motivation letter phd application

How to Write a PhD Motivation Letter

• Applying to a PhD

A PhD motivation letter is a document that describes your personal motivation and competence for a particular research project. It is usually submitted together with your academic CV to provide admissions staff with more information about you as an individual, to help them decide whether or not you are the ideal candidate for a research project.

A motivation letter has many similarities to a cover letter and a personal statement, and institutions will not ask you to submit all of these. However, it is a unique document and you should treat it as such. In the context of supporting a PhD application, the difference is nuanced; all three documents outline your suitability for PhD study. However, compared to a cover letter and personal statement, a motivation letter places more emphasis on your motivation for wanting to pursue the particular PhD position you are applying for.

Academic cover letters are more common in UK universities, while motivation letters are more common abroad.

A motivation letter can play a key part in the application process . It allows the admission committee to review a group of PhD applicants with similar academic backgrounds and select the ideal candidate based on their motivations for applying.

For admission staff, academic qualifications alone are not enough to indicate whether a student will be successful in their doctorate. In this sense, a motivational letter will allow them to judge your passion for the field of study, commitment to research and suitability for the programme, all of which better enables them to evaluate your potential.

How Should I Structure My Motivation Letter?

A strong motivation letter for PhD applications will include:

• A concise introduction stating which programme you are applying for,
• Your academic background and professional work experience,
• Any key skills you possess and what makes you the ideal candidate,
• Your interest and motivation for applying,
• Concluding remarks and thanks.

This is a simplistic breakdown of what can be a very complicated document.

However, writing to the above structure will ensure you keep your letter of motivation concise and relevant to the position you are applying for. Remember, the aim of your letter is to show your enthusiasm and that you’re committed and well suited for the programme.

To help you write a motivation letter for a PhD application, we have outlined what to include in the start, main body, and closing sections.

How to Start a Motivation Letter

Introduction: Start with a brief introduction in which you clearly state your intention to apply for a particular programme. Think of this as describing what the document is to a stranger.

Education: State what you have studied and where. Your higher education will be your most important educational experience, so focus on this. Highlight any relevant modules you undertook as part of your studies that are relevant to the programme you are applying for. You should also mention how your studies have influenced your decision to pursue a PhD project, especially if it is in the same field you are currently applying to.

Work experience: Next summarise your professional work experience. Remember, you will likely be asked to submit your academic CV along with your motivation letter, so keep this section brief to avoid any unnecessary repetition. Include any other relevant experiences, such as teaching roles, non-academic experience, or charity work which demonstrates skills or shows your suitability for the research project and in becoming a PhD student.

Key skills: Outline your key skills. Remember the admissions committee is considering your suitability for the specific programme you are applying for, so mention skills relevant to the PhD course.

Motivation for applying: Show your enthusiasm and passion for the subject, and describe your long-term aspirations. Start with how you first became interested in the field, and how your interest has grown since. You should also mention anything else you have done which helps demonstrate your interest in your proposed research topic, for example:

• Have you attended any workshops or seminars?
• Do you have any research experience?
• Have you taught yourself any aspects of the subject?
• Have you read any literature within the research area?

Finally, describe what has convinced you to dedicate the next 3-4 years (assuming you are to study full time) of your life to research.

How to End a Motivation Letter

Concluding the motivation letter is where most people struggle. Typically, people can easily describe their academic background and why they want to study, but convincing the reader they are the best candidate for the PhD programme is often more challenging.

The concluding remarks of your motivation letter should highlight the impacts of your proposed research, in particular: the new contributions it will make to your field, the benefits it will have on society and how it fits in with your aspirations.

With this, conclude with your career goals. For example, do you want to pursue an academic career or become a researcher for a private organisation? Doing so will show you have put a lot of thought into your decision.

Remember, admissions into a PhD degree is very competitive, and supervisors invest a lot of time into mentoring their students. Therefore, supervisors naturally favour those who show the most dedication. Your conclusion should remind the reader that you are not only passionate about the research project, but that the university will benefit from having you.

Finally, thank the reader for considering your application.

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Motivation Letter Format

There are some basic rules to follow when writing a successful motivation letter. These will mimic the standard format for report writing that the supervisor will be familiar with:

• Use a sans serif font (e.g. Arial or Times New Roman),
• Use a standard font size (e.g. 12pt) and black font colour,
• Keep your writing professional throughout and avoid the use of informal language,
• Write in the first person,
• Address your motivation letter to a named person such as the project supervisor, however, this could also be the person in charge of research admissions,
• Structure your letter into paragraphs using the guidance above, such as introduction, academic history, motivation for research, and concluding remarks.

How Long Should a Motivation Letter Be?

A good rule of thumb for PhD motivation letters is to keep it to around one side of A4. A little longer than one page is acceptable, but two pages is generally considered too long. This equates to approximately 400-600 words.

Things to Avoid when Writing Your Motivational Letter

Your motivational letter will only be one of the several documents you’ll be asked to submit as part of your PhD application. You will almost certainly be asked to submit an Academic CV as well. Therefore, be careful not to duplicate any of the information.

It is acceptable to repeat the key points, such as what and where you have studied. However, while your CV should outline your academic background, your motivation letter should bring context to it by explaining why you have studied what you have, and where you hope to go with it. The simplest way to do this is to refer to the information in your CV and explain how it has led you to become interested in research.

Don’t try to include everything. A motivation letter should be short, so focus on the information most relevant to the programme and which best illustrates your passion for it. Remember, the academic committee will need to be critical in order to do their jobs effectively , so they will likely interpret an unnecessarily long letter as in indication that you have poor written skills and cannot communicate effectively.

You must be able to back up all of your statements with evidence, so don’t fabricate experiences or overstate your skills. This isn’t only unethical but is likely to be picked up by your proposed PhD supervisor or the admissions committee.

Whilst it is good to show you have an understanding of the field, don’t try to impress the reader with excessive use of technical terms or abbreviations.

PhD Motivation Letter Samples – A Word of Caution

There are many templates and samples of motivation letters for PhDs available online. A word of caution regarding these – although they can prove to be a great source of inspiration, you should refrain from using them as a template for your own motivation letter.

While there are no rules against them, supervisors will likely have seen a similar letter submitted to them in the past. This will not only prevent your application from standing out, but it will also reflect poorly on you by suggesting that you have put minimal effort into your application.

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How to Write a Successful PhD Motivation Letter

Table of Contents Hide

What are phd motivation letters, understanding the key components of a phd motivation letter, initiating your phd motivation letter, do your research, aim for clarity and conciseness, connect your background and experience, show your research potential, demonstrate your connection to the program, be authentic, effective conclusion for your phd motivation letter, ideal length of a phd motivation letter, formatting the phd motivation letter, common mistakes to avoid in phd motivation letter writing, writing a successful phd motivation letter.

When you are applying to a PhD program, one of the requirements is likely to be a motivation letter. This letter is similar to a personal statement in which you will describe reasons why you want to pursue the degree and explain why you should be accepted into the program.

A well-written motivation letter for a PhD can easily become a deciding admissions factor. If you are competing against hundreds of applicants, your letter should help you stand out from the crowd.

No matter what your specialization is or the type of program you’ve chosen, you need to learn how to write a motivation letter for a PhD. Otherwise, your application may not look as persuasive as it could.

Let’s dive deeper into writing a successful motivation letter for your PhD studies.

PhD motivation letters are also known as statements of purpose or personal statements. While not all PhD programs require applicants to submit these letters, writing one can improve your chances of getting accepted.

A motivation letter gives you a priceless opportunity to speak directly to the admissions committee and explain why you are the top candidate. In this letter, you won’t just express your motivation, list research interests, and show yourself in the best possible light. You will demonstrate your commitment to studies and your mastery of words.

While the admissions committee already knows all about your credentials, they want to get to know you as a person. In this letter, you will be showing your passion for getting a PhD in a specific niche.

Interestingly enough, the Ph.D. motivation letter isn’t just a way to conquer the committee members’ hearts. It’s an opportunity to look deeper into what you really want. By writing and reading this statement, you can gain unexpected insight into what’s best for your professional future.

The structure and content of a motivation letter aren’t always the same. Each university may have a list of requirements. So, you won’t be able to write one letter and use it for each program you apply to. However, you can create a framework that makes writing several letters easier.

