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11 Best Excel Presentation Tips in 2024

Brandon Pfaff

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There’s more to a spreadsheet than just the numbers on the page. It is equally important to make your spreadsheets look professional, easy to read, and visually appealing to your viewers.

The same way a lawyer with a crooked tie and disorganized papers might raise an eyebrow in court, your Excel presentation won’t hit the right marks with your audience if it looks clumsy and bland, no matter how many hours of research goes into making it or how important the information contained within it is.

Whether you are creating a spreadsheet for personal use, to pass information to your team or share with your project manager, the secrets locked away in this post will be of immense use to you. Let’s take a look at the best Excel presentation tips to help you create standout spreadsheets .

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1. Get a template online

If you are a busy person, and you cannot fit an Excel presentation design into your schedule, enter the ex machina: pre-made Excel templates. You can choose from an array of purpose-specific templates with beautiful designs, fonts, and colors. Simply enter your values to customize it, and you are ready to go.

Of course, using a template means you will not get better at designing things yourself. If getting things done is your priority instead of getting better at designing presentations, then, by all means, use a template and be done with it. On the other hand, if you want to know how to make your Excel presentation better on your own, then find someone to teach you or stick around until the end of this post.

Check out our 50 best Excel templates to make your life easier  and our  33 Excel business templates for workplace productivity .

2. Name your worksheets correctly

Excel presentation is all about clarity. For this single reason, the importance of a correct and reliable project or worksheet name cannot be overemphasized. It could be a sentence, a phrase or just a word. Just make sure it is easy to understand by you or by anyone you will be sharing the file with.

You also must make sure it is distinct from the names of other worksheets stored on your computer. After all, what is the use of all the tips you will learn here today if you will not be able to find the worksheet you applied them on?

3. Define your header/title

Your header and title can be anything but it needs to stand out. Your header must be able to speak to the reader and make the reader know at first glance what the header is.

To do this, try a larger font for your header, underline and embolden it. You should center align it and use a different font color. It has to stand out but also blend with the template color scheme and overall aesthetic look. You can also use a different readable for your header. Just remember, we want to make it distinct, not isolated.

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4. Dos and don'ts of fonts

Full transparency: Fonts make or break your spreadsheet. Always use a uniform font for your data, you can use the same font for your header or you can change that of the header. You can use three fonts in a single presentation and that is the recommended maximum, else you would be pushing it. In this case, less is infinitely better.

These are the guidelines to follow in selecting the right format for your font.

Here is a quick tip, fonts of the sans-serif group are the best for your Excel spreadsheet if readability is your goal. Calibri, Helvetica, Arial or Playfair are few examples. If used with the right alignment, spacing, and color, they can bring out the best in your Excel presentation.

This ultimately depends on your presentation but officially, font 12 is often advised with double spacing to improve readability. As stated earlier, the header font can be larger. The headers should be larger than sub-headers which in turn should be larger than data fonts.

You want to create a sharp contrast between the text color and the background colors e.g. a light color text on a dark background and vice versa. This is where the "zebra stripes" rule comes in, which will be discussed later in the post.

People don’t often use the alignment tool in Excel. If you want to make your presentation look beautiful and business-like , you will need to maximize the alignment feature.

5. Create space for breathing room

When you see tightly packed, clumsy or wordy text or spreadsheet, your brain automatically gets tired of reading it before you even start. But when there is breathing space and the spreadsheet is divided up into categories, it becomes more pleasant to the eyes and ripe for interpretation by the brain.

This brings us to the B2 rule. Try to start your presentation on column B, row 2. Leaving the A column and the first row blank. It works like magic. You should also make sure that the column and row dimensions are the same.

Additionally, don't autofit the height and width of your document. You need to have flexibility and creative control of your workspace. Instead, manually adjust the height and width so that they have just enough white space but not too much to give your presentation some breathing room and improve readability.

6. Add an image

Whether it’s a photograph, an artistic sketch or your logo, images go a long way in making your spreadsheet better. Images make your presentation look official and possess the professional feel in many of the beautiful presentations you have seen. Pictures speak a thousand words. While Excel is not designed to accomplish the kind of presentation you can make in PowerPoint, a picture will help you to drive the point home and make your presentation memorable.

7. Go off the grid

Do you know that erasing all grid lines apart from those of your result will have people asking how you did it and if you used the same Excel software they use? Try it today. In your spreadsheet

Go to the View tab on the ribbon.

• Under the Show section, uncheck the box next to Gridlines .

8. Zebra stripes: Excel jungle law

Zebra stripes are alternating dark and light colors on rows lying on top of each other. This helps in a number of ways. First, it has this aesthetic feel that makes your work seem orderly, especially if you are displaying hundreds of rows of data. Second, it helps correlation and readability. A reader can track a row from the right-hand side to the far left and not lose track of what row his or her eyes are set upon.

You can zebra stripe using many methods. When you create a table in Excel, by default this will be zebra striped (Tip- select your data and use the shortcut Ctrl + T on a PC or ^ + T on a Mac to quickly create a table). On the Design tab, under Table Styles, you can change the color and style of your zebra stripes.

It can also be done using a formula in conditional formatting if desired. Conditional formatting is done by highlighting values that satisfy certain requirements (e.g. all odd-numbered rows). It can be copied from cell to cell using the painter tool in the Home toolbar.

9. Use charts, tables , and graphs

Most presentations are incomplete without some form of visual representation. Whether table, graph or chart, you need to visually represent your raw data in mediums that would be understood in a single glance. Charts, graphs, and tables should not be underestimated, especially if you have cumbersome data spanning many columns and rows.

In the Excel ecosystem, the chart, graph, and table features are like symbiotic siblings. You need them to bring out the beauty in the brevity of your work.

10. Create cell styles

Excel has many preset cell styles but you can create your own custom styles that will be more customized, and easier to use and edit because you created it. This is actually an alternative to getting a template if graphics consistency is your goal. After creating a beautiful spreadsheet with the above information, you can save the style so that you can apply it to future presentations.

Now your presentation is perfect with the right feel and style. Simply highlight the cells with your design for saving, then go to the Home toolbar, click on "more" at the base of the style gallery, then select "new cell style". A style dialog box will open, name the style, edit its properties and save.

If it isn't broken and it works efficiently, why change it? You can, however, add a touch of variability by changing the color palette from time to time.

11. Show restraint

You have learned all of these tips and you are ready to start your presentation -  be careful of overdoing it. Use color sparingly and don't combine too many tips at once. You need to tread the fine line between underwhelming and too much to find the "just enough" middle ground. Make sure your presentation is perfectly balanced, as all things should be.

Ultimately, the way your Excel presentation turns out depends on how well you communicate your data to your audience. Although, it does help to know the psychology of colors, good fonts. Browse beautiful spreadsheet presentations online to figure out what the "best" looks like. But at the end of the day, the ball is in your court and we hope that your dedication to practicing, sharpening and perfecting your presentation skills in Excel will be rewarded with cheers.

Ready to design your own Excel presentations?

If you would like to sum up the data on your Excel spreadsheet so that its insights are conveyed in a straight-forward manner, then follow this step-by-step guide. You’ll end up with a presentation that summarizes your data in a way that’s painless to analyze.

If you’re eager to brush up on your Excel skills, check out our Excel course and master the fundamentals to boost your productivity.

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Brandon is a full time CPA specializing in all things tax. When he is not serving clients, he enjoys spending time with his wife and son, real estate investing, and sipping fine bourbon.

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How to create your presentation using Excel?

Hrideep barot.

• Presentation

MS- Excel, widely known as Excel, is famous for its spreadsheets and data handling. But little has been explored of this wonderful software other than the standard features.

Do you know that you can create and give your presentation using Excel? Are you curious of how to create a presentation in Excel?

Read till the end to get familiar with the steps and bonus tips in the end!

This is our game plan for this article.

Is excel presentation a good choice?

Step 1: choose a template, step 2: create slides, step 4: remove the grids, add a background picture, add colors to your data, font size matters, make use of cells, title slide, conclusion slide, product sales, comparative analysis, financial resolution or budget proposal, who all can benefit through excel presentations, does excel have presentation mode, how to export excel presentations.

Now, you might wonder: how can a simple spreadsheet be made presentable, especially a business report or pitch?

Well, using Excel might be more advantageous than you think. Here’s why:

Although PPT or PowerPoint Presentations gives a wide variety of options and templates to choose from, it can sometimes be too stretched out or contain lots of information that can be overwhelming.

Often, the main agenda of the presentation gets blurred, as we tend to emphasize and explain each and everything on the PPT.

If you want to give a crisp, short and effective presentation, then consider going for an Excel presentation.

There are fewer chances of your audience losing focus, as you emphasize only the needed information, especially if you are presenting a business report.

You will also save time of giving and making your presentation.

Now that you know why Excel is a good choice, let us see how we can use an Excel sheet in a presentation.

Creating a presentation in Excel

Creating a presentation in Excel can be the easiest way of making a presentation.

Follow these steps to make your presentation in excel:

The first step is to choose a template that goes with the aim of your presentation.

