share presentation on teams without showing notes

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February 14, 2024

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Hide Notes Pane when sharing Powerpoint slide in Teams

share presentation on teams without showing notes

I want to hide this please as it makes the actual slide small and I have no notes anyway 

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Nik S.

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The full screen mode doesn't allow you to observe the participant window and the chat whilst seeing the PPT. Is there a way to remove the notes section only?

Emily Kirby

  • Microsoft Employee

Thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update is now available.

At the same time, we are also working on hiding the presenter view by default on devices with small screen. It will be available soon.

Again, thank you for giving the feedback and helping us make the product better!

31 people found this reply helpful

This is fab! It makes a huge difference to my team - thank-you!

Thank you very much for your assistance.

How can we implement this on Microsoft Teams running on Mac Computers.

Husam Antoun

1 person found this reply helpful

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How to Share PowerPoint on Teams: A Step-by-Step Guide

Microsoft Office has developed a powerful software named PowerPoint. Microsoft Teams have revolutionized how teams collaborate and communicate in the modern workplace. They have updated PowerPoint throughout the years and ensured that users can present PowerPoint in teams. However, many people don’t know how to share PowerPoint on teams. That’s what we are here for! This article will provide a step-by-step guide on how to share a PowerPoint with the team.

Part 1: Why Share PowerPoint on Teams?

First, you need to understand what PowerPoint is and how it can benefit you.

PowerPoint is an application created by Microsoft for individuals, companies, and anyone who creates presentations. PowerPoint is a creative software that enables users to utilize its advanced function and features to create professional-looking presentations.

Whether you are a student, teacher, or an office employee, you’ll need PowerPoint to share information, business proposal, idea, or anything else in a better, creative, and professional way.

So how does PowerPoint benefit you? Here are a few benefits of sharing PowerPoint on the team :

Switching presenters is accessible: Sharing PowerPoints on the team and switching presenters is easy like never before. Unlike screen-sharing, where only one person can present, sharing PowerPoint on a team lets you switch presenters. You can add co-presenters who can then take control of the presentation.

Variety of tools available: While you share your PowerPoint on the team, you can see dozens of built-in presenter view tools you can utilize for a successful meeting.

Increased accessibility: Team application gives power to viewers too. Viewers can utilize screen readers, live translation, and high-contrast slides.

Focus tools: Another benefit of sharing PowerPoint on Microsoft Teams is that it enables you to use a laser pointer, pen, and highlighters to mark or highlight important points.

Tools for viewers: Microsoft Teams has added a tool allowing viewers to return to missed slides. For example, if you missed slides 1 and 2, you can move back and view them if the presenter enables this option. This is a good tool that can be used to increase performance and productivity and ensure 100% outcome of the PowerPoint. Moreover, it’ll help presenters succeed with their presentations.

Smooth transitions: Sharing PowerPoint with the team allows you to play high-quality videos and audio without trouble.

Easy to access: Sharing links to PowerPoint presentations on teams has never been easy enough. People can simply and quickly open links on their phones, laptops, or PC to access the meeting. It’s an easy and effective process to access the links and join team meetings.

Part 2: Step-by-Step Guide to Sharing PowerPoint on Teams

You have learned what benefits sharing PowerPoint on teams has. Now it’s time to learn how to share PowerPoint with the team.

Here’s a detailed step-by-step guide on how you can share PowerPoint live in team:

Step 1: Navigate to the share button if you are already in a Teams meeting. After selecting the Share, click on the PowerPoint Live section.

Step 2: Under the PowerPoint Live section, you must choose the PowerPoint file you want to present to the team. If you cannot find the file you want to present, simply select Browse OneDrive or Browse my computer to select the one you want to present.

Step 3: If you already have a PowerPoint presentation open on Windows or Mac, navigate to the files, and select Present in Teams.

Step 4: For those who have PowerPoint presentations open on the web. We got you! Select Present and then click Present in Teams to present PowerPoint in Teams.

Step 5: You’ll see that your slides have appeared in the Teams with your Notes.

Step 6: You must wonder how to share PowerPoint on teams without showing notes. That’s completely fine. Surprisingly, notes are only visible to the speaker or presenters, so there is no need to worry about the notes.

