English Teacher & Tech Enthusiast

[PDF] SPM Mini Writing Module (Part 1: Short Communicative Messages)

email essay form 5

Good morning! Sorry for disappearing. I was quite busy with a lot of things the past few months. I hope everyone’s doing well despite the current pandemic.

Today I’d like to share part 1 of a mini writing module I made for my students. This handout is printer-friendly and consists of 4 pages: 1 sample question, 1 sample answer with answering tips, 2 practice questions and 2 self-check checklists. I will upload part 2 and part 3 a bit later.

** When awarding marks, do remember that the expected performance level for Paper 2, Part 1 is A2. They’re not expected to come up with colourful idioms or flowery expressions at this level.

Download the file below: SPM Mini Writing Module Part 1 (12542 downloads )

[Google Forms] Submission Form for Speaking Tasks

email essay form 5

Here’s a form that you can copy and edit to collect audio/ video response from your students. Simply click “ Make a Copy ” and you’re good to go. The maximum (combined total) file size for submissions is set to 10GB. You can change it as you see fit. The example task is what I gave my Form 4 pupils last week. Please do share your speaking tasks too in the comment section 😀

When you copy the form, a dialogue box will pop up with this message:

email essay form 5

Just click “ Restore “. A new folder will be created in your Google Drive automatically.

email essay form 5

Thanks for your visit! Do follow me on  Facebook  and  new   YouTube  channel for more content!

[PDF] PdPR Handout: KSSM Form 5 Unit 1: It’s Personal (Part 2, p.9-12)

Assalamualaikum and salam sejahtera. A little late but I was very busy with Form 5 2020, among other things. Here’s another simple PdPR handout that can be printed and photocopied. This handout covers lesson 3 and 4 (SOW). You can also assign this handout as assignments in Google Classroom.

Grammar is not easy for language learners to grasp. In this handout, pupils are provided links to videos that they can watch to improve their understanding. Make sure to provide more support to pupils who are struggling!

p.s/ Do follow me on Facebook and new YouTube channel for more content!

[PDF] PdPR Handout: KSSM Form 5 Unit 1: It’s Personal (p.5-8)

Assalamualaikum and salam sejahtera. Today I’d like to share a simple PdPR handout that can be printed and photocopied. This handout covers lesson 1 and 2 (SOW). You can also assign this handout as assignments in Google Classroom.

The Ultimate Guide to the 5-Paragraph Essay

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  • M.Ed., Education Administration, University of Georgia
  • B.A., History, Armstrong State University

A five-paragraph essay is a prose composition that follows a prescribed format of an introductory paragraph, three body paragraphs, and a concluding paragraph, and is typically taught during primary English education and applied on standardized testing throughout schooling.

Learning to write a high-quality five-paragraph essay is an essential skill for students in early English classes as it allows them to express certain ideas, claims, or concepts in an organized manner, complete with evidence that supports each of these notions. Later, though, students may decide to stray from the standard five-paragraph format and venture into writing an  exploratory essay  instead.

Still, teaching students to organize essays into the five-paragraph format is an easy way to introduce them to writing literary criticism, which will be tested time and again throughout their primary, secondary, and further education.

Writing a Good Introduction

The introduction is the first paragraph in your essay, and it should accomplish a few specific goals: capture the reader's interest, introduce the topic, and make a claim or express an opinion in a thesis statement.

It's a good idea to start your essay with a hook (fascinating statement) to pique the reader's interest, though this can also be accomplished by using descriptive words, an anecdote, an intriguing question, or an interesting fact. Students can practice with creative writing prompts to get some ideas for interesting ways to start an essay.

The next few sentences should explain your first statement, and prepare the reader for your thesis statement, which is typically the last sentence in the introduction. Your  thesis sentence  should provide your specific assertion and convey a clear point of view, which is typically divided into three distinct arguments that support this assertation, which will each serve as central themes for the body paragraphs.

Writing Body Paragraphs

The body of the essay will include three body paragraphs in a five-paragraph essay format, each limited to one main idea that supports your thesis.

To correctly write each of these three body paragraphs, you should state your supporting idea, your topic sentence, then back it up with two or three sentences of evidence. Use examples that validate the claim before concluding the paragraph and using transition words to lead to the paragraph that follows — meaning that all of your body paragraphs should follow the pattern of "statement, supporting ideas, transition statement."

Words to use as you transition from one paragraph to another include: moreover, in fact, on the whole, furthermore, as a result, simply put, for this reason, similarly, likewise, it follows that, naturally, by comparison, surely, and yet.

Writing a Conclusion

The final paragraph will summarize your main points and re-assert your main claim (from your thesis sentence). It should point out your main points, but should not repeat specific examples, and should, as always, leave a lasting impression on the reader.

The first sentence of the conclusion, therefore, should be used to restate the supporting claims argued in the body paragraphs as they relate to the thesis statement, then the next few sentences should be used to explain how the essay's main points can lead outward, perhaps to further thought on the topic. Ending the conclusion with a question, anecdote, or final pondering is a great way to leave a lasting impact.

Once you complete the first draft of your essay, it's a good idea to re-visit the thesis statement in your first paragraph. Read your essay to see if it flows well, and you might find that the supporting paragraphs are strong, but they don't address the exact focus of your thesis. Simply re-write your thesis sentence to fit your body and summary more exactly, and adjust the conclusion to wrap it all up nicely.

Practice Writing a Five-Paragraph Essay

Students can use the following steps to write a standard essay on any given topic. First, choose a topic, or ask your students to choose their topic, then allow them to form a basic five-paragraph by following these steps:

  • Decide on your  basic thesis , your idea of a topic to discuss.
  • Decide on three pieces of supporting evidence you will use to prove your thesis.
  • Write an introductory paragraph, including your thesis and evidence (in order of strength).
  • Write your first body paragraph, starting with restating your thesis and focusing on your first piece of supporting evidence.
  • End your first paragraph with a transitional sentence that leads to the next body paragraph.
  • Write paragraph two of the body focussing on your second piece of evidence. Once again make the connection between your thesis and this piece of evidence.
  • End your second paragraph with a transitional sentence that leads to paragraph number three.
  • Repeat step 6 using your third piece of evidence.
  • Begin your concluding paragraph by restating your thesis. Include the three points you've used to prove your thesis.
  • End with a punch, a question, an anecdote, or an entertaining thought that will stay with the reader.

Once a student can master these 10 simple steps, writing a basic five-paragraph essay will be a piece of cake, so long as the student does so correctly and includes enough supporting information in each paragraph that all relate to the same centralized main idea, the thesis of the essay.

Limitations of the Five-Paragraph Essay

The five-paragraph essay is merely a starting point for students hoping to express their ideas in academic writing; there are some other forms and styles of writing that students should use to express their vocabulary in the written form.

According to Tory Young's "Studying English Literature: A Practical Guide":

"Although school students in the U.S. are examined on their ability to write a  five-paragraph essay , its  raison d'être  is purportedly to give practice in basic writing skills that will lead to future success in more varied forms. Detractors feel, however, that writing to rule in this way is more likely to discourage imaginative writing and thinking than enable it. . . . The five-paragraph essay is less aware of its  audience  and sets out only to present information, an account or a kind of story rather than explicitly to persuade the reader."

Students should instead be asked to write other forms, such as journal entries, blog posts, reviews of goods or services, multi-paragraph research papers, and freeform expository writing around a central theme. Although five-paragraph essays are the golden rule when writing for standardized tests, experimentation with expression should be encouraged throughout primary schooling to bolster students' abilities to utilize the English language fully.

  • How To Write an Essay
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  • How to Help Your 4th Grader Write a Biography
  • Definition and Examples of Body Paragraphs in Composition
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  • What an Essay Is and How to Write One
  • Paragraph Writing
  • 3 Changes That Will Take Your Essay From Good To Great
  • An Introduction to Academic Writing
  • Tips on How to Write an Argumentative Essay
  • The Five Steps of Writing an Essay
  • How to Write a Solid Thesis Statement
  • The Introductory Paragraph: Start Your Paper Off Right

email essay form 5

Guide on How to Write a 5 Paragraph Essay Effortlessly

email essay form 5

Defining What Is a 5 Paragraph Essay

Have you ever been assigned a five-paragraph essay and wondered what exactly it means? Don't worry; we all have been there. A five-paragraph essay is a standard academic writing format consisting of an introduction, three body paragraphs, and a conclusion.

In the introduction, you present your thesis statement, which is the main idea or argument you will discuss in your essay. The three body paragraphs present a separate supporting argument, while the conclusion summarizes the main points and restates the thesis differently.

While the five-paragraph essay is a tried and true format for many academic assignments, it's important to note that it's not the only way to write an essay. In fact, some educators argue that strict adherence to this format can stifle creativity and limit the development of more complex ideas.

However, mastering the five-paragraph essay is a valuable skill for any student, as it teaches the importance of structure and organization in writing. Also, it enables you to communicate your thoughts clearly and eloquently, which is crucial for effective communication in any area. So the next time you're faced with a five-paragraph essay assignment, embrace the challenge and use it as an opportunity to hone your writing skills.

And if you find it difficult to put your ideas into 5 paragraphs, ask our professional service - 'please write my essay ,' or ' write my paragraph ' and consider it done.

