benefits of using powerpoint presentation in the classroom

• Center for Innovative Teaching and Learning
• Instructional Guide

Teaching with PowerPoint

When effectively planned and used, PowerPoint (or similar tools, like Google Slides) can enhance instruction. People are divided on the effectiveness of this ubiquitous presentation program—some say that PowerPoint is wonderful while others bemoan its pervasiveness. No matter which side you take, PowerPoint does offer effective ways to enhance instruction when used and designed appropriately.

PowerPoint can be an effective tool to present material in the classroom and encourage student learning. You can use PowerPoint to project visuals that would otherwise be difficult to bring to class. For example, in an anthropology class, a single PowerPoint presentation could project images of an anthropological dig from a remote area, questions asking students about the topic, a chart of related statistics, and a mini quiz about what was just discussed that provides students with information that is visual, challenging, and engaging.

PowerPoint can be an effective tool to present material in the classroom and encourage student learning.

This section is organized in three major segments: Part I will help faculty identify and use basic but important design elements, Part II will cover ways to enhance teaching and learning with PowerPoint, and Part III will list ways to engage students with PowerPoint.

PART I: Designing the PowerPoint Presentation

Accessibility.

• Student accessibility—students with visual or hearing impairments may not be able to fully access a PowerPoint presentation, especially those with graphics, images, and sound.
• Use an accessible layout. Built-in slide template layouts were designed to be accessible: “the reading order is the same for people with vision and for people who use assistive technology such as screen readers” (University of Washington, n.d.). If you want to alter the layout of a theme, use the Slide Master; this will ensure your slides will retain accessibility.
• Use unique and specific slide titles so students can access the material they need.
• Consider how you display hyperlinks. Since screen readers read what is on the page, you may want to consider creating a hyperlink using a descriptive title instead of displaying the URL.
• All visuals and tables should include alt text. Alt text should describe the visual or table in detail so that students with visual impairments can “read” the images with their screen readers. Avoid using too many decorative visuals.
• All video and audio content should be captioned for students with hearing impairments. Transcripts can also be useful as an additional resource, but captioning ensures students can follow along with what is on the screen in real-time.
• Simplify your tables. If you use tables on your slides, ensure they are not overly complex and do not include blank cells. Screen readers may have difficulty providing information about the table if there are too many columns and rows, and they may “think” the table is complete if they come to a blank cell.
• Set a reading order for text on your slides. The order that text appears on the slide may not be the reading order of the text. Check that your reading order is correct by using the Selection Pane (organized bottom-up).
• Use Microsoft’s Accessibility Checker to identify potential accessibility issues in your completed PowerPoint. Use the feedback to improve your PowerPoint’s accessibility. You could also send your file to the Disability Resource Center to have them assess its accessibility (send it far in advance of when you will need to use it).
• Save your PowerPoint presentation as a PDF file to distribute to students with visual impairments.

Preparing for the presentation

• Consider time and effort in preparing a PowerPoint presentation; give yourself plenty of lead time for design and development.
• PowerPoint is especially useful when providing course material online. Consider student technology compatibility with PowerPoint material put on the web; ensure images and graphics have been compressed for access by computers using dial-up connection.

PowerPoint is especially useful when providing course material online.

• Be aware of copyright law when displaying course materials, and properly cite source material. This is especially important when using visuals obtained from the internet or other sources. This also models proper citation for your students.
• Think about message interpretation for PowerPoint use online: will students be able to understand material in a PowerPoint presentation outside of the classroom? Will you need to provide notes and/or other material to help students understand complex information, data, or graphics?
• If you will be using your own laptop, make sure the classroom is equipped with the proper cables, drivers, and other means to display your presentation the way you have intended.

Slide content

• Avoid text-dense slides. It’s better to have more slides than trying to place too much text on one slide. Use brief points instead of long sentences or paragraphs and outline key points rather than transcribing your lecture. Use PowerPoint to cue and guide the presentation.
• Use the Notes feature to add content to your presentation that the audience will not see. You can access the Notes section for each slide by sliding the bottom of the slide window up to reveal the notes section or by clicking “View” and choosing “Notes Page” from the Presentation Views options.
• Relate PowerPoint material to course objectives to reinforce their purpose for students.

Number of slides

• As a rule of thumb, plan to show one slide per minute to account for discussion and time and for students to absorb the material.
• Reduce redundant or text-heavy sentences or bullets to ensure a more professional appearance.
• Incorporate active learning throughout the presentation to hold students’ interest and reinforce learning.

Emphasizing content

• Use italics, bold, and color for emphasizing content.
• Use of a light background (white, beige, yellow) with dark typeface or a dark background (blue, purple, brown) with a light typeface is easy to read in a large room.
• Avoid using too many colors or shifting colors too many times within the presentation, which can be distracting to students.
• Avoid using underlines for emphasis; underlining typically signifies hypertext in digital media.

Use of a light background with dark typeface or a dark background with a light typeface is easy to read in a large room.

• Limit the number of typeface styles to no more than two per slide. Try to keep typeface consistent throughout your presentation so it does not become a distraction.
• Avoid overly ornate or specialty fonts that may be harder for students to read. Stick to basic fonts so as not to distract students from the content.
• Ensure the typeface is large enough to read from anywhere in the room: titles and headings should be no less than 36-40-point font. The subtext should be no less than 32-point font.

Clip art and graphics

• Use clip art and graphics sparingly. Research shows that it’s best to use graphics only when they support the content. Irrelevant graphics and images have been proven to hinder student learning.
• Photographs can be used to add realism. Again, only use photographs that are relevant to the content and serve a pedagogical purpose. Images for decorative purposes are distracting.
• Size and place graphics appropriately on the slide—consider wrapping text around a graphic.
• Use two-dimensional pie and bar graphs rather than 3D styles which can interfere with the intended message.

Use clip art and graphics sparingly. Research shows that it’s best to use graphics only when they support the content.

Animation and sound

• Add motion, sound, or music only when necessary. When in doubt, do without.
• Avoid distracting animations and transitions. Excessive movement within or between slides can interfere with the message and students find them distracting. Avoid them or use only simple screen transitions.

Final check

• Check for spelling, correct word usage, flow of material, and overall appearance of the presentation.
• Colleagues can be helpful to check your presentation for accuracy and appeal. Note: Errors are more obvious when they are projected.
• Schedule at least one practice session to check for timing and flow.
• PowerPoint’s Slide Sorter View is especially helpful to check slides for proper sequencing as well as information gaps and redundancy. You can also use the preview pane on the left of the screen when you are editing the PowerPoint in “Normal” view.
• Prepare for plan “B” in case you have trouble with the technology in the classroom: how will you provide material located on your flash drive or computer? Have an alternate method of instruction ready (printing a copy of your PowerPoint with notes is one idea).

PowerPoint’s Slide Sorter View is especially helpful to check slides for proper sequencing and information gaps and redundancy.

PowerPoint Handouts

PowerPoint provides multiple options for print-based handouts that can be distributed at various points in the class.

Before class: students might like having materials available to help them prepare and formulate questions before the class period.

During class: you could distribute a handout with three slides and lines for notes to encourage students to take notes on the details of your lecture so they have notes alongside the slide material (and aren’t just taking notes on the slide content).

After class: some instructors wait to make the presentation available after the class period so that students concentrate on the presentation rather than reading ahead on the handout.

Never: Some instructors do not distribute the PowerPoint to students so that students don’t rely on access to the presentation and neglect to pay attention in class as a result.

• PowerPoint slides can be printed in the form of handouts—with one, two, three, four, six, or nine slides on a page—that can be given to students for reference during and after the presentation. The three-slides-per-page handout includes lined space to assist in note-taking.
• Notes Pages. Detailed notes can be printed and used during the presentation, or if they are notes intended for students, they can be distributed before the presentation.
• Outline View. PowerPoint presentations can be printed as an outline, which provides all the text from each slide. Outlines offer a welcome alternative to slide handouts and can be modified from the original presentation to provide more or less information than the projected presentation.

The Presentation

Alley, Schreiber, Ramsdell, and Muffo (2006) suggest that PowerPoint slide headline design “affects audience retention,” and they conclude that “succinct sentence headlines are more effective” in information recall than headlines of short phrases or single words (p. 233). In other words, create slide titles with as much information as is used for newspapers and journals to help students better understand the content of the slide.

• PowerPoint should provide key words, concepts, and images to enhance your presentation (but PowerPoint should not replace you as the presenter).
• Avoid reading from the slide—reading the material can be perceived as though you don’t know the material. If you must read the material, provide it in a handout instead of a projected PowerPoint slide.
• Avoid moving a laser pointer across the slide rapidly. If using a laser pointer, use one with a dot large enough to be seen from all areas of the room and move it slowly and intentionally.

Avoid reading from the slide—reading the material can be perceived as though you don’t know the material.

• Use a blank screen to allow students to reflect on what has just been discussed or to gain their attention (Press B for a black screen or W for a white screen while delivering your slide show; press these keys again to return to the live presentation). This pause can also be used for a break period or when transitioning to new content.
• Stand to one side of the screen and face the audience while presenting. Using Presenter View will display your slide notes to you on the computer monitor while projecting only the slides to students on the projector screen.
• Leave classroom lights on and turn off lights directly over the projection screen if possible. A completely dark or dim classroom will impede notetaking (and may encourage nap-taking).
• Learn to use PowerPoint efficiently and have a back-up plan in case of technical failure.
• Give yourself enough time to finish the presentation. Trying to rush through slides can give the impression of an unorganized presentation and may be difficult for students to follow or learn.

PART II: Enhancing Teaching and Learning with PowerPoint

Class preparation.

PowerPoint can be used to prepare lectures and presentations by helping instructors refine their material to salient points and content. Class lectures can be typed in outline format, which can then be refined as slides. Lecture notes can be printed as notes pages  (notes pages: Printed pages that display author notes beneath the slide that the notes accompany.) and could also be given as handouts to accompany the presentation.

Multimodal Learning

Using PowerPoint can help you present information in multiple ways (a multimodal approach) through the projection of color, images, and video for the visual mode; sound and music for the auditory mode; text and writing prompts for the reading/writing mode; and interactive slides that ask students to do something, e.g. a group or class activity in which students practice concepts, for the kinesthetic mode (see Part III: Engaging Students with PowerPoint for more details). Providing information in multiple modalities helps improve comprehension and recall for all students.

Providing information in multiple modalities helps improve comprehension and recall for all students.

Type-on Live Slides

PowerPoint allows users to type directly during the slide show, which provides another form of interaction. These write-on slides can be used to project students’ comments and ideas for the entire class to see. When the presentation is over, the new material can be saved to the original file and posted electronically. This feature requires advanced preparation in the PowerPoint file while creating your presentation. For instructions on how to set up your type-on slide text box, visit this tutorial from AddictiveTips .  

Write or Highlight on Slides

PowerPoint also allows users to use tools to highlight or write directly onto a presentation while it is live. When you are presenting your PowerPoint, move your cursor over the slide to reveal tools in the lower-left corner. One of the tools is a pen icon. Click this icon to choose either a laser pointer, pen, or highlighter. You can use your cursor for these options, or you can use the stylus for your smart podium computer monitor or touch-screen laptop monitor (if applicable).  

Just-In-Time Course Material

You can make your PowerPoint slides, outline, and/or notes pages available online 24/7 through Blackboard, OneDrive, other websites. Students can review the material before class, bring printouts to class, and better prepare themselves for listening rather than taking a lot of notes during the class period. They can also come to class prepared with questions about the material so you can address their comprehension of the concepts.

PART III: Engaging Students with PowerPoint

The following techniques can be incorporated into PowerPoint presentations to increase interactivity and engagement between students and between students and the instructor. Each technique can be projected as a separate PowerPoint slide.