Now that you have shared PowerPoint on the team, you can use multiple tools such as Live Translation and high contrast tools. Moreover, you can use a highlighter or pen tool to highlight or focus on critical points of the presentation. You can also use videos and audio and zoom in or out without disturbing the viewers' screen.

Part 3: Best Alternative to Microsoft Office— WPS Office

No doubt Microsoft Office is a great office suite. However, it’s not free. The only free version of the office suite legally available is the online version, with limited support and tools available. Hence, getting a better, freely available office suite with advanced tools and functions for your professional work is always better. For this, we introduce you to the best alternative to Microsoft Office, WPS Office.

WPS Office is an office suite similar to Microsoft Office but with more features and support. WPS Office is free software that aims to boost the creativity and productivity of users in real-time. WPS Office has several tools which help you create a creative and professional-looking presentation through its PowerPoint app.

WPS Office enables users to use Word, PPT, PDF, and Excel all in one application so that users can navigate through them quickly, increasing their productivity and saving them time. Its PowerPoint app enables collaboration in real-time and allows users to share their PowerPoint links, track edit history, and track the changes, contributors, contributions, and comments. All this is entirely free of cost! What’s stopping you from trying WPS Office right away?

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

Part 4: How to Share PPT on Team in WPS Office

The first thing to do is download and install the WPS Office and open it. Follow the below-mentioned steps on how to share PowerPoint on teams:

Step 1: First, you need to open the WPS Office applications and log in or sign up to use it.

Step 2: After fulfilling the first step, you need to open the PPT tab on the WPS. Simply click on the presentation, and it’ll open a blank PowerPoint presentation.

Step 3: After successfully opening the presentation tab, you can work on a blank document and then share it or open an existing PowerPoint presentation.

Step 4: To open an existing presentation, navigate to the Menu in your left corner. Click on the open and open the presentation you want to share.

Step 5: You’ll see your present in the document as opened successfully, and now you can click on the Menu button again and click on Share.

Step 6: A pop-up window will appear when you click on Share. You can copy the presentation link and paste it on the team's application to present or attach it to the viewers' email so they can simply get an email of the presentation link.

Step 7: Another way to do this is to directly click the share button in the menu bar on your right upper side. Copy the link or attach it to someone’s email to enable them to view the presentation.

Step 8: It’s all done! You have easily shared your PowerPoint live presentation on teams.

1. Why can’t I share PowerPoint on Team?

This may be due to an unstable internet connection, interruption in the internet, an outdated browser or application version, no permission to share, or a poor display.

2. How to share a PowerPoint presentation on Teams without showing notes?

You can share a PowerPoint presentation on Teams without showing notes by closing the presenter view. You can quickly close the presenter view by clicking on the Use Slide Show at the top of the Presentation view window.

3. How do I share a PowerPoint presentation with multiple users?

You can select the share button and enter the names or emails of people you want to share the presentation with.

4. Can you present on Teams and still see everyone?

You can present PowerPoint presentations on Teams and still see viewers and the chat.

The article highlighted the benefits of sharing PowerPoint presentations on Teams and guided you on how to share PowerPoint on Teams for better collaboration and communication. However, Microsoft Office isn’t free. Don’t worry. WPS Office is the best alternative to Microsoft Office.

WPS Office is an office suite similar to Microsoft Office, but it's free and allows users to create, edit, save, and share Word, PPT, Excel, and PDFs simultaneously. WPS is compatible with Windows and Mac. Download WPS here !

  • 1. How to Share a PowerPoint Presentation: A Step-by-Step Guide
  • 2. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide
  • 3. How to Use Microsoft Copilot in Teams (Step-by-Step)
  • 4. How to Use Teams Presenter Mode for PowerPoint Presentations
  • 5. How to Share PowerPoint On Teams without Showing Notes
  • 6. How to Share PowerPoint Without Showing Notes (Step-By-Step)

share presentation on teams without showing notes

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to share PowerPoint slides on Teams

Header sharing powerpoint in teams

Posted on September 2, 2022 by Dan May

When presenting to clients, conducting internal training or even having a project kick-off meeting, being able to share PowerPoint slides in Teams is often a key requirement.

