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A Comprehensive Guide: How to Write a Sick Leave Application (+ 5 Sample Letters)

When unexpected illness strikes, it’s important to prioritize your health and take the necessary time off work to recover. One of the most common ways to inform your employer about your absence is by writing a sick leave application. In this blog post, we will provide you with a comprehensive guide on how to write an effective sick leave application, along with five sample letters to help you in different scenarios.

Understand Your Company’s Sick Leave Policy: Before writing a sick leave application, familiarize yourself with your company’s sick leave policy. Check whether there are any specific guidelines or procedures you need to follow. It’s essential to adhere to your organization’s protocols to ensure a smooth process.

Use a Professional Format: When writing a sick leave application, maintain a professional tone and format. Include the current date, recipient’s name, designation, company name, and address. Use a polite and concise language to convey your message effectively.

Provide a Clear Subject Line: Include a subject line in your application to ensure it gets the attention it deserves. Mentioning “Sick Leave Application” or “Request for Sick Leave” in the subject line can help the recipient quickly identify the purpose of your email.

Begin with a Polite Salutation: Start your sick leave application with a polite salutation addressing the concerned person or department. If you are unsure about whom to address it to, consider using a generic salutation such as “Dear [Department Name]”.

State the Purpose and Duration of Your Leave: Clearly state the reason for your absence and the duration of your sick leave in the body of your application. Be honest and straightforward about your illness, but remember to maintain a professional tone. If necessary, provide any supporting medical documentation to strengthen your case.

Offer to Delegate Responsibilities: Show your commitment and dedication by offering to delegate your responsibilities to a colleague during your absence. This helps alleviate any concerns your employer may have about unfinished tasks or projects.

Express Gratitude and Provide Contact Information: Conclude your application by expressing gratitude for the understanding and support of your employer. Additionally, provide your contact information, such as your phone number or email address, so that you can be easily reached if needed.

Use Proper Closing and Signature: End your sick leave application with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and signature. If submitting a physical copy, sign the letter by hand. If emailing, you can use a digital signature or type your name.

Sample Sick Leave Application Letters:

  • Simple Sick Leave Application:

Dear [Supervisor/Manager],

I am writing to inform you that I am feeling unwell and unable to come to work for the next two days, from [start date] to [end date]. I have seen a doctor who has advised me to take some rest and undergo a treatment regimen. I will provide you with the medical certificate upon my return.

I understand that my absence might cause some inconvenience, but I have already informed my team members about the pending tasks, and they are ready to cover for me during this period. I will be accessible via email if there are any urgent matters that require my attention.

Thank you for your understanding and support. I assure you that I will complete any pending work as soon as I return.

[Your Name]

sample of sick leave application letter

  • Extended Sick Leave Application:

Dear [HR Manager],

I hope this email finds you well. I am writing to inform you that I have been diagnosed with a severe illness that requires an extended period of rest and medical treatment. My doctor has advised me to take a sick leave of four weeks, starting from [start date] to [end date].

I understand that my absence may pose some challenges, but I have already discussed this matter with my immediate supervisor, who has assured me of arranging suitable coverage during my absence. I will be in touch with my colleagues and provide assistance remotely whenever possible.

Please find attached the medical certificate detailing my diagnosis and treatment plan. I will keep you updated on my progress and any changes in the expected duration of my leave.

Thank you for your understanding and support. I look forward to returning to work once I have fully recovered.

Best regards,

sample of sick leave application letter

  • Sick Leave Application for Surgery:

I am writing to inform you that I will be undergoing surgery on [date]. As a result, I will need to take a sick leave for approximately [duration]. The surgery has been recommended by my physician, and it is essential for my overall health and well-being.

I have already discussed this with my team members, and they have agreed to handle my responsibilities during my absence. I have complete faith in their capabilities to ensure a smooth workflow.

Please find attached the relevant medical documents, including the doctor’s recommendation and the surgery appointment letter. I will be available for any urgent matters that require my attention via phone or email.

Thank you for your understanding and support during this time. I will keep you informed about my recovery progress and provide an update on my return as soon as possible.

sample of sick leave application letter

  • Sick Leave Application for a Family Emergency:

I regret to inform you that an unexpected family emergency has arisen, requiring my immediate attention and presence. My [relation], [family member’s name], has fallen seriously ill, and I need to provide them with care and support during this difficult time.

I am requesting a sick leave of [number of days] starting from [start date] to [end date]. I understand the inconvenience this may cause, but I have discussed the situation with my colleagues, and they have agreed to assist in managing my workload during my absence.

Please find attached the necessary documentation, including the medical reports and hospital admission details. I will be reachable via email if any critical matters arise that require my attention.

Thank you for your understanding and consideration in this matter. I will keep you updated on any changes in the situation and my availability to return to work.

sample of sick leave application letter

  • Sick Leave Application for Mental Health:

I hope this email finds you well. I am writing to inform you that I am struggling with my mental health and need to take a sick leave to prioritize my well-being. I have been advised by my therapist to take a break for [number of days] starting from [start date] to [end date].

I understand that mental health concerns are often stigmatized, but it is crucial to address them promptly. I have informed my trusted colleagues about my situation, and they have kindly agreed to manage my workload during my absence.

I believe that taking this time off to focus on self-care will allow me to return to work with renewed energy and productivity. I appreciate your understanding and support during this challenging time.

Thank you for your consideration.

sample of sick leave application letter

Conclusion:

Writing a sick leave application requires a professional approach while conveying your genuine need for time off due to illness. By following the tips and utilizing the sample letters provided in this comprehensive guide, you can effectively communicate your absence to your employer and ensure a smooth transition during your sick leave. Remember, your health should always be a priority, and taking time off to recover is essential for your well-being and productivity.

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  • Career Advice
  • How To Write a Sick Leave...

How To Write a Sick Leave Letter (with Template and Example)

11 min read · Updated on October 17, 2023

Ken Chase

The next time you're sick, don't just call in - send an excuse letter for your absence too

In a perfect world, no one would ever need to take time off from work due to illness or injury. Unfortunately, however, there are a whole host of ailments that can force employees to call in sick with little warning. Most employers understand this simple fact, and few expect or want you to show up with an illness that could get others sick. But how should you handle those absences? Is it enough to simply call your employer or should you also provide an excuse letter when you're absent?

In this post, we'll explain why you should always try to provide an excuse letter for your absence. We'll also provide some helpful tips to guide you as you create your own formal excuse letter for being absent and provide an example of an absence excuse letter. Finally, we'll include a template that can be customized for your own absence letter needs.

Do you need an excuse letter when you're absent?

Before we begin, it might be helpful to address the question of whether you even need to send a formal excuse letter when you're absent from work. The simplest answer is a resounding yes . While many employers will allow you to simply call in or notify them via an app on your phone, you should always try to send a separate and more formal excuse letter too.

It's common courtesy to provide at least some details about your need for an absence, and a letter - even if it's sent by email - is the most professional way to achieve that goal. There are several benefits to sending such a letter, some of which include:

Your formal sick leave letter can provide some explanation for your absence, which employers will always appreciate .

A thoughtful letter that includes some measure of regret for the absence can make a positive impression on employers and help to maintain good relations with the company.

Many employers will want some form of documentation, which you will need to submit to them anyway. You should accompany that documentation with a professional sick leave request.

Tips for writing a formal excuse letter for being absent

It's always helpful to follow some simple guidelines when you're interacting with your employer and that's true in this instance as well. When you find yourself in a position where you need to send an excuse letter when you're absent, following these tips can help you ensure that you make the right impression.

Act promptly

As soon as you know you're not going to be able to make it to work, notify your employer. The last thing any employer wants to experience is receiving a notification after you've been missing for several days. As a rule, make sure that you or someone else contacts them by phone or email as soon as you know you're going to be absent. You can follow up with your sick leave letter later, if you plan to be gone for several days. That immediate notification is critical, though, so make sure that it occurs as promptly as possible.

Be sincere and apologetic

One of the most important things that you can do in any excuse letter for an absence is acknowledge how it inconveniences your employer. Yes, you have a human right to take a sick day when you're ill, but that doesn't mean that the company isn't negatively impacted by your absence. A sincere acknowledgment of that fact can help to maintain good will . For example, you might say:

“I know that my illness couldn't have come at a worse time for the team, and sincerely hope that it doesn't cause too much disruption for our current project. I hope to be up and around and back at work by [date], so please let me know if anyone has any questions that I need to answer in the meantime.”

Give a reason for the absence

Obviously, you have a right to some level of basic medical privacy, so we're not suggesting that you go into concise detail about your sickness, injury, or other reason for being absent. However, it's customary to provide some minimal level of explanation for an absence. If there are tests that need to be performed or sensitive treatments that you need to undergo, you do not need to disclose that information. However, if you're sick or have been diagnosed with a disease or other malady, there is little harm in telling your employer.

Set clear expectations for your return

Your letter should also try to provide some type of timeline for your anticipated return. Obviously, that's something that may be difficult to estimate, especially if you're suffering from any serious illness. However, it's polite to at least let your employer know what the current expectations might be. If your Doctor has said that you require physical rehabilitation, a period of bed rest, or some other lengthy recovery process, notify your employer.

Of course, there will be times when even your Doctor cannot forecast a reasonable timeline for recovery. If that's the case, you should provide your employer with some advance warning that your leave of absence may require more time away from work than anyone expects. Obviously, the most important thing is that you have time to recover from your condition, but it's still important to communicate as honestly as possible with your employer.

Follow up as necessary

You may need to send more than one excuse letter when you're absent for an extended period. Your employer will need to be kept informed about your recovery progress, so check in periodically with new communications to provide those updates. Unless you know for certain that you'll be able to return to work on a certain date, always provide anticipated return dates - while noting that everything is contingent on your Doctor's assessment of your recovery.

How to write the excuse letter for absence

With those basic tips in mind, let's examine a step-by-step process for writing your own sick leave letter. By following these simple steps and referring to the examples and template below, you should have no problem creating your own professional excuse letter when you're absent.

Use a professional format

Do not send your employer a letter with fancy fonts or colorful graphics. Keep it simple, professional, and easy to read. Use a normal font like Arial, Calibri, or Times New Roman, set to 11- or 12-point size. That will ensure that the letter is clear and pleasing to the eye.

Date each letter that you send

Don't forget to date the letter so that everything is well documented when your employer files the document in your employee records.

Use the recipient's contact information

To properly address your letter, you should use the recipient's full contact information - including their full name and title, company address, department, city, state, and zip.

Use formal greetings

Always greet the recipient with a standard “Dear [Mr. / Ms.] [Contact name] format. Even if you're on a first name basis with the contact, you should still stick to a more formal approach with this type of notification, to ensure that you appear as professional and respectful as possible.

Compose the body

The body of the letter may be as simple as a single paragraph - for example, if you plan to miss only one day - or it may require several paragraphs. Begin by diving right into the most important detail: your absence. This should be a direct statement that notifies your employer that you will be out of the office due to an illness or injury. It should also include some estimate of how long you expect to be gone, while noting that your return is dependent on your recovery progress.

For any absence that lasts longer than a day or two, it can be helpful to provide any pertinent information about your current workload, particularly if anything needs to be completed before your return. Depending on how sick you are, you may also want to let your employer know that you will be available to provide information to assist your colleagues and team.

Thank them for their consideration

Once those primary concerns are addressed, you should include some acknowledgment of the impact your absence may have on the company. Apologize for the inconvenience and express gratitude for the company's consideration of the matter. This is also a good place to note the inclusion of any documentation that your Doctor may have provided.

Simply close with the customary “Sincerely” or “Best regards” and sign the letter. This can be done by simply typing your name if you plan to send the message via email. If you're mailing it, though, you'll need to type your name below your handwritten signature. Given how slow postal mail can be, however, it's usually recommended that you just email your employer.

Examples of excuse absence letters

To give you an idea of what this type of excuse letter for an absence might look like, we've included an example that you can review at your leisure. Either use it as inspiration or customize parts of it to help you create your own message.

October 12, 2023

Mr. Sam Smith, Marketing Head

5555 Any Street Drive

Anytown, Anystate, 00000

Dear Mr. Smith,

I hope this letter finds you well. I am writing to inform you that I have contracted bronchitis and will need to be away from work for the next five days while I complete recover. I know that it is short notice and apologize for the disruption that it may cause to the team and our company.

If my Doctor's treatment plan works as he expects, I should return to work with plenty of time to complete the ABC project that we've been working on. However, if anyone there needs my input before my anticipated return, please have them contact me at 555-555-5555. While I will be resting to recover as quickly as possible, I don't want my illness to present an obstacle to our success.

Though I will be in bed throughout much of this recovery process, I will forward my work email to my phone so that I can be reached in emergency situations. If nothing changes, I expect to be back at work on the 17 th .

I appreciate your concern and understanding and look forward to returning to my duties as quickly as I can. I have attached documentation from my Physician, including office notes from my visit with him today.

Tom Thompson

Excuse letter for absence template

[Mr. / Ms.] [Contact last name], [Contact title]

[Company address]

[Company city], [Company state] [Company zip]

Dear [Mr. / Ms.] [Contact last name],

I hope this letter finds you well. I am writing to inform you that [briefly describe your illness or injury, and your need for an absence]. I apologize for any inconvenience my absence may cause for the team.

According to my doctor, I should be able to return to work by [estimated date of return]. If that expectation changes for any reason, I will notify you as quickly as I can.

[If you may be able to help your team from home, say so. Alternatively, provide any necessary details the company may need to know about your current workload - especially any projects that may have looming deadlines.]

I appreciate your understanding and look forward to recovering quickly and returning to my job. I am including documentation from my Doctor with this letter.

[Your name]

Sometimes, common courtesy makes all the difference

Everyone gets sick from time to time and sometimes that means missing work. As a professional, however, you should never miss work without notifying your employer. When you send an excuse letter when you're absent for illness, you're also sending your employer a message about the type of employee you are. You're telling them that you're a professional who takes their job and career seriously.

Is your resume conveying the right message to employers? Get a free resume review from our team of experts today to make sure that you're always making the best possible impression on employers.

Recommended reading:

Improve Your Self Management Skills to Enhance Your Career Development

5 Ways to Deal with New Job Anxiety and Stress

9 Things to Do on Your Day Off to Really Recharge

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Home » Job Tips » Career Advice » Application For Sick Leave

Sick Leave Application For Office (with Format & Samples)

Sick Leave Application For Office

When sickness gets in the way, it is essential to take sick leave.  But to take a leave from work due to an illness, you must write an application to inform your employer about your absence. You should also be familiar with the company’s sick leave policy, such as how many days of sick leave you are entitled to, how much notice you need to give before taking sick leave, and what kind of proof of illness is required. 

To help ease the process of applying for sick leave, we have written this blog on the application for sick leave. We will explore sample applications for different scenarios and essential things to include in your letter for sick leave.

Table of Contents

Key Elements to Include in a Sick Leave Application for Office

A sick leave application is a letter written to inform your employer that you will be unable to work for a day or a certain period due to an illness or injury. It demonstrates your professionalism and allows the employer to assign your work to other employees for the smooth functioning of operations.

  • Reason for Your Absence- It is important to state the reason for taking sick leave. This gives your employer an idea of how long it will take you to recover and rejoin. 
  • Duration of Absence- Let your employer know how many sick days you will take to recover. This allows them to reorganize the team’s workload. Further, if you are absent from work for more than a day, let your manager know who will be acting as your backup.
  • Doctor’s Prescription – The HR department might need your medical records to approve your application for sick leave in case of a long period of absence. So, it’s a good practice to include important documents   
  • Provide Your Availability- Mention in your sick leave letter if you are open to responding to calls or emails occasionally or in cases of urgency at work. If your health does not permit you to do so at all, mention that as well.

Writing an application is part of professionalism and effective communication. You can improve your communication skills by taking a business communication skills course .

Find and Apply Banner

How to Write a Sick Leave Application?

Here is the basic sick leave application format from beginning to end:

1. Recipient’s Address

Start the application with the address of the recipient as follows-

[Recipient’s Name] [Company/College/University Name] [Company/College/University Address]

This will be followed by the subject line and then, a greeting .

2. Subject Line

The subject line of your leave application states what the letter is going to be about. If you send a sick application by email, then write the subject in the email’s subject line box. Here are two examples:

  • Leave Application Because of Flu
  • Sick Leave Letter For Taking 10 Days Off for Sudden Diagnosis of Illness

3. Greeting

Begin by addressing the concerned person with a greeting. The greeting format differs from a hard copy letter to a soft copy letter in an email.

If you are writing a letter on paper, use a standard letter format as follows –

Dear [recipient’s name] or Hello [recipient’s name].

This is the most important part of your application. The initial two sentences of the first paragraph of the body have to be clear. You should provide a specific reason for applying for sick leave and state the cause and expected days off.

