment possibilities because I have long admired the work that your company does in molecular research.

I recently received my degree from the West Indian Genomics Academy, and I’m looking for a full-time job with your organization. I’m an expert in animal biology, and I’ve been following your recent developments in obtaining DNA from extinct creatures like dinosaurs very carefully. I think that my studies on cartilage loss and other bone diseases will help your research with recently extinct species. My colleagues and I have created novel techniques for obtaining and examining DNA from bone structures.

I’d be an outstanding candidate for any upcoming opportunities in your labs given my esteemed credentials and body of work.

For your convenience, I’ve attached my cover letter and CV. Please feel free to reach out to me if you happen to have any questions.

Rohit Krishna

[email protected] “

You have to have an understanding of what details to add and how to style the letter appropriately if you want to understand how to compose a job inquiry email. This could mean the distinction between the receiver responding to your email right away or having it deleted or classified as spam. If your email is disorganized or challenging to read, you won’t be creating a positive first impression. Examine the following illustration of a job inquiry:

Russell Reid

4788 Charleston Boulevard

Scottsdale, AZ 27683

(000) 761-0033

[email protected]

January 29, 2023

Toby Torres

Recruiting Manager

iPress Design

831 Orchid Lane

Scottsdale, AZ 27684

Dear Toby Torres,

You have my sincere gratitude for reading my letter. I just finished my undergraduate degree at the University of Scottsdale, and I’m seeking a good job in the Phoenix metropolitan region right now.

I’m hoping my application will be taken into account for an entry-level role with iPress Design’s accounting division. My expertise in business accounting and GAAP regulations can be used to support your operations. I’ve been told that iPress is an amazing place to work; therefore I’m interested in joining your prestigious firm.

Please feel free to give me a call or mail me if you have any inquiries about my credentials.

Thank you once more for your time. I anticipate hearing from you soon.

Best regards,

Fresh graduate

My name is Sarah, and I’m a recent RICAD graduate looking to put my graphic design expertise to use in a cutting-edge advertisement setting. I’m well-equipped to contribute to Impression Unlimited’s design team thanks to my previous experience working as a design intern at several cutting-edge firms. I’ve been keen on working at Impression Unlimited since I first saw your outstanding projects at the US Southwest District Advertising Summit in 2020, and I think my portfolio embodies your principles of creativity and adaptability.

You can view my design portfolio and customer reviews on my website by clicking the link I’ve provided. I’d love to get the chance to talk about your goals for growing the design team and find out more concerning any impending art department jobs.

In conclusion, crafting a job inquiry email can be a crucial step in landing your dream job. It’s important to ensure that your email is well-written, concise, and customized to the company and position you’re applying for. Remember to introduce yourself, explain why you’re interested in the position, and highlight your relevant skills and experiences. It’s also important to express gratitude and professionalism in your email and to ensure that it is free of any errors or typos. By following these tips and tailoring your email to each specific job inquiry, you can increase your chances of standing out to potential employers and ultimately securing the job you want.

Frequently Asked Questions about job inquiry email

• What should I include in the subject line of my job inquiry email?

Your subject line should be clear and concise, and should mention the position you are applying for. For example, “Job Inquiry: Marketing Coordinator Position” or “Application for Sales Associate Role”.

• Should I attach my resume and cover letter to my job inquiry email?

It’s best to include your resume and cover letter as attachments rather than pasting them into the body of the email. Be sure to mention that your resume and cover letter are attached and provide a brief overview of your qualifications in the body of the email.

• How long should my job inquiry email be?

Your job inquiry email should be brief and to the point, ideally no longer than one or two short paragraphs. Remember, the goal of the email is to introduce yourself and express interest in the position, not to provide an exhaustive list of your qualifications.

• What should I include in the body of my job inquiry email?

The body of your job inquiry email should include a brief introduction of yourself, a statement of your interest in the position and the company, and a brief overview of your qualifications and experience. Be sure to keep it concise and focus on your most relevant skills and experiences.

• Should I follow up on my job inquiry email?