How to Write a 5 Paragraph Essay: General Tips

If you are struggling with how to write a 5 paragraph essay, don't worry! It's a common format that many students learn in their academic careers. Here are some tips from our admission essay writing service to help you write a successful five paragraph essay example:

How to Write a 5 Paragraph Essay Effortlessly

  • Start with a strong thesis statement : Among the 5 parts of essay, the thesis statement can be the most important. It presents the major topic you will debate throughout your essay while being explicit and simple.
  • Use topic sentences to introduce each paragraph : The major idea you will address in each of the three body paragraphs should be established in a concise subject sentence.
  • Use evidence to support your arguments : The evidence you present in your body paragraphs should back up your thesis. This can include facts, statistics, or examples from your research or personal experience.
  • Include transitions: Use transitional words and phrases to make the flow of your essay easier. Words like 'although,' 'in addition,' and 'on the other hand' are examples of these.
  • Write a strong conclusion: In addition to restating your thesis statement in a new way, your conclusion should highlight the key ideas of your essay. You might also leave the reader with a closing idea or query to reflect on.
  • Edit and proofread: When you've completed writing your essay, thoroughly revise and proofread it. Make sure your thoughts are brief and clear and proofread your writing for grammatical and spelling mistakes.

By following these tips, you can write strong and effective five paragraph essays examples that will impress your teacher or professor.

5 Paragraph Essay Format

Let's readdress the five-paragraph essay format and explain it in more detail. So, as already mentioned, it is a widely-used writing structure taught in many schools and universities. A five-paragraph essay comprises an introduction, three body paragraphs, and a conclusion, each playing a significant role in creating a well-structured and coherent essay.

The introduction serves as the opening paragraph of the essay and sets the tone for the entire piece. It should captivate the reader's attention, provide relevant background information, and include a clear and concise thesis statement that presents the primary argument of the essay. For example, if the essay topic is about the benefits of exercise, the introduction may look something like this:

'Regular exercise provides numerous health benefits, including increased energy levels, improved mental health, and reduced risk of chronic diseases.'

The body paragraphs are the meat of the essay and should provide evidence and examples to support the thesis statement. Each body paragraph should begin with a subject sentence that states the major idea of the paragraph. Then, the writer should provide evidence to support the topic sentence. This evidence can be in the form of statistics, facts, or examples. For instance, if the essay is discussing the health benefits of exercise, a body paragraph might look like this:

'One of the key benefits of exercise is improved mental health. Regular exercise has been demonstrated in studies to lessen depressive and anxious symptoms and enhance mood.'

The essay's final paragraph, the conclusion, should repeat the thesis statement and summarize the essay's important ideas. A concluding idea or query might be included to give the reader something to ponder. For example, a conclusion for an essay on the benefits of exercise might look like this:

'In conclusion, exercise provides numerous health benefits, from increased energy levels to reduced risk of chronic diseases. We may enhance both our physical and emotional health and enjoy happier, more satisfying lives by including exercise into our daily routines.'

Overall, the 5 paragraph essay format is useful for organizing thoughts and ideas clearly and concisely. By following this format, writers can present their arguments logically and effectively, which is easy for the reader to follow.

Types of 5 Paragraph Essay 

There are several types of five-paragraph essays, each with a slightly different focus or purpose. Here are some of the most common types of five-paragraph essays:

How to Write a 5 Paragraph Essay Effortlessly

  • Narrative essay : A narrative essay tells a story or recounts a personal experience. It typically includes a clear introductory paragraph, body sections that provide details about the story, and a conclusion that wraps up the narrative.
  • Descriptive essay: A descriptive essay uses sensory language to describe a person, place, or thing. It often includes a clear thesis statement that identifies the subject of the description and body paragraphs that provide specific details to support the thesis.
  • Expository essay: An expository essay offers details or clarifies a subject. It usually starts with a concise introduction that introduces the subject, is followed by body paragraphs that provide evidence and examples to back up the thesis, and ends with a summary of the key points.
  • Persuasive essay: A persuasive essay argues for a particular viewpoint or position. It has a thesis statement that is clear, body paragraphs that give evidence and arguments in favor of it, and a conclusion that summarizes the important ideas and restates the thesis.
  • Compare and contrast essay: An essay that compares and contrasts two or more subjects and looks at their similarities and differences. It usually starts out simply by introducing the topics being contrasted or compared, followed by body paragraphs that go into more depth on the similarities and differences, and a concluding paragraph that restates the important points.

Each type of five-paragraph essay has its own unique characteristics and requirements. When unsure how to write five paragraph essay, writers can choose the most appropriate structure for their topic by understanding the differences between these types.

5 Paragraph Essay Example Topics

Here are some potential topics for a 5 paragraph essay example. These essay topics are just a starting point and can be expanded upon to fit a wide range of writing essays and prompts.

  • The Impact of Social Media on Teenage Communication Skills.
  • How Daily Exercise Benefits Mental and Physical Health.
  • The Importance of Learning a Second Language.
  • The Effects of Global Warming on Marine Life.
  • The Role of Technology in Modern Education.
  • The Influence of Music on Youth Culture.
  • The Pros and Cons of Uniform Policies in Schools.
  • The Significance of Historical Monuments in Cultural Identity.
  • The Growing Importance of Cybersecurity.
  • The Evolution of the American Dream.
  • The Impact of Diet on Cognitive Functioning.
  • The Role of Art in Society.
  • The Future of Renewable Energy Sources.
  • The Effects of Urbanization on Wildlife.
  • The Importance of Financial Literacy for Young Adults.
  • The Influence of Advertising on Consumer Choices.
  • The Role of Books in the Digital Age.\
  • The Benefits and Challenges of Space Exploration.
  • The Impact of Climate Change on Agriculture.
  • The Ethical Implications of Genetic Modification.

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General Grading Rubric for a 5 Paragraph Essay

The following is a general grading rubric that can be used to evaluate a five-paragraph essay:

Content (40%)

  • A thesis statement is clear and specific
  • The main points are well-developed and supported by evidence
  • Ideas are organized logically and coherently
  • Evidence and examples are relevant and support the main points
  • The essay demonstrates a strong understanding of the topic

Organization (20%)

  • The introduction effectively introduces the topic and thesis statement
  • Body paragraphs are well-structured and have clear topic sentences
  • Transitions between paragraphs are smooth and effective
  • The concluding sentence effectively summarizes the main points and restates the thesis statement

Language and Style (20%)

  • Writing is clear, concise, and easy to understand
  • Language is appropriate for the audience and purpose
  • Vocabulary is varied and appropriate
  • Grammar, spelling, and punctuation are correct

Critical Thinking (20%)

  • Student demonstrate an understanding of the topic beyond surface-level knowledge
  • Student present a unique perspective or argument
  • Student show evidence of critical thinking and analysis
  • Students write well-supported conclusions

Considering the above, the paper should demonstrate a thorough understanding of the topic, clear organization, strong essay writing skills, and critical thinking. By using this grading rubric, the teacher can evaluate the essay holistically and provide detailed feedback to the student on areas of strength and areas for improvement.

Five Paragraph Essay Examples

Wrapping up: things to remember.

In conclusion, writing a five paragraph essay example can seem daunting at first, but it doesn't have to be a difficult task. Following these simple steps and tips, you can break down the process into manageable parts and create a clear, concise, and well-organized essay.

Remember to start with a strong thesis statement, use topic sentences to guide your paragraphs, and provide evidence and analysis to support your ideas. Don't forget to revise and proofread your work to make sure it is error-free and coherent. With time and practice, you'll be able to write a 5 paragraph essay with ease and assurance. Whether you're writing for school, work, or personal projects, these skills will serve you well and help you to communicate your ideas effectively.

Meanwhile, you can save time and reduce the stress associated with academic assignments by trusting our research paper writing services to handle the writing for you. So go ahead, buy an essay , and see how easy it can be to meet all of your professors' complex requirements!

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How to Write an Email in English: Our 18 Favorite Tips [+ Example Emails]

Emails have been hugely important to the internet for decades, as most people read and send emails almost every day.

That’s why being able to write a strong, clear email in English is a really important skill—on top of the fact that it can help you get a job , make friends, get into a university and much more.

If it’s your first time writing an email in English, check out this guide for beginners , but if not, continue reading this post for useful tips about email writing and email culture (dos and don’ts).

You’ll get comfortable with the format of email writing in English and you’ll see full samples of different types of emails written in English.

Our Favorite English Email Tips

1. be sure an email is necessary, 2. use separate business and personal email addresses, 3. be clear, brief and polite, 4. don’t write emails when you’re angry, 5. use short sentences, 6. avoid forwarding emails and replying to all, 7. use a spell checker, 8. watch out for signatures, 9. have a native speaker proofread your email, if possible, 10. read your email personally before sending it, 11. double-check email addresses for all recipients, 12. use the subject line, 13. start with an appropriate greeting, 14. pay attention to punctuation, 15. consider where to put “small talk”, 16. start with the end in mind, 17. put spaces between paragraphs, 18. use an appropriate closing, english email examples, how to introduce yourself in an email, how to request an appointment or meeting, how to write a formal email, and one more thing....

Download: This blog post is available as a convenient and portable PDF that you can take anywhere. Click here to get a copy. (Download)

Like most of the email writing tips in this section, this may seem obvious. But sometimes we forget obvious things.