Next, list the top priorities of work pending on your behalf and their current status. Also, name the person who will handle tasks when you are unavailable. If possible, mention your availability for urgent business calls. Provide a doctor’s note specifying missed work dates if necessary. Here’s how you can phrase the body of the letter:

This is to inform you that I have a migraine and I will not be able to come to work for the next three days.

I have informed Mr.X regarding the work that has to be done on an urgent basis, and i might be able to respond to calls or emails if my health permits or if my attention is needed on an urgent basis.

I request that you kindly accept my request for sick leave for the aforesaid period.

5. Express Gratitude

If you are informing your manager on short notice, thank your employer for their understanding and offer your apologies. For instance,

  • I appreciate your support
  • I thank you for understanding my situation
  • I apologize for the inconvenience caused on such short notice and thank you for your understanding.

6. Closing with Signature or Name

End the application formally with-

Yours sincerely,

You can also use other complimentary notes such as “Best Wishes”, “With Regards”, or “Yours Truly.”

7. Attach a Supporting Medical Document

Whether or not a doctor’s note stating your illness’ cause is required will depend on your company’s leave policy. Include it if required.

To know how to write a general leave application, check out the leave application for office format and samples.

Samples for Sick Leave Applications for Office

In this section, you will learn how to write sick leave applications for office various reasons and situations. These samples are references for you to use when writing an application.

Sick Leave Application for Office for One Day – Sample 1

This is a sample leave application in case a situation occurs when you get up in the morning and feel sick.

Jaundice Leave Application for Office – Sample 2

You require a long period of recuperation when you are sick with a chronic problem. Learn how to write an application for the same:

Sick Leave Application Due to Injury – Sample 3

In unfortunate circumstances, if you get an injury and want to take sick leave, follow this sample for reference.

Sick Leave Letter for Fever – Sample 4

Here is a sample application for leave of absence due to fever to use when you have a fever and cannot go to work.

Sick Leave Application to Care for an Injured Family Member – Sample 5

Here is a sample sick leave letter to use when you have to take care of an injured family member and are unable to come to work.

Sick Leave Application for Anxiety and Stress – Sample 6

Here is a sample application to take a sick leave when you are suffering from anxiety and stress.

You may be required to take sick leave on an urgent basis or for a long period, so you must send a well-written and apt application for sick leave. Use a formal tone of writing, and mention the reason and period of leave clearly and concisely. Include any relevant information related to your work so that your supervisor can take care of it.

Was the blog helpful in understanding how to draft a sick leave application for the office? Share your thoughts in the comments section below. Also, learn how to write a half-day leave application , in case you only want half a day off work due to sickness.

A sick leave format includes the recipient’s address, subject line, duration of leave, the reason for leave, status of pending work, return date, signature, and your name.

Sick leave application allows you to take time off work and focus on recovery from your illness or injury. It showcases that you are responsible as an employee. The application is important for the employer because they can manage and reassign your work accordingly until your return to the office.

Here is how you can write sick leave for two days, “ Dear [Manager’s Name] , I am writing to request a two-day sick leave from [date] because I am not feeling well due to a high fever and am unable to work. I have requested [Colleague’s Name] to help with my pending work in my absence. I will return to work on [date] . Kindly, grant me the leave. Thank you for your understanding.”

Some common mistakes to avoid when writing a sick leave application for the office are not proofreading the application, using a casual tone, sending the application late, and not including the relevant documents.

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sample of sick leave application letter

Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Sick Leave Application for Office: 20 Templates

Want to write a sick leave application for the office? We are giving you samples of ill-leave applications and letters for offices, companies, etc. More than 20 sample sick leave letters for the office are available in English.

Sample Sick Leave Mail to Manager

You can change to sick leave reasons and days as required in this application.

Dear Sir or Madam,

I am writing to request one day’s leave as I am feeling sick with fever, flu, and cough. I kindly request you to approve my leave for today (date).

Sincerely Yours,

[Your Name]

Short Sick Leave Letter for Office

I regret to inform you that due to a fever (or you can mention your specific illness), I will not be able to come to the office.

Therefore, I kindly request you to grant me leave for (day and date). I will be very thankful for your understanding.

Sick Leave Application for Teacher Due to Fever (leave for yesterday or the previous day)

Dear Madam,

I hope this message finds you well. Yesterday, I was unable to attend school due to fever and sickness. Therefore, I kindly request you to approve my one-day leave for yesterday (date). Your understanding in this matter will be greatly appreciated.

Not Feeling Well Leave Letter for Office in Email (want to go for a checkup)

I hope this message finds you well. I am writing to inform you that I am experiencing severe pain in my stomach. Despite taking medicine, the condition has worsened, and I couldn’t sleep the entire night. In view of this, I request you to kindly grant me leave for today (day and date) so that I can go for a medical checkup. Your consideration in this matter would be highly appreciated.

Application for Sick Leave Mail for Office by Parents for Son

Dear Sir/Madam,

I hope this letter finds you well. My son, (Name), is an employee in your esteemed company. Unfortunately, he fell ill and had to be admitted to the hospital, which led to his absence from the office for three days.

I kindly request you to grant him paid sick leaves from (date to date). Your understanding and support in this matter will be highly appreciated.

Yours Sincerely,

(Your Name)

Official Sick Leave Application for Office Fever and Flu (leave for a few days with handing over responsibilities to a colleague)

[Name of Person (To Attention)] [Designation of the Person] [Company/Organization]

I hope this message finds you well. I am writing to inform you that my health is not well, and I am currently suffering from fever and flu. Due to this, I will be unable to come to the office from (date to date). Following the doctor’s advice, I need to take rest and recover properly before resuming work.

During my absence, I have asked [colleague’s name] to assist with checking on my clients, and I will try to check my email periodically for any urgent matters.

Kindly grant me leave for the mentioned period. If you require any additional information or assistance, please do not hesitate to let me know. Your understanding and cooperation in this matter will be highly appreciated.

Sample Ill Leave Email for Office Employee Due to Dengue Fever (three weeks leave)

I hope this message finds you well. I am writing to inform you that I have been unwell for the past three days, and today I visited the hospital for a blood test. The test results revealed that I am suffering from dengue fever/flu, along with cough and high temperature. The doctor has advised me to take at least three weeks of bed rest for proper recovery.

Given my current health condition and the level of weakness, I believe it would not be feasible for me to come to the office or work during this period. Therefore, I kindly request you to accept my sick leave application and grant me leave for three weeks from (date to date). Your understanding and support in this matter will be highly appreciated.

Thanks and Regards,

Medical Leave Letter Format for Office Due to Backache

I am writing to inform you that last night, I accidentally fell from the stairs at my home, resulting in a severe backache and painful bruises. Due to this unfortunate incident, I am experiencing considerable discomfort.

In light of my condition, I kindly request your permission to take a leave for today, (Date), in order to rest and recover. I assure you that I will resume work tomorrow once I am feeling better.

Thank you in advance for your understanding and consideration.

Paid Sick Leave Application for Employee Due to Fever, and Sore Throat

I hope this message finds you well. I am writing to request sick leave for three days. I have come down with a fever and a sore throat, and upon consulting the doctor, they have prescribed medication and recommended three to four days of rest for a full recovery.

Therefore, I kindly request three consecutive days of paid sick leave from (date to date) to allow me to recuperate and return to work in good health.

Sick Leave Application Format for Employee in Email Due to Pain in Body, and Weakness

Dear Manager,

I hope this message finds you well. I am writing to inform you that I have been unwell for the past two days, which has resulted in my absence from the office. Today, I visited a doctor, and they advised me to take at least three or four more days of rest due to body pain and weakness.

Considering my health condition and the need for proper rest, I kindly request your approval for leave from (date to date). I assure you that I will resume work as soon as I am fit to do so.

Thank you for your understanding and support.

Sincerely yours,

Sick Leave Email Format for Office Due to Sickness, Flu, Cough, and Temperature

I am (your name), and I am writing this email to request a leave of two days due to sickness. I am currently experiencing flu, cough, and a high temperature. As a result, I am currently in the hospital for a checkup.

The physician has assured me that I should be feeling better by tomorrow. If my health improves as expected, I will be able to attend the office the day after tomorrow. However, in the event of any change in my condition, I will promptly inform you through email or SMS.

Thank you for your understanding.

Application for Paid Sick Leave for Employee Due to Food Poisoning

Dear General Manager,

I hope this email finds you well. I am writing to inform you that I am unwell today due to food poisoning, which has caused weakness and sickness since yesterday. As a result, I will not be able to come to the office.

I kindly request your approval for at least two days of paid sick leave, as per our company’s policies, from (date to date). I would appreciate it if you could also inform the HR department of your approval for the leave.

Thank you for your understanding and prompt action.

Sick Leave Email Letter from Office Due to Fever

I cannot attend the office today due to sickness (high temperature, cough, and flu). I will visit the doctor for medication. Kindly consider this as my sick leave application. My wife will provide updates if needed. Please assign my tasks to someone in the office during my absence.

Sick Leave Email Letter from Office

Subject: Sick Leave

I hope this email finds you well. I am writing to inform you that I will not be able to attend the office today due to sickness. Since last evening, I have been experiencing a high temperature, cough, and flu symptoms.

I have decided to visit the doctor today for medication. As per the doctor’s advice, I am advised to rest until I am fully recovered. I apologize for any inconvenience caused by my absence.

I kindly request you to consider this email as an official sick leave application. Upon my return, I will fill out the necessary sick leave form as per the office procedure.

The expected recovery time is estimated to be two or three days, and I will keep you informed of any changes in my health condition. If needed, my wife will also provide you with updates through email.

During my absence, I request you to kindly assign my tasks to someone in the office so that work can continue smoothly.

Sick Leave Application Due to Fever for Employee

I regret to inform you that I have been suffering from fever since last evening, and I am unable to attend the office today. I felt unwell during work yesterday, and upon reaching home, my fever escalated, forcing me to rest.

Despite taking medication, my fever and weakness persist. I kindly request you to grant me leave for one day, dated (mention the date here). Your understanding in this matter would be highly appreciated.

Your Name Office H.R.

Sick Leave Application Sample for Office Due to Surgery of Stones in Bladder, and Kidney

I am writing to request a one-week leave due to my upcoming operation/surgery. After experiencing severe pain, my medical checkup revealed the presence of stones in my bladder and kidney. The doctor advised that I undergo the operation as soon as possible to prevent any further damage to the bladder.

I kindly request leave for five days, starting from Monday to Friday, for the operation. I plan to return to the office on the following Monday. Upon my return, I will provide my medical reports as evidence of this leave. I hope the company will consider this as informed leave, and I would be grateful if I could be paid for these days, as it is a natural sickness.

Sick Leave Application Sample for Employee in Office Due to Diarrhea (Bed Rest)

I am currently serving as the shift in-charge at Industrial Building no. 3. Today, I had to take leave from my duty at 11 o’clock due to sudden illness. I immediately visited the E.R., where the doctor diagnosed severe diarrhea and administered a drip to replenish my body fluids, which were below normal levels.

The doctor has prescribed medications and advised me to take complete bed rest for a minimum of seven days. Therefore, I kindly request you to grant me seven days of sick leave to ensure a full recovery. During my absence, I have designated Charlie, a junior shift in-charge, to oversee all operations and correspondence.

Yours truly,

Email Application for Leave to Take Rest Due to Sickness

I hope this letter finds you well. With due respect, I want to inform you that I have been experiencing a persistent headache since last evening, following a long journey to attend the meeting with our new client. Despite feeling fatigued, I chose to resume my duties promptly.

However, it has become evident that my body requires sufficient rest to perform at its best. Therefore, I kindly request you to grant me leave for two days, starting from tomorrow (date). Your cooperation and understanding in this matter will be highly appreciated.

Thanks for your consideration.

Application for Medical Leave from Office in Email Due to Knee Pain

I hope this message finds you well. I am writing to inform you that I have been experiencing pain in the upper end of my knee for the past two days. Today, I visited the hospital for a checkup, and the doctor strongly advised that I take bed rest for a minimum of two weeks before a follow-up examination. The doctor also prescribed medication for the same duration, and the results will depend on the bed rest.

In light of the doctor’s recommendation and for the betterment and speedy recovery of the knee’s inner side pain, I kindly request you to grant me a two-week leave. Your understanding and support during this time will be highly appreciated.

Thank you for your consideration.

Medical Leave Application Sample to Boss in Email Due to Kidney Pain

I am writing to respectfully request a leave of absence from the office. I am (Your Name) and currently employed as an Auditor in your esteemed company.

Regrettably, I have been experiencing severe pain in my right kidney, which prompted me to seek medical attention. Upon examination, the doctor diagnosed kidney stones that require immediate removal through surgery. As per the doctor’s advice, the operation is scheduled for next week.

Therefore, I kindly request a leave for the entire next week, from (Date to Date). During my absence, my assistant will be handling the matters in my stead. I am truly grateful for your understanding and consideration in granting me this favor. I assure you that I will return to work as soon as I am permitted by the doctor.

Thank you for your support.

Medical Leave from Office Email Due to Flu, and Sore Throat

Subject: Request for Two Day’s Medical Leave

I hope this message finds you well. I am writing to inform you that I have caught a bad flu and developed a sore throat due to the recent weather changes. As a result, I am experiencing severe body aches and discomfort, and I believe I need two days of rest to recover fully.

Therefore, I kindly request you to grant me medical leave from (date to date). I have completed the tasks assigned to me until today and have briefed my assistant on handling the office work during my absence.

Leave Application to Boss for Not Feeling Well Because of Flu, Cough & Temperature

I hope this email finds you well. I am writing to request leave for today. Unfortunately, I am not feeling well due to flu, cough, and a temperature. Despite taking medicine in the evening and morning, I am unable to attend the office.

Therefore, I kindly request you to approve one day’s leave for (mention the date here). If needed, I will submit another leave application for an extension.

Thanking you for your understanding.

Leave Application Format for office  for Not Feeling Well Due to Headache and Nausea

I am writing to request your kind consideration in granting me a leave of two days, from (Date to Date). I have been experiencing persistent headaches and nausea, which have affected my ability to work efficiently.

I assure you that I will promptly address any pending tasks upon my return. Your approval of these leave days would be greatly appreciated.

Half-Day Leave for Not Feeling Well from Office Due to Headache, and Low Blood Pressure

The Manager,

I am writing to inform you that I have not been feeling well since yesterday. I am experiencing headaches and low blood pressure, and I need to consult my physician. However, my physician is available only after noon.

Considering the circumstances, I kindly request a short leave for tomorrow. I will be reachable for any official matters if needed. Thank you for your understanding.

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Sick leave is one of the leave benefits that are provided by the company to allow employees to take time off from work when he or she is unwell and not in a state to work from the office. Sick leave could be a leave request made under the circumstances of a sudden illness or a pre-planned medical appointment.

Therefore in a situation like this, notifying your HR or your manager is recommended, as this allows them to make the necessary arrangements during your absence and ensure a smooth workflow in the office and within your team.

  • How to Write a Sick Leave Letter

When writing a sick leave letter, it is important to format the leave application that is concise, clear, professional, well structured, and uses formal language. Here are some quick tips to answer “How to write a sick leave letter”.

A sick leave application should be very well structured. Use a professional format to draft it which means a structured subject line, and a letter body containing the reason, start and end dates of your sick leave. Additionally, it’s important to express gratitude in your letter, thanking the employer for their understanding and support. 

Leave policies might differ for each organization. Some companies might ask for documents. In such cases, make sure to provide a doctor’s recommendation letter or medical certificate if required.

Your sick leave application should have start and end dates mentioned for your absence because this helps the manager plan out a smooth workflow during the time of your leave.

Your sick leave application should convey appreciation by thanking your employer for understanding and supporting you during these unforeseen circumstances.

It’s important to remember that leave policies can vary between companies. Therefore, before requesting sick leave, it’s advisable to review your company’s specific leave policies. This ensures that your leave request aligns with the guidelines and procedures set by your organization.

  • Sick Leave Application Samples

Here are a few sick leave application samples to help you draft a professional sick leave request.

Subject: Application for Sick Leave

Dear [Manager’s Name],

I am writing to inform you that I will be unable to come to the office due to a cold, fever, and fatigue.

After consulting with my doctor, it has been advised that I take complete rest for [No. of Leave Days]. Therefore, I kindly request to take a sick leave from, [Start and End Dates], to focus on my recovery.

I assure you that I will keep you updated on my health status and will provide any necessary documentation, such as a medical certificate, upon my return to work. I have also informed my colleagues about my absence and have delegated urgent tasks to [Name of Colleague] to ensure the deadlines are met.

I apologize for any inconvenience caused by my sudden absence and appreciate your understanding and support during this time. 

Kindly provide your approval.