Here is what a general PhD motivation letter should include:

• Introduction – a short introductory paragraph or two that catches the reader’s attention and explains what the letter will be about.
• Research interests – a list and a brief explanation of your research interests, specific research questions, and topics you plan to explore during your PhD  studies.
• Academic background – you can add a short summary of your academic background (degrees, coursework, research experience, publications)
• Motivation – this is the most important part of the letter. You need to be clear about your motivation for pursuing a PhD in general and the reasons why this program is the perfect fit for your needs. This section must reflect your passion and enthusiasm.
• Goals – briefly explain what your long-term career goals are and mention how obtaining a PhD  within this program can help you achieve them. Your ambition and commitment must shine through the words.

While the university may provide some requirements that can help you structure your motivation letter, the majority of it is your own creativity. Keep in mind that you aren’t just sharing cold facts but showcasing your personality.

In most cases, the introduction is the most important part of your PhD  motivation letter. While the committee is likely to read the entire letter anyway, if you don’t catch their attention immediately, they might simply skim through it.

Always begin with a compelling opening sentence. Consider using a thought-provoking statement or a curious question related to your potential field of study. For example, “My unwavering fascination with the intricate workings of the human brain is the power behind my passion for forensic psychology.”

Next state your purpose for writing the letter and your intention to apply for the specific program. Make sure to immediately highlight your enthusiasm, motivation, and genuine interest in pursuing the subject matter.

For example, “The opportunity to go further into the subject of forensic psychology and contribute to the advancements in the criminal landscape fills me with immense excitement and determination.”

How to Structure the Motivation Letter for PhD

Once you finish the introduction, you can go on to the body of the letter, which should include research interests, academic background, motivation, and goals. Here are a few important tips that can help you make the most out of this structure.

Understanding how to write a motivation letter for Ph.D. studies begins with in-depth research about the program. While you’ve probably done a lot of browsing online already, you’ve been mainly focusing on the way the program meets your needs.

Now, you need to do similar research from a different perspective. Ask yourself, “How do I meet the needs of the program?” The answer can help you make the right statements within your letter.

The admissions committee has to go through hundreds of documents and letters. A long letter with complex and confusing sentences is likely to cause frustration. This is exactly what you need to avoid.

Don’t include any unnecessary details or lengthy explanations. Just share the facts wrapped in positive emotions. If you manage to demonstrate your passion without boring the reader, you can stand out from the crowd.

Make sure to highlight all relevant academic, and especially, research experience. List and discuss projects or publications that demonstrate your knowledge. Talk about how the experience, whether professional or educational, has shaped your research interests. This is a great place to explain where your motivation comes from.

You need to demonstrate to the admissions committee your immense potential to excel in research. Here, you have to show that you possess the necessary critical thinking abilities and problem-solving solving skills. List research methodologies you have experience with.

Explain why this Ph.D. program is a good fit for your research goals. Discuss faculty members whose work aligns with your research (here is where your research will prove highly useful). Make sure to single out at least one unique opportunity that attracts you to the program. Show that you’ve done your homework and know exactly what you are applying for.

While it may be tempting to ask for assistance or use ChatGPT, outsourcing your motivation letter isn’t a good idea. An important part of the letter is demonstrating your own voice. You are the only one who can do it genuinely. Try to avoid any generic statements. Inject each sentence with passion and desire to achieve your educational goals.

The conclusion is the final impression you make on the reader. This is something they are likely to remember you by. Make sure to summarize the points you’ve made in the letter succinctly. This will serve as a reminder.

Next, talk about your goals for the future. Don’t try to share all of your educational and professional plans here. One strong goal is sufficient and easy to fit into a short conclusion.

Finally, express your gratitude to the program for the opportunity to apply and eagerness to hear from the committee soon.

Close the letter with “sincerely” or “best regards” and your full name. Don’t forget to provide your contact details.

The school of your choice is likely to define the length of your motivation letter for PhD. Usually, it’s between 500 and 1,000 words. However, even if the program doesn’t try to limit your writing, it doesn’t mean you have to go “all out.” The ideal letter should fit into one page. The font size shouldn’t be larger than 12 pt.

The font itself must be easy to read. Opt for Times New Roman or Arial. Avoid fancy fonts that can frustrate the reader.

Your motivation letter should contain several short paragraphs. Don’t make them longer than five lines. Otherwise, you could lose the reader’s attention.

Start your letter with “With whom it may concern.” Even if you know the names of the people on the admissions committee, you can never be sure which one of them will be reading the letter.

These common mistakes can hinder the quality of your letter:

• Grammatical and spelling errors
• Using generic or cliché statements
• Lack of clarity
• Overly lengthy explanations
• Failing to tailor the letter to the program’s requirements
• Lack of focus on the research interests and goals
• Failing to demonstrate genuine passion and enthusiasm
• Lack of understanding of the program
• Irrelevant or unnecessary information
• Poor organization of the letter

Many of these mistakes can easily be avoided by proofreading. Besides reading the letter several times yourself, ask someone else to do it. A fresh perspective or two can help you create a truly effective piece.

A PhD motivation letter is a wonderful opportunity to stand out from the crowd and get into the PhD program of your choice, even if you don’t meet the admissions requirements perfectly. It’s a chance to express your passion for studies and demonstrate your fit for the program.

Following a few simple formatting rules and keeping the letter authentic can help you achieve the desired admissions goals. Good luck!

PHD in Economics, Associate Professor, Department of Business Process Management, Faculty of Market Technologies IOM

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How to Write a Motivation Letter for PhD Programs?

• Updated on  
• Apr 25, 2023

A successful motivation letter allows the admission committee of any institution to select students of excellent academic backgrounds. While applying for Ph.D. programs, a student has to submit a motivation letter that states why they wish to embark on that particular position and how appropriate they are to be studying in the chosen program. Ph.D. applications are not classified as any other random sample application. There are processes without which your chances of getting in may be reduced. For some institutions, academic qualifications are not enough to indicate whether a candidate is suitable for a Ph.D. In this sense, a Motivation Letter for Phd Programs are the perfect insight into who you really are. 

This Blog Includes:

How should you structure your motivation letter for ph.d., avoid false statements, be specific , include your skills and work experience , write in a professional manner , top things to be included in a motivation letter for ph.d. programs , sample of motivation letter for ph.d. programs , top ph.d. programs.

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To write a strong motivation letter for Ph.D. applications you must include:

• A concise introduction that must state the program you are applying for,
• All about your academic background as well as professional work experience,
• You can include skills you possess that make you the ideal candidate,
• Your motivation and interest in applying for the program,
• Concluding remarks with thanks.

Tips for Writing a Motivation Letter for Ph.D. Programs 

Here are the best tips for acing your writing a motivation letter for Ph.D.:

While writing a Motivation Letter for Ph.D. Programs, candidates often forget to add necessary things in the letter. It is important to know that without adding important information the application wouldn’t stand out. For instance, candidates tend to write, “I work well with other people or I am good at working under pressure.” Well, this is not how you write in a motivation letter as you should provide some real examples like, “My leadership skills were demonstrated when I had to lead a group of colleagues during my internship, which required intensive marketing management ability.”

Avoid being vague and imprecise while writing a Motivation Letter for Ph.D. Programs. Be specific while putting information in the letter. For example, If you describe it as “My marketing days were very interesting in my undergraduate days”, it would be inappropriate to fit it into a motivation letter. It depicts a very informal manner of writing a letter. You should include specific details about the courses you took as an undergraduate student such as, what made you choose them and what you learned from them. 

In a motivation letter, it is essential to add the skills you possess and the work experience you have. A Ph.D. is more than a continuation of your previous academic endeavors, it is a real educational test, and education is more than obtaining degrees. A Motivation Letter for Ph.D. Programs become impressive when you write about the skills and experiences you possess over the years which are strong enough to make you a qualified Ph.D. candidate. You can flourish your research and analytical skills in a motivation letter. 

It is equally important to add information in a Motivation Letter for Ph.D. Programs professionally. It is in your own best interest to submit the motivation letter with an appropriate font, writing style, and professional grammar. This will ensure your chances of getting accepted into a Ph.D. program. Professionalism plays a vital role in sending a good insight into your personality and helps you gain acceptance. 

Benefits of Pursuing a Ph.D. after MBA

A Motivation Letter for Ph.D. Programs share similarities with a cover letter and a personal statement. All three documents describe your suitability for a Ph.D. program. However, as compared to a personal statement and cover letter, a motivation letter gives more precision to your motivation for wanting to pursue a Ph.D. 