So ask yourself, “Is there a better or faster way to take care of this situation?” Many people get dozens or even hundreds of emails a day, so be sure that email is the fastest, clearest and most efficient way to communicate in your situation .

For example, if you’re writing to a coworker or a friend that you often see, you can probably just talk to him or her in person. Or you could also send a text message or call on the phone.

If you’ve decided that an email is the best option, then check the following tips before you click “Send.”

This may not apply to everyone, but if you can do it, it can help you in many ways.

Many jobs automatically give you an email address that you have to use. If that’s the case, then the problem is solved. Use the business email address for work and your personal email address for personal emails.

If you have a business email address, it can make an email look more professional. That’s good if you’re writing a formal email, but it might not be as nice if you’re writing to a friend. So that’s why having two can be useful.

Also, if you have separate accounts, it can help you balance your personal and professional life.

Again, many people receive so many emails each day. If your email is confusing, angry or really long, the recipient may not respond right away. Eventually they may forget to answer or even just delete it.

So be sure to get to the point quickly, but not in a rude way.

Treat an email similarly to an essay , only much shorter, and you will probably have good results. In an essay, you have to introduce the topic, explain the different points and then conclude the topic.

Honestly, this is something I have difficulty doing myself. I’m not (usually) rude in email, but I do have problems with the “brief” part. So when I’m done writing an email, I check it and try to eliminate about 20% of the content, since it was probably unnecessary.

It can be very tempting to write a mean email when you’re frustrated or angry at something. But it’s not worth it.

If you’re angry, wait until you’ve calmed down before writing your email. It’s better to wait a day than to lose a job or destroy a friendship because you said something stupid when you were angry.

Like #3, this is a problem that I have myself. I like to write long, complicated sentences, but often those are very confusing for the reader. That’s especially true if the reader is not a native English speaker.

I teach English in Costa Rica, and in Spanish it seems to be more common to have really long sentences with many commas. That’s very confusing, especially if you translate those ideas into English.

So here’s a tip: Write short sentences. It’s not bad style in English if you write short, clear sentences. Some authors, like Ernest Hemingway, are famous for doing it. (There’s even an online tool called Hemingway App that can help you write more like him!)

If you’re very comfortable writing in English, you can use long, more complicated sentences. But then again, if you’re very comfortable writing in English, then you probably don’t need these email writing tips!

The “Forward” option on email is a blessing (a good thing) and a curse (a bad thing). It can be good to quickly pass on important information to a new person. However, it can also be annoying for the recipient if it’s not used correctly. (The same thing is true about the “Reply All” option.)

If you need to forward an email, check carefully what information you’re forwarding. In some cases, it may be personal, confidential or just plain excessive (unnecessary). If so, cut those parts out.

Also, some email programs filter out emails marked with “Fwd” (forward) at the beginning of the subject line, and may even put them in the Spam filter or refuse to deliver them.

And if you click on “Reply All,” look closely at all of the recipients who will receive your email. Some people may not need to see your message. It’s frustrating to receive emails about subjects that aren’t relevant to you.

Most email programs have this option, so make sure you use it before sending the email.

Or if your email program doesn’t offer English spell checking , you can add an extension like Grammarly  to your browser and use it anytime you’re writing anything.

To get the most accurate version of Grammarly, you’ll need to make sure you have Grammarly Premium , which highlights and offers corrections for more advanced English issues.

Many people put “cool” or “funny” signatures at the bottom of emails. They often include contact information, like email addresses or phone numbers. That can be useful, but if your emails get forwarded (see #5), that information may get to people you don’t know, or even people you wouldn’t want to have that information.

Additionally, if you send multiple emails back and forth with another person, it may include your signature every time, and the email chain just gets longer and longer. So consider not including your signature in some emails.

Or if you do want an email signature, try to keep it simple, without including your personal information.

If you know any native speakers or have friends who speak English very well, you may want to ask them to review your email before you send it. That’s especially true if it’s about something important.

If you’re taking an English class, you might even be able to ask your teacher to review the email—just be sure to ask nicely and say “please”!

It might not always be possible to find a native speaker to check your email. In those cases, it’s still useful to read your email yourself. It can help your English, too.

Try to read the text of your email out loud. First of all, that will help you work on your pronunciation, which is always nice. Second, it can help you see and hear mistakes in grammar.

It also helps you understand how your email “flows.” If it’s too long or complicated to read out loud, then you should probably make it shorter and clearer.

As I mentioned before, I live in Costa Rica. People here often have the same last name as many other people. It’s basically like “Smith” or “Johnson” in the U.S., but about 10 times worse.

I’ve even had multiple students at the same time who had the exact same first and last names. And I’ve mistakenly sent emails to people who had very similar names.

So just check those email addresses twice to be safe.

After you’ve followed the general email writing tips in the previous section, you need to actually write the email. So how do you do that?

There’s a specific structure and format of email writing in English, shown in the following tips.

It’s surprising how many people don’t do this. Be specific in your subject line, as well.

For example, don’t just write “Question.” Instead, be more specific, like “Question About Schedule for Friday’s Meeting.” That way, the recipient will know immediately what your email is about, even before opening it.

It’s most polite to begin with some type of greeting. If you know the person well and it’s an informal email, you can just say “Hey [First Name].”

You can also use “Hi [First Name]” or “Hello [First Name],” to be a little less casual.

If you don’t know the name of the person (like if you’re writing to customer service), you can use “To Whom It May Concern.”

Notice that after greetings, you should generally use a comma. According to many sites like Business Writing , you should use a comma after a greeting in personal emails and letters, and use a colon after a greeting in business or formal emails/letters.

But in reality, a comma will probably always be fine if you can’t remember the rule.

Start each sentence with a capital letter. Be sure to put periods or other appropriate punctuation at the end of each sentence.

It’s a small detail, but it can really help to make a positive impression.

If you know the person you’re writing an email to, you might want to include a bit of “small talk.” That could be something like asking about the person’s family, a mutual friend or an activity that you have in common. But where and how can you include this?

Personally, I actually prefer to include this information  after  the “business” part of an email. If I’m asking for a favor, I prefer to ask first, and then to make small talk after.

Other people or cultures may prefer to have the small talk first, so you may want to adjust it if you know the reader’s personality well.

Get to know how to use small talk in English by seeing it in use through a program like FluentU .

FluentU takes authentic videos—like music videos, movie trailers, news and inspiring talks—and turns them into personalized language learning lessons.

You can try FluentU for free for 2 weeks. Check out the website or download the iOS app or Android app.

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As you write, focus on the purpose and the goal of your email. If you’re asking a question, that should be the main focus of your email. If you need a favor, then it should be very clear what favor you need and exactly how the reader can help you.

Imagine you are the recipient: Would you understand immediately what you needed to do in response to the email?

If you don’t do this, you’ll end up with a giant block of text. Just hit the “Return/Enter” key twice between paragraphs. It’s much easier to read and less overwhelming.

You can find some examples below, but be sure that it’s a goodbye that’s appropriate for the purpose of your email . In other words, don’t sign an email with “Love, Ryan” if you’re writing to your boss.

Similarly, don’t sign it “Sincerely, Ryan Sitzman” if you’re writing to your grandma to thank her for the birthday present she gave you. (And definitely don’t sign your emails as “Ryan Sitzman” if that’s not your name! And if it is your name, let me know. I’d like to start a Ryan Sitzmans Club!)

Here are some more closings you can use to say goodbye at the end of your email. Now, let’s put all of these tips into practice!

For this example, let’s imagine that you’re going to travel to the U.S., Canada or another English-speaking country. When you get there, you’ll stay with a host family. So the organization has matched you with a family and you need to introduce yourselves before you meet in person.

Here’s what you might send:

Dear Smith Family,

Hello, my name is John. I received a confirmation letter from the exchange organization today. It said I’ll be staying with you for two months later this year. I wanted to introduce myself so you can know a bit more about me.

I’m 18 years old. I like listening to rock music, playing basketball and reading comic books. I will graduate from high school later this year, and I hope to go to college next year. I’ve never traveled outside of my country, so meeting you and visiting your country will be an exciting, new experience for me! 

I’d also like to know more about you, so if you have a chance, please write back at this email address. If you have any questions for me, I’d be happy to answer them.

Thanks again for agreeing to host me—I’m very excited to meet you in person!

Dear Professor Smith,

I really enjoyed your Introduction to Writing Course, and I was interested in continuing by taking the Advanced Writing Course next semester. I’d like to meet with you to ask a few questions about the course, and also to get more information about the scholarship for international students.

Would it be possible to meet with you at your office sometime next week? I’m available during your regular office hours on Monday and Wednesday (2-5 p.m.), but if you’re busy on those days, I could also meet any time on Tuesday or on Friday afternoon. Please let me know what day and time would work best for you.

Thanks very much for your time and help!

John Johnson

I have to write emails like this pretty often, unfortunately. I say “unfortunately” because it’s frustrating to have a problem with a product. Dealing with a company’s customer service representatives can be difficult at times. But a clear, polite email should help you resolve your problems faster.

To Whom It May Concern,

I recently bought a toaster from your company, but unfortunately it appears that the heating element isn’t working correctly.

For reference, the model number is TOS-577, and I bought it on May 1, 2016 at the Toaster Emporium in New York City. I returned the toaster to the store, but they said I should contact you because the model had been an “open-box” discontinued model. Because of that, they weren’t able to offer a refund or exchange.

