cover letter for applying ojt

Application Letter For OJT

Applying for an On-the-Job Training (OJT) opportunity is an exciting step towards gaining practical experience in your chosen field and kickstarting your professional journey. An application letter for OJT serves as your first impression and an opportunity to showcase your qualifications, skills, and enthusiasm for the position. In this guide, we will walk you through the essential elements of writing an effective application letter for OJT.

The key to crafting a compelling application letter lies in presenting a clear and concise overview of your background, qualifications, and goals. It should demonstrate your passion for the field, highlight relevant experiences, and emphasize how the OJT opportunity aligns with your career objectives. By following a structured approach and tailoring your letter to the specific requirements of the OJT program, you can increase your chances of standing out as a strong candidate.

In the subsequent sections, we will delve into the main components of an application letter for OJT, including the introduction, body, and conclusion. We will provide tips on how to grab the reader’s attention from the outset, introduce yourself effectively, and set the tone for the rest of your letter. Remember, your introduction should be engaging, concise, and provide a glimpse into your qualifications and passion for the field.

Table of Contents

Introduction

Opening Statement: Begin with a strong and engaging opening statement that expresses your interest in the OJT position and introduces yourself.

Provide Context: Briefly explain your field of study or area of interest and mention any relevant coursework, projects, or experiences that have sparked your passion for the field.

Background and Qualifications: Describe your educational background, including your current educational level, major, and any relevant academic achievements. Highlight any specific skills or knowledge you have acquired that are directly applicable to the OJT position.

Professional Goals and Objectives: Discuss your career aspirations and how the OJT opportunity aligns with your goals. Explain how the practical experience gained during the OJT will contribute to your professional development.

Relevant Experiences: Share any previous work experience, internships, or volunteer activities that are relevant to the OJT position. Highlight specific responsibilities, skills acquired, and achievements during these experiences.

Technical Skills: Discuss any technical skills or tools you have learned or mastered that are relevant to the OJT position. Provide examples of how you have applied these skills in academic projects or real-life situations.

Soft Skills: Emphasize your interpersonal skills, such as communication, teamwork, problem-solving, and adaptability. Provide examples of situations where you have demonstrated these skills effectively.

Research about the Company/Organization: Demonstrate your knowledge about the company/organization offering the OJT. Research their mission, values, recent projects, and accomplishments. Explain how your values align with theirs and how you can contribute to their objectives.

Learning Expectations: Outline your expectations for the OJT, including specific areas of the field you are interested in exploring, skills you hope to develop, and the knowledge you aim to gain. This shows your proactive approach and commitment to making the most of the OJT opportunity.

Express Gratitude: Express your gratitude for considering your application and the opportunity to be a part of their OJT program.

Contact Information: Provide your contact information (email address and phone number) and express your willingness to provide additional information or attend an interview if required.

Closing Statement: End with a strong closing statement, reiterating your enthusiasm for the OJT position and your commitment to contributing to the success of the company/organization.

Application Letter For OJT Example #1

Dear [Recipient’s Name],

I am writing to apply for the On-the-Job Training (OJT) opportunity at [Company/Organization Name]. As a [mention your current educational level, e.g., college student] majoring in [mention your field of study], I am eager to gain practical experience and further develop my skills in a professional setting.

From my research and discussions with professionals in the field, I have learned that [Company/Organization Name] is widely recognized for its commitment to excellence and innovation in the [mention industry or field]. The opportunity to be part of your OJT program is highly appealing to me, as it would provide me with valuable insights into industry best practices and the opportunity to contribute to the success of your organization.

Throughout my academic journey, I have acquired a solid foundation in [mention relevant subjects or courses] that have equipped me with a comprehensive understanding of the theoretical aspects of [mention your field of study]. However, I believe that practical experience is crucial in bridging the gap between theory and practice, and I am eager to apply my knowledge in a real-world setting.

