presentation tips in powerpoint

Microsoft Office

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Top 12 PowerPoint Tips and Hacks for Flawless Presentations

Saikat Basu

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We’ve all seen our fair share of bad PowerPoint presentations . We can all agree that for a PowerPoint presentation to impress, it needs time and attention to detail.

So how can you ramp up your PowerPoint productivity in the shortest time possible?

That’s where we come in. For starters, follow our proven PowerPoint tips and tricks for business presentations , which are sure to make an impact.

Step up your PowerPoint game

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1. Keep it simple

Keep your slides simple. It’s the visual backdrop to what you are going to say.

The most recommended PowerPoint tip for your productivity is called simplicity . You may be tempted by the graphical razzmatazz of beautiful images, background, and charts. At the end of the day, PowerPoint is a background visual aid for your talk. It is not the talk.

PowerPoint has lots of bells and whistles. But you don’t have to use them all. For instance, your content may not need the much-maligned bullet points - you can just use one key point per slide instead.

That’s why…

2. Reduce the text

Less is more when it is about the text on your slides.

The average reading speed on a screen is around 100 - 150 words per minute. Too much information on the slide is a distraction and an inattentive audience will lose the message you are trying to convey.

Don’t give them too much to read. Use high-quality pictures and eye-catching graphics instead.

To make information digestible, expert slide designers recommend you write one key idea per slide that is summarized by a clear headline.

Tip: Exploit white space. Create more space between your text, paragraphs, and graphics on your slide.

3. Plan your content first

Think about the message you want to convey and use it to write an outline.

As PowerPoint is such a visual medium, it is easy to get sidetracked with the visuals. So it’s important to chalk out what you want to say and in what order even before you open PowerPoint.

Your slides will come together quickly with the help of PowerPoint design options and you can even choose the right templates if you know your stuff inside out. 

Tip: Use brainstorming tools like mind maps, flowcharts, and even storyboards to sketch your content flow.

4. Use PowerPoint Designer for ideas

PowerPoint makes an intelligent guess by looking at the words on your slide and suggests high-quality artwork to complement it. You can pick one of the creative layouts or go back to your own design.

Tip: PowerPoint Designer can also turn lists, processes, or timelines into beautiful graphics too.

5. Use PowerPoint templates

Start with a template to break through any creative blocks.

PowerPoint templates are meant to be the starter plugs when inspiration deserts you or you are design-challenged. PowerPoint ships with a set of readymade templates and there are more available online. Pick one to begin.

Tip: Manpreet Kaur, the head of Corporate Communications at Mercer also suggests you use templates for mining ideas for your own presentation.

Whenever you receive any PowerPoint presentation from any of your clients, business partners, or sellers, make it a point to add them to any folder as a stock for templates for future reference. You can leverage these templates to find inspiration for any icon idea, layout, idea presentation, and number representation on the slides.

6. Edit the Slide Master

To open the Slide Master view, go to the View tab on the Ribbon and select Slide Master .

The first slide on the top is the Slide Master. Any changes to the Slide Master will be applied to all the slides in the presentation.

The Slide Master view also shows all the slide layouts used in PowerPoint. You can also use these Layout Master slides to control the appearance of any group of slides that share a common layout.

Tip: Make changes to the Slide Master before you start filling a presentation with the content.

7. Use PowerPoint Shapes for visuals

PowerPoint Shapes is the most powerful graphical tool in your control.

The multifaceted Shapes feature on the Ribbon gives you infinite ways to use PowerPoint like an illustration program. Look beyond the commonplace rectangle, oval, and rounded rectangle patterns.

Every shape is editable. You can customize any PowerPoint shape and create your own custom designs. They can be formatted with colors, 3-D effects and shadows too.

Tip: Most default shapes are overused. So, you can use your own custom shapes to add interest to a key point or a slide. For instance, you can turn a chevron into a more interesting arrow to illustrate the flow of a process.

8. Choose the right fonts

Choose the right fonts that are modern and pleasing.

It’s well established that fonts have a cognitive impact on how your audience will take in the information.

Sans-serif fonts are preferred for their smooth typefaces. But your typography choices will be influenced by the theme of the content. An artsy presentation can be more liberal with fonts that are decorative.

Also, to create contrast, you can use a technique called font-pairing where two complementary fonts are combined. For instance, use a serif font for titles and pair it with a sans-serif font in the body.

Tip: Want a free font library? Head over to Google Fonts and the collection of 916 free licensed fonts.

9. Use visual metaphors for your data

Visuals help everyone get the context behind data at a faster rate.

Business executives are used to spreadsheets . But that doesn’t mean they will like it in a presentation. Arresting illustrations are far better than bullet points and shoddy SmartArt.

We have talked about shapes and using high-quality photos before. But what if you have to analyze dry data?

Use visual metaphors or analogies to bring out the scale and relationships in the data. Executives can look up numbers, but the right use of an analogy can bring out the context behind it.

For instance, the evolution of man can be used to show the growth of a startup over time.

Tip: When stuck for ideas take inspiration from the best infographics on Slideshare and Pinterest. Infographics are designed to pack a lot of information in a small space.

10. Customize your slides for different audiences

Save yourself a lot of time by reusing your slides for different audiences.

This somewhat lesser-known PowerPoint tip uses a feature called Custom Slideshow to filter what you want your audience to see. Maybe, you want to hide some sensitive information for a lower level of executives while revealing it to those higher up. You do not have to create different slideshows for these two groups.

Create a custom show in five steps.

• On the Ribbon, go to Slide Show > Custom Slide Show , and then select Custom Shows .
• Click the New button in the Custom Shows dialog box. 
• In the Define Custom Show box , choose the slides that you want to include in the custom show, and then hit Add .
• You can change the order of the slides with the arrow keys.
• Type a name in the slideshow name box, and then click OK .

  Tip: You can also create hyperlinked custom shows that you can jump to from your primary PowerPoint show.

11. Rehearse Your Presentation

Prepare your presentation according to the time allotted.

No PowerPoint tip is useful if you cannot fit the number of slides and the time you take to present them in the schedule. PowerPoint helps you rehearse your presentation before you do it. With the Rehearse Timing feature, you can tweak your delivery according to the time on hand.

A helpful Microsoft Support video walks you through the process.

Tip: Use the timer to check if you're spending too much or too little time on one particular slide. Maybe, explaining the data in a better way can shorten the time.

12. Make your PowerPoint presentations accessible

Go to File > Info > Check for Issues > Check Accessibility

Sharon Rosenblatt, Director of Communications at Accessibility Partners stresses the importance of making presentations more inclusive.

Always use the accessibility checker, and not just if your slideshow is being shared with someone you know has a disability, but you never know where files get sent to.

PowerPoint is all about visuals so it’s more important to finetune the little things that can help make the message easily understood by people who have accessibility challenges.

Tip: Microsoft details the best practices for making all PowerPoint presentations accessible .

The bottom line: Get to the point fast

When you are presenting to busy people, you have to cut the clutter but not lose the message. A successful presentation is about brevity and speed.

A business presentation is also a decision-making tool. So make sure you are presenting the information your audience wants to know. And nothing more.

Yes, they do take some work. But with the help of these PowerPoint tips and tricks, you can start and finish any presentation without losing your sleep.

Want more PowerPoint tips? Then check out these other PowerPoint features that will level up your presentations. Or try taking GoSkills top-rated PowerPoint certification course .

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Saikat is a writer who hunts for the latest tricks in Microsoft Office and web apps. He doesn't want to get off the learning curve, so a camera and a harmonica claim an equal share of his free time.

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Home Blog Presentation Ideas 23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

PowerPoint presentations are not usually known for being engaging or interactive. That’s often because most people treat their slides as if they are notes to read off  and not a tool to help empower their message.

Your presentation slides are there to help bring to life the story you are telling. They are there to provide visuals and empower your speech.

So how do you go about avoiding a presentation “snoozefest” and instead ensure you have an engaging and interactive presentation?  By making sure that you use your slides to help YOU tell your story, instead of using them as note cards to read off of.

The key thing to remember is that your presentation is there to compliment your speech, not be its focus.

In this article, we will review several presentation tips and tricks on how to become a storytelling powerhouse by building a powerful and engaging PowerPoint presentation.

Start with writing your speech outline, not with putting together slides

Use more images and less text, use high-quality images, keep the focus on you and your presentation, not the powerpoint, your presentation should be legible from anywhere in the room, use a consistent presentation design, one topic per slide, avoid information overwhelm by using the “rule of three”.

• Display one bullet at a time

Avoid unnecessary animations

• Only add content that supports your main points

Do not use PowerPoint as a teleprompter

• Never Give Out Copies of the Presentation

Re-focus the attention on you by fading into blackness

Change the tone of your voice when presenting, host an expert discussion panel, ask questions, embed videos, use live polling to get instant feedback and engage the audience.

• He kept his slides uncluttered and always strived for simplicity
• He was known to use large font size, the bigger, the better.
• He found made the complex sound simple.

He was known to practice, practice, and keep on practicing.

Summary – how to make your presentation engaging & interactive, fundamental rules to build powerful & engaging presentation slides.

Before we go into tips and tricks on how to add flair to your presentations and create effective presentations, it’s essential to get the fundamentals of your presentation right.

Your PowerPoint presentation is there to compliment your message, and the story you are telling. Before you can even put together slides, you need to identify the goal of your speech, and the key takeaways you want your audience to remember.

YOU and your speech are the focus of this presentation, not the slides – use your PowerPoint to complement your story.

Keep in mind that your slides are there to add to your speech, not distract from it.  Using too much text in your slides can be distracting and confusing to your audience. Instead, use a relevant picture with minimal text, “A picture is worth a thousand words.”

This slide is not unusual, but is not a visual aid, it is more like an “eye chart”.

Aim for something simpler, easy to remember and concise, like the slides below.

Keep in mind your audience when designing your presentation, their background and aesthetics sense. You will want to avoid the default clip art and cheesy graphics on your slides.

While presenting make sure to control the presentation and the room by walking around, drawing attention to you and what you are saying.  You should occasionally stand still when referencing a slide, but never turn your back to your audience to read your slide.

You and your speech are the presentations; the slides are just there to aid you.

Most season presenters don’t use anything less than twenty-eight point font size, and even Steve Jobs was known to use nothing smaller than forty-point text fonts.

If you can’t comfortably fit all the text on your slide using 28 font size than you’re trying to say and cram too much into the slide, remember tip #1.4 – Use relevant images instead and accompany it with bullets.

Best Practice PowerPoint Presentation Tips

The job of your presentation is to help convey information as efficiently and clearly as possible. By keeping the theme and design consistent, you’re allowing the information and pictures to stand out.

However, by varying the design from slide to slide, you will be causing confusion and distraction from the focus, which is you and the information to be conveyed on the slide.

Technology can also help us in creating a consistent presentation design just by picking a topic and selecting a sample template style. This is possible thanks to the SlideModel’s AI slideshow maker .

Each slide should try to represent one topic or talking point. The goal is to keep the attention focused on your speech, and by using one slide per talking point, you make it easy for you to prepare, as well as easy for your audience to follow along with your speech.

Sometimes when creating our presentation, we can often get in our heads and try to over-explain. A simple way to avoid this is to follow the “ Rule of Three ,” a concept coined by the ancient Greek philosopher Aristotle.