Running Slide Show as Students Arrive in the Classroom

This technique provides visual interest and can include a series of questions for students to answer as they sit waiting for class to begin. These questions could be on future texts or quizzes.

• Opening Question : project an opening question, e.g. “Take a moment to reflect on ___.”
• Think of what you know about ___.
• Turn to a partner and share your knowledge about ___.
• Share with the class what you have discussed with your partner.
• Focused Listing helps with recall of pertinent information, e.g. “list as many characteristics of ___, or write down as many words related to ___ as you can think of.”
• Brainstorming stretches the mind and promotes deep thinking and recall of prior knowledge, e.g. “What do you know about ___? Start with your clearest thoughts and then move on to those what are kind of ‘out there.’”
• Questions : ask students if they have any questions roughly every 15 minutes. This technique provides time for students to reflect and is also a good time for a scheduled break or for the instructor to interact with students.
• Note Check : ask students to “take a few minutes to compare notes with a partner,” or “…summarize the most important information,” or “…identify and clarify any sticking points,” etc.
• Questions and Answer Pairs : have students “take a minute to come with one question then see if you can stump your partner!”
• The Two-Minute Paper allows the instructor to check the class progress, e.g. “summarize the most important points of today’s lecture.” Have students submit the paper at the end of class.
• “If You Could Ask One Last Question—What Would It Be?” This technique allows for students to think more deeply about the topic and apply what they have learned in a question format.
• A Classroom Opinion Poll provides a sense of where students stand on certain topics, e.g. “do you believe in ___,” or “what are your thoughts on ___?”
• Muddiest Point allows anonymous feedback to inform the instructor if changes and or additions need to be made to the class, e.g. “What parts of today’s material still confuse you?”
• Most Useful Point can tell the instructor where the course is on track, e.g. “What is the most useful point in today’s material, and how can you illustrate its use in a practical setting?”

Positive Features of PowerPoint

• PowerPoint saves time and energy—once the presentation has been created, it is easy to update or modify for other courses.
• PowerPoint is portable and can be shared easily with students and colleagues.
• PowerPoint supports multimedia, such as video, audio, images, and

PowerPoint supports multimedia, such as video, audio, images, and animation.

Potential Drawbacks of PowerPoint

• PowerPoint could reduce the opportunity for classroom interaction by being the primary method of information dissemination or designed without built-in opportunities for interaction.
• PowerPoint could lead to information overload, especially with the inclusion of long sentences and paragraphs or lecture-heavy presentations with little opportunity for practical application or active learning.
• PowerPoint could “drive” the instruction and minimize the opportunity for spontaneity and creative teaching unless the instructor incorporates the potential for ingenuity into the presentation. 

As with any technology, the way PowerPoint is used will determine its pedagogical effectiveness. By strategically using the points described above, PowerPoint can be used to enhance instruction and engage students.

Alley, M., Schreiber, M., Ramsdell, K., & Muffo, J. (2006). How the design of headlines in presentation slides affects audience retention. Technical Communication, 53 (2), 225-234. Retrieved from https://www.jstor.org/stable/43090718

University of Washington, Accessible Technology. (n.d.). Creating accessible presentations in Microsoft PowerPoint. Retrieved from https://www.washington.edu/accessibility/documents/powerpoint/  

Selected Resources

Brill, F. (2016). PowerPoint for teachers: Creating interactive lessons. LinkedIn Learning . Retrieved from https://www.lynda.com/PowerPoint-tutorials/PowerPoint-Teachers-Create-Interactive-Lessons/472427-2.html

Huston, S. (2011). Active learning with PowerPoint [PDF file]. DE Oracle @ UMUC . Retrieved from http://contentdm.umuc.edu/digital/api/collection/p16240coll5/id/78/download

Microsoft Office Support. (n.d.). Make your PowerPoint presentations accessible to people with disabilities. Retrieved from https://support.office.com/en-us/article/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-ae3b2b3ef25

Tufte, E. R. (2006). The cognitive style of PowerPoint: Pitching out corrupts within. Cheshire, CT: Graphics Press LLC.

University of Nebraska Medical Center, College of Medicine. (n.d.). Active Learning with a PowerPoint. Retrieved from https://www.unmc.edu/com/_documents/active-learning-ppt.pdf

University of Washington, Department of English. (n.d.). Teaching with PowerPoint. Retrieved from https://english.washington.edu/teaching/teaching-powerpoint

Vanderbilt University, Center for Teaching. (n.d.). Making better PowerPoint presentations. Retrieved from https://cft.vanderbilt.edu/guides-sub-pages/making-better-powerpoint-presentations/

Suggested citation

Northern Illinois University Center for Innovative Teaching and Learning. (2020). Teaching with PowerPoint. In Instructional guide for university faculty and teaching assistants. Retrieved from https://www.niu.edu/citl/resources/guides/instructional-guide

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What Are the Key Benefits of Using PowerPoint in Teaching and Learning?

Table of Contents

The Importance of PowerPoint Presentation in Teaching

An education-based PowerPoint presentation templates have become an integral part of teaching in today’s classrooms. They provide educators with a versatile tool for delivering engaging and interactive lessons. PPT presentations also offer numerous benefits for students, including the ability to improve concentration and comprehension levels.

Additionally, by using PowerPoint slides in conjunction with other instructional materials, such as textbooks and handouts, teachers can ensure that all students are able to access the information being presented in class. PowerPoint presentations can be a powerful tool for teaching and learning when used effectively.

The main reason behind this is that PowerPoint presentations enable you to interact with your audience psychologically. So, here we’re going to discuss the power of PowerPoint in education.

In most cases, presentations are designed for businesses and applied very commonly in business areas. Moreover, presentation slides are likewise used in the education sector and can make your educational or research content compelling.

Let’s get started. Scroll now to read the key benefits of using PowerPoint in teaching and learning .

Why PowerPoint Templates Are the Best Tool for Teaching?

PowerPoint templates are an excellent tool for teaching. They provide a consistent and professional look to your presentations and help keep your ideas organized. Presentation templates also make updating and changing your slides easy, so you can always keep your presentations fresh and up-to-date.

When teaching a subject like biology, getting your audience interested in what you have to say is essential. PowerPoint templates can help you set the tone for your presentation and reinforce the type of content you will discuss. There are various templates out there, so you can find one that will let you teach your subject efficiently and keep things neat and organized.

In addition, PPT slides can be easily shared with other teachers so that you can collaborate on projects and assignments. Overall, PowerPoint templates are a versatile and valuable tool for any teacher. With their help, you can create engaging and informative presentations to help your students learn and succeed.

How PowerPoint Templates Let You Engage Your Students or Audience?

At present, it’s more important than ever to be able to engage your audience. Whether you’re giving a PPT presentation to a group of students or speaking to a potential client, you need to be able to capture their attention and keep them engaged.

One way to do this is by using PowerPoint templates. With templates, you can create visually appealing and informative presentations. By using engaging visuals and helpful content, you can ensure that your audience stays interested in what you’re saying.

In addition, templates can help you save time when creating presentations. All you need to do with everything already laid out for you is add your content. Accordingly, templates can help you create professional and effective presentations.

Although presentation skills are essential for everyone, they are particularly important for educators. After all, a large part of a teacher’s job is to present information to students engagingly and effectively. Fortunately, there are some simple tips that can help to improve any presentation.

• First, it is important to be well prepared. This means clearly understanding the material that will be covered and knowing how to effectively communicate it to the audience.
• It is also significant to be aware of the audience’s level of knowledge and adjust the presentation accordingly.
• Finally, it is significant to be confident and keep the presentation interesting using various techniques such as humor, stories, or multimedia elements.

By following these tips, any teacher can deliver a successful presentation.

How to Create an Educational Presentation Quickly?

PowerPoint templates are a great way to teach your students detailed data. For your lessons to be practical, you need your students to focus and pay attention, so having templates allows them the tools they need to learn more effectively.

It’s a wise way of helping children in school hone their PowerPoint skills. Many children feel overwhelmed when they have to start creating presentations from scratch-templates give them a structure they can follow and tweak to make their own.

Additionally, templates can be reused multiple times, which saves you time in the long run. With so many benefits, it’s no wonder that PowerPoint templates are becoming increasingly popular in educational settings.

If you’re finding a way to help, your students learn more effectively, consider using PowerPoint templates in your next lesson.

However, you can create an informative and engaging presentation with some preparation and organization. Here are a few tips to help you get started:

• Choose a subject that is interesting and relevant to your audience.
• Gather information and resources on the topic.
• Outline your presentation content.
• Create visuals or slides to accompany your presentation content.
• Practice giving your presentation.
• Time yourself so you can keep it within the desired time frame.

Let’s walk through the best practices to create a unique educational PPT presentation.

Choose a Subject That Is Interesting and Relevant to Your Audience

When creating an educational PowerPoint, choosing a subject that is interesting and relevant to your audience is essential.

This will help engage the audience and ensure that they learn from the presentation.

Also, choosing a relevant topic will help keep the audience’s attention focused on the PowerPoint. There are a few different ways to determine what subject would be most exciting and pertinent to your audience. One way is to consider the age range of the audience.

Another way is to think about what type of information would be most helpful to them. Additionally, you can research the interests of the audience ahead of time. Considering these factors, you can choose a subject for your PowerPoint that will be both interesting and relevant to your audience.

Gather Information and Resources on the Topic

If you want to create an educational PPT presentation, it’s essential to gather information and resources on your topic first. This will ensure that the PowerPoint is informative and accurate.

There are a few different ways to go about gathering information. One option is to do some online research. Another option is to visit a library and look for books or articles on the topic.

Once you have brought together all the necessary information, you can start putting together your PowerPoint presentation. Remember to include only appropriate information and to present it in an organized and visually appealing way.

If a little effort is put into creating a PowerPoint, you can come up with an educational presentation that you will like.

Outline Your Presentation Content

You will need to describe your content thoroughly when creating educational PowerPoint slides. This will be useful to organize your thoughts and ensure that your presentation is cohesive and informative. Begin by brainstorming the main points that you want to cover.

Then, create an introductory presentation outline, including an introduction, body, and conclusion. Once you have a general overview of your content, you can begin to flesh out the details. In the body of your presentation, include supporting evidence for each point you make.

In conclusion, summarize the key points of your presentation and leave your audience with something to think about. By wisely and efficiently editing and structuring your content, you can create a captivating and interactive PowerPoint lesson that is both informative and interesting.

Create Visuals or Slides to Accompany Your Presentation Content

You must include visual components to reveal information in an instructional PowerPoint presentation. It will help to engage the audience and provide them with a more immersive experience.

Additionally, visuals can help clarify and strengthen the key points you are trying to communicate. If used effectively, they can also help to add interest and excitement to your presentation.

When choosing visuals, be sure to select ones that are high quality and relevant to your topic. Avoid using too many visuals, as this can overwhelm your audience.

Instead, focus on choosing a few useful visuals to support your presentation and help your audience understand your message better.

Practice Giving Your Presentation

Whether you are allowed to give a speech, practice builds expertise. By practicing your presentation, you can ensure that you are delivering your material in the most effective way possible.

Being careful with your delivery, body language, and overall clarity is essential when practicing. Remember that eye contact is key and that you want to project confidence in your ability to speak on the topic at hand.

It can also be helpful to tape-record yourself so that you can listen back and identify areas that may need improvement. With a bit of practice, you will be capable of giving an educative and memorable presentation.

Time Yourself So You Can Keep It Within the Desired Time Frame

If you’re planning for an educational presentation, it’s important to time yourself stay within the desired time frame. This can be exceptionally important if you’re giving a presentation to a group of students who have a limited attention span.

You can ensure that your presentation stays on track and doesn’t run over by timing yourself. There are a few different ways to time yourself. One option is to use a stopwatch or timer.