I can understand the Toaster Emporium’s position, but the toaster shouldn’t have broken so soon. It is still covered under your company’s one-year warranty, so I would like to exchange the toaster for a working model. If that isn’t possible I would like to receive a refund. Please let me know what steps I need to take for this to happen.

Thanks very much for your help with this situation.

Sincerely, John Johnson

So, there you have it! If you keep these tips in mind while writing emails in English, you can become an email expert.

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Writing an email for Form 4 and Form 5 weak students

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Email Writing



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Nobody care

nobody cares, like learn to speak when youre supposed to

cry about it

Just let him say anything he wants dude, its not like their offensive or anything. Why does it matter to you so much?

are yall okay????

*eat popcorn*

Hello fellow anonymous

Bruh chill don’t let out your problem on semeone else

My name jeff

'My name is jeff'

my name is jess bro

hai anonymous

It 's help me to remind how to write an email

why you're so mean

Nicely written! love it <3

Yall sounds mad corny here, get mad over nothing. Go study ur ass off and be mature for once. Good luck to everyone for SPM 2022 :) Wish y'all all the best <3

thanks bro/sis i appreciate it

Damn people so rude down here... Hope they don't get a good results on their spm

dont dua to people like that bro that's not good or the things will come back to u back

Same person?

goodluck in your studies peeps

my tc asked me to use long cohesive devices :(

welcome to the mars

this example email thought me how write a proper email

This email is more words.. is the score cut off?

the email addresses and subject are needed ?

Damn people are really raging in here- I want to join and start the world war 3 too :(

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Home / Formal email writing examples & tips

25 formal email writing format examples & best practices

Get professional email writing formats proven to work in real life. See top formal email examples and learn professional email best practices.

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Professional email writing is a skill that comes in handy throughout your day-to-day – whether it’s communicating in the professional context, or managing your personal life. Using the right formal email writing format and best practices can get you understood, heard, and better respected.

The good news is that once you have the right examples for the right contexts, you can easily adjust the text to get your message across. Luckily, we’ve rounded up our favorite tips for creating and structuring effective formal emails, with helpful examples and templates.

Let’s dive in!

What’s in this article

Formal vs. informal email writing

  • Basic formal email structure

Thank you email

Formal letter of appreciation, letter of complaint, cover letter, reminder email, letter of apology for a client, apology letter from boss.

  • Apology mail for the manager
  • Introduction email to client (outreach)
  • Sample email for proposal submission

Proposal submission email

  • Quotation email

Email asking for feedback

Email of inquiry requesting information, email asking for a status update, sick leave mail format, letter asking for a discount from the supplier, ask for a raise, email your boss about a problem (asking for help), email to schedule a meeting.

  • Email to the client sharing the status of project
  • Email to the boss about work progress

Acceptance email

“this is to inform you that” letter, job rejection email, aesthetics of a formal email.

  • How to improve your email writing skills

Formal email writing is utilized in a B2B or B2C scenario, where you’re exchanging professional emails with colleagues, businesses, or partners. Informal email writing is the style you’d likely use when corresponding with a friend or family member, or even a quick email to a colleague.

When you’re emailing a friend, there’s less on the line if you get your words or meaning wrong. But when writing a business email there is much more at stake. A crucial mistake could hurt your reputation or wreck an incredible business opportunity.

That’s why we’ve decided to cover the best practices of formal email writing, so that you can get it right every time.

We’ll review the ins and outs of email structure, different email formats you can use, as well as short email templates that you can use in various scenarios. Keep reading to learn how to write the perfect email.

email writing example

Basic formal & professional email structure

Before we get into different email templates, it’s important to know how to build an email yourself. For the most part, every email, regardless of its contents, will follow the same structure with the same basic elements. You should get to know these elements in order to ensure proper and effective email writing as a whole.

The basic elements of professional email writing:

  • Your email address
  • Subject line
  • Email opening
  • Email ending
  • Email sign-off
  • Email signature, or “footer”

Now let’s break these down, one by one:

1. Start with a professional email address

Your email address is often out of your control. If you work for a company, or operate under the umbrella of a brand, your email address will likely include the company or brand name domain.

For example, the emails in WiseStamp are all in the following format: [employee_name]@wisestamp.com. This ensures that we all have a professional business email address. Since only the owner of wisestamp.com can issue email addresses under that domain name, this ensures our emails appear legitimate.

Imagine if each employee had a random Gmail address like [name][email protected]. Anyone can create that email, which would make it suspicious. Email open rates are first and foremost dependent on trust, so make sure you have a trustworthy email address—otherwise suffer very low open rates.

If you are a freelancer professional, working separately from an established brand, consider buying a domain name for your personal brand. You can look up available domains on Google domain registrar .

2. Email subject lines

Your subject line will be the single most important element in your formal email writing. It is the first thing your recipient will see, so your goal here is to convince them that your email is a safe, relevant, and high priority (in that order). If you don’t succeed in doing that, your email may never be opened, and any effort you put into the rest of the email elements will go to waste.

Your subject line will depend on the purpose or content of your email, but overall, you want it to be something engaging enough for a recipient to click on.

Email writing subject line guidelines:

  • Be clear and specific : Avoid using generic or clickbait subject lines that say little or make unrealistic promises, like “Find out how to double your business in a week!”
  • Be original : Avoid the overused subject line templates you find on the internet. Instead, make original subject lines that are relevant, personal, and concise.
  • Add relevance : Address something that the recipient will recognize, like an acquaintance’s name or an article, show or book they appeared on.

Studies have shown that personalized subject lines are 26% more likely to be opened. You also want to tailor your email subject line to your email goal, whether it’s a sales email, a personal email, a newsletter, or something else. Think of 3-4 refined options then narrow them down to which will likely be most appropriate.

Best email subject line for cold sales

3. Email opening

The next most important way to hook a recipient into your email is by writing a strong email opening line . Like your subject line, the email opening is mostly used as another filtering stage for most people. If it fails to meet the promise made in the subject line, your readers will bail.

Therefore, it’s extremely important to state your main point in 1 to 2 paragraphs, tops. When you clearly convey your request or question, and your reader feels it’s relevant and interesting, they’ll continue reading your email. If you manage to get them to stay beyond this point, then in most cases, they’ll reply to your email. Good for you!

professional email greeting examples

Email writing opening guidelines:

  • Address your recipient by their preferred name : Look up an article they’ve written or their LinkedIn page for reference. Some people will use their full name or their nickname accordingly. For example David might go by Dave, or Anastasia goes by Ana.
  • Establish a connection : In your email, reference a personal experience that involves the recipient, like an article or a news piece you’ve read about them, or a conversation you had with an acquaintance.
  • Match the opening with the subject line : Your opening message has to mirror the promise made in the subject line because this is how the reader determines whether your email is relevant or not. If you don’t connect the subject line to the opening, readers may get confused or even assume that you’re using clickbait.
  • Get to the point fast : Tell your reader why you reached out and what’s in it for them.

email opening lines

4. Email body

The body of your email is where you get into your main message. Whether you’re composing an email to establish a new business connection or just following up on a meeting, the body of your email should be detailed enough that the reader isn’t confused, but also brief and to the point. No one wants to sit and read a long-winded email when they have dozens of other unattended messages in their inbox.

Email body writing guidelines:

  • Be concise and detail only what’s needed to get your point across.
  • Use words that convey (authentic) positive personal emotions , like “glad,” “excited,” “intrigued,” and “confident.”
  • Use the word “because ” when asking for something. It’s been scientifically shown that people are more easily convinced to do something if told why, and even more so if the reason is important to them.
  • Show, don’t tell . If you can’t explain something in a few words, see if you can add a screenshot, a video, or a link that explains it better.
  • Use headings to split long content into sub-topics . If you can’t avoid writing a long email, make sure to break it up into subsections with headings. This will help your time-scarce readers to scan and find their points of interest.
  • Add your concrete request or question in bold text . To best ensure your readers do not miss the most important piece of content (i.e. your request or question), add it to a separate line, in bold. You can also use a different color, if that works for your brand. Just be sure to avoid light shades for a high contrast between the text and the white background. Oh, and once you pick a color—stick to it throughout your email!

5. Email ending

After you’ve addressed all your main points in the body of your email, you’ll want to add a respectful and brief conclusion. You can either invite your recipient to reach out for more questions, wish them success, or ask a question. It all depends on the motive for your email. If it was a long email it could also be a good idea to gently reiterate your main request, question, or motivation.

6. Email sign-off

When closing your email, choose a suitable email sign-off . There are different sign-offs you can use for each occasion, such as “best regards,” “sincerely,” or “with love.” Use your best judgement on which to use that best suits your email content and recipient. For example, you obviously wouldn’t want to send the last one to your manager!

A cool tip you can apply is to add a handwritten signature sign off. A handwritten signature give your recipient the feeling that you gave the email special attention and a personal touch. You can create one here .

7. Email signature / footer

Your email signature (or footer) is your wave goodbye, and the way you do it seals the impression you’ve made up to this point. Make this moment memorable, organized, and aesthetic, and you can get some extra credit and a positive attitude from your reader. A messy, disorganized signature is at best an opportunity lost, and at worst, a discredit to your image.