The idea is to stick to only 3 main ideas that will help deliver your point.  Each of the ideas can be further broken into 3 parts to explain further. The best modern example of this “Rule of Three” can be derived from the great Apple presentations given by Steve Jobs – they were always structured around the “Rule of Three.”

Display one sentence at a time

If you are planning to include text in your slides, try to avoid bullet lists, and use one slide per sentence. Be short and concise. This best practice focuses on the idea that simple messages are easy to retain in memory. Also, each slide can follow your storytelling path, introducing the audience to each concept while you speak, instead of listing everything beforehand.

Presentation Blunders To Avoid

In reality, there is no need for animations or transitions in your slides.

It’s great to know how to turn your text into fires or how to create a transition with sparkle effects, but the reality is the focus should be on the message. Using basic or no transitions lets the content of your presentation stand out, rather than the graphics.

If you plan to use animations, make sure to use modern and professional animations that helps the audience follow the story you are telling, for example when explaining time series or changing events over time.

Only add engaging content that supports your main points

You might have a great chart, picture or even phrase you want to add, but when creating every slide, it’s crucial to ask yourself the following question.

“Does this slide help support my main point?”

If the answer is no, then remove it.  Remember, less is more.

A common crutch for rookie presenters is to use slides as their teleprompter.

First of all, you shouldn’t have that much text on your slides. If you have to read off something, prepare some index cards that fit in your hand but at all costs do not turn your back on your audience and read off of your PowerPoint.  The moment you do that, you make the presentation the focus, and lose the audience as the presenter.

Avoid Giving Out Copies of the Presentation

At least not before you deliver a killer presentation; providing copies of your presentation gives your audience a possible distraction where they can flip through the copy and ignore what you are saying.

It’s also easy for them to take your slides out of context without understanding the meaning behind each slide.  It’s OK to give a copy of the presentation, but generally it is better to give the copies AFTER you have delivered your speech. If you decide to share a copy of your presentation, the best way to do it is by  generating a QR code  for it and placing it at the end of your presentation. Those who want a copy can simply scan and download it onto their phones.

Tips To Making Your Presentation More Engaging

The point of your presentation is to help deliver a message.

When expanding on a particularly important topic that requires a lengthy explanation it’s best to fade the slide into black.  This removes any distraction from the screen and re-focuses it on you, the present speaker. Some presentation devices have a built-in black screen button, but if they don’t, you can always prepare for this by adding a black side to your presentation at the right moment.

“It’s not what you say, it’s how you say it.”

Part of making your presentation engaging is to use all the tools at your disposal to get your point across. Changing the inflection and tone of your voice as you present helps make the content and the points more memorable and engaging.

One easy and powerful way to make your presentation interactive is experts to discuss a particular topic during your presentation. This helps create a more engaging presentation and gives you the ability to facilitate and lead a discussion around your topic.

It’s best to prepare some questions for your panel but to also field questions from the audience in a question and answer format.

How To Make Your Presentation More Interactive

What happens if I ask you to think about a pink elephant?  You probably briefly think about a pink elephant, right?

Asking questions when presenting helps engage the audience, and arouse interest and curiosity.  It also has the added benefit of making people pay closer attention, in case they get called on.

So don’t be afraid to ask questions, even if rhetorical; asking a question engages a different part of our brain. It causes us to reflect rather than merely take in the information one way. So ask many of them.

Asking questions can also be an excellent way to build suspense for the next slide.

(Steve Jobs was known to ask questions during his presentations, in this slide he built suspense by asking the audience “Is there space for a device between a cell phone and a laptop?” before revealing the iPad) Source: MacWorld SF 2018

Remember the point of your presentation is to get a message across and although you are the presenter, it is completely fine to use video in your PowerPoint to enhance your presentation.  A relevant video can give you some breathing time to prepare the next slides while equally informing the audience on a particular point.

CAUTION: Be sure to test the video beforehand, and that your audience can hear it in the room.

A trending engagement tool among presenters is to use a live polling tool to allow the audience to participate and collect immediate feedback.

Using a live polling tool is a fun and interactive way to engage your audience in real-time and allow them to participate in part of your presentation.

Google Slides has a built-in Q&A feature that allows presenters to make the slide deck more interactive by providing answers to the audience’s questions. By using the Q&A feature in Google Slides, presenters can start a live Q&A session and people can ask questions directly from their devices including mobile and smartphones.

Key Takeaways from one of the best presenters, Steve Jobs

He kept his slides uncluttered and always strove for simplicity.

In this slide, you can easily see he is talking about the battery life, and it uses a simple image and a few words. Learning from Jobs, you can also make a great presentation too. Focus on the core benefit of your product and incorporate great visuals.

Source: Macworld 2008

SlideModel.com can help to reproduce high-impact slides like these, keeping your audience engagement.

He was known to use large font sizes, the bigger, the better

A big font makes it hard to miss the message on the slide, and allows the audience to focus on the presenter while clearing the understanding what the point of the slide is.

He found made the complex sound simple

When explaining a list of features, he used a simple image and lines or simple tables to provide visual cues to his talking points.

(This particular slide is referencing the iMac features)

What made Steve Jobs the master of presentation, was the ritual of practicing with his team, and this is simple yet often overlooked by many presenters.  It’s easy to get caught in the trap of thinking you don’t need to practice because you know the material so well.

While all these tips will help you create a truly powerful presentation , it can only achieve if applied correctly.

It’s important to remember when trying to deliver an amazing experience, you should be thoroughly prepared. This way, you can elevate your content presentation, convey your message effectively and captivate your audience.

This includes having your research cited, your presentation rehearsed.  Don’t just rehearse your slides, also take time to practice your delivery, and your tone.  The more you rehearse, the more relaxed you will be when delivering. The more confident you will feel.

While we can’t help you with the practice of your next presentation, we can help you by making sure you look good, and that you have a great design and cohesiveness.

You focus on the message and content; we’ll focus on making you look good.

Have a tip you would like to include?  Be sure to mention it in the comments!

Like this article? Please share

Audience, Engaging, Feedback, Interactive, Poll, Rule of Three, Steve Jobs Filed under Presentation Ideas

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2 Responses to “23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations”

Very great advices!

Greetings ! A compact composed communication for the host to have an impact -VOICE

Thank You ?

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27 Super Hidden PowerPoint Tips and Tricks Only The Pros Know!

Ausbert Generoso

Ever felt like your PowerPoint presentations could use a little magic? You’re not alone. Whether you’re a seasoned presenter or just getting started, there’s a world of PowerPoint tips and tricks waiting for you. In this guide, we’re diving into the nitty-gritty of Microsoft PowerPoint to uncover 30 hidden gems that’ll transform the way you create and deliver slides.

From making your designs pop to streamlining your workflow, these PowerPoint hacks are designed for real-world impact. No jargon, just practical insights that’ll have you presenting like a pro in no time.

Let’s cut through the noise and get straight to the good stuff – your next presentation is about to level up. Ready? Let’s get started.

27 PowerPoint Tips and Tricks That Put The Power in PowerPoint

1. Morph Transition for Seamless Animation

What’s it for:  Elevate your presentation by seamlessly animating objects and creating smooth transitions between slides. Morph transition is your key to a dynamic and visually engaging storytelling experience, allowing you to captivate your audience effortlessly. 

How to do it:

• Position the same object in different parts on multiple slides
• Select all slides, and go to the Transitions tab.
• Choose “Morph” as the transition effect.

2. SVG Image Integration

What’s it for:  Did you think SVG’s only work for websites and professional photo editing tools? They do, too, in PowerPoint! Import high-quality Scalable Vector Graphics (SVG). Maintain image clarity, resize without loss, and enhance your presentations with crisp logos and icons. 

• Save your chosen SVG on your device.
• Click on the Insert tab.
• Choose “Pictures” and select your SVG file.
• Adjust the size without compromising image quality.

3. Designer Feature for Quick Layouts

What’s it for:  Effortlessly create professional-looking slides with the Designer feature. Receive instant layout suggestions based on your content, saving time and ensuring your presentation looks polished. 

• Select a slide.
• Go to the Design tab and click Designer on the far right along the ribbon.
• Select through ready-made slide designs for instant layouts.

4. Insert 3D Models

What’s it for:  Amp up your presentations with manipulable 3D models, adding a dynamic dimension. Whether it’s showcasing products or visualizing data, 3D models bring your slides to life. 

• Click on the “3D Models” dropdown and proceed to Stock 3D Models.
• Search for a 3D model of your choice and insert.
• Manipulate and customize as needed.

5. SmartArt Graphics for Visual Hierarchy

What’s it for:  Convey complex ideas with visual hierarchy using SmartArt graphics. These graphics offer a structured and visually appealing way to organize information, making your content more digestible. 

• Go to the Insert tab.
• Select “SmartArt” and navigate through the available categories.
• Select a graphic template that fits your presentation needs.
• Enter your content and customize as needed.

6. Eyedropper Tool for Color Matching

What’s it for:  Maintain a cohesive design by using the Eyedropper tool to pick colors from images or elements within your presentation. Ensure consistency and professional aesthetics in every slide. 

• Select the editable, native PowerPoint object you wish to customize.
• Go to the Shape Format tab and click on the Shape Fill dropdown.
• Select “More Fill Colors…” and click the eyedropper icon to begin color appropriating.

7. Record and Insert Audio

What’s it for:  Infuse personality into your presentation by recording audio directly within PowerPoint. Ideal for adding voiceovers, explanations, or personal touches that enhance audience engagement. 

• Click on “Audio” and choose “Record Audio.”
• Record your audio and insert it into the slide.

8. Presenter Coach for Rehearsing

What’s it for:  Elevate your presentation skills with Presenter Coach. Receive valuable feedback on pacing, filler words, and more, refining your delivery for a confident and impactful performance. 

• Click on the Slide Show tab.
• Choose “Rehearse with Coach” to start practicing.

9. Hyperlink Navigation for Seamless Transitions

What’s it for:  Streamline your presentation flow by implementing Hyperlink Navigation. This trick allows you to create clickable links within your slides, enabling effortless transitions between related content or external resources, enhancing the overall navigational experience. 

• Select the text or object you want to hyperlink.
• Right-click and choose “Hyperlink” or use the Ctrl+K shortcut.
• Specify the destination, whether it’s another slide, a website, or a file, to create a seamless navigational experience.

10. Alt Text for Accessibility

What’s it for:  Improve accessibility by adding descriptive alternative text to images and objects. Ensure inclusivity for visually impaired individuals, making your presentation accessible to a wider audience. 

• Right-click on the image or object.
• Choose “Edit Alt Text” and enter a descriptive text.

11. Slide Zoom for Dynamic Navigation

What’s it for:  Elevate your presentation’s navigation with Slide Zoom, offering the flexibility to jump to specific slides during a presentation without adhering to a linear sequence. This dynamic feature ensures a more engaging and tailored audience experience. 

• Set a master slide where you’d like to put your “mini slides” altogether.
• Navigate to the Insert tab > Zoom dropdown > Slide Zoom.
• Select the slides you want to link onto your master slide and insert.

12. Live Captions and Subtitles

What’s it for:  Foster inclusivity by enabling live captions and subtitles in multiple languages. This feature enhances accessibility, making your presentation more engaging and comprehensible for a diverse global audience. 

• Go to the Slide Show tab.
• Select “Always Use Subtitles” and choose your language.

13. Password Protection for Security

What’s it for:  Safeguard your presentation’s sensitive content by adding a password. This security measure ensures that only authorized individuals can access and view the information, adding an extra layer of protection. 