It’s generally a good idea to follow up on your job inquiry email after a few days or a week to check on the status of your application. However, be sure to keep your follow-up email polite and professional, and avoid coming across as pushy or impatient.

Elizabeth is a seasoned content writer with multiple years of experience writing on different topics under the general terms of scholarship , academics , business management, and human resource management and development.

She has a degree in Mass Communication and other relevant certifications.

support your career

get the interview & get the job

• Finding a Job

How to Write and Send a Job Inquiry (With Example)

A valuable space is the email subject line for a job inquiry. It’s frequently what prompts a hiring manager to open and review your email and resume or to ignore it. You must exert every effort to stand out in your email as a job applicant. Therefore, consider the message you want to convey to a hiring manager and write your way to a new career with a catchy email subject line for a job inquiry!

According to Brie Reynolds, who previously oversaw FlexJobs’ Career Coaching Program, “the majority of the time, we recommend the subject line contains your name and other crucial details, like the job title or requisition number.” However, depending on your circumstance, you might want to add additional information to make your email stand out. ”.

Notably, FlexJobs has long been the pioneer in connecting job seekers with the best remote, work-from-home, hybrid, and flexible positions. Learn today how FlexJobs can empower your job search by signing up for premium-level access to our database of hand-screened job listings, as well as job search and career webinars, and many other great resources!

How to write a job inquiry

Your chances of landing a job with the employer of your choice can significantly increase if you know how to write an effective job inquiry cover letter. However, responding to a job posting is a less delicate process than asking about job opportunities, and it necessitates careful planning and consideration. To write a cordial and interesting job inquiry letter, adhere to these guidelines.

1. Research the company

Prior to beginning a letter of inquiry for a position, do extensive research on the business you are contacting. The only way to write a convincing letter to a stranger is in this manner. Researching helps you accomplish several things. First, it gives you a sense of the company’s mission, activities, and goals so you can decide whether there is a role there that is appropriate for you. Knowing its public persona will also enable you to choose the appropriate tone and style for your employment inquiry letter.

Nearly all well-known businesses have websites, social media pages, and other online properties that offer a wealth of information about their operations, cultures, and products. Investigate the company’s online presence to find out all the details you require about it.

You might also want to research the current employees of the business you’re interested in. Try visiting one of the business’s social media pages and perusing the employee profiles there. You’ll get a better idea of the qualifications you’ll need for the position from this. Take note of the common qualities they share. Your job inquiry letter will be built on the data you gather, so keep that in mind.

2. Find the right person to contact

Prior to writing your letter, you should think about contacting the appropriate person. It’s preferable to address your email for a job query to a specific individual rather than using a general salutation like “To Whom It May Concern” or “Dear Sir or Madam.” ”.

Ask your loved ones, friends, and professional contacts if they know anyone who works at the company. If not, you might need to conduct some research using the business’s website or social media. On its website, a business frequently lists the name of the person in charge of hiring, the recruiter, or any staff members involved in team building.

Although you can email the human resources department to inquire about job openings, you might have to wait before you hear back. Sending an email with an employment inquiry to the person you’ll be working with directly if hired will expedite the process.

3. Tailor the subject line

You can begin writing your letter once you’ve decided who to contact. Starting with a suitable subject line is the first step in writing a successful email to inquire about job opportunities. The subject line ought to demonstrate how well you are aware of the corporate culture.

Writing a more conversational email will demonstrate that you’re a good fit for the company if you come across informal and inventive employee bios while doing your research. Writing in a conversational style gives you the freedom to inject some personality to help you stand out and leave a lasting impression. One effective way to begin an email about a job opportunity is to include the recipient’s first name and a brief statement about the letter’s goal in the subject line.

Your subject line should be more formal if you’re emailing a company with a more formal and conservative culture about a job opening. Additionally, it must be succinct, outlining the letter’s goal right away.

4. Offer your expertise

You should make an effort to avoid the communication becoming one-sided since you are cold emailing a company about job openings. You should appear to be offering your expertise rather than asking for a job in the body of your email asking about job openings.