If your aim is to give a business presentation, you can go for templates like the ones seen in the above picture.

If you aim to present a business idea or budget, then you can choose templates such as planner and checklist or expense budget.

Choosing the right template would make things easier for you and your audience.

You might wonder how can I possibly create a slide in excel? Isn’t that a feature of PowerPoint?

Well, the idea is to create one similar to PowerPoint.

By using the sheets as slides, one can easily create an impactful presentation.

Make sure to name the sheets, and arrange them in order to give a smooth presentation.

Step 3: Organize your data

Now enter your required data and arrange it.

Simply select the required data by pressing the SHIFT key and use the ARROW keys to select.

Then, click on the Insert option from the menu tab and click on the Recommended Charts.

Now, select the type of chart you want.

Here are some possible options:

If you have data that depicts a financial report, and you want to explain the profits annually, then go for Line Graphs.

Remember to name your chart. You can click on the chart title to rename it.

If you want to present a monthly report on the expenses, then go for a pie chart.

Pie charts fit well when you present on a single aspect or topic.

Tables work for almost all purposes.

However, the information presented needs to be simple and short.

You can do this by making colored tables.

You can select your data, and from the Page Layout option from the menu, browse the themes and colors.

Go for lighter tones, as they look aesthetic and professional as well.

Also, the audience won’t find it difficult to read the data, which can happen if you use darker colors.

One of the main features of Excel are the grids, i.e., rows and columns.

Our last step is to get rid of the grids, as they can distract the audience and you may also run the risk of giving a shabby presentation.

To remove grids, go to the Page Layout option in the menu tab and unselect or uncheck the boxes under Gridlines and Headings.

After this step, your presentation would seem as if it was made using a PPT!

Tips for making a creative and professional presentation using Excel

Level up your presentation by setting a background picture in your Excel sheets!

In order to do this, go to the Page Layout and click on Background.

You can choose any of your saved pictures or choose from almost infinite options by searching one.

After you choose your picture, click on insert and your background picture is ready!

Last step is to remove the gridlines for a clean presentation.

You can also remove Headings and Formula Bar by unchecking them from the View tab.

It is quite a task to locate and understand data when everything is of the same color.

In other words, when you have a single color, say white, the audience would be busy tallying the data from right to left and not be able to concentrate on your presentation.

To resolve this issue, make your tables with two color tones.

You can choose them from Themes in Page Layout.

Here is the final result:

This table would take less time to locate the data in one row, as the color makes the task easy!

I bet you took some time to read this, especially if you are looking from a laptop or PC.

Did you feel any difference?

Your eyes were strained as you tried to read what was written.

Hence, make sure to have a decently larger font for making your information visible to everyone as not everyone sees your presentation from the same proximity as you.

If you don’t want a background picture, you can go for an image.

For adding an image, go to Insert and click on Illustrations.

You can add pictures, shapes, icons, 3D models and many more.

Remember to uncheck the Gridlines and Headings, before adding the images.

Cells in a spreadsheet can be used in creative ways.

Apart from entering data and doing calculations in a breeze, they can be turned into text boxes!

So make use of them as far as you can.

You can add in the main heading in the first sheet along with a background picture.

You can also use cells for short descriptions or notes below the tables or data for better comprehension for the viewers.

This is very important for all types of presentations and not just for Excel.

The main reason to categorize is to avoid “data dump”.

This happens when you put in too much information in one chart or sheet.

You might get confused or zoned out while presenting, and it is overwhelming from an audience’s perspective as well.

So, divide your data into various sheets and name them, ensuring they are in right order.

Doing so will also give your presentation a better clarity.

Sample Excel presentation

Suppose you are from the Sales department and are asked to give a presentation to the senior executives about the current vaccination drive status and future prospects.

Considering the period to be Jan-June 2021, here is a possible sample of how you can go about giving your presentation using Excel:

Here you can talk about your views on how the organization should carry forward the vaccination drive, and give suggestions on how to do it more efficiently.

What are some good Excel presentation topics?

Excel is a good medium to present product sales. The sample presentation above is a type of product sales.

It gives the organization a clear idea of the direction of the sales of a product and planning further marketing strategy.

If you have just begun your journey as an entrepreneur or are in the sales and marketing field, here is a useful article for you to enhance your skills of giving a business pitch to your clients! Pitch Perfectly: Crucial Public Speaking Tips for Startup Founders

Some topic ideas for product sales can be:

• Annual product review in XYZ branch
• Sales review of XYZ product
• Review of top-selling products in XYZ zone
• Sales promotion review 2020-21

Comparative analysis can be presented using Excel most effectively.

You can show data in simple charts and graphs, and compare the metrics using parameters such as time( weekly, monthly, annually) or regionally( within a company or branch, across branches, or internationally).

Some topics you can consider:

• Comparative analysis of student population taking XYZ stream/course
• Analyzing weekly donations to XYZ foundation
• Regional analysis of reported crimes in XYZ state
• Health and hygiene: A correlational study

Excel is a go-to application when it comes to finances.

With its easy tools and graphics, you can present budget proposals and financial resolutions with utmost ease.

You can consider these topics:

• FDIs for the year 2018-22
• Shares review 2020-21
• Annual review: Financial department
• Funds report: XYZ branch 2020-21

Although Excel is a great tool, it is not suitable for every type of presentations and professions.

It is an excellent medium for those engaging in quantitative data such as:

• researchers
• sales and marketing
• data analysts
• corporate executives
• logisticians, etc.

You can present your data in full-screen mode or presentation mode in Excel!

To do this, go to the View tab and select Full-screen mode, or press CTRL+ SHIFT+F1.

To go back to normal mode, right-click and choose the close full-screen option, or click on the three vertical dots on the top of the screen.

To export your Excel presentation, follow these steps!

STEP 1: Go to Files tab and select Export option.

STEP 2: In Export, click on create PDF/XPS document and name your file.

STEP 3: Click on Publish. Done!

Although we went through the steps of making an Excel presentation, do not leave the other aspect out!

Your body language and delivery style also matters!

If you are confused on what approach to take regarding body language while giving a speech, follow this article! To walk or stand still: How should you present when on stage?

For preparing your voice, follow along How to prepare your voice for a speech: Step-by-step guide .

We took a look into the steps for creating a creative and effective Excel presentation in just 4 steps!

Hope that the steps and tips would make your next Excel presentation a success and completely reinvent the way Excel is seen!

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Excel Tutorial: How To Make Graphical Presentation In Excel

Introduction.

When it comes to analyzing and presenting data, graphical presentations in Excel can be a game-changer. These visual representations of data not only make it easier to understand complex information but also help in making informed decisions. In this tutorial, we will take you through the process of creating graphical presentations in Excel and explore the benefits of incorporating visuals into your data analysis.

Key Takeaways

• Graphical presentations in Excel are crucial for understanding complex data and making informed decisions.
• Understanding the basics of creating graphical presentations is essential, including the different types of graphs and charts available in Excel.
• Selecting the appropriate data and organizing it effectively is key to creating effective graphical presentations.
• Utilizing Excel's advanced features and customization options can elevate the visual appeal and insights provided by graphical presentations.
• Adding finishing touches such as visual elements and annotations can enhance the overall look and clarity of graphical presentations.

Understanding the basics of creating graphical presentations in Excel

Graphical presentations are an essential tool for visualizing data and conveying information in a clear and concise manner. In Microsoft Excel, creating graphical presentations is a straightforward process that can greatly enhance the impact of your data. In this tutorial, we will explore the basics of creating graphical presentations in Excel.

Excel offers a wide range of graph and chart types, each suited for different data sets and presentation purposes. Some of the most commonly used graph and chart types in Excel include:

• Column and Bar Charts: These charts are used to compare values across different categories.
• Line Charts: Line charts are useful for showing trends and changes over time.
• Pie Charts: Pie charts are ideal for displaying the proportion of different categories in a data set.
• Scatter Plots: Scatter plots are used to show the relationship between two variables.

When creating a graphical presentation in Excel, it's important to include key components that help convey the information effectively.

The title of the graph or chart should clearly indicate the subject of the presentation.

Axis Labels

Axis labels are essential for providing context to the data being presented. The x-axis and y-axis should be clearly labeled to indicate what each represents.

The data being used for the graphical presentation should be clearly defined and organized to ensure accuracy and relevance.

By understanding the different types of graphs and charts available in Excel and the key components of a graphical presentation, you can effectively create visual representations of your data that are both impactful and easy to understand.

Selecting the appropriate data for your graphical presentation

When creating graphical presentations in Excel, it is essential to carefully choose the data that best suits the intended visualization. Here are some key points to consider:

• Look for trends or patterns: Data that shows clear trends or patterns are ideal for graphical representation. This can include sales figures over time, survey responses, or market trends.
• Comparing data: Data that needs to be compared across different categories or variables, such as product sales by region or customer demographics, can be effectively presented graphically.
• Highlighting relationships: If you want to showcase the relationship between different sets of data, such as correlation between variables or cause-and-effect relationships, graphical representation can be very effective.
• Clean and structured data: Ensure that your data is clean and well-structured before importing it into Excel. This includes removing any unnecessary columns or rows, and organizing the data in a logical manner.
• Use proper labels and headers: Clearly label your data and use headers to identify different categories or variables. This will make it easier to interpret and visualize the data in Excel.
• Convert text to numerical values: If your data includes text that needs to be represented graphically, such as categories or labels, consider converting them to numerical values or using a numerical equivalent for easier graphing in Excel.
• Remove outliers or irrelevant data: If there are outliers or irrelevant data points that could skew the visualization, consider removing them or addressing them separately to ensure the accuracy of the graphical presentation.