• Navigate to the File tab.
• Select “Info” and click on “Protect Presentation.”
• Choose “Encrypt with Password” and set your password.

14. Animation Painter for Consistent Animations

What’s it for:  Maintain a polished and consistent look throughout your presentation by using the Animation Painter. Copy and apply animations across different objects with ease, ensuring a cohesive visual experience. 

• Select the object with the same, desired animation as the others.
• Go to the Animation tab.
• Click on “Animation Painter” and apply to other objects.

15. Linked Excel Charts for Real-Time Updates

What’s it for:  Integrate linked Excel charts for real-time updates in your PowerPoint presentation. Any modifications made to the linked Excel file automatically reflect in your slides, ensuring data accuracy. 

• Copy your Excel chart.
• In PowerPoint, use “Paste Special” and choose “Microsoft Excel Worksheet Object.”

16. Custom Slide Sizes

What’s it for:  Tailor your presentation to various screen dimensions by customizing slide sizes. This feature, accessible through the Design tab, ensures your content fits seamlessly across different display settings. 

• Navigate to the Design tab.
• Click on the “Slide Size” dropdown and choose “Page Setup”.
• Change “Slide sized for” to Custom.

17. Grid and Guidelines for Precision

What’s it for:  Achieve precise object alignment with gridlines and guides. This feature, essential for creating visually polished and organized presentations, ensures your content is visually appealing and professionally structured. 

• Go to the View tab.
• Check the “Grids” and “Guidelines” toggles for display options and customization.

18. Slide Master for Consistent Design

What’s it for:  Establish a cohesive presentation design by utilizing the Slide Master. This time-saving feature enables you to set consistent layouts, fonts, and colors throughout your presentation. 

• Click on “Slide Master” to access and customize master slides.

19. Quick Access Toolbar Customization

What’s it for:  Streamline your workflow by personalizing the Quick Access Toolbar with your most-used commands. This customization ensures quick access to essential tools, enhancing efficiency during presentation creation. 

• Click on the dropdown arrow on the Quick Access Toolbar.
• Select “More Commands” to customize your toolbar.

20. Ink Annotations for Handwriting

What’s it for:  Personalize your presentations with a touch-enabled device using ink annotations. This feature allows you to draw or write directly on slides, adding a unique and handwritten touch to your content. 

• Go to the Draw tab and click on Draw to begin drawing.
• Choose “Ink to Text” or “Ink to Shape” for handwriting annotations.

21. Crop to Shape for Image Customization

What’s it for:  Unleash your creativity by utilizing the Crop to Shape feature, allowing you to create custom image shapes. This adds a distinctive flair to your presentation, providing a visually dynamic and engaging experience. 

• Select the image.
• Navigate to the Picture Format tab.
• Click on “Crop” and choose “Crop to Shape.”
• Select the shape you want your image to have as frame.

22. Slide Show Recording with Narration

What’s it for:  Capture your entire presentation, including narration and animations, by recording a self-running slideshow. This feature is invaluable for sharing presentations with a wider audience, ensuring a consistent and engaging delivery. 

• Click on “Record Slide Show” and choose recording options.

23.  Dynamic Color Scheme Switch for Vibrant Slides

What’s it for:  Infuse energy into your presentation by dynamically switching color schemes. This handy trick allows you to quickly experiment with various color palettes, giving your slides a vibrant and fresh appearance in just a few clicks. 

• Explore different color options by selecting “Colors” and experimenting with the available palettes. Instantly transform the look of your presentation to match your desired mood and style.

24.  Smart Alignment and Distribution for Pixel-Perfect Precision

What’s it for:  Attain pixel-perfect precision in your presentation design with the Smart Alignment and Distribution trick. This technique allows you to not only align objects with accuracy but also evenly distribute them horizontally, ensuring a polished and visually appealing layout. 

• Select the objects you want to align.
• Navigate to the Format tab.
• Click on “Align” to access options like Align Left, Center, or Right for precise alignment.
• Further refine your layout by choosing “Distribute Horizontally,” ensuring equal spacing between objects and achieving a professional design.

25. Insert Online Videos

What’s it for:  Seamlessly integrate online videos directly into your presentation. This feature eliminates the need for external players, offering a smooth and immersive viewing experience for your audience. 

• Click on the “Video” dropdown and select Online Movie.
• Paste the video link and your video should be embedded onto your PowerPoint slide.

26. Embed Fonts for Portability

What’s it for:  Ensure consistent visual appeal on any device by embedding fonts in your presentation. This is particularly useful when sharing your work with others who may not have the same fonts installed, enhancing portability. 

• Go to the File tab.
• Select “Options” and go to the Save tab from the window popup.
• Check “Embed fonts in the file” as well as “Embed all characters”.

27.  Text Transformation

What’s it for:  Uncover the elegance of text transformation with the Shape Format trick. This hack allows you to access a myriad of text transformation designs, offering a swift and sophisticated way to elevate the visual appeal of your presentation. 

• Select the text you want to transform.
• Navigate to the Shape Format tab.
• Click on “Text Effects” and explore the “Transform” options for a variety of stylish text designs. Instantly apply a transformation that suits the tone and style of your presentation.

5 Critical Best Practices to Implement These Pro PowerPoint Tips and Tricks for a Technically Proficient Presentation

Enhance the technical brilliance of your presentation by focusing on these crucial best practices:

1.  Streamlined Font Selection

• Practice:  Limit your font styles to a maximum of three per slide.
• Why:  Simplifying fonts enhances readability, maintains visual consistency, and prevents distraction, ensuring your message is clear and impactful.

2.  High-Resolution Images

• Practice:  Source HD images from reputable free resource websites like Freepik or Unsplash .
• Why:  High-resolution images prevent pixelation, ensuring clarity and professionalism. Crisp visuals contribute to a visually appealing presentation.

3.  Cohesive Color Palette

• Practice:  Stick to a consistent color palette throughout your slides; use the eyedropper tool for precise color matching.
• Why:  A unified color scheme enhances visual harmony, reinforces brand identity, and elevates the overall aesthetics of your presentation.

4.  Efficient Data Visualization

• Practice:  Use charts and graphs for data-driven slides, choosing appropriate chart types for different data sets.
• Why:  Visualizing data through charts improves comprehension, making complex information more accessible and engaging for your audience.

5.  Transitions with Purpose

• Practice:  Apply slide transitions judiciously. Choose transitions that complement the content and avoid excessive animations.
• Why:  Subtle transitions maintain audience focus, while excessive animations may distract from the core message.

Final Thoughts

In presentation-making, technical practices harmonized with thoughtful design is the key to delivering an impactful message. Whether it may be as simple as considering font choices, to incorporating high-resolution visuals, you do not only get to enhance the aesthetics but also ensure your audience’s undivided attention.

Remember, a technically proficient presentation is not just a showcase of information, but also one that leaves a rather immersive experience for those who will see. But at the end of the day, it comes down to your delivery. So, no sweat! You’re doing amazing, rockstar!

Find them useful? Save them, or share these PowerPoint tips and tricks with others to make their day!

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PowerPoint Tips  - Simple Rules for Better PowerPoint Presentations

Powerpoint tips  -, simple rules for better powerpoint presentations, powerpoint tips simple rules for better powerpoint presentations.

PowerPoint Tips: Simple Rules for Better PowerPoint Presentations

Lesson 17: simple rules for better powerpoint presentations.

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Simple rules for better PowerPoint presentations

Have you ever given a PowerPoint presentation and noticed that something about it just seemed a little … off? If you’re unfamiliar with basic PowerPoint design principles, it can be difficult to create a slide show that presents your information in the best light.

Poorly designed presentations can leave an audience feeling confused, bored, and even irritated. Review these tips to make your next presentation more engaging.

Don't read your presentation straight from the slides

If your audience can both read and hear, it’s a waste of time for you to simply read your slides aloud. Your audience will zone out and stop listening to what you’re saying, which means they won’t hear any extra information you include.

Instead of typing out your entire presentation, include only main ideas, keywords, and talking points in your slide show text. Engage your audience by sharing the details out loud.

Follow the 5/5/5 rule

To keep your audience from feeling overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5 rule : no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row.

Don't forget your audience

Who will be watching your presentation? The same goofy effects and funny clip art that would entertain a classroom full of middle-school students might make you look unprofessional in front of business colleagues and clients.

Humor can lighten up a presentation, but if you use it inappropriately your audience might think you don’t know what you’re doing. Know your audience, and tailor your presentation to their tastes and expectations.

Choose readable colors and fonts

Your text should be easy to read and pleasant to look at. Large, simple fonts and theme colors are always your best bet. The best fonts and colors can vary depending on your presentation setting. Presenting in a large room? Make your text larger than usual so people in the back can read it. Presenting with the lights on? Dark text on a light background is your best bet for visibility.

Don't overload your presentation with animations

As anyone who’s sat through a presentation while every letter of every paragraph zoomed across the screen can tell you, being inundated with complicated animations and exciting slide transitions can become irritating.

Before including effects like this in your presentation, ask yourself: Would this moment in the presentation be equally strong without an added effect? Does it unnecessarily delay information? If the answer to either question is yes—or even maybe—leave out the effect.

Use animations sparingly to enhance your presentation

Don’t take the last tip to mean you should avoid animations and other effects entirely. When used sparingly, subtle effects and animations can add to your presentation. For example, having bullet points appear as you address them rather than before can help keep your audience’s attention.

Keep these tips in mind the next time you create a presentation—your audience will thank you. For more detailed information on creating a PowerPoint presentation, visit our Office tutorials .

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10 Cool PowerPoint Tips and Tricks You (Probably) Didn’t Know About

PowerPoint is a versatile tool capable of many amazing tasks. It has lots of great features but unfortunately, most users aren’t even utilizing half of the software’s capabilities.

Today, we’re going to change that. In this guide, we share some of the best PowerPoint tips and tricks for doing cool things with the presentation maker.

You’ll learn cool tricks like inserting QR codes in PowerPoint slides, converting presentations to videos, removing the background of images, and much more.

These PowerPoint tips will not only allow you to design presentations more easily but they will also help impress your audience. Let’s dive in.

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Third-Party PowerPoint Templates

We wanted to start the list with a bit of an obvious but important tip: Use third-party PowerPoint templates!

Microsoft PowerPoint comes with a set of default templates pre-packaged with the software. These free templates are pretty good but they have been used by everyone, over and over again, to the point that anyone could immediately recognize which template you’re using by looking at the slide design.

The worst part is that it will allow your audience to tell how little effort you’ve put into designing the presentation.

What most users don’t realize is that you can download templates from third-party marketplaces and use them to create unique presentations. These templates are made by professional designers and they will immediately make your slideshows look ten times better.

You can check out our best PowerPoint template collection for some inspiration.

Use ChatGPT to Write the Slides

ChatGPT is an AI tool that revolutionized the way we work and made our everyday tasks so much easier and simpler. Now, you can use it to write the slides of your presentations. Here’s how it works:

First, go to the ChatGPT website and start a new chat. Create an account if you don’t have one already. It’s free!

Now ask ChatGPT to write the slides of your presentation. Give it as many details as you can. Specify the topic, how many slides your presentation has, ask it to include quotes and statistics, break down information into bullet points, etc.

Once it generates the copy, you can simply copy and paste the text directly into your slideshow. Make any adjustments as necessary.