Introduce yourself in the letter’s opening paragraph and describe how you learned about the company. Then, clearly describe your area of expertise and how it will benefit the company. You could also mention how impressed you are with the company’s expansion after recently following its development. Offer to share your insights with the reader if your research revealed that the company has been experiencing issues that you might be able to fix.

When responding to a cold email asking about job openings, be careful how you word your offer. Replace the recipient’s name with your name and pretend that you’ve received the same email from a potential employee if you’re unsure of whether you’ve written the right message. Ask yourself if you’ll finish reading the letter and if it effectively highlights what the applicant has to offer.

5. Write a short and concise letter

Keep your message brief and to the point when composing an email regarding a job opportunity. The person receiving your email about a job opportunity is probably busy and will value it if it is brief and simple to read.

The reader may also access your message through a tablet or smartphone. Try to keep the entire letter within the main reading area by describing your experience and accomplishments in short, simple sentences. Keeping paragraphs to three sentences or less will help you avoid writing long paragraphs and will make your writing easier to read. The goal is to briefly introduce yourself, state your core beliefs, describe how you can assist the business in solving a problem, and end on a polite note.

6. Close with a compelling call to action

Your cover letter should conclude with a strong call to action, such as a request for an informational interview or a meeting to go over potential employment opportunities. You can also add something to make yourself more memorable. If you’re applying for a specific position, think about submitting a sample of a prior project that is related to the position along with some notes on how it can be customized for the company.

What is a job inquiry?

A letter sent to a business that might be hiring but hasn’t advertised its job openings is known as a job inquiry. You can entice an employer who isn’t actively hiring by writing a strong and compelling job inquiry letter.

Because it resembles a cover letter in terms of both content and structure, an inquiry for a job opportunity is occasionally referred to as an inquiry cover letter. The main distinction is that it is sent to an employer uninvited or as a form of cold calling. Your chances of being invited for an interview can significantly increase when you learn how to write a strong cover letter.

Example of a job inquiry

To write a job inquiry email, you must understand what details to include and how to format the letter properly. This could mean the difference between the recipient responding quickly to your email or having it deleted or classified as spam. If your email is disorganized or difficult to read, you won’t be creating a favorable first impression. Examine the following illustration of a job inquiry:

Job enquiry IELTS listening

Is job inquiry or Enquiry?

• Research the business. Even though you might email a company you know with a job inquiry, do more research on them first.
• Write a rough draft. Treat your job inquiry email as a professional document.
• Compose an opening sentence. …
• Use formal language. …
• Attach a resume and cover letter.

What should I say in a job inquiry?

• Information about how you learned about the company.
• a succinct justification of your interest in working for the company
• Information about how, if you’re hired, your particular skill set and experience would benefit that business

How do you inquire about a job via email?

Regardless of how formal the investigation is, you should always use inquiry and inquire when writing in US English. In British English, enquire and inquiry are used in less formal investigations, while inquiry and inquire are used to describe formal/official investigations and lines of questioning.

How do you ask for a job opportunity?

I’d like the chance to speak with you so that I can ask about potential job openings with the company and get your opinion on where my skills and abilities would be most valuable to the ABD Company. I look forward to hearing from you. Thank you for your consideration.

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How to Write a Job Inquiry Email That Will Get You Noticed [Templates Included]

In This Guide:

What is a job inquiry email?"?

Reasons to write one

How to write a successful job inquiry email, major takeaways.

Maybe you've been searching for a new job for a while with little success, or you've been daydreaming about a new job at a company that you'd love.

You may have the experience and skills to get your dream job, but the first thing that you need to do is to step outside your comfort zone and reach out to a hiring manager.

If you're ready to take the first steps to look for a new job, a job inquiry email may be exactly what you need to open up to new possibilities. Jobseekers use these letters to learn a little more about job openings and to introduce themselves to hiring managers.

In this article, we will discuss:

• What is a job inquiry email?
• How to write a successful job inquiry letter
• Example inquiry emails

Regardless of where you are in the hiring process, it would benefit you greatly to speak to a career counsellor at Enhancv . Our career counselors can offer you tips and advice as you reach out to potential hiring managers.