• An introduction to the Ph.D. program: Begin with a brief introduction in clear terms that why you are applying for a particular Ph.D. program. Think of it as you telling it to a stranger. 
• A summary of your academic background: Focus on your educational background and state what you have studied here and where. It is important to highlight extra curriculums that were a part of your studies. Mention what made you interested in a Ph.D. program, especially if you are applying in the same field. In addition, summarize your professional work experience and include any relevant work experiences such as teaching roles, or charity work. 
• Reason to pursue a Ph.D.: Describe your long-term aspirations, and show your enthusiasm and passion for pursuing a Ph.D. program. You can also mention what made you interested in this field. You can also demonstrate your interest in proposed research topics such as the seminars you attended, research experience, and aspects of the subjects, and finally, specify what has convinced you to devote 3-4 years of your life to the research field. 
• The significant effect of your research on society and career goals: At the of your motivation letter, add a few sentences on the research’s impact on your life and the experience as a whole. It should conclude the new contributions it will make to your field, and how it benefits society and fits in with your aspirations. In addition, state your career goals, for example, do you want to become a researcher or pursue an academic career? This will enable the reader to judge you based on how passionate you are about pursuing a Ph.D. program. 

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Ans: A motivation letter for the Ph.D. program should be 400-600 words.

Ans: Start with the introduction about yourself and the intent. Describe your experiences in the body of the letter.

Ans: A motivation letter is the exact same as a statement of purpose. You might hear colleges and companies use one or more of these letters.

This was all about Motivation Letters for Ph.D. Programs. We hope you find this insightful. Are you interested in making your career in Ph.D. abroad? Reach out to our Leverage Edu experts on 1800 57 2000 and we will help you in finding the best university.

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How to Write Motivational Letter for PhD Application: Top 10 Tips and Tricks

Applying for a PhD program can be daunting, especially when writing a motivational letter that effectively showcases your skills, achievements, and motivations.

Your motivational letter is an essential part of your application and can make or break your chances of getting accepted into the program of your choice. In this blog post, we’ll provide you with some tips and tricks on how to write a motivational letter for PhD application that will grab the attention of the admissions committee.

Suggested Reads: Phd Scholarship in Politecnico di Torino University

Steps to Write a Motivational Letter

A motivational Letter is a document that explains why you are applying for a specific job, scholarship, or program. It is an opportunity to showcase your personal and professional accomplishments, highlight your strengths, and explain why you are the best candidate for the position. This can be challenging to write a motivational letter that is compelling and grab the attention of the selection committee challenging task; this activity requires a balance of enthusiasm and professionalism.

However, with the right approach and some helpful tips, you can create a letter that will impress your potential employer or academic institution and help you stand out from the crowd.

Follow the below 10 steps to write a motivational letter to win a scholarship:

Understand the Purpose of a Motivational Letter

Before you start writing your motivational letter, it’s essential to understand its purpose. A motivational letter is a document that explains why you’re the best candidate for the program. It should highlight your skills, achievements, and motivation to pursue a PhD degree. It’s your chance to showcase your unique qualities and convince the admissions committee that you’re the right fit for the program.

Research the Program and Faculty

It’s important to research the program and faculty before you start writing your motivational letter. This will help you tailor your letter to the program’s values, goals, and expectations. Look at the program’s website, read research papers published by the faculty members, and try to understand their research interests. This will help you show your interest in the program and demonstrate how your research aligns with the program’s goals.

Use a Professional Format

Your letter of motivation should have a professional format. Use a clear and readable font, such as Times New Roman or Arial, and keep the font size between 10 and 12 points. Use single spacing and leave a space between each paragraph. Use a formal tone and avoid using slang or colloquial language.

Start with an Engaging Introduction

Your introduction should be engaging and capture the reader’s attention. Start with a brief overview of your background and qualifications, and then transition to your motivation for pursuing a PhD degree. Explain why you’re interested in the program and what you hope to achieve.

Highlight Your Academic Achievements and Relevant Experience

In the body of your motivational letter, highlight your academic achievements and relevant experience. This includes your undergraduate and graduate degrees, research projects, internships, and other academic or professional experience. Use specific examples to demonstrate your skills and achievements and show how they relate to the program.

Showcase Your Passion for the Field of Study

Your letter of motivation should demonstrate your passion for the field of study. Explain why you’re interested in the program and how your research interests align with the program’s goals. Show your enthusiasm for the field and your desire to make a significant contribution to the research community.

Demonstrate Your Dedication and Work Ethic

In addition to highlighting your skills and achievements, your motivational letter should demonstrate your dedication and work ethic. Explain how you’ve overcome challenges and obstacles in your academic or professional career and how you’ve demonstrated resilience and perseverance.

Include Leadership Roles and Volunteer Work

If you’ve held leadership roles or participated in volunteer work, make sure to include them in your motivational letter. These experiences demonstrate your leadership skills, your ability to work in a team, and your commitment to giving back to the community.

Write a Scholarship-Winning Letter

If you’re applying for a scholarship, it’s essential to write a scholarship-winning letter. This means demonstrating your financial need, your academic excellence, and your potential to contribute to the research community. Be specific about how the scholarship will help you achieve your academic and career goals and demonstrate your gratitude for the opportunity.

Suggested Reads: PhD Scholarship in Computer Science

Final Words!

In conclusion, writing a motivational letter for a PhD application can be a challenging task, but it’s also an opportunity to showcase your skills, achievements, and motivation to pursue a higher degree.

By following the tips and tricks outlined in this blog post, you can write a compelling motivational letter that grabs the attention of the admissions committee and increases your chances of getting accepted into your desired program.

Remember to understand the purpose of a letter of motivation, research the program and faculty, use a professional format, start with an engaging introduction, highlight your academic achievements and relevant experience, showcase your passion for the field of study, demonstrate your dedication and work ethic, including leadership roles and volunteer work, write a scholarship-winning letter (if applicable), and end with a strong call to action.

By putting in the time and effort to write a strong motivational letter, you can set yourself apart from other applicants and achieve your academic and career goals.

What is the purpose of a motivational letter for a PhD scholarship application?

The purpose of a motivational letter is to persuade the scholarship committee to choose you as a recipient of their scholarship. It is an opportunity for you to showcase your academic background, research interests, and goals for pursuing a PhD program.

How long should my motivational letter be?

The length of a motivational letter can vary depending on the requirements of the scholarship program. However, it is generally recommended to keep it concise and to the point, typically around 1-2 pages.

What should I include in my motivational letter?

Your motivational letter should include an introduction, your research interests, academic achievements, relevant experience, career goals, research experience, publications, passion for your field of study, dedication, work ethic, leadership roles, and volunteer work. It would be best if you also highlighted how the scholarship program aligns with your career goals and why you are a good fit for the program.

How should I format my motivational letter?

Your motivational letter should be formatted in a professional and organized manner. You should use a clear font, standard margins, and single spacing. Use subheadings to break up your content into easy-to-read sections.

How can I make my motivational letter stand out?

You can make your motivational letter stand out by showcasing your unique experiences and perspectives. Be specific and provide concrete examples of how you have excelled in your academic and professional pursuits. Also, be sure to highlight how you can contribute to the scholarship program and the broader academic community.

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Letter Templates & Example

Best Tips for Writing an Effective Motivation Letter for PhD Template

Are you seeking to further your academic pursuits with a PhD program? One of the crucial components of applying to a doctoral program is crafting an outstanding motivation letter. Crafting a motivation letter that reflects your passion, experiences and goals in a concise and well-structured manner can increase your chances of being accepted.

But where do you start? Fortunately, there are numerous motivation letter for PhD templates available online. These templates can serve as a starting point for those who may be unsure of how to structure their letter. You’ll find various templates with suggested guidelines on how to present your research interests, background, and career goals in a compelling manner.

The most significant advantage of templates is that you can save a considerable amount of time by editing and modifying them based on your specific needs. Simply type in relevant details about yourself, your qualifications, and your aspirations. Whether you are a fresh graduate or a seasoned professional, these templates will provide you with useful tips on how to make your letter stand out.

Ready to kickstart your journey towards a PhD program? Explore the various motivation letter for PhD templates available online. With a little bit of effort and creativity, you can craft a compelling letter that reflects your unique story and passion.