Step-by-step guide to creating graphical presentations in Excel

Excel is a versatile tool not only for data analysis and calculations but also for creating visually appealing graphical presentations. In this tutorial, we will walk you through the process of creating simple bar or pie charts using Excel's chart tools and then show you how to utilize Excel's graph customization features to enhance the visual appeal of your presentation.

A. Creating a simple bar or pie chart using Excel's chart tools

Excel's chart tools make it easy to create visually stunning bar or pie charts to represent your data. Follow these simple steps:

• Select your data: Start by selecting the data that you want to include in your chart. This will typically be a range of cells containing your data.
• Insert a chart: Once you have selected your data, go to the "Insert" tab and select the type of chart you want to create, such as a bar chart or a pie chart.
• Customize your chart: Excel will automatically generate a basic chart based on your selected data. You can then customize the chart by adding titles, labels, and modifying the colors and styles to suit your presentation.
• Finalize your chart: Once you are happy with the appearance of your chart, you can further customize it by adding data labels, adjusting the axis scales, or adding a trendline.

B. Utilizing Excel's graph customization features to enhance the visual appeal of your presentation

Excel offers a range of graph customization features that allow you to enhance the visual appeal of your presentation. Here's how to make the most of these features:

• Modify chart elements: Excel allows you to modify various elements of your chart, such as the axis titles, data labels, and gridlines. You can also add or remove chart elements to make your chart more visually appealing.
• Change chart styles: Excel provides a range of pre-set chart styles that you can apply to your chart to change its appearance. You can also manually adjust the colors, fonts, and effects to create a custom look for your chart.
• Add visual effects: Excel allows you to add visual effects to your chart, such as shadows and glows, to make it stand out. You can also adjust the transparency of chart elements to create a more subtle and polished look.
• Format data series: Excel enables you to format individual data series within your chart, allowing you to highlight specific data points or make certain elements stand out.

Adding the finishing touches to your graphical presentation

Once you have created your graphical presentation in Excel, it's time to add the finishing touches to make it visually appealing and easy to understand for your audience.

Visual elements play a crucial role in making your graphical presentation stand out. Here are a few tips on how to use colors and fonts effectively:

• Use a cohesive color scheme: Select a color palette that complements your data and helps in conveying your message effectively. Avoid using too many colors that can make the presentation look cluttered.
• Choose readable fonts: Use clear and legible fonts for your titles, labels, and annotations. Make sure the font size is appropriate for the audience to read comfortably.
• Emphasize important data points: Use different colors or fonts to highlight important data points or trends in your presentation.

Titles, legends, and annotations help provide context and clarity to your graphical presentation. Here's how to effectively incorporate these elements:

• Include a descriptive title: A clear and concise title helps the audience understand the purpose of the graphical presentation. It should convey the main message or insight from the data.
• Utilize legends for clarity: If your graphical presentation includes multiple data series or categories, use a legend to provide clarity on what each element represents.
• Add annotations for additional information: Annotations can help provide additional context or explanations for specific data points. They can be used to highlight outliers, trends, or any other important details in the visualization.

Utilizing trendlines, sparklines, and other advanced chart elements to provide deeper insights

When creating graphical presentations in Excel, it's important to go beyond basic charts and graphs to provide deeper insights. Utilizing advanced features such as trendlines and sparklines can help you achieve this.

• Adding trendlines to your charts can help you identify and visualize patterns and trends in your data. This can be especially useful for predicting future values based on historical data.
• Customizing trendlines allows you to further refine your graphical presentation, adjusting the type of trendline (e.g., linear, exponential, polynomial) to best fit your data.
• Interpreting trendlines is essential for understanding the implications of the data. You can use the equation of the trendline to make predictions or analyze the relationship between variables.
• Integrating sparklines into your data tables or dashboards can provide a quick and concise visualization of trends and variations, without taking up too much space.
• Customizing sparklines allows you to adjust the appearance and layout to best suit your graphical presentation, ensuring clarity and effectiveness.
• Interpreting sparklines involves understanding the patterns and variations they display, providing quick insights into the data at a glance.

Exploring additional tools and features to further customize and polish your graphical presentation

Excel offers a range of additional tools and features to help you further customize and polish your graphical presentation, elevating it to a professional level.

Data Labels and Callouts

• Adding data labels to your charts can provide additional context and clarity, allowing viewers to easily interpret the data points.
• Using callouts to highlight specific data points or trends can draw attention to key insights, making your graphical presentation more impactful.

Interactive Elements

• Utilizing interactive elements such as drop-down menus, buttons, or sliders can make your graphical presentation more engaging and dynamic, allowing viewers to interact with the data.
• Creating interactive dashboards with linked charts and tables can provide a comprehensive view of the data, allowing for seamless exploration and analysis.

Formatting and Design

• Applying consistent formatting across all elements of your graphical presentation can create a cohesive and professional look, enhancing visual appeal and readability.
• Using design elements such as color schemes, fonts, and shapes can help convey a specific message or theme, adding depth and personality to your graphical presentation.

In conclusion, this tutorial covered the essential steps for creating graphical presentations in Excel . We discussed the process of selecting the data, choosing the appropriate chart type, customizing the design, and adding final touches to enhance the visual appeal. Now that you have the knowledge and tools at your disposal, I encourage you to start creating your own graphical presentations in Excel. Practice makes perfect, and with a little creativity, you can transform your data into compelling visuals that effectively communicate your message.

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Excel Visualization: A Guide to Clear Data Presentation for Beginners

I once struggled with dull data tables.

Numbers clustered in rows and columns become a blur. But with Excel visualization , you can empower your audience to make informed decisions based on the data presented. Excel charts and graphs replace chaos, revealing patterns and trends.

Automatically Create PowerPoint Slides from Excel (3 Easy Ways)

Microsoft Excel is indeed an extremely effective software. We may perform countless operations on a given dataset using Excel’s tools and features. We frequently need to make PowerPoint slides from Excel files. When we have to do it repeatedly, copying information from Excel and making PowerPoint slides is very time-consuming. This article will discuss three unique and easy ways to create PowerPoint slides from Excel files automatically. Therefore, you should go through these 3 easy ways to Automatically Create PowerPoint Slides from Excel.

How to Automatically Create PowerPoint Slides from Excel: 3 Easy Ways

As an illustration, we will explore a sample dataset. The following dataset, for example, has sales representative Names and Areas. We are going to show the Excel data in PowerPoint slides using all 3 of the approaches. Moreover, I will go through the benefits and drawbacks of using these strategies. In addition, I have yet to mention that I have been using the Microsoft Excel 365 version for this article; You are free to choose any other edition that you find most convenient.

1. Automatically Create Slides Using Insert Command in PowerPoint

The Insert command is the simplest method. Using this Insert Command, slides are kept up to date immediately after any modifications are made to the Excel file. The issue is that we need to utilize the insert command for each slide. We will insert the Excel object using PowerPoint’s Insert command to automate the procedure. To complete the work, please follow the instructions below.

• First, launch PowerPoint.
• Then, select the Insert  tab.
• Next, click Text , and later on the Object  option.

• As a result, a new dialog box will pop up at this time, and you must click on Create from file .
• After that, click on Browse to find the Excel document you want to add to your slides.

• Consequently, the Insert Object dialog box pops up again, allowing you to check the Link box and click OK .
• Hence, as demonstrated below, it will yield the desired output in MS PowerPoint.

Read More: How to Insert an Excel File into PowerPoint as an Icon

2. Apply Paste Special Feature to Generate Slides from Excel

Another interesting way is to use the Paste Special feature. We can make slides in PowerPoint with the specified and selected data from Excel through the paste feature. Here, as the data in the Excel file is updated, the PowerPoint slide is also updated. To do the procedure, follow these instructions.

• First, open Excel’s saved worksheet to insert data.

• Secondly, move the mouse over the portion of the data you wish to link to PowerPoint. Then click on Copy .
• Now, open PowerPoint and click on the slide where you wish to connect the Excel data. Later on, click Paste and Paste Special  feature.

• And a new dialog box appears. Choose the Paste link After that, click As Microsoft Excel Worksheet Object and hit OK .

• As a result, it will return the required output in the PowerPoint slides, as shown below.

Read More: How to Copy Chart from Excel to PowerPoint Without Link

3. Create PowerPoint Slides from Excel Through VBA

There is a unique way of creating PowerPoint Slides automatically using Excel VBA. The only difference between previous methods is that slides are not updated as we change the Excel file. To use the Excel VBA Code, we must add the Microsoft PowerPoint 16.0 Object Library. However, since we are using this approach, we don’t need to create a VBA code for each presentation. Through modification of the code, we can generate dozens of slides.