[Your Name]

Subject: Sick Leave Request for 2 days

Dear [Manager’s Name],

I hope this email finds you well. I am writing to inform you that I am feeling unwell due to a viral infection. I request a two-day leave of absence from work, starting from [Date1] to [Date2], to recover.

I’ve informed [Colleague’s Name] about my absence and will ensure to complete any pending tasks to establish a smooth workflow during my absence. I will also be available on calls for any urgent requirements.

Thank you for your consideration. Kindly provide your approval.

Quick Note: The above email can also be considered and drafted as a request for a sick leave application for one day.

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10 Easy Formats for an Application for Sick Leave

Application for sick leave.

Are you struggling to decide whether or not to apply for sick leave? Are you worried about how you will craft an application for sick leave? Taking time off work due to illness can be a difficult decision, but it is crucial to prioritize your health and well-being. In this blog post, we will explore various formats and steps you can take to ensure a smooth and successful application. Keep reading to learn more and use our 10+ formats on how to apply for sick leave and get the support you need to recover and return to work feeling your best.

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What is a Sick Leave Application?

what is an application for sick leave

A sick leave application is a document used to request time off for medical reasons. This form is essential to fill out and provide to your employer in the event of an illness so that you can receive the appropriate benefits and time off. 

A sick leave application will vary depending on your company's policies, but there are some general guidelines to follow when filling out this form. We do share tips on this blog below.

This way, you can be sure to have everything in place and will be able to focus on getting better instead of scrambling to get your paperwork filed.

Reasons for taking a leave

There are many reasons why an individual might need to take a off. Some common reasons include:

  •  Illness, such as a cold, flu, or stomach bug.
  • The individual has been diagnosed with a medical condition and needs time to recover or receive treatment.
  • Chronic Health condition that requires regular treatment or management.
  • Injury or accident that requires time to heal.
  • The individual is caring for a family member or loved one who is sick or injured.
  • Mental health issues, such as depression, anxiety, or stress.
  • Pregnancy-related complications, such as morning sickness or gestational diabetes.

Formats for application for sick leave

Watch our videos to see some formats for sick leave

 We list down over 10 formats which you can use for various reasons. If you need more, simply email to us at [email protected] and we will email it to you.

Click here to Download all the samples of a sick leave application in a pdf. 

1. Sample - Sick leave application for office a week

(sick leave mail for office)

Dear [Employer/HR],

Subject : Leave request mail for sick leave

I'm writing to formally submit my sickness-related absence request due to unforeseen health issues. Over the past day, I've experienced severe health symptoms which have rendered me unfit for work. Given the circumstances, I feel it would be best for my recovery and overall well-being to take some health-related time-off .

After consulting my physician, it was recommended that I should rest and avoid strenuous activities for the next [specific number of days] days. I have attached the doctor's note submission for your reference. This medical recovery period will ensure that I can return to work in optimal condition and continue contributing effectively to our team.

Understanding the responsibilities of my role, I have taken steps to ensure minimal disruption during my absence. [Mention any specific arrangements, like "I have handed over my current project details to [Colleague's Name] to ensure continuity."]

I regret the inconvenience caused by this medical absence request . I assure you this absence due to health issues is essential for my quick recuperation. Once I regain my health, I will ensure to catch up on my tasks and responsibilities.

I kindly request you to consider my illness leave application and grant me the necessary leave. Additionally, I will submit the medical certificate post my visit to the doctor to further validate this temporary medical leave letter .

Thank you for understanding and supporting my health needs. Should there be any urgent requirements, I will do my best to be reachable, albeit sporadically, during this sick day email notification period.

Warm regards,

Casual Leave Application: The Secret to a Guilt-Free Day Off

Subject: Sick Leave Application

Dear [Recipient's Name],

I hope this email finds you well. I am writing to formally request sick leave from [start date] to [end date] due to a medical condition that requires me to take time off work for recovery.

As per our company's sick leave policy, I understand that I am required to submit a sick leave application in advance. I have attached the medical certificate provided by my healthcare professional to support my leave request. The medical certificate outlines my diagnosis and recommended period of rest to ensure a full recovery.

During my absence, I will ensure that my responsibilities are covered to the best of my ability. I will also provide any necessary assistance to my colleagues to ensure a smooth workflow during this period.

Your understanding and approval for the submitted sick leave application are respectfully requested. Rest assured, any pending work will be completed promptly, and ongoing tasks will be handed over before the commencement of the leave.  If necessary, I am available for a discussion to further discuss how to manage my workload during my absence.

Thank you for your attention to this matter. I appreciate your understanding and support during this time. I will ensure to keep you updated on my progress and provide any necessary updates on my return.

Looking forward to your positive response.

Attachments:

  • Medical Certificate

Also read our comprehensive blog with formats on how to apply for leave application from office

2. Sample sick leave application due to injury

(Feel free to adjust this format according to the specifics of the injury, the length of the leave, or the formality level of the organization.)

To: [Employer 's Name]

Subject:  Sick Leave request

I regret to inform you that I recently sustained an injury which requires immediate attention and a subsequent recovery period. Consequently, I am submitting this sickness-related absence request . The nature of my injury is such that it has rendered me temporarily incapable of fulfilling my duties effectively and warrants a health-related time-off .

Upon visiting my physician, I was advised to take [specific number of days] days off to heal properly and to undergo necessary treatments. To validate my condition, I have enclosed the doctor's note submission for your kind perusal. This prescribed medical recovery period is essential to ensure that I can make a full recovery and return to work without further complications.

Understanding the potential disruption this might cause, I have taken measures to ensure a seamless workflow during my absence. [For example, "I have briefed [Colleague's Name] about my ongoing projects and responsibilities."]

I deeply regret any inconvenience this medical absence request may cause. Please understand that this absence due to health issues , specifically my injury, is critical for my rehabilitation. I aim to recuperate quickly and return to my duties in a better state.

I humbly request your kind consideration of my illness leave application and grant me the necessary leave period. Once my treatment is complete, I shall also provide the medical certificate submission to formally document this temporary medical leave letter due to injury.

Thank you for your understanding and support during this challenging period..

11 Maternity Leave Application Formats to Make the Process Easier!

3. Sample - Sick leave application for office one day

(leave request mail not feeling well)

Dear Manager,

Subject : Request for sick leave for one day

I hope this message finds you well. Unfortunately, I'm not feeling my best today and need to submit a sickness-related absence request for a day. This health-related time-off is essential for me to recover and be fit to resume work by [next working day].

While I believe the issue isn't severe, taking a day off will ensure I prevent any potential complications, acknowledging the importance of a brief medical recovery period even for minor health concerns.

To minimize any disruption, I've made sure to address immediate tasks and will set up an out-of-office sick day email notification . Should there be a pressing matter, I will do my best to be reachable.

I regret any inconvenience this short absence due to health issues may cause and appreciate your understanding. I assure you that this illness leave application is solely for one day, and I anticipate returning to work fully recovered tomorrow.

Thank you for your consideration.

Sincerely, 

5 Samples to help you Ace your One Day Leave Application

4. Sample - Sick leave application for office due to fever

Subject: Request for sick leave due to fever

I am writing to formally request a sick leave of absence due to a high fever and associated symptoms that I have been experiencing since [yesterday/last night]. Following medical advice, I've been recommended to rest and recuperate at home to prevent the spread of illness and ensure a swift recovery.

Understanding the importance of maintaining workflow and meeting our team's objectives, I have taken steps to ensure a smooth transition during my absence. I have briefed [Colleague's Name] on my current projects and provided them with the necessary documents and information to cover my responsibilities effectively. Additionally, I have scheduled to complete all urgent tasks and will remain available via email for any critical issues or decisions that require my immediate attention.

I anticipate requiring [number of days] days to recover fully, with a tentative return date of [return date]. However, I will keep you informed of my recovery progress and provide a medical certificate for your records upon my return.

Thank you for considering my application for sick leave. I look forward to resuming my duties with renewed health and vigor.

No need to stress for fever, read and download for more than 10 formats on leave application for fever 

5. Sample sick leave application due to chronic issue

Subject: Request for Sick Leave

am writing to request a period of sick leave due to a flare-up of my chronic health condition, which has significantly impacted my ability to perform my duties effectively. Despite my best efforts to manage this condition, I have recently experienced a worsening of symptoms, necessitating immediate and focused medical attention.

Given the nature of my condition and following my healthcare provider's advice, I believe it is necessary to take time off to undergo treatment and ensure proper recovery. This step is crucial not only for my health but also to maintain the quality of my work upon my return.

I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave.

To minimize disruption, I have prepared a handover document detailing the status of my current projects, upcoming deadlines, and recommended next steps. I have also coordinated with [Colleague's Name] to oversee my responsibilities in my absence, ensuring continuity on essential tasks.

Thank you for considering my request for sick leave. I am available to discuss this matter further if needed and to provide any additional information you may require.

6. Sample - Leave application for covid-19 positive sick

(sick leave letter)

Subject: Application for sick leave due to COVID

I will take a sick leave of absence from work for the next two weeks. The reason for my leave is that I have contracted COVID-19. 

I have been experiencing flu-like symptoms for over a week, and last night my COVID test confirms the illness. I should stay home and rest until I fully recover.

I am taking all the necessary precautions to ensure my health and safety, and I will do everything I can to make a full and speedy recovery. 

I am attaching a doctor's note and the COVID medical certificate.

I appreciate your understanding in this matter. 

7. Sample sick leave application for a medical condition

Subject: Request for Sick Leave 

I am writing to request a sick leave starting on [ date ] due to a medical condition that requires me to take time off from work. I expect to be on sick leave for approximately [length of time].

I have been diagnosed with [medical condition] and will need time to recover or receive treatment and bed rest. I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave. I will be available by phone at [phone number] and by email at [email address] during my sick leave.

I will keep you updated on my progress and expect to return to work on [ date ]. Thank you for your understanding and support during this time.

8.  Sample sick leave application for school (application to the principal)

Sample 1 : leave letter for sick leave for school.

To the Principal

Subject: Leave application for school

I am writing to inform you that my child, [Child's Name], who is a student in [Grade and Class] at your school, will be unable to attend school for the next [number of days] days due to illness. The doctor has diagnosed [illness], and [he/she/they] will need time to recover.

I have attached a copy of the doctor's note, which confirms [his/her/their] diagnosis and states that [he/she/they] is unable to attend school during this time. Please let me know if there is any additional information that you require.

Thank you for your understanding,

[Your Name]

Sample 2 -  Leave application to principal for sick leave for school

To the Principal ,

Subject: Leave Application for school

I hope this letter finds you well. My child, [Child's Name], who is a student in [Grade and Class] at your school, will be unable to attend school for two days due to [illness].

The doctor has recommended that [he/she] take time off to recover, and we will be following [his/her] advice. I have attached a copy of the doctor's note for your reference.

Please let me know if there is any work or assignments that [Child's Name] can complete at home during [his/her] absence. Additionally, If your school offers online class during sick leave, please let me know the process to follow.

Please do not hesitate to contact me if you have any questions or concerns.

Thank you for your understanding.

Sincerely, [Your Name]

9. Sample sick leave application due to depression, anxiety, or stress:

Subject: Sick leave letter for health issues

I am writing to request a sick leave starting on [ date ] due to mental health issues. I expect to be on sick leave for approximately [length of time].

I have been experiencing [mental health issues] and my healthcare provider has advised me to take time off from work for atleast a week  to focus on my mental health and well-being. I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave.

I will be available by phone at [phone number] and by email at [email address] during my sick leave. I will keep you updated on my progress and expect to return to the office  on [ date ]. Thank you for your understanding and support during this time.

[Employee 's Name]

Dear [Employer],

I am writing to inform you that I have been struggling with [specific mental health issue] for the past [length of time] and have been struggling to manage my work and personal responsibilities as a result.

I have been working closely with a mental health professional and have been advised to take some time off to focus on my well-being and to allow myself the opportunity to rest and recover.

I plan to return to work on [date] and will be available to work remotely if needed.

Thank you for your understanding and support during this difficult time.

Also read our blog on how to apply to principal for sick leave for your child with 8+ formats

10. Sample sick leave application to care for a family member

To: [Employer's Name]

Subject: sick leave letter to care for family member

I am writing to request a sick leave starting on [ date ] to care for a family member or loved one who is sick or injured.  I won't be able to come for approximately [the number of days].

My [family member/loved one] is [sick/injured] and requires [care/support]. I have attached a statement from their healthcare provider confirming the need for care and the expected duration of the leave.

I will be available by phone at [phone number] and by email at [email address] during my sick leave. I will keep you updated on their progress and my own availability to return to work.

Please grant me leave for [the number of days]

Thank you for your understanding and support during this time.

[Employee's Name]

Also read how to write a resignation letter

How to write a leave letter for sick leave

how to write application for sick leave

The sick leave application should clearly and concisely explain the reason for the request and the expected duration of the leave.

It is essential to follow the procedures outlined by your employer, which may involve submitting a written request or contacting a supervisor or human resources representative.

Here are some steps to follow to write sick leave email:

  • Review your company's sick leave policies
  • Gather the necessary information
  • Follow the proper procedures for requesting leave
  • Write a clear and concise request
  • Provide supporting documents
  • Submit your request
  • Follow up as needed

What to Include in the leave application

When submitting a sick leave application, it is essential to provide sufficient information to allow your employer to understand the reason for your request and plan for your absence. Here are some things you may want to include in your sick leave application:

  • Your name and contact information
  • The date and time of your request
  • The reason for your request
  • The expected duration of the leave
  • Any relevant medical information
  • Your availability to work remotely

The Importance of Sick Leave for a Healthy Workplace

Sick leave is not just  about taking time off; it’s a crucial element in maintaining a healthy and productive workplace. Let's delve into how well-crafted sick leave policies, supported by research, can significantly benefit both employees and employers, underscoring the importance of each individual's role in this process.

Quick Action Helps

Research shows that if workplaces respond quickly when employees start their sick leave, especially in the first two weeks, it helps people return to work sooner. This is especially true for those with muscle-related injuries. However, the exact timing and type of action can vary depending on the situation  ( Vargas-Prada et al., 2016 ) .

Teamwork Works Best

When everyone at work— managers, health professionals, and coworkers—unites to support a colleague on sick leave, the outcomes are markedly improved. This collaborative approach not only provides a sense of support to the affected employee but also demonstrates the shared responsibility we all have in maintaining a healthy workplace, ultimately saving costs by reducing long-term absences  ( Carroll et al., 2010 ) .

Stick to the Sick Leave Rules

Adhering  to sick leave rules, particularly during flu season, is a crucial step in preventing the spread of illnesses like the flu at work. This not only fosters a healthier workplace but also ensures the smooth continuation of operations, emphasizing the importance of discipline and order in our work environment  ( Edwards et al., 2016 ) .

Wellness Programs: More Than Just Health

Health programs at work, such as wellness initiatives, mental health support, and ergonomic assessments, are  great for overall employee well-being, but they don’t always reduce the amount of sick leave people take. This means that while these programs are important, they should be part of a bigger plan to improve health at work  ( Proper et al., 2004 ) .

Why It Matters

Managing sick leave effectively is  key to a productive and healthy workplace. By using research-backed strategies, such as early intervention, clear communication, and flexible work arrangements, businesses can ensure that their sick leave policies benefit everyone involved.

 Writing a professional sick leave application to your employer is essential when taking time off from work due to illness. Ensure that you include all necessary information, such as the reason for leaving, an estimated return date, and any relevant supporting documents, to ensure that everything is unambiguous regarding your absence from work.

Following these tips can help ensure that all parties understand what is happening and why it needs to happen.

Read our blogs for other formats of leave applications

Links to download samples

  • Leave application due to  f ever
  • Leave application for maternity
  • Leave application for office
  • Leave application for marriage
  • Half day  leave  application

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RequestLetters

Sick Leave Letter to Manager: How to Write it Right!

Key takeaways:.

  • Understand the importance of a clear and concise sick leave letter.
  • Learn the step-by-step process of drafting an effective letter.
  • Get a template to simplify the process.
  • Recognize the balance between providing necessary details and maintaining privacy.
  • Know when to include a doctor’s note.
  • Understand the best practices for communication during your absence.

As someone who has written numerous sick leave letters to managers over my career, I’ve come to understand the nuances that make these letters effective, respectful, and professional. 

In this article, I’ll share my insights and provide a step-by-step guide, along with a template, to help you write an effective sick leave letter.

Step 1: Start with the Subject Line

Your email’s subject line should be clear and straightforward. For instance, “Sick Leave Request – [Your Name]”. This immediately informs your manager about the nature of the email, ensuring it gets the attention it needs.

Step 2: Address Your Manager Properly

Begin your letter with a formal salutation. If you have a close relationship with your manager, you might use their first name. Otherwise, use their title and last name, such as “Dear Mr. Smith”.