From one-on-one chat to Teams webinars, there are numerous ways you can share your PowerPoint slides, which we cover today.

How to share your PowerPoint slides with only one screen

When you’re using Microsoft Teams for desktop , there is an option to screenshare without needing to have a full call. It’s great for problem identification, or to quickly check something without using cameras.

When you’ve got only one screen it can be hard to keep on top of your PowerPoint and managing a meeting. There are two good options that can help you.

Share your window

In Teams, you can either share by screen, which refers to the physical screen, such as what is displayed on your laptop or monitor, or by window, which refers to a specific program such as PowerPoint, Word or your web browser.

How To Share Your Window in a Teams Call

In a Teams call of any kind, there will be a top banner that has the following options.

Top banner in Teams Meeting

To share your screen, click on the share icon on the far right, just before the Leave button.

This will then present the following options:

Screen share options

Select Window (the number in brackets is the number of windows you have open). This will then display a list of all the windows open and you simply need to select the window you want to display.

Different screens in Window mode

In this example, you will want to select PowerPoint.

When using one screen and window sharing, you will not be able to use Presenter view, as that requires two screens. Therefore, to access your notes, you’ll need to print them off.

Once you’ve started sharing, press F5, or click From Beginning in PowerPoint and your PowerPoint will start. It will take up the whole screen, but you can see the pop-out of the call on your screen.

Screenshare Not presenter view one screen

Using PowerPoint Live to share slides in Teams

PowerPoint Live is a newer feature to Teams and Microsoft, and was introduced during the pandemic to help teams meet in more efficient ways.  

The best thing about PowerPoint Live is that it only requires one screen, and you don’t need the PowerPoint open for it to work either.

How to Use PowerPoint Live

PowerPoint Live is relatively simple to use. As with screen sharing, click the icon in the top right to share your screen. Rather than selecting screen or window, you will need to scroll until you see the PowerPoint Live section.

You can either upload from OneDrive, your computer or you may see recent PowerPoints already loaded.

Alternatively, you can open your PowerPoint as a file, and present to Teams from there. You will need to be in a meeting or call for this to work.

How to present from beginning or current slide

As you can see, there’s a ‘Present in Teams’ button, which you can press during a meeting, and it will allow you to use the PowerPoint Live function in a call.

When you’re presenting, you get the below screen:

Header sharing powerpoint in teams

There are numerous presenter features that you have access to, from laser pointers and cursors to your notes. The great thing about PowerPoint Live is that your notes appear to the right of your PowerPoint, and attendees to the right of your notes. This way, you can not only see the notes you’ve made, but also see the people attending.

You can also use standout mode, which puts your profile into the bottom right of the PowerPoint, so viewers can see your face and the PowerPoint in conjunction. This is great for sole presenters, as you can both talk, and present, conveying emotion. As long as you’re in a well-lit area, and have a good camera pointing at you, standout mode is incredibly effective.

Standout mode on PowerPoint Live

Sharing PowerPoint in Teams with two screens

If you’re not using PowerPoint Live and have two screens, then you can use Presenter Mode on PowerPoint to share your slides and see your notes.

To use presenter view, make sure you have two screens plugged in, and then press either F5 or From Beginning in PowerPoint. Your screen should then look like the below:

Two screen Presenter mode

Then, in the meeting or call you are having, share your screen using the Window setting, which we covered earlier.

Make sure that the screen you are sharing is not the view with notes in. You can tell which side is being shared by the red line around the edge. Automatically, Teams will detect which is the window that should be shared, but there can occasionally be issues.

Presenter view

Which is the best way to share a PowerPoint in a Teams call or meeting?

PowerPoint Live is the best way to share a PowerPoint, as not only is it the easiest and most fool proof way, it’s also the most adaptable to any screen size or device capability. And it also provides the presenter with the best tools of any of the options.

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Sharing a powerpoint presentation in teams.

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For: Staff Application: MS Teams Tagged: Microsoft Teams , web conferencing

To share an online presentation, you can either share your screen with PowerPoint open on your PC or upload your presentation directly into Teams . There are several options for screen sharing and configuring your PowerPoint files when presenting online. You can choose to display your entire desktop or just a specific application on your PC. You can also configure Teams to utilise multiple displays to host a presentation (where multiple monitors are available).