What is a job inquiry email?"?

Upload & check your resume.

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

A job inquiry email is a formal correspondence between job applicants and hiring managers. They are one of the best ways to introduce yourself, showing that you have a genuine interest in the advertised job openings.

Effectively, it allows you to put your foot in the door by reaching out directly to companies looking to hire new staff.

Job inquiry emails follow a similar template to other formal correspondences like cover letters , but are primarily focused on a specific job opening. The best job inquiry emails introduce a job applicant, briefly explain the applicant's experience, provide an attached resume, and‌ end by asking for a job interview.

Differentiate yourself from other applicants

Human resources departments receive lots of different resumes for an open position. It can be hard to differentiate between the different people who are applying for the position just by looking at the resumes.

However, by writing a job inquiry email, you're able to differentiate yourself from other applicants who are applying for the position and make yourself look unique . Effectively, it shows that you are interested in the position, and would like to add a personal touch to the email.

No longer are you just a name on a piece of paper, but ‌you're somebody who's communicating and reaching out to a hiring manager, showing initiative and stepping out of your comfort zone. This go-getter mentality can actually create a great first impression with a hiring manager.

Deliver your resume directly to a hiring manager

It also allows you to get your resume in front of the person who needs to read it. Companies sometimes use specialized software to sift through resumes, but if you reach out to a specific contact person, then you're handing your resume directly to the person who needs to read it.

Find job openings that haven't been advertised yet

Sometimes, companies will hire for a position but have yet to advertise for the role. You may have learned about the role through word-of-mouth from somebody you know within the organization, and this may give you the opportunity to be the first person to apply for the position.

1. Start by doing some research

When you're looking to create a specific inquiry email, research a little about the company to gain an understanding of the company's values, vision, and culture. You don't want to create a generic email, but ‌create a pointed, specific email with information gleaned from these sources:

• Their website
• The Job description
• A company's social media accounts

2. Write and edit in drafts

If you want your job inquiry email to turn out well, then it's best to write multiple drafts of the email to get it exactly how you want it. It’s best to write the first draft, then sleep on it and edit it the next day.

By creating distance between you and the email, you'll be able to assess it objectively and create a more clear and concise letter. Also, be sure to check for spelling and grammar mistakes in order to create a professional email.

3. Create an engaging subject line

A subject line hooks the attention of the contact person, and a great subject line can help you get one step closer to receiving an interview. Alternatively, a bad subject line may cause your email to not be opened. Here are three tips to create a clear and concise subject line:

• Example: Referred to the sales executive position by Dan Driedger, Sales Manager
• Example: Sales Manager with 7 years of experience
• Example: Dianne Werkesma — B2B Content Specialist

4. Follow a format

Just like any other formal correspondence, job inquiry emails follow a specific format to maximize the impact of the letter. Below, you can find the specific format to follow when drafting a job inquiry email:

• Subject line
• Salutation: Salutations are a typical part of any formal letter. Try your best to track down the actual name of the hiring manager, rather than using a generic greeting like "Dear Sir or Madam".
• Introduction paragraph: In your first body paragraph, introduce yourself. Be concise, and explain your previous work experience, where you heard about the job openings, as well as mentioning anyone from your professional network who referred you to the position. You can also mention your interest in the company's progress and your passion to work for the company.
• A brief explanation of skills and experience: Your second paragraph can be an opportunity for you to share about the skills and abilities that you bring to the table when applying for a position.
• Closing statement: this is an opportunity for you to write a call to action for your hiring manager. Provide them with more detail of ways to reach you, and mention your availability to interview for this position or other job openings.
• Complimentary close and professional email signature: The last section of any letter is a complimentary close and signature. This would include endings such as, "Thanks," "All the best," and "Sincerely, " followed by your name and any further contact information. You may choose to include your phone number, another business email, your LinkedIn profile, and a personal website.