I have actively sought opportunities to enhance my skills and gain practical experience. I have participated in [mention relevant projects, internships, or extracurricular activities] where I have honed my [mention relevant skills, such as communication, problem-solving, teamwork, or technical skills]. These experiences have not only reinforced my passion for [mention your field of study] but have also prepared me to tackle challenges and collaborate effectively in a professional environment.

What sets [Company/Organization Name] apart for me is its reputation for [mention a specific aspect, such as innovation, industry leadership, or social impact]. I am particularly inspired by [mention a specific project, initiative, or value] that your organization has undertaken, as it resonates with my own values and aspirations. Participating in your OJT program would allow me to contribute to your mission while gaining invaluable experience and knowledge.

I am eager to contribute to [Company/Organization Name] and am confident that my strong work ethic, dedication to learning, and ability to adapt quickly would make me a valuable asset to your team. Your OJT program offers an ideal platform for me to gain hands-on experience, refine my skills, and learn from industry experts.

Thank you for considering my application. I have attached my resume, which provides further details about my academic achievements, skills, and experiences. I would welcome the opportunity to discuss my application further or attend an interview to demonstrate my enthusiasm and qualifications. Please feel free to contact me at your convenience via email at [Your Email Address] or by phone at [Your Phone Number].

I appreciate your time and consideration. I look forward to the possibility of being part of the OJT program at [Company/Organization Name] and the opportunity to contribute to your organization’s success.

[Your Name]

Application Letter For OJT Example #2

I am writing to express my keen interest in the On-the-Job Training (OJT) opportunity at [Company/Organization Name]. As a [mention your current educational level, e.g., college student] pursuing a degree in [mention your field of study], I am eager to apply my knowledge and skills in a practical setting and gain valuable industry experience.

From my research and conversations with professionals in the field, I have come to admire [Company/Organization Name]’s outstanding reputation for [mention key aspects, such as innovation, quality, or community engagement]. The opportunity to be part of your OJT program is not only exciting but also aligns perfectly with my career aspirations.

Throughout my academic journey, I have developed a strong foundation in [mention relevant subjects or courses] that have equipped me with a solid understanding of the principles and theories in [mention your field of study]. However, I am fully aware that practical experience is essential for translating knowledge into real-world applications. Therefore, I am eager to immerse myself in a professional environment where I can further enhance my skills and gain hands-on experience.

In addition to my academic pursuits, I have actively sought opportunities to broaden my skill set and gain practical exposure. I have engaged in [mention relevant internships, projects, or volunteer work] that have allowed me to apply my theoretical knowledge, develop my problem-solving abilities, and collaborate effectively with diverse teams. These experiences have reinforced my passion for [mention your field of study] and have provided me with valuable insights into the challenges and opportunities within the industry.

What particularly attracts me to [Company/Organization Name] is its commitment to [mention a specific aspect, such as sustainability, technological advancement, or social impact]. I am inspired by the innovative solutions your organization has implemented and the positive impact it has had on [mention relevant stakeholders or communities]. By participating in your OJT program, I believe I can contribute to your ongoing success while furthering my own professional growth.

I am confident that my strong work ethic, attention to detail, and eagerness to learn will make me a valuable asset to your team. I am a quick learner who thrives in dynamic environments, and I am committed to continuously developing my skills and knowledge. Your OJT program presents an exceptional opportunity for me to gain firsthand experience, refine my abilities, and make meaningful contributions.

Thank you for considering my application. I have attached my resume, which provides a comprehensive overview of my academic achievements, skills, and experiences. I would welcome the opportunity to discuss my application further or participate in an interview to demonstrate my enthusiasm and qualifications. Please feel free to contact me at your convenience via email at [Your Email Address] or by phone at [Your Phone Number].

I appreciate your time and consideration. I am excited about the possibility of joining [Company/Organization Name]’s OJT program and contributing to your organization’s growth and success. Thank you for your attention, and I look forward to the opportunity to speak with you soon.

Application Letter For OJT Example #3

I am writing to apply for the On-the-Job Training (OJT) opportunity available at [Company/Organization Name]. As a [mention your current educational level, e.g., college student] majoring in [mention your field of study], I am excited about the prospect of gaining practical experience and further developing my skills under the guidance of industry professionals.