The Best Structure for a PhD Motivation Letter Template

Writing a PhD motivation letter can be a daunting task, but with the right structure, you can make a convincing argument for your acceptance into the program. The following is a breakdown of the best structure for a PhD motivation letter template.

Introduction The first paragraph should introduce yourself, your academic background, and any relevant experience you have. You should also explain why you are interested in pursuing a PhD in your chosen field and what inspired you to do so.

Relevance The second paragraph should highlight your relevant skills and achievements. This is the time to provide concrete examples of your experience in your field, academic or professional, and explain how it has prepared you for the PhD program.

Research Interest The third paragraph should articulate your research interests and how they fit into the department you are applying to. This is an opportunity to showcase your knowledge of the department and how your research can contribute to ongoing projects or enhance the department’s research goals.

Future Career Goals The fourth paragraph should highlight your future career goals and how a PhD program could help you achieve them. This is the time to explain how the program’s offerings, including courses, workshops, and research opportunities, align with your career aspirations.

Closing Words The final paragraph should be your summary, thanking the committee for considering your application and expressing your interest in the program. A positive closing statement can leave a lasting impression on the reader.

In conclusion, a well-written PhD motivation letter requires a thoughtful structure that highlights your accomplishments and research interests, and showcases your future career goals. Following the above structure can help you write a persuasive motivation letter that can help you stand out amongst the other applicants.

Sample Motivation Letters for Ph.D.

For research experience and passion.

Dear Graduate Admissions Committee,

I am writing to express my keen interest in the Ph.D. program in Chemistry at XYZ University. My academic and research achievements have fueled my passion to pursue a doctoral degree and contribute to the ever-evolving field of Chemistry.

During my undergraduate studies, I was consistently among the top-performing students. I discovered my research inclination while interning at ABC Labs, where I worked on projects related to drug discovery and development. This experience strengthened my curiosity and analytical skills, eventually leading me to undertake several research projects during my undergraduate studies. I published a paper on the synthesis and characterization of novel polymers in a well-renowned Chemistry journal.

Given my research experience and passion, I believe that the Ph.D. program at XYZ University would provide me the platform to push the boundaries of my understanding and contribute towards exciting discoveries in Chemistry. Thank you for considering my application.

Best regards, John Doe

For Strong Academic Background

Dear Admissions Committee,

I am writing this letter to express my interest in pursuing a Ph.D. in Economics at ABC University. After thorough research and consideration, I have chosen ABC University to be my first preference to pursue this prestigious program.

My academic background, including my Bachelor’s and Master’s degrees in Economics, has provided me with a strong theoretical foundation in various micro and macroeconomic concepts. During my master’s studies, I worked on several research papers that helped me develop a deep insight into the different facets of economics, such as the impact of monetary policies on income distribution and analyzing the effects of exchange rate volatility on international trade.

I believe that ABC University is an ideal choice for me as the faculty and research facilities would provide me opportunities to enhance my knowledge further. I am particularly interested in Dr. Jane’s research on labor economics and the effects of globalization on the labor markets. I am confident that I would be a valuable asset to this program and make meaningful contributions to the field of Economics. Thank you for considering my application.

Sincerely, Jane Doe

For Broad Professional Experience

I am writing to apply for the Ph.D. program in Business Administration at XYZ University. As someone with significant industry experience and a deep interest in the field, I am confident that the program would equip me with the knowledge and skills I need to make a meaningful impact in the world of business.

After graduating from XYZ Business School, I worked for several years in the marketing department of a leading consumer goods firm before moving on to a business consulting firm. During my time as a consultant, I worked in several countries, collaborating with clients from diverse industries. Through these experiences, I gained a nuanced understanding of the challenges faced by businesses, ranging from supply chain management to brand strategy. I also developed expertise in data analysis and communication skills, playing a key role in various client presentations, business development activities, and team management.

I am now eager to take my experience to the next level, pursuing an academic career that would allow me to engage with complex business problems and contribute to the development of innovative solutions. Thank you for considering my application to the Ph.D. program in Business Administration at XYZ University.

Best regards, John Smith

For Unique Research Interests

I am writing to express my deep interest in the Ph.D. program in Computer Science at ABC University. As someone with a unique research interest, I believe that your program would be the perfect fit for me, providing me with the necessary resources and mentorship to achieve my research goals.

My keen interest in Computer Science began during my undergraduate studies when I took an introductory course on Artificial Intelligence. Since then, I have been fascinated by the potential of AI to solve some of society’s most complex challenges. My unique research interest is in developing algorithms that can learn from the way the human brain processes information, simulating the mechanisms of biological neurons in models of artificial neural networks.

I have already begun pursuing my research interests, having published a paper on a model of the visual system that simulates human eye movements. I am confident that ABC University’s Computer Science program can provide me with the advanced tools and techniques to build on this foundation and make a significant contribution to the field of Artificial Intelligence. Thank you for considering my application.

Kind regards, Jane Smith

For Interdisciplinary Research Opportunities

I am writing this letter to express my keen interest in the interdisciplinary Ph.D. program in Materials Science and Engineering at XYZ University. My passion for this field began during my undergraduate studies, where I was able to explore my interests in Chemical Engineering, Physics, and Materials Science.

I believe that XYZ University’s Materials Science and Engineering program provides me with the ideal platform to pursue my interdisciplinary research interests. My previous research experience includes working on a project that explored the development of a new class of functional materials, which was selected for presentation in an international conference on Materials Science.

By enrolling in the Ph.D. program at XYZ University, I hope to leverage the unique research collaborations and interdisciplinary opportunities to make significant contributions to the fields of Materials Science and Engineering. Thank you for considering my application.

For Career Advancement & Leadership Development

I am writing to express my keen interest in the Ph.D. program in Organizational Behavior at ABC University. My career goal is to become an academic leader in the field of management and develop innovative solutions that aid organizations in achieving sustainable growth.

As someone with extensive experience in the management consulting industry, I believe that a doctoral degree in organizational behavior would provide me the knowledge and skills necessary to create change in organizational practices. My professional experience includes handling crucial client-facing roles, where I supported business and organizational transformations, providing guidance on strategy formulation and organization structure redesign.

Enrolling in the Ph.D. program at ABC University will allow me to gain a deep understanding of determinants that influence effective team management, employee motivation, and change leadership, and contribute to the development of pragmatic solutions. I am confident that the program would provide me with a platform to strengthen my leadership skills and engaging network that would help me form valuable relationships with leading academics in the field. Thank you for considering my application.

Sincerely, Jane Smith

For Exceptional Academic Opportunities

I am writing this letter to express my keen interest in the Ph.D. program in Neuroscience at XYZ University, a forward-thinking and research-focused institution, best known for its cutting-edge research on topics such as neuronal regeneration, neurodevelopment, and neural connectivity.

Throughout my undergrad studies, I have developed a profound interest in the molecular aspects of the nervous system, cognitive disorders, and the underlying biochemical mechanisms of neuronal development and regeneration. I have completed several research internships during my undergraduate studies and have a publication in a high-impact Neuroscience journal.

I am confident that the Ph.D. program at XYZ University would provide me with excellent academic opportunities, complemented by a motivated and expert faculty and state-of-the-art research facilities. I am eager to contribute towards advancement in Neuroscience research and gain valuable experience for my career growth. Thank you for your time and consideration.

Yours truly, John Doe

Tips for Writing a Strong PhD Motivation Letter

The motivation letter is your chance to make a great first impression on the admissions committee and set yourself apart from other applicants. It’s important to take the time to craft a compelling letter that clearly communicates your passion for the field of study and your suitability for the program. Here are some tips:

• Start with a clear introduction that grabs attention: Your first sentence should introduce yourself and state what program you are applying for. It’s important to be concise but memorable. Explain why you are interested in the program and your motivation for applying.
• Showcase your academic background and achievements: This is where you show the admissions committee that you are a qualified candidate. Highlight your academic achievements, any research or publications, and your relevant coursework or projects. Be specific and provide evidence.
• Explain your research interests and goals: This section is crucial for demonstrating your fit with the program and your potential as a researcher. Describe your research interests and how they relate to the program, and provide specific examples of research questions you would like to pursue as a PhD student.
• Highlight your relevant experience and skills: This is where you demonstrate your practical experience and skills that make you a well-rounded candidate. Describe any internships, work experience, volunteer work, or other activities that are relevant to your field of study. Mention any specific skills or expertise you have that could contribute to the program.
• Conclude with a strong closing paragraph: This is your chance to reiterate your interest in the program, thank the admissions committee for their consideration, and express your enthusiasm for what you hope to achieve as a PhD student. Be confident and positive, but don’t oversell yourself.