You can take this a step further and use AI art generators to create unique illustrations, icons, and infographics for your presentation. Midjourney and DALL-E are some of the top tools you can use for this task. Just be mindful of their copyright policies if you plan on using the images for commercial projects.

This tip is not exclusive to PowerPoint. But if designing presentations is part of your job, it will make your life so much easier. Don’t be afraid of the AI tools, learn to take advantage of them.

Experiment With Color Schemes

Colors play a key role in every presentation. It helps set the mood and tone of your slideshow and has a huge impact on the success of your presentation.

As you know, there are psychological effects behind the colors you use. With the right colors, you can evoke emotions in your audience to make each slide in your presentation more impactful.

Experiment with different color schemes for your presentation designs. You can use a tool like Color Hunt to find beautiful color palettes for your slideshows. But always keep in mind to pick colors that are appropriate for your topic, audience, and your brand.

Contrast Is Key

Speaking of colors, you can also use them to create a strong contrast between the content and the background. For example, using a dark color for typography on a light background will highlight the text much more effectively. Or you can use colored shapes to bring attention to specific parts of a slide.

The same can be said about fonts. Using unique fonts will go a long way to help create contrast in your presentation. Check out our guide on choosing fonts for PowerPoint to learn more.

Take Advantage of Add-Ins

PowerPoint has a built-in store full of add-ons (or add-ins as it’s called in the software). And it’s one of the most underused features of PowerPoint.

This store is filled with amazing third-party tools that can supercharge your work and slideshows. There are hundreds of tools in this store you can install and use for free.

Explore the PowerPoint Add-Ins store and see what you can find. One of our favorites is the tool for adding QR codes to slides directly from the slide editor. We’ll explain it more in the next tip.

Add QR Codes In Slides

Using QR codes in PowerPoint presentations has two great benefits. One, it will make things much easier for you to share links, apps, and resources with your entire audience. Two, it will encourage the audience to engage and interact with your presentation.

Normally, you have to use online tools or apps to generate QR codes. But you can use a PowerPoint add-in to create QR codes directly from the slide editor.

Simply go to Insert > Get Add-ins and search for the Personalized QR Code Generator.

After installing the QR code tool, you can instantly generate QR codes and embed them into your slides to share links. The free version of this plugin will leave a small watermark in the QR code but it’s barely visible. Using QR codes is much cooler and more effective than sharing links as plain text.

Design Cool Image & Text Masks

Image masking is a popular effect used in graphic design for making photos and images appear more creative. With image masks, you can give unique shapes to images rather than boring and old square shapes. You can use it to make your slides look more interesting.

We found a simple YouTube tutorial that shows you how to design liquid image masks in PowerPoint.

You can also use text masks to create cool typography effects in PowerPoint. And yes, there’s a YouTube tutorial for that too. Try using these effects in your next presentation.

Instantly Remove Image Backgrounds

Have you been using Photoshop to remove the backgrounds of images? Well, now you don’t have to. Because PowerPoint has a tool that lets you get rid of image backgrounds with just a few clicks. Here’s how it works.

Select an image in your slideshow and go to the Picture Format tab then select the Remove Background option on the top-left side.

This tool will automatically make a selection of the background. If it clips into areas of the main object, use the Mark Areas tool to fix the selection. Then click the Keep All Changes button to finish.

Now you have a PNG-style JPG image without a background.

Design Posters & Flyers

PowerPoint can be used to create many cool things than just presentations. You can use it for simple graphic designs, such as posters and flyers.

You can use pre-made PowerPoint poster templates to easily make posters or flyers in vertical layout using the app. We also have a step-by-step guide on how to make posters in PowerPoint . Check them out to learn more.

This can be a huge money-saver when you have to design a quick poster for a project and don’t have access to software like Photoshop.

Export to Video & PDF

If you want to share your presentation with a wide audience, one of the best ways to do that is to convert your presentation into video format. That way, your audience will be able to watch your presentation even if they don’t have access to Microsoft PowerPoint software.

PowerPoint has a built-in function to help you with that process. Go to the File menu and select Export. From there you can choose the Create a Video option to convert your entire presentation into a video.

It’s perfect for creating video content for YouTube, online courses, and schools too. You can also export your presentation in PDF format or even turn it into a Word document.

In Conclusion

These are just a few of the cool PowerPoint tips and tricks we’ve found to be quite interesting. It’s surprising how much you can do with an app like PowerPoint. If you want to learn more cool PowerPoint tricks, be sure to check out our other guides.

Start with 7 tips for finding the perfect PowerPoint template . Also, read our 10 pro PPT tips guide. And our how to give a fun presentation guide has some useful tips too.

11 Simple Tips to Make Your PowerPoint Presentations More Effective

Written by Jamie Cartwright @cart_writing

After all, the skills needed to create good PowerPoint presentations —strong design, appropriate branding, concise content, well-placed visuals, and proofread copy—are the same skills that make or break a digital marketing campaign. I like to treat Microsoft PowerPoint as a test of basic marketing skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.

If the presentation has a problem (like an unintended font, a broken link, or unreadable text) then I’ve probably failed the test. Even if my spoken presentation is well rehearsed, a bad visual experience can ruin it for the audience. Expertise means nothing without a good presentation to back it up. Strong digital marketing requires a similar kind of attention to multiple forms of communication. Often, we think we need expert designers and writers to present our company in a professional light.

The truth is that PowerPoint enables non-experts to become strong presentation marketers, by providing user-friendly tools with little training needed. All you need is to learn how to let PowerPoint help you. Here are eleven key tips to get started.

No matter your topic, successful PowerPoint shows depend on three main factors: your command of PPT’s design tools , your attention to presentation processes , and your devotion to consistent style . If you can do all three effectively, you’ll find that your PowerPoint presentations won’t be the only pieces of your marketing toolkit improving!

Good style is the hardest and most important skillset to master. It’s more than design; it defines your vision for PowerPoint. Here's how to beef up your styling:

1) Keep a Natural Style

Human eyes aren’t used to seeing brilliant, out-of-this-world visual movement. Good presentations aim to comfort the viewer, not amaze. When you choose an overall style, try to envision your PowerPoint slides as one or many real objects. Imagine canvases, tabletops, landscapes, and shadow boxes. Here is an example of a stylized, blank PowerPoint Slide canvas:

Then, imagine how you would arrange real text within these various media. You don’t need to constrain yourself to two-dimensional space (i.e. surfaces), but just remember, that real people don’t live in outer space… So, don’t take us there unless you need to.

2) Don’t Let PowerPoint Decide How You Use PowerPoint

Microsoft aimed to provide PowerPoint users with a lot of tools. This does not mean you should use them all. For example, professionals should never use PPT’s action sounds (please consider your audience, above personal preference). You should also make sure that preset PPT themes complement your needs before you adopt them. Consider it a mistake if your audience recognizes a PowerPoint theme as a preset. Be creative; don’t be a poser. Here are three key things to look out for:

• PowerPoint makes bulleting automatic, but ask yourself: Are bullets actually appropriate for what you need to do? Sometimes, but not always.
• Recent PPT defaults include a small shadow on all shapes. Remove if not actually needed. Also, don’t leave shapes in their default blue.
• Try to get away from using Microsoft Office’s default fonts, Calibri and Cambria. Using these two typefaces can make the presentation seem underwhelming.

Presentation Process Tips

If you keep good style, then you don’t have to be an expert PPT designer. But you must know how to handle solid presentation process preparation.

3) Embed Your Font Files

One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another. In reality, the fonts are not changing—the presentation computer just doesn’t have the same font files installed. If you’re using a PC and presenting on a PC, then there is a smooth work around for this issue. (When you involve Mac systems, the solution is a bit rougher. See Trick #4.) Here’s the trick. When you save your PowerPoint file (only on a PC), you should click Save Options in the "Save As…" dialog window. Then, select the Embed TrueType fonts check box and press OK. Now, your presentation will keep the font file and your fonts will not change when you move computers (unless you give your presentation on a Mac).

4) Save Your Slides as JPEGs

In PowerPoint for Mac 2011, there is no option to embed fonts within the presentation. Which means that unless you use ubiquitous typefaces like Arial or Tahoma, your PPT is likely going to encounter font changing on different computers.

The most certain way of avoiding this is by saving your final presentation as JPEGs, then inserting these JPEGs onto your slides. If you do not utilize actions in your presentation, then this option works especially well. If you do want action settings, you can also choose save partial portions of your PPT slides as JPEGs and overlay other elements on top.

On a Mac, users can easily drag and drop the JPEGs into PPT with fast load time. The compromising factor here is that if your PPT includes a lot of JPEGs, then the file size will increase, so make sure you can manage!

5) Embed Multimedia

PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, but if you use a Mac, you cannot actually embed the video (see note below). For PCs, two great reasons for embedding are:

• Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
• Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).

Note : Mac OS users of PowerPoint should be extra careful about using multimedia files.

If you use PowerPoint for Mac, then you always will need to bring the video and/or audio file with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system, no matter what.

6) Bring Your Own Hardware

Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. One way to fix these problems is to make sure that you have the right hardware you need to always use your own portable computer.

7) Use Presenter View

In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation. PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint 2010 (or 2011 for Mac). Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.

For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you use a crutch. Use the Presenter View option to help create a more natural presentation:

At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it back if you need it!

Design Tips

8) utilize the format menus.

Format menus allow you to do fine adjustments that otherwise seem impossible. To do this, right click on an object and select the "Format" option. By doing this, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. Here's the menu that will pop up:

Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Examples include:

• Adjusting text inside a shape.
• Creating a natural perspective shadow behind an object.
• Recoloring photos manually and with automatic options.
• Putting an object in a very precise location when PowerPoint auto-positions an object to align with another object or margin.

9) Use and Change PowerPoint’s Shapes

Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft in 2010, the potential for good design with shapes is readily available. Unlike professional design programs like Adobe Creative Suite or Quark, PowerPoint provides the user with a bunch of great shape options, beyond the traditional rectangle, oval, and rounded rectangle patterns.

Today’s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring—utilize shapes to help express you message more clearly.

10) Create Custom Shapes

When you create a shape, right-click and press Edit Points. By editing points, you can create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like.

Another option is to combine two shapes together. When selecting two shapes, right-click and go to the Grouping sub-menu to see a variety of options. Combine will create a custom shape that has overlapping portions of the two previous shapes cut out.

Union makes one completely merged shape. Intersect will build a shape of only the overlapping sections of the two previous shapes. Subtract will cut out the overlapping portion of one shape from the other. By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.

11) Present Webpages Within PowerPoint

Tradition says that if you want to show a website in a PowerPoint, you should just create link to the page and prompt a browser to open. For PC users, there’s a better option.

Third party software that integrates fully into PowerPoint’s developer tab can used to embed a website directly into your PowerPoint using a normal HTML iframe. One of the best tools is LiveWeb, a third-party software developed independently.

By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this can be a high-quality third party improvement.

Unfortunately, Mac users don’t have a similar option, so a good second choice is to take screen shots of the website, link in through a browser, or embed media, such as a YouTube video by downloading it to your computer.

With style, design, and presentation processes under your belt, you can do a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten.

For small design jobs not worthy of a graphic designer’s time (e.g. calls-to-action, small web graphics), consider having a free staffer use PowerPoint to do the job. Or if you’re in need of more social media content, try uploading a few good presentations to SlideShare as free resources. With the eleven tips I offer here and a little practice, PowerPoint can be a powerful tool you won’t want to stop using.