This guide covers:

Share your screen in teams, powerpoint presentations with multiple displays, upload a presentation file into teams.

During a Teams meeting, select the Share Content icon at the top of the window to initiate screen sharing. You will be presented with a window displaying all the available options for sharing. This window will list any displays connected to your device (i.e., Desktop 1, Desktop 2), which will broadcast everything on the selected desktop.

share presentation on teams without showing notes

Sharing your entire screen may be the best option if you intend to switch between applications during your presentation. When sharing media, like a video or audio clip, toggle the option to Include computer sound .

share presentation on teams without showing notes

Teams will also list options for sharing any specific windows currently open on your PC, allowing you to only broadcast a specific application and hiding the rest of your desktop from view. If you want to only display your presentation file, ensure the PowerPoint presentation is open prior to clicking the Share Screen button .

share presentation on teams without showing notes

Upon sharing your screen, the Teams interface will minimise so you can better view your shared content. There will be a small Teams window at the bottom of your screen where you can see the active speaker and use basic meeting controls.

share presentation on teams without showing notes

There will also be a bar at the top of the screen allowing you to give control of the presentation to another participant or Stop presenting . If this bar disappears, hover your cursor at the top of your screen and it will unhide. Click the ‘ Pin ’ icon to keep the bar visible at all times.

share presentation on teams without showing notes

Please note: If you are sharing your web browser, Teams will broadcast any tab open on your screen to participants. Keep this in mind if you need to access personal information such as your email account.

When delivering a Teams presentation with multiple displays (i.e., two monitors connected to a PC or a laptop with external monitor), you may want to take advantage of the second display to monitor participants. By adjusting your PowerPoint settings to disable ‘Presenter View’ , you can utilise an additional display to open the Chat and Participants windows, or to view participant videos.

To disable Presenter View, open PowerPoint and select the Slide Show tab and then click Set Up Slide Show .

share presentation on teams without showing notes

In the options window, under Show type , select Browsed by an individual (window) , and click OK .

share presentation on teams without showing notes

When ready to present, click Play from Start to expand your presentation view. Rather than taking over both displays, your presentation will now display in a window that can be expanded and moved between your screens.

Select Share content in Teams and select your PowerPoint presentation from the list of windows to share . Open the main Teams meeting window after sharing your screen and move it to your second display. You can now monitor the chat and manage participants whilst presenting.

If you do not want to share your PC screen when presenting, you can upload and share a PowerPoint file directly in Teams. This can be advantageous when you do not have a strong internet connection or if you have multiple presenters who will need to control the slides during the session.

Click the Share content icon at the top of the meeting window and select Browse my computer to upload a file (or select Browse OneDrive if your presentation is located in your QMUL Office 365 account).

share presentation on teams without showing notes

In the file browser , locate the presentation file on your PC and click Open . It may take a few moments for Teams to upload and convert your presentation file.

share presentation on teams without showing notes

When the presentation has been shared, you will have a set of PowerPoint controls at the bottom of your slides. Use these options to move between slides , open grid view to quickly jump between slides, select a laser pointer , or one of the pen tools to annotate your slides.

share presentation on teams without showing notes

Click the ‘ … ’ More actions icon to switch between single slide and presenter view, or to view the slides in high contrast mode (which may be helpful in certain instances for accessibility purposes).

share presentation on teams without showing notes

In presenter view, you will see any presenter notes displayed on the right side of your presentation.

share presentation on teams without showing notes

At the top of the window, there is a ‘eye’ icon which you can click to toggle to allow or prevent participants from moving through your shared presentation on their own . Click Stop presenting to end the presentation.

share presentation on teams without showing notes

Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: [email protected] . Alternatively you can also request a particular guide or highlight an error in this guide using our guides request tracker.

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EasyTweaks.com

How to share PowerPoint presentations in Microsoft Teams?