Job inquiry email with a mutual connection

Sometimes, you have an ‘in’ with the company that you are applying for, someone who is a mutual connection between you and a hiring manager. Below, you'll find a job inquiry email which highlights a situation where you from referred to a position by someone else:

Subject: Referred to the Marketing Director Position by Sarah Keddy

Dear Kevin McAllister,

My previous boss, Sarah Keddy, mentioned the job opportunity at Vandoken Media corporation in the marketing department. Over the last four years, I've watched your company rise to become one of the leading media corporations within Michigan, and I particularly admire your passion for seeking to get to the bottom of all news stories.

I'm currently a marketing manager at Michigan Direct News, a monthly newspaper with a circulation of 20,000 people. I've grown a lot in this position, specifically learning how to build rapport with clients, effectively cold email potential customers, and persuasively share the real benefit of having news at your fingertips. But I'm interested in finding a new position that would allow me to develop new skills and grow in my career.

Attached to this email, you can find a resume and cover letter for the marketing manager's position . I would love to discuss how I can be an asset to your company, and I look forward to setting up an interview for this position.

Dwayne Simpson

P:384-555-5675

What works well in this letter:

One thing that works really well in this email is that right up front, the writer of the email shares a mutual contact between the hiring manager and themselves right there in the subject line of the email. This can create immediate engagement for the recipient of the email, which can help you to get a quick response.

Also, the job applicant mentions their professional credentials, proving to the letter's recipient that they provide real value to their company.

Cold email job inquiry letter

Sending a job inquiry email can be difficult enough when you share a mutual connection with the hiring manager. However, it may seem downright scary to send a cold email, one where you're reaching out without someone referring you to the position. Let's look at an example of a cold email job inquiry letter:

Subject line: Dianne Werkesma — B2B Content Specialist

Hello Shannon Tuttle,

My name is Dianne Werkesma, and I am applying for the Lead Content Specialist position at Advance Content Marketing. I've been following your blog posts both on your company's website and your social media platforms, and I've learned a lot about how to harness search engine optimization principles to write high-ranking content for business-to-business websites.

I particularly specialize in writing engaging copy for Software as a Service (SaaS) companies. Over the past four years, I’ve honed my abilities in content marketing , and I pride myself on my ability to condense hard-to-understand computer jargon into blog posts and articles which average customers can understand. Besides content marketing, I have over a decade's experience as an IT technician and developer. You find a link to my portfolio here [website link].

I'd love to meet with you to discuss this position in more detail, so reach out to me through email. Thank you so much for taking the time out of your day to read my email inquiring about this position.

All the best,

Dianne Wekesma

What does this email do well?

One of the best things that this email does is provide a broad overview of the skills and abilities of the job applicant. She is a competent content writer, as well as an IT specialist. Both details show the hiring manager that this person is an ideal candidate.

• There are a lot of good reasons to send a job inquiry email, like making your resume stick out among other job applications.
• Job inquiry emails follow a specific format, including providing an appropriate salutation and ending with an email signature.
• The best job inquiry letters provide a brief description of your skills and experience.

Inquiry emails can only get you so far when searching for job opportunities, and that's why you should reach out to a career counselor from Enhancv. From how to prepare for an informational interview to discerning how to narrow down your job search, a counselor can allow you to see all career opportunities available to you.

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A Job Inquiry Email Sample to Get Your Foot in The Door

Some of the best companies are always hiring, but they don’t always advertise those openings. Others are open to the idea of bringing talented individuals on board at any time. If you’ve been eying a particular company for a while now, don’t wait for a job listing to pop-up online. Instead, consider sending them a job inquiry email. This is also known as a prospecting email or letter of interest. Check out our tips for writing one that will get the positive attention you seek and our job inquiry email sample.

Create a Great Value Proposition

Remember that every hiring manager is looking for the answer to a simple question: “What benefit will I get from hiring this person? ”

If you can provide an answer in two-three sentences, you’ll surely get some attention to your application. Such statement is a called a “value proposition” — your edge over others. 

Now here’s the challenging part: if you were planning to apply for an advertised position, you could use the job ad to determine what skill profile the employer needs.

But when you are pitching out of the blue, you will need to do some research. Check the company’s website for any new announcements. For example, you might find that they are expanding operations, adding new products, or struggling with a new surge of competitors. Then, identify how you can help solve one of those problems.