Having researched various organizations in the field, I was particularly drawn to [Company/Organization Name] due to its stellar reputation for [mention key attributes, such as innovation, leadership, or commitment to excellence]. The opportunity to be part of your OJT program is highly appealing to me, as it would provide me with invaluable exposure to real-world scenarios and equip me with the necessary tools to excel in my chosen career path.

Throughout my academic journey, I have acquired a solid theoretical foundation in [mention relevant subjects or courses] that have equipped me with a comprehensive understanding of the fundamental principles in [mention your field of study]. However, I firmly believe that practical experience is crucial in bridging the gap between theory and application. Thus, I am eager to apply my knowledge and develop my practical skills through hands-on experiences within a professional environment.

In addition to my academic pursuits, I have actively sought opportunities to enhance my skill set and broaden my horizons. I have engaged in [mention relevant internships, projects, or extracurricular activities] where I have sharpened my [mention relevant skills, such as problem-solving, communication, or critical thinking]. These experiences have not only deepened my passion for [mention your field of study] but have also instilled in me a strong work ethic and a drive for continuous improvement.

What sets [Company/Organization Name] apart for me is its [mention specific values, mission, or projects] that resonate with my own aspirations and values. I am inspired by your dedication to [mention a specific cause, industry advancement, or customer satisfaction], and I am eager to contribute to your organization’s mission while furthering my professional growth. Participating in your OJT program would provide me with an exceptional opportunity to learn from industry leaders, collaborate with talented professionals, and make meaningful contributions to your team.

I am confident that my strong motivation, adaptability, and passion for learning make me a strong candidate for your OJT program. I am committed to being a dedicated and proactive participant, eager to contribute my skills and knowledge to support the objectives of [Company/Organization Name]. I am certain that the hands-on experience and mentorship offered through your program will be invaluable in shaping my future career trajectory.

Thank you for considering my application. I have attached my resume, which provides further details about my educational background, skills, and experiences. I would welcome the opportunity to discuss my application in more detail or attend an interview to further demonstrate my qualifications and enthusiasm. Please feel free to contact me at your convenience via email at [Your Email Address] or by phone at [Your Phone Number].

I appreciate your time and consideration. I am genuinely excited about the possibility of joining [Company/Organization Name] for the OJT program and contributing to your organization’s success. Thank you for your attention, and I look forward to the opportunity to speak with you soon.

About Mr. Greg

Mr. Greg is an English teacher from Edinburgh, Scotland, currently based in Hong Kong. He has over 5 years teaching experience and recently completed his PGCE at the University of Essex Online. In 2013, he graduated from Edinburgh Napier University with a BEng(Hons) in Computing, with a focus on social media.

Mr. Greg’s English Cloud was created in 2020 during the pandemic, aiming to provide students and parents with resources to help facilitate their learning at home.

Whatsapp: +85259609792

[email protected]

3 Request Letter Templates: Secure Your OJT Spot Now

Each template below is designed to cater to different scenarios and needs, ensuring a professional and effective approach.

Template 1: For Students Seeking OJT as Part of Academic Requirements

Subject: Request for On-the-Job Training Opportunity

Dear [Recipient’s Name],

I am writing to express my interest in undertaking an On-the-Job Training (OJT) program at [Company Name], as part of the academic requirements for my [Degree] in [Field of Study] from [University/College Name]. 

Having researched extensively, I am impressed by your company’s commitment to [mention any known company initiatives related to the student’s field of study], and I am eager to contribute to your team while enhancing my practical skills in [specific area of interest].

As a [current year of study] student, I have acquired foundational knowledge in [mention relevant courses, projects, or skills]. I am particularly drawn to [Company Name] because of its innovative approach to [mention relevant field or industry], and I am keen to apply my theoretical knowledge in a real-world setting under the guidance of your esteemed professionals.