Another option for keeping track of where you are in your presentation is periodically checking the clock.

Whichever method you choose, ensure you give yourself enough time to practice to stay within the desired time frame when giving your presentation.

How an Educational PowerPoint Presentation Skyrocket Your Success

A well-designed PowerPoint slide can be the key to success in any educational setting. A PowerPoint presentation can help students grasp complex concepts and remember key points by organizing visually appealing and easy-to-understand information.

Additionally, a PPT presentation can add excitement and interest to a dull lecture or dry text. When used effectively, a PowerPoint presentation can engage students and encourage them to participate actively in learning.

As a result, an investment in a professional educational PowerPoint presentation can pay off handsomely in terms of student success.

PowerPoint templates are must-haves for both inexperienced and veteran educators. One of the top reasons is that it saves hours of manual work and struggles.

For instance, if you’ve picked a premium customizable education PPT template, it only requires a couple of minutes to edit and craft your presentation layout. It means you can develop professional PPT presentation infographics within half an hour.

There are countless templates that educators can use for a wide variety of subjects, including maths, science, humanities studies like literature and history, and many more.

It allows your children to have a hands-on, experiment-based curriculum where they can visualize key concepts while paying attention to multimedia elements tools provided by PowerPoint templates along the way.

Now, let’s walk through the top tips to present an impactful educational PPT presentation that will comprehensively drive knowledge to your potential audience.

• Arrange your presentation objective in a way that attracts your audience and familiarizes the area of discussion in seconds. You can use animated PPT templates or other visual aids to make it attractive and appealing.
• Try to insert at least one brief one-liner highlighting the relevance and benefits of learning that particular topic.
• Include self-image or videos to personalize your presentation content.
• Add animations and slide transitions to explain the key learning steps.
• Include charts, maps, infographics , images, and graphs that illustrate your topic at hand. A well-organized chart could be vital to driving your point home. Regarding corporate PowerPoint presentations , adding Gantt Charts and other business-related details is better.
• Avoid having several ideas on one single slide. It may overwhelm your viewers.
• Leave a little more white space around each element in your PPT slide.
• No need to add every sentence you intend to speak on your PowerPoint slide. Instead, add sharp points that are easily read and comprehended. Then, explain it.

It is not surprising that technology has fundamentally changed education. In former times, the only way to learn about a topic was to hear a lecture from a professor in a classroom. Today, virtual presentations have become an essential tool for educators. There are many reasons why online presentations are so valuable in education. So, learn how to create virtual presentations that capture your audience’s attention .

Advantages of Purchasing Fully Editable PowerPoint Presentation Templates for Teaching

As we discussed above, PowerPoint templates are a great teaching tool for many reasons. They allow the presentation to maintain a uniform look and feel, which is key for understanding the message. Moreover, it can quickly add sense to your teaching.

It is the only wise choice to purchase a fully-editable premium PowerPoint presentation layout for teaching purposes. Then, you can professionally teach your audience the way you want to educate them.

Here are the top reasons why one should turn to fully editable premium education PPT infographics:

• Fully editable PPT themes for education will let you overcome the stress of starting with a blank slate each time.
• All premium education PowerPoint layouts are made with plenty of ideas and unique designs to effectively present your education or research topic.
• When you have a fully editable PPT theme, you will easily add videos, images, and your brand logo.
• You can edit and customize anything in the layout without losing quality in minutes. There is no need to have any design skills to edit and customize them.
• These editable PowerPoint presentation templates will help you save hours of manual work and confusion.

Top Points to Keep in Mind While Preparing a PowerPoint for Teaching

Characteristics that your students like about education PowerPoint slides are:

• Graphs, charts, and maps can increase the understanding of content.
• Bulleted lists that let them focus on the top ideas.
• Animations and slide transitions are the best visual aids.
• Cliparts and creative layouts.
• Present your ideas in short phrases rather than lengthy paragraphs.
• Spoken words with images are better than pictures with text.

Note: Cliparts are the perfect choice to get your audience’s attention in seconds. It is helpful in education PowerPoint presentations for small children and students. However, try to avoid Cliparts if your presentation is for technical students or medical students.

Characteristics that your students don’t like about education PowerPoint slides are:

• Too many ideas on a single slide.
• Templates with too many colors.
• Irrelevant images and WordArts decrease understanding and learning compared to presentation layouts with no picture or animation.

Find the Best Education PowerPoint Presentation Slides for Teaching

PowerPoint presentations have a great power to share your ideas comprehensively, especially for educational purposes. Therefore, picking the suitable PowerPoint presentation template that fits well will help you significantly convey your presentation.

Moreover, choosing the appropriate theme or design is the base part of the entire PPT presentation.

There may be several PPTs available in the free source, but always remember that they may not assure you the quality and features needed for a powerful PowerPoint template.

Therefore, it will be wise to pick a premium PPT template designed by professionals . Selecting an ideal template for creating an attention-grabbing educational presentation is crucial if you wish to make your presentation’s tone professional. Thus, say goodbye to typical, boring PowerPoint templates that ruin your presentation.

Explore the top highlights of our exclusive educational PowerPoint presentation template below:

• 100% Fully editable PowerPoint slides & design elements.
• 2 Aspect ratio (4:3 & 16:9).
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Quick 5 benefits of PowerPoint presentation in Education

Benefits of PowerPoint Presentation in Education: When it comes to teaching, every educator has their own methods. Some may thrive in a lecture setting, while others prefer an interactive environment where students can participate and ask questions. With many schools switching from traditional lectures to PowerPoint presentations, you might wonder which is best for your class. Which style of teaching is more beneficial for your students?

That answer will differ depending on your teaching style, the subject matter of your course, and how much interaction you want from your students. Both methods have pros and cons, but it largely depends on the class you’re teaching. If you’re still unsure which one is better for you and your students, keep reading to learn more about the benefits of PowerPoint presentations in education over traditional lecturing.

Table of Contents

Why use PowerPoint presentations?

PowerPoint presentations have become a staple of business meetings, but they can also be helpful in the classroom. For example, if your students are taking an English literature course and are reading a novel or poetry collection, using a PowerPoint presentation can make it easier to get through the material.

Students can focus on the author’s words while you move the PowerPoint slides to help them understand them. Unlike a traditional lecture, where one person speaks and everyone else listens, PowerPoint presentations allow for more interactive learning.

Students have the chance to respond to the material and learn from their peers, making the class more of a collaborative experience. PowerPoint presentations are also a great way to get students involved and engaged in the material. They can ask questions about the content and interact with one another during the presentation.

Even though you’re at the front of the classroom, PowerPoint can help you get the class involved. If you want to incorporate more visual aids into your course, PowerPoint presentations are a great way to do so. Some studies have shown that humans remember what they’ve seen more than what they’ve heard. Therefore, using PowerPoint presentations in the classroom could improve students’ retention and memory.

The benefits of using PowerPoint presentations in class

Using PowerPoint presentations in class has many benefits for educators and students. Primarily, it can help you save time. Instead of spending a large chunk of your class time lecturing, you can condense your information into a PowerPoint presentation, allowing you to move on to other concepts quickly.

It is also easy to share your PowerPoint presentations with your students outside of class, especially using cloud-based apps. You can also use your presentations to organize your thoughts and keep track of your course outline at a glance. PowerPoint presentations are a great way to incorporate visuals into your lessons, making concepts easier to grasp for students who learn better visually. Students can also use their laptops or computers to view your PowerPoint presentation, making it easy for them to follow along without having to be directly at your computer.

Please don’t give up if you’re struggling to stay focused in class because you find technology distractive. You can engage CustomWritings to help you learn the ropes. As a custom presentation writing service, it has specialized in helping struggling students catch up with the rest by providing high-quality projects, PPTs, speeches, and essays are written from scratch. They can handle PowerPoint presentations of all kinds and levels. Visit their website for inquiries and orders, and you won’t be disappointed.  

Benefits of PowerPoint Presentation in Education for Learners, Educators, and Schools

These days, when a student walks into a classroom, their expectations are high. They want to be engaged and feel like their time is well spent. They want to learn and get their money’s worth. The best way to do this is by using a PowerPoint presentation to engage them in the learning process.

A PowerPoint presentation is going to allow you to bring in visuals. This, in turn, will help you deliver a more interactive, hands-on lesson that will engage and excite your students. The best way to do this is by collaborating with your students and getting them to bring their creativity into the lesson. PowerPoints have also helped institutions lower operational costs. While the initial cost of acquiring the system, i.e., laptops, projectors, etc., can be high, schools save in the end through less printing, chalkboard paintings, etc. These are just a few advantages of PowerPoint presentations in education.

The importance of PowerPoint presentations for students in college

When students have an opportunity to contribute to the classroom in a meaningful way, they are more likely to feel empowered, invested, and engaged in the material. To make this happen, you will have to open the floor and allow your students to collaborate.

This is where a PowerPoint presentation can shine. It can help your students get hands-on with the material, allowing them to explore different ideas, take risks, and become critical thinkers. The best way to do this is by creating a collaborative workspace that will allow your students to partner up, explore their ideas, and contribute to the lesson in a meaningful way. Additionally, since most learners are addicted to technology, it is easier to grab their attention with PowerPoint presentations.

The Drawbacks of Using PowerPoint Presentations in Class

Although you can use PowerPoint presentations to save time and get your students more engaged in the material, there are a few drawbacks to keep in mind. If you don’t create a clear path for your students to follow, they may get lost. Make sure each slide has a clear, concise message. This can prevent students from getting distracted. Your students also need to know when they should be paying attention to you and when they should be viewing the PowerPoint presentation. This can be hard to manage and may cause students to miss important information.

The Drawbacks of Traditional Lectures for Students

Educators who prefer traditional teaching methods may wonder, “How does PowerPoint help students learn?” If you opt for the traditional lecture setting over a PowerPoint presentation, remember that this is not the most interactive teaching method.

If your students feel like they are sitting in darkness, they may feel disengaged and uninterested in the content, leaving them behind on tests and exams. Another drawback to traditional lectures is that you can’t quickly go back and review the information if a student misses it or needs a refresher. If you make notes on a projector or whiteboard, they are difficult to review after the fact.

Conclusion: Benefits of PowerPoint presentation in Education

Choosing the right style of teaching for your students can be difficult. Luckily, there are pros and cons to both the traditional lecture setting and PowerPoint presentations. When deciding which one is best for your classroom, consider your teaching style, the subject matter of your class, and the amount of interaction you want students to have.

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The Innovative Instructor

Pedagogy – best practices – technology.

PowerPoint in the Classroom

Do you use PowerPoint (or Keynote, Prezi or other presentation software) as part of your teaching? If yes, why? This is not meant to be a question that puts you on the defensive, rather to ask you to reflect on how the use of a presentation application enhances your teaching and fits in with other strategies to meet your learning objectives for the class.

A key point from that post to reiterate: “Duarte reports on research showing that listening and reading are conflicting cognitive processes, meaning that your audience can either read your slides or listen to you; they cannot do both at the same time. However, our brains can handle simultaneous listening to a speaker and seeing relevant visual material.”

It’s important to keep this in mind, particularly if your slides are text heavy. Your students will be scrambling to copy the text verbatim without actually processing what is being said. On the other hand, if your slides are used as prompts (presenting questions or key points with minimal text) or if you don’t use slides at all, students will have to listen to what you are saying, and summarize those concepts in their notes. This process will enhance their understanding of the material.