Step 3: State the Purpose of Your Email

In the first sentence of your letter, state that you are writing to request sick leave. Be direct and to the point. For example, “I am writing to inform you that due to a medical condition, I will need to take sick leave starting from [date].”

Step 4: Provide Details (But Not Too Many)

Trending now: find out why.

Give enough information about your illness to justify your absence, but avoid oversharing personal details. Mention the expected duration of your leave and, if possible, a tentative return date.

Step 5: Mention Work Continuity Plans

If you have ongoing projects or responsibilities, briefly outline how you plan to manage them during your absence. This might include delegating tasks to colleagues or suggesting temporary cover.

Step 6: Offer to Provide a Doctor’s Note

If your company policy requires it or if you will be absent for an extended period, mention that you will provide a doctor’s note.

Step 7: Close the Letter Politely

End your letter with a polite closing, such as “Sincerely” or “Best regards”, followed by your name.

Template for Sick Leave Letter

Subject: Sick Leave Request – [Your Name]

Dear [Manager’s Name],

I am writing to inform you that due to [a brief description of your medical condition], I need to take sick leave starting from [start date]. I anticipate that I will be able to return to work on [return date].

[If applicable, briefly mention any plans for managing your work in your absence.]

I understand the inconvenience my absence may cause and will do my best to ensure a smooth transition of my responsibilities. [If applicable, state that you will provide a doctor’s note.]

Thank you for your understanding. I will keep you updated on my condition and return date.

Sincerely, 

[Your Name]

Best Practices:

  • Clarity: Ensure your letter is clear and concise.
  • Timeliness: Send the letter as soon as you realize you need to take leave.
  • Professional Tone: Maintain a professional tone throughout the letter.
  • Privacy: Share enough to justify your leave but respect your privacy.
  • Preparedness: Include plans for your absence.

In Conclusion:

Writing a sick leave letter is about communicating effectively and respectfully with your manager. By following these steps and using the provided template, you can ensure that your letter is professional and covers all necessary details.

I’d love to hear your experiences and tips on writing sick leave letters. Please share your thoughts in the comments below!

Frequently Asked Questions (FAQs)

sample of sick leave application letter

Q: How Do I Inform My Manager About My Sickness?

Answer: I usually start by expressing my regret for the inconvenience. Then, I clearly state the nature of my illness and the expected duration of my absence. I assure them of my intention to keep in touch and provide updates if necessary.

Q: Should I Offer Details About My Illness?

Answer: I believe in maintaining a balance. I provide enough information to justify my absence, but I avoid overly personal or graphic details. It’s more about conveying the impact on my ability to work rather than the illness itself.

Q: How Can I Reassure My Manager About Work During My Absence?

Answer: I mention any ongoing projects and how I plan to manage them. This might include delegating tasks to a colleague or suggesting a temporary replacement. I emphasize my commitment to ensuring minimal disruption to the team’s workflow.

Q: Is It Necessary to Provide a Doctor’s Note?

Answer: In my experience, it depends on the company policy and the length of the absence. For short illnesses, a simple email or call might suffice. However, for extended periods, I provide a doctor’s note to formalize my leave and clarify any accommodations needed upon return.

Q: How Do I Handle Urgent Tasks While on Sick Leave?

Answer: I try to plan ahead by informing colleagues about urgent tasks and how to handle them. If something unexpected comes up, I assess if I can address it remotely. However, I prioritize my health and communicate any limitations to my manager.

Q: What Is the Best Way to Communicate My Sick Leave?

Answer: I usually send an email as it provides a written record of the notice. If possible, I also call my manager to explain the situation more personally. This helps in conveying sincerity and professionalism.

Related Articles

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12 Leave Letters For Work (With Examples)

sample of sick leave application letter

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

DocumentsHub.Com

Sick leave application sample for employee.

Sick Leave Application Sample for Employee. Sick leave application for office. These sick leave formats can be used by employees in a company/organization/teaching institutes to ask for leaves due to sickness . For Further Queries, You can Visit WideInterest .

Short Sick Leave Application Formats

Dear [Manager’s Name],

I’m feeling unwell and unable to come to work today. I kindly request a sick leave for [number of days]. Thank you for your understanding.

[Your Name]

I’m suffering from an illness and need to take sick leave from [start date] to [end date]. Please consider my request.

Regards, [Your Name]

[Manager’s Name],

Due to illness, I’m unable to attend work for [number of days]. Requesting sick leave approval.

Best regards, [Your Name]

Morning [Supervisor’s Name],

I’m sick and unfit for work. I request a [number of days] sick leave starting from [start date]. Thank you.

Warm regards,

Sick leave Application by Employee

I hope this message finds you well. Unfortunately, I am feeling quite unwell and, as a result, I am unable to perform my duties effectively. I kindly request a sick leave of [number of days] starting from [start date] to [end date]. I will ensure to complete any pending tasks before my absence and provide any necessary updates to my colleagues. Your understanding and approval of this leave request would be greatly appreciated.

Thank you for your consideration.

Sick leave Application by Worker

Dear [Supervisor’s Name],

I am writing to inform you that I am not feeling well and my doctor has advised me to take some time off work to recover. Therefore, I kindly request sick leave for a duration of [number of days] starting from [start date]. I understand the importance of my responsibilities and will ensure that my colleagues are well-informed about any pending tasks during my absence.

I apologize for any inconvenience this may cause and will make every effort to minimize disruptions. Your understanding and support during this time are greatly appreciated.

Short Sick Leave Format by Employee

I am writing to request sick leave due to a recent illness. My doctor has advised me to take a break from work for [number of days] starting from [start date] to fully recover. I will ensure to complete any urgent tasks before my leave and provide any necessary handovers to ensure a smooth workflow in my absence. Your understanding and approval would be highly valued.

Easy Sick Leave Format

I regret to inform you that I am unwell and unfit to carry out my work duties. In light of this, I am seeking sick leave for [number of days] starting from [start date]. I assure you that I will do my best to minimize any disruption to the team and will ensure that my responsibilities are temporarily covered during my absence.

I appreciate your understanding and support during this time.

Sample Sick Leave Application Format

To, The Manager, India textile manufacturing company.

Subject: Leave Application due to Chicken Pox

Respectfully, it is to inform you that I am suffering from chicken pox. I am an employee of your firm for past 5 years. I recently have been diagnosed with viral illness, chicken pox. Due to this sudden illness, it would not be possible for me to make an appearance at office for a month. This critical condition has deteriorated my health a lot. I cannot eat properly and have really bad body rash. It is impossible for me to concentrate on anything. I have been a dedicated employee and did not take any additional leave from work ever. You can check my employee regularity record for assurance. I would be able to come back after my complete recovery and serve your firm again with same vigilant and attentive inclination. I hope you take my plea into consideration and allow me leave for a month. I shall remain thankful for this kindness.

Yours Truly, Mr. Arjun Reyansh 11 July, 2016

Easy Email for Sick Leave

To The Manager (Address)

Subject: Easy Email for Sick Leave

Respected Sir, It is to informed you that, I am not feeling well since 2 days. Had Fever and cough due to this my body is not feeling fine and healthy.  I am not able to come for further 2 days. Doctor Prescribed me complete bed rest. I shall resume my work, once I’ll back. Yours Truly, XYZ

Sick Leave Application by an Employee to his Boss due to Food Poisoning.

The manager,

Nestle Mumbai,

Subject: Sick leave application due to food poisoning.

Respected Sir,

It is stated that I am suffering from food poisoning since yesterday morning. Something I ate over the weekend has poisoned my stomach with vomiting and severe sudden weakness and I have been admitted to hospital since yesterday and have been very sick and weak these 2 days. Considering my condition right now I know I am not able to join you for 2 more days till I get any better. I haven’t used my regular leaves of the year yet and have always been very regular. So, I request you to consider my condition and allow me leave for 2 days to recover and I will get back to work as soon as I get better. In this condition, your cooperation will be highly appreciated and I will be grateful. I am attaching my hospital reports along.

Thanks, Aakash R.K

Sick Leave Application by an Employee to his Boss due to Back Pain

State bank of India,

Subject: sick leave application due to severe back pain.

With due respect, it is stated that I Arjun Singh have been suffering from severe and sudden back pain that got triggered due to some physical work I did I guess. I have had a history of back muscle pain throughout my life and it is in a pretty bad condition right now. I have an appointment with my doctor today too to get it checked up so that I can do something about fixing it up. Due to these reasons, I consider myself not being able to come to work today as it will just make my condition worse and I don’t think the work will get done too. So kindly allow me to leave for 2 days. In this period I am hoping this problem will get better and I will be okay. In these 2 days, I will hold my meetings online and will cover all the work I can from home. I will attach my doctor’s report. I will be very thankful.

Thanks Arjun Singh.

Sick Leave E-mail Format

Subject: Sick leave request

Hi, I am writing this e-mail with high temperature as the season have changed, my condition has also changed. The sudden change in season always get me and cough and stuffed nose pave their way to me. This winter bliss has make me all sick. I am very much convinced that winters don’t suit me. Due to my bad condition, it would not be possible for me to come to office for work. I don’t take a leave from office but this high fever and sore throat is not allowing me to leave the bed. Doctor have already prescribed a lot of medications and rest.

Thanking you in anticipation.

Name:—————————

Easy Sick Leave Application Format

To, The Manager, Wilson State Bank, London, United Kingdom.

Subject: Application for Sick Leave for Employee

Reverent Sir,

Hoping wellness at your perfect self from my side. I am Mr. Carlson, the cashier in this branch of bank. I am posted here from the past seven years and very near to up gradation. Throughout my career I had not availed a single leave on behalf of any reason so far. You can check my leave record and quality of work done by me. Now the need arises and I want to have a month’s leave due to my falling health. Medical care is needed utmost. Kindly grant me the said leaves so that I can rejoin my seat in better spirits. Thanking in anticipation.

Yours Truly, Mr. Carlson Freddy, 31st August, 2016

Easy Sick Leave Format by Employee

The Principal Wilson Elementary High School, London, United Kingdom.

Subject: Application For Sick Leave

Reverend Sir,

With due honor and respect, I have to notify you that I am Sam Smith, a student of A-Level in your school. I am feeling sick since one week due to bloating. I went to doctor for a checkup and tells me I am suffering from food poisoning and strongly recommends me complete bed rest for next week. I am not in the position to attend the class. The school exams are approaching fast and near, I am good in studies and want to give my best in exams. I am requesting you a leave from 1st August, 2017 till 7th August, 2017 to follow doctor’s schedule. I have attached medical certificate along with the application. I would be very thankful to you.

Yours Obediently Name: Sam Smith Class: A-Level, Section C Date: 1st August 2017

Application for Sick Leave

The Concerned Person, ABC Organization.

Subject: Application for Sick Leave

Respected Madam,

It is to notify you that I was subjected to throat infection and currently experiencing critical health problem. In this case, I’m going to meet a qualified doctor out of station. On these grounds of being sick, I’m not able to join office for two days. I want you to kindly consider my plea and grant me leave for 4th and 5th June, 2016. I shall be utterly obliged.

Thanking you ahead of time.

Name:——Designation:————- Date:——————

Easy Sick Leave Template

The Manager, Alma Associations.

It is stated with respect that my presence in office for tomorrow won’t be possible. The reason is, I am feeling sick since many days and tomorrow I have to visit a friend of mine which is a doctor. I need to collect some reports as well about the testes which I’ve conducted last week. I hope my absence will not affect the tasks. I request you to please grant me leave for a day.

I shall remain thankful.

Sincerely, Name Designation Date

The Director, Falcon’s Agency, UK.

With reference to the above subject I want to bring it to your kind attention that I am seriously ill. I am having jaundice and this dreadful disease takes time to get recovered. Due to this reason I am not able to come to office for a week. I request you to kindly, sanction my sick leave for a week with effect from September 3 rd , 2014.

I shall be obliged for your approval.

Sincerely, Ali Khan HR Manager.

Application for Sick Leave from Office

Email for Sick Leave Format

With extreme regard, this is to inform you about inappropriate health status of mine. I am feeling weak and dizzy since two days and facing unstable blood pressure issues. I have to work on some latest projects and for that I have to efficient and active enough.  I need to take a day off, to go to the Doctor and get the prescription. Kindly grant me leave for a day. I shall be highly beholden.

Thanking You.

Yours Sincerely Suresh Suraj Project Manager.

Easy Format of Sick Leave Application

The Manager, SMJ Solutions.

With utmost respect, it is to inform you that I am in bad state of health and suffering from fever and cold. For this, I am not able to come to office for a day as I will have to go to my doctor for checkup and medication. I hope that you will sanction me the leave for today. I shall be obliged.

Thanking you in anticipation. Sincerely, Jimmy Kin.

Easy Format of Sick Leave Application for Teacher

To The Manager HR, Fiffa International.

Subject: sick leave application

Most respectfully stating that I Ms. / Mr. of professionally excelled and groomed School of _________ is suffering from health issues and on the account of which I regret but I could not serve my duties in school organization. My periods for the days ________ to ________ will be taken by my fellow colleagues as discussed with them and with my senior head for saving students and school reputation from any harm and inconvenience. Furthermore extra duties other than teaching periods will be accomplished by me shortly after I get back to school fully revived and relaxed. After leaves I would be relaxed and would do the missed work quickly as soon as possible. Kindly, considering my reputation in the past, grant me the desired leaves from ________ to ___________.

Thanking in anticipation

Yours Truly, Jolly Diska Dated: ________

Sick Leave Application Sample for Teacher

The Principal, Professor’s Inn Academy, Islamabad.

Respected Madam, With due respect, It is stated that I am down with fever and chest congestion since two days. Therefore, I am unable to come to school and teach my classes. Kindly arrange substitute teacher who will handle classes in my absence, my written planner is present in school staff room cabinet. Whole day work is present in that planner. I have been under the treatment of my family doctor, who has advised me, three days bed rest along with medicines. It is requested that I may be granted sick leave for three days from September 3 rd to 5 th , 2014. I shall be grateful to you.

Yours Faithfully, Sana Shah. Class Teacher of Grade 8th-A

Sick Leave Application Sample for Lecturer

To, The Head of Department Punjab Group of Colleges(Lahore)

It is stated that I am Ahmed Raza teaching as lecturer of FSC Pre- Medical Classes. Sir, due to some health problems of mine I am not feeling well and cannot pay full attention to my work and students. I really need to consult a physician for checkup and I need to take bed rest for proper recovery. Kindly grant me two days leave on account of health problem from 3rd Sep to 5th Sep 2015. I shall be very grateful to you.

Your Sincerely, Ahmed Raza Lecturer.

Sick Leave Application for Office

The Manager, Falcon’s Association.

It is stated that I am John Kim, working in this organization as a Marketing Officer. Sir, this is to inform you that I have got severe fever and sore throat due to changing weather conditions. I am unable to move from my place and have to meet the doctor too. For this, I will be requiring leave for one day. I hope you will consider my request.

Thanking You In Anticipation.

Sincerely, John Kim.

Application for Sick Leave to School Principal

The Principal, Lahore Alma School, Karachi.

Please be informed that my son Shabbir Saffi is student of Class 9 th in this school, Section-B. He has been sick for 1 week and doctor has diagnosed typhoid. Due to this he is not able to come to school and attend classes. So I request you to kindly grant him sick leave from 1 st September-10 th September, 2014. I shall be obliged in this regard.

Yours Sincerely Mubashir Saffi

Application for Sick Leave to School Principal

Application for Sick Leave for Volunteers

Mr, Usman Bilal, HR Manager, Falcon’s Agency, Lahore.

Subject: Sick Leave from Office

It is to state that my daughter Sana Shahid is working as volunteer in HR-Department. She has been suffering from malaria since last three days and she is not able to come to office for next one week. Kindly, grant her sick leave from 10 th Aug, 2014 to 19 th Aug, 2014. It would be a humble request, if you do this favor.

Thanking You in Anticipation,

Sincerely, Shahid Malik.

Sick Leave Application for Employee Sample

To, The H.R Department, CMH Institute. Cantt, Lahore.

Dear Sir/Mam,

Respectfully say, I am employee in your organization in Resource Development department on designation ———-. Is unable to attend the office From ……… To ………… on account of high fever and Food Poisoning. I am feeling very weak and my specialist doctor has asked me to do proper bed rest without any stress. So kindly grant me leave for the mentioned reason above, so that after recovery I can perform my duties in my full form. Here I have attached the medical certificate copy, approved by relative hospital / clinic on the back of the leave. Once again I shall be thankful to you for this act of kindness.

Best Regards,

Name:___ Designation: ____ Department: __ Date: ___

Sick Leave Email by Employee

Dear Manager,

This is Robert Joza, I am suffering from high fever and food poisoning. I am not able to come at office. So, kindly accept my leave for today. I am very thankful to you.

Assistant Manager.

Short Application for Sick Leave

The Branch Manager, Standard Bank.