Consider creating a professional email signature to nail a positive lasting impression. Use the simple text email signature we all used back when email started at your discretion. Whichever you choose, be sure to include all your professional and contact information. You should also add links to your website, social media sites you are most active in, or a landing page.

Professional formal email examples: specific formats for specific goals & uses

To better understand how all the elements of an email work together in different types of emails, let’s look at some templates. These letters are suitable for a number of email scenarios, so tweak the content to make it more relevant to your needs.

See our examples of the most common email writing formats:

Apology letters samples:, sample business emails (b2b and b2c):, information inquiry letter samples:, request email samples – professional email asking for something:, work update email samples:, confirmation vs rejection email samples:.

A thank you email is usually one that you’ll send after previous communication with someone. You might want to thank them for their help on a project, for fulfilling your personal request that you previously sent, for a job interview, or even for something as simple as taking a phone call or a meeting.

When composing a thank you email, you don’t want it to be too long, so get straight to the point. Also, this type of email isn’t always necessary, and might even clutter up the inbox of someone who is very busy, so consider whether or not it will be useful for you before you click “Send” on a thank you message.

Thank you email for work done or service rendered

Thank you so much for [action they did] It was such a pleasure to work with you, and I’m look forward to the next opportunity to work together again.

Please don’t hesitate to contact me if I can provide any additional information.

Best regards, [name and job title]

Thank you email for a job interview

Dear [name of hiring manager],

I enjoyed speaking with you the other day during our interview for the [position title] at [company name]. The job appears to be an ideal match for my skills, ambitions, and interests.

The innovative approach to the corporate culture within the [job field] world confirmed my wish to work at your firm.

I will bring my engineering skills, assertiveness, and ability to engage others to work in a cooperative way within the [name of department] department.

Thank you, again, for your time, and I look forward to hearing your thoughts.

Best Regards,

professional thank you email example

Dear Mr./Mrs. [name],

I would like to formally recognize all the hard work and dedication you’ve put into completing [project/task]. Due to your consistent efforts, the project is what it is today and that led to the positive results we were hoping for. 

On behalf of [company name, board members, etc.], we would like to formally thank you for your hard work and we would like to let you know that we highly value your contribution and your continued dedication to your job.

We are very grateful to have you as a member of our team and we wish to continue to see you thrive within our organization.

Best regards,

[Name and job title]

Dear [name],

On January 30th, 2020, I made a reservation at your restaurant located at 1234 Mulberry Lane for a birthday dinner for four people. This letter is intended to bring certain issues to your attention.

Unfortunately, we did not enjoy our dinner due to the fact that the food was very slow to arrive and we received the wrong dishes. It’s understandable that it was a busy time at your restaurant, but the quality of the service was not as expected.

To resolve this problem, I would appreciate it if you could provide compensation in the form of a gift voucher or discount on a future meal. 

I’m looking forward to your reply.

With regards,

[Your name]

It used to be common to send your cover letter and CV as an attachment to your email. However, it’s becoming a lot more accepted to use the email itself as your cover letter and simply attach your CV.

When sending a cover letter email, make sure you’re using formal language, addressing the right person such as HR or the hiring manager, you use a relevant subject and opening line, and the body of your email demonstrates why you’d be a perfect fit for the job and company. Hiring managers likely receive dozens of email cover letters, be sure to make sure yours stands out and doesn’t drag on too long.

Cover letter example

Dear hiring manager [name],

I’m very interested while reading the job posting for the position of [job title]. I believe that the experience I have strongly match the responsibilities of this position. I am enthusiastic about submitting my application for the position.

My most recent position was at [company name], where I was a [job title name ]. Additionally, I recently participated in a [mention an accomplishment in your last job that is relevant]

I have attached my resume to this email. Thanks to it, I believe you will learn more about my experience, education, and achievements.

Looking forward to hearing from you,

The format of this type of email message will be different depending on whether it’s your first time reaching out to someone, or the second or third time. The main difference is that the first contact email has to include details that provide context.

When writing a reminder email or follow-up email you don’t need to provide a broad context. Instead, briefly remind your recipients of what you’ve both already agreed on, as it might have simply may been forgotten or placed low in their backlog.

This little push can go a long way in shortening your timetables and making sure you’re items are prioritized. Most people appreciate the reminder and respect you for being steadfast.

Reminder email sample

I’m sure your schedule is very busy, so this email is simply to remind you of your upcoming interview with [name] who is a candidate for [name of position].

The interview will be at [time] on [date] in [location].

Please let me know if there’s anything I can help you with to prepare to interview this candidate.

Apology letters samples

From time to time we all make mistakes, and we all get something wrong. Sometimes our mistakes hurt others, cause them discomfort, or make them frustrated. In these situations, it’s usually the right call to simply apologize.

Apologizing is something that must be sincere or you risk offending the person further. It’s always the best approach to express genuine regret.

But regardless of whatever you truly feel, be very careful to only use words that express empathy for whomever it is you’re apologizing to. Do not lay any responsibility on them, and do not give excuses.

Dear [client’s name],

Please accept my deepest apologies on behalf of [company or business name] for the poor experience you had at our restaurant.

I want to thank you for bringing these issues to my attention and please know that we are making every effort to correct our mistakes so events like these don’t happen in the future.

As a token of our apology, please accept a gift card in the amount of $50.00 that can be used at our restaurant in the future.

I hope to greet you again soon at [company or business name].

Yours sincerely,

[Your name and job title]

Dear Mr./Mrs. [boss’s family name],

I’m writing to you to express my regret for my behavior on [date] in regard to [event]. I would like to apologize for my words and actions and reassure you that such an event will not happen again.

On the date in question, I got into a verbal altercation with the head waiter about the scheduling, and this led to my inexcusable behavior. I have already apologized to [name of colleague], and I wanted to assure you that I will work to improve my reactions and behavior in the future.

I’d be happy to meet with you to speak about the incident further if you have any outstanding concerns.

I am sorry again.

Apology mail for manager

Dear [manager’s name],

I owe you an apology for providing you with the wrong information on [date] regarding [event]. It was not my intention to provide inaccurate or misleading information, and I apologize for any inconvenience that this careless mistake may have caused you.

I will be sure to be more thoughtful in the future and learn from this incident.

Please do not hesitate to share any thoughts or concerns with me. I’d be glad to discuss this further and make it right. 

Business email writing samples

Introduction email to a client (sample email to approach a new client).

Dear [Sir/Madame/Name],

I would like to take a moment to introduce myself and my company. My name is [name] and I am a [job title] at [company name]. Our company provides customers with cutting-edge technology for all their email signature needs.

At [company name], there are a number of services we can offer, such as [short list of services]. Our employees are also highly dedicated and are willing to help you with your every need. 

I’d love the opportunity to speak or meet with you to discuss your needs further and to tell you more about how [company name] can help you succeed. You can contact me at [phone number] with any questions you may have.

Dear [Name],

Please find enclosed to this email the proposal you requested regarding your website audit.

We hope that you will find this proposal helpful and insightful and that it meets your expectations. Of course, if you would like to make any adjustments or go in a different direction, feel free to let us know and we’d be happy to discuss with you.

Thank you for entrusting [your company name] with your website audit, and we hope to hear back from you soon.

Sending quotation email

Dear [customer name],

We’d like to thank you for sending in your inquiry on [date] regarding a quotation for auditing your website.

Based on an initial estimation, we are happy to offer you a quotation based on your requests. Please find the official pricing quote attached to this email. Note that this quotation includes [list of services], but should you want additional services, we’d be happy to discuss it further with you and provide another quotation.

Please do not hesitate to get back to us with any questions about the quotation or our services.

Hi [customer name],

We really appreciate you using our services on [date] and we’d like to get your feedback on your experience.

Please follow the link [insert link] to complete a short survey regarding your experience. This survey shouldn’t take any longer than 2 minutes and it will help us improve our products and services in the future.

We want to thank you in advance for your time and hope that you enjoyed your experience with [company name].

[Name and/or company name]

Inquiry letter samples

This email is to inquire about the website audit services you posted on your website. 

As I understand, you offer services to audit businesses’ websites and provide personalized insight into what improvements can be made. I’d like to request further information with regard to your pricing as well as the scope of the work that will be performed, including specific services that can be expected.

I look forward to receiving your response.

I wanted to check in and check on the status of the website audit project that is due on [date]. 

Please let me know where you’re at with the project and don’t hesitate to let me know if you require any assistance from my end.

Request email samples: professional email asking for something

A personal request email is usually straight to the point and involves a sender asking a recipient for something. It could be anything from connecting on a professional network, asking to set up a meeting, or even requesting a professional introduction. Following a personal request email, a recipient may decide to either accept or reject what the sender is asking for. In this type of email, it’s important to be very clear with what you’re asking for.

Hi [Name of manager/supervisor],

I am writing to request sick leave from [date range]. I will be undergoing surgery and at the recommendation of my doctor, I need to be off of work for 2 weeks in order to recover. I hope to be back at work on [date]. 

Please let me know if you have any questions.

Dear [name of the supplier],

Thank you for sending over your product catalog. We are very much interested in purchasing [name of the product(s)] from you and would like to get a quote for these items.

Additionally, we are hoping that this will lead to a prolonged partnership between the two of us. Therefore, we are kindly requesting that you provide us with your best possible price since we would like to use your goods on a permanent basis.

Thank you for your understanding.