Here is a question from Wendy:

Hello folks, i work as a consulting in an IT software firm. So far used Webex and now transitioned to Microsoft Teams. I understand that there are several techniques to share pptx slides in Microsoft Teams for Windows. Specifically i am interested to share my presentation without showing the presenter notes to the participants (i still would like to view my notes though). One extra requirement is to be able to view the participants list and video feed of those connecting using their cameras. Any pointers are appreciated.

Thanks for the question. There are several ways to show your slides in a Teams meeting. We’ll focus on the most prevalent ones.

  • Using the PowerPoint Slide view shared over Teams.
  • Using your PowerPoint Presenter View and two screens
  • Using the Microsoft Teams PowerPoint live sharing

Note: We developed this answer using Windows but this will work almost perfectly in PowerPoint and Teams for macOS.

Share the PowerPoint Slide View

This is probably the simplest and most straightforward option for sharing slides.

  • First off, open PowerPoint and load your presentation.
  • Then start or connect to your Teams meeting from your Calendar; or start a new Team meeting.
  • Use the Teams share tray to start sharing your desktop.

share presentation on teams without showing notes

  • Then pick the Screenshare (Desktop/Window) option.

share presentation on teams without showing notes

  • Choose to share the content of one of your screens or the relevant PowerPoint presentation window.
  • Hit Share .
  • Back to PowerPoint, move to Slide Show view by clicking F5. This will allow to share your PowerPoint presentation in full screen mode.

Summary : Note that although this method is pretty simple it has shortcomings. Unless you have two screens you won’t be able to access your notes. You won’t also be able to view the Teams meeting controls when presenting, so you’ll be able to display the participants list or access the meeting chat while presenting.

Present your slides using Presenter View

If you have two screens you are able to use the PowerPoint presenter View.

  • Open PowerPoint and load your Presentation slides.
  • From the PowerPoint Ribbon hit Slide Show .
  • Then in the Monitor section tick Use Presenter View .
  • Then hit F5 (or select Slide Show and then From Beginning ).
  • Now access your Teams meeting from your Teams or Outlook Calendar.
  • In the Teams Meeting controls sharing tray , select Screenshare and then select the monitor that displays your slide in full screen.
  • Hit Share , and present your slides.

Summary : This is a more robust method, which allows you to see your notes when presenting, but it requires more than one screen. It also doesn’t allow you to access the Teams user interface and view the participants list etc’.

Using PowerPoint Live to present in Teams

You can now use PowerPoint live capability to improve your presentation delivery in Teams.

  • First off, upload your Presentation to a Teams channel or OneDrive.
  • Then access your Teams Meeting from Outlook or the Teams Calendar.
  • Next, from the meeting control, select the PowerPoint presentation you would like to share. In the example below, we have only one presentation available named Share.pptx.

share presentation on teams without showing notes

  • If you see your Presentation in the list, you can use the Browse button (as shown above) to either upload a presentation to Teams, browse from existing presentations shared in your Channel or pick one from OneDrive.
  • Once the presentation is picked you’ll see your Teams live PowerPoint view.

share presentation on teams without showing notes

  • As you can see, the presenter view in Teams allows you to access the your notes. Obviously the meeting participants will see the full screen view . Note that both you and participants will be able to move back and forth between the slides as needed.
  • You can use the Teams meeting controls (from the lower part of the screen) to view the Team conversation and participant list.

This capability is a very cool option for presenters. Main drawback being that given the fact that it currently leverages the web version of PowerPoint, there might be some features and animations that might not fully work in PowerPoint live.

Follow up learning

How to find conversations not visible in the Teams chat app?

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How to View Notes in PowerPoint While Presenting on Teams

A laptop screen with a powerpoint presentation open

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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share presentation on teams without showing notes

  • Start the presentation and see your notes in Presenter view Article
  • Add speaker notes to your slides Article
  • Rehearse and time the delivery of a presentation Article
  • Record a slide show with narration and slide timings Article
  • Print your PowerPoint slides, handouts, or notes Article
  • Create a self-running presentation Article

share presentation on teams without showing notes

Start the presentation and see your notes in Presenter view

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

If you're using PowerPoint 2013 or a newer version, just connect the monitors and PowerPoint automatically sets up Presenter View for you.

If Presenter view appears on the wrong screen, you can swap the display quickly .