With due esteem it is to state that I am not in the condition to arrive office today. I had my gall badder operated in the previous week and today promptly the pain has got severe. I hope that you will understand the circumstance and sanction me leave for today. I shall be highly beholden.

Yours Sincerely,

Azmat Ali. Customer Relation Officer.

Sample Sick Leave Application due to Paralysis for Employee

To, The Manager, Allied Machinery Company, California, United States of America.

Subject: Leave Application due to Paralysis

With due respect it is to state that I am an employee in your firm from the past one decade and I had not availed the leaves for the entire said period. Your highness can confirm my words from my annual encashment. I am however in need of leaves for the period of three months because of mother’s paralysis to whom I am the only son. There is no one at home to look after her in this state so the entire obligation rests on my shoulder. I had attached all the necessary documents with this application for your kind and much awaited response. Kindly see to this matter as soon as possible.

Yours Truly, Mr. James Jones, 13th February, 2017

Sample Leave Application due to Shoulder Pain

To, The Principal, Ravens Public High School, Buffalo, United Kingdom

Subject: Leave application due to shoulder pain

With due respect, it is to state that I am suffering from shoulder pain and my doctor has advised me to take complete rest.According to my medical report, it was found that my shoulder joint is affected badly. It happens because of coaching the girls in training session for basket ball. I did not feel the pain for two to three days and was using pain killers, but yesterday my pain got intense and I visited my doctor. Through x-ray reports it was found that my joint is misplaced slightly. It will take three to four days to recover completely. I request you to endow with me a leave of four days in order to take care of my shoulder. I’ll be very thankful to you.

Yours Obediently, Mr. Davison Beckham, 12 th March, 2023

General Sick Leave Application for New Employee

Subject: Sick Leave Request

Dear [Supervisor/Manager’s Name],

I hope this message finds you well. I’m writing to inform you that I’m feeling unwell and unable to attend work from [Start Date] to [End Date]. I have attached the necessary medical certificate for your reference. Rest assured, I’ll ensure any pending tasks are taken care of and remain accessible for urgent matters. Thank you for your understanding and support during my absence.

Best regards,

General Sick Leave Application Sick Leave Application due to High Stress( For Old Employee)

Subject: Sick Leave Application due to High Stress

Dear [Supervisor/Manager’s Name], Yours Sincerely,

[Your Name] [Employee ID/Designation] [Contact Number] [Email Address]

Sick Leave Application by Employee Due to High Stress

[Your Employee ID]

I am writing to request sick leave due to high stress impacting my well-being and work effectiveness. I seek your understanding and approval for the following:

Leave dates: [Start Date] to [End Date]

I’ll ensure a smooth workflow by delegating tasks and communicating with the team. During my absence, I’ll focus on stress management and seek professional help for recovery.

Attached is a medical certificate confirming the need for sick leave. In case of emergencies, please contact me via email or phone. Your support is appreciated.

[Supervisor’s Name]

[Supervisor’s Position]

[Company Name]

[Company Address]

I am writing to formally request sick leave due to [state the reason for your illness, e.g., a flu/cold/fever] that I am currently experiencing. I am not feeling well and my doctor has advised me to take a few days off to recover properly and prevent the spread of any potential illness to my colleagues.

My leave starting from [start date] to [end date]. During my absence, I will make sure to complete any pending work or delegate tasks to a colleague, if necessary, to ensure that there is minimal disruption to the team’s workflow.

I understand the importance of my responsibilities and the impact of my absence on the team’s productivity. I will keep you updated about my health status and will promptly provide any documentation or medical certificates required to support my sick leave request.

Thank you for considering my request. I apologize for any inconvenience my absence may cause and will do my best to ensure a seamless continuation of work.

[Your Contact Information]

Format 1: Simple Sick Leave Application

I am writing to request sick leave from [Start Date] to [End Date] due to [briefly explain the reason for your sick leave, e.g., illness, medical treatment, recovery, etc.]. My health condition requires that I take this time off to focus on my recovery and prevent the spread of any contagious illnesses within the workplace.

I understand the importance of my duties and responsibilities, and I will ensure that my work is appropriately covered during my absence. If there are any urgent matters that require my immediate attention, please do not hesitate to contact me via email or phone, and I will do my best to assist remotely.

I will provide any necessary medical documentation as per our company’s policy upon my return to work.

Thank you for your understanding and consideration of my request. I apologize for any inconvenience this may cause and appreciate your support during my sick leave.

Sincerely, [Your Name]

Format 2: Detailed Sick Leave Application

I hope this letter finds you well. I am writing to formally request a period of sick leave, beginning on [Start Date] and ending on [End Date]. The reason for my sick leave is [provide detailed information about your illness or medical condition, if necessary].

My treating physician, [Doctor’s Name], has advised me to take this time off to focus on my recovery and to prevent the spread of any contagious illnesses within the workplace.

I understand the importance of fulfilling my duties and meeting project deadlines, and I apologize for any inconvenience my absence may cause. However, I believe that my health and the well-being of my colleagues must take precedence during this time.

Thank you for your understanding and consideration of my request. I will keep you updated on my progress and will provide any additional documentation or information as required.

[Your Name] [Your Employee/ID Number] [Department/Division] [Company/Organization Name]

[Supervisor’s Name] [Supervisor’s Designation] [Department/Division]

I am writing to request one day of sick leave on [Date] due to a sudden illness. I have been feeling unwell and believe that taking a day off to rest and recover will enable me to return to work in better health and be more productive.

I understand the importance of my responsibilities and the impact of my absence on the team’s workload. I will make every effort to minimize any disruption by ensuring that my tasks are appropriately delegated to a colleague or by addressing any urgent matters before my absence.

I apologize for any inconvenience this may cause and appreciate your understanding and support during my brief sick leave.

Thank you for your consideration of my request. If you require any further information or need assistance in my absence, please feel free to contact me via email, and I will do my best to respond promptly.

[Your Name] [Your Student ID Number] [Your Program/Major] [Your University Name]

[University Registrar’s Office or Appropriate Department]

Dear [Registrar’s Name or Appropriate Department],

I hope this letter finds you in good health. I am writing to request a medical leave of absence from [Start Date] to [End Date] due to a medical condition that requires immediate attention and treatment. My intent is to ensure a full recovery and to return to my academic studies in good health.

I have attached a medical certificate from my healthcare provider, [Doctor’s Name], which provides details about my condition and recommends the leave of absence for the specified duration.

I kindly request your understanding and support in this matter. I will stay in communication with my professors and academic advisors to ensure that I am aware of any important updates or changes to the academic calendar.

Thank you for your attention to this request, and I apologize for any inconvenience my absence may cause. I look forward to resuming my studies at [University Name] as soon as my medical condition allows.

Please feel free to contact me via email at [Email Address] if you require any additional information or if there are any specific procedures I need to follow during my leave.

[Your Name] [Your Employee ID/Number] [Your Department]

[Supervisor’s Name] [Supervisor’s Designation] [Department]

I hope this message finds you well. I am writing to formally request sick leave due to illness.

Unfortunately, I am not feeling well and have been advised by my healthcare provider to take some time off for recovery. I will require sick leave from [Start Date] to [End Date]. During this period, I will be unable to perform my regular work duties.

I apologize for any inconvenience this may cause and appreciate your understanding and support during my sick leave. I will provide any necessary medical documentation as required by our company’s policy upon my return to work.

Thank you for considering my request. I am committed to a full and swift recovery so that I can return to work in good health and continue to contribute effectively to our team.

65 thoughts on “Sick Leave Application Sample for Employee”

I am professor in engineering college I write a leave application to my principal But I don’t know how to write Please guid me

Here is the format,

The Principal, Engineering College.

Respected Sir, It is stated that I am ‘Name’ working as Professor in this institution since 2 years. This is to inform you that I am not well since last two days and I have to meet the doctor today OR I have got some urgent work at home. Due to this I am not able to come to college today. Kindly, allow me the leave for today. I shall be obliged for this.

I wnat leave. For my cllg due to some helt issue so kindly grant me leave 2 days.. .plz give me matter

You can find it here https://documentshub.com//leave-application-2/application-sick-leave/ Documentshub Thanks

hello i am an IT teacher in a Govt School i want to take two weeks medical leave how should i write guide me if possible…………….

You can find it here. https://documentshub.com//leave-application-2/leave-application-medical-treatment/

Hi, I am a web developer, by scissoring my elder brothers wife have a new baby(daughter). for this reason i have already passed 2 days leave. because there was no one to look after them and now i am working at my office as previous. but i am confuse how to write an application for those 2 days leave. please help.

You can Find it here https://documentshub.com//leave-application-2/leave-application-due-to-new-childs-birth/

I am a employee of company in forigen countary . My wife send me medical letter whch dctr suggest thatmy presence is necessary for the my wife treatment fr long time Pls guide me how i make application for long vactions

I am a employee of company in forigen countary . My wife send me medical letter whch dctr suggest thatmy presence is necessary for the my wife treatment fr long time Pls guide me how i make application for long vactions . Am a employee in construction conpany & my postion is electrician

You can find it here https://documentshub.com//leave-application-2/leave-application-medical-treatment/ Thanks Documentshub

it’s good for students

I’m not feeling well since yesterday because of my hard working to support operation during shutdown activity..

I am no idea to write down to tell my boss in offshore?

The Concerned Person, It is stated that I have been working continuously for the operation during shutdown activity from last two days. Owing to continuous work load, I am not feeling well and I’ve got poor health. It is requested that kindly sanction me leave for a day as I need to visit doctor and take rest for a day to be properly fit. I hope you’ll consider my request. Thanking you in anticipation. Sincerely, Name Contact

everthing good

. I want write a letter to my client for changing staff .. please guide me..

I am fire man at fire service I write a leave application to my officer But I don’t know how to write Please guid me

The Concerned Person, This is to inform you that I am working as Fire man at the Fire Service Station. Currently I am in need of urgent sick leave for 3 days on account of my illness. My medical certificate is attached with the application. I hope that you’ll grant me leave for mentioned time span. Thanking You. Sincerely, Name

I’m site incharge in construction company.I write a leave application to my project manager but I don’t know how to write plz guide me

The Concerned Person, This is to inform you that I am working as Site In-charge in your construction company. Currently I am in need of urgent sick leave for 3 days on account of my illness. My medical certificate is attached with the application. I hope that you’ll grant me leave for mentioned time span. Thanking You. Sincerely, Name

I am a student at valley view english school…our teacher has told us to write a application in which you we tell that we will stop our bad habits…plz help me with this

The Concerned Person, ABC Institute. Respected Sir/Madam, I beg to state that I am student of Grade— in this prestigious school. This is to inform you that our class is convicted of being the worst because of bad behaviors and we are charged with fine. I am writing on behalf of my whole class that from now onwards we’ll skip out bad habits and will not do bad behavior at all. We will maintain decorum of our class and will prove to be one of the best class in school. We request you to please remit the fine. We shall be obliged enough. Thanking You. Yours Obediently, Name Class.

I am employee for the online shopping company myntra. And my treatment continue to orthopaedic doctor I have apply sick leave pls tell me application letter for seak live.

It is to notify you that I was subjected to throat infection and currently experiencing critical health problem. In this case, I’m going to meet a qualified doctor out of station. On these grounds of being sick, I’m not able to join office for two days. I want you to kindly consider my plea and grant me leave for 4th and 5th June, 2016. I shall be utterly obliged.

Today i took a leave for completing my project only and it was a last day of submission and i submitted.

I was absent from my work due to my son sickness.As a teacher how can I write a absent letter to my head if section?

The Section Head, British School System. Subject: Letter for Absence Dear Mr. Paul, I am writing to inform you that I was absent from school for last two days on account of my son’s illness. He unfortunately met an accident and we had to take him to hospital urgently. During all this I was unable to inform the administration officially but I was in contact with Ms. Sarah and told her the situation. This letter serves as official absence notice. Kindly accommodate the leave. I shall remain grateful. Sincerely, Name Contact

I want leave in 7nt october to 11october for met my family . I also sand sms 4ta saftambor for this leave

https://documentshub.com//leave-application-2/sample-leave-application-for-go-to-motherland/

Best Regards

I am a sales representative, I don’t no how to write a letter to boss for myself premarriage finalisation.

Hy Here you go

https://documentshub.com//leave-application-2/leave-application-to-attend-family-function/ https://documentshub.com//leave-application-2/leave-application-due-to-own-marriage/

On 25.10.2016 I have gone under left knee surgery for lateral meniscus problem. So doctor suggested me to take rest for 25 days. In this regard I want to submit the sick leave letter to higher authority. Please send sample letter for this

The Concerned Person, With due reverence, it is stated that I have taken leave on account of my knee’s surgery as I was suffering from Lateral Meniscus Problem. My surgery went successful but owing to the joint treatment I am unable to walk for a certain span and Doctor has prescribed me complete bed rest for 25 days. I understand that it’s a long duration of nearly a month but my condition does not allow me to come at work. I request you to please sanction me leave for the mention time. I will get back to work as soon as possible. I have attached the medical letters and prescriptions for your kind review. I shall be highly obliged and grateful. Thanking you in anticipation. Sincerely, Name and Contact.

I’m employees in company I need to make sick leave application for one week I admit in hospital and the doctor also provide me the sick leave certificate but I don’t know how to write can you people help me

Because of high fever

https://documentshub.com//leave-application-2/sick-leave-application-due-to-fever/

my office a employee is not come in office so he want 2 week leave,(chicken pox ),then how to inform my head office ,how to write a email??

The Concerned Person, With due reverence it is stated that, Mr. ABC who is working with the team of XYZ Organization as a ‘designation’ is not coming to office since few days. He is suffering from chickenpox and he has requested leave application for 2 weeks on account of his bad health. I have attached his application with this email. Kindly inform me the prompt action. Thanking You. Name and Designation

I m a labour in a forieng contaractoion company. now I m so sick and urgent go back my country for tratement.

how can write a application plz help me.

Respectfully say, I am working in your organization as labor on contract basis. I am unable to attend the office From ……… To ………… on account of high fever and personal health issue. Sir, I have to urgently go back to my country for my treatment as I am having disease since childhood and to get the remedy here is not possible for me. I am feeling very weak and my specialist doctor has asked me to go back and see the doctor which has been treating me. Sir kindly grant me leave for the mentioned reason above, so that after recovery I can perform my duties in my full form. Here I have attached the medical certificate copy, approved by relative hospital / clinic on the back of the leave. Once again I shall be thankful to you for this act of kindness.

I want to write a application for complaining bad boys in your class

The Principal, ABC School.

Respected Madam, With due esteem and regard, it is stated that I want to inform you that boys in our class (Grade 8th Section A) are involved in unethical activities and bully the classmates. I want to request that please have a check on them. I shall be highly obliged. Thanking You.

Yours Obediently, Name, Class and Roll Number.

brother marrage

hy here you go! https://documentshub.com//leave-application-2/leave-application-to-attend-family-function/

The Manager, Falcon’s Association.

Subject: Leave Application for Marriage Ceremony

Respected Sir, This is to request to for leave of two days as I have to attend wedding ceremony of my beloved elder brother. I am glad at this occasion and I have to leave outstation for this event with my entire family. I hope that you will sanction me leave for 5th and 6th June, 2015. I shall be brimmed with gratitude.

Thanking you.

ABC Finance Manager.

I am Rakesh, my mother is seriously sick and my brother is doing job in a abroad company, i want to write a letter for my brother live, but i have no idea how to write letters that my brother willcome immediately.

Dear Brother,

It is to inform you that mother is severe ill these days. I’ve taken her to the hospital and doctors have diagnosed serious disease. I want you to take leave for a short period and please visit home soon. I cannot manage it alone and can’t take enough leaves from office otherwise my job will be in danger. Please make the visit soon as she needs us at the moment. I’ll be waiting for your reply.

Regards, Name and Contact

i want to write sick leave application with check up to my cta

Hi mera name cuz h me hospital me nurses hoon me 25 day ki medical ya earn leaves ki application likhni h plz help me….plz send my mail id

https://documentshub.com/leave-application-2/paid-sick-leave-application-to-office/

How to write 1month sick leave for medical staff

I am Ms. Chennai Singh and suffering from abdominal pain from the last few days, but now it is becoming very difficult for me to even straighten my back at 30 degree angle! So, kindly grant me the leaves for one whole month for complete recovery process of health. Thank you.