Jamie Cartwright is the Inbound Marketing Intern at Weidert Group . A senior at Lawrence University, Jamie studies human communication, anthropology, and social marketing.

Originally published Dec 10, 2013 10:00:00 AM, updated November 07 2023

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28 Great PowerPoint Presentation Tips

A comprehensive list of PowerPoint presentation tips and tricks.

Microsoft PowerPoint has been around since 1987 and is by far the most popular presentation tool on the market but many people still struggle to give effective presentations. PowerPoint is often blamed but often this is really a case of a poor workman blaming his tools.

Audience polling tools like our ParticiPoll system can add an extra dimension to presentations but what about all the other things that make for a great presentation?

Here is our list of tips and techniques to help you deliver a fantastic presentation. Let us know if you can think of any others we should add!

New:  We now have a handy tool where you can upload and “ Analyse My Presentation ” to get live feedback on you PowerPoint presentation file, just follow the link.

Creating Your Presentation

Follow the 10-20-30 rule.

Guy Kawasaki wrote that a presentation “should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points”. He was talking about pitching to investors but this is fairly solid advice for any presentation. You might need to over-run the 20 minute rule in some circumstances (e.g. a university lecture) but could the additional time be better used for questions and answers?

Start With A Summary

Summarising your presentation in a single slide at the beginning gives your audience a clear idea of what they’re going to learn and stimulates anticipation of the whole story. It’s also a good discipline for you as a presenter to help keep you keep the topic succinct. If you can’t summarise your presentation topic in 10-15 words, then it’s probably too long or too vague. Think of is an ‘elevator pitch’, a synopsis of a book or an abstract for a scientific paper.

Tell A Story

Human beings have used stories to impart information since the dawn of time and it’s still a great way to communicate. Even if you have to deliver a long series of facts, remember that it’s the underlying meaning or outcome of those facts that will strike home.  This doesn’t mean you should start your presentation with “Once upon a time”, just that you should build it in such a way that the chronology of the topic is clear.  Can you think of plot twists or hooks that can be shared along the way to keep them interested? You might find writing an initial ‘script’ away from PowerPoint helpful before you go diving into slides.

See It From The Audience’s Perspective

Getting the tone and content of your presentation right starts with being honest about what they really want to hear and what they can realistically absorb. If you really care about your audience, you have to be an advocate for their learning needs not your own agenda. If that means simplifying your content or recapping previous presentations then so be it. It’s better than losing them completley or being “that presenter” who was too difficult to understand or didn’t recognise who he/she was speaking to.

Present What You Know And Care About

Most lower-quality presentations are a symptom of the presenter not really wanting to be there. A rookie presenter who knows their subject or is really passionate can be better than a pro who isn’t bothered. Just look at Elon Musk – his presentation style is notoriously haphazard but he is incredibly exciting and comes across as completely authentic. The very best presenters know their subject so well that they don’t even need notes or slides. If you don’t know or don’t care then don’t present – find someone else!

Avoid Too Much Text

Using too much text is one of the most common presenting mistakes. Presenters often feel they need to include everything in their slides. This often manifests itself in over-use of bullet point lists, paragraphs of text and tiny font sizes. A couple of sentences per slide and no more is the ideal and remember that the audience came to hear you speak not read. A good test on the day is to see whether they audience are mostly looking at you or the slides – if its the latter then you’ve put too much content in!

A picture tells a thousand words and good images are far better than tons of text. Don’t use cheesy stock imagery though – that’s a real turn off. Choose pictures that directly illustrate or support what you’re saying or set the tone of the slide. In the right setting, a bit of humour can cheer the audience up and keep them engaged too (there are loads of great Internet meme graphics you can use or adapt.) Videos can work well too but its best to keep to shorter snippet videos rather than diverting half your presentation slot to something pre-recorded.

Customise Your Template

Far too many presenters stick to the standard blank PowerPoint template. PowerPoint comes with lots of other template and font choices to improve appearance.  It’s also really easy to create your own custom PowerPoint templace with your own logo, font, etc.

Don’t Over-Use Animations

Subtle slide-ins or fade-ins of the next slide can add a bit of style to a presentation but sliding-in every last bulletpoint becomes irritating on a longer presentation. Keep it simple!

Present Data Clearly

It can be tempting to chuck in a spreadsheet of raw data and try to explain it figure-by-figure but a chart or graph will highlight the significance of your data far better. Be sure to pick the right sort of chart for your data. Typically you would use a histogram to compare quantities, a pie chart for percentages and a line chart to show change over time.

Use the Slide Sorter

Inspirational ideas for slide content don’t always come out in a sensible order for the presentation itself. Once you’ve written your main slides use the slide sorter (View Menu > Slide Sorter) to put the slides in an order that fits the overall story of your presentation. Audience retention is improved by having sub-topic chunks within your presentation so try to bring slides together in mini-segments.

Avoid Death By PowerPoint

Death by PowerPoint is a phrase used to describe a multitude of sins. In almost every case it’s the presenter who is at fault not PowerPoint. The most common cause is making the slide deck the focus rather than the presenter. If you don’t want to be there and could just as easily email your slides to your audience, then do that and spare everyone.

Preparation For The Event

You’ve probably put hours or even days into getting your presentation content right so don’t spoil it by not preparing on the day. Ideally you should run through your slides in the same room and on the same device that you will be using on the day. This will avoid local technical issues (e.g. lack of Internet connection, poor slide projection, lack of sound, wrong presentation software, etc.) Be sure to turn off your screen saver too! There are many technical facing comes when we deal with technology. To get knowledge about resolve these technical issues fastly and effectively click here .

Practicing in front of a mirror isn’t the same as doing it in front of an audience and it might make you more self-conscious. Start your presentation training with small, friendly audiences and speak about something you’re totally familiar with. Then you can work your way up to larger audiences and more tricky topics.

Coping With Nerves

Imagine the audience naked! If you’re new to public speaking or are speaking to a new crowd, it can be pretty nerve-wracking. Turn this on its head be imagining the front row are all naked and desperately self-conscious!

Speak Slowly

It’s tempting to think that you need to divulge as much information as possible but talking too fast is really hard for audiences to digest. Watch a TV newscaster and see how the speak slowly with lots of pauses. It’s definitely a case of “less is more” and you’ll be amazed how much better the audience absorb stuff. The breathing space will also give you more brain ‘CPU time’ to gauge audience reactions and respond accordingly. Speaking too fast is a common trait of nervous speakers but ironically, slowing down will give you more time to relax and give your presentation more gravitas.

Keep To A Schedule

Presentations that over-run are hard work for the audience and a nightmare for event organisers. Keep an eye on the clock, try to avoid labouring points and don’t be afraid to skim less critical slides if you are running out of time. There’s nothing wrong with ending a little earlier than expected and it can give you an opportunity for an impromptu Q&A session.

If You Get Stuck

If you get stuck half way through a presentation or someone asks you a difficult question, don’t be afraid of taking a pause. It’s OK to buy time with “let me think about that” or “that’s a great question!”. At times like this it can help to go back to your presenation synopsis and use that to get you back on track.

Make Eye Contact

It’s very easy to end up staring at the one person on the front row who seem to be smiling at you but focussing on just one person or just staring into space makes the main audience feel like you’re not interested in them. With a small audience, be sure to move eye contact from person to person without fixating on any particular individual. If you have a larger audience, try scanning your attention from left-to-centre-to-right and back again focussing on random individuals each time. Don’t forget the people right at the back too!

Don’t Read From Your Slides

People don’t come to conferences or lectures to read stuff – they want to hear a human being (that’s you!) engage with them. It’s OK to use slide content as a cue occasionally but reading from the screen with your back to the audience is both lazy and boring to watch. If you need additional cues and are using a projector screen then use the Notes feature in PowerPoint – you can get the notes displayed only to you on your computer (Slides > User Presenter View) whilst the audience see only the main slide content on the screen.

Project Your Voice

It might sound obvious but you need to be heard! That doesn’t mean you need to shout, just that you should speak slowly using your lungs. Even if you have the benefit of amplification, you still need to make sure you’re speaking at a consistent volume near to the mic. With an informal audience, you can do your own little sound-check by asking if the people at the back can hear you.

Correct Microphone Use

Most handheld or podium mics need to be held a few centimetres away from your mouth. Speak across the top of the mic rather than directly into it otherwise you’ll hear loud thumps whenever you speak percussive syllables. Clip-on Lavalier mics that you attach to your lapel or collar can help you speak more naturally but try not to turn your head too much as you may end up speaking too far away from the mic. In all cases, speak with your normal voice (unless you’re a singer or performer!) and don’t drop the mic unless you’ve really had the last word!

Use Your Hands And Body

Body language is big part of communication but you don’t have to be a trained orator to get it right (and many politicians and TV personalities use wildly unnatural and contrived gestures anyway). It’s a classic case of “be yourself” – do use your hands, gestures and facial expressions to accentuate what you’re saying but don’t do anything that feels unnatural. If you’re a relatively reserved, non-animated person that’s OK – maybe you’re better at verbal wit or pithy comments? If you’re not into waving your hands then try gripping the outer edges of the lectern or walking around the stage as an alternative. If you’re worried about it then get a friend or colleague to sit in the audience and give you feedback after a presentation.

Ask Great Questions

Asking Socratic questions is a great way of engaging audience members brains and get them thinking ahead. They can often make great slide headings too. If your presentation schedule and environment allows, putting these questions directly to the audience can really liven up the talk. Try asking interesting questions that the whole audience can answer together using a show of hands or shout-outs. If it’s a sensitive subject then try using an anonymous feedback tool like ParticiPoll .

Avoid Classroom Chicken

Don’t ask the audience questions they don’t want to answer. “Is everyone having fun?”, “Who has done their homework?” or “would anyone like to put their hand up and tell me X?” will most likely be replied with whispered “Nos” or deathly silence. Disingaged audiences can often play a game of chicken with you or a game with Pro-Skins boosts, holding out on responses until the very last moment (or not at all!).

Hold A Q&A

If time permits, giving your audience an opportunity to ask questions either at the end or during the presentation is always a good idea. You often end up finding out what they really wanted to hear from you and this can be fed back into any future repeat of the presentation.

Share Your Slides

Sharing your slides with your audience after the presentation is a great way to help them recall the content of your presentation. It’s also a great way to encourage engagement after the event so don’t forget to include the date, time and title of the presentation as well as your contact details.

At the beginning of the presentation, be sure to tell them that you’ll be making the slides available so they don’t feel the need to spend too much time taking notes instead of watching you. Don’t share your slides or hand-out printed copies of your slides before the presentation otherwise you’ll spoil the show and give people an excuse to leave without watching.

Interact With The Audience

To “lecture” has become a dirty word implying presenting in a reprimanding or condescending manner. It also implies a one-way street whereas audiences love to give feedback, ask questions and steer the presention to suit their needs.

A traditional ‘show of hands’ can work but it tends to favour the know-it-alls and attention-seekers and allows audience members’ groupthink to sway the responses. Its also innappropriate for sensitive subjects where the audience may not feel confortable expressing themselves.

Polling and feedback systems like ParticiPoll  ( try it now for free!) are a great way of adding interaction into your existing presentations without too much setup hassle. They’re a great way to grab the audience’s attention (especially if they’re fiddling with their phones) and help you find out what they think.