• First of all, select the active sheet of the workbook to begin.

• Secondly, navigate to Developer and then Visual Basic .
• Later on, select Insert and now click on Module .

• Next, put the following code into the Module box. Remember to change the cell’s range.

• Finally, click the Run button or press F5 .
• So, this is where the output will go.

To overcome the error, follow these:

Step 1 : Hover over Tools => You will see the References option => Click on References .

As a result, the References – VBAProject window will open.

Step 2 : Check Microsoft PowerPoint 16.0 Object Library => You will see the OK button in the top right corner => Hit OK to resolve the error.

Download Practice Workbook

You can get a free copy of the example workbook that was used during the discussion which was just below here.

You can automatically create PowerPoint slides from Excel from this point forward by using the procedures that we just discussed. Keep using them, and let us know if you come up with any other strategies to get the work done or if you have any new ideas. Remember to post questions, comments, or recommendations in the section below.

Related Articles

• How to Perform Excel to PowerPoint Automation
• How to Link Excel Sheets to PowerPoint
• How to Update Charts in PowerPoint from Excel Automatically
• How to Link Excel Data to PowerPoint Chart
• How to Embed an Excel File in PowerPoint
• [Fixed!] Problems with Embedded Excel Files in PowerPoint
• [Solved] Embedded Excel in PowerPoint Not Showing All Data
• How to Link Powerpoint to Excel for Dynamic Data Updates
• How to Insert Excel Chart into PowerPoint
• How to Copy Table from Excel to Powerpoint with Formatting

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Tags: Excel to PowerPoint

Lutfor Rahman Shimanto, BSc, Information Technology, Jahangirnagar University, Bangladesh, has worked with the ExcelDemy project for over a year. He has written 50+ articles and provided solutions of 100+ comments for ExcelDemy. Currently, he works as an Excel & VBA Developer and provides support and solutions in the ExcelDemy Forum. He has solved 100+ ExcelDemy Forum problems. His work and learning interests are in developing various Excel & VBA and Desktop applications. Outside of work, he enjoys Chess... Read Full Bio

Hi and thanks for your post data;

When I use your VBA code I got this error:”user defined type not defined” How can I fix it?

Best Regards

Thanks for reaching out and posting your comment. You are right about the raised error. If you do not add the Microsoft PowerPoint 16.0 Object Library , you must see the User-Defined Type not defined error.

To solve the issue, follow these: Step 1 : Hover over Tools => You will see the References option.

Step 2 : Click on References => In the References – VBAProject window, check Microsoft PowerPoint 16.0 Object Library , and you will see the OK button in the top right corner.

Step 3 : After clicking OK , you will be able to run the code like the following GIF .

Hopefully, the solution will help you overcome your situation. Good luck.

Regards Lutfor Rahman Shimanto

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How to link or embed an excel worksheet in a powerpoint presentation.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation.

Quick Links

What's the difference between linking and embedding, how to link or embed an excel worksheet in microsoft powerpoint.

Sometimes, you want to include the data on an Excel spreadsheet in a Microsoft PowerPoint presentation. There are a couple of ways to do this, depending on whether or not you want to maintain a connection with the source Excel sheet. Let's take a look.

You actually have three options for including a spreadsheet in a PowerPoint presentation. The first is by simply copying that data from the spreadsheet, and then pasting it into the target document. This works okay, but all it really does is convert the data to a simple table in PowerPoint. You can use PowerPoint's basic table formatting tools on it, but you can't use any of Excel's features after the conversion.

While that can be useful sometimes, your other two options---linking and embedding---are much more powerful, and are what we're going to show you how to do in this article. Both are pretty similar, in that you end up inserting an actual Excel spreadsheet in your target presentation. It will look like an Excel sheet, and you can use Excel's tools to manipulate it. The difference comes in how these two options treat their connection to that original Excel spreadsheet:

• If you link an Excel worksheet in a presentation, the target presentation and the original Excel sheet maintain a connection. If you update the Excel file, those updates get automatically reflected in the target presentation.
• If you embed an Excel worksheet in a presentation, that connection is broken. Updating the original Excel sheet does not automatically update the data in the target presentation.

There are advantages to both methods, of course. One advantage of linking a document (other than maintaining the connection) is that it keeps your PowerPoint presentation's file size down, because the data is mostly still stored in the Excel sheet and only displayed in PowerPoint. One disadvantage is that the original spreadsheet file needs to stay in the same location. If it doesn't, you'll have to link it again. And since it relies on the link to the original spreadsheet, it's not so useful if you need to distribute the presentation to people who don't have access to that location.

Embedding that data, on the other hand, increases the size of presentation, because all that Excel data is actually embedded into the PowerPoint file. There are some distinct advantages to embedding, though. For example, if you're distributing that presentation to people who might not have access to the original Excel sheet, or if the presentation needs to show that Excel sheet at a specific point in time (rather than getting updated), embedding (and breaking the connection to the original sheet) makes more sense.

So, with all that in mind, let's take a look at how to link and embed an Excel Sheet in Microsoft PowerPoint.

Linking or embedding an Excel worksheet into a PowerPoint presentation is actually pretty straightforward, and the process for doing either is almost identical. Start by opening both the Excel worksheet and the PowerPoint presentation you want to edit at the same time.

In Excel, select the cells you want to link or embed. If you would like to link or embed the entire worksheet, click on the box at the juncture of the rows and columns in the top left-hand corner to select the whole sheet.

Copy those cells by pressing CTRL+C in Windows or Command+C in macOS. You can also right-click any selected cell, and then choose the "Copy" option on the context menu.

Now, switch to your PowerPoint presentation and click to place the insertion point where you would like the linked or embedded material to go. On Home tab of the Ribbon, click the down arrow beneath the "Paste" button, and then choose the "Paste Special" command from the dropdown menu.

This opens the Paste Special window. And it's here where you'll find the only functional different in the processes of linking or embedding a file.

If you want to embed your spreadsheet, choose the "Paste" option over on the left. If you want to link your spreadsheet, choose the "Paste Link" option instead. Seriously, that's it. This process is otherwise identical.

Whichever option you choose, you'll next select the "Microsoft Excel Worksheet Object" in the box to the right, and then click the "OK" button.

And you'll see your Excel sheet (or the cells you selected) in your PowerPoint presentation.

If you linked the Excel data, you can't edit it directly in PowerPoint, but you can double-click anywhere on it to open the original spreadsheet file. And any updates you make to that original spreadsheet are then reflected in your PowerPoint presentation.

If you embedded the Excel data, you can edit it directly in PowerPoint. Double-click anywhere in the spreadsheet and you'll stay in the same PowerPoint window, but the PowerPoint Ribbon gets replaced by the Excel Ribbon and you can access all the Excel functionality. It's kind of cool.

And when you want to stop editing the spreadsheet and go back to your PowerPoint controls, just click anywhere outside the spreadsheet.

How to Insert an Excel Spreadsheet Into Powerpoint: A Step-by-Step Guide

Inserting an Excel spreadsheet into PowerPoint is a straightforward process. All you need to do is open your PowerPoint presentation, click on the slide where you want the spreadsheet to appear, and then use the Insert Object function to add the Excel file. Once you’ve completed these steps, your Excel spreadsheet will be embedded into your PowerPoint slide, ready for you to present.

Step by Step Tutorial: How to Insert an Excel Spreadsheet Into PowerPoint

Before we dive into the steps, let’s understand what we’re aiming to achieve. By inserting an Excel spreadsheet into PowerPoint, we’re looking to display data in a more visual and interactive manner during a presentation. It could be a sales report, a project timeline, or any kind of data that you’ve crunched in Excel and now want to share with your audience in PowerPoint.

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation where you want to insert the Excel spreadsheet.

Make sure you’re on the right slide where you want to insert the Excel spreadsheet. If you haven’t created a slide yet, you can easily add a new one by clicking on “New Slide” in the Home tab.

Step 2: Click the Insert Tab

Navigate to the Insert tab on PowerPoint’s ribbon.

The Insert tab is where all the magic happens when it comes to adding different types of content to your PowerPoint slides, including tables, images, and, of course, Excel spreadsheets.

Step 3: Click on Object in the Text Group

In the Text group, click on Object.

When you click on Object, a dialog box will appear, giving you the option to insert various types of content. For our purposes, we’re interested in inserting an object from a file—specifically, an Excel file.

Step 4: Choose ‘Create from file’ and Browse for Your Excel File

Select ‘Create from file’ and then click on ‘Browse’ to find the Excel file you want to insert.

Navigating to your Excel file might take a bit of digging, especially if you’ve got a lot of folders and files to sift through. But once you find the file, select it, and click ‘OK’, you’re almost done.

Step 5: Click OK to Insert the Spreadsheet

After selecting the file, click OK, and your Excel spreadsheet will be inserted into your PowerPoint slide.