Send me leave application for dental treatment , im a employ

Visit the below given link

https://documentshub.com/leave-application-2/leave-application-medical-treatment/

I am a student of mba college .and not attend my class due to infaction and health issue.my teacher told me that attaching medical also..i want to write application for leave in a proffesional manner but i dont kno how to write it.so pls give me

Hy Visit the below given link

https://documentshub.com/leave-application-2/leave-application-medical-treatment/ Regards

My elder sister is not well i write an application behave of her who can i write please kindly guid me she is working in hospital as a Medical Technologist she is suffering from high fever and serious headache she didn’t went from 3 days and she want one week more leave for bed rest dr advice her , guid me whom I write an application for HR or director

My elder sister is not well i write an application behave of her how can i write please kindly guid me she is working in hospital as a Medical Technologist she is suffering from high fever and serious headache she didn’t went from 3 days and she want one week more leave for bed rest dr advice her , guid me whom I write an application for HR or director

The HR Manager, ABC Organization

This is to inform you that my elder sister working as medical technologist at this prestige organization, is not well since few days. I am writing on her behalf for leave on account of her ill health including high fever and headache. She require bed rest as prescribed by the doctor. kindly sanction her leave. I shall remain obliged.

Your Sincerely, ——————-

very best knowledge I APPERICATE foe this try.

This post is best

best information i got of this blog .ore than 301 Leave application sample formats to match your all daily needs. Sample leave application formats for students, employees, managers, doctors and engineers, labourers,. You can use leave applicatio

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17 Samples Of Sick Leave Application For Office One Day

When an employee is unable to report to work due to illness or other medical issues, they must formally request sick leave from their employer or supervisor. Employees might use it as a means of asking for permission to take time off work in order to prioritize their health and heal from an illness or other medical issue. So, in this article let’s see some samples of sick leave application for office one day.

Table of Contents

17 Samples Of Application For Sick Leave:

If you are an employee writing a sick leave letter , the letter will serve as future documentation in your HR file. If you take a long period of time off due to illness, a medical certificate from a licensed doctor or other medical professional may also be required. In some circumstances, such as in universities or schools, it is necessary to provide a formal written letter. So, see the sick leave application format for office.

To, The Managing Director, [Company Name] [Company Address]

Subject: Application For Sick Leave

Dear Sir/Madam,

I want to inform you that I can’t come to the office today due to a fever. Yesterday I was tired, and after returning home from the office, I could hardly move around.

Today I will go to the doctor for a medical examination. I request you to please grant me one day leave. I thank you in anticipation.

[Your Name] [Job Designation] [Contact Number]

complete bed rest school principal medical leave office sick leave application table company's sick leave write sick leave sick leave request family doctor school teacher sick leave dear mr sample sick leave letter sick leave application school and college students sick leave application format sick leave application format

I want to inform you that I accidentally fell down the stairs at my home last night. Due to this, I have severe backache and have got some really painful bruises. Therefore, I request you allow me to leave today, to rest, and come to work tomorrow.

Thanking You,

write sick leave application sick leave application sick leave application sick leave application sick leave application sick leave application sick leave application sick leave application sick leave application sick leave application

I am [Your Name] writing this email for a leave of two days due to sickness with flu, cough, and high temperature. Right now, I am in the hospital for a checkup, and the physician tells me that I will be okay by tomorrow. So, Sir, if I recover by tomorrow, I will attend my office the day after tomorrow. So, please grant me a one day leave for today.

to the point application letter application letter application letter mentioned period school principal food poisoning same format attend class doctor's report leave required dear mr

With due respect, I want to add that I am not in the condition of attending the office because of the viral fever. I have been told by our family physician that I have to take proper rest for at least one day. So, please grant me one day leave. I’m going to be really grateful to you.

sample of sick leave application letter

It is to bring to your kind notice that I have pain in my stomach. I have taken medicine, but the infection is worst, and I couldn’t sleep for the whole night. Therefore, I request you to please grant me leave for today to go for a checkup. I will be thankful to you.

Yours sincerely

Respected Sir/Madam

With due respect, it is stated that I [Your Name] have been suffering from severe and sudden back pain that got triggered due to some physical work I did, I guess. I have had a history of back muscle pain throughout my life and it is in a pretty bad condition right now. I have an appointment with my doctor today too to get it checked up so that I can do something about fixing it. Due to these reasons, I consider myself not being able to come to work today as it will just make my condition worse.

So kindly allow me to leave for 1 day.  I will be very thankful.

I want to inform you that I was not feeling well for three days; thus, I visited the hospital today. According to a blood test report, I have fever/flue, Cough, and Temperature. And the doctor asked me to rest at least for one day.

Meanwhile, I don’t think that I can come to the office today. So, kindly accept my sick leave and grant me leave today. I will be very grateful to you.

I want to request sick leave for one day. I have got a fever with a sore throat. The doctor prescribed me some medicine and advised me to rest for one day. Therefore, I request one day of sick leave to become well again.

Respectfully, it is to inform you that I am suffering from stomach pain. I am an employee of your firm for the past 5 years. I recently have been diagnosed with a viral illness. Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. This critical condition has deteriorated my health a lot. I cannot eat properly. It is impossible for me to concentrate on anything. I hope you take my plea into consideration and allow me to leave today. I shall remain thankful for this kindness.

This is to bring to your kind notice that I won’t be able to join the office today. I’ve been feeling under the conditions since last night. I visited the hospital, and the doctor said I’ve got a severe illness. The doctor asked me to take rest so I can completely recover.

Please feel free to contact [Co-worker Name] who will be taking care of my workload till the time I am not in the office to make sure that all the deadlines are met.

Thank you for understanding,

My health is down with a fever and flu, so I cannot come to the office today. As per the doctor’s instructions, I should rest and recover properly before resuming work.

I have asked [Colleague’s Name] to check on my clients during my absence and will try to check my email if you need anything urgent periodically.

If you need additional information, please let me know. I will be grateful to you.

Sincerely Yours,

Subject: Sick Leave Application

This is to bring to your notice that, I need a full day’s leave due to illness. Sir, I require this leave due to a fever.

I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Kindly grant me a leave for days. I shall be grateful to you.

Most respectfully, I beg to state that I am not in a situation to come to the office because I am suffering from illness. I have been advised by my doctor to take proper rest today. Hence, kindly grant me leave today. I shall be very thankful to you.

I would like to inform you that I won’t be able to come to the office today since I’m not feeling well and experiencing signs of a viral illness. I went to the doctor yesterday, and he told me I needed to relax for one day.

I have asked [Colleague’s Name] to handle my pending tasks during my absence. For any urgent needs, I will be available via phone and email.

Thank you for understanding.

Respected Sir/Madam,

This is to inform you that I am suffering from food poisoning since morning. Something I ate over the weekend has poisoned my stomach with vomiting and severe sudden weakness. Considering my condition right now I know I am not able to join today. I haven’t used my regular leaves of the year yet and have always been very regular.

So, I request you to consider my condition and allow me to leave to recover and I will get back to work as soon as I get better. In this condition, your cooperation will be highly appreciated and I will be grateful.

I will be highly obliged for your this act of kindness.

I’m emailing this to tell you that I can’t make it to work today,  as I’ve come up with a stomach illness. I’ll be present to answer emails if you need any urgent help, but [Colleague’s Name] will grip my workload for today to make sure all deadlines are met.

Thank you for Understanding,

Q. Do I have to give a justification for my sick leave?

A. Even while it’s not always required, it can be beneficial for your employer to know why you’ll be out on sick leave. Unless absolutely essential, you should keep private medical information to yourself.

Q. Do I have to present a note from my doctor?

A. Again, this will rely on the policies of your organization. For prolonged absences, certain people might need a doctor’s letter.

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Leave Application Letter for Office: Format, Samples, Templates

Home Blog others Leave Application Letter for Office: Format, Samples, Templates

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A leave application is something everyone has been taught to write since school days. But what I have seen is that many individuals have several doubts swirling around when they actually sit down to write one. Being an employee of a private firm for many years, I have witnessed the same issue in the work scenario, too. Moreover, I feel that the leave application for office must be written in a convincing, engaging, yet formal manner.

For me, the application of leave in office acts as an official statement to let the manager know that I am planning to take a leave from work. Now, do you know the leave application format for office? If not, let me help you learn the process of drafting such a document. I also recommend taking the KnowledgeHut Professional training for further help with such workplace communication.

Why Should You Submit an Office Leave Application?

Submitting a leave application for office informs your manager or team lead about your absence from the workplace. Remaining off work without the knowledge of the management may reflect an unprofessional attitude on your side. I think it also creates a difficult situation for your respective team and may hamper the progress of some of your ongoing projects.

Hence, I think it’s a good idea to draft a leave application letter for the office beforehand. You can even send the application on the day when you won’t be able to attend the office because of a personal matter or other unavoidable circumstances.

Types of Leave Application

A leave application for office can be of various types depending on how they accommodate different situations. I have curated the common leave application types for your reference below:

  • Maternity Leave Application:  A time off given to new mothers to care for their newborn or newly adopted child.
  • Annual Leave Application:  A planned time off that can be accrued over a particular year.
  • Sick Leave Application:  An application granted for medical appointments or health-related issues.
  • Vacation Leave Application:  This time off is similar to the annual leave application and can be used for relaxation and travel purposes.
  • Casual Leave Application:  A short or unplanned leave granted to employees for unforeseen or incidental reasons.
  • Emergency Leave Application:  A compassionate or urgent time off granted to address sudden or unforeseen family and personal emergencies.
  • Half-day Leave Application:  A type of   leave application for an office that grants the employee permission to be absent from work for half of the usual working hours in a day.

What to Include in an Office Leave Application Letter/Email?

Learning how to write a leave application begins with knowing the content that you must include in your letter or email. Therefore, what follows is my list of points that should definitely be included in your leave application for office.

  • Salutation:  Such an approach will usually include the name of an addressee whose name is written in your notice of leave.
  • Subject:  This section of the leave application should include the cause behind your request for leave and the date you filed for it.
  • Reason for Leave: I advise that you put across the necessary details so that your application for a leave grant while transiting from office receives the attention it deserves.
  • Work Plan: To assure peace of mind to customers, talk about your colleague who will look after all responsibilities when you are not there.
  • Closing Sentence: Give thanks to the said individual.
  • Name:  State your correct name.
  • Designation:  Tell about your exact job function in the company.
  • Date:  Cite the present date.

Leave Application Format for Employee

Let me show you a leave letter format for the office that will help you draft future applications with ease.

To: [Manager’s Name]

From: [Your Name]

Date: [Current Date]

Subject: Leave application for [your reason and date]

Dear [Manager’s Name],

I am writing to request a leave of absence for (number of days) from (start date) to (end-date). The reason for my leave is (your valid reason for leave).

I have completed all the urgent tasks and delegated the remaining tasks to (your colleague’s name). I am confident that my absence will not have any negative impact on our team’s work.

I will be available by email or phone during my leave if needed. I will also make sure to check my work email regularly.

I appreciate your consideration.

[Your name and designation]

How to Write a Leave Application Letter for Office

Following the correct leave application format for employees is important for you to be granted leave from your workplace. That is why I have curated a step-by-step guide for you to learn how to draft a leave application for office.

1. Use the Company Letterhead:  Use an official letterhead for your leave application if your company has one. It will help add a professional touch to your leave application for office for personal reasons or any other reason. Include your company name, address, and contact information as given on the letterhead.

2. Include the Date:  Write the current date you submitted the leave application at the top left or right corner. I advise you to use the DD/MM/YYYY format.

3. Add Your Name, Designation, and Employee ID:  Mention your full name along with your position or designation in the company and employee ID, if applicable.

4. Address the Recipient:  Your leave application for office should be addressed directly to your HR department head or reporting manager as specified by company policy. Try to use formal titles like Sir or Ma’am.

5. Subject Line:  Include a subject line that briefly states your leave request.

6. Content:  I suggest you clarify the reason and time period for the leave in the paragraph. Along with that, make sure you clearly explain the reason for your absence. According to the company policy, you will need to give enough time for your planned leave to the concerned authority.

7. Polite and Formal Tone:  Maintain a formal and courteous communication style at all times throughout the leave application. Strictly avoid making unreasonable demands.

8. Express Gratitude:  Finally, end by thanking the approval authority for taking the time to review your leave application.

9. Signature:  Wrap up the leave application with your full name and signature.

10. Proofread:  Double-check the leave application for any grammatical, factual, or spelling errors before submission.

Sample Leave Applications For Office

A sample leave letter format for office can help you draft your future applications without making any errors. Let me walk you through some of these sample leave applications for the office.

1. Sample Leave Application for Office for Personal Reason

The following sample leave application will help you learn how to cite personal reasons for your absence.

Subject: Application for Personal Leave

Dear {Recipient’s Name},

I have an important personal matter to attend to due to which I will not be able to come to the office from {start date} to {end date}.

I have transferred all my tasks to {person’s name} and have asked them to call me for any help during my absence.

Kindly consider my leave application for approval and oblige.

Yours Sincerely,  {Your Name}

2. Sample Leave Application for Marriage

The leave application for marriage is different from other leave applications for office, as shown below.

Subject: Leave for Marriage Ceremony

Dear Sir/Ma’am,

I am pleased to announce that I will be getting married on {Date}. So, I request you to grant me leave from {Date} to {Date} for my marriage function.

I have already started to work towards completing my task before the date.

Looking forward to receiving a positive response from you soon.

{Signature}

3. Maternity Leave Application Sample

Here is a leave letter for office samples for those who want maternity leave.

Subject: Application for Maternity Leave

I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my leave on {Starting date} and return to the office by {joining date}.

I will let you know as soon as possible if my plans change for any reason. I have attached the physician’s letter to confirm the relevant details.

4. Annual Leave Application

Here is a sample of an annual leave mail in the office   for your reference.

Subject: Annual Leave Application

I will be traveling with my family for one month between {start date} and {end date}.

As per my prior discussion with my team lead, I have requested my colleague {enter name} to take over my project while I am on leave.

I may not be available to take calls because of the nature of my travel plans. Please address any urgent work matters to my email address {email ID}.

I await a positive reply to my leave request.

Thank you and regards,  {Your Name}

5. Sick Leave Application

Here is a sample sick leave application for the office for your reference.

Subject: Sick Leave Request for One Day

Dear [Supervisor/Manager’s Name],

I regret to inform you that I will not be able to visit the office tomorrow, [date], due to my health condition. I have visited the doctor and therefore will have to take the day to relax and recover. Therefore, I would like to request one day of sick leave.

I will be available via email for all urgent work matters.

Wishing you and the team a productive day in my absence.

Kind regards,

[Your Name]

6. Vacation Leave Application

Here is a vacation leave letter example for office.

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I am writing this application to request a leave of absence from {start date} to {end date}. My family and I are taking a vacation to Manali as this period marks the summer vacation for my children. I want to take part of my allotted paid leave in this regard.

In the meanwhile, my teammate, {enter name}, has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.

Sincerely,  {Your Name}

7. Casual Leave Application

Subject: Casual Leave Application

Dear Mr./Mrs. {Recipient’s Name},

I request a leave of {X days} from {start date} to {end date} since I have to attend to a medical emergency of a close relative. As the relative is situated in Uttrakhand, I must be away for {X days}.

I shall be reachable during the period mentioned in my email. My person in charge, {person’s name}, will be handling my tasks in my absence.

I will be thankful if you consider my application at the earliest.

8. Emergency Leave Application

Here is how you can write a leave letter for an emergency.

Sub: Emergency Leave Letter

I have to tend to a personal matter in my hometown because of which I will not be able to come to the office until {date}.

I have informed my colleagues about my leave and have briefed everyone on the project we are working on. You may contact me on (Your mobile number) if you need me with any urgent information.

Please grant me a leave for three days and oblige.

{Your Name}

9. Leave Application for Half-day Sample

Here is a sample leave application for the office for a half day.

Subject: Request for Half-Day Leave on [Date]

Dear [Supervisor Name],

This is to inform you that I am applying for a half-day leave on [Date], [Morning/Afternoon]. I need to [briefly state the reason for leave].

I have completed all urgent tasks and informed [colleague name] about my absence. They have agreed to cover the pending tasks for me.

I will be available via email or phone throughout the day for urgent matters.

Thank you for your understanding and consideration.

Leave Application for Office: Template

I have attached a sample   leave application for the office template for your reference. You can also download it instantly.

Leave Application Sample for office

Tips for Writing Office Leave Application Letters

I have also curated some tips that you can use while drafting an application for medical leave in the office or for other reasons.

  • Use a formal tone and professional format to write the leave application for the office.
  • Provide all relevant details, including the purpose of your leave and the duration of absence.
  • Send your leave application in time.
  • Let the management know about your work status, too.
  • Attach supporting documents if needed.
  • Follow up with the manager or supervisor if they have not responded to your application yet.

Writing a leave application for the office will be an easy task for you once you have read this guide. I have included the formats for all application types, including a one-day leave application for the office, for your reference. Moreover, you must also follow all the tips and guidelines to ensure your application is in the correct format and tone.

You can learn more about such leave applications and how to draft them through free online courses from KnowledgeHut. These courses will enable you to learn more about effective communication in the workplace and enhance your skills for career advancement.