“I noticed that Acme industry recently launched a new mobile banking app. I’ve tested it and found a small UX blunder that is likely costing you at least 20% of new customers. In my past job, I helped solve a similar issue by improving the onboarding user flow. I’d be glad to provide a more detailed explanation during the job interview.” 

Communicate Your Interest in The Company’s Mission

It’s perfectly fine to want to work for a company with a great culture, fun work environment, and plenty of growth opportunities. There’s nothing wrong with mentioning a few things that appeal to you. 

That said, the main focus should be your interest and belief in the company’s mission. The best approach is to make a brief and positive mention without fawning or gushing. Something like the following:

“I believe that solving the issue of food waste is the key to ending hunger in the United States. That’s why I would love to build a relationship with Denver Area Food Rescue. I appreciate the work you do to reduce food waste in restaurants and feed hungry families in the area.”

Try to Find a Contact Person

Normally, you would send a cover letter to the person named in the job listing. If possible, you might find the name of the hiring manager. This time, you may need to do some work to find the right contact person. 

You have several options here:

• Reach out to someone within the department you are eying. 
• Or forge a connection with the company’s HR/recruiting department . 

In both cases, you’d probably find their contact information on the company website. LinkedIn is also a great source for making connections and introducing yourself. If you come up empty-handed, it is perfectly fine to address your email to the company’s hiring contact or general HR email.

Be Flexible

If you approach the company with an open mind, you may get the best results. For example, they may not be in a position to bring on a full-time employer, but open to having a remote contractor , or part-time employee . Depending on your current situation, consider inquiring about part-time positions, even internships. Gently probe for other opportunities. 

“I understand that you may not have an open full-time role at the moment. But I’d be also open to considering contract-based or consulting work.” 

Job Inquiry Email Example

Dear Sylvia Jones,

Jones Confections is unsurpassed in its ability to produce visually stunning, delicious candies, cakes, and dessert sculptures. I’ve followed the growth of your company since I was an apprentice pastry chef at La Pâtisserie in Switzerland. My name is Brenda Ninja. I am an experienced chocolatier and would love to be a part of your team.

I read your latest interview in ‘New Orleans Eats!’ magazine with great interest. You mentioned that demand for chocolate and frozen desserts were on the rise and that your pastry team needed an injection of creativity. I believe I have the skills and experience to make a really positive contribution at Jones Confections. Jones Confections is known for a rigorous commitment to technical perfection while still encouraging creativity and freedom of expression in its confectionary artists. That’s the kind of challenging environment in which I am at my best.

If you need any help, even on a temporary basis, I’d work with you. I’m open to full-time employment or a consulting position. I’ve taken the initiative to connect with you and your GM on Instagram. I’ve also attached my resume and linked my portfolio. I’d be honored if you would review my work. Would it be possible for us to meet over lunch in the next few weeks? 

Brenda Ninja

Final Tip: Connect Your Online Presence

An email inquiry may not be a direct path to a job or even an interview. However, it is a great tool for getting your resume in the door. That could get you at the top of the list when the next job opening is available. Better yet, your skills and experience, combined with your initiative, could motivate a hiring manager to find a position for you right away.

Other Cover Letter Samples

Cover letter example for warehouse associate, cover letter example for physical therapist, a creative cover letter for manuscript submission, a detailed lpn cover letter example.

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How to Write a Cover Letter: A Comprehensive Guide with Examples (2024)

Crafting a compelling cover letter is the first step towards landing an interview. It’s usually the first impression an employer gets before even seeing your resume, and it will help to set the tone and establish your personality before getting into your qualifications and suitability for the position.

Whether you're applying for a job, internship, or generally submitting your resume for consideration, understanding how to write a cover letter can significantly enhance your chances of success.

What is a Cover Letter?

A cover letter is a formal document accompanying your resume that introduces yourself to potential employers, highlighting your qualifications, experiences, and interest in a specific job or internship. It offers you the opportunity to showcase your personality and passion for the role in a more personalized manner than a resume alone.