Dear [Name of Manager/supervisor],

I have greatly enjoyed working for [company name] over the last 3 years. During these years, I feel that I have become a valuable member of your team and I have contributed to projects in a significant way. 

Since working here, I have accomplished: [list accomplishments].

As an employee, I think I have outperformed the goals set for me. As a result, I would like to have the opportunity to discuss increasing my salary so that it matches my current performance. Please let me know when is a good time for you to meet so that we can discuss this further.

Once again, I am grateful to be part of an organization that provides me with unique challenges and opportunities to continuously learn and grow.

Dear Mr./Mrs. [name of boss],

I would like to bring to your attention the incident that occurred at [location] on [date] at [time].

I was deeply upset by the actions of [coworker/event]. I tried to speak with them, but this did not lead to any sort of resolution and now I feel as if our professional relationship at work is strained as a result.

I am turning to you for assistance with the matter and I hope that you are able to come up with a solution that neither of us has thought of yet. 

Thank you for taking the matter seriously and please let me know if you have any questions or concerns.

Thanks for getting in touch with us about our product. I’d be glad to set up a meeting in order to give you more information, answer your questions, and show you how it can work for your business. Does [date] at [time] work for you?

I look forward to meeting with you soon!

Work update email

Email to the client sharing the status of the project.

Dear [name of client],

We’d like to keep you updated regarding the progress we’ve made on our project. Please have a look at the tasks we’ve accomplished below and do not hesitate to get back to me with any questions or concerns you may have.

Key highlights and updates:

  • [list them]

Tasks accomplished this week:

Tasks to do next week :

Email the boss about work progress

Hi [name of boss],

I am happy to let you know that the project [name of project] that was assigned to me on [date] is now nearing completion. Due to the hard work of our team, the project is expected to be completed on time. Based on the pace of our work, I expect to have the entire project completed by [date].

The remaining elements of this project to be completed are as follows:

  • [List them 1]
  • [List them 2]
  • [List them n]

Thank you for your continued support and guidance and please do not hesitate to get in touch with any questions.

Confirmation vs rejection email samples

You might get an email confirmation after you purchase something online, or you can also reply to a formal email confirming receipt of an email attachment, a meeting time, or a company update. A rejection email is similar in that it might reject the item that was proposed in an email, in which case you’d let the sender know.

It is my great pleasure to inform you that I will be accepting your offer for employment as [job title] with [company name]. The goals for this role that you described are in line with my personal career aspirations, and I hope to be able to learn and grow in this role.

As discussed in our previous meeting, my salary will be [salary] and I will be starting on [date].

I appreciate all the time you took to make the interviews as seamless as they were, and I look forward to working with you soon.

This is to inform you that your business proposal [title of the proposal] has unfortunately been rejected by our committee. While we did like your idea, unfortunately, the costs involved reach well beyond our budget for this quarter. 

We wish you the best of luck in your future endeavors and encourage you to submit additional proposals if you have others that are aligned with our goals.

Best of luck,

This is to inform you that I will not be proceeding in the interview process for [job title] with [company name]. I would like to formally withdraw my candidacy.

At this time, I have accepted a position with another company, so I am no longer in search of employment. However, I would like to sincerely thank you for taking the time to meet with me and for being attentive to my questions about the role. 

It was a pleasure meeting with you and I wish you luck in finding the right candidate for the job.

Before you even get started on the content of your email, you want to make sure the aesthetic is appealing and not too out of the ordinary. Of course, you want to capture the attention of your recipient, but you also want to appear professional, so keep the Comic Sans font out of the equation. What sort of aesthetics should you pay attention to in a formal email? Let’s take a look.

Choice of Font

Don’t start reinventing the wheel here. It’s better to go with a safe bet instead of a creative option when selecting a font. Choose a font that’s easy to read and skim, since if you’re sending a longer email it’s possible your recipient will just skim its contents. Therefore, you want to font to be clear and the letters to be far enough apart. We suggest going with fonts like Georgia, Verdana, Arial, or Times New Roman.

formal email fonts

You don’t want your recipient to have to squint to read your email, but your text also shouldn’t appear as if it’s yelling either. Depending on the font you go with you might need to tweak the sizing a little, but in general, font size 12 is what you should be using. You can use size 10 or 11 as well, just make sure it doesn’t look too small before sending your email.

How do I improve my email writing skills?

There are a number of ways you can make your emails shine, and you don’t need to be a professional writer to do it. In fact, there are a few small areas you can focus on to make your emails clearer and more well-received. Here are a few things you should keep in mind when composing an email:

1. Optimize your email subject lines

Your subject line is the first thing a recipient sees when they receive your email. Therefore, it’s important that it’s optimized as much as possible. Keep these tips in mind when coming up with your subject line:

  • Keep it short to no more than 40 characters
  • Make it personal, use the recipient’s name if you have it
  • Use a call to action, like “let’s set up a meeting today”
  • Create a sense of urgency, such as “offer to expire soon”

2. Practice summarizing your main point for your email openings

Once you get your recipient to open your email, you don’t want to bore them right away. You have to keep things interesting, relevant, and straight to the point. That’s why it’s crucial to put your main point somewhere in the first sentence, or at least the first paragraph. 

While your opening line can be something general like “thank you for taking the time to meet with me,” the very next line should be something more powerful. Whether you ask for the results of a meeting, make a proposal, or initiate a follow-up meeting, this first sentence sets the tone of the rest of the email so the reader knows exactly what the subject is and what to expect from the rest of your message.

3. Research the correct email etiquette to use for your most common scenarios

When sending emails, especially formal or professional emails for work, it’s important to maintain email etiquette . Since many of us answer our emails on our phones while on the go, it’s tempting to reply to emails as we would a text message, but that’s not good practice.

4. Proofread for typos and grammar mistakes

Finally, always review your email before you click “Send.” Make sure your email is free of typos, punctuation errors (and that you’re not, for example, using too many exclamation points), and that your syntax is correct.

Also: don’t always rely on spell-checkers. While they’ve come a long way thanks to AI, they don’t always pickup errors where words are spelt correctly, yet used in the wrong context.

The best way to do this is to read your email out loud before sending, especially if it’s an important message to a superior or a client, as emails with grammar mistakes can potentially have a negative impact.

There are countless reasons for needing a formal email writing template. If we didn’t cover every single scenario here, we hope that you know at least have a better idea of what constitutes a good formal email. Using our tips and examples, you’ll be able to compose better emails that get you the results you want. 

More on this topic

  • How to write a resignation letter: A comprehensive guide
  • An Interview with Chatgpt: Can AI think outside of the box for email marketing?
  • Email closings: The definitive guide
  • Email blast marketing: Learn how to effectively promote your brand
  • Email management: : Proven Tips for Boosting Productivity
  • Various best regards alternatives for email closing
  • Ultimate guide on how to end an email
  • How to get a professional email address
  • How does BCC work: complete guide
  • How to craft an introduction email to a new team

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How to Write an Email - Best Examples and Top 5 Dos and Don’ts

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Want to know how to write an email? Need some guidance on what goes where and why? Well, whether this is the first email you’ve ever composed, or you just want to refresh your memory, here go through everything you need on the subject of how to write email properly! For more advanced email writing techniques, check out our how to write a professional email article .

Formatting and Components

Learning how to write a basic email is simple, and every email you ever write will feature the same format that requires you to address each of these components:



  • Subject Line

Here, we go into each of these components in more detail so you know exactly what makes a great email.

These fields, found at the top of your email, are where you will place the email addresses of the people you wish to contact. Each has a different function:

Discover More:

  • What’s The Difference Between CC and BCC In Email? Your Complete Guide!
  • The Best Email Providers That Don’t Need a Phone Number
  • Want iMessage for PC? We’ve got the Solution for You

The attachment function in your email allows you to attach supporting documents that can be downloaded or previewed within your message. Most formats are supported, and in most cases, you can include text, images, videos, audio, and GIFs. It’s worth remembering, however, that there is usually a limit to the size of the file you can send.

The subject line of your email is all-important , spelling out the intention of your email and what it contains.

They’re often forgotten but this is bad news as they not only help the recipient understand what the body of your message contains, but they also ensure your email doesn’t end up in the trash folder .

Always start your email with a greeting.

Learning how to write an email introduction and greeting is important as it allows you to be polite and let the recipient know the purpose of your message .

Formal emails, such as for a job application or  sales email , require a formal greeting. When considering personal emails or those between close colleagues, it’s usually fine to use a more casual greeting. You should keep this in mind in you’re using any email templates or AI writing tools.

Naturally, the body of your message is an important element when writing an email. The ideal email body has to be focused, structured, with a clear purpose and to the point .

Remember that story telling qualities aren’t appreciated in an email and people tend to lose focus and interest if you don’t keep your email short and to the point.

Always state what your email is about early in your message, and layout your information so it is easily accessible when skim reading .

Signing off your email correctly is just as important as starting it correctly, and ensuring you use the right kind of closing for your intended recipient ensures they know the message is finished.

Tailor your closing on a per-message basis and, if you are unsure about how to sign off, always default on the side of formality.

Sending and Writing an Email – Dos and Don’ts

There are many dos and don’ts when learning to write an email:

How To Write An Email – The Basics

When learning how to write an email, once you have added the recipients email address to the correct field, you’ll need to focus on three main areas. These are:

Here, we provide some examples of how you should approach each of these elements so that you can compose your email.