Frequently Asked Questions (FAQs)

You can apply for a casual leave application for the office if you want to attend a function. Make sure to follow the correct format and inform your manager about your planned absence. This will enable you to get approval instantly.

Several leave types are available for employees, including maternity, annual, half-day, casual, vacation, and sick leave. Familiarizing yourself with their respective formats is essential to ensure you submit the correct application.

Your application should encompass several required elements. The three simple ones are the subject line, the date, the reason for your leave, and the name of the person to whom you have transferred your work.

List down the factors that your manager can incorporate in canceling your absence request for the office. If your manager’s explanations are not convincing enough and you need a leave, you can discuss the matter with your HR department, which may be escalated to the seniors if required.

Yes, your leave remains cancelable even after it is approved. All you have to do is prepare a new document stating the new dates or your reasons for changing your leave. You may also want to bring the matter to your HR and proceed with the application without any problem.

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7+ Sick Leave Letter Templates – PDF

To work in a company that you love and have been dreaming about is purely a blessing. Not only is it a blessing, but you are living the dream of earning money by actually doing something that you like and want to learn more about. If you have seen your friends who got the job they always wanted, you might observe them be so energetic and excited to work in the morning. That is such a good site to see because they display positivity. But the fact is, no matter how much you are good at something, your body, might be reacting the other way around. Even if you love your work, there will be times your body would get sick and this, in turn, would affect your performance. That is why if the body convinces the mind to not function at its finest, employees choose to send a sick leave letter samples hoping their absence would be approved by the sample management .

sample of sick leave application letter

Formal Sick Leave Letter Template

free formal sick leave letter

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Free Formal Sick Leave Letter to Principal Template

free formal sick leave letter to principal

Free Sick Leave Record Template

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Free Sample Sick Leave Letter

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Free Sick Leave Letter Template

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The Definition and the Parts of a Sick Leave Letter

2. inside address, 3. greeting, 5. complimentary close, 6. signature, sick leave letter example.

sick leave letter example 1 788x1020

Free Leave Request Form

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Leave of Absence Request Instructions

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Tips on How to Avoid Getting Sick

  • Wash your hands – The reason for this is because your hands are the primary carrier for bacteria and germs. Wash them from time to time with soap.
  • Eat right – Do not ever skip meals and eat healthy food. Do not be so in love with oily dishes and balance it with fruits and vegetables.
  • Exercise – This boosts your immune system. Always find time to take care of your body by moving around. Simple exercises such as walking and jogging could already do.
  • Sleep – Have a good sleeping pattern not only to avoid getting eye bags but also getting enough rest for the next day. It is definitely not good to have stressed out body that lacks sleep and has to go through another stressful day with a limited amount of rest.
  • Hyrdate – Do not be so into work that you forget to drink water. Soft drinks are not the ideal replacement for water during work or even coffee for that matter. Drink as much as H2O as possible. Water helps the body in removing toxins and helps the mind and the body handle stress more with ease.

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Sick Leave Letter

Last Updated On March 26, 2020 By Letter Writing Leave a Comment

A sick leave letter is written when someone falls sick and would like to take a leave to recover from the illness or seek further medical attention.

This letter is written by a student or employee who wants to be absent from work due to illness. It is addressed to the relevant authority in an educational institution or workplace.

Sick leave is important to formally notify the relevant authority that you will be absent for some time due to illness. This letter is a document to show a record of an employee’s articulated leave days and their whereabouts in a given period.

It also contains relevant information on the number of leave days requested to enable an employer to make necessary arrangements for a replacement.

Tips for writing a sick leave letter

  • Mention genuinely your reason for the leave request
  • Give details of the period you will be away and relevant dates
  • Mention someone who can back you up
  • Use formal content and professional language
  • Provide a contact where you can be reached while away
  • Attach support documents if available
  • Be clear and concise

Sick Leave Letter Templates

When you are feeling ill and unable to go to work, it is advisable to request for time off. Have a look at the sick leave letter template and sample letters that you can use to request time to seek medical attention.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

I wish to notify you that I am down with ____________ and I have been unable to come to work since ____________. I hereby write to request for ____________ days sick leave to recover and rest. I wish to start my leave from ____________ and hopefully resume work on ____________. Kindly find the attached doctor’s letter for your reference.

I have requested ____________ to assume my duties and to contact me in case of any inquiries or clarification. I will ensure that I check and respond to work emails periodically while I am away. I sincerely apologize for not informing you beforehand because it was an emergency. When I resume work, I will ensure that I catch up with what I have missed.

Additionally, I also attached a sick leave application for your consideration. I hope that you will grant me this leave so that I can take time to fully recover and resume my duties. Kindly approve my sick leave for the aforementioned dates.

Thank you  

Yours Truly,

(__________________)

From, __________ __________ __________

Date- (Date on which Letter is Written)

__________ __________ __________

Sub: Letter for Sick Leave.

Dear ________ (Sir or Madam),

I would like to bring to your kind attention that my medical reports have detected ________________(specify ailment). I have been advised by my doctor to be on bed rest for ____________(Specify period). Please find my medical reports enclosed for your reference.

I am writing this letter to officially inform about my illness and request for _________ (specify leave) leave. I have handed over my work to ________________(write name of co-worker), who will be keeping the files updated in my absence. I would kindly request you to grant me leave w.e.f ___________(mention date). I would be reporting back on _______________(date).

Thanking You,

__________ (Name and Signature)

Sick Leave Letter Samples

Do you need time off from normal office work to seek medical attention? Check out a sick leave letter sample that you can customize to write a formal leave request to your employer.

Boris Watkins,

644 East Forest Lane

East Orange, NJ 07017

United States

Date:____________ (Date on which letter is written)

Marvin Alvarado,

Ceragem Company

522 West Swanson Dr.

Union, NJ 07083

I hereby write this letter to formally notify you of my absence from work for one week. I visited the hospital today since I was feeling unwell. I was diagnosed with malaria and I am not in a position to work for the next few days. 

I wish to request for sick leave from today 21 st to 28 th February 2020. The doctor has recommended that I take bed rest. Kindly find the attached doctor’s examination sheet for your reference. I hope to take this time to recover so that I can resume my work as soon as possible.

In my absence, Drew Bentley will cover for me. I will ensure that am available in case of any questions or need clarification. When I resume office, I will work to compensate for the lost time. Kindly contact me on my cell 790-802-8064 in case you have any inquiries.

Yours faithfully,

Boris Watkins

Vicente D. Lynch, 3393 Retreat Avenue, Birmingham, AL 35291.

Date-March 7, 2017.

Joann F. Childs, 113 Marietta Street, Concord, CA, 94520.

Subject- Letter for Sick Leave.

Dear Ms. Joann Childs,

I want to compel to your sincere note that I have recently gone for a blood examination because of routine fever. The reports state that I have jaundice. My doctor has advised me to take complete bed rest for two weeks. Consequently, I am writing this letter to communicate respecting my infirm wellness formally and would supplicate you to allow me to leave for a week kindly. I am also enclosing my medical reports for your reference.

I have handed over my responsibilities to Mr. Morgan, who will be working and handling my projects also when I am not there so that there should not be any deferment in the completion of any of the assignments. Since now everything is clear from my side, I request you to please sanction my leave request, w.e.f from 20th August. I would be recapitulating my responsibilities from next week onwards.

Thanking you.

Yours Sincerely, Vicente D. Lynch.

Sick Leave Letter Email Formats

It is important to inform your boss in a good time that you will be away from work due to medical issues. Here is a sick leave letter in an email format that will guide you in writing a formal leave request.

Dear Mrs. Beard,

My name is Rosanne Daniel a freshman student at Lakewood High school. I write this letter to request for 10 days sick leave. I have contracted chickenpox and I am unable to attend classes. 

The doctor has advised me to stay at home to avoid spreading the disease to the other students. Kindly find a note from the doctor attached with more details. 

I wish to start my leave on 14 th January and hopefully resume classes on  24 th January 2020. I will take this time to recover and go for clinics at the hospital. 

I have discussed this issue with the class teacher and she has agreed to inform the other teachers to send me notes and assignments through my email. All completed assignments will also be sent to the respective teachers through email.

Please also find the sick leave application form attached herewith. Kindly sign and send me a copy to use when I resume classes. When I return I will do the needful to ensure that I catch up. I hope that you will allow me this leave so that I can work on recovering and resuming school soon. 

Warm regards,

Rosanne Daniel

Dear Mr./Ms/Mrs.______(Name of the recipient),

When one is unable to undertake normal work duties or attend classes due to illness, it is important to inform the relevant authority by requesting sick leave. Sick leave includes information on the reason for the leave request, the relevant dates or leaving and resuming. You may also propose someone to back you up and provide support documents. Ensure to use formal content and professional language.

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  • Leave Application Letter
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  • Maternity Leave Application
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  • Letter for Leave Of Absence
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  • Leave Of Absence Letter
  • Annual Leave Letter
  • College Leave Letter
  • Half Day Leave Letter
  • How To Write A Leave Letter
  • Leave Application Email

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Published In: Letters

Writing a Leave Application (Free Samples & Templates)

There is always a time where one wants to take a breather from school or work. The break might be scheduling a vacation with family and friends or just a retreat from schoolwork. It could also be unavoidable situations such as accidents, sicknesses, or weddings.

What is Leave Application?

It is mainly a formal way of asking for a break from work or school for a certain amount of time. For example, in school, a student must write a leave application to his/her principal or teacher. It is also crucial that they follow the rules to compose a perfect application to make it acceptable by the institution. Your request will not be denied if you have a genuine reason for your leave application.

Reasons behind taking leave

  • Death in the family.
  • Family or friend’s wedding.
  • A medical procedure, e.g., surgery
  • Home emergencies like a fire, damage to property, etc.
  • Sickness in the family.
  • Relatives are visiting from or going to live abroad.
  • Stress and anxiety from work.
  • Doctor’s appointment.
  • Babysitting problems at home.

Casual Leave Application

It is a letter written to inform the appropriate authority of your absence for a specific period when you look to take a break due to personal reasons. You are required to record your annual leave days to account for how many you have left. Employers use these letters for evidence keeping. When writing a casual leave application, include your leave details, i.e., when you need the leave and the return date.

  • Employees need to inform their manager about their casual leave beforehand to make time to find replacements for their absence.
  • It is essential to use formal language.
  • Keep it short by only mentioning the required information.
  • Include a signature at the end of the casual leave application.
  • Include the name of the person who will be undertaking your tasks while on leave.

Sample casual leave application letter

Subject: Casual Leave Application

Dear Mr. Robertson Ian,

I would like to request for a leave of 6 days from the 2 nd Dec to  8 th Dec since I have an imperative delicate matter at hand. The reason for my leave is that my father, who has been unwell for some time now, is scheduled for urgent surgery.

I will resume work from 8 th Dec, and I shall be available at my work email address and my personal phone number. Besides, I have instructed Vivian Julio to be in charge of some errands during my absence. She is experienced and well equipped with adequate skills for any emergency. I  will be grateful if you understand and grant me the leave.

Yours Sincerely,

Lydia Lauren.

Leave Application for Marriage

Employees write this letter to inform the manager of their leave to attend a wedding. It might be their wedding or a relative’s wedding.

  • Employees need to inform their manager about their leave for marriage beforehand to make time to find replacements for their absence.
  • Include a signature at the end of the marriage leave application.
  • Include the accurate date, time, and venue for the occasion.

Sample leave application for marriage

Frank Lewis, 1423, Street 47 Shahdara, Delhi 10 th Dec 2020. The Manager ABC Cooperation Ltd. Shahdara, Delhi Subject: Leave request for my  marriage

My name is Frank Lewis working in the Information, Communication, and Technology department.

I am glad to inform you that I am getting married on 10 th Dec 20XX. This is an imperative and one of the long-awaited moment in my life, and  I would like to take a leave from 4 th Dec 20XX to 22nd Dec 20XX. This will give me adequate time for relevant arrangements. Please find a wedding invitation along with the letter. I also surpass the invitation to all the co-members.

Kindly grant me the leave, and your presence at the wedding function will be highly appreciated. I will resume my duties on 23rd Dec 20XX. Before I leave, I will email you the reports of the project in process. I have asked my team member Joshi Evan to cover up work in my absence, and he has accepted.

Thank you for your understanding.

Frank Lewis.

Leave Application for Office

Employees write a Leave Application for Office when they need to take a break from the office for a certain period. Office rules are to be followed to write formal leave applications. This letter illustrates an employee’s inability to work at the office.

  • Employees need to inform their manager about their leave from office to make time to find replacements for their absence.
  • Keep it short by only mentioning the required information, i.e., reasons for taking the leave.
  • Include a signature at the end of the office leave application.
  • Write the recipient’s name.
  • Provide your correct contact information in case of an emergency.

Sample leave application letter for office

Leave application for college.

Leave Application for College is necessary when you need to take a break from college for a particular period. This letter is commonly submitted to the principal. It will not be denied if there are genuine reasons like visiting a sick family member or suffering from an illness.

Sample leave application letter for college

Kathline Wendy,

The American University of Barbados,

9 th June 20XX

Mr. John Tyson

Vice Principal, School of Medicine

American University of Barbados

Subject: Leave application for college

I am Kathline Wendy, a fourth-year student in the school of medicine in your college. My Student identity number is  SM346572. I am writing this letter to inform you that I will be away for 3 days as from this 10th June 20XX. I am sorry to let you know that I lost my uncle, who has been battling cancer. We need to take his body from the funeral home, and all the family members are supposed to be present. 

 I kindly request you to accept my plea and grant me leave for the three days. I will be glad if my uncle gets a decent send-off. After getting back to school, I assure you that I will work harder and smarter to attain very good grades, and I hope to be amongst the top performers in our class.

Thanking you,

Yours faithfully,

Kathline Wendy

Maternity Leave Application

A Maternity Leave Letter informs your employer that you plan to take maternity leave at the end of a pregnancy.

  • Employees need to inform their manager about their maternity leave beforehand to make time to find replacements for their absence.
  • Express gratitude.
  • Use appropriate salutations.
  • Format your application correctly.

Sample sick leave application letter

Subject: Application for sick leave

Dear: Mr. Anderson Huan

 I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

I have asked my colleague Mathew to handle my pending tasks to make sure that deadlines are met.

If you need any urgent help, I will be available to answer calls and can respond to emails within a short time possible. I will be back in the office on Monday 14 th, 2020. Attached is the doctor’s note.

Thank you for understanding

Jane Walton

Leave Application to Boss

Leave Application to Boss is written by an employee to inform your boss that you will be away from work for a specific period.

Employees need to inform their manager about their leave beforehand to make time to find replacements for their absence.

  • Be honest about the reason for the leave.

Sample leave application letter to boss

Subject:  Leave application for 1 st Dec 20 XX

Dear: Mark Lawson

I hope this email finds you in good health. I would like to inform you that I will need a day off on Monday. I cannot attend the office tomorrow because I have an emergency at home, which cannot be avoided. My son got sick at night, and we had to rush him to the hospital, and  I really need to be by his side for at least a day.

 As there are important tasks scheduled for tomorrow, I have assigned all the duties to my colleague June Walton. I will be available on calls just in case of any urgent query; feel free to contact me on my number. I will send an email about the ongoing project first thing tomorrow in the morning. I will be grateful if you understand the emergency.

Half-Day Leave Application

You can ask for a half-day leave for simple, urgent, or personal reasons.

  • Mention the hours you will be away.
  • Be genuine.

Sample half day leave application letter

To the Human Resource Manager,

Mr. Brand Ltd.

Subject: Half day leave application

Dear Sir/ Madam

I am writing this to inform you that I will not be available tomorrow during the morning hours. I have been having a toothache for some days now, so I will see a dentist, and my appointment is scheduled for 9 am in the morning. I will be able to get back to work at 12 pm. In my absence, you can contact Ken Rick. I am sure that the team will handle everything exceptionally, but don’t hesitate to reach out to me in case of any queries.

Yours Truly,

Linda Jones.

Leave Application Templates

You can download one of our sample application letters if you find it challenging to write a leave application letter from scratch. They are easily editable, making it easier for you to fill in the details for your leave. Leave Application Templates allows your employees to write a good and formal letter indicating their leaves’ details.

School-Absence-Leave-Application_

Tips for Writing a Leave Application

  • Include a signature at the end of the leave application.
  • Use polite and professional language to make it sound genuine.
  • Revise the letter for any grammatical or punctuation errors.
  • Provide a genuine reason why you need to take the leave.
  • Provide your contact information in case of a work emergency, and you need to be reached.

Key Points to Remember

  • Salutation and addressing to the appropriate person.
  • The subject of the letter.
  • Reasons for taking leave.
  • Leave days required.
  • Include your correct contact information.
  • Don’t forget to include your name and details at the end of the application letter.

Related Documents

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Two Days Sick Leave Application (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional two days sick leave application.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application for Two Days of Medical Leave

First, find the sample template for two days sick leave application below.