Cover Letter Format

The format of a cover letter typically follows a standard business letter structure. It includes your contact information, the date, the recipient's contact details, a salutation, body paragraphs, and a closing. Ensure that your cover letter is concise, well-organized, and visually appealing, using a professional font and maintaining consistent formatting throughout.

As your cover letter will often be sent as an email, check this guide on how to write an email for some general tips on subject lines, email greetings, structuring the main content, and signing off.

Cover Letter for a Job

When applying for a job, a cover letter for your resume is often expected, and it serves as your initial introduction to potential employers. It should be customized for each position, showcasing how your skills and experiences fit the job requirements. A well-crafted cover letter can distinguish you from other applicants and increase your chances of securing an interview, especially if you can show that you’re genuinely aligned with the company’s goals.

Cover Letter for an Internship

For internship applications, a cover letter is equally essential. It allows you to convey your enthusiasm for the opportunity, relevant skills, and willingness to learn. Even if you have limited professional experience, your cover letter can highlight academic achievements, extracurricular activities, and relevant coursework that demonstrate your potential value to the organization.

Writing a Cover Letter

Let’s get into how to write a cover letter, step by step:

Step 1: How to Address a Cover Letter

When addressing your cover letter, it's essential to find out the name and title of the hiring manager or recruiter whenever possible. Addressing the letter to a specific individual adds a personal touch and demonstrates your initiative. A quick note on how to address a cover letter without a name. If you're unable to identify the recipient, you can use a general greeting such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."

Step 2: What to Include in a Cover Letter

Writing a compelling cover letter requires careful attention to detail and a strategic approach. Begin by thoroughly researching the company and the position to tailor your letter accordingly. Highlight your most relevant experiences and accomplishments, using specific examples to demonstrate your qualifications. Keep your language professional, yet engaging, and avoid using generic templates or clichés. Instead, strive to make a memorable impression that sets you apart from other candidates by showing you understand what the company is about.

Structure-wise, a well-written cover letter should include the following elements:

Introduction : Start by stating the position you're applying for and how you learned about it. Express your enthusiasm for the opportunity and briefly introduce yourself.

Body Paragraphs : Use one or two paragraphs to highlight your relevant experiences, skills, and achievements. Provide specific examples that demonstrate your qualifications and fit for the role. Tailor your content to align with the job description and company's needs.

Closing Paragraph : Summarize your interest in the position and reiterate your enthusiasm for the opportunity. Thank the employer for considering your application and express your willingness to discuss further in an interview.

Closing : End your cover letter with a professional closing, such as "Sincerely" or "Best regards," followed by your name and contact information.

By using this kind of cover letter template, you can keep a clear and structured approach whilst also easily adjusting your content each time to customize it for each specific contact.

Before you send

Remember maintain professionalism throughout and always proofread your cover letter before you send it off. Check this quick list of cover letter dos and don’ts so you can ensure you’ve done everything you can and haven’t made any glaring errors along the way.

Note for students: While it may be reasonable to apply for internships with your university email, it probably won’t come across as particularly professional for proper job applications. Contacting an employer from a free email account with a funny name you made when you were an adolescent also won’t be particularly impressive. You may want to use a service like Inbox.com and create a business email account that shows you’re a serious professional.

Cover letter examples

Here are some short cover letter samples that you can use as templates for your own letter. Note that although the content should be adapted both to you and to the company you’re applying to, a similar structure applies in all cases.

1. Marketing Manager Cover Letter:

Dear [Hiring Manager's Name],

I am writing to express my interest in the Marketing Manager position at [Company Name], as advertised on [where you found the job posting]. With over five years of experience in marketing strategy development, campaign management, and brand positioning, I am excited about the opportunity to contribute to your team and drive results for [Company Name].

In my previous role at [Previous Company], I led cross-functional teams to develop and execute innovative marketing campaigns that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My ability to analyze market trends, identify customer insights, and leverage data-driven strategies has consistently delivered impactful results and exceeded organizational objectives.

I am particularly drawn to [specific aspect of the company or job description], and I am eager to bring my expertise in digital marketing, social media management, and content development to support [Company Name]'s mission of [mention company mission or values].

Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its continued success. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].

Sincerely, [Your Name]

2. Software Engineer Cover Letter:

I am writing to apply for the Software Engineer position at [Company Name], as advertised on [where you found the job posting]. With a Bachelor's degree in Computer Science and three years of hands-on experience in software development and coding, I am excited about the opportunity to contribute to your team and develop innovative solutions for [Company Name].

In my previous role at [Previous Company], I played a key role in designing and implementing scalable software solutions that optimized workflow efficiency and enhanced user experience. My proficiency in programming languages such as Java, Python, and JavaScript, coupled with my strong problem-solving skills, has enabled me to deliver high-quality software solutions that meet and exceed client expectations.

I am impressed by [specific aspect of the company or job description], and I am eager to leverage my technical skills and passion for innovation to support [Company Name]'s goals of [mention company goals or objectives].

Thank you for considering my application. I am eager to further discuss how my background and expertise align with the needs of [Company Name] and am available for an interview at your earliest convenience. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a discussion.

3. Graphic Designer Cover Letter:

I am thrilled to apply for the Graphic Designer position at [Company Name], as advertised on [where you found the job posting]. With a strong background in visual communication, brand identity development, and multimedia design, I am excited about the opportunity to bring my creativity and expertise to your team and contribute to [Company Name]'s success.

In my previous role at [Previous Company], I collaborated with cross-functional teams to create visually compelling designs that effectively communicated brand messages and engaged target audiences. My proficiency in Adobe Creative Suite, coupled with my attention to detail and passion for design, has allowed me to deliver innovative solutions that align with client objectives and exceed expectations.

I am particularly drawn to [specific aspect of the company or job description], and I am eager to leverage my design skills and artistic vision to support [Company Name]'s mission of [mention company mission or values].

Thank you for considering my application. I am enthusiastic about the possibility of joining [Company Name] and contributing to its creative endeavors. I am available for an interview at your earliest convenience and can be reached at [Your Phone Number] or [Your Email Address].

What is a cover letter for a job?

A cover letter for a job is a formal document submitted alongside a resume during the application process. It introduces the applicant to the potential employer and highlights their qualifications, experiences, and interest in the specific job position.

What is a cover letter for a resume?

A cover letter for a resume is a document that accompanies a resume when applying for a job. While the resume provides a summary of the applicant's skills and experiences, the cover letter offers additional context and insight into their suitability for the position.

What is the purpose of a cover letter?

The purpose of a cover letter is to introduce the applicant to the potential employer, showcase their qualifications and experiences, and express their interest in the job position. It allows applicants to personalize their application and demonstrate their enthusiasm and suitability for the role.

What does a cover letter look like?

A cover letter typically follows a formal business letter format, including the sender's and recipient's contact information, a salutation, body paragraphs, and a closing. It should be well-organized, concise, and visually appealing, with a professional tone and consistent formatting.

How long should a cover letter be?

A cover letter should be concise and to the point, typically no longer than one page. It should provide enough information to highlight the applicant's qualifications and interest in the position without overwhelming the reader with unnecessary details.

What should be in a cover letter?

A cover letter should include the sender's and recipient's contact information, a formal salutation, an introduction stating the position being applied for and how the applicant learned about it, body paragraphs highlighting relevant qualifications and experiences, and a closing expressing gratitude and interest in further discussion.

How to Start a Cover Letter

To start your cover letter effectively, consider using a strong opening sentence or attention-grabbing statement that immediately captures the reader's interest. You can mention a mutual connection, reference a recent company accomplishment, or highlight a specific aspect of the job that excites you.

How to End a Cover Letter

Ending your cover letter on a high note is crucial to leave a lasting impression. In the closing paragraph, reiterate your interest in the position and express your gratitude for the opportunity to apply. Convey confidence in your ability to contribute to the company's success. Finally, use a professional closing, such as "Sincerely" or "Best regards," followed by your name.

Updated: April 10, 2024 at 4:33 PM

Published: April 10, 2024 at 4:33 PM

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