An article in Focus on Teaching from August 1, 2012 by Maryellen Weimer, PhD asks us to consider Does PowerPoint Help or Hinder Learning? Weimer references a survey of students on the use of PowerPoint by their instructors. A majority of students reported that all or most of their instructors used PowerPoint. Weimer’s expresses the concern that “Eighty-two percent [of students surveyed] said they “always,” “almost always,” or “usually” copy the information on the slides.” She asks, “Does copying down content word-for-word develop the skills needed to organize material on your own? Does it expedite understanding the relationships between ideas? Does it set students up to master the material or to simply memorize it?” Further, she notes that PowerPoint slides that serve as an outline or use bulleted lists may “oversimplify” complex content, encourage passivity, and limit critical thinking.

Four journal articles from Cell Biology Education on PowerPoint in the Classroom (2004 Fall) present different points of view (POV) on the use of PowerPoint. Although written over a decade ago, most of the concepts are still relevant. Be aware that some of the links are no longer working. From the introduction to the series:

Four POVs are presented: 1) David Keefe and James Willett provide their case why PowerPoint is an ideal teaching software. Keefe is an educational researcher at the Center for Technology in Learning at SRI International. Willett is a professor at George Mason University in the Departments of Microbial and Molecular Bioscience; as well as Bioinformatics and Computational Biology. 2) Kim McDonald highlights the causes of PowerPointlessness, a term which indicates the frequent use of PowerPoint as a crutch rather than a tool. She is a Bioscience Educator at the Shodor Education Foundation, Inc. 3) Diana Voss asks readers if PowerPoint is really necessary to present the material effectively or not. Voss is a Instructional Computing Support Specialist at SUNY Stony Brook. 4) Cynthia Lanius takes a light-hearted approach to ask whether PowerPoint is a technological improvement or just a change of pace for teacher and student presentations. Lanius is a Technology Integration Specialist in the Sinton (Texas) Independent School District.

These are short, op-ed style, pieces that will further stimulate your thinking on using presentation software in your teaching.

For more humorous, but none-the-less thought provoking approach, see Rebecca Shuman’s anti-PowerPoint tirade featured in Slate (March 7, 2014): PowerPointless . With the tagline, “Digital slideshows are the scourge of higher education,” Shuman reminds us that “A presentation, believe it or not, is the opening move of a conversation—not the entire conversation.”

Shuman offers a practical guide for those, like her, who do use presentation software, but seek to avoid abusing it. “It is with a few techniques and a little attention, possible to ensure that your presentations rest in the slim minority that are truly interactive and actually help your audience learn.” Speaking.io , the website Shuman references, discusses the use of presentation software broadly, not just for academics, but has many useful ideas and tips.  

For a resource specific to academic use, see the University of Central Florida’s Faculty Center for Teaching & Learning’s Effective Use of PowerPoint . The experts at the Center examine the advantages and challenges of using presentation software in the classroom, suggest approaches to take, and discuss in detail using PowerPoint for case studies, with clickers, as worksheets, for online (think flipped classes as well) teaching, the of use presenter view, and demonstrate best practices for delivery and content construction.

Macie Hall, Senior Instructional Designer Center for Educational Resources

Image Source: CC Oliver Tacke https://www.flickr.com/photos/otacke/12635014673/

One thought on “ PowerPoint in the Classroom ”

This post offers a well-framed discussion of the pedagogical choices behind presentation choices we make in our classes–thanks!

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Teaching, Learning, & Professional Development Center

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How can I use PowerPoint more effectively?

Prepared by david forrest                                                                                 see the pdf version, introduction.

When used thoughtfully, presentation software such as PowerPoint and Keynote (Macintosh) can be very powerful teaching tools. Conversely, when used poorly, these programs can dilute and distract from your lesson. Below are some philosophical tips for focusing your use of presentation software in the classroom. At the bottom of this page are links to a tutorial, demonstration videos, and Texas Tech's policy for conference presentations. (Though the following tips apply to all presentation software, because of its widespread popularity, this paper will primarily discuss Microsoft PowerPoint.)

Decide the Role(s)

PowerPoint can play a variety of roles in your lecture. Below is a list of suggested roles that PowerPoint may serve in your class. For you, PowerPoint might serve one or a combination of these purposes. Decide the role or roles that you want PowerPoint to play in your classroom and clearly communicate those roles to your students.

• Lecture outline : PowerPoint can be an effective means for communicating the structure of your lesson.  Use the first or second slide to give students an overview of the main points to be discussed.  Then insert transition slides that cue students when you are moving to the next point in your lecture outline.  This will help them follow a long lecture and stay focused.
• Note-taking aid for students : Some instructors choose to have students take notes from the PowerPoint slides. If so, take care to keep your text to a minimum word count. PowerPoint is not well-suited to deliver lengthy definitions. Textbooks are better suited for that type of content. Also, the more time students spend transcribing information from the PowerPoint, the less attention they will likely give to anything the instructor says. This can seriously frustrate students who feel they have to choose between focusing on two things at once. An effective technique for using PowerPoint as a note-taking aid is to use fill-in-the-blank slides. (See Example 1.) Make a slide with key words and terms missing. After discussing the missing information with the class, advance the PowerPoint show to a slide with the missing information filled in. This technique will help communicate to your students what information is noteworthy as well as engage them actively in the presentation.

Example 1: Fill-in-the-blank Slides

Notice that this is a very different role than “lecture prompt for instructor.” Combining these two roles effectively requires a conscious understanding of the different types of information that might appear on the screen and what you expect the students to do with that information.

• Visual Aid : PowerPoint was designed to be a visual aid.  (See Example 2.)  Graphs, charts, and photography communicate very well in PowerPoint as do complicated or detailed diagrams that would take too long to reproduce on the chalkboard.  Just like with text, keep your images to a minimum.  Excessive text and/or graphics can distract students from the chosen concept and upstage your lecture.  Be sure that everything that appears on the slide relates to your topic.  Google Images is a great resource for finding online graphics.  (Be aware that some images are copy written and some websites charge a fee for their images.)

Example 2: Visual Aid Slides

• Timed quizzes : There are a number of creative, nontraditional uses of PowerPoint.  One is to put simple quiz questions on individual slides and setup the show to transition at timed intervals.  This type of quiz can be effective for drilling simple recall content.  Be sure and number the quiz questions and add a transition sound to alert students when a slide changes.

Do not rely on PowerPoint to deliver the lesson content.  PowerPoint should play a supporting role to the lead actor, the instructor.  In the words of Patrick Winston, your presentation tools should be the “condiment to your entrée.”  If you allow your PowerPoint to upstage you then the students will tune you out and miss the important material.

Whichever role(s) you choose for your presentation software, maintain consistency.  Students appreciate consistency and can similarly be confused by inconsistency.  Students can get frustrated when the purpose of the PowerPoint changes without warning.  If, for example, the first 10 slides are simply organizational prompts for the instructor, don't be surprised when students don't automatically write down the key terms on slide 11.  Similarly, if the first 10 slides are note-taking slides then the students will be likely to start transcribing whatever appears on slide 11 whether it is intended for that purpose or not.

Appearance: Less is more

Keep the appearance of your slides simple.  Consider the two slides in Example 3 as a visual catalogue of do s and don't s in PowerPoint slide design.  Both slides introduce the same content but the slide on the left suffers from a host of distractions that would impede students' ability to synthesize and focus on the important lecture content.  Below are some simple tips for producing focused, legible slides.

• Background : Use a plain, neutral background.  Patterned or photographic backgrounds can be distracting.  Backgrounds with severe changes in contrast can make the text hard to read.
• Content : Avoid information overload. 
• Keep text and graphics to a minimum. 
• Avoid clip art. 
• Leave space around text and graphics; don't overlap. 
• Use the slide to focus the students' attention and leave the details to lectures and textbooks.  If you need to put more information, make a new slide. 
• Don't include irrelevant information.
• Font : Choose simple, easy to read fonts in either black, for light backgrounds, or white, for dark backgrounds.  Make sure your font is large enough to read.  Most fonts need to be at least 24 point in order to be legible.
• Animation : If you choose to use animation, keep it simple too.  “Appear” and “Fade” are the only custom animation tools you need in a lecture format.

Example 3: Complicated vs. Simple Appearance

To post or not to post Some professors and departments have great success posting their PowerPoint documents online for students to download and review.  Others have reported lower attendance and participation when students know that they will be able to get the notes online.  Many students appreciate the study assistance that online PowerPoint notes offer.  The trick is to communicate that downloading the PowerPoints is not a substitute for attending class. Here are some tips for making the most of freely available PowerPoint shows.

• Use an outline format for your PowerPoint (see “decide the role” section above).  Providing the formal structure of the lesson will help focus students' independent study without feeding them the detailed information in the lecture.
• Use a fill-in-the-blank approach to your PowerPoint (see “decide the role” section above).  For the online version of the PowerPoint, replace key terms or definitions with blanks.  Again, this will help students focus their study or catch up on a missed class while maintaining the importance of class attendance.
• As with all things that you post online, be aware of any copyrighted information that may be embedded in your PowerPoints including images and quoted material.

Murphy's Law of Technology

Anything that can go wrong, will go wrong.  Think of all of the individual components that need to be present, functional, and compatible in order to deliver a PowerPoint show to your class: computer, operating system, PowerPoint software, your PowerPoint document, computer to projector connection, projector, screen, clicker, electricity (extension chords and/or power strips in older buildings).  When transferring a PowerPoint document from one computer to another via email, website, or thumb drive, each of the components listed above could present their own conversion or compatibility issues.  If the font you used to create your show is not available on the presentation computer, the text could show up as gibberish.  If your show includes sound you may have to deal with internal volume controls, external volume controls, and speakers.  Laptops are often dependent on battery life.  A host of connection and security issues can arise if you choose to make use of network or online tools.  The classroom computer may use a different version of PowerPoint than your work computer.  The projector connection wire may not interface with your laptop.  Many of these components are out of your control and each is an opportunity for failure.  It is an awful feeling to have spent time preparing a quality lesson only to have the students watch you and the nearest computer tech try to diagnose and fix a technical problem for the greater part of class.  Here are some tips for avoiding disaster, making the most of class time, and ensuring a quality lesson.

• Always prepare a backup plan .   Assume that there will be a technological failure of some sort and be prepared to conduct class without your PowerPoint show.  This may mean preparing a paper handout or developing a familiarity with your PowerPoint such that you could write the salient concepts on the board.  (This is another reason to keep your PowerPoint shows simple.)  Consider preparing an alternative, “rainy day” lesson that could substitute at any point in the semester.  This would allow you to delay the planned lesson for another day and resolve the technological issue after class.
• Practice your PowerPoint show with the exact equipment you will use one day beforehand.  This is especially important if you are using unfamiliar equipment or equipment that may be used by other people.  With many classroom machines, you have no control over which settings another user may have changed.  Scheduling a quick test run will give you an opportunity to discover, diagnose, and resolve any issues before the students arrive.
• Do your best to limit the number of components outside of your control.  Individual situations will vary depending on classroom setup, department policies, etc.  If possible, use the same computer to develop and project the PowerPoint document.  This will ensure that there are no issues with different PowerPoint versions, operating systems, hardware performance, font translation, animation changes, etc.
• Get to know the technology support staff in your building or the building in which you teach.  Ask them about equipment reservation procedures for the rooms where you teach.  Make note of their phone number and email in case you need technological assistance.

The best strategy for incorporating all of the above advice is to create your PowerPoint show after you have completely planned the corresponding lesson.  Working from a complete lesson will ensure that the main content is in your lecture and that your PowerPoint show is supportive in nature, clear, and, if necessary, expendable.