Your spreadsheet won’t just be a static image; it’ll be a fully functional Excel sheet. This means you can double-click on it to make changes, and those changes will be reflected in the PowerPoint presentation.

After completing these steps, your Excel spreadsheet will be part of your PowerPoint slide. You can resize it and move it around to fit your layout. The beauty of this is that you can interact with the spreadsheet right from PowerPoint, which can be really useful if you need to make last-minute changes or highlight certain data during your presentation.

Tips: How to Insert an Excel Spreadsheet Into PowerPoint

• Always save your Excel file before inserting it into PowerPoint to ensure all changes are up-to-date.
• If your Excel file is large, consider linking to it instead of embedding it to avoid making your PowerPoint file too heavy.
• Resize the Excel object in PowerPoint to ensure that the text is readable and the data is visible.
• Use the ‘Format Object’ options in PowerPoint to add a border or shadow to your Excel spreadsheet, making it stand out on the slide.
• Remember that if you update the original Excel file, you will need to reinsert it into PowerPoint for the changes to take effect unless you’ve linked to the file.

Frequently Asked Questions

How do i edit an excel spreadsheet after inserting it into powerpoint.

You can double-click on the inserted Excel spreadsheet, and it will open in Excel for editing. Once you save the changes in Excel, they will be updated in PowerPoint.

Can I link to an Excel spreadsheet instead of embedding it?

Yes, when inserting the Excel file, choose ‘Link’ instead of ‘Insert’, which will create a link to the file instead of embedding it. This way, any updates to the Excel file will automatically reflect in PowerPoint.

What if I only want to insert a part of the Excel spreadsheet?

You can copy the specific range of cells in Excel that you want to display and then paste it into PowerPoint as an embedded object.

Can I insert multiple Excel spreadsheets into one PowerPoint slide?

You can, but it might make the slide look cluttered. It’s best to insert one spreadsheet per slide for clarity.

Will my Excel formulas work in PowerPoint?

The formulas in your Excel spreadsheet will remain functional when you embed the spreadsheet into PowerPoint. However, if you paste the cells as an image, the formulas will not be active.

• Open your PowerPoint presentation and select the slide for insertion.
• Click the Insert tab on PowerPoint’s ribbon.
• Click on Object in the Text group.
• Choose ‘Create from file’ and Browse for your Excel file.
• Click OK to insert the spreadsheet.

Inserting an Excel spreadsheet into a PowerPoint presentation can add a whole new level of detail and professionalism to your work. Whether you’re presenting financial results, project timelines, or any other data-heavy information, having the ability to display and interact with Excel data directly in PowerPoint is a game-changer. It ensures that your audience can see the exact figures and calculations that you’re discussing, which can help to clarify points and answer questions on the spot.

Just remember to keep your slides uncluttered, make sure any inserted data is relevant to your presentation, and always double-check that the data you’re showing is accurate and up-to-date. With these tips in mind, you’ll be well on your way to delivering a powerful and informative presentation that leverages the best of both Excel and PowerPoint.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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PowerPoint Slides From Excel List

If you have a list of names or topics in Excel, here’s how you can quickly create PowerPoint slides from that list. Unlike most of my macros, these run in PowerPoint, to pull the data from Excel. That was easier than writing Excel macros to make things happen in PowerPoint!

Create a Slide for Each Excel Item

In these macros, the main PowerPoint slide is duplicated. Then, the data from Excel is added to the text boxes on the new slide.

There are 4 macros, with variations for

• 1 or 2 text boxes on the slide
• all Excel rows, or based on criteria

You can download the free files from my Contextures site . There’s a zipped folder with the PowerPoint presentation, and an Excel file with data for the slides.

Slide Data in Excel List

There’s a small named table in the sample Excel file, with data for the PowerPoint slides.

You can use this for testing, before trying the macros with your own Excel data.

PowerPoint Main Slide

In PowerPoint, the first slide in the presentation has two text boxes.

The macro duplicates the first slide, and puts the Excel information in those text boxes

In the sample file, don’t move the main slide, if you want the macros to work correctly!

That first slide in the presentation is based on a Master slide.

• You can edit its Master slide, to change the background or text box settings.
• You can also replace that chart icon with your company logo, or add other features.

More PowerPoint Slides

In the PowerPoint file that you can download from my Contextures site, there are 2 other slides.

• Those additional slides have notes on using the macros, and formatting the Slide Master.
• These slides aren’t needed by the macro, and you can delete them.

How to Run Macro to Create Slides

To create PowerPoint slides, from a list in Excel, follow these steps:

• Open the Excel file where your list is stored
• Activate the sheet where the data is stored – the list must be formatted as a named Excel table
• Open the PowerPoint presentation that contains the macros and main slide
• Be sure the main slide, that you want to duplicate, is the first slide in the presentation
• At the top of PowerPoint, on the View tab, click Macros
• Select one of the Create Slides macros, and click Run

Check the New Slides

After the macro runs, you can check the new slides that were added to the PowerPoint presentation.

• In this example, I ran the macro for 2 text boxes, and checked column 3 in the data, for a “Y”
• Three of the rows have a “Y”, so 3 slides were added to the presentation.

NOTE : This macro code is further down the page, and all four macros are in the sample PowerPoint file.

Save the PowerPoint Slides

After you run the macro, and create the duplicate slides:

• Save the PowerPoint file with a new name .
• Then, in that new file, delete the main slide and the two notes slides, or hide them.

NOTE : If you simply export the new slides, you’ll lose the formatting, because they’re based on the Master Slide in the original PowerPoint file.

Create a Presentation Template

Another option is to save the PowerPoint file in PowerPoint Macro-Enabled Template (potm) format.

By default, that file will be saved in your Custom Office Templates folder.

Then, to create a new set of slides from Excel data:

• In PowerPoint, click File, then click New
• In the Templates section, click Personal
• Click on the Slides from Excel template, then click Create

PowerPoint Slides From Excel Macro Code

Here is the code for the CreateSlidesTest_Text2   macro that fills two text boxes on a slide, and checks the Excel table for criteria.

NOTE: To use the macro with a different Excel table, you can change the variable settings, in this section of the macro code.

This macro creates slides for items in the Excel list, after checking a criteria cell, and fills 2 text boxes.

• In Excel, checks the test column ( colTest ), and creates a slide if it contains the specified text string ( strTest )
• In the PowerPoint slide, text from the specified columns ( col01 and col02 ), is entered in the 1st text box and 2nd text box

Learn More About PowerPoint Macros

There are PowerPoint code samples on the Microsoft site , that helped me get started with these macros to create slides from Excel data.

For more examples, you can check the StackOverflow forum, or PowerPoint sites.

Get the PowerPoint Slide Files

The macros that create slides are stored in the PowerPoint file. There are no macros in the Excel workbook

______________________________

PowerPoint Slides from Excel List

_____________________________

4 thoughts on “PowerPoint Slides From Excel List”

Does this work on Macs? I keep getting the “No Excel table found on active sheet” when I try to run it. I’ve been using the sample slides and sample worksheet and I am sure to have the sheet with the table “activated” (clicked on? this just means clicked on, right?) when I try to run the macros. None of them work, they all give the sam error message. I also went into VBA editor Tools/References in both programs to make sure the other was clicked on. No luck. Thoughts? Help?

I don’t think it works on Macbook. I had the same error, tried it on a Windows laptop and worked perfectly.

It also has some problems with large data sets and stops running the code after a few hundred rows, (I had almost 1000 rows) but a quick fix would be to delete the rows that it has already done and run again. It will add the new slides after the last slide in the powerpoint.

To the person behind this: thank you so much. You have saved me hours of my life. I was populating each of my slides manually and it took me the whole day to get through 1/16th fo the work. With this code, took me <5 minutes. Thank you so much.

Did you ever figure out how to do this on a mac? If so, please share…

When I click RUN, it only makes about 10 of 219 slides. I am trying to do a list of names. The error says “Could not complete Slides”

Any help would be appreciated

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Improve Your PowerPoint Presentation with Excel Data Visualizations

Nothing makes information more vivid than a great visualization. We show you how to prepare your data in Excel and import the charts into PowerPoint for a lively presentation.

Ready to present your findings? Find out how to visualize your data using Excel and PowerPoint.

We've all sat through boring PowerPoint presentations at one point or another, and they're no fun. You can use countless ways to liven things up  and something as simple as a chart made with Excel can go a long way.

Here's everything you need to know about creating a data visualization in Excel and exporting that content directly to a PowerPoint presentation — you might be surprised by just how easy it is.

Prepare Your Data

The first step to a professional chart is ensuring that we have all the necessary data arranged correctly. The following section will show you how to do just that for all the most common types of data visualization produced with Excel.

Column, Bar, Line, and Area Charts

The data for these charts doesn't require much processing, just ensure that your data is separated into columns or rows, and properly labelled. These two examples below demonstrate that you can use either a vertical or horizontal layout for your data.

Pie and Doughnut Charts

For a single data series, lay out your data in one column or row, with labels in a separate column or row.

If you're charting more than one data series using a doughnut chart, just add another column or row containing the additional figures. Giving each series a label isn't mandatory, but it will help you keep track of your information.