To, The Principal, [School Name], [School Address]

Subject: Application for Two Days Sick Leave

Respected Sir/Madam,

I, [Your Name], am a student of class [Your Class] in your esteemed school. I am writing this letter to inform you that I am suffering from fever and have been advised by the doctor to take rest for the next two days to recover completely.

I, therefore, request you to kindly grant me leave from [Start Date] to [End Date]. In my absence, I will ensure to cover up all the missed lessons and homework. I will also make sure to get the notes from my friends and will keep up with the class progress.

I apologize for any inconvenience caused due to my absence and assure you of my regular attendance once I recover from my illness.

Thank you for your understanding and support.

Yours sincerely, [Your Name] [Roll Number] [Date]

Below I have listed 5 different sample applications for “two days sick leave application” that you will certainly find useful for specific scenarios:

Application for Two Days Sick Leave due to Dental Surgery

Application for Two Days Sick Leave due to Dental Surgery

To, The Principal, [Your School’s Name], [Your School’s Address], [City, State, Zip Code]

I, [Your Full Name], a student of Class [Your Class], Section [Your Section], wish to bring to your kind notice that I am scheduled to undergo a dental surgery on [Date of Surgery], as advised by my dentist. The procedure involves the extraction of a wisdom tooth, due to which I am currently experiencing severe discomfort and pain.

Considering the nature of the surgery and the subsequent recovery period, I kindly request you to grant me leave for two days, i.e., [Date of Surgery] and [Date After Surgery]. This time off from school will enable me to rest and recover properly post-surgery, and I will ensure to catch up on any missed lessons or assignments during my absence.

I am enclosing herewith a medical certificate for your reference. I will be highly obliged for your understanding and support in this matter.

Thank you for your consideration.

Yours sincerely, [Your Full Name] [Your Roll Number] [Date]

Application for Sick Leave for Mental Health Break

Application for Sick Leave for Mental Health Break

To, The Principal, [School/College Name], [City Name],

Subject: Application for Sick Leave for Mental Health Break

I, [Your Full Name], a student of class [Your Class and Section], am writing this letter to request a leave of absence from [Start Date] to [End Date] due to the necessity of taking care of my mental health. I am undergoing a difficult phase and I believe it is important to prioritize my mental well-being in order to continue my studies with full dedication and determination.

My doctor has recommended that I take a break and focus on relaxation and recuperation. I assure you that I will use this time to restore my mental health and come back with renewed energy and focus.

I understand the significance of regular attendance and have always tried to maintain it. However, in this situation, I request your understanding and support. I will make sure to collect and complete all the missed assignments and notes from my classmates after my return.

I hope you will consider my situation and grant me leave for this period. I apologize for any inconvenience caused and appreciate your understanding in this matter.

Yours sincerely, [Your Full Name], [Your Roll Number], [Date]

Application for Two Days Leave Due to Unexpected Allergic Reaction

Application for Two Days Leave Due to Unexpected Allergic Reaction

To, The Principal, [School Name], [City Name], [State Name], India

Subject: Application for Two Days Leave Due to Unexpected Allergic Reaction

I, [Your Full Name], a student of class [Your Class and Section], am writing this letter to kindly request a leave of absence for two days, that is, [Date1] and [Date2].

I regret to inform you that I have recently developed an unexpected allergic reaction, which has resulted in a severe rash and discomfort. The doctor has advised complete rest and medication for two days to recover fully and to prevent spreading any potential allergens in school, if applicable.

I assure you that I will make up for the lost study hours after school, and I will also collect the notes and assignments that I might miss during these days from my classmates.

I kindly request you to consider my situation and grant me leave for the mentioned dates. I am also attaching the medical certificate provided by the doctor for your reference.

Thank you in advance for your understanding and support in this matter.

Yours sincerely, [Your Full Name], [Your Roll Number], Class [Your Class and Section], [Contact Number]

Application for Sick Leave Due to Family Member’s Illness

Application for Sick Leave Due to Family Member's Illness

To, The Principal, [Your School Name], [Your School Address], [City], [State], [Pin Code]

Subject: Application for Sick Leave Due to Family Member’s Illness

I, [Your Full Name], a student of [Your Class & Section] in your esteemed institution, am writing this letter to inform you that I am unable to attend school for the next [number of days for leave] days due to a serious illness in my family.

My [Family Member Relation, e.g., Mother/Father/Sibling], is seriously unwell and has been hospitalized. Their condition requires my immediate and constant attention, as well as emotional support. I have been tasked with staying by their side during this difficult time, as there are no other family members available to fulfill this duty.

I understand the importance of regular attendance at school and I am aware that missing school for these days will lead to a gap in my studies. However, under these circumstances, it is inevitable. I assure you that I will take extra measures to cover up the missed lessons once I return to school.

I kindly request you to understand my situation and grant me leave from [Start Date of Leave] to [End Date of Leave]. I am attaching the medical certificate of my [Family Member Relation] for your reference.

I would be highly obliged if you could consider my situation and approve my leave application.

Thank you for your understanding in this matter.

Yours sincerely,

[Your Full Name] [Roll Number] [Class & Section] [Contact Number] [Date]

Application for Two Days Leave for Personal Medical Check-up

Application for Two Days Leave for Personal Medical Check-up

To, The Principal, [School Name], [School Address], [City, State, Pin Code]

Subject: Application for Two Days Leave for Personal Medical Check-up

I, [Your Name], a student of class [Your Class] in your esteemed school, am writing this letter to formally inform you that I need to take two days leave on [Date1] and [Date2].

The reason for my absence is a scheduled personal medical check-up. My doctor has advised me to undergo a few important tests, which are crucial for my health. Since these tests are time-consuming and the medical facility is quite distant from our residence, I will be unable to attend school on these two days.

I assure you that I will make up for the loss of my studies by taking notes from my classmates and will put in extra effort not to lag behind in any of the subjects. I kindly request you to grant me leave for these two days and oblige.

Thank you for your understanding and consideration in this matter. I look forward to your positive response.

Yours sincerely, [Your Name], [Class and Section], [Roll Number], [Date]

cc: Class Teacher, [Class Teacher’s Name]

How to Write Two Days Sick Leave Application

Some writing tips to help you craft a better application:

  • Begin with a formal salutation, like ‘Dear [Recipient’s Name]’.
  • Introduce yourself and your role at the start.
  • State the reason for your application, which is a two-day sick leave.
  • Clearly mention the dates for which you need leave.
  • Provide a brief reason for your absence, like an illness or doctor’s appointment.
  • If possible, mention any arrangements made to manage your workload during your absence.
  • Express gratitude for their understanding and consideration of your situation.
  • End with a formal closing, like ‘Sincerely’ or ‘Kind regards’, and your name.
  • Keep the tone professional and respectful throughout the application.
  • Proofread your application for clarity, tone, and grammar before sending.

Related Topics:

  • Principal Two Days Leave Application
  • Two Days Leave Application for School
  • Sister’s Marriage Two Days Leave Application

View all topics →

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sample of sick leave application letter

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Table of Contents

Sick Leave Letter from doctor (Samples)

sample of sick leave application letter

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

In this guide we will see some examples of a sick leave letter from doctor and some additional considerations on when to get one and how you may ask for a sick note.

Sick leave letter from doctor (What you need to know)

A sick leave letter from your doctor or what is known as “fit note” may be required when you need to let your school, employer, college or University (whoever requires it) know you need to take some time off to rest and get better. For instance, if you had an important exam but you were sick with a terrible flu (e.g. high fever, chills, etc.) or diarrhoea/stomach upset then you need some bed rest and then come back to present it at the best of your abilities so you need a medical excuse to be able to do that.

Another scenario could be that you are currently pregnant and you have a high risk pregnancy or you are about to deliver your baby soon and need additional care, then you need a sick leave letter from your doctor to justify why you are not going to come to work or remain absent (maternity leave). 

In addition, it could be you had an accident and you are in the hospital and you can’t go to work for a few days because you need to get bed rest and recover, then you need a hospital medical leave or medical certificate for sick leave from the doctor so you can give the document to your employer when you return to work.

NOTE: “Employees must give their employer a doctor’s ‘fit note’ (sometimes called a ‘sick note’) if they’ve been ill for more than 7 days in a row and have taken sick leave.

This includes non-working days, such as weekends and bank holidays.”

Do I have other options?

In some cases you could be entitled to compassionate leave when a member of your immediate family or household dies or develops a life-threatening illness or injury so not necessarily affecting you directly. 

In addition, you could apply for medical leave which is a written formal application to your employer, requesting for time off from a particular medical reason.

Even if your employer (your manager or supervisor) is already aware of your personal circumstances or your health it may still be required to hand in a formal letter. 

Moreover, if you feel you are struggling to cope with stress (stress leave) or anxiety, or may suspect of an undiagnosed mental illness, is important to call your GP and set up an appointment so you can get appropriate attention and treatment.

NOTE: some companies may require further documentation from a GP or a medical professional before they can approve your request. 

“[Your Name]

Your Address

Your City, postal code

Your Phone Number

[Name of Immediate Supervisor]

Name of Company

City, postal code

Dear [Name of Addressee];

I am writing you this letter because due to an unfortunate circumstance, I will not be able to come to the office today. I have been feeling unwell since [date or time] and I feel that I will not be an asset in the office if I get to work with less than my 100 percent.

I therefore formally request that you approve of at least [number] days of paid sick leave so that I can recuperate properly from my situation. I shall also be visiting my medical practitioner so that I may be diagnosed properly and prescribed with the correct pharmaceutical drugs. [You may include more details regarding your illness, however, take note that you don’t have to disclose information regarding your situation if you do not wish to do so.] I will be back at work as soon as I am feeling better.

Thank you very much for your consideration and kindness during these unfortunate circumstances. May you have a good day ahead.

[Your name and signature]

[Position]”

Credits: Template.net

“Dear Ms. Ross

I am writing on behalf of David Graham my patient and your employee. I am requesting that you grant Mr. Graham a medical leave of absence from his work at Oceanside Corporation due to a confirmed case of laryngitis coupled with swelling of the throat and extreme irritation. I recommend at least 4 days off from work to allow Mr. Graham to completely recover from this condition.

Since Mr. Graham works in a position where he is in frequent contact with other employees I feel it is necessary to ensure a complete recovery before he returns to work. I will be seeing my patient for a follow-up visit on September 25 2014. I will fully assess his condition at that point and send you a copy of my assessment in writing following the visit for your HR records.

Barring any complications I expect Mr. Graham to make a full recovery within a relatively short period of time since he is otherwise healthy with no significant medical issues. Please feel free to contact me or my office staff if you need further clarification or documentation concerning this medical leave letter. Thank you kindly for your prompt attention to this matter.

Alfonzo Lopez M.D.”

“Dear Ms. Turner

I am writing this letter to inform you that I need to take a sick leave from work due to a severe throat infection. I will need to remain off of work until September 26 bringing my total sick leave to two full weeks.

A letter from my doctor is attached to confirm I need the time off to properly recover without risking my health or the health of my co-workers. I apologize for any inconvenience due to my absence from work.

I should however be able to occasionally check my email and do some work including a few projects I had almost completed before becoming sick from home when possible until I come back to the office. When I return on September 26 I fully intend to do my best to catch up on any work I missed during my absence.

Please let me know if you need further verification from my doctor. If I should require additional time off I will let you know as soon as possible. Feel free to contact me at your convenience should you have any questions or require clarification regarding my sick leave request. Thank you for your prompt attention to this matter.

Yours Respectfully

Vicki Ballas”

“MEDICAL LEAVE LETTER FOR OFFICE

Dear [RECIPIENT NAME],

I am writing to inform you that I shall be absent for [NUMBER] of days due to a medical emergency. [DETAIL].

I apologize for this sudden decision. However, I feel that it will not be beneficial for the company if I arrive at work not being in my best self to take care of my tasks. Please consider this letter as my formal request for a medical leave from the office. I will be back as soon as I recover.

Thank you for understanding my situation, and may you have a good day ahead.

[YOUR SIGNATURE]

[YOUR NAME]”

Template.net

Livecareer.co.uk

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IMAGES

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  6. 49 Professional Sick Leave Email Templates ᐅ TemplateLab

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VIDEO

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COMMENTS

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  2. How to Write a Sick Leave Application (+ 5 Sample Letters)

    Use a Professional Format: When writing a sick leave application, maintain a professional tone and format. Include the current date, recipient's name, designation, company name, and address. Use a polite and concise language to convey your message effectively. Provide a Clear Subject Line: Include a subject line in your application to ensure ...

  3. How To Write a Sick Leave Letter (with Template and Example)

    I hope this letter finds you well. I am writing to inform you that [briefly describe your illness or injury, and your need for an absence]. I apologize for any inconvenience my absence may cause for the team. According to my doctor, I should be able to return to work by [estimated date of return].

  4. Application For Sick Leave [For Office]: Format & Samples

    A sick leave application is a letter written to inform your employer that you will be unable to work for a day or a certain period due to an illness or injury. It demonstrates your professionalism and allows the employer to assign your work to other employees for the smooth functioning of operations. ... Sample 5. Here is a sample sick leave ...

  5. Sick Leave Application for Office: 20 Templates

    Sample Sick Leave Mail to Manager. You can change to sick leave reasons and days as required in this application. Dear Sir or Madam, I am writing to request one day's leave as I am feeling sick with fever, flu, and cough. I kindly request you to approve my leave for today (date). Sincerely Yours, [Your Name] Short Sick Leave Letter for Office ...

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    How to Write a Sick Leave Letter. Use a formal format. Provide relevant documents. State your duration of absence. Express gratitude. Sick Leave Application Samples. Sample 1: Leave application for office due to fever. Sample 2: 2 days sick leave application for office. Sick leave is one of the leave benefits that are provided by the company to ...

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    5 Samples to help you Ace your One Day Leave Application. 4. Sample - Sick leave application for office due to fever. Dear Manager, Subject: Request for sick leave due to fever. I am writing to formally request a sick leave of absence due to a high fever and associated symptoms that I have been experiencing since [yesterday/last night].

  8. Sick Leave Application Format: Tips to Write Effective Sick Leave Letters

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    Step 3: State the Purpose of Your Email. In the first sentence of your letter, state that you are writing to request sick leave. Be direct and to the point. For example, "I am writing to inform you that due to a medical condition, I will need to take sick leave starting from [date].".

  10. How to write a sick leave letter (with template and example)

    Following these steps can help you request sick leave: 1. Address your letter. A sick leave letter is a formal letter, which means it's necessary to address it properly. To do it, start with supplying your contact details. Typically, it's best to place your contact details in the upper right-hand corner of the document.

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    Official Sick Leave Application formats. Format 1: Simple Sick Leave Application. Dear [Supervisor's Name], I am writing to request sick leave from [Start Date] to [End Date] due to [briefly explain the reason for your sick leave, e.g., illness, medical treatment, recovery, etc.].

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    Sample 1: To, The Managing Director, [Company Name] [Company Address] Subject: Application For Sick Leave. Dear Sir/Madam, I want to inform you that I can't come to the office today due to a fever. Yesterday I was tired, and after returning home from the office, I could hardly move around.

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    3. Maternity Leave Application Sample. Here is a leave letter for office samples for those who want maternity leave. Subject: Application for Maternity Leave. Dear {Recipient's Name}, I am writing to inform you about my decision to take the allotted {Number of weeks} of maternity leave available to me.

  15. 7+ Sick Leave Letter Templates

    2. Inside Address. For this part of the letter, you have to write the receiver's full name and his or her title in his office. You have to identify if he or she is the manager, boss, CEO, HR Manager, or supervisor of a particular department in the office.

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    Additionally, I also attached a sick leave application for your consideration. I hope that you will grant me this leave so that I can take time to fully recover and resume my duties. ... Check out a sick leave letter sample that you can customize to write a formal leave request to your employer. From, Boris Watkins, 644 East Forest Lane. Unit ...

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    Sample sick leave application letter. Subject: Application for sick leave. Dear: Mr. Anderson Huan. I am emailing you to let you know that I cannot make it to the office for the next two days. I had symptoms of viral infection, I went to the doctor, and he prescribed 2 days of rest.

  19. Two Days Sick Leave Application (with Samples & PDFs)

    Begin with a formal salutation, like 'Dear [Recipient's Name]'. Introduce yourself and your role at the start. State the reason for your application, which is a two-day sick leave. Clearly mention the dates for which you need leave. Provide a brief reason for your absence, like an illness or doctor's appointment.

  20. Sick Leave Letter From Doctor (Samples)

    Sample 3: "Dear Ms. Turner. I am writing this letter to inform you that I need to take a sick leave from work due to a severe throat infection. I will need to remain off of work until September 26 bringing my total sick leave to two full weeks. A letter from my doctor is attached to confirm I need the time off to properly recover without ...