Online Resources

• Faulkner, D. (2008) “PowerPoint and the Art of Student Dis/Engagement,” videotaped presentation at the The Teaching, Learning, and Professional Development Center.  Click here for video
• This session explores the "how" and the "why" of using PowerPoint, not only as an efficient medium for information, but also as a tool that can compel your students to participate actively. Topics addressed include effectively using animations and templates, and incorporating video.
• Jobs, S. (2001) Introduction of the first iPod --   http://www.youtube.com/watch?v=kN0SVBCJqLs
• Steve Jobs, CEO of Apple Computers, is famous for using a less-is-more approach to presentation software.  This YouTube video exemplifies his presentation style.  Notice his use of short, focused text, plain backgrounds, and clean graphics.
• PowerPoint Tutorial -- http://www.electricteacher.com/tutorial3.htm

There are many tutorials available online.  This one from ElectricTeacher.com is pretty straight forward for the PowerPoint beginner.  This tutorial is complete with screen shots (from Office 2007) to show you exactly how to find each button. 

• Texas Tech Identity Guidelines -- http://www.depts.ttu.edu/communications/identityguidelines/idguidelines/ttu/commsystem/presentations.php
• Refer to this site for TTU policies regarding PowerPoint slideshows for conferences presentations.  The site includes downloadable templates of how presentations should appear.

Contact TTU

Does PowerPoint Improve Student Learning?

The Rationality of Science

PowerPoint is used in countless classrooms. For many teachers and instructors, PowerPoint is a staple in their programs. Electronic presentation software—most notably PowerPoint—has had a big impact on education. I use PowerPoint and other strategies when teaching. There are advocates and critics of PowerPoint. With the use of PowerPoint being so prevalent, it is important to consider what qualities make it a strong educational tool. Informal and formal surveys indicate most students report that they prefer PowerPoint to more traditional classroom lectures that include whiteboard methods, overhead transparencies, handouts, and writing on the chalkboard. Does the preference for PowerPoint mean teachers should rely mostly on PowerPoint for teaching? Does the use of PowerPoint have a positive impact on student learning?

We can ask instructors their opinions on electronic presentation software and come up with a range of answers. The answers can be used to form questions and help in guiding future research. However, the answers shouldn’t be categorized as evidence. The instructors are all subject to conscious and unconscious biases. There are many uncontrolled factors occurring during the learning process, so attributing an outcome to a single factor is problematic. Let’s look at what science says about PowerPoint and learning.

The Science Says

A meta-analysis (which combines the results of similar studies) of forty-eight studies was conducted to determine if students learn more when taught the same information using PowerPoint compared to a more traditional instruction (Baker et al. 2018). Results showed that on average, there was no difference in students’ learning based on the type of instruction they received. However, K-12 students’ learning increased with PowerPoint instruction, but this effect did not occur for college students. The researchers concluded focus shouldn’t be on strictly comparing the absence or presence of PowerPoint but should be focused on how instructors can use features of PowerPoint to improve student learning.  

Some researchers suggest that using PowerPoint can affect subjective student perceptions of learning; they may report they learned more even when testing shows they didn’t. Apperson et al. (2006) collected data from college students in ten different classes across four academic areas. Courses were taught using the chalkboard and transparencies one semester and the same course using PowerPoint the following semester. The same textbook, exams, and lecture materials were presented for both semesters. Students taking PowerPoint courses are more likely to report better focus on course content, report the instructor did a good job at keeping their attention and that PowerPoint improves student learning. Overall, they rated the instructor more positively and were likely to say they would take another course from the same instructor. Students felt that the class was better and more beneficial overall, but there was no significant difference in average grades between those taking PowerPoint and non-PowerPoint classes.

In another study, researchers compared learning between psychology students in classes using either overhead transparencies or PowerPoint (Susskind 2008) The instructor taught one class using a traditional lecture format that included overhead transparencies; the other class was taught using computerized PowerPoint. Researchers found no difference in exam scores based on whether the information was presented on overhead transparencies or PowerPoint. However, students preferred the PowerPoint class; they reported the instructor was more effective, that they took better notes, and the material was easier to understand. It is common for students to feel like they have learned more and enjoy the course more when using PowerPoint even if their grades do not reflect this.

In another study, three methods of instruction in addition to lecture were compared: chalkboard and lecture, overhead transparencies and lecture, presentation software and lecture (Beets and Lobinger 2001). The same content was presented in each course and presented by the same instructor. The results indicated no significant difference in quiz or exam scores. However, in a survey conducted at the end of the course, students reported they preferred the presentation software. Most research shows nonsignificant differences in learning between those being exposed to PowerPoint and those using more traditional methods. However, there is some research showing slight differences in scores between students who are taught with PowerPoint versus other methods of teaching.

In one study, researchers examined the effect of using different visual and auditory features of the software presentation on student learning. Students were exposed to overhead transparencies, PowerPoint slides containing only text, and PowerPoint slides that included pictures, sound effects, and variations in text characteristics (Bartsch and Cobern 2003). The results indicated there was no difference between transparency and text-only PowerPoints, but students scored about 10 percent lower on quizzes assessing content presented with the elaborate PowerPoint slides. The findings from this study bring up an important topic not often discussed: PowerPoints vary in their design, and this variation can have effects on learning. Some PowerPoints may be designed in a manner that leads students to focus too much on graphics or other features that may take away from a focus on the main points.

Some studies have found positive effects associated with PowerPoint instruction. Erwin and Rieppi (2000) studied college students distributed over two sections each of abnormal psychology, statistics, and a development course. In one section of each course an instructor used PowerPoint and in the other section the instructor used non-PowerPoint (various modes with no restrictions on which technology was used were also taught). PowerPoint sections scored higher on the exams for all three classes. Critics point out this study consisted of methodology flaws: there was no standardization of content in the courses, course were taught by six different instructors who developed their own content, teachers were aware of the varying conditions (which could influence expectancy effects), and the PowerPoint sections included an interactive component that was not included with the non-PowerPoint sections. Any of these uncontrolled factors could influence the outcome. Other studies have also found small PowerPoint effects (positive impact of PowerPoint versus other modes), but critics are fast to point out the effects are usually small and the research methods are generally flawed.

Science says there is little difference between learning outcomes in those receiving PowerPoint instruction and those receiving other types of instruction. There is research showing positive and negative outcomes as a result of being exposed to PowerPoint. PowerPoints can be used alongside other modes of teaching.

PowerPoint Design

In general, students prefer PowerPoints to other modes of teaching, and they feel as if they are learning more; a positive experience for students is important. Positive experiences can lead to positive expectations, which can benefit students.

It is important to distinguish good from bad PowerPoints. Although standard rules for what makes a good PowerPoint or bad PowerPoint are lacking, there are some general guidelines that are recommended. Slides that contain key information should stand out; they could be bold or consist of a different font or a different graphic. Slides shouldn’t consist of too much information; bullet points work but the information doesn’t necessarily have to be presented as bullet points (information should be easy to read and not excessive). PowerPoints should present information that can relate to what the learner already knows; this allows strong memory connections.

How can learners make the best use of PowerPoint? If you have access to PowerPoint, review the PowerPoint ahead of time. A lot of instructors place the PowerPoints online, so printing the slides and bringing them to class is recommended. A big advantage of having a hard copy of the slides is you can take additional notes; you don’t have to spend all your time writing what is on the slides.

Research on the effectiveness of PowerPoint should continue to compare PowerPoint to different teaching strategies. Researchers should strive to develop standard guidelines for designing effective PowerPoints. Current research doesn’t often distinguish between good and bad design, and these differences are important to developing models that can maximize the benefits of PowerPoint.    

Apperson, J.M., et al. 2006. The impact of presentation graphics on students’ experience in the classroom. Computers and Education 47: 116–128.  

Baker, J.P. et al. 2018. Does teaching with PowerPoint increase students’ learning? A meta-analysis. Computers & Education 126: 376–387.

Bartsch, R.A., and K.M. Cobern. 2003. Effectiveness of PowerPoint presentations in lectures. Computers & Education 41: 77–86.   

Beets, S.D., and P.G. Lobinger. 2001. Pedagogical techniques: Student performance and preferences. Journal of Education for Business 76: 231–235.   

Erwin, T.D., and R. Rieppi. 2000. Comparing multimedia and traditional approaches in undergraduate psychology classes. Teaching of Psychology 26: 58–61.

Susskind, J.E. 2008. Limits of PowerPoint’s power: Enhancing students’ self-efficacy and attitudes but not their behavior. Computers & Education 50: 1228–1239.

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Teaching with Powerpoint

Pedagogical considerations for powerpoint.

PowerPoint is a presentation program. It automatically creates a sense of formality in a classroom. Many students respond to PowerPoint the same way they respond to a lecture. They tend to be quieter, more inclined to listen than to talk, and even may take notes. If you desire a more relaxed classroom atmosphere, some of the options described later in this chapter offer suggestions for reducing the formality of PowerPoint.

Bridging with PowerPoint

Using PowerPoint when you are in the seminar style classroom can create a sense of technological continuation between the classrooms. You might want to incorporate some of the material produced in the LAN into a PowerPoint presentation.

When and How to Use PowerPoint

How much you use PowerPoint will vary based on your particular teaching style. The next section provides a list of suggestions for incorporating PowerPoint into daily instruction. Keep in mind that using PowerPoint requires planning; you need to prepare your presentation in advance.

You will find detailed instructions on how to use PowerPoint in the  CIC Student Guide  portion of this manual.

Options for Using Power Point

Option 1: illustrated lectures.

When giving a lecture or mini-lecture, you can use PowerPoint to highlight key points in your presentation. The visual format of PowerPoint allows you to easily project timelines, and images. You can also use PowerPoint to provide an outline of your talk, without writing on the board.

Option 2: Instructions

You can use PowerPoint to present instructions for a paper assignment or class activity. The sequential order of the slides lends itself to providing step-by-step instructions.

Option 3: Paper Proposals

Students can present their paper proposals or outlines to the class via PowerPoint. For example, a student could present his or her claim on one slide, following by an outline for the paper on another. Or the student could combine the table feature to present two possible outlines for the paper side by side.

SAMPLE ASSIGNMENT (Kimberlee Gillis-Bridges)

This assignment gives students the option of using PowerPoint.

The proposal assignment allows you to develop a tentative thesis, pose arguments related to this thesis, identify potential evidence and consider organizational strategies for your comparison/contrast essay. You may submit the proposal in a word-processed format, or you may use PowerPoint. You may also integrate images into the proposal, particularly as you discuss shots and scenes you will analyze in the essay. In completing the proposal, you will produce a roadmap to guide your drafting process.

Although the proposal can take a variety of formats, it should include the following components:

• A tentative title for the essay.
• The names of the films you will compare/contrast.
• The theme you plan to address and an indication of how you plan to narrow the theme.
• A tentative thesis that addresses the significance of the films’ similarities and differences.
• An overview of the similarities and differences you will address in the essay.
• A description of the shots or scenes you plan to analyze, with notes on the arguments you plan to make about these shots and scenes.
• An indication of the order in which you plan to make your points. You may do this in the form of a list, a descriptive outline, or any other format that works for you.
• A list of any questions you have regarding the assignment or your ideas-in-progress.

While I have listed the elements you should include, you can address them in an order you wish. For example, you may integrate the overview of similarities and differences and the listing of shots/scenes into the outline of points. You may also incorporate anything else that will help you draft the essay (excerpts from your electronic responses; quotations from lecture, readings, or others’ electronic responses; notes taken during in-class presentations, etc.).

Option 4: Discussion Prompts

You can use PowerPoint to project a discussion prompt to the class. This technique is particularly suited to a short writing exercise. Since the prompt is already legibly written on the slide, students can refer back to it easily as they complete a writing activity prior to discussion. You can then use PowerPoint to project bulletin board or other class materials relevant to the prompt and/or follow up questions.

Note : projecting a quote from a Bulletin Board discussion followed by a discussion question is a simple and effective way to bridge discussions when moving between rooms.

Option 5: Test or Quiz Answers

PowerPoint gives you the ability to project a test or quiz question, discuss it with the class, and then project the answer below or alongside the question. You can also use PowerPoint to project student responses to questions.