A few additional guidelines to keep in mind:

• Be authentic: Don’t try to be someone you’re not. Be true to yourself and your interests, and showcase your unique perspective.
• Make it personal: This is not a generic essay – it’s a letter to a specific program. Address the admissions committee directly, and show that you’ve done your research on the program and why you’re a good fit.
• Be professional: While you want to showcase your passion and personality, remember that this is a formal letter. Use proper grammar, spelling, and punctuation, and avoid overly casual language.

With these tips in mind, you can craft a strong motivation letter that showcases your qualifications, your potential, and your passion for the field of study. Good luck!

Frequently Asked Questions about Motivation Letter for PhD Template What is a motivation letter for PhD?

A motivation letter for PhD is a document that explains your interest, commitment, and qualifications for pursuing a PhD program. It is usually required by universities as part of the admission process.

What should I include in my motivation letter for PhD?

You should include your academic background, your research experience, your motivation for pursuing a PhD, and your career aspirations. You should also demonstrate how your expertise and skills align with the research interests of the program you are applying to.

What is the ideal length for a motivation letter for PhD?

Generally, a motivation letter for PhD should not exceed two pages. It should be concise, well-organized, and free of any grammatical errors.

What should be the tone of my motivation letter for PhD?

The tone of your motivation letter should be formal, but not too formal that it sounds robotic. It should sound enthusiastic, optimistic, and confident.

What should I avoid in my motivation letter for PhD?

You should avoid being too personal or emotional, making exaggerated claims or unrealistic promises, and copying or using templates that do not fit your individual experiences and qualifications.

How should I format my motivation letter for PhD?

You should follow the guidelines provided by the university or program you are applying to. Use a clear font, standard margins, and make sure your document is in pdf format. Make sure your motivation letter is clear, organized, and easy to read.

Why is a motivation letter for PhD important?

A motivation letter for PhD is important because it helps universities or programs understand your interest, commitment, and qualifications for pursuing a PhD program. It also gives them a glimpse into your personality, work ethic, and leadership potential.

Thanks for Stopping By!

That’s it, folks! You now have a well-crafted motivation letter template that boosts your chances of getting into your dream PhD program. Remember, motivation letters need to be unique and tailored to your personality and experiences, so use this template as a starting point. We hope you found this article helpful, and don’t forget to visit again for more tips and tricks on acing your academic journey. Good luck!

Unlock Your Dream PhD Program with Our Cover Letter for PhD Application Template Sample Motivation Letter Example for PhD to Boost Your Graduate School Application Top Cover Letter Examples for PhD – Writing a Winning Cover Letter Top Cover Letter Examples for PhD Position - Increase Your Chances of Getting Hired Top Cover Letter Templates for PhD Application to Boost Your Chances The Ultimate Cover Letter Template for Postdoc Position: Impress Your Prospective Employers

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Motivation Letter for Ph.D.

Updated on 30 october, 2023.

upGrad Abroad Team

Upgrad abroad editorial team.

A motivation letter for Ph.D. is crucial since it is a way to convey the candidate’s personality, motivations, interests, and commitment to the admissions authorities. It is a vital part of the Ph.D. application process and should not be neglected. 

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Table of Contents

• Format of a Motivation Letter for Ph.D.

Tips for Writing a Successful Motivation Letter for Ph.D. Programs

Ph.d. motivation letter sample, format of a motivation letter for ph.d. .

There is no fixed format for a motivation letter for Ph.D. applications. However, here are some points that you must keep in mind. 

• Introduction- This should mention your purpose and the program being applied for. 
• Main Body- This should contain a summary of your educational background, your reasons for doing your PhD, and the importance of your research work. It should also include information on your future goals. 
• Conclusion- Sign off by reiterating your admission goals while thanking the admissions authorities for their time and consideration. 

You can check out a Ph.D. motivation letter sample PDF for more insights. Here are a few tips that can be of immense help: 

• Make genuine statements about your application and documents. 
• Be specific and avoid vague or abstract statements. 
• Discuss your research experience, professional experience, skill sets, and academic credentials. 
• Maintain a professional tone throughout the motivation letter without being casual or too personal. 

A motivation letter for a Ph.D. sample will help you get a better idea. 

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To Whom It May Concern, 

I am writing this letter to express my interest in applying for the Ph.D. project available in the (group name) under the project (project name) at the (institution name). I graduated with a master’s degree in civil engineering in (year) from the (institution name) in (location, city, country).

I have been drawn to 3D modeling and simulation technologies since my undergraduate years, which gave me a solid foundation in the subject. I learned the basic concepts of structural analysis, CAD, mechanics , and programming and data structures simultaneously. My master’s program helped me enhance these skill sets further, giving me an in-depth glimpse of building materials, earthquake engineering, construction management , using technologies for 3D modeling, and more such areas. 

I have also been associated with a research project at the institution, successfully enabling VR/AR-enabled digital walkthroughs for buildings. This was the inception of my interest in deploying artificial and augmented reality, virtual reality, and 3D simulation for building digital counterparts of physical environments, applying this knowledge to real estate projects, infrastructural projects, and other ventures which are mainstays in the world of civil engineering. It naturally prompted me to apply for the Ph.D. position at your institution, which has an enviable track record in terms of global rankings, research opportunities, infrastructure, partnerships with leading research firms, and reputed faculty. 

I believe my foundational knowledge of these core concepts and research experiences will contribute towards making me a good fit for the doctoral program at your institution. I am aware of the perseverance and commitment expected of doctoral students pursuing research in this intellectually stimulating yet challenging arena of study. I will do my best to meet the high standards of your institution on this count. It is a great opportunity to demonstrate my skill sets while acquiring invaluable knowledge and research exposure if I am chosen for your Ph.D. program. I remain at your disposal for any additional information. 

Thank you for your time and consideration. 

Sincerely, 

How do I start a motivational letter for my PhD?

You should begin by talking about the program you are applying for and mentioning your purpose explicitly. You should also briefly introduce yourself, i.e., your last qualification and so on. You can then move on to the main body and discuss the reasons for choosing the course, institution, research interests, and other aspects.

How do I write a letter of Ph.D. request?

You should include details without going overboard and demonstrate your research approach, outlook, and methods. Justify these methods while ensuring they are viable. Also, mention whether any ethical aspects are connected to your field of research and how you wish to address them.

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When you apply to graduate school, you’ll need to pull together a variety of materials for the admissions committee to review, including your CV , undergraduate transcripts, letters of recommendation , and in some cases GRE or GMAT scores (if your school uses a standardized graduate admissions test). Part of your application will also include a letter of intent —sometimes called a statement of purpose—which is typically a one-page letter stating your goals in pursuing graduate school. 

A letter of intent is an opportunity for a committee to hear directly from you and learn more about your interest in their program. It’s also a chance for them to get a sense of your voice, research interests, and ability to communicate. In this article, we’ll go over what you’ll need to include when writing a letter of intent and tips for crafting a strong one.  

Important steps before writing your letter

A letter of intent and a cover letter for a job have a lot in common, so if you’ve written the latter, it may help you craft the former. Both documents tend to require research and more detail about your strengths and goals. 

It’s recommended that you apply to between four and six graduate schools , selecting the departments or programs that most closely align with your goals and needs. In that case, before you begin drafting your letter, it’s worthwhile to take some time and: 

Reflect on your goals: Before you apply to specific programs, take some time to reflect on why you’re interested in attending graduate school. In other words, what are your goals? These can be academic goals, such as learning more about a subject or moving into an area unrelated to your bachelor’s degree . Or your goals can be motivated by your career aspirations. 

Conduct research: Each program you apply to will want to know why you’re interested in attending them specifically. Is it because of a particular faculty member? Are the research opportunities desirable? Or does the curriculum structure meet your learning goals? You don’t need to include just one reason, but it’s helpful to know enough about each program so that you can discuss how it fits your larger goals. 

Take notes about the programs you’re most interested in attending and why. Think about how these reasons line up with your goals—and even your needs. If you need to keep working part-time or full-time, perhaps a program’s flexibility will be worth mentioning. Or if relocating to a school isn’t an option for you, then finding online programs and calling out the benefit of studying remotely is worth mentioning. 

Letter of intent sections

Once you’ve taken the foundational steps noted above, it’s time to start drafting your letter of intent. These documents tend to follow a straightforward format that includes a header, introduction, explanation of your research interests, what you’ve accomplished so far (either academically, professionally, or personally), your goals in attending grad school, and a conclusion. You can adjust the main sections—interests, goals, and accomplishments—to best suit the order of your overall narrative. Let’s review each one before turning to a full example. 

Your letter of intent should follow the format of a formal business letter, which includes the name and address of the person you’re addressing, the date, and a formal salutation. Typically, you’ll want to find each program’s graduate director and address your letter to them, using the program’s or department’s mailing address (usually found at the bottom of their webpage). 

Introduction

Use the first line or two of your letter to officially introduce yourself. You can state your name or take the opportunity to flag what you’re currently doing—or what you’ve previously done—as a way to explain your interest in graduate school.

Explain what you’d like to study and your reasons for doing so at each program. This can be a great time to specify what unique factor attracts you to a program or department, such as a stellar faculty member, unique coursework electives, or job placement support. 

Go into detail about what you hope to get out of the program. It may help to think about goals in light of: educational goals and career goals .

Educational goals: These pertain to what you want to learn and why. 

Career goals: These pertain to what you hope to do in your career and how your education will help you achieve that. 

Your goals don’t need to be limited to education and work. There are other reasons for attending graduate school, such as personal development or an interest in the subject matter. But whatever your ambitions for undertaking an advanced education, it’s good to clarify those intentions in your letter. 

Accomplishments  

Discuss what makes you stand out as a potential candidate. Many grad school applicants come straight from their undergraduate program, while others might have worked before returning to school. No matter what category applies to you, it’s worth highlighting what you’ve accomplished that showcases your ability to pursue graduate-level work.

Conclusion 

Lastly, wrap up your letter with a one- or two-sentence conclusion that briefly restates the points above and thanks the addressee for their time. 

Learn more: How to Get a Master’s Degree?

After you develop a rough draft of your letter of intent, it’s a good idea to carve out time to revise and polish it. You may seek feedback from a trusted peer, colleague, family member, or friend, who can give you helpful notes to strengthen your document. 

Letter of intent example

Below, we’ve applied the sections we discussed earlier into a complete example. You can reorder the sections about your interests, goals, and accomplishments to align with the overall narrative you’re seeking to create. In other words, there may be times when it’s best to lead with your goals before discussing the other sections, or to open with your interests before moving into your accomplishments and goals. 

There’s some flexibility when organizing a letter of intent; you can use that flexibility to reflect your unique story. 

Dr. Marcus Williams

X University

Department of Public Health

123 College St. 

City, State

December 15, 2022 

Dear Dr. Williams: 

[Introduction]

After spending the first three years of my career working with data for a notable educational start-up, I’ve grown markedly more interested in how to use that data to benefit public health measures as a biostatistician . I’m therefore writing to apply for the Master of Public Health program at X University. 

[Interests]

I’m interested in earning my master’s degree from the Department of Public Health because of the interdisciplinary nature of the program. I believe that taking core courses in a range of interrelated public health subjects, especially epidemiology and environmental health, will provide me with the foundation I need as I pursue a career as a biostatistician after graduation. I’m particularly excited to work with Dr. Harriet Bedelman, whose research on technology’s effect on community health measures has informed my interest in the field.

[Accomplishments]

I’m eager to explore the intersections between public health and data and believe a graduate education is the best way forward. After earning my bachelor’s degree in computer science, with an emphasis on data analysis, I began working as part of the data team at an educational K-12 start-up. I learned a lot about how to design algorithms to work with data, parsing a vast amount of information to provide actionable insights. It's an experience that I believe will set me apart from my peers and allow me to develop interdisciplinary research at X University. 

I believe data has the power to inform and improve public health outcomes, especially in light of global health events like the COVID-19 pandemic, and I’m keen to unite my background in data science with my future in public health. In fact, I believe my aptitude for statistics will serve me well in the program. 

[Conclusion]

I believe that the Department of Health is the program to best help me achieve my goal of becoming a biostatistician and that I stand to contribute a good deal to my cohort. Thank you for your consideration. 

Alexandra James

Why is a letter of intent important? 

Letters of intent—or statements of purpose—are important for several reasons:

It gives the admissions committee an idea about who you are.

It frames the application to follow, personalizing some of the other data-driven documents.  

It shows why you’re interested in that particular school.

It outlines your research interests and goals in attending graduate school.

Letters of intent also showcase your communication and writing skills , which are both valuable skills that most graduate programs—no matter what you study—expect students to have and continue developing. 

Learn more: Is a Master’s Degree Worth It?  

Explore further 

You’ll find a range of flexible master’s degrees from leading universities on Coursera. Explore degrees in computer science, data, business, and more. Many programs offer a quick response time to applications, such as Arizona State University’s Master of Computer Science , which will get a decision back to you in two to four weeks.  

You can get a head start in other programs, like the University of Pennsylvania’s Master of Computer and Information Technology , by completing the school’s Introduction to Programming with Python and Java specialization. 

Keep reading

Coursera is the global online learning platform that offers anyone, anywhere access to online course...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

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Sample Motivation Letter For Your Economics PhD Application

Read a summary or generate practice questions using the INOMICS AI tool

When you apply for an economics  PhD , you will need to write not just a research proposal but also a letter of motivation. This letter describes why you wish to undertake a PhD and why you would be well-suited to researching your proposed topic. But what needs to go in this letter, and what tone is appropriate for it?

To give you some ideas, INOMICS is sharing a sample economics letter of motivation, as well as offering advice on how to write your own, so you can maximize your chances of getting accepted. If you plan to start your PhD application this autumn, you can download our free guide " How to successfully apply to a PhD in Economics ".

It should be noted that a European-style motivation letter focuses on academic background and research history, avoiding too much personal information. The US-style personal statement, on the other hand, is much more 'life experience' based. Here, we focus on the European style.

1. What to include in a motivation letter

There are a number of essentials you should include in your motivation letter when applying for your PhD. The introduction should (perhaps obviously) clearly state which economics program you are applying for. This will lead nicely into the next section, which should contain your reasons for wanting to do a PhD and specifically why you wish to do the program for which you've applied.

It is important to show what impact your proposed research will have on the industry, including perhaps the gaps in the literature/research that currently exist and how your research fills these in. Following on from this, your own academic background should be explained, including any academic achievements or awards you may have garnered aside from your degrees. Finally, your future career plans, and how your PhD and research proposal will help you achieve them, could be your closing statement of the motivation letter.

2. Be specific

One bad habit that many people have when writing their motivation letter is being too vague. Saying that you enjoyed your economics undergraduate course or that you find economics interesting is too vague to be meaningful. After all, it can already be assumed that you enjoyed studying economics or you wouldn't be applying for a PhD.

Instead, try to be more specific: mention which particular courses or topics appealed to you most, what you learned from them, and why you want to learn more about them. This is also a good way to mention your research areas of interest and how they will benefit the field.

3. Give concrete examples

Another common mistake is to make claims without giving any evidence to back those claims up. For example, you'll often see people say 'I work well independently' or 'I am highly organized and good at managing all of my assignments'. Without demonstrating how these things are true, there is no reason for the hiring committee to give weight to your self-assessment.

For better results, give concrete examples of your claims in action, such as 'My high level of organization was demonstrated when I completed my economics undergraduate courses while also working a part-time job, which required excellent time management skills' or 'In my second year, I successfully organized an undergraduate conference with 50 attendees.'

4. Show your personality

It is important to be professional in your motivation letter, so the letter should not contain jokes, sarcasm, or irrelevant personal information. However, you also needn't be dull and impersonal. You can and should allow your personality to shine through in your letter, and show how you are different from other candidates.

Maybe you have strong opinions about a particular topic in economics, or perhaps you have taken an unconventional career path. In these cases, you needn't hide your individuality. Show how your background gives you a unique perspective on your subject's issues and your approach to academic work. Remember, the point of the motivation letter is not to show how similar you are to an imagined perfect candidate – it's to show off your unique personal approach and how you could be a great PhD student.

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5. Focus on skills

An adjustment issue that some people have in during a PhD program is the gulf in requirements between an undergraduate or Master's course and a PhD. In an undergraduate or Master's course, you have to attend classes, complete assignments, and perform well in assessments. In a PhD, you will often have to come up with your own research questions, choose the best methodology to answer those questions, and motivate and organize yourself to complete your work.

If you don't have direct experience with doing these PhD tasks, that's okay – you won't be expected to know everything before you even start the PhD. However, you do want to show in your motivation letter that you have the capacity to perform this kind of work. In order to do this, you should focus on the skills that you have – such as data analysis, writing, research, presentation, and so on. Try to give examples of how you have used these skills in the past to show that you're ready for the challenge of a PhD now.

6. Talk about your future plans

Something that hiring committees like to see is that you are interested in working in your chosen field in the future. This means that you need to talk about what your post-PhD plans are if you want to be accepted. For most people applying for a PhD, the interest will be in doing a postdoc once they have completed the PhD. Other people may know that they want to work in industry, or for an NGO or for the government.

Any of these answers is fine, but the committee will want to see that you have thought about your long-term career. Do mention your long-term plans near the end of your motivation letter to show that you are serious about a career in your chosen field.

7. Sample motivation letter for an economics PhD

To Whom It May Concern,

I am writing to express my interest in pursuing a PhD in economics at Imperial College London.

I am particularly keen to apply for the doctoral program in the economics department at Imperial as its research interests are an excellent match for my academic background. I studied Business Management for my BA at Kingston University and during this time I developed a particular interest in the relationship between government policies affecting small businesses and economic outcomes country-wide. Furthering this interest, my BA thesis, which was supervised by Prof. Helen Smith, used statistical techniques to analyse the rate of growth of small businesses before and after new legislation regarding wages was put into place. My aim was not only to consider the ethical arguments regarding minimum wages and small businesses, but also to find evidence about whether policies encouraged or discouraged the growth of small businesses.

After completing my BA, I undertook an MSc in economics at University College London. From this course I gained deeper knowledge of statistics and modelling, which I made use of in my thesis project – an investigation into how the number of people employed by a small business affects the ability of that business to weather changes in wage laws. My aim throughout this project was to gather more evidence on the effect of new wage laws on the long-term stability of small businesses.

I now wish to continue my academic career with a PhD in economics, and I cannot imagine a better place to study this than the business school at Imperial. I admire the economics department’s commitment to both fairness and to accuracy, and I wish to further my work on minimum wage increases and small businesses in a way that respects both the dignity of workers and the needs of business owners. I particularly wish to work with Dr. Jane Brown, whose work on small business ethics has been a great source of inspiration for me.

This research has the potential to contribute to the theoretical models of small business growth in economics, but it also can contribute real-world value to policymakers and small business owners. As small businesses are often touted as the counterbalance in the move towards large multinational corporations due to globalisation, greater understanding of how to support these small businesses, and how to help them grow, will only become more valuable in the future.

Owing to my extensive knowledge of small business and wage laws, and my experience with statistical analyses and modelling, I am confident that I can complete the research project which I have proposed to a high standard. While both my previous thesis projects were on a smaller scale, I have recently been volunteering as a research assistant in a co-operative project focussing on cultural differences in small business creation, which has given me experience on large-scale projects too. This experience has helped me to plan out the time for my PhD realistically and confidently.

After completing the PhD, I plan to either pursue a postdoc placement within academic economics, or to work as a consultant for small business associations and policymakers. I believe that with my knowledge and experience in this increasingly important field, I can make important contributions to both the Imperial Business School and wider discipline of economics. I hope to be considered for this position.

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Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

• How to Write a Motivational Letter, Step-by-Step
• A Great Example of a Motivational Letter
• Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

• You’re applying for an educational program.
• You’re applying to work at a non-profit organization or mission-driven company.
• You’re applying for an internship in a competitive field.
• You’re applying for a volunteer position at a charity or non-government organization.
• You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

• Dear Mr. Smith,
• Dear Dr. Singh,
• Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

• What kind of applicants are usually admitted to the program? 
• How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

• I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
• It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

• Full Name. Place your first and last name at the top of the page.
• Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
• Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
• Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
• Location. Adding your city and state/country is more than enough.
• Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

• Organization’s Name. Start with the name of the organization to which you're sending your application.
• Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
• Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
• Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

• A summary of who you are and what you do.
• Details about what you’re applying for and where.
• A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

• My passion for [field] started when [experience] . 
• I want to [join this organization] because [ motivation] . 
• I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
• I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
• [Organization or program] resonates with me because [specific reason] .
• What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

• Keep your motivational letter one page long.
• Use a clear structure with concise paragraphs to make your letter easy to skim.
• Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
• Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
• Include the date you wrote your motivational letter for an extra professional touch.
• Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
• Smoothly connect your thoughts through transition words.
• Proofread carefully for any spelling or grammatical errors.
• Include a professional closing line like "Sincerely" at the end of your text.
• Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

• Being research inclined
• Having a demonstrated passion for politics
• Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

• They know the history of the university and share the same values.
• They’re genuinely excited and passionate about the program and the school.
• They show what their qualifications are and how they’ll be a great fit for the program.
• They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

• A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
• Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
• Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
• The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
• Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
• Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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Home » Motivation Letter For PHD In Political Science: 9+[Best Samples]

Motivation Letter For PHD In Political Science: 9+[Best Samples]

Unlocking the door to a Ph.D. in Political Science is no ordinary feat; it’s a journey laden with challenges and intellectual triumphs. Picture this: Your motivation letter, a powerful key that could swing wide the gates to academic excellence. In this blog post, we’ll decode the art of crafting an irresistible Motivation Letter For PHD In Political Science, a testament to your passion, purpose, and unwavering commitment.

In the realm of academia, your motivation letter acts as a beacon, guiding admission committees through the labyrinth of your aspirations. It’s not just words on paper; it’s your narrative, your manifesto for change. Join me on this expedition as we delve into the nuances of constructing a motivation letter that doesn’t just open doors but creates them.

Ready to infuse your application with the dynamism it deserves? Let’s sculpt your words into a masterpiece that resonates with purpose. Your Ph.D. in Political Science awaits—let’s craft a letter that sparks the journey.

Table of Contents

Key Components of a Strong Motivation Letter For PHD In Political Science

• 1. Introduction – Setting the Tone: Open with a compelling narrative, capturing the essence of your academic journey and political passions. Establish a strong connection with the reader, drawing them into your unique story.
• Clear Articulation of Purpose: Clearly state your purpose for pursuing a Ph.D. in Political Science. Define your research interests, emphasizing the contribution your work could make to the academic field and society at large.
• Research Alignment: Demonstrate a profound understanding of the program and showcase how your research interests align seamlessly with the department’s objectives. Illustrate how your presence would enhance the academic community.
• Previous Achievements and Experience: Highlight relevant academic and professional achievements that underscore your suitability for the Ph.D. program. Emphasize experiences that have shaped your research perspective and academic prowess.
• Future Impact and Contribution: Conclude by outlining the potential impact of your research. Illustrate how your contributions could advance political science and hint at the broader positive changes your work might instigate. Invite the reader to envision the transformative journey ahead.
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Motivation Letter For PhD in Political Science:

Motivation letter for phd in political science example:.

Sample Motivation Letter For PhD in Political Science:

Motivation letter for phd in political science template:.

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Motivation Letter For Political Science:

Short Motivation Letter For PhD in Political Science:

• 9+ Best Motivation Letter For PHD In Law: [Editable Samples]
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Do’s and Don’ts of Writing an Impactful Motivation Letter for PhD in Political Science

Do’s:

• Showcase Research Alignment: Demonstrate a deep understanding of the program and highlight how your research interests align with the department’s objectives, showcasing a clear connection between your goals and the academic environment.
• Personalize Your Narrative: Craft a unique and personal story that intertwines your academic journey with your passion for political science. Let your personality shine through, making your motivation letter memorable and distinct.
• Emphasize Contribution: Articulate not only what you aim to gain from the Ph.D. program but also how your presence will contribute to the academic community. Showcase a genuine eagerness to engage, collaborate, and enrich the scholarly environment.