These are the great ways to represent your presentation effectively. With these tips  you make a experts of handling presentation. Are you a presentation specialist? Find your job on Jooble .

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What It Takes to Give a Great Presentation

• Carmine Gallo

Five tips to set yourself apart.

Never underestimate the power of great communication. It can help you land the job of your dreams, attract investors to back your idea, or elevate your stature within your organization. But while there are plenty of good speakers in the world, you can set yourself apart out by being the person who can deliver something great over and over. Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired together are more memorable); don’t underestimate the power of your voice (raise and lower it for emphasis); give your audience something extra (unexpected moments will grab their attention); rehearse (the best speakers are the best because they practice — a lot).

I was sitting across the table from a Silicon Valley CEO who had pioneered a technology that touches many of our lives — the flash memory that stores data on smartphones, digital cameras, and computers. He was a frequent guest on CNBC and had been delivering business presentations for at least 20 years before we met. And yet, the CEO wanted to sharpen his public speaking skills.

• Carmine Gallo is a Harvard University instructor, keynote speaker, and author of 10 books translated into 40 languages. Gallo is the author of The Bezos Blueprint: Communication Secrets of the World’s Greatest Salesman  (St. Martin’s Press).

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9 Tips for Making Beautiful PowerPoint Presentations

Ready to craft a beautiful powerpoint presentation these nine powerpoint layout ideas will help anyone create effective, compelling slides..

How many times have you sat through a poorly designed business presentation that was dull, cluttered, and distracting? Probably way too many. Even though we all loathe a boring presentation, when it comes time to make our own, do we really do any better?

The good news is you don’t have to be a professional designer to make professional presentations. We’ve put together a few simple guidelines you can follow to create a beautifully assembled deck.

We’ll walk you through some slide design tips, show you some tricks to maximize your PowerPoint skills, and give you everything you need to look really good next time you’re up in front of a crowd.

And, while PowerPoint remains one of the biggest names in presentation software, many of these design elements and principles work in Google Slides as well.

Let’s dive right in and make sure your audience isn’t yawning through your entire presentation.

1. Use Layout to Your Advantage

Layout is one of the most powerful visual elements in design, and it’s a simple, effective way to control the flow and visual hierarchy of information.

For example, most Western languages read left to right, top to bottom. Knowing this natural reading order, you can direct people’s eyes in a deliberate way to certain key parts of a slide that you want to emphasize.

You can also guide your audience with simple tweaks to the layout. Use text size and alternating fonts or colors to distinguish headlines from body text.

Placement also matters. There are many unorthodox ways to structure a slide, but most audience members will have to take a few beats to organize the information in their head—that’s precious time better spent listening to your delivery and retaining information.

Try to structure your slides more like this:

And not like this:

Layout is one of the trickier PowerPoint design concepts to master, which is why we have these free PowerPoint templates already laid out for you. Use them as a jumping off point for your own presentation, or use them wholesale!

Presentation templates can give you a huge leg up as you start working on your design.

2. No Sentences

This is one of the most critical slide design tips. Slides are simplified, visual notecards that capture and reinforce main ideas, not complete thoughts.

As the speaker, you should be delivering most of the content and information, not putting it all on the slides for everyone to read (and probably ignore). If your audience is reading your presentation instead of listening to you deliver it, your message has lost its effectiveness.

Pare down your core message and use keywords to convey it. Try to avoid complete sentences unless you’re quoting someone or something.

Stick with this:

And avoid this:

3. Follow the 6×6 Rule

One of the cardinal sins of a bad PowerPoint is cramming too many details and ideas on one slide, which makes it difficult for people to retain information. Leaving lots of “white space” on a slide helps people focus on your key points.

Try using the 6×6 rule to keep your content concise and clean looking. The 6×6 rule means a maximum of six bullet points per slide and six words per bullet. In fact, some people even say you should never have more than six words per slide!

Just watch out for “orphans” (when the last word of a sentence/phrase spills over to the next line). This looks cluttered. Either fit it onto one line or add another word to the second line.

Slides should never have this much information:

4. Keep the Colors Simple

Stick to simple light and dark colors and a defined color palette for visual consistency. Exceptionally bright text can cause eye fatigue, so use those colors sparingly. Dark text on a light background or light text on a dark background will work well. Also avoid intense gradients, which can make text hard to read.

If you’re presenting on behalf of your brand, check what your company’s brand guidelines are. Companies often have a primary brand color and a secondary brand color , and it’s a good idea to use them in your presentation to align with your company’s brand identity and style.

If you’re looking for color inspiration for your next presentation, check out our 101 Color Combinations , where you can browse tons of eye-catching color palettes curated by a pro. When you find the one you like, just type the corresponding color code into your presentation formatting tools.

Here are more of our favorite free color palettes for presentations:

• 10 Color Palettes to Nail Your Next Presentation
• 10 Energizing Sports Color Palettes for Branding and Marketing
• 10 Vintage Color Palettes Inspired by the Decades

No matter what color palette or combination you choose, you want to keep the colors of your PowerPoint presentation simple and easy to read, like this:

Stay away from color combinations like this:

5. Use Sans-Serif Fonts

Traditionally, serif fonts (Times New Roman, Garamond, Bookman) are best for printed pages, and sans-serif fonts (Helvetica, Tahoma, Verdana) are easier to read on screens.

These are always safe choices, but if you’d like to add some more typographic personality , try exploring our roundup of the internet’s best free fonts . You’ll find everything from classic serifs and sans serifs to sophisticated modern fonts and splashy display fonts. Just keep legibility top of mind when you’re making your pick.

Try to stick with one font, or choose two at the most. Fonts have very different personalities and emotional impacts, so make sure your font matches the tone, purpose, and content of your presentation.

6. Stick to 30pt Font or Larger

Many experts agree that your font size for a PowerPoint presentation should be at least 30pt. Sticking to this guideline ensures your text is readable. It also forces you, due to space limitations, to explain your message efficiently and include only the most important points. .

7. Avoid Overstyling the Text

Three of the easiest and most effective ways to draw attention to text are:

• A change in color

Our eyes are naturally drawn to things that stand out, but use these changes sparingly. Overstyling can make the slide look busy and distracting.

8. Choose the Right Images

The images you choose for your presentation are perhaps as important as the message. You want images that not only support the message, but also elevate it—a rare accomplishment in the often dry world of PowerPoint.

But, what is the right image? We’ll be honest. There’s no direct answer to this conceptual, almost mystical subject, but we can break down some strategies for approaching image selection that will help you curate your next presentation.

The ideal presentation images are:

• Inspirational

These may seem like vague qualities, but the general idea is to go beyond the literal. Think about the symbols in an image and the story they tell. Think about the colors and composition in an image and the distinct mood they set for your presentation.

With this approach, you can get creative in your hunt for relatable, authentic, and inspirational images. Here are some more handy guidelines for choosing great images.

Illustrative, Not Generic

So, the slide in question is about collaborating as a team. Naturally, you look for images of people meeting in a boardroom, right?

While it’s perfectly fine to go super literal, sometimes these images fall flat—what’s literal doesn’t necessarily connect to your audience emotionally. Will they really respond to generic images of people who aren’t them meeting in a boardroom?

In the absence of a photo of your actual team—or any other image that directly illustrates the subject at hand—look for images of convincing realism and humanity that capture the idea of your message.

Doing so connects with viewers, allowing them to connect with your message.

The image above can be interpreted in many ways. But, when we apply it to slide layout ideas about collaboration, the meaning is clear.

It doesn’t hurt that there’s a nice setting and good photography, to boot.

Supportive, Not Distracting

Now that we’ve told you to get creative with your image selection, the next lesson is to rein that in. While there are infinite choices of imagery out there, there’s a limit to what makes sense in your presentation.

Let’s say you’re giving an IT presentation to new employees. You might think that image of two dogs snuggling by a fire is relatable, authentic, and inspirational, but does it really say “data management” to your audience?

To find the best supporting images, try searching terms on the periphery of your actual message. You’ll find images that complement your message rather than distract from it.

In the IT presentation example, instead of “data connections” or another literal term, try the closely related “traffic” or “connectivity.” This will bring up images outside of tech, but relative to the idea of how things move.

Inspiring and Engaging

There’s a widespread misconception that business presentations are just about delivering information. Well, they’re not. In fact, a great presentation is inspirational. We don’t mean that your audience should be itching to paint a masterpiece when they’re done. In this case, inspiration is about engagement.

Is your audience asking themselves questions? Are they coming up with new ideas? Are they remembering key information to tap into later? You’ll drive a lot of this engagement with your actual delivery, but unexpected images can play a role, as well.

When you use more abstract or aspirational images, your audience will have room to make their own connections. This not only means they’re paying attention, but they’re also engaging with and retaining your message.

To find the right abstract or unconventional imagery, search terms related to the tone of the presentation. This may include images with different perspectives like overhead shots and aerials, long exposures taken over a period of time, nature photos , colorful markets , and so on.

The big idea here is akin to including an image of your adorable dog making a goofy face at the end of an earnings meeting. It leaves an audience with a good, human feeling after you just packed their brains with data.

Use that concept of pleasant surprise when you’re selecting images for your presentation.

9. Editing PowerPoint Images

Setting appropriate image resolution in powerpoint.

Though you can drag-and-drop images into PowerPoint, you can control the resolution displayed within the file. All of your PowerPoint slide layout ideas should get the same treatment to be equal in size.

Simply click File > Compress Pictures in the main application menu.

If your presentation file is big and will only be viewed online, you can take it down to On-screen , then check the Apply to: All pictures in this file , and rest assured the quality will be uniform.

This resolution is probably fine for proofing over email, but too low for your presentation layout ideas. For higher res in printed form, try the Print setting, which at 220 PPI is extremely good quality.

For large-screens such as projection, use the HD setting, since enlarging to that scale will show any deficiencies in resolution. Low resolution can not only distract from the message, but it looks low-quality and that reflects on the presenter.

If size is no issue for you, use High Fidelity (maximum PPI), and only reduce if the file size gives your computer problems.

The image quality really begins when you add the images to the presentation file. Use the highest quality images you can, then let PowerPoint scale the resolution down for you, reducing the excess when set to HD or lower.

Resizing, Editing, and Adding Effects to Images in PowerPoint

PowerPoint comes with an arsenal of tools to work with your images. When a picture is selected, the confusingly named Picture Format menu is activated in the top menu bar, and Format Picture is opened on the right side of the app window.

In the Format Picture menu (on the right) are four sections, and each of these sections expand to show their options by clicking the arrows by the name:

• Fill & Line (paint bucket icon): Contains options for the box’s colors, patterns, gradients, and background fills, along with options for its outline.
• Effects (pentagon icon): Contains Shadow, Reflection, Glow, Soft Edges, 3-D Format and Rotation, and Artistic Effects.
• Size & Properties (dimensional icon): Size, Position, and Text Box allow you to control the physical size and placement of the picture or text boxes.
• Picture (mountain icon): Picture Corrections, Colors, and Transparency give you control over how the image looks. Under Crop, you can change the size of the box containing the picture, instead of the entire picture itself as in Size & Properties above.

The menu at the top is more expansive, containing menu presets for Corrections, Color, Effects, Animation, and a lot more. This section is where you can crop more precisely than just choosing the dimensions from the Picture pane on the right.

Cropping Images in PowerPoint

The simple way to crop an image is to use the Picture pane under the Format Picture menu on the right side of the window. Use the Picture Position controls to move the picture inside its box, or use the Crop position controls to manipulate the box’s dimensions.