How to Write an Email Subject Line — Examples

Your subject line should be concise and to the point and include any relevant information that the recipient needs in order to identify the purpose of the message. When learning how to write an email subject line, you can use the following examples to guide you:

How to Write Email Introduction – Examples

Your greeting, salutation, or introduction should be tailored to your intended recipient. In many cases, your email introduction will be familiar to you from letter writing practices.

How to Write the Email Body – Examples

The body of your email will need to contain all the information you want to convey, without being overly long or complicated. Here are a few tips:

How to Write an Email Signature or Sign Off – Examples

Signing off your email is simple, and you can choose how you do it depending on who you are writing to. Here are a few ideas:

How To Write Email Like A Boss – Full Examples

Here, we look at some common examples of email writing to help you combine the elements above and rock your email technique.

How to Write an Email to a Friend or Family Member

When writing an email to a friend or family member, you don’t have to have as detailed of a subject line as you would for a more professional environment. Something along the lines of “Catching Up” will suffice. With your introduction, you can take a more conversational tone with them. You can use an informal introduction like “Hi Sam” when starting a conversation with them. 

Since you are talking to someone close to you in a non-business setting, you can treat it as would you a text message conversation. You’ll want to use a friendly tone, but that doesn’t mean you shouldn’t be concise and clear, though. Don’t ramble as they’ll likely skim past your information if so. When closing your message, salutations like “Love”, “From”, etc. are acceptable depending on the nature of your relationship. 


I just wanted to check you’d received my invite for Thanksgiving? Please let me know if you’re coming so I know how much turkey to cook!


How to Write an Email to a Teacher or Professor

When emailing a teacher or a professor, you’ll want to use a much more clear tone than you would normally. In this setting, this person is an academic, so formality is required. Your introduction should be very formal. In our example below, we use “Dear” as the best option. When emailing a professor, be very concise and use bullet points when possible to make your point clear. When closing your email, use a formal salutation like “ Best Regards ”.

Dear Professor Smith, 

Unfortunately, due to sickness, I would like to request an extension to the deadline of our current project. If possible, I would like an extension until Monday. Please let me know if this works for if you. 

Kind Regards, 

How to Write an Email for a Job Application 

When sending an email for a job application, formality will be required. Your subject line should include “Application – JOB TITLE”. In your introduction, use a formal option like “Dear”. In your body, clearly state that your resume and cover letter are attached (don’t forget to attach them!).

Dear Sir/Madam, 

Please find attached my introductory letter and resume in application for the position of Marketing Associate as advertised on your website. You will find all the information you need in these documents, however, if you require anything further, you can reach me on my mobile or through email. 

Best Regards, 

Lorraine Lister

How to Write a Thank You Email After an Interview 

Getting a job interview is hard enough, so do something to set yourself apart from the rest of the applicants and send a thank you letter after the interview. In the subject line, state that you are thanking the interviewer for their time and attention. In the introduction, use the opening of “Dear NAME”. In the body, thank them for their time and let them know you are available to meet again if needed. “ Kindest regards ” is a great closing to use as your salutation.

Dear Jan, 

Thanks for giving me the time to speak with you and learn more about the role available. It was a pleasure to connect with you and discuss and how I might fill the position of Marketing Associate. 

Please feel free to contact me if you would like any more information or if you would like to arrange another meeting to discuss how we can proceed. I look forward to hearing from you in the near future. 

Kindest Regards, 

How to Write an Email for Business Purposes 

Email is the communication language of business, so it’s important to know how to learn ace email skills to further your career. “Hi Team” or “Hi All” is an ideal opening when sending to a group of people, but for a single person, use “Hi NAME” . Clearly state the purpose of the email, the intended outcome (meeting scheduled, documents reviewed, etc.), and then communicate the timeline. When closing, use “ Thanks ” or “ Best Regards ” .

Hi Team, 

Attached you’ll find the latest sales figures from the last quarter. If you have any comments, please get in touch with me directly. 


Emma Watson

Sales Manager

ABC Company

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How to Write an Email – FAQs

Email is the number one method of digital communication in the world, and its simplicity and ease of use mean it’s still popular even though it’s pretty old. You can write an email for a number of reasons, including keeping in touch with friends or family, applying for jobs, communicating with colleagues, or even just requesting information.

Anyone with an email app and an email address can write an email, and it remains one of the most popular methods of communication thanks to its availability and ease of use.

Your email address will be made up of three of four components. These are: your name (or other handle), the @ sign, and the domain of your email provider. This is usually a .com or .net domain, however this will depend on your email service.

The subject line is usually found at the very top of your email, just below the To, CC , and BCC fields where you enter the email addresses of your contacts. Don’t forget to write a short and snappy subject line so your recipients know what your email is about.

Depending on the email app you use, you may find the attachment button at the top or bottom of the screen. It is usually indicated with a paperclip icon and a click will allow you to attach files from a computer or the cloud.

The send button may be at the top or bottom of the screen depending on the app you use. It may be a simple arrow icon, or it could be a button with the word “send”. Usually, one click is all it takes to send your message, so make sure you check it properly first.

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Thursday, June 26, 2014

46 good spm english model essays / free essay samples for o-level, ielts, toefl & muet writing, 46 model essay samples for spm english, o-level, ielts, toefl & muet writing,         descriptive essays.

  • My Best Friend
  • Describe an afternoon at the bus station
  • A Horrifying Swim
  • A Prominent Malaysian Leader
  • A Demonic Gold
  • My Favourite TV Programme
  • The Night Market

Narrative Essays

  • A Horror / Tragic Story
  • Finally, A Voice Message
  • That is the reward for my patience and hardwork
  • A Holiday I Would Never Forget
  • Couple Foils Robbery Attempt
  • Write a story starting with: “The widow had to work hard to bring up her little son alone...”
  • My Most Embarrassing Situation
  • A Road Accident
  • Autumn on Sugarbush Street
  • Of Bombs and Ice-Cream

Argumentative / Persuasive Essays

  • Haze: A Danger to Health
  • Cell phones - One of Our Greatest Technologies Misused
  • Importance of Studying English

Reflective Essays

  • Are undergraduates ready for the real world?
  • Does School Prepare Us for Life
  • What would you do if you had a lot of money

Factual Essays

  • Social Networking Website

Directed Writing

  • Anti-Smoking Campaign Speech
  • Informal Letter
  • Informal Letter Sample
  • Formal Letter: Letter of Application
  • Formal Letter: Letter of Complain
  • Complain Report About School Canteen
  • Book Report
  • Police Report on Accident

email essay form 5


Is there any chinese language essay?? can recommend??

lol u retarded?

Why are you so mean? Which part of it is retarded?

Maybe he lack of attention in his life

Dude, there are really chinese essay in spm. What's wrong with you guys

Are you lost mate? This webpage is for english essays, not chinese retard

Cmon he just asking if theres any chinese language essay... nothing wrong with it... sorry i think u are the one who is retarded here... no one r supporting ya...

what is naratif composition

email essay form 5

Lol retarded 9 yr olds hating over a single question

WTH????? He is just asking. FGS he is not even asking u man..That question were asked to the admin. Pls just mind your own bussiness..

Senyap ar semua

Ahaha. Retarded indeed.

Ni nk buat rujukan ke gaduh?

Spm around the bout

guys i think,personally that this site helps you a lot in your studies.Amazing essays which are wonderfull

This is a fabulous site , helps me a lot😍

hey there.. im just here looking through the comments

i honestly thought that no one gonna be on this blog in 2021

bunch of pointless people arguing about an idiot

The test score works as a proof of their language proficiency and knowledge. Finding the Best TOEFL Coaching it self is a task because the objective of TOEFL classes is to give you interactive examples of TOEFL test questions.

Good Work for English learnes

This is important to remember while you are browsing IELTS or TOEFL preparation course, if you are planning on applying for citizenship or collage and intend to use your results as an entry requirement.

klau tuk repeat bi spm ngan st ada x ?

After attemting for my IELTS five times I had to get professional help and nothing like enrolling in Insearch I had an amazing support team that helped me clear and achieve my required target.

The MBA is a master's degree in business administration which helps people attain a better understanding of the scientific approach in management.

With such programs it will be more easy for the students to get the good writing ideas and the techniques, looking forward to most important among them.

Transferring to a four year university may actually be a cheaper way to get a high quality education. This article provides tips for students who wish to transfer in.

That's really huge list of sample essays for students those need to write essay and facing difficulties. I am sure that will be very helpful for students studying in various level.

To be honest All the 46 Model essays are uncomparable to the O level English Standard. In fact,writing such a essay in o level english will guarantee a fail

Woah,these essays are actually good for SPM level. Seeing this comment,I wonder how am I going to survive after SPM with my own level of English. HUhu..T-T

totally useful for me

thank you much for the God's sake who had done this blog :) You pretty had aid me much in essays

thanks for the essay samples! I was struggling what I want to write about for my mid term examination.. But not anymore :)

Hey I would like to get in touch with you about publishing one of my articles here? Any way to do that??

Click here for email address to submit your article.

Thank you for sharing. This is a good material for the development of creative thought. I'm writing an essay for more than five years. Sometimes creative crisis comes. In this moment you need to distract yourself with other thoughts. Good luck to all with essay writing.