Turn off Presenter view if you prefer not to use it.

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Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning .

Start a slide show from the beginning.

Use the controls in Presenter view

To move to the previous or next slide, select Previous or Next .

Presenter View - Back and Next buttons

To view all the slides in your presentation, select See all slides .

Click Slide Navigator to view all slides

Tip:  You’ll see thumbnails of all the slides in your presentation (as shown below), making it easy to jump to a specific slide in the show.

A grid with thumbnail images of all slides in the presentation.

To view a detail in your slide up close, select Zoom into slide , and then point to the part you want to see.

Zoom into the slide

For more details on zooming in, see Zoom in to part of a slide .

To point to or write on your slides as you present, select Pen and laser pointer tools .

Use the pen or laser tool to point to or write on slides

Press the Esc key when you want to turn off the pen, laser pointer, or highlighter.

To hide or unhide the current slide in your presentation, select Black or unblack slide show .

Black or unblack a slide

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Swap the Presenter view and Slide view monitors

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top of Presenter view, select Display Settings , and then select Swap Presenter View and Slide Show .

Display Settings in Presenter View

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to your presentation see  Add speaker notes to your slides.

share presentation on teams without showing notes

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

To change the size of the panes in Presenter View, point your mouse at the vertical line that separates them, then click and drag.

Tip:  If you don't need to see the current slide in Presenter View at all, and would like your notes to be larger, drag that vertical separator line all the way to the left.

Turn off Presenter view

If you want Presenter view turned off while you are showing your presentation to others:

On the Slide Show tab of the ribbon, clear the check box named Use Presenter View .

The Slide Show tab in PowerPoint has a check box to control whether Presenter View is used when you show a presentation to others.

Keep your slides updated

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, selecting Set Up Slide Show , and checking the box for Keep slides updated .  

The Show options group of Set Up Slide Show with Keep slides updated enabled.

If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show options button (which looks like three dots) and on the menu make sure Keep Slides Updated is checked.

The More slide show options menu in Presenter view.

Using a laser pointer on your smartphone when presenting in PowerPoint

To start using Presenter view, select Slide Show > Presenter View .

Presenter View on the Slide Show tab

To move to the previous or next slide, select the Previous or Next arrow.

Navigation buttons in Presenter view.

To turn off the pen, laser pointer, or highlighter, press the Esc key.

To make the screen black or to un-black the screen, Press b on the keyboard.

Toggle subtitles on or off in Presenter view.

Extend your Mac desktop to the second monitor

On the Apple menu, select System Preferences .

Open the Displays app.

Click the Arrangement tab in the dialog box.

Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top left of Presenter view, select Swap Displays .

When your computer is connected to a projector and you start Presenter View, it appears on your computer's screen, while only the slides appear on the projector screen.

Presenter view includes a pane for speaker notes on the right and a navigation pane at the bottom.

The notes appear in a pane on the right:

The text wraps automatically, and a vertical scroll bar appears if necessary.

You can edit the text in the Notes pane.

You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Font-size controls for the Notes in Presenter view.

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.

Turn off Presenter view before a presentation begins

On the PowerPoint menu, select Preferences .

In the PowerPoint Preferences dialog box, under Output and Sharing , click Slide Show .

In the PowerPoint Preferences dialog box, under Output and Sharing, click Slide Show.

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

Close the dialog box.

Turn off Presenter view during a presentation

At the top of the Presentation view window, click Use Slide Show .

Turn off Presenter view during a presentation by selecting "Use Slide Show" at the top of the Presenter view window.

This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 for Mac you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, and checking the box for Keep Slides Updated .  

The slide show tab of the ribbon showing "Keep Slides Updated" selected.

Create a self-running presentation

Record your slide show

Keep slides updated

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  1. Hide Notes Pane when sharing Powerpoint slide in Teams

    Thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back.

  2. How to Share PowerPoint On Teams without Showing Notes

    Step 1: Open your presentation in PowerPoint that you want to share. Step 2: Connect with your team using Teams or start a new meeting. Step 3: Go to the Share option in Microsoft Teams. Step 4: Select the Window option. Step 5: Choose the PowerPoint presentation window to share and click the Share button.