Don’ts:

• Avoid Generic Statements: Steer clear of clichés and generic statements. Instead, focus on specific experiences and attributes that set you apart. Generic content can dilute the impact of your motivation letter.
• Neglect Tailoring to the Institution: Don’t submit a generic motivation letter to multiple institutions. Tailor each letter to the specific attributes of the program and faculty at the university you’re applying to, demonstrating a genuine interest in their offerings.
• Overwhelm with Details: While it’s crucial to showcase your accomplishments, avoid overwhelming the reader with an exhaustive list of achievements. Keep the focus on key experiences that directly relate to your research interests and the Ph.D. program.

Final Thoughts:

In the labyrinth of job applications, a well-crafted motivation letter serves as your beacon, guiding employers through the maze of qualifications. As we explored the nuances of composing a motivation letter for a Ph.D. in Political Science, one thing became evident – it’s not just a document; it’s your narrative, your chance to captivate decision-makers. Remember, it’s not about showcasing a laundry list of achievements but about revealing the story behind those achievements, the passion that propels your academic pursuits.

Tailoring your motivation letter to the specific job or program is akin to fitting a key into a lock – precision matters. Each word should resonate with the ethos of the institution or the expectations of potential employers. As you embark on the journey of crafting your motivation letter, ponder not just what you can gain but what you can contribute. It’s a symbiotic relationship, a dance between your aspirations and the unique offerings of the program or job you’re applying for.

In closing, let this be more than advice; let it be a catalyst for action. Take a fresh look at your motivation letter, infuse it with the essence of your journey, align it with your dreams, and witness the transformation. The path to your dream job begins with a letter, a letter that not only captures attention but lingers in the minds of decision-makers. Revise, refine, and step confidently into the next chapter of your academic or professional journey. Your words have power; let them pave the way to your aspirations.

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The KTH International Student Blog

Follow the daily life of KTH students

Apply to KTH: how to write a convincing cover letter

Hej everyone! In today’s post, I will give you some tips and tricks to write a convincing cover letter (or “letter of motivation”) to apply to KTH, since drafting one may be challenging if you’re not used to writing in English or have never written something like that before. You can find out whether you are required to present a cover letter by checking out your programme’s  requested documents . 

Keep it structured and straight to the point

When it comes to cover letters, you have to treat them like proper English texts. As such, they should have a rigorous structure: an introduction, a couple of main paragraphs, and a conclusion. Remember: every section must have its purpose. For instance, you may want to use one paragraph to state why you’re writing, then talk about your past experiences, what made you choose KTH or why you chose that specific programme, and then conclude by summing all up and thanking the reader. Also, don’t forget to use the right tone in your letter: it is a formal document and while it may be okay to put some irony here and there, maintaining a respectable tone is still very important. Finally, keep your letter relatively brief: some courses indicate a maximum number of words you should not exceed but, generally, try never to write more than one page – focus only on what’s  really  important!

Realistically show your motivation

When writing a cover letter, what matters the most is to transmit to the audience your motivation and make them understand what is pushing you to study at KTH. However, to be persuasive, you shouldn’t limit yourself to the classical “I’ve always dreamt of being admitted to KTH” or “Being an Aerospace Engineer has always been my dream”. Instead, you should show that you’re actively interested in what you are about to study. You have always wanted to study at KTH? Then you should talk about how KTH ideals reflect yours, proving that you’re actually involved and informed about the university. And if being an Aerospace Engineer has always been your dream, what did you do to make it your reality? Have you been involved in any extracurricular activity? Do you read a particular magazine? Do you like watching airshows? In general, you should not only say what your dream is but also show what you’re concretely doing to realise it.

Get informed on your programme

Showing that you’ve done your homework and you’re informed about what the programme entails may come in handy to prove your active interest in what you want to study and KTH. Also, it is particularly useful if you do not know what to write in the cover letter – e.g. when talking about how your experience would make you the perfect fit for that specific programme. Knowing where to focus in your letter will help you make it straight to the point and down-to-earth.

Tell your personal story

People love hearing personal stories! When talking about your motivation and past experiences, why not use a story to tell the audience something more about yourself, your past, or what made you choose to study what you study? Sharing a personal anecdote may help you give your cover letter a pleasant feeling of uniqueness and personal touch that, in the end, may make the reader remember you.

That’s all for today. If you have any other suggestions or if you have any questions, feel free to leave a comment below!

Also, check our last posts on  how to write a good curriculum  and  portfolio  and stay informed on our upcoming  webinars !

See you at the next post!

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2 thoughts on “Apply to KTH: how to write a convincing cover letter”

Thank you so much. This will really help me with my applications. This is very helpful.

Thank you Oyagah! We wish you the best of luck with your application 🙂

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Application for doctoral studies

There is no central admission or application office for doctoral studies at HHU. The application procedure varies depending on whether you are applying for an individual doctorate or a structured doctoral programme.

A successful application for an individual doctorate at HHU involves the following steps:

1. Check the admission requirements for doctoral studies at HHU:

Before applying for a doctorate at HHU check if your university education fulfills the requirements for admission. Normally you need to hold an excellent master's or diploma degree in the appropriate field. In some faculties it is possible to get accepted for doctoral studies with a bachelor's degree (e.g. Faculty of Mathematics and Natural Sciences). Starting a doctorate with a bachelor's degree often requires participation in specific training courses parallel to the doctoral research. In most faculties a  good command of either English or German is a requirement for starting doctoral studies. Further information on the approval of your former university education can be found here .

2. Specification of your PhD research topic:

For an individual doctorate, you need to specify your own PhD research topic or apply for a specific research topic offered by a professor. It is very important to identify your research interests beforehand. The next step is to find a professor at HHU who is willing to supervise your thesis. Not only is the supervision of a doctoral thesis an individual agreement between the doctoral student and the supervisor, it is also a prerequisite for the conduction of a doctorate. Information on the different research areas at HHU can be found at the websites of the different faculties, departments and institutes. In addition, it can be helpful to check whether your home university has scientific contacts or is a partner university of HHU. International scientific conferences are also a good place to make contact with professors from HHU.

Information on openings for PhD positions and scholarships at HHU can be found at the HeRA-Jobportal .

3. Contacting potential supervisors:

Before contacting potential supervisors make sure you have thoroughly acquainted yourself with the research topics pursued at their institutes. The better you are informed the higher are the chances of a positive feedback. A personalized cover letter stating your motivation to work on the specific research topic is very important in Germany. Sending bulk emails to potential supervisors makes an extremely negative impression. Attach a short summary of your planned research project and a good structured CV providing information about your education and professional competence. In addition make clear, if you can finance your thesis yourself or if you would like to get funding through the research institute. In case you are applying to a specific research topic offered by a professor (open position), instructions for the application deadline and procedure will be given. Follow the instructions carefully because normally only complete and timely submitted application documents will be accepted.

4. Financing of the PhD thesis:

In good times before starting your PhD thesis you need to take care about the financing. Application times for individual scholarships can take several months. Information on scholarships and PhD funding at HHU can be found here.

For applications to structured graduated programmes its advisable to inform yourself about the various programmes in good time before graduation, since usually there are application deadlines for admission. 

A successful application for a doctorate in a structured programme at HHU involves the following steps:

1. Check the requirements for admission to the specific graduate programme:

Before starting to apply for a specific programme check if your university education fulfills the requirements for admission. Normally, you need to have an excellent Master's or Diploma degree of the appropriate field. In some graduate programmes you can also get accepted with a Bachelor's degree. Starting a doctorate with a Bachelor's degree often requires participation in specific training courses in parallel to the doctoral research. Normally, a good command of either English or German is a requirement for acceptance. Detailed information on the admission requirement are given on the  individual graduate programmes websites.

2. Applications for graduate programmes:

Information about the application process and the required application documents can always be found on the website of the respective programme. Often there are specific application forms. Follow the given instructions carefully because normally only complete and timely submitted application documents will be considered.

In general make sure you have thoroughly acquainted yourself with the research topics pursued within the graduate programme. The better you are informed the higher are your chances of a positive feedback. A personalized cover letter stating your motivation to work on the specific research topic is very important in Germany. Sending bulk emails to the admission offices makes an extremely negative impression. 

An overview of all structured graduate programmes at HHU is given here .

3. Financing of the PhD thesis

Normally, programme specific scholarships or jobs secure funding of the doctorate at least for three years. Further information on available scholarships or job offers can be found at the individual graduate programmes websites or at the HeRA job portal .

In case you have your own funding by a scholarship and the topic of your thesis fits to the research focus of a structured programme, you can apply for association.