To exert more advanced control, or use special shapes, select the picture you want to crop, then click the Picture Format in the top menu to activate it.

Hit the Crop button, then use the controls on the picture’s box to size by eye. Or, click the arrow to show more options, including changing the shape of the box (for more creative looks) and using preset aspect ratios for a more uniform presentation of images.

The next time you design a PowerPoint presentation, remember that simplicity is key and less is more. By adopting these simple slide design tips, you’ll deliver a clear, powerful visual message to your audience.

If you want to go with a PowerPoint alternative instead, you can use Shutterstock Create to easily craft convincing, engaging, and informative presentations.

With many presentation template designs, you’ll be sure to find something that is a perfect fit for your next corporate presentation. You can download your designs as a .pdf file and import them into both PowerPoint and Google Slides presentation decks.

Take Your PowerPoint Presentation to the Next Level with Shutterstock Flex

Need authentic, eye-catching photography to form the foundation of your PowerPoint presentation? We’ve got you covered.

With Shutterstock Flex, you’ll have all-in-one access to our massive library, plus the FLEXibility you need to select the perfect mix of assets every time.

License this cover image via F8 studio and Ryan DeBerardinis .

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How to Create Slides That Suit Your Superiors: 11 Tips

When you’re pitching ideas or budgets to execs in your organization, you need to deliver slides that fit those particular people just right. This checklist identifies the key considerations.

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I recently interviewed 20 of my customers, all in senior roles at Fortune 100 companies, and asked them their biggest pain point in presenting to higher-ups and even colleagues. What I heard consistently was that it can feel like Goldilocks bouncing from one option to the next, testing to figure out what’s “just right.” Does the audience want deep reports? Sparse slides? Something in between? Like … what?

Teams often come to presentation meetings with vast amounts of backup content just in case an exec wants to take a deep dive on any given point. There’s often a struggle to anticipate every direction attendees might want to go. It’s frustrating, and it’s not efficient.

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There are many ways to build slides. I’m not just talking about crafting them well versus poorly. I’m talking about all of the important decisions regarding how to organize them, how much text to use, when to lean into a chart, the best ways to use bullets and color, and whether to include an appendix with additional information. Before you make your next proposal or request of the executive team, use this list of 11 tips for your next set of slides as a guide.

Four Things You Must Have in Every Exec’s Slides

Before we drill down into the harder aspects, the ones where your executives’ tastes may vary widely, let’s quickly cover four aspects that you can consider the building blocks — the basics you should never proceed without.

Start with an executive summary. Begin the slide deck with a tight executive summary that follows a three-act structure. First, start with stating the current realities. Second, clearly state the problem or opportunity your idea addresses and its potential impact. Third, explain how your recommendation solves the problem or exploits the opportunity and the next steps you’re proposing.

Have a logical organization. The arc of the deck — the package from beginning to end — should make sense. If your audience reads only the headline of every slide, the order should be coherent and make most of the case for you. The content below each slide’s headline must support the statement made in the title. Remove everything that doesn’t support your point; as writers will tell you, you sometimes need to “kill your darlings” when you’re editing.

Begin the slide deck with a tight executive summary that follows a three-act structure.

Make it skimmable. Help your audience to quickly grasp the point without getting bogged down in details. Create a clear visual hierarchy. Guide the reader’s eye through the content: Use bold headings, bullet points, and numbered lists to break down information into digestible pieces. Highlight key takeaways or conclusions in a different color or font size to draw attention to these critical points.

Focus on concise insights. Succinct statements with clear insights are everyone’s jam. Every slide should serve a purpose and contribute directly to the decision-making process. Distill complex information. Don’t use 100 words when 20 words will nail it. If you’re having difficulty trimming, consider using company-approved AI tools to help you take out the fluff.

Five Preferences to Confirm With the Person You Want to Reach

Now we’ll delve into what your particular audience does and does not want. If you haven’t yet, start by asking the person you’re presenting to what they generally prefer. They probably know themselves well but have not been asked to articulate how they like to receive information.

Ask how dense is too dense. Some executives prefer detailed slides with comprehensive data. Others favor a more high-level approach. You’re weighing how to balance informative content with readability, ensuring that slides are not overloaded yet are sufficiently detailed to support decision-making.

Confirm the delivery format and timing. Some execs like information presented to them. Others prefer a pre-read of the material followed by a discussion. I always recommend our tool Slidedocs (I’ve written a free e-book on them), which are visual documents using both words and images. The templates help presenters organize their thoughts into a document for a pre-read or a read-along. They are designed to be skimmable and able to travel through your organization without the help of a presenter.

I’m a huge fan of pre-reads and prefer to use my time in meetings to ask questions and build alignment. If your audience didn’t review your material in advance, ask at the top of the meeting whether they would like you to present it or would prefer to read through it and then discuss it.

Find out how much data visualization they prefer. Charts, graphs, photos, and illustrations often communicate complex data more clearly than words alone. When execs can see what you’re saying, they often can better understand the impact of your idea. Does the exec want to understand exact numbers? Bar charts allow them to move their eyes across a series of specifics. Does the exec want to know the shape of a trend over time? Line charts can show the pattern. (See “Classic Charts Communicate Data Quickly.”) Some prefer charts with annotations that draw attention to what you think is the most important point. Others want to make their own conclusions from the data.

One of my clients, the CEO of a massive commercial real estate company, doesn’t want anything visualized. He prefers numbers, only in a table, and only in two colors — black and red. You might think this is archaic. But the fact that he’s clear to his teams about what he wants takes all the mystery out of how to communicate with him.

When the stakes are high, have a conceptual thinker help with diagrams and concepts. If you don’t have one on your team, and when it’s high stakes, find an internal designer to help you or hire one. You can’t afford to have the baby (your idea) thrown out with the bathwater (terrible slides).

Identify which details need spelling out. How well do the people you’re presenting to know the landscape and function of the company and products you’re talking about? For example, if your engineering team threw a slide into a deck about an issue that requires executive approval, do the execs all speak geek? Or do you need to explain the technology so that they will really understand the ask? Either eliminate internal jargon and acronyms or unpack those bits, especially if your proposal deeply involves expertise outside of the executives’ domain.

Ask whether appendices will be useful. When you’re organizing a presentation, you often troll data, read through complicated reports, and even hire external experts to figure out what’s best for the company. Do your execs want access to that supporting data? You can add a document to the end of the presentation as an appendix to show all of the data and source material. This allows the main content of the slides to remain focused and accessible while still providing comprehensive background information for those who want more.

Two Tips to Improve Your Presentation Skills

Getting materials in place is the biggest step. They will be your best tools for selling your ideas. But there are two extra areas to pay attention to as a presenter: how you handle questions and how you use every experience to improve.

Anticipate questions, and practice your answers. Before you have your meeting, gather a small team to challenge every point you make. Invite colleagues you trust to role-play as “a rapidly inquisitive exec” or “the doubting naysayer exec” so you are prepared to present your idea well. They’re gonna grill you, and practicing will help you remain unruffled when it happens.

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Ask for feedback after the presentation. Establish a feedback loop with those you presented to. Ask what worked well and how you can improve. If attendees don’t have the time, find people who have had their ideas funded and talk to them about what they did that worked. Advice and some perspective will help you nail your performance even better next time.

Empathetically understanding your audience members and how they process information, whether it’s executives or peers, sets up your ideas for success. Clarity creates efficiency. When a presentation fits just right, you’ve given your great thinking the best chance of moving through your organization and having maximum impact.

About the Author

Nancy Duarte is CEO of Duarte Inc. , a communication company in the Silicon Valley. She’s the author of six books, including DataStory: Explain Data and Inspire Action Through Story (Ideapress Publishing, 2019).

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Microsoft 365 Life Hacks > Presentations > Five tips for choosing the right PowerPoint template

Five tips for choosing the right PowerPoint template

The design or template you choose can greatly influence the success of your presentation, either capturing your audience’s attention or leaving them disengaged. To make a lasting impression on your audience, utilize these five tips when selecting your PowerPoint presentation template.

How do you choose a template in PowerPoint?

The initial step in creating your PowerPoint presentation is choosing the appropriate design. To effectively select the best PowerPoint template for your presentation, there are several components you should consider. These components include the following:

1. Consider your audience

The first component you should consider is your audience. Is the presentation intended for a formal setting, such as in a business context, or will it be delivered in a more informal gathering? Are the viewers going to review the slides virtually , in-person, or will they be viewing the presentation independently? What are the demographics of your audience? It’s crucial to contemplate your audience before outlining your presentation, as they significantly influence your design choices. For example, if you are delivering a business-oriented presentation, you might choose a more conservative design, while a more informal presentation may call for a bolder and more captivating template.

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2. Select a template with appropriate layout options

The layout plays a crucial role in determining how your content is delivered, read, and ultimately comprehended by your audience. When you assess presentation templates, ensure that the layout options align with the nature of your content. Ask yourself, ‘Will this format enhance the readability and comprehension of my content for my audience? Is it the most efficient way to convey my information?

3. Choose a design that fits your style

You’ll feel most comfortable presenting when your presentation feels like yourself. Make you presentation an extension of your personal style and brand, that effectively complements your aesthetic preferences. Whether you prefer minimalism and clean lines or a striking, vibrant presentation filled with animation, select a design that aligns with your style and creates cohesive visuals.

4. Find a template that reflects your message

Outside of aesthetics, your template should reflect the core message of your presentation. If your content is data-heavy, opt for a template with clear charts and graphs. For a storytelling presentation, choose a template that incorporates visuals and storytelling elements. Ensuring your template and message aligns strengthens your presentation’s storytelling .

5. Consider the length of your presentation

The duration of your presentation should be incorporated in your template decision making. Longer presentations may benefit from a clean and organized template that aids in maintaining audience attention. Shorter presentations, on the other hand, provide room for more creative and visually striking templates. Consider the pacing and structure of your content in relation to the template to optimize your audience’s engagement.

The key to an effective PowerPoint presentation template is extensively considering the context of your presentation. Know who your audience is, what your message is, the length of your message, and how the content should be presented. When you consider these elements, you can ensure your presentation will resonate with your audience, with your intended impact. For more ways to improve your next presentation, learn more presentation tips .

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Create a presentation

Create a presentation in powerpoint for the web.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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PowerPoint Presentation Tips Every Student Should Know

In college, being able to nail your PowerPoint presentations can make a big difference in your grades and your overall success. But let's face it, creating a killer presentation can be tricky. That's why in this article, we're going to break down some essential PowerPoint presentation tips for college students you should know. Whether you're presenting a project, sharing research findings, or pitching ideas, these tips will help you create slideshows that impress your professors and peers alike. So, get ready to learn how to design engaging slides, deliver your message effectively, and boost your confidence when presenting in front of others. Let's dive in!

What Is the 10 20 30 Rule of PowerPoint Presentations

The 10-20-30 rule of PowerPoint presentations is a guideline popularized by venture capitalist Guy Kawasaki. It suggests that a presentation should have no more than 10 slides, last no longer than 20 minutes, and use a font size of at least 30 points. If you’re struggling with this assignment, simply say, ‘ write my essay for me ,’ and our writers will tackle any task for you quickly.

The rule advises keeping presentations concise by limiting the number of slides. This helps to focus on key points and prevents overwhelming the audience with too much information.