I am available to commence the OJT from [start date] and can commit to [number of hours per week] as per the requirements of my academic program. 

Enclosed is my resume, which provides further details on my academic achievements and relevant skills. I am hopeful for the opportunity to discuss how my educational background and interests align with the needs of your team.

Thank you for considering my request. I look forward to the possibility of contributing to your esteemed company and gaining invaluable industry experience under your guidance.

[Your Name] [Contact Information] [University/College Name]

Template 2: For Recent Graduates Seeking Experience

Subject: Application for On-the-Job Training in [Specific Field/Department]

I am a recent graduate from [University/College Name] with a degree in [Degree, e.g., Bachelor of Science in Information Technology], seeking an opportunity to undergo On-the-Job Training at [Company Name]. Given your company’s reputation for excellence in [Company’s core activities or sector], I am enthusiastic about the prospect of learning from and contributing to your team.

During my academic career, I engaged in various projects and internships that honed my skills in [mention specific skills or areas, e.g., software development, digital marketing].

I am particularly interested in applying these skills within [specific department or area in the company], where I believe I can gain significant practical experience and insights.

My objective is to immerse myself in the professional environment of [Company Name] to bridge the gap between my academic knowledge and the practical demands of the [specific industry] industry.

I am eager to apply my theoretical knowledge and adapt it to real-world challenges, under the mentorship of your professionals.

Enclosed is my resume for your consideration. I am flexible with the duration of the OJT and am available to start at your earliest convenience. I am keen on discussing how I can contribute to your team and learn from this invaluable opportunity.

Thank you for your time and consideration.

Best Regards,

[Your Name] [Contact Information]

Template 3: For Individuals Switching Careers

Subject: Request for On-the-Job Training Opportunity in [New Field/Industry]

I am reaching out to inquire about the possibility of engaging in an On-the-Job Training program within [specific department or field] at [Company Name]. 

With a background in [Previous Field of Study or Industry] and a profound interest in transitioning to [New Field/Industry], I am eager to gain practical experience and knowledge that aligns with my career aspirations.

My decision to switch careers is driven by my passion for [mention reason for interest in the new field], and I am committed to developing the requisite skills to excel in this domain. 

[Company Name] stands out to me as a leader in [mention industry or field], and I am particularly impressed by your work in [mention specific projects, initiatives, or aspects of the company that align with your interests].

Although my professional background has primarily been in [mention previous industry], I have actively pursued education and training in [New Field/Industry], including [mention any relevant courses, certifications, workshops]. 

I am keen to leverage my transferable skills, such as [mention relevant skills, e.g., analytical thinking, project management], and adapt them to new challenges within your organization.

I am available to start the OJT at your convenience and am open to any duration that would allow me to gain comprehensive exposure to [New Field/Industry]. Attached is my resume, which outlines my professional experience and educational background.

I am enthusiastic about the opportunity to learn from and contribute to your esteemed team at [Company Name]. I look forward to the possibility of discussing how I can align my career switch with the goals and needs of your organization.

Thank you for considering my application. I hope to hear from you soon.

Warm regards,

Each template is structured to introduce the applicant, outline their background and specific interests, and highlight how the OJT aligns with their career goals while expressing a keen interest in contributing to the company. 

Adjusting the details to fit your specific situation will make your request more personal and compelling.

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OJT Application Letter Sample

May 14, 2005

Ms. Rowena D. Cantilla Dataware Corporation Makati City

Dear Ms. Cantilla:

I am Jennifer R. dela Cruz, fourth year student of Santa Monica College, Bulacan Branch. In partial fulfillment of the requirements of Bachelor of Science in Computer Technology, I am required to have an On-the-Job Training (OJT) for a minimum of 480 hours or an equivalent of 60 days starting June 15, 2005.

I would like to apply as a trainee in your prestigious company because I know that the training and the experience I will gain will widen my knowledge about my course.

I hope for your favorable response regarding my application.

Sincerely yours,

Jennifer R. dela Cruz BSCT student

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5 best practices to prepare for your next OJT

1. do the research.