  3. 7 Options for Sharing PowerPoint Slides in Teams

    In this article I am using the Teams app in Windows 10. The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you ...

  4. How to Share PowerPoint Without Showing Notes (Step-By-Step)

    Let's learn how to remove notes from PowerPoint before sharing the file with others: Step 1: Launch PowerPoint and access the "File" tab in the screen's upper left corner. Step 2: Navigate to the left sidebar and click "Info", then select "Check for Issues". Step 3: In the Check for Issues drop-down menu, choose "Inspect Document", this ...

  5. Share slides in Microsoft Teams meetings with PowerPoint Live

    Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...

  6. How to present PowerPoint in Microsoft Teams: See notes ...

    This video shows you how to present your PowerPoint deck in Teams without losing visibility of your meeting - using PowerPoint Live you can present your deck...

  7. Share content in Microsoft Teams meetings

    Desktop Mobile. To share your screen in a meeting, select Share content in your meeting controls. Then, choose to present your entire screen, a window, a PowerPoint file, or a whiteboard. In Teams on the web, you'll see the following when you select Share content :

  8. Seeing your Speaking Notes in PowerPoint while presenting slides in

    Step 3: Display the notes and slides on your screen. Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages.

  9. How to Share PowerPoint on Teams: A Step-by-Step Guide

    Here's a detailed step-by-step guide on how you can share PowerPoint live in team: Step 1: Navigate to the share button if you are already in a Teams meeting. After selecting the Share, click on the PowerPoint Live section. Step 2: Under the PowerPoint Live section, you must choose the PowerPoint file you want to present to the team.

  10. How to share PowerPoint slides on Teams

    In a Teams call of any kind, there will be a top banner that has the following options. To share your screen, click on the share icon on the far right, just before the Leave button. This will then present the following options: Select Window (the number in brackets is the number of windows you have open). This will then display a list of all ...

  11. Sharing a PowerPoint presentation in Teams

    Rather than taking over both displays, your presentation will now display in a window that can be expanded and moved between your screens. Select Share content in Teams and select your PowerPoint presentation from the list of windows to share. Open the main Teams meeting window after sharing your screen and move it to your second display.

  12. How to Share PowerPoint Presentation on Teams

    Step 1: Join a Teams meeting. Step 2: Hit Share to start sharing. Step 3: Go to PowerPoint and select a recent presentation or click on browse to upload a new one. The program will display your presentation using PowerPoint on the Web in Slide Show mode. You will have access to all of Microsoft Teams' controls during your presentation and save ...

  13. Complete Guide to Presenter View in Teams

    Mac - 2 screens. Summary of steps. Connect a second display (here are nine options for a second display) and extend your displayArrange the displays in the Mac OS and PowerPoint to match the physical setup; Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes)

  14. How to share PowerPoint presentations in Microsoft Teams?

    Specifically i am interested to share my presentation without showing the presenter notes to the participants (i still would like to view my notes though). ... As you can see, the presenter view in Teams allows you to access the your notes. Obviously the meeting participants will see the full screen view. Note that both you and participants ...

  15. Present from PowerPoint Live in Microsoft Teams

    Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...

  16. How to View Notes in PowerPoint While Presenting on Teams

    Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let's explore the step-by-step process of how to view notes while presenting on Teams. Step 1: Open your PowerPoint presentation and select the "Slide Show" tab on the top menu bar. Step 2:

  17. Start the presentation and see your notes in Presenter view

    Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.

  18. Presenter View in Teams (Windows, 1 screen)

    In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. Presenter View takes up the whole screen, so you will not see the controls for your Teams meeting. Presenter View Preview always starts ...

  19. How to access your notes when presenting in a Microsoft Teams ...

    Learn how to access your notes when presenting in a Microsoft Teams meeting. In this video, I will show you how to view your notes privately, when sharing yo...

  20. See your notes while sharing slides in Teams or Zoom; Issue #469 July

    Step 3: Display the notes and slides on your screen. Open the PDF file you saved in step 1 above. Arrange it beside the PowerPoint window. Start the PowerPoint Slide Show and in Teams or Zoom just share the PowerPoint window, not the full screen. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages.