how to reject phd offer

Writing a Graduate School Rejection Letter

Declining a Grad School Offer

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If you were accepted to a school that you no longer wish to attend, you'll have to consider writing a graduate school rejection letter . Perhaps it was not your first choice, or you found a better fit . There's nothing wrong in declining the offer—it happens all the time. Just make sure to take action and be prompt in your response.

Tips on Declining a Grad School Offer

Here are a few things to keep in mind:

• Respond soon: Once you know the school is out, do not delay. Once you give up your spot, it may open up for someone else who really wants to attend that college or university. Plus, it looks bad not to respond at all—especially because the admissions committee devoted their time to evaluating your credentials .
• Keep it short:  You don't owe the university or college an explanation; just politely and briefly decline the offer (see the template below for wording ideas).
• Thank them: You may want to thank the admissions committee for their time. You never know when you may encounter one of the members during your career, so keep it nice.
• Don't disclose more than you need to:  You are not responsible for telling the school which college or university you will be attending. They may ask, but likely not. 
• Check it off:  You may not need to write a letter at all—some universities and colleges let you check a box declining their offer or do it with a few clicks online.

Thanks, But No Thanks

After you are done carefully considering all of your options and you're ready to decline the offer, how exactly do you word it? Responding with a short grad school rejection letter will do. This can be an email or a printed letter.

Try something along the lines of the following.

Dear Dr. Smith (or Admissions Committee):

I am writing in response to your offer of admission to the Clinical Psychology program at Graduate University. I appreciate your interest in me, but I regret to inform you that I will not be accepting your offer of admission. Thank you for your time and consideration.

Rebecca R. Student

Remember to be polite. Academia is a very small world. You likely will encounter faculty and students from that program sometime during your career. If your message declining the offer of admission is rude, you may be remembered for the wrong reasons. 

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How to nicely decline PhD offer?

By seashells963 March 19, 2015 in Decisions, Decisions

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seashells963

I need advice about what to write in a letter declining an offer. I visited the school and everyone was extremely nice. The advisor of the program organized my whole visit. He found a grad student for me to stay with, took care of my meals, made two full days of meetings with the students and faculty, set up a tour of the campus and town for me and even got me a ticket to attend a show with a current student. He also took care of securing me a strong funding package that I learned from my visit few receive.

My visit was awesome, but the program doesn't fit for me. Mostly, it's the cost of housing and not enough research opportunities.

I feel bad so much effort was put into my visit and I want to write a nice letter declining the offer. What should I say or include to express my appreciation, but nicely decline?

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"Thank you for the offer. After careful consideration, I have decided to attend a program that is a better fit for my research interests. I look forward to seeing you at (disciplinary conference) in the years to come. Sincerely, XXX"

random_grad

I was in the same situation. Imitated those rejection letters unis send to us:

1. politely inform of decision and do tell which other school you chose

2. decision was very difficult etc, + tell how good the school you're declining is, what you liked about it etc

3. express interest in future collaboration and such

Also, write a more personalized message to the prof(s).

imo doesn't hurt to be a bit more personalized in a case like this, as they spent so much of their time for you - might as well spend some time for them

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How To Decline A PhD Offer: Reject A PhD Offer Politely

Many people spend a lot of time and effort to apply for a PhD position, only to face the tough decision of having to reject it. These can happen for multiple reasons, many beyond our control. The key is how to decline a PhD offer politely?

You can craft an email or letter to the admissions officer. In your letter:

• Mention your decision to decline the offer
• Explain briefly the reasons
• Keep the doors open for future opportunities
• Offer your place to other candidates

In this post, we explore how to decline a PhD offer politely. Also, use out rejection letter template, should you ever found yourself needing to reject any PhD offers.

Reasons People May Not Be Ready To Start PhD Study

It may be odd to think about rejecting a Ph.D. offer, after going through a rigorous application and interview process. However, different people may have different reasons here.

Perhaps some of these may ring true to you too:

Mistake In Research Interests

You’ve gone through the arduous process of applying, only to realize that the program’s focus doesn’t align with your evolving academic curiosity. 

It’s not just about getting into a Ph.D. program; it’s about finding the right fit for your research ambitions.

Politely declining the offer, while appreciating the faculty’s time and consideration, keeps the door open for future collaboration that’s more in line with your interests.

Funding Issues

Funding plays a critical role, too. Even if an institution offers you a position, the financial package might not fully support your needs.

Whether it’s a lack of a fully funded offer or the cost of living in the program’s city, financial constraints are a valid reason to decline. 

Be honest when informing the university about this, you never know if they may even consider offering you a more generous financial support to bring you onboard.

Personal Life Situation

Life circumstances can also prompt a decision to decline a Ph.D. offer. Personal responsibilities, health issues, or significant life events might not make pursuing a Ph.D. at this time feasible.

In such cases, letting the potential advisor know of your predicament asap may help.

Also, instead of a downright rejection, consider asking for a postponement instead. Ask if you can say, start a year later so you have time to sort out your personal matters first.

Environment & Culture

The academic environment and culture of the prospective grad school are crucial too. After interacting with potential advisors and current grad students, you might find that the environment isn’t conducive to your success.

It’s important to navigate these waters carefully, and if the fit isn’t right, it’s okay to decline the offer of admission, ensuring to keep things polite and professional. You do not want to end up suffering in your PhD studies.

You have Multiple Offers

Having multiple offers from various institutions can lead to the tough choice of rejecting some. After careful consideration, you might decide another program is a better fit for your research interests and career goals.

In all these situations, the key is to communicate your decision gracefully and appreciate the opportunity given, while also making it clear why you’re choosing a different path.

This approach not only shows respect for the individuals and institutions involved but also ensures you navigate the academic field with professionalism and integrity.

How To Decline A PhD Offer, Politely

When the time comes to decline a Ph.D. offer, doing so with grace and professionalism is paramount.

You’ve received an offer of admission from a graduate school, but after careful consideration, you decide it’s not the right fit. Perhaps another program aligns better with your research interests, or maybe personal reasons dictate your decision. 

Craft A Letter / Email

Start by crafting a polite letter or email to the program coordinator or your potential advisor. This correspondence is your opportunity to express gratitude for the offer and the time invested by the faculty during the interview process.

Begin your letter with a thank you, acknowledging the opportunity to join their esteemed institution and the effort taken to consider your application.

Explain Your Reasons

In your message, be clear but concise about your decision to decline the Ph.D. offer. There’s no need to delve into exhaustive details, but offering a brief explanation can be courteous.

You might mention that you’ve accepted an offer that’s a better fit for your current research direction or personal circumstances. This transparency can help maintain a sense of mutual respect and understanding.

Offer Your Place To Other Candidates

It’s also important to inform the institution asap, allowing them to extend the offer to another candidate. Ph.D. programs often have waitlists, and your prompt decision can significantly impact another prospective grad student’s future.

Just because you are not ready to start, does not mean you can deny others the opportunity. Be gracious and generous.

Keep The Doors Open

While declining an offer, use language that keeps future doors open. Academia is a small world, and you never know when paths might cross again.

Expressing your hope for potential collaboration in the future or your desire to stay in touch can foster goodwill.

Remember, declining a Ph.D. offer is a common scenario, and most faculty understand that multiple factors influence such decisions. They appreciate a candidate who communicates their decision gracefully, as it reflects a level of professionalism and respect for the process.

Be Prepared For A Reply

After sending your letter or email, be prepared for a reply. Some programs might ask for feedback or inquire if there’s anything they could do to change your mind.

In these cases, remain polite and reiterate your decision firmly but kindly. It may be very unprofessional to first reject, only to retract the decision. It often means additional work for the admissions team in the university, and leaves a bad impression on your professionalism.

Template Email / Letter To Decline a PhD Offer

Sometimes, it can be a bit hard to try to craft an email or letter from scratch, based on all the advise you found.

Here’s one template that you can use to write your rejection email and letter:

Subject: Grateful Acknowledgment of Ph.D. Offer – [Your Full Name]

Dear [Advisor’s Name/Program Coordinator’s Name],

I hope this message finds you well. I am writing to you today with a deep sense of gratitude for extending to me the offer to join the Ph.D. program in [Program Name] at [Institution’s Name].

The opportunity to engage with such a renowned faculty and contribute to the cutting-edge research being conducted at your institution is indeed an honor.

After considerable reflection and thorough consideration of my current circumstances and future aspirations, I regret to inform you that I have decided to decline the offer of admission to the Ph.D. program.

This decision was not made lightly, and it comes after evaluating various factors that are critical to my academic and professional journey.

I want to express my sincere appreciation for the kindness and support shown to me by you, the faculty members, and the admissions team throughout the application