Do your research on the industry you plan to enter. What’s the nature of the work like? What kind of trends should you stay on top of?

Read up on the companies you want to apply to for your OJT. Which company aligns the most with your intended career path?

Answering these questions beforehand will help you find an OJT that matches the kind of work experience you’re looking for.

2. Prepare your CV

It doesn’t hurt to prepare your CV beforehand (even if you’re not applying for an OJT at the moment); it’s better than cramming it one week before application deadlines. 

For the sake of your career path, this is one of the many examples where the ‘due date’ is NOT the ‘do date’ .

3. Prepare your cover letter

Think of your cover letter as a marketing pitch . It has to create a great first impression, enough to convince any reader that you are a worthy OJT candidate. 

You’ll need all the time you need to write a winning cover letter !

4. Eyeing out a good reference

Keep an eye out for professors and supervisors from school who can be your references.

References are great ways to establish credibility and professionalism when applying for OJTs. So it doesn’t hurt to have some references in mind for future career opportunities.

5. Planning your classes around it

While some students opt to take OJTs during their summer vacation, others prefer to take them alongside school.

A great way to manage your time for your OJT is by planning your school courses ahead. 

You can segment which classes to take in a certain semester, and block certain times of the day. Plan your schedule in the way that works best for you!

Overall, the best way to begin your OJT journey is to just start applying. OJTs are great ways to put yourself out there and to figure out what you want to do career-wise.

Start searching for OJT opportunities as early as now!

10 crucial things to consider before accepting a job offer

Salary negotiations: 9 best practices for fresh graduates, 9 reasons why internships should be paid.

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Sample OJT Application Letter

I would like to express my strong desire to apply for an On-the-Job Training (OJT) program in your reputable company, XXXXXXXX X. XXXXXXX. I am XXXXXXX X. XXXXXXX, a third year Bachelor of Hotel and Restaurant Management (BSHRM) student at AcadShare State University.

While our course curriculum requires us to have a 500-hour supervised industry training that aims to complement the concepts and theories we have learned in school, I believe that this exposure to the actual field work will help me develop my full potential as a future member of the workforce.

I am looking forward to hearing from you soon about this application. Should you have further concerns and queries, please contact me 0912-3456-789 or email me at [email protected]

Please see attached resume for your reference. Thank you very much.

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Letter Templates

intent letter sample for ojt

If you are looking for an OJT (On-the-job training) opportunity, then you need to write a well-crafted intent letter. This article will provide you with seven examples of intent letter samples for OJT, tips for writing an effective letter, and frequently asked questions with answers.

An intent letter is a document that expresses your interest and commitment to participate in an internship or OJT program in a company. In this article, we will provide you with examples of intent letter sample for OJT that you can edit as needed.

These letter samples serve as a guide for creating your own letter. You can find examples that suit your situation and edit them as needed. We recommend that you personalize the letters to show your personality and enthusiasm for the program.

Here are seven examples of intent letter sample for OJT:

Example 1: Request for an OJT Position in the HR Department

Dear Sir/Madam,

I am writing to express my interest in applying for an OJT position in the HR Department of your esteemed company. I have a degree in Human Resources and have completed various related courses, but I would like to gain further practical experience in the field.

I believe that your company is the perfect place to achieve my goals. I am impressed by your company’s mission, vision, and values, and I am excited about the opportunity to contribute to your team. I am willing to learn, work hard, and be an asset to your company.

Thank you for considering my application. I look forward to hearing from you soon.

Example 2: Intent Letter for an OJT Position in Marketing

Dear Marketing Manager,

I am writing this letter to express my interest in the OJT position in the Marketing Department of your company. I am currently pursuing a degree in Marketing, and I am eager to gain hands-on experience in the field.

Your company’s reputation as a market leader in the industry, combined with your innovative and creative marketing campaigns, has inspired me to apply for this position. I am confident that I can contribute my skills and knowledge to the company and learn from experienced professionals like yourself.

Example 3: Request for an OJT Position in the IT Department

Dear IT Manager,

I am excited to apply for the OJT position in the IT Department of your company. I am currently pursuing a degree in Computer Science and would like to gain practical experience in the field.

I am impressed by your company’s innovative approach to software development and the use of cutting-edge technology. I believe that your company is the perfect place to apply my skills and learn from experienced professionals.

Mark Johnson

Example 4: Intent Letter for an OJT Position in the Finance Department

Dear Finance Manager,

I am writing to express my interest in the OJT position in the Finance Department of your company. I am currently pursuing a degree in Accounting and Finance and would like to gain practical experience in the field.

Your company’s reputation for financial stability and sound investment decisions has inspired me to apply for this position. I am confident that I can learn from experienced professionals like yourself and contribute my skills and knowledge to the company.

Michael Brown

Example 5: Request for an OJT Position in the Engineering Department

Dear Engineering Manager,

I am interested in applying for the OJT position in the Engineering Department of your company. I am currently pursuing a degree in Mechanical Engineering and would like to gain practical experience in the field.

Your company’s reputation for innovative engineering solutions and state-of-the-art technologies has inspired me to apply for this position. I am confident that I can learn from experienced professionals like yourself and make valuable contributions to the company.

Example 6: Intent Letter for an OJT Position in the Hospitality Industry

Dear HR Manager,

I am writing to express my interest in the OJT position in the Hospitality Industry of your company. I am currently pursuing a degree in Hotel and Restaurant Management and would like to gain practical experience in the field.

Your company’s reputation for providing exceptional customer service and creating unforgettable guest experiences has inspired me to apply for this position. I am confident that I can learn from experienced professionals like yourself and make valuable contributions to the company.

Michelle Tan

Example 7: Request for an OJT Position in the Journalism Industry

Dear Editor-in-Chief,

I am writing this letter to express my interest in the OJT position in the Journalism Industry of your magazine. I am currently pursuing a degree in Communication and would like to gain practical experience in the field of journalism.

Your magazine’s reputation for producing high-quality content and innovative storytelling techniques has inspired me to apply for this position. I am confident that I can learn from experienced professionals like yourself and make valuable contributions to the magazine.

Samantha Lee

Tips for Writing an Effective Intent Letter for OJT

Writing an effective intent letter is essential to getting an OJT position. Here are some tips that will help you create a compelling letter:

• Research the company and the department you are applying to.
• State the specific position you are applying for.
• Show your enthusiasm and commitment to the program.
• Highlight your skills, qualifications, and achievements.
• Emphasize your willingness to learn and contribute to the company.
• Thank the employer for considering your application.
• Proofread your letter for errors and typos.

Frequently Asked Questions

Q: do i need to include my resume in my intent letter.

No, you do not need to include your resume in your intent letter. However, you can mention that you have attached your resume and other relevant documents to your application.

Q: How long should my intent letter be?

Your intent letter should be concise and to the point. It should not exceed one page or 300-400 words.

Q: Is it necessary to address the letter to a specific person?

Addressing the letter to a specific person shows that you have done your research and are serious about the position. If you do not know the name of the person, you can address the letter to the HR department or the company’s general email address.

Q: Should I mention my GPA in my intent letter?

You can mention your GPA if it is impressive and relevant to the position you are applying for. However, it is not necessary to include it if it is not asked for.

Q: Can I use a template for my intent letter?

Using a template can be helpful, but make sure to personalize it and tailor it to your situation. Avoid using generic templates that do not reflect your personality and enthusiasm for the program.

Q: Can I follow up on my application after sending my intent letter?

Yes, you can follow up on your application after a week or two to inquire about the status of your application. However, make sure to be polite and professional in your follow-up email or call.

An intent letter is an important document that can help you secure an OJT position in a company. By following the tips and examples in this article, you can write an effective letter that showcases your skills, qualifications, and commitment to the program. Remember to personalize your letter, show your enthusiasm, and thank the employer for considering your application. Good luck!

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Application Letter Sample for OJT

Here’s an application letter sample for ojt you can use as guide.