Scatter and Bubble Charts

For scatter charts, place your data for the X and Y axes in adjacent columns.

For a bubble chart, include what size you want individual bubbles to be in a further adjacent column.

Create Your Chart

Next, we're going to create the chart in Excel — my example will  be a pie chart about pies, but the same concepts will apply no matter what kind of visualization you're aiming for.

Above, you can see that I've arranged my data in the correct format for a pie chart and highlighted the entire selection. With that done, it's time to head to the Insert tab and click the pop-out button on the Charts section.

The resulting window is split into two tabs; recommended charts and all charts. The former option is helpful if you're not sure what's the best way to visualize your data , but otherwise you can simply pick the correct option from the full list. The All Charts tab offers up lots more options, so it's really worth poring through the list to find the most appropriate chart.

Once you've selected your desired option, Excel will create a basic version of the chart — but it's likely that you'll want to make some edits for yourself.

First, let's change that title to something a little bit more informative. All we need to do is click the text once to select the text box, and another to drop our cursor into it so that we can make edits.

Next, let's take a look at the three icons that show up on the edge of our chart when we click on it. The box with a plus symbol helps us adjust Chart Elements , like its title and its legend. Marking the checkbox confirms that these elements should be included, while clicking the small arrow will offer up some more in-depth options.

The paintbrush icon lets us adjust the chart's color scheme , either choosing from pre-made styling templates or picking out individual shades. I'm not completely happy with the default color palette, so I'm swapping it out for a monochromatic chart.

The third icon allows us to filter the data that goes into the chart, which is particularly handy if you're working with more than one series. However, there are plenty of other uses — below, I've used the tool to quickly create a chart that only looks at dessert pies.

Once you're all set with these adjustments, we can export the chart into PowerPoint.

Transfer Your Chart to PowerPoint

Exporting your chart from Excel to PowerPoint is as easy as copying and pasting it across — but there are a couple of pitfalls to avoid. Select your chart in Excel by clicking on the background, making sure that you're not accidentally selecting a particular element, then use CTRL + C to copy the data to your clipboard. You can also right-click on its background to copy from the context menu.

Once this is done, open up PowerPoint and navigate to the slide that you want the chart to appear on. Use CTRL + V to paste the chart in place.

However, there's one more step to complete if you want to do the job properly. While the chart might already look correct, now's the time to make an important decision about how it's placed in the presentation.

This small dropdown will help you decide if your chart is linked to the Excel spreadsheet it's based on, a straightforward way of making your data available to viewers. Choosing one of the options featuring the phrase Link Data will link your visualization to the spreadsheet, whereas those that feature the phrase Embed Workbook will make that document available as part of the presentation itself .

You can also opt to paste the chart as a picture, but this doesn't offer any of the same fact-checking benefits as the other two. Once you've made this selection, you're free to integrate the visualization into your presentation however you see fit.

Visualize It to Realize It

It's not difficult to turn data from an Excel spreadsheet into a chart for your PowerPoint presentation — but this kind of visualization can really help your audience digest the information .

Microsoft has gone to great lengths to make its Office suite work as a cohesive unit, so using individual programs in tandem can produce great result. Just consider the strengths of each of its component parts; PowerPoint is great for presenting to an audience, but working with data is definitely a job for Excel.

While this guide put the focus on PowerPoint, you can use the exact same method to export charts to other programs in the Office suite — keep that in mind next time you want to include a visualization in an essay written in Word, or add it to  your OneNote notebook .

Do you have more questions about using Excel charts in your PowerPoint presentation? Or are you confident enough to offer help to other users? Either way, head to the comments section below to join the discussion.

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English writer currently based in the US. Find me on Twitter via @radjonze.

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Create PowerPoint Slides from Excel Data

Oct 5, 2019 | Articles

Undoubtedly Microsoft Excel is amongst the best tools for increased productivity in our workplace today. Microsoft Excel helps workers perform their assigned tasks easily. The use of Microsoft Excel has greatly improved productivity in organizations. It offers a quicker way to complete your task effortlessly. Many organizations now sort after Men and Women with good skill in Microsoft Excel.

PowerPoint is another outstanding program that enhances business excellence. PowerPoint offers a clear understanding and interpretation of data. It has a unique display setting that makes the audience appreciate the program, but it is static.

Some persons believe PowerPoint to be superior to Excel and vice versa. But recently, people create PowerPoint from Excel data. Excel is used for computations because it has a lot of data needed for the report. PowerPoint will help enhance the appearance of these reports. So, simply present your result in PowerPoint after all calculations from your Excel.

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Use custom views in Excel to enhance your presentations

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You want to illustrate your talk by pointing out selected areas of your worksheets. Rather than interrupting the flow of your presentation by having to scroll to and position each area as needed, you could create custom views in Microsoft Excel, which you can readily access by clicking on a list in your toolbar.

First, you will need to create custom views. To do so, follow these steps:

• Go to and select the worksheet area for your view.
• Go to View | Custom Views.
• Click the Add button, and then enter a name for the view and click OK.

Repeat these steps for each custom view you want to present. To build the custom toolbar for your presentation, follow these steps:

• Go to Tools | Customize.
• Click the Toolbar tab and click New.
• Enter a name for your toolbar (for example, Presentation).
• Click the Commands tab.
• Click View under Categories.
• Click Custom Views under Commands and drag it to your custom toolbar.
• Click Close.

To quickly go to a view during your presentation, click the drop-down arrow on the Custom View button and select the view from the list.

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Add slide numbers, page numbers, or the date and time

You can add slide numbers and the date and time to your presentation.

1. Date and time

2. Slide number

To add header and footer information to handouts , see Edit page numbering, footers, and headers for Handouts in PowerPoint .

Add slide numbers or notes page numbers

On the View tab, in the Presentation Views group, click Normal .

On the left of your screen, in the pane that contains the slide thumbnails, click the first slide thumbnail in your presentation.

On the Insert tab, in the Text group, click Header & Footer .

In the Header and Footer dialog box, do one of the following:

If you want to add slide numbers, click the Slide tab, and then select the Slide number check box.

If you want to add page numbers to notes, click the Notes and Handouts tab, and then select the Page number check box.

If you want to add page numbers to all of the slides or notes pages in your presentation, click Apply to All .

Change the starting slide number

You can change the starting slide number, number only one slide, or omit the slide number from the first slide. Here's how.

On the Design tab, in the Customize group, click Slide Size > Custom Slide Size.

In the Slide Size box, in the Number Slides from drop-down list, select a starting number.

Number only one slide or number all slides but the first slide

In the Header and Footer dialog box, click the Slide tab.

Do one of the following:

To number the slide that you have selected, select the Slide number check box, and then click Apply . Repeat this step for each individual slide that you want to number.

To number all slides but the first slide, select the Slide number check box, select Don’t show on title slide , and then click Apply to All .

For information about how to rearrange the slides in your presentation, see Change the order of your slides .

Add the date and time

On the Insert tab, in the Text group, click Date & Time .

In the Header and Footer box, do one of the following:

If you want to add the date and time to your slides, click the Slide tab.

If you want to add the date and time to your notes pages, click the Notes and Handouts tab.

Select the Date and time check box, and then do one of the following:

If you want the date and time to reflect the current date and time each time you open or print the presentation, click Update automatically , and then select the date and time format that you want .

If you want to set the date and time to a specific date, click Fixed , and then in the Fixed box, type in the date that you want.

By setting the date on your presentation so that it is Fixed , you can easily keep track of the last time you made changes to it.

If you want to add the date and time to all of the slides, notes pages, or handouts in your presentation, click Apply to All .

Insert or remove slide numbers

Go to View > Normal .

Go to Insert > Slide Number .

Select Slide Number and enter the starting slide number. Preview shows the location.

To add or remove the slide number from just the title page, clear or select Don’t show on title slide .

Select Apply to all or Apply .

On the Insert tab, select  Footer > Slide Number .

In the Footer pane, select the Slide Number box.

If you want to avoid having a slide number on the title slide, select Don't show on title slide .

If you want to include additional "footer" text on your slides, select Footer , then enter the info you want in the text box.

Select Apply to All .

Close the Footer pane.

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Embedd Excel workbook in PPT and modify while presenting

Hi everyone, I have this small economic model that changes according to certain inputs. It is an Excel with some worksheets. I embedded the file in PowerPoint and I display certain bits from the worksheets. If I change data in the input section in Excel, the data on my PPT will also update. I want this to happen also in presentation mode. I want the user to be able to modify the model while presenting, without going through too many steps, cause as of now, the only solution I found is to have the Excel open on one screen, change the data, go on the PPT(the editing window, not the presentation window) and manually updated the excel components by right-clicking and selecting "Update". Is there any other way to embed a similar object or an excel file into a presentation? I can't seem to find anything that works.

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• Microsoft Agent |

Dear Alexandru Popescu,

I understand your concern and to my knowledge, I would like to convey that there is no setting or feature in the PowerPoint to update the links in the presentation mode.

I agree with you having the ability to update the links in the PowerPoint presentation automatically during the presentation mode in the PowerPoint will benefit the users and I suggest you to add your valuable idea as a feedback in the  PowerPoint · Community (microsoft.com)  which is the best place to share our ideas and improve the Microsoft PowerPoint product.

In addition, I believe your requirement can be achieved with the help of the VBA, I request you give a shot by posting your concern in the Office 365 VBA community to get the detailed help from the Office 365 VBA experts. Reference:  Office VBA support and feedback | Microsoft Learn

In addition, I will keep this thread open so that PowerPoint MVPs and experts in this community can share their ideas on this requirement.

Appreciate your patience and understanding. Have a great day!!

Best Regards,

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• June 4, 2024: Meeting of the Psychopharmacologic Drugs Advisory Committee Meeting Announcement - 06/04/2024

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Event Title June 4, 2024: Meeting of the Psychopharmacologic Drugs Advisory Committee Meeting Announcement June 4, 2024

What is an advisory committee.

Advisory committees provide independent expert advice to the FDA on broad scientific topics or on certain products to help the agency make sound decisions based on the available science. Advisory committees make non-binding recommendations to the FDA, which generally follows the recommendations but is not legally bound to do so. Please see, " Advisory Committees Give FDA Critical Advice and the Public a Voice ," for more information.

Center: Center for Drug Evaluation and Research

Location: FDA and invited participants may attend the meeting at FDA White Oak Campus, 10903 New Hampshire Ave., Bldg. 31 Conference Center, the Great Room (Rm. 1503), Silver Spring, MD 20993-0002. The public will have the option to participate via an online teleconferencing and/or video conferencing platform, and the advisory committee meeting will be heard, viewed, captioned, and recorded through an online teleconferencing and/or video conferencing platform.

The meeting presentations will be heard, viewed, captioned, and recorded through an online teleconferencing and/or video conferencing platform. The Committee will discuss new drug application 215455, for midomafetamine (MDMA) capsules, submitted by Lykos Therapeutics, for the proposed indication of treatment of post-traumatic stress disorder. The Committee will be asked to discuss the overall benefit-risk profile of the product, including the potential public health impact.

Meeting Materials

FDA intends to make background material and the link to the live webcast available to the public no later than two (2) business days before the meeting in the Event Materials section of this web page. If FDA is unable to post the background material on its website prior to the meeting, the background material will be made publicly available on FDA’s website at the time of the advisory committee meeting. The meeting will include slide presentations with audio and video components to allow the presentation of materials for online participants in a manner that most closely resembles an in-person advisory committee meeting.

Public Participation Information

Interested persons may present data, information, or views, orally or in writing, on issues pending before the committee.

FDA is establishing a docket for public comment on this meeting. The docket number is FDA-2024-N-1938 . Please note that late, untimely filed comments will not be considered. The docket will close on June 3, 2024. The https://www.regulations.gov electronic filing system will accept comments until 11:59 p.m. Eastern Time at the end of June 3, 2024. Comments received by mail/hand delivery/courier (for written/paper submissions) will be considered timely if they are received on or before that date.

Comments received on or before May 23, 2024 will be provided to the Committee. Comments received after that date will be taken into consideration by FDA. In the event that the meeting is cancelled, FDA will continue to evaluate any relevant applications or information, and consider any comments submitted to the docket, as appropriate. You may submit comments as follows:

Electronic Submissions

Submit electronic comments in the following way:

• Federal eRulemaking Portal: https://www.regulations.gov . Follow the instructions for submitting comments. Comments submitted electronically, including attachments, to https://www.regulations.gov will be posted to the docket unchanged. Because your comment will be made public, you are solely responsible for ensuring that your comment does not include any confidential information that you or a third party may not wish to be posted, such as medical information, your or anyone else’s Social Security number, or confidential business information, such as a manufacturing process. Please note that if you include your name, contact information, or other information that identifies you in the body of your comments, that information will be posted on https://www.regulations.gov .
• If you want to submit a comment with confidential information that you do not wish to be made available to the public, submit the comment as a written/paper submission and in the manner detailed (see “Written/Paper Submissions” and “Instructions”).

Written/Paper Submissions

Submit written/paper submissions as follows:

• Mail/Hand delivery/Courier (for written/paper submissions): Dockets Management Staff (HFA-305), Food and Drug Administration, 5630 Fishers Lane, Rm. 1061, Rockville, MD 20852.
• For written/paper comments submitted to the Dockets Management Staff, FDA will post your comment, as well as any attachments, except for information submitted, marked and identified, as confidential, if submitted as detailed in “Instructions.”

Instructions: All submissions received must include the Docket No. FDA-2024-N-1938 for “Psychopharmacologic Drugs Advisory Committee; Notice of Meeting; Establishment of a Public Docket; Request for Comments-- midomafetamine (MDMA) capsules.” Received comments, those filed in a timely manner, will be placed in the docket and, except for those submitted as “Confidential Submissions,” publicly viewable at https://www.regulations.gov or at the Dockets Management Staff between 9 a.m. and 4 p.m., Monday through Friday, 240-402-7500.

• Confidential Submissions--To submit a comment with confidential information that you do not wish to be made publicly available, submit your comments only as a written/paper submission. You should submit two copies total. One copy will include the information you claim to be confidential with a heading or cover note that states “THIS DOCUMENT CONTAINS CONFIDENTIAL INFORMATION.” FDA will review this copy, including the claimed confidential information, in its consideration of comments. The second copy, which will have the claimed confidential information redacted/blacked out, will be available for public viewing and posted on https://www.regulations.gov . Submit both copies to the Dockets Management Staff. If you do not wish your name and contact information be made publicly available, you can provide this information on the cover sheet and not in the body of your comments and you must identify the information as “confidential.” Any information marked as “confidential” will not be disclosed except in accordance with 21 CFR 10.20 and other applicable disclosure law. For more information about FDA’s posting of comments to public dockets, see 80 FR 56469, September 18, 2015, or access the information at: https://www.gpo.gov/fdsys/pkg/FR-2015-09-18/pdf/2015-23389.pdf .

Docket: For access to the docket to read background documents or the electronic and written/paper comments received, go to https://www.regulations.gov and insert the docket number, found in brackets in the heading of this document, into the “Search” box and follow the prompts and/or go to the Dockets Management Staff, 5630 Fishers Lane, Rm. 1061, Rockville, MD 20852, 240-402-7500.

Oral Presentations

Oral presentations from the public will be scheduled between approximately 2 p.m. and 3.p.m Eastern Time and will take place entirely through an online meeting platform. Those individuals interested in making formal oral presentations should notify the contact person and submit a brief statement of the general nature of the evidence or arguments they wish to present, the names and addresses of proposed participants, and an indication of the approximate time requested to make their presentation on or before May 17, 2024.

Time allotted for each presentation may be limited. If the number of registrants requesting to speak is greater than can be reasonably accommodated during the scheduled open public hearing session, FDA may conduct a lottery to determine the speakers for the scheduled open public hearing session. The contact person will notify interested persons regarding their request to speak by May 20, 2024.

Webcast Information

CDER plans to provide a free of charge, live webcast of the upcoming advisory committee meeting. If there are instances where the webcast transmission is not successful, staff will work to re-establish the transmission as soon as possible. Further information regarding the webcast, including the web address for the webcast, will be made available no later than two (2) business days before the meeting in the Event Materials section of this web page.

CDER plans to post archived webcasts after the meeting, however, in cases where transmission was not successful, archived webcasts will not be available.

Contact Information

• Joyce Frimpong, PharmD Center for Drug Evaluation and Research Food and Drug Administration 10903 New Hampshire Avenue WO31-2417 Silver Spring, MD 20993-0002 Phone: 240-762-8729 Email: [email protected]
• FDA Advisory Committee Information Line 1-800-741-8138 (301-443-0572 in the Washington DC area) Please call the Information Line for up-to-date information on this meeting.
• For press inquiries, please contact the Office of Media Affairs at [email protected] or 301–796–4540.

A notice in the Federal Register about last minute modifications that impact a previously announced advisory committee meeting cannot always be published quickly enough to provide timely notice. Therefore, you should always check the agency’s website or call the committee’s Designated Federal Officer (see Contact Information) to learn about possible modifications before coming to the meeting.

Persons attending FDA’s advisory committee meetings are advised that the agency is not responsible for providing access to electrical outlets. FDA welcomes the attendance of the public at its advisory committee meetings and will make every effort to accommodate persons with disabilities. If you require accommodations due to a disability, please contact the committee’s Designated Federal Officer (see Contact Information) at least 7 days in advance of the meeting.

Answers to commonly asked questions including information regarding special accommodations due to a disability may be accessed at: Common Questions and Answers about FDA Advisory Committee Meetings .

FDA is committed to the orderly conduct of its advisory committee meetings. Please visit our Web site at Public Conduct During FDA Advisory Committee Meetings for procedures on public conduct during advisory committee meetings.

Notice of this meeting is given under the Federal Advisory Committee Act (5 U.S.C. app.2).

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How to Change Margins in Word? [For Students]

As an editor, understanding page formatting is key, especially when preparing documents for print or online publication. When I first started editing, I encountered challenges with formatting, particularly when trying to adjust margins for printed articles. If you're working on a paper, thesis, or essay, and need to print it for submission, but the formatting in the preview version doesn't align with your requirements. In this guide, I'll show you how to change margins in Word so they fit your formatting, ensuring your document looks just right for printing.

APA & MLA & Chicago Styles of Margins

Formatting a research paper consistently is crucial for academic success.  Among the essential elements of formatting is setting the margins correctly. Here's a closer look at how APA, MLA, and Chicago styles handle margins:

APA (American Psychological Association) style:

One-inch margins are the standard on all sides of the paper (top, bottom, left, and right). This creates a clean and balanced layout that facilitates readability and allows for instructor comments in the margins.

MLA (Modern Language Association) style:

Similar to APA, MLA also recommends one-inch margins on all sides of the paper. This consistency ensures a professional presentation and promotes a reader-friendly experience.

Chicago (Chicago Manual of Style) style:

Chicago offers a bit more flexibility compared to APA and MLA. It allows for one-inch margins or larger margins. While one inch is perfectly acceptable, some instructors or publishers might prefer slightly larger margins, such as 1.25 inches. This extra space can enhance readability, especially for longer or complex documents.

While Microsoft Office Word is often the go-to choice for students, WPS Office offers a convenient alternative, especially when it comes to printing and formatting documents. In this demonstration, I'll use WPS Office to show you how to achieve the same results you would with Word. WPS Office is a free software compatible with all Word document versions, and it even allows you to convert your papers to PDF format without sacrificing formatting. Whether you're using a mobile device, Windows, or Mac, WPS Office ensures seamless compatibility and efficient document management.

Change Margins on the View Tab?

The first method we'll explore involves using the ruler, which can be enabled from the view tab. This method is recommended only when you're dealing with short documents, such as class assignments or short survey reports. If you're wondering how to see the margins in Word , this method will help you. With the ruler enabled, margins are visible and adjusted accordingly.

Step 1 : Open your academic document in WPS Writer, which you need to quickly adjust margins for.

Step 2 : If the ruler is not enabled in the WPS Writer interface, visit the "View" tab and then check the "Ruler" checkbox to enable it.

Step 3 : Now, press "Ctrl + A" to select the entire document, or if you need to set margins for different pages, use your cursor to select the preferred pages.

Step 4 : Once the text has been selected, move your cursor to the horizontal ruler, and slide the ruler left or right to adjust the margins.

Step 5 : Once the margins have been set, format the document if any formatting errors occur due to the changing margins of pages.

Change Margins on the Layout Tab

Margins can also be custom set using the layout tab in WPS Writer. This method usually comes in handy for me when I'm writing reports or thesis for a course where I need to follow an academic style. So, if you're stuck with a thesis and looking for how to set or adjust margins in Word on the internet, don't worry, I've got you covered! Just follow these steps:

Step 1 : Launch WPS Writer and open the academic document for which you need custom margins.

Step 2 : Head over to the Page Layout tab in the toolbar, and then click on "Margins" to view the pre-set margins.

Step 3 : In the Margins drop-down menu, select from Normal, Narrow, Moderate, or Wide margins for your academic work.

Step 4 : If you wish to set custom margins, WPS Writer gives students quick access to set their custom margins in the Page Layout ribbon.

Change Margins when Printing

Short on time to submit a hard copy of your work to the instructor? WPS Writer provides a solution for such situations as well, allowing students to adjust margins or even set them according to their academic style right before printing the document.

Step 1 : So, let's open the document in WPS Writer that we want to print after adjusting the margins.

Step 2 : Once the document is open, click on the "Menu" button at the top left corner.

Step 3 : Now, hover over the "Print" option in the menu and then select "Print Preview" from the flyout menu.

Step 4 : In the print preview, go to the "Page Margins" field and click to expand margin options.

Step 5 : In the dropdown, students can select from one of the pre-set margins in WPS Writer.

Step 6 : If you want to set custom margins, click on "Custom Margins.." to open the Page Setup dialog.

Step 7 : In the Page Setup dialog, students can define the page margins they want for their entire document to be printed. Once all the margins have been entered, press "OK".

Step 8 : Now that you have adjusted or set up the page margins of your document, press "Enter" on your keyboard to print the document.

With WPS Writer, adjusting or setting margins for your academic documents becomes hassle-free. With three different methods to choose from, I would recommend choosing the ruler method only when the margin conditions are not set by your instructor, as accuracy of margins is an issue. Using the ruler, students can adjust margins to alter the page length and width and also determine how many pages they want to fit their work. However, for reports or theses where margins need to be set according to academic styles, this method can lead to negative marking.

With custom margins, students can align their work with the preferred academic style, with the only drawback being that it might take up some time. So, if you plan to use this method, make sure to do it timely to avoid any last-minute stress.

I would only suggest the printing method when you're running late because it could lead to formatting errors ruining the look of the entire document, so be careful with this one.

Bonus Tips: Convert Word to PDF without Losing Format

Formatting a document according to specific styles like MLA, APA, or Chicago can be tricky, especially if you're not familiar with their unique requirements. It becomes even more daunting when, after putting in the effort to get everything just right, you need to convert the document to PDF. A single misstep can lead to hours of reformatting. To avoid this headache, consider using WPS Office and its WPS PDF tool for conversion. With WPS Office , you can maintain your carefully crafted formatting, ensuring your document looks just as you intended after conversion. This not only preserves your work but also makes sharing much easier. Plus, WPS Office's intuitive interface helps you stay organized and focused on your content rather than worrying about technical glitches.

Here is how students can save their work as a PDF in WPS Writer, avoiding any formatting errors that may arise during conversion.

Step 1 : Open the Word document in WPS Writer that you want to convert into a PDF.

Step 2 : Click on the Menu button located at the top left corner of WPS Writer's interface.

Step 3 : In the menu, select "Export to PDF" to open the export to PDF dialog box.

Step 4 : Now, in the Export Type field, select "Common PDF" and then click on "Export to PDF".

Your PDF file is now saved. To view it, simply open it with WPS PDF, your true all-in-one office suite that fulfills all your needs.

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FAQs about Changing Margins in Word

1. can i print without margin.

Printing without margins can be useful when you need to maximize the printable area of a page. Adobe Reader provides an option for borderless printing, allowing you to print without margins. Follow the steps below to print without margins using Adobe Reader:

Step 1 : Open Adobe Reader and navigate to the "File" tab.

Step 2 : Select "Print" from the dropdown menu.

Step 3 : Choose your printer from the options provided.

Step 4 : Click on "Properties" to access the printer settings.

Step 5 : Look for the option labeled "Borderless Printing" and select it.

Step 6 : Click "OK" to save your settings.

Step 7 : Proceed with printing your document without margins.

2. Can I change the margins of just one page in Word?

Yes, for changing the margin of just one page, you have to add a section break to the page first and then change margin for the page.

Step 1 : Open the Word document.

Step 2 : Go to the page you want to change the margins for.

Step 3 : Place the cursor on the specific page.

Step 4 : Select Insert > Sections & Pages > Break > Section Break > Next Page.

Step 5 : Navigate to Page Setup > Margins.

Step 6 : Click Custom Margins.

Step 7 : Adjust the margins for the top, bottom, left, and right sides of the page using the up and down arrows or by typing specific values.

Step 8 : Click OK to apply the custom margins to the selected page.

3. How to change margins in Word without moving the header?

Step 1 : Open your document in Microsoft Word.

Step 2 : Double-click on the header area of the document to activate the header section.

Step 3 : The Header & Footer Tools tab will appear automatically. If not, ensure that you're on the "Design" tab, and the Header & Footer Tools tab should be displayed.

Step 4 : In the "Position" group on the Header & Footer Tools tab, locate the "Header from Top" option.

Step 5 : Click on the "Header from Top" dropdown menu and select the desired measurement unit (e.g., inches or centimeters).

Step 6 : Enter the new value for the distance between the top of the page and the header content. For example, entering "0.25" would set the header 0.25 inches from the top of the page.

Step 7 : Press Enter or click outside the header area to apply the changes.

Step 8 : To verify the changes, you can scroll down through the document to ensure that the header position has been adjusted accordingly.

Step 9 : If you need to make further adjustments, repeat the process by double-clicking on the header area and modifying the "Header from Top" value as needed.

Step 10 : Once you're satisfied with the header position, you can continue editing or close the header by double-clicking outside the header area or clicking on the "Close Header and Footer" button on the Header & Footer Tools tab.

Effortless Margin Adjustments for Students

Margins are crucial for maintaining a clean and professional appearance in your documents. If you're following a specific format, such as APA, MLA, or Chicago, knowing how to change margins in Word is not just optional; mandatory. WPS Office makes it incredibly simple to set and adjust margins, ensuring your work meets the required standards. Plus, WPS Office makes sharing and converting files a breeze, so you can focus on your content without worrying about technical issues. If you're a student, give WPS Office a try and see if it suits your needs. WPS Office is free to download, so you have nothing to lose!

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.