Presentation Geeks

How to use Prezi

5 second powerpoint handouts.

Prezi is a cloud-based presentation application that lets you use different motion, zoom, and spatial relationships to create visual representations of your ideas. Interestingly, it’s based on an infinite canvas. This canvas, along with Prezi’s zoom in and zoom out capability, are very powerful features that currently sets Prezi apart from its competitors.

Prezi is the brainchild of Adam Somlai-Fischer, a Hungarian media artist and architect, who felt that the traditional form of slides limited his creativity. He joined forces with Peter Halacsy, and Peter Arvai to develop the first version of the application, called “ZuiPrezi”. ZUI for the Zooming User Interface and Prezi as the Hungarian diminutive for presentation. However, the name was soon changed to Prezi.

Prezi works as if it were a huge mind map where you are free to arrange your images, videos, and text. You can easily make the important aspects big, to get your audience’s attention easier, and the details smaller. Once you have the components of your presentation on the canvas, you can set the storyline using a path. If these terms are new to you, don’t worry. Let’s get started and learn how to. use Prezi.

If you are relatively new to Prezi, can feel different, and people can find it challenging when they first start. it’s features, such as paths, and frame animations. When used incorrectly, transitions could make your audience feel dizzy. Of course, you are keen to avoid that. However, when correctly using the frames and paths, Prezi is a great tool.

Prezi doesn’t force you to use a linear storyline. Instead, you are free to follow any format suits your presentation best. You can easily communicate complex and nonlinear concepts, move seamlessly between frames, and build each idea separately before showing the big picture to your audience. With Prezi, it is also very easy to switch back to any frame when you need to answer questions from your audience.

Another big advantage you get from using Prezi is its ability to facilitate collaborative work by allowing several persons to edit and add content to the same presentations. However, when you choose to create in Prezi, there is much more to it. Prezi’s user interface shows in real-time the activity of other members.

How To Use Prezi?

Prezi frames.

Frames are used to group several pieces of content together. You can think of Prezi frames the same way you think of PowerPoint’s slides.

Prezi Canvas

It is the blank space you use to create a presentation. Unlike a physical canvas, you can zoom into any parts and hide the rest.

Unlike Powerpoint, Prezi lets you preset transitions between different frames. Even if it’s not mandatory to define the path you wish to take, most people rely on paths to set the speed of transitions and other visual aspects.

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Get Started with Prezi

Now that we have an understanding of Prezi’s key terms, let’s see the steps needed to get started. Even if Prezi allows you to begin working with a blank canvas, this approach can be time-consuming, at least for a newcomer. Instead, to give your presentation a slick look in a few minutes, you can choose to start working with one of the many built-in templates. With only a few steps, you will be able to tweak your template and create your own personal touch.

Now that we have our presentation created in a Prezi template, we can choose the colors and fonts. To do this, you must click the customize button on the top of the screen and… start working on your presentation.

Here are some of the most useful tips that will help you work faster with Prezi:

  • use left-click and hold to move around,
  • hover the mouse over a piece of content to select it (a blue box will appear). Then you can zoom into it.
  • move your mouse to the middle of the screen to display the zoom in and zoom out box

Another easy way to start working with Prezi is to import existing content from a PowerPoint presentation. With Prezi, each slide is turned to a separate frame. When a slide is imported, Prezi smartly identifies each individual element like title, body, and images. This allows you to edit work on the elements separately.

Prezi Examples

Prezi is a great tool for making presentations and sharing them online with your colleagues or customers. Here are some collected Prezi presentations that could inspire you for your next presentation:

  • MGB – Luxury Airline Interiors
  • Student Universe

business woman giving presentation

Prezi for Companies

PowerPoint allowed anyone in business the chance to express an idea. It added much needed visual effects to business messages, and it was easy to use. As such, has become an almost standard piece of software in many companies.

As a result, these days, most of the business presentations show the standard PowerPoint themes. They might have some minor tweaks, but still look outdated.

Prezi brings important advantages. It will help you stand above your competitors. It will allow you to share your ideas online and collaborate with your colleagues. Even more, with Prezi you can import your old PowerPoint slides.

Prezi Alternatives

Choosing presentation software is an important decision. The right tool can make the difference between an average presentation and one that keeps the audience engaged and successfully delivers the message. If for some reason Prezi doesn’t appeal to you, here are some alternatives:

Prezi Alternative No. 1: Microsoft PowerPoint

PowerPoint is included in Microsoft Office and has been the most widely used presentation software for many years. It benefits from an impressive gallery of themes and it has a large user base that can help if you run into trouble.

Prezi Alternative No. 2: Apple Keynote

Apple Keynote is an established product that, for years, has been the standard for many Mac users. Common to all Apple products, it is tightly integrated with the macOS ecosystems and it provides easy access to multimedia content via iTunes and iPhotos. F For Mac users, Keynote is included in the price of their computer. Also, its iCloud version is free to use for anyone with an Internet connection.

Prezi Alternative No. 3: Google Slides

It is part of Google’s productivity office suite and you can access it from any browser. Like using Prezi, it is a good option when you need to create and share your slides online. Many users choose Google Slides due to it’s a collaborative approach that allows different contributors to simultaneously work on the same document. Furthermore, Google offers the Q&A feature that lets attendees communicate with the presenter through an HTTP link.

Prezi Next vs Prezi Classic

Prezi Next, the latest update from Prezi, uses the best storytelling elements found in Prezi Classic and adds several innovative features such as private presenter notes, intuitive editing, and customizable designer templates.

In many aspects, Prezi Next simplifies your options to create standards of continuity from slide to slide. Creating Prezi Next using. HTML5 instead of Flash provides the audience to see a smoother-looking presentation.

Some users still choose to use Prezi Classic when creating their slides as they like to see more control over the customization. The good news for them is that the old version is still available and the company announced that it has no plans to discontinue it.

Prezi Accessibility: Desktop Software vs. Online

Prezi Desktop is in many aspects similar to the online version of Prezi, but once you have completed the registration process it does not require an Internet connection.

Prezi desktop is useful when you work offline. Just imagine when you have to incorporate some last-minute information on a flight.

When creating you next presentation, if you choose to use Prezi give yourself a little more time. Creating a Prezi for, the first time can be a challenge, but should you choose to do so, the outcome can be very rewarding. appeals with its innovative features the let your creative juices flow. These days, audiences are tired of slide-based presentations, so Prezi’s immersive presentations have the WOW factor.

In the future, Prezi might become more commonplace or other ingenious alternatives might appear. But, until this happens, Prezi should be the go-to application for creating an engaging and beautiful presentation.

Whether you are presenting to management, colleagues, a venture capitalist at a conference, meeting, or sales demo – here are some basic tips that will help you wow your audience. Using these helpful tips will turn your next corporate presentation from ‘good’ to ‘great’ and make you a winner.

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Unlocking training excellence: Din Tai Fung’s Prezi journey

Get your team on prezi – watch this on demand video.

Naba Ahmed

Naba Ahmed February 20, 2024

At the heart of restaurant group Din Tai Fung ‘s success lies a commitment to innovation. This ethos extends beyond their culinary expertise to every aspect of their operation, including employee training. Under the guidance of Ernie Zavaleta , Head of HR at Din Tai Fung, the company sought to improve its training approach with Prezi. What began as a rediscovery of Prezi quickly evolved into upgrading training modules and presentations across the organization. 

Articulating ideas better with Prezi

Ernie recently rediscovered Prezi and decided to use it to create a welcome Din Tai Fung training module competency series. That’s where he received an overwhelmingly positive response. Afterward, he urged the company to invest in the software because “Prezi helps him to articulate ideas”. This would provide the solution for what they were looking for. 

The Din Tai team was looking for a tool to:

1) support their creation and retention of training modules; 

2) create presentations for upper management and department meetings; 

3) elevate aesthetics on how they present to their restaurant managers, operation leaders, and prospective and new hires. 

Ultimately, Prezi was the answer to their question and offered the features and functionalities needed to easily create impactful presentations. “Especially with training, it’s helpful to start with the Prezi presentation overview to organize my thoughts and then break them down into topics and subtopics. It helps to organize content and present it in a straightforward fashion,” Ernie said 

presentation in prezi

Empowering presentation excellence

The company has taken to Prezi quickly, so much so that Justine Elloqui , Training Coordinator, and Lauren Ramirez , Risk Administrator, have become the unofficial Prezi experts. They both are responsible for creating training materials and presentations in Prezi. 

Justine shares they opted to move toward Prezi because “One, Prezi doesn’t require a huge learning curve while still looking very presentable and consistent across the board. And two, consistency was something that we desperately needed in our training department. It’s really nice we were able to introduce Prezi and use this from the ground to the corporate level.”

How Prezi improved Din Tai’s training process 

What was once a time-consuming process packed with extensive PDF documents and PowerPoint and Google Slides limiting presentations has now evolved into a dynamic, interactive experience that enhances engagement and understanding. 

Ernie simply expresses the unanimous sentiment among the team: “At this point, everyone’s pretty sold on Prezi.” Now, they’re using Prezi to create training presentations for onboarding, employee work injuries, and restaurant positions. 

Previously, their training materials were made up of documents that were overloaded with information or created on slide-based presentation tools that were limiting for collaboration and weren’t very intuitive, Lauren says. Now, she’s using Prezi to create and launch restaurant, manager, and team training on how to approach work injuries. 

On Justine’s end, she’s working on converting 150 pieces of training to Prezi for different restaurant positions to make them “more engaging and visually appealing.” Once these pieces of training are reviewed and finalized, they’re going to roll it out to their 200+ global locations.

Currently, she averages transitioning four presentations per week and says that it’s been easy to “learn on the fly without any prior training.”

Here’s how Justine approaches converting the current training material to a Prezi: 

  • Justine sifts through the PDF document to determine how she can break it down into topics. 
  • From there, she starts laying it out in Prezi to see how she visually wants to present it. 
  • She adds the rest of her content.
  • Final touches, updating text sizes, and adding intentional zooms.

Prezi’s impact on the Din Tai Fung team 

For their first inaugural Din Tai Fung conference, which brought together all general managers, executive kitchen managers, the operations team, and the corporate office, the executive team presented their vision for the future. With Prezi as their canvas, they painted a vivid picture of their purpose and mission, delivering a message that resonated deeply with every attendee. 

presentation in prezi

“We’ve had very, very positive responses in terms of the reception from people in the audience,” Ernie said. “Great presentations, great content, great visuals – resounding consensus from the crowd.” 

At the conference, they were able to leverage some of their new restaurant renderings as the backgrounds in Prezi which elevated the wow factor and made it even more impactful, Ernie says. 

Building on this success, Justine expanded the reach of her training initiatives by delivering captivating Prezi presentations on the takeout process to a broader audience of employees. The response was resoundingly positive, with many expressing admiration for the visually appealing and easily digestible content. “The reaction from most people was ‘Wow, that looks really nice, it’s really easy to read.’ I think the overall impact of it has been pretty positive,” noted Ernie.

From Lauren’s end, she has observed a significant improvement in collaboration and engagement since integrating Prezi presentations into meetings. Specifically, the use of topics makes it easy to pause and address any relevant questions. 

“In those transitions, it offers up natural places for conversations to be had which have really increased our engagement with presentations.”

Additionally, Lauren emphasized the versatility of Prezi in catering to diverse learning styles. “The visual aspect of it allows our audience to literally follow us down different thought processes. For this same reason, it has been really fun to collaborate with different managers on these presentations – it gives greater insight into what their thoughts look like.”

Prezi’s Team license benefits

The L&D department has been using Prezi the most, but also the recruitment team has been using it to develop some content to appeal to candidates and prospective hires. It’s making its way throughout the company, especially because they signed up for a Team license. 

A Teams license with Prezi allows their team to have access to: 

  • Powerful collaboration tools
  • Cloud-based access and convenience
  • Conversational presentations you can adapt on the fly
  • Real-time analytics to optimize your efforts
  • Account manager 
  • Personalized training + 24-hour support 
  • Brand kit + branded templates

Empowering engagement and efficiency: Prezi’s impact at Din Tai Fung

Prezi has not only empowered Din Tai Fung to deliver presentations more effectively and efficiently but has also facilitated its widespread adoption across multiple departments, including Compliance, Learning & Development, Risk, People Development, and segments of Marketing. With topics and subtopics, Prezi offers audiences a structured outline of presentations, fostering greater interactivity and engagement.

“I prefer Prezi because you can give your audience a preview of what’s coming by seeing the layout,” Ernie said. “The visuals allow you to connect the dots without having to say it.” 

With the added advantage of a Prezi Teams license, Din Tai Fung is well-equipped to elevate its organizational practices. Whether it’s for training sessions, weekly meetings, or presentations, creating and sharing content is easy and efficient. In fact, the team’s commitment to excellence is evident. The team has already created 50+ trainings and they’ve asked employees to rate the new trainings. Of the responses they’ve received, 80% have rated it a 5 out of 5. 

“Overall, Prezi has really enhanced our quality of work and level of engagement,” Lauren concluded. 

presentation in prezi

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I had the opportunity to chat with Jim Szafranski, CEO of Prezi. We talked about the inspiration behind Prezi, strategies for being more engaging during video presentations, and how their tools help more than 100 million users worldwide to find their confidence. You can learn more about Prezi’s offerings at: www.prezi.com Learn more about your ad choices. Visit podcastchoices.com/adchoices

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