APPLICATION LETTER SAMPLE FOR OJT – Here is an example of a letter in applying for an on-the-job training to a company or field.

A lot of people turn to the online resources when it comes to sample letters . It is because the internet holds a lot of it under different kinds and for different purposes.

Truths be told that not all types of letters are discussed in schools. The school curriculum can’t fit them all. Thus, instead, people are searching for sample letters online to have it as a basis or guide in writing their own.

Among the sample letters you can find online are those usually utilized in schools. Are you looking for an application letter sample for OJT?

Your letter must contain your personal details, your school and course, the time required of you to be under a training, and the other requirements you must comply with. Here’s an application letter sample for OJT:

December 12, 2020

MR. EDWARD SAN ANTONIO Principal III Magdaong High School, Makati City Philippines

Dear Mr. San Antonio:

Good day! I am Katerina de Pedro, a 4th year Bachelor of Secondary Education (BSED) major in English student of San Ramon College. One of the requirements of our course is a on-the-job training or an internship in the field for one semester which is composed of five (5) months.

I am humbly applying to be a trainee or an intern in your school if you would allow me from January 2021 until May of the same year. We are required to report in a school five days a week observing the regular school hours implemented by our chosen institution.

I am a graduate of Magdaong High School thus I wanted to have my internship in this school and gain a different experience – not as a student this time but as an intern. It’s really a big opportunity that I will be grateful for in case you would allow me.

I am very much willing to talk to you in person. Thank you so much for your time.

(Signature) KATERINA DE PEDRO

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What is a Cover Letter?

A cover letter is a one page document attached to your résumé, and together, they make up a complete job application. It is the first document the recruiter sees and therefore the first impression you’ll make. The purpose of the cover letter is to introduce you, the position you are seeking and what makes you uniquely qualified for the job. It is crucial that you take advantage of the opportunity to grab the attention of the reader in the cover letter to encourage them to proceed to your résumé for more in-depth information.

Additional benefits of a cover letter include:  

• It affords you the opportunity to demonstrate your writing ability  
• Shows the reader that you have tailored your application for the specific job
• Provide personal details your résumé does not contain such as you attitude and motivation
• Explain gaps in your employment history
• Highlights or expands the key skills and experience the employer is seeking in a potential employee

Formatting your cover letter

To ensure that your cover letter stands out to the potential employer, here are a few tips on formatting for a professional appearance:

• Easy to read and professional at first glance Consider the following: 

Font: Choose either 11 or 12 points font size. Most recommended font style is “Times New Roman.” (match font style and size in your résumé to make your application consistent)

• Highlights: Make strategic use of bold and italics
• Margins: Choose margins between 1” and 1.5” all the way around
• Line spacing: Choose consistent line spacing of 1.15”
• Paragraph spacing: Add a blank line between each paragraph. 
• Length: a single A4 page or Letter Size. (if your letter goes into a second page, edit out unnecessary and wordy language)

Cover letter outline

Header: At the top of the cover letter include the following information on separate lines:

Your full name: This should be the focal point, larger font size to the rest of the document and bold text

Telephone numbers: Include at least two phone numbers and preferably with different service providers in case there is connectivity problems with one. Include a professional voice recording to receive messages

Date and Human Resource Manager’s information

        Add this information to the left margin and structure as follows:

Date: The correct way to format the date is [Month] [Day] [Year] eg. March 18, 2022

Human Resource Manager’s name: Add a blank line after the date and include Human Resource Manager’s name

Company’s full name

Company’s address

Salutation/Greeting

• It is good cover letter etiquette to address your cover letter to the Human Resource Manager. If no information was given on “who” to address your job application to, check the company’s website, email or call the company’s HR Unit. If those strategies fail, avoid the generic, old fashioned and impersonal greeting, “To Whom It May Concern “or “Dear Sir/Madam”. Use instead, “Dear Human Resource Manager” which is the standard greeting when no name is available.