Oh, thanks! It is very useful information! Right now I have to write an essay. But I haven't decided yet will I write it alone or with the help of this writing service.

Thank you for the useful samples of the essay. But if we are talking about the uniqueness of I prefer this service. Cuz the professionals guarantee the quality of written works. In addition, I like the price and the system of discounts. So I advise you!

Do you have any doubts on the result of online writing service? Visit us and learn more about our reliable writing service and eliminate all the fears you have. Take professional help and relax!

Any spm 2020 candidates here?. How's your life going?. Mine is cursed

Same and im goin through mid year exams rn...smh

Me, a 12 year old that wants to write longer than the word limit in primary school: wow, this is cool

Malaysia Students Blog is a team blog on Malaysian major examinations, secondary, pre-university & tertiary education, scholarship Malaysia , student resources, students' thoughts and everything relating to students & undergraduates at schools, colleges & universities in Malaysia - Student Education Malaysia Comment Policy: Comments posted at Malaysia Students blog should be on-topic, constructive and add value to the discussion . Comments that are off-topic, one-sentence, abusive or offensive will be removed. Please use proper English with correct spelling and grammar in your comment. For general questions, please post them at SPM Student Malaysia . For enquiries, please email the administrator of this blog: Student at Malaysia-Students dot com.

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5 key issues that must be addressed on Tesla's upcoming analyst call for the stock to avoid even 'darker days,' Wedbush says

  • Tesla's conference call on Tuesday is a pivotal moment for the EV maker, says Wedbush Securities.
  • The firm says it's an opportunity to fix the gloomy narrative that's clouding over the company.
  • To do so, analyst Dan Ives suggested five key points the company must address.

Insider Today

Tesla's coming conference call will be a pivotal in terms of deciding where the company goes next, and Wedbush Securities' Dan Ives says it's one the most crucial points in the company's history.

The crossroads come amid the company's dramatic 40%-plus stock slide this year. Past months have presented a swarm of issues for the electric vehicle maker, ranging from slumping deliveries to leadership controversies centered on CEO Elon Musk.

Most recently, analysts on Wall Street have been balking at the company's pivot away from the low-cost Model 2 vehicle it was expected to start mass-producing. They're not sold on Tesla instead dedicating itself to autonomous driving and robotaxis.

"While we have seen much more tenuous times in the Tesla story going back to 2015, 2018, 2020..this time is clearly a bit different as for the first time many long time Tesla believers are giving up on the story and throwing in the white towel," Ives wrote in a Friday note.

To him, Tuesday's conference call is an opportunity for the EV firm to correct course, as long as it's able to address five key points.

"If Musk is flippant again and there is no adult in the room on this conference call with no answers then darker days are ahead," Ives wrote. 

First, Tesla needs a response to the negative growth trend that's developing within China, where homegrown firms such as BYD are chipping away Tesla's share of Chinese demand. 

The company will need to detail its strategy for how to regain this key market, and remain competitive against rival competitors — both offshore and domestic.

Second, Tesla's must offer realistic and clear guidance for its growth, margins, and free cash flow. Otherwise, this remains a "guessing game" for analysts and fuels uncertainty, Ives warned.

Third, clarity on whether Tesla is still developing the Model 2 car needs to happen. Confusion first started when Reuters reported that the company would ditch these plans to instead create a robotaxi platform , which Musk later denied.

"If Tesla does not come out with a Model 2 the next 12 to 18 months the second growth wave will not come. Trading in Model 2 for robotaxis would be a tragic gamble in our opinion as full autonomy we do not see until 2030 for the industry," Ives said.

Fourth, it's time for Tesla to address its plans around artificial intelligence, and end uncertainty as to whether these initiatives will even remain in Tesla's domain. That's after Musk threatened to pull these projects outside of the company, unless he receives a 25% ownership stake in the firm.

Finally, Tesla needs to show-off these developments, by announcing an "AI day."

"The AI story, autonomous, FSD, Optimus, robots is another major value to the Tesla story but it's all behind closed doors," Ives said. "The Street needs to understand the roadmap, monetization, and overall strategy for the AI story at Tesla which right now is getting no credit for its AI endeavors."

email essay form 5

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  1. How to Write Email Essay

    email essay form 5

  2. Email Writing

    email essay form 5

  3. Email Format Spm Kssm Marianne Zamora

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  5. 30+ Professional Email Examples & Format Templates ᐅ TemplateLab

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    Part 1: Short Communicative Message (20 marks) Students are advised to spend about 10 - 15 minutes for Part 1. The number of words. should be about 80 words. The task is writing a short communicative message through. emails. Part 2: Guided Writing (20 marks) Students are advised to spend about 20 - 25 minutes for Part 2.

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    The meeting's at 5:00 pm. See you there! Can you send me that file again? Thanks! How to end an informal email. In an informal email, don't worry too much about the closing! You can use these friendly sign-offs: See you later, Take care, See you soon, Thanks, Happy Friday, Have a good weekend! Informal email example 1. Hey Anya, Thanks for ...

  4. The Ultimate Guide to the 5-Paragraph Essay

    Students can use the following steps to write a standard essay on any given topic. First, choose a topic, or ask your students to choose their topic, then allow them to form a basic five-paragraph by following these steps: Decide on your basic thesis, your idea of a topic to discuss. Decide on three pieces of supporting evidence you will use to ...

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    Here are some tips from our admission essay writing service to help you write a successful five paragraph essay example: Start with a strong thesis statement: Among the 5 parts of essay, the thesis statement can be the most important. It presents the major topic you will debate throughout your essay while being explicit and simple.

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    Harvard College Writing Center 2 Tips for Reading an Assignment Prompt When you receive a paper assignment, your first step should be to read the assignment

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    The basic structure of an essay always consists of an introduction, a body, and a conclusion. But for many students, the most difficult part of structuring an essay is deciding how to organize information within the body. This article provides useful templates and tips to help you outline your essay, make decisions about your structure, and ...

  8. Example of a Great Essay

    This essay begins by discussing the situation of blind people in nineteenth-century Europe. It then describes the invention of Braille and the gradual process of its acceptance within blind education. ... Barbier's system, with its dashes and dots, could form over 4000 combinations (Jimenez et al., 2009). Compared to the 26 letters of the ...

  9. How to Write an Email in English: Our 18 Favorite Tips

    If you know the person well and it's an informal email, you can just say "Hey [First Name].". You can also use "Hi [First Name]" or "Hello [First Name]," to be a little less casual. If you don't know the name of the person (like if you're writing to customer service), you can use "To Whom It May Concern.".

  10. Examples of Five-Paragraph Essays

    Grammar Bytes. This grammar review site includes detailed terms, interactive exercises, handouts, PowerPoints, daily Twitter practice, videos, teacher resources, and more!

  11. SPM Narrative Essays

    5 Pages • Essays / Projects • Year Uploaded: 2021. When writing a narrative essay, one might think of it as telling a story. These essays are often anecdotal, experiential, and personal—allowing students to express themselves in a creative and, quite often, moving ways.Here are 4 samples of narrative essays. This document is 15 Exchange ...

  12. How to Write an Essay Outline

    Expository essay outline. Claim that the printing press marks the end of the Middle Ages. Provide background on the low levels of literacy before the printing press. Present the thesis statement: The invention of the printing press increased circulation of information in Europe, paving the way for the Reformation.

  13. Email Writing exercise for Form 4 and Form 5

    Writing an email for Form 4 and Form 5 weak students. ... Level: Form 4 and Form 5. Language: English (en) ID: 1259038. 12/08/2021. Country code: MY. Country: Malaysia. School subject: English as a Second Language (ESL) (1061958) Main content: Writing (2013230) Writing an email for Form 4 and Form 5 weak students ...


    View flipping ebook version of FORM 5 SAMPLE ESSAYS published by elynnov88 on 2021-07-15. Interested in flipbooks about FORM 5 SAMPLE ESSAYS? Check more flip ebooks related to FORM 5 SAMPLE ESSAYS of elynnov88. ... You received an email from your friend, Arun. Hi, Dad has finally agreed to take my family for an island visit. As you are always ...

  15. Unit 1: Writing an Informal Email Form 5 English Download B+ (Partially

    Unit 1: Writing an Informal Email Form 5 English Download B+ (Partially explained in Bahasa Melayu) LOVECRAFT COUNTRY Trailer (2020) Ms Amanda Christine Wong. SMK PUTATAN.


    Changes In Our School Canteen Our school canteen needs some changes. There are many ways we can make these changes. These changes can im... HOW TO WRITE A SIMPLE E-MAIL (SPM - 2021 FORMAT) SAMPLE QUESTION & SAMPLE ANSWER To : [email protected] From :[email protected] Subject :Picnic with friends Hi Amy, ...

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  18. 25 formal email writing format examples & best practices

    Email body writing guidelines: Be concise and detail only what's needed to get your point across. Use words that convey (authentic) positive personal emotions, like "glad," "excited," "intrigued," and "confident.". Use the word "because " when asking for something.

  19. How to Write an Email

    When emailing a professor, be very concise and use bullet points when possible to make your point clear. When closing your email, use a formal salutation like "Best Regards". Example. Dear Professor Smith, Unfortunately, due to sickness, I would like to request an extension to the deadline of our current project.

  20. 46 Good SPM English Model Essays / Free Essay Samples for O-level

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