Option 6: Grammar Exercises

You can use PowerPoint to grammatical instructions, samples from student papers, and revised sentences, among other possibilities. The ability to reveal the text on the screen a section at a time allows students to clearly see the editing process.

Option 7: Student Projects

Most of the options described above are also suited to student presentations. You can require students to use PowerPoint for individual or group presentations or you can give students the option of using PowerPoint. You may be surprised how many students will take the option.

SAMPLE EXERCISE: USING POWERPOINT FOR STUDENT-LED GROUP DISCUSSION OF TEXTS (Laurie George)

An excellent pedagogical means of keeping class discussion lively, the discussant pool diverse, and the selected texts intellectually engaging is to assign a pair or a group of students to lead a discussion on a given text. The exercise can include close reading exclusively, or it can include the researching, summarizing, and presenting of one or two critical articles on that text.

The technique works particularly well if presenters are required to quote short passages from the articles on PowerPoint slides and to provide summaries of whatever quoted—a requirement that reinforces in each class session the practice of never allowing a secondary quoted source to stand alone without critical interpretation.

The technique also works well if portions of class sessions are set aside to allow students to research articles (on campus, via the UW Libraries English Research Guide  as well as to allow adequate preparation time for presenters to confer and design their PowerPoint drafts—best to set limits on these, say, five or eight slides, as presenters rarely gauge time accurately and always have more to say during the discussion than they initially anticipate.

Also helpful is to require that the last PowerPoint screen include at least two but no more than four questions about the textual subject under discussion/ and or the textual relevance of the articles summarized.

Here’s an example from a senior seminar discussion of Ali Smith’s novel Hotel World :

Below is an explanation I included within my syllabus about using PowerPoint as an aid to discussion leading; the course was a senior seminar that focused on variations of voice in literary texts:

For Group or Solo Presentation (Discussion Leading) Projects

Everyone in class needs to take responsibility for leading a class discussion about a particular aspect of voice used in our course texts.

A short PowerPoint slide show is required for all presentations, and we’ll use class time to prepare at least skeletal drafts of the PowerPoints.

Here’s how to prepare:

• Coordinate with me and other presenters before the actual presentation to ensure variety rather than redundancy in topic matter that centers on style and voice in your assigned text.
• Rehearse your presentation, and if it bores you at any point or doesn’t reveal something interesting about a writer’s voice as conveyed in style, revise the presentation so that it does engage and interest.
• Produce and rely on a brief (3- 5 PowerPoint screens) to cover the points that you are explaining. Quote short textual passages on these screens and mark them so as to make them largely visible and to keep people’s attention on the screen and your voice.
• Use another audio/visual aid (besides your own voice and not just the print book you’re working with) in your presentation to give your presentation pizzazz—and don’t hesitate to employ words like pizzazz in your PowerPoint script, as this is a class about literary voice!  Item 1

Additional Resources

• YouTube Comedy Video on How NOT to Use Powerpoint This 4 minute video is a low-key way to introduce students to some of the more extreme abuses of PowerPoint.
• Bedford St. Martins   Tutorial on Preparing Presentation Slides This is an online tutorial with some solid nuts and bolts guidelines for building audience-friendly slides. It can also be used as a point of discussion for how "rules of thumb" can cause problems in presenting complex material.
• Excerpt from Edward Tufte's The Cognitive Style of Powerpoint This essay is a classic for critiquing how Powerpoint can reduce the analytical complexity of data and conclusions, in some cases leading to bad and even dangerous decisions in technical environments. 
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What Are Benefits of PowerPoint? A Comprehensive Guide

PowerPoint, a presentation software developed by Microsoft, offers a multitude of benefits for individuals and businesses alike. By following this quick overview, you’ll gain an understanding of how to utilize PowerPoint effectively and what to expect from its range of functionalities.

After completing the action of learning PowerPoint, you will be able to create visually appealing presentations that can enhance communication, engage audiences, and support your points with visual aids. You’ll also be able to customize your slides to reflect your brand or personal style.

Introduction

PowerPoint has become synonymous with presentations. Whether in a classroom, a boardroom, or at a conference, PowerPoint slides are the go-to for anyone needing to present information in a structured, engaging manner. So, why is this software so widely used and important?

For starters, PowerPoint allows users to compile and organize their thoughts in a way that’s visually appealing and easy to follow. It caters to various learning styles – from those who benefit from auditory explanations to visual learners who need graphs, charts, and images to understand a concept fully.

Not only is PowerPoint an excellent tool for education and business, but it’s also accessible. With a relatively low learning curve, almost anyone can pick it up and start crafting presentations. Its relevance spans across different sectors and age groups, making it a universally valuable skill to learn.

The step by step tutorial section will include PowerPoint in the title.

This section will guide you through the basic steps of creating a PowerPoint presentation from scratch.

Step 1: Open PowerPoint and select a theme.

Choose a theme that aligns with the purpose of your presentation.

Selecting a theme is the first step in creating a PowerPoint presentation. Microsoft offers a wide variety of built-in themes that you can choose from, each with its own unique design, color scheme, and font style. This ensures consistency and visual appeal throughout your presentation. You can also create a custom theme if you have specific branding or design requirements.

Step 2: Add new slides and content.

Create and populate your slides with text, images, and other media.

After selecting your theme, the next step is to add new slides. You can insert text boxes to add titles, bullet points, and detailed content. PowerPoint also allows you to include images, videos, and other multimedia elements to enrich your presentation and make it more engaging for your audience.

Step 3: Customize your slides.

Adjust the layout, colors, and fonts to suit your needs.

Customizing your slides is where you can really make your presentation stand out. You can move elements around, change the background color, and select fonts that reflect the tone of your message. PowerPoint provides tools for aligning objects, editing images, and applying various artistic effects to your content.

Step 4: Include transitions and animations.

Add visual effects to your slides and elements to make your presentation dynamic.

Transitions and animations can help your presentation flow smoothly from one slide to the next or emphasize important points. PowerPoint offers a range of effect options, from subtle fades to more elaborate movements. However, it’s important to use these judiciously to avoid distracting from the content itself.

Step 5: Rehearse and present.

Practice your presentation and prepare for the live show.

The final step is to rehearse your presentation using PowerPoint’s rehearsal features. You can time your slides, add speaker notes, and even record your presentation to review it later. When you’re ready, you can present live from your computer, or share your presentation with others through various platforms.

Additional Information

When using PowerPoint, one major tip is to focus on your message and use the software to enhance it, not overshadow it. Remember, your slides are there to support you, not the other way around. You should also consider the accessibility of your content—use high-contrast colors and large fonts to ensure everyone in your audience can easily read your slides.

Furthermore, bear in mind that PowerPoint presentations are not just for live audiences. They can be converted into video formats, shared online, or even printed as handouts, making your content versatile and reusable.

• Open PowerPoint and select a theme.
• Add new slides and content.
• Customize your slides.
• Include transitions and animations.
• Rehearse and present.

Frequently Asked Questions

What is powerpoint mainly used for.

PowerPoint is primarily used for creating and delivering presentations for educational, business, and personal purposes.

Can PowerPoint presentations be shared online?

Yes, PowerPoint presentations can be shared online through email, cloud services, or by converting them into video formats.

Is PowerPoint suitable for professional use?

Absolutely, PowerPoint is widely used in professional settings for meetings, conferences, and other business-related events.

Can you collaborate with others on a PowerPoint presentation?

Yes, PowerPoint offers collaborative features allowing multiple users to work on a presentation simultaneously.

Are there alternatives to PowerPoint?

There are several alternatives to PowerPoint, including Google Slides and Apple Keynote, each with their own unique features.

In conclusion, PowerPoint is a powerful tool that offers numerous benefits for creating and delivering presentations. Its ability to enhance visual impact, promote structure, and increase audience engagement makes it an essential skill for anyone looking to present information effectively.

While there are some drawbacks to be aware of, such as the potential for technical issues and the learning curve involved, the pros of using PowerPoint far outweigh the cons. With practice and creativity, PowerPoint can become an indispensable part of your communication toolkit.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How a Simple Presentation Framework Helps Students Learn

Explaining concepts to their peers helps students shore up their content knowledge and improve their communication skills.

A few years ago, my colleague and I were awarded a Hawai‘i Innovation Fund Grant. The joy of being awarded the grant was met with dread and despair when we were informed that we would have to deliver a 15-minute presentation on our grant write-up to a room full of educational leaders. If that wasn’t intimidating enough, my colleague informed me that he was not going to be in Hawai‘i at the time of the presentation. I had “one shot,” just a 15-minute presentation to encapsulate all of the 17 pages of the grant I had cowritten, but how?

I worked hard to construct and deliver a presentation that was concise yet explicit. I was clear on the big picture of what the grant was composed of and provided a visual of it in practice. I made sure the audience understood the “why” behind the grant. I showed how it worked, the concrete elements of it, and how they made it successful. I finished with a scaffold that would help others know how to initiate it within their context, giving them the freedom to make it authentically their own.

I received good feedback from the presentation, and more important, what was shared positively impacted student learning in other classrooms across the state.

A Simple Framework for Presentations

That first presentation took me over a month to prepare, but afterward I noticed that my prep time for presentations shrank exponentially from a few months to a few (uninterrupted) days. Interestingly enough, as a by-product of creating the original presentation, I created an abstract framework that I have used for every professional learning presentation I have delivered since then. The “What, Why, How, and How-To” framework goes as follows:

• What? What can the audience easily connect to and know as a bridge to the unknown for the rest of the experience?
• Why? Why should they care to listen to (and learn from) the rest of the presentation? What’s in it for them to shift from passive listeners to actively engaged? The audience needs to know why you believe in this so much that you are compelled to share it.
• How? What are the key elements that make it unique? How is it effective in doing what it does? What are the intricacies of how it works?
• How-to? How could they start doing this on their own? How could this knowledge serve as a foundational springboard? Connect it to “why.”

Benefits for Students

One of the best parts of presentations is that they help the presenter to improve their communication skills. The presenter is learning how to give a presentation by doing it. To prepare a presentation, the presenter must know the intricate elements of what they are presenting and the rationale for their importance. In the presentation delivery, the presenter must be articulate and meticulous to ensure that everyone in the audience is able (and willing) to process the information provided.

It didn’t take long for me to realize that preparing and delivering presentations could provide a valuable learning opportunity for my students.

I recall teaching mathematical concepts whereby students would immediately apply knowledge learned to accomplish the task in silence and without any deeper questioning. Only after I asked them to provide presentations on these concepts did they regularly ask me, “Why is this important, again?” or “What makes this so special?” My students’ mathematical literacy grew through preparing presentations with the “What, Why, How, and How-To” framework, which supported them in their ability to demonstrate content knowledge through mathematical rigor (balancing conceptual understanding, skills and procedural fluency, and real-world application).

• The “what” served as the mathematical concept.
• The “why” demonstrated the real-world application of the concept.
• “The “how” demonstrated conceptual understanding of the concept.
• The “how-to” demonstrated skills and procedures of the concept. 

In addition to content knowledge, the sequential competencies of clarity, cohesiveness, and captivation ensured that the presenter could successfully share the information with their audience. When combined, these framed a rubric that supported students in optimizing their presentation deliveries. The competencies are as follows:

1. Content knowledge. The presenter must display a deep understanding of what they are delivering in order to share the “what, why, how, and how-to” of the topic.

2. Clarity. The presenter must be clear with precise, academic language. As the content they deliver may be new to the audience, any lack of clarity will alienate the audience. Providing multiple modes of representation greatly addresses a variety of processing needs of a diverse audience.

3. Cohesiveness. When making clear connections, the presenter bridges gaps between each discrete component in how they all work together as integral elements of the topic. Any gaps too large may make the elements look disjointed or, worse, the audience feel lost.

4. Captivation. The presenter must captivate the audience through any combination of audience engagement or storytelling . They make the presentation flow with the energy of a song , and in the end, they leave the audience with a delicate balance of feeling fulfilled and inspired to learn more.

Anyone can build an effective presentation with the “What, Why, How, and How-To” framework, along with competencies of content knowledge, clarity, cohesiveness, and captivation. The better we teach and coach others on how to create and deliver presentations, the more we learn from these individuals through their work.

In my class, one multilingual learner responded to the prompt “What are the non-math (life lessons) you have found valuable from this class?” with “I learn what is learning and teaching... I truly understood how teaching is actually learning when I had presentation. I found a bit of desire to being a teacher. I hope you also learned something from this class.” I always learn from my students when they present.

Disclosure: MyeLearningWorld is reader-supported. We may receive a commission if you purchase through our links.

eLearning Software

7 Advantages of Using PowerPoint for eLearning & Online Education

Last Updated: 02/12/2024

By Scott Winstead

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There’s hardly any tool that fits an average eLearning professional’s objectives better than good old PowerPoint. In fact, a recent survey found that 69% of instructional designers use PowerPoint at least once a month as they create their online courses and modules. Personally, I regularly use PowerPoint to craft engaging and interactive learning experiences that go beyond traditional slide decks. It’s the gold standard for the industry.

In this article, I’ll share 7 important benefits of using Microsoft PowerPoint for eLearning applications.

1. Simple yet sophisticated

One of the things I love about PowerPoint is its remarkable balance of simplicity and power. It’s a tool that’s intuitive enough for beginners to pick up quickly, yet powerful enough to satisfy the creative and technical demands of advanced users.

PowerPoint’s extensive suite of features, effects, and animations is truly second to none, offering a ton of customization options that can transform a basic set of slides into an engaging narrative journey.

This kind of versatility is especially beneficial in eLearning, where the engagement of learners is a top priority.

It’s been quite a while since some caustic observer coined the “death by PowerPoint” expression. Picture a corporate meeting with yet another team lead or business trainer rolling out boring facts in an interminable series of tedious slides…turns out, it doesn’t have to be that way.

We are no longer condemned to click-and-read PowerPoint presentations that can definitely kill the fun of eLearning or business initiatives.

In order to create engaging interactive online courses, you just need to learn how to use the advanced options of the product.

2. Scalable functionality

Whether you’re creating a brief tutorial or an extensive training module, PowerPoint can accommodate your project with ease. It’s designed to grow with your content, allowing for everything from simple slide sequences to complex interactive courses with branching scenarios.

PowerPoint is a highly flexible solution that also works seamlessly with dozens of third-party tools.

Many of them are free, like VEED ( review ) which lets you add audio to PowerPoint presentations .

Gantt chart fans may consider Office Timeline , one of the best PowerPoint add-ins , that allows you to add beautiful timelines and charts to your presentation right in the interface.

These are just a couple of examples; a full list would be huge and, at that, far from exhaustive.

New plugins are conceived every few months to facilitate or enrich rendered material.

3. Easy to convert, easy to share

You can easily convert PowerPoint presentations into any popular format (video, HTML5 to embed on your website, Word document, PDF). And it’s easy to share a PowerPoint presentation online .

Why not turn your deck into a video file?

A couple clicks – and you go live on YouTube.

You could use third-party add-ons like Movavi or Wondershare, or convert PowerPoint content right from the software (from version 2010 onwards).

If you are looking for a more scalable format than PPT, try HTML5 or Flash. There is a host of free and paid converters available on the web. Find one with the appropriate quality, convert your slides, upload to a slide sharing/web hosting service, get a code generated, and there you go.

Save-as-PDF might be a good option as well. You can’t go wrong with this lightweight and universal format recognized by any modern device. Watch out for quality disruptions, though. Some of the visual bells and whistles, not to mention animations and transitions, will surely get lost. In some cases, like extended text editing needs or greater compatibility, you may want to reduce your content to a text document. Just export the slides into Microsoft Word, and possibly elaborate the bullets into a full-fledged article.

4. Reliable and always up-to-date

After all these years, PowerPoint continues to evolve, consistently staying current with new features and functionalities that enhance its utility and user experience. Microsoft’s commitment to regular updates means that PowerPoint is a tool that grows with the times, integrating cutting-edge trends and user feedback into its development cycle.

For us in the eLearning field, this means we’re always equipped with the latest in presentation technology, from AI-powered design suggestions to real-time collaboration features. The addition of new templates, accessibility options, and integration with other Microsoft 365 apps ensures that PowerPoint remains a forward-thinking tool for creating educational content.

5. The cornerstone of eLearning

Educators and business users alike will find all the necessary tools to create a full-fledged course in PowerPoint.

Many content authoring and eLearning solutions build on the PPT platform to deliver extended functionality like quizzes, scoring, analytics, interactive elements, and many others, but the core remains unaltered.

Be that as it may, all authoring tools replicate PPT functionality, in whole or in part, or even lack some features by contrast. Strictly speaking, you can construct your own eLearning suite from PowerPoint bundled with standalone free tools.

6. Ample template library

A PPT template is a pattern of a slide or batch of slides that you can save as a .potx file. PowerPoint templates include theme colors, fonts, effects, layouts, background styles, etc.

Users have an opportunity to create custom templates, store, reuse and share them with fellow presenters.

There is a vast library of free built-in templates. Pick a template that seems a good fit for your presentation or eLearning course, add your content (keeping best practices in mind), and deliver to the public!

7. Easy access to guidelines and instructions

Need to perform a specific task? Would you like to consult external resources?

There’s a bunch of information and free resources available on the web. You don’t have to waste time on in-depth research: just type in “PowerPoint guide” in Google, and receive an overwhelming amount of data.

PowerPoint boasts a vibrant user community comprised of amateurs and professionals from all walks of life. Office.com, bloggers and presentation gurus are there to answer your questions and give recommendations at no cost.

At the end of the day, we all love good content, and the more skilled PPT users out there, the merrier.

Tips and tricks

Here are some best practices that are worth following when you conceive a quality presentation or eLearning course.

• Design a “look” for the course. Use tools within the software to create shapes, gradients and more, to make your course feel unique and branded. Explore “Shapes”  for creating your eLearning design template and backgrounds. You can choose to fill shapes with textures, change transparency to create overlays, use them as menu bars, and so on.
• Ensure easy navigation . It’s no secret PowerPoint allows learners to advance whenever they click the screen. That’s the hallmark of a classic presentation! Disabling this feature may actually do a lot of good, since you get more options for interactivity and custom navigation corresponding to your narrative or course logic.
• Employ Slide Masters . Feel like giving your course a professional look and making it easier for learners to follow? Set up Slide Masters to ensure a consistent layout. You can also re-use layouts and forget about matching up colors or re-shaping positions every time you generate a new slide. Configure your Slide Masters from the very beginning, before you start handcrafting the eLearning course. It’s a no-brainer, yet it pays off well in the future.
• Interactivity is key. As we mentioned before, PowerPoint provides a wealth of animations and effects. This can be pretty much anything: quiz questions, text appearing on click, embedded objects, etc. Configure a desired object to animate when the learner clicks the slide. Make it fun and make it memorable when you add interactivity to your eLearning experiences!
• Leave some space unfilled. Your presentation wants a whiff of fresh air. Don’t overcrowd the Powerpoint slides with too much text. This may seem like common knowledge, but it’s worth reiterating. If there is excessive content on the slide, chances are the learner will fail to process it and, ultimately, lose the key point. Stick to the message. A presentation is no monograph, it’s an interactive hassle-free way to transfer ideas.
• Use custom PowerPoint themes. Despite what we said above about the blessing of ready-made templates, anyone familiar with PowerPoint or any Windows-based content will tell apart standard themes the instant they see them. This might give someone the feeling you didn’t go the extra mile to deliver a genuinely spectacular course. Make yourself stand out from the crowd and go beyond just changing theme colors. Get some professional designer help, if needed, to provide highly engaging and visually attractive content.

A Final Word on eLearning PowerPoint Usage

Like it or not, PowerPoint is here to stay. If you are short on time and resources, it may be the only eLearning development software you have available.

Considering that almost every authoring solution or learning management system can be traced back to PowerPoint and its powerful functionality, it’s safe to assume PowerPoint will remain the key power broker in eLearning for years to come.

Have any questions about how to use PowerPoint for eLearning and online education? Share your thoughts by commenting below.

eLearning Trends: How mLearning, AI, and New Assessment Strategies are Shaping Education

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Points of View: PowerPoint in the Classroom

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Have you ever asked your students how they feel when their professors bring up a PowerPoint presentation in class? For the past 3 yr, I have taught“ Effective Presentation” workshops for students at SUNY at Stony Brook. During the workshops, I ask the students, “Do your professors use PowerPoint?” Based on their responses, it appears that a majority of teachers use PowerPoint. When I ask, “Does PowerPoint improve your ability to learn?”, they feel the same way about the use of this tool in their classroom as I do.

Students feel ignored in lecture halls when the instructor is focusing on the presentation and not paying attention to the class. Part of the problem is limited technology. If the faculty member does not have a remote mouse, he or she may not be able to leave the podium because of the need to advance to the next slide. This inability to move inhibits the teacher from being able to walk freely across the room and see when the students have questions. However, part of the problem is also the fact that faculty tends to focus on the technology and ignore the audience.

The students and I both agree that PowerPoint should not be used simply to demonstrate that an instructor is using technology in his or her classroom. Students' comments reveal that instructors too often focus on the technical aspects of the presentation rather than on the information being presented. Students get frustrated by PowerPoint presentations that are full of graphics and words flying across the screen while lacking substantive content.

The next time you attend a PowerPoint presentation, instead of watching the presentation, watch the audience. If the presenter is using animation (words flying onto the screen, for example), do you see the audience's heads moving to follow the words? Perhaps the presenter is using the appear feature in which the letters appear one at a time. What is the point of that? To keep your audience on edge? When used infrequently, this can be an effective tool, but at times, I have found myself wanting to leave a presentation because I was tired of waiting for the information to appear on the screen.

The students explained that they are insulted when the instructor does not recognize that they can read what is on the screen and proceeds to read the slides to the class. Reading PowerPoint slides verbatim is not limited to college classrooms; I have witnessed the same presentation style at many conferences. The presenter turns his or her back to the audience or stares at a monitor and never looks at the audience. Poor presentation skills? Uncomfortable with the topic? Perhaps, but I also think this is poor use of the technology. When being read to, I find myself thinking, “Yes, I can read that, but what is your point? Why am I here listening to you? If you are not adding any additional information to your slide show, then why not just e-mail it to me and I'll go to another session?”

Figure 1. Do's and Don'ts of PowerPoint Slide Creation.

When I teach presentation workshops to my students, I always discuss“ Death By PowerPoint.” The students laugh at this phrase, but they also quickly recognize the reference. How many times have you attended a presentation in which the presenter has 80 slides to show in an hour and each slide contains one line of information? Is there a prize for“ largest” slide show of which I am unaware?

Recently, I attended a presentation in which the slides contained so much information that I couldn't read anything on them. The text was very small, and the color scheme was very difficult to read ( Figure 1A ). In fact, when I looked at the slides, my head hurt. When using PowerPoint, it is important to consider the design of the presentation. What is the best color scheme? Is the font big enough? If I project this on a screen, will the last row of audience members be able to see everything they need to see? Are the images appropriate for the information I want to convey ( Figure 1B )?

Recently, I was asked to speak with a group of fourth graders about my job and how I became involved with technology. I created a PowerPoint presentation in which I used images to tell my story; it included several pictures, such as a picture of my parents and a picture of me when I was in fourth grade. Without PowerPoint, I would have had to pass out the old photographs and hope that, when returned, they were not covered with fingerprints. PowerPoint can be a useful tool when it is used to display images that students normally would not be able to see or when instructors use it as an outline to keep them focused on their lectures and also give the students an idea of what to expect.

While writing this Point of View, I found this Web site, http://training.ifas.ufl.edu/deft/produce/pptart.htm , which contains suggestions for using PowerPoint. If you are curious to discover ways in which PowerPoint can be an effective learning tool in the classroom, I suggest you visit that Web site. The next time you are preparing a lecture, ask yourself, “Will PowerPoint help me communicate better with my class, or will it be a distracter for me and my students? PowerPoint is a tool; whether or not it is useful is up to you.

ACKNOWLEDGMENTS

I wish to thank the editors of Cell Biology Education for providing me with this forum. I also wish to thank Dr. Wendy Katkin for recommending that I participate in the forum.

• The Role of Edutainment in Classroom Teaching 20 March 2018 | Journal of Tikrit University for Humanities, Vol. 25, No. 3
• Effective Medical Lecturing: Practice Becomes Theory 12 January 2021 | Medical Science Educator, Vol. 31, No. 2
• Millennials and Moral Panic in the United States and beyond 21 June 2020 | Sociological Perspectives, Vol. 63, No. 3
• Designing Mobile Presentation Apps for North American K-12 Teachers 18 June 2019
• PowerPoint’in Derste Kullanılmasına İlişkin Tutum Ölçeği Geliştirme Çalışması 15 July 2018 | Kastamonu Eğitim Dergisi, Vol. 26, No. 4
• Slideware2.0: A Prototype of Presentation System by Integrating Web2.0 and Second Screen to Promote Education Communication
• International Journal of User-Driven Healthcare, Vol. 3, No. 4
• Investigation of university students’ attitude toward the use of powerpoint according to some variables Procedia Computer Science, Vol. 3
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• IJsbrand M. Kramer
• Eric Chudler, Monitoring Editor
• Electronic delivery of lectures in the university environment: An empirical comparison of three delivery styles Computers & Education, Vol. 50, No. 3
• How to improve the medical students’ communication skills 3 July 2009 | Medical Teacher, Vol. 30, No. 6
• Power of powerpoint and role of chalkboard 3 July 2009 | Medical Teacher, Vol. 30, No. 6
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• Powerful or Pointless? Faculty Versus Student Perceptions of PowerPoint Use in Business Education 16 November 2016 | Business Communication Quarterly, Vol. 69, No. 4
• Daniel J. Klionsky

© 2004 by The American Society for Cell Biology

11 Advantages of Using Microsoft PowerPoint Presentations!

By: Author Shrot Katewa

If you suddenly find yourself in a position where you have to present information to other people, you might wonder what software is the best to use to deliver a professional presentation. There are different options to choose from and you just don’t know what to use.

The biggest advantage of using PowerPoint is that PPT files are the most commonly used and widely accepted file formats. PowerPoint is easy to use, cost-effective and boasts a huge online community for support. You also get access to thousands of templates to make your presentation look good.

But, there are several other advantages of using Microsoft PowerPoint for your presentations too. In this article, I’ll some of the most effective benefits of using Microsoft PowerPoint for presentation design!

Note – If you are on the fence but interested in getting PowerPoint, check out this limited-time deal to get Office 365 1-year subscription for the lowest price on Amazon!

1.   Most Widely Accepted File Format

Microsoft PowerPoint is a widely accepted file format where slides are used to convey information. It is a standard component of the Microsoft Office Suite and is compatible with Google Slides, Keynote, and other open-source presentation software.

According to some research results regarding the popularity and use of presentation software, it is estimated that PowerPoint is currently installed on more than a billion computers worldwide ! It is believed that there might be about 30 million PowerPoint presentations created every day.

The advantage of using such a popular and widely used software program is that it is most probably a familiar program for the person you share a presentation with.

2.   Wide Variety of File Export Options

A great advantage offered by PowerPoint is that you can export the whole presentation, or parts of it, in a variety of formats. PowerPoint presentations can also be made available on many different devices, and you can always control what content you want to display.

As you don’t have to send a presentation necessarily in .ppt or .pptx format, the receiver doesn’t require PowerPoint or PowerPoint Viewer to open the presentation.

You can export in PDF format and your layout and design will not be altered. The presentation’s slides can also be saved and exported in .png or .jpg format.

If needed, a presentation can also be exported to a video and saved in Mp4 format. If gifs form part of your presentation, they can be saved and exported as Animated GIFs . 

You always have the print option to export your presentation or parts of the presentation to Word. When you’ve exported it to Word the content can be edited before printing it.

Whichever way of exporting you decide on, you can export the presentation either as a whole or only some of the slides.  And it can be sent as an attachment with an email or you can use the Cloud to facilitate the saving and exporting processes of the presentation.

3.   Provides huge Flexibility in Design & Creativity

PowerPoint provides huge flexibility in design and creativity. You can, for instance, use its visual hierarchy features when you create your slides. With this feature, you assure that the right elements and content catch the eye.

Other features include the merging of shapes, the creation of layers, and the creative use of color. You also get an eyedropper tool in PowerPoint that allows you to use any color from your screen in your presentation!

With the Design Ideas feature , you can create the content of a slide and PowerPoint will offer you a variety of design choices to make it better.

The design features PowerPoint offers can in many aspects be compared to advanced design software solutions like Adobe InDesign. You don’t need separate software to design your slides – PowerPoint provides you with built-in features.

4.   Allows you to Use Creative Templates

The designs of your presentations are what catch the eye and help you to convey your message to your audience. PowerPoint’s creative templates spare you the time of designing your own templates.

However, if you are a good designer yourself, PowerPoint allows you to create your own templates if you want to.

Note – Check out some of the most popular PowerPoint templates on the internet!

When using PowerPoint’s creative templates feature, it automatically generates design ideas to choose from. You get virtually unlimited options because this feature matches the content you are creating to professionally designed layouts in the background.

This template creation feature is a great advantage for users without any design background. It lets you design presentations that look professional even if you don’t have a design background.

5.   Functionality to Use Both Online and Offline

PowerPoint offers you the option to work either online or offline. When you’re using PowerPoint online you can create and share basic presentations directly in your browser. 

But it must be remembered that web-based PowerPoint doesn’t have all the features that you’ll have access to with desktop PowerPoint.  For “normal” presentations the online web version is good enough and you can present your slide show from anywhere where you have internet access.

To utilize all the features of PowerPoint you have to install the software on your desktop device.

PowerPoint offers you the freedom to work online or offline whichever mode suits you the best for a specific presentation. Many PowerPoint users work with both modes – depending on what they are creating and for what purpose.

6.   Allows easy Collaboration and Sharing with other Team Members

PowerPoint is an ideal tool to share and collaborate with team members when you are creating a presentation as a team. You have various options.

You can independently create a presentation and then send it to team members for comments or editing. Or you can work simultaneously on the same presentation with others via web-based PowerPoint or by saving your desktop-created presentation in the Cloud.

7.   Option to Add a vast Variety of Multimedia

PowerPoint provides you with tools to make any presentation more interesting by using multi-media. When using PowerPoint you can in the same presentation have

• text with the option to install additional fonts ,
• videos and video snippets,
• background music,
• a narrator’s voice explaining the visual material on the screen,
• graphics to illustrate tendencies,
• tables to compare information, and more.

And you don’t need separate tools to create interesting presentations – everything is built-in into PowerPoint. You can either just add the various types of files to the presentation or you can add the formats as such into the presentation.   

8.   Suitable for Beginners and Advanced Users alike

The versatility of PowerPoint ensures that on the one hand, presentation creators with advanced design skills are not disappointed with the design tools and possibilities offered by PowerPoint and on the other hand, beginners and people without any designing background can create professional-looking presentations.

 This is one of the most important advantages of PowerPoint – anyone can use it successfully.

9.   Cost is relatively Inexpensive

PowerPoint is normally part of the Microsoft Office package and is included in the Microsoft Office one-off price or subscription. But if you are not a Microsoft Office user, you can purchase PowerPoint from the Microsoft Store at a reasonable price of about $160.

Note – Check out this limited-time deal to get Office 365 1-year subscription for as little as about $60 on Amazon!

Once you’ve purchased PowerPoint you can use it without extra charges to create presentations and to present them for non-commercial purposes. However, there are licensing and relatively small annual fees involved if you use the PowerPoint presentations commercially. 

10. Suitable for Teaching

A PowerPoint presentation in the class is an effective way to reinforce content that has to be retained.

With features like the possibility to record your voice to accompany the PowerPoint slides, it is also easy to convert the presentations that have been used in the class into videos to post online. The students can then review the work done in the class at home.  T

his method works effectively for academic lessons and training sessions.

PowerPoint presentations online can also sometimes be the only way to teach and train students. During the Covid pandemic, for instance, classes are sometimes not possible and online sessions are the only way to keep on teaching.

A large percentage of these online sessions have started as PowerPoint presentations.  

11. Huge Online Community and Microsoft Support for Troubleshooting Issues

Microsoft offers 24/7 support for PowerPoint users and there are literally hundreds of articles online available on how to troubleshoot issues. The huge online community of PowerPoint users is also actively involved on websites like Quora to help fellow users to get solutions for their issues.

Credit to benzoix (on Freepik) for the featured image of this article (further edited)

Pros and Cons of Using PowerPoint in the Classroom

There is a lot of buzz around schools using PowerPoint in the classroom to teach their students. The presentation software of choice is usually PowerPoint. It is the most widely accepted presentation software after all.

Should You Jump on The Bandwagon of Using PowerPoint in the Classroom?

Everything has its Pros and Cons. What are the Pros and Cons of using PowerPoint in the classroom?

You can use this knowledge to decide what to teach using PowerPoint and what to teach without using PowerPoint. Lets get started with some of the biggest Pros and Cons of using PowerPoint in the classroom.

Pro: Great For Introducing New Topics

Using PowerPoint can make the topic look a lot more interesting to the students. That is why it is a very useful tool when introducing a new topic.

Pro: Use of Custom Multimedia is Possible

You can include illustrations, images, even audio and video to the presentation to help the students get a nice introduction and overview of any new topic. It can also be used for specific lessons or the whole course.

Pro:   Use of Custom Animation is Possible

Simple custom animations can be used to move things on the screen and reveal more of an image or data as you talk more about it.

Pro: The Slides Can Be Shared With All Students Easily

The school’s LMS can be used to provide students with the slides. The files can also be uploaded to a file hosting website.

This way, the students will be able to access the slides and study from them on pretty much any phone, tablet, or computer device connected to the internet. They won’t need to print or photocopy anything. However, the slides can be printed if needed.

Con: Using A Lot of Text Can Make Using PowerPoint Less Useful

If you like using a lot of text in your classroom Presentations, then its better to just use a textbook or printed notes instead.

Con: Using The Wrong Font and Colors Makes Things Hard To Read

This one is really important. Because, sometimes people make presentations that are really hard to read. Make sure that this does not happen to you. Read the instructions included in this link .

Topics advantages of using powerpoint in the classroom articles on using powerpoint in the classroom disadvantages of using powerpoint in the classroom using microsoft powerpoint in the classroom using powerpoint effectively in the classroom using powerpoint in teaching and learning

Category Presentation Tips

Written by Ahmad

Ahmad is a technology blogger and a Computational Physicist. He breaks down the science of delivering presentations, and shows how to make use of a presentation in business, productivity, and much more

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Advantages of Using Power Point Presentation in EFL Classroom & the Status of its Use in Sebha University

2013, IJ-ELTS: International Journal of English Language and Translation Studies

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