Opening paragraph

• First, carefully review the job description and list the criteria or core strengths the employer is looking for in a potential employee. Research the company: visit the company’s website and if you know someone who already works there you should engage them for insight into the company. This helps in customizing your cover letter. 
• Avoid repeating your name in the opening sentence because it’s already mentioned in the “Header”. Include the title of the job you are applying for, how you learned about the position and why you’re interested in the job and the company.

Middle paragraphs

• In one or two paragraphs, make the connection between your previous accomplishments and your suitability for the job in which you are applying. Discuss your most relevant experience, highlighting and providing more details on specific skills (transferable) and qualifications you included in your résumé and focus on how your experiences specifically align with the job requirements. Use numbers to highlight your accomplishments whenever possible. Without quantifying your accomplishments, your cover letter (and résumé) would make less of an impression because there wouldn’t be any context to your experience. For example, indicate how many people you managed, trained or onboarded, how many interviews you conducted, customer satisfaction targets etc. Think of it as a sales pitch that will market your credentials and help you get the interview. Also, briefly clarify any employment gaps from your résumé.
• The third paragraph should demonstrate that you’ve done research on the company and you understand how your goals align with the company’s mission. Show that you can do the job well, you can be a good fit with a team and bring positive attitudes to the workplace.
• Here are a few things to remember regarding the middle paragraphs: 1) Do not rehash the contents of your résumé (not the purpose of a cover letter). 2) Include numbers in your accomplishments. 3) Avoid clichés and overused phrases such as “think outside the box”, “problem solver”, “dynamic”. Instead, describe your past experiences using strong action verbs to highlight the way you actually performed your duties. 4) Spell out abbreviations and acronyms at least the first time you use them. 5) Use a writing tone most appropriate for the job. For instance, if you lack relevant work experience, your tone should express your enthusiasm and adaptability, otherwise, express how you’re distinctly qualified for the job. 6) Demonstrate your ability to work remotely and meet deadlines since the outbreak of the COVID-19 pandemic. Simply mention something you accomplished at work despite having to move fully remote.

Closing paragraph

• Use this space to sum up your suitability for the job and express an interest in continuing to the next stage in the hiring process. Thank the reader for their time and consideration.
• Signoff with a professional and polite closing using any of the following: - Sincerely - Respectfully - Regards - Thank you

          Follow with your signature on a line above your typed name

Proof read your cover letter before submitting

Before you submit review thoroughly for errors, clarity, effectiveness and readability

Don’t rely on spell check on your computer

Get a second opinion from a trusted family or friend   

Submitting your application online

Read and follow instructions carefully ensuring that you provide all the documents / information requested in the format and size limit given

To scan your documents easily you may download an App from either the Google Play Store (Android) or App Store (iPhone) that can allow you to straighten, trim and focus the document to give a clean and professional look 

Ensure to save your document with a suitable title E.g. Judy_Smith_Cover_Letter

Save your application for submission in the format specified in the job advertisement

If a format isn't specified, the best option is to save your application in a PDF format. This way your application is seen in the intended format, no one can change the layout and spell check underlining doesn't appear.  (Note: A PDF is an abbreviation that stands for Portable Document Format. It's a versatile file format created by Adobe that gives people an easy, reliable way to present and exchange documents - regardless of the software, hardware, or operating systems being used by anyone who views the document. )

Use Standard English when drafting your email and do not use abbreviations.  Please re-read the body of your email and consider having a second person review.

The subject of your email should also be clear, concise and appropriate – e.g. “Application for the position of Legal Officer”

Review the entire email to ensure that all the attachments are included and correct any errors made before you submit.  

For More Information

Persons seeking assistance with employment opportunities or wishing to access further information on the National Employment Service, can visit the National Employment Service Unit at:

• Duke Place, Level 1, 50-54 Duke Street, Port of Spain

Or can call/email using the following:

• Telephone: 299-0300 Ext. 2016 | 2023| 2173 or 2186

For a complete listing of office locations and telephone numbers, click:  https://labour.gov.tt/services/national-employment-service

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