Keeping the presentation under 20 minutes ensures it remains engaging and doesn't lose the audience's attention. This timeframe is considered optimal for conveying information effectively without dragging on.

• 30-point font

Using a minimum font size of 30 points helps make the text on slides clear and readable, even from a distance. This is particularly important in large presentation venues or when the audience may have difficulty seeing smaller text.

Overall, the 10-20-30 rule encourages presenters to be concise, engaging, and considerate of the audience's needs for clarity and attention span. However, it's worth noting that while this guideline can be helpful, it's not a hard and fast rule and may need to be adjusted based on the specific context and content of the presentation. Now, let’s dive into some effective tips for a good PowerPoint presentation.

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Essential PowerPoint Presentation Tips

PowerPoint presentations are an integral part of college education for several reasons. Firstly, they serve as a practical tool for students to organize and present complex information in a structured and visually appealing format, helping to enhance their communication skills. 

Secondly, presentations provide students with valuable opportunities to showcase their understanding of course material, critical thinking abilities, and research findings to professors and peers, fostering active engagement with the subject matter. Additionally, by requiring students to deliver presentations, colleges aim to prepare them for future academic and professional endeavors, where effective communication and presentation skills are often essential for success in various fields.

Chunk Information

Consider using a storytelling approach when breaking down complex ideas. Introduce each chunk with a compelling narrative or anecdote to capture your audience's attention and provide context for the information. Use visual aids such as diagrams, flowcharts, or timelines to clarify relationships between concepts further and enhance understanding. Having trouble at such an early stage? Instruct our writers, saying, ‘ do my PowerPoint presentation ,’ and they will handle the assignment for you. 

Use Slide Transitions Wisely

Align slide transitions with the flow of your narrative. The transition between slides occurs during natural breaks in your speech or when introducing a new topic or idea. Avoid excessive animation effects that may distract or overshadow your message. Instead, focus on transitions that subtly guide your audience's attention and maintain their engagement.

Practice Timing and Pacing

One of the best PowerPoint presentation tips for students is to rehearse your presentation multiple times to fine-tune your timing and pacing. Practice speaking slowly and clearly to ensure that every word is understood, especially if you tend to speak quickly when nervous. Use visual cues, such as a timer or slide notes, to help you stay on track and smoothly transition between topics.

Include Real-Life Examples

Choose real-life examples that resonate with your audience's interests, experiences, or industry. Among the top tips for PowerPoint presentations is personalizing your examples whenever possible to make them more relatable and memorable. Encourage audience participation by asking questions or prompting them to share their experiences related to the topic, fostering a sense of connection and engagement. Expert PowerPoint presentation writers always include real-life examples in their slides. 

Utilize White Space

Embrace the power of white space to create visual balance and emphasize key elements. Use a minimalist design approach to keep your slides clean and uncluttered. Experiment with different layouts and spacing techniques to find the optimal balance between content and white space, ensuring your message is clear and easy to digest.

Provide Clear Navigation

To give you more effective PowerPoint presentation tips, we recommend enhancing navigation by structuring your presentation with a clear storyline or roadmap. Preview the agenda at the beginning of your presentation to set expectations and guide your audience through the flow of topics. Use slide transitions, animations, or interactive elements strategically to signal transitions between sections and maintain momentum. Consult these essay topics to draw inspiration for your presentation.

Check for Accessibility

Prioritize accessibility by designing your slides with inclusivity in mind. Ensure that text is legible and colors are distinguishable for visually impaired audience members. Provide alternative formats for content, such as transcripts or accessible PDFs, to accommodate diverse learning needs. Test your presentation with accessibility tools and solicit feedback from individuals with disabilities to identify and address potential barriers. Consider capstone project ideas for your next assignment as you finish your slides.

Maintain Eye Contact

Here are some more tips for a good PowerPoint presentation. Develop strong eye contact skills by practicing in front of a mirror or recording yourself speaking. Make a conscious effort to engage with individual audience members throughout your presentation, scanning the room and making eye contact with different sections of the audience. Use body language cues, such as gestures and facial expressions, to convey enthusiasm and confidence, reinforcing your verbal message and enhancing audience connection. 

Solicit Feedback

Actively seek feedback from various sources, including peers, mentors, and audience members. Encourage honest and constructive feedback by asking specific questions about content, delivery, and overall impact. Consider conducting a post-presentation survey or feedback session to gather insights and identify areas for improvement. Use feedback as a learning opportunity to refine your presentation skills and enhance future performances.

Have a Backup Plan

Prepare for technical glitches or unforeseen interruptions by having backup equipment and materials readily available. Pack essential items such as a spare laptop, projector cables, and extension cords to address common technical issues. Create a contingency plan for power outages or internet connectivity issues, outlining alternative presentation formats or delivery methods. When making a PowerPoint presentation, think of your backup plan to build confidence and ensure a seamless presentation experience under any circumstances. Just in case, our academic essay writing service also supports PPT presentations.

PowerPoint assignments in college are super helpful for life after graduation. They teach you how to take complicated stuff and explain it in a simple, interesting way using slides. You learn to organize your thoughts, tell a good story, and make things look nice with pictures and graphs. These skills are not just for school - they're super useful in jobs, too! Making awesome presentations can help you impress your bosses, win over clients, and share your ideas effectively in meetings. So, the PowerPoint presentation tips for students you’ve just learned are like training for real life, helping you ace your future career presentations. If you need more time to finish your slides, opt for custom essays to meet all the deadlines.

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How-To Geek

Forget the powerpoint app for animations, use powerpoint for the web instead.

The PowerPoint app animation pane can be... a pain!

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Why the powerpoint app is bad for animations, why powerpoint for the web is much better, tips for using animations in powerpoint for the web.

Using PowerPoint's animations increases your presentation's professionalism and helps you to emphasize certain elements within your slides. However, compared to the online version of PowerPoint, the animation pane in the Microsoft 365 app is confusing, unclear, and difficult to manage.

The main drawback of the animation pane on the Microsoft 365 PowerPoint app is its lack of clarity. When you add animations, you are offered a mixture of symbols and icons that—unless you're a seasoned PowerPoint expert—are confusing and unclear.

As you can see in the screenshot below, there are numbers and vague icons to the left of each animation, and different colored boxes in varying positions to the right. And if you have animations grouped together, you have to click on the gray bar to see them individually.

What's more, to make changes to the animation—such as the timing or the type of effect—you have to click on the drop-down box and then decide which is the best option (from the many available) to take you where you want to go.

It's also not immediately clear exactly what each animation is when you glance at the animation pane—you have to take the time to hover over the animation in the pane or click on the description to remind yourself of what you've chosen for each element on your slide. And when you do, you're only given minimal details.

Finally, all of the above confusions become even worse if you have dozens of animations on each slide.

It seems that Microsoft recognized that the Animation Pane in the app was substandard, so they took the opportunity to improve these features in the web-based version of the program.

First, you don't have to decode the confusing symbols and icons anymore. The words On Click have replaced the mouse icon, the name of the animation (in this case, Fly In) has replaced the colored star icon, and the duration of the animation is also displayed (in the app version, you'd have to go through two clicks to find this important information). Microsoft has also done away with the pointless colored boxes that were supposed to tell you the timing sequence of the animations.

However, the best feature of the web-based workflow is that you can click on any of the animations in the Animation Pane to view more details, so viewing and changing your animation options is much easier than in the app.

After you've clicked on an animation in the Animation Pane, you can:

• See and change the animation type.
• Decide whether the animation should appear when you click or after a certain time following the previous animation.
• Change the animation duration
• Add a delay.

In the app-based version of PowerPoint, these options were all accessible via a lottery of drop-down options and dialog boxes, so the PowerPoint for the web's Animation Pane saves you time and presents everything to you much more clearly.

It's also much easier to add more than one animation to an item when using the web version of PowerPoint. Simply select the element you want to add another animation to, and click "Add" at the top of the Animation Pane. Likewise, you can easily delete an existing animation by clicking the trash icon next to the relevant item in the Animation Pane.

To animate an item that doesn't already have animations, just select the item on your slide and the same "Add" button will become active for you to click.

Overall, the web-based interface is much more user-friendly and a huge improvement on the PowerPoint app, especially when it comes to using the Animation Pane.

We have a few quick tips to know when you start using animations.

Reorder Your Animations

To reorder your animations in the Animation Pane, click and drag the animation card up or down via the six dots next to the relevant animation.

View More Animations

By default, the Animation Pane offers some of the more commonly-used entrance animations when you want to animate an item. However, to see more animations, click "View More Animations," which will show more entrance, exit, and emphasis animations.

Animate Items Together

To apply the same animation to multiple items on your slide, click the first item, hold Ctrl, and then select the other items. Then, click "Add" in the Animation Pane, and choose the animation you want to use. When you present your slideshow, all the items you selected will appear, exit, or be emphasized in the same way and at the same time.

Now that you can master animations on PowerPoint for the web, check out these PowerPoint tips to make sure your presentation is professional and easy for your audience to follow.

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Because you only have 10 or 12 minutes, you need to be concise. Limit intro slides, and clearly state the goals of the project early in your talk, and at the end tie results and future directions into goals. Limit the number of slides, one rule of thumb is 1 slide per minute. Don’t repeat the title of your talk, but do introduce yourself. Don’t use an outline slide. If you need to, go over the outline verbally on your title slide. Every slide needs to have a message you can state in one declarative sentence. Sometimes this statement can be the title of the slide. Beforehand, make sure your PowerPoint file and all of your movies run properly on the computer you will using to present the talk. Also, learn how to use the remote control mouse. Limit the amount of text on your slide. This isn’t simply the reiteration of a paper. It is very unsatisfying to listen to a talk where the speaker is just reading long passages of text off of their slides. One reason that students have text-rich slides is that they don’t have the confidence they will remember what to say. Trust yourself and practice. Use bullet points for text and make efficient use of figures and diagrams. If you need to put a lot of text into your slides when you’re putting them together in PowerPoint, put it into the notes section (at the bottom) for your reference. We would rather hear you say it than read it. Don’t put material on your slide that you don’t talk about. Clear out the clutter. Be sure that the legend titles and values on your graphs are large enough to read at the back of the room. Explain the axes of graphs. All axes have titles, numbers, and units! All pictures (microscope, EM, etc) should have a labeled dimension bar. In general, any data value presented should have an SD or SEM value associated with it. Do not use jazzy PowerPoint backgrounds. They divert attention and make you look like someone who either has never given a PowerPoint talk or is trying to deceive the audience by replacing substance with style. They also make it hard to read the text. Either use a white background or a dark (solid blue, etc) background. Better yet, make a standard template for your lab. Excel is easy to use but is not designed for scientific data. If you must use Excel use a white background (default gray only reduces contrast), and remove default horizontal lines. DO NOT USE YELLOW LINES, they are impossible to see. Good alternatives are Origin or SigmaPlot. In giving numbers, think about how many significant digits you use – if the extra numbers are beyond your error, drop them (don’t just use the number that your spreadsheet spits out). If you use an acknowledgment slide, point out a couple of people, don’t just breeze through it. (Some people like to put it as the second slide after the title slide). If your work was collaborative or you are extending someone else’s work, clearly delineate what others have done and what you have done. You don’t want to sound like you’re taking credit for other people’s work. Finally, think about your audience. They are there to learn and they want to be interested. Be clear. State both the long-term significance of your work and the near-term goals you are working toward. Clearly describe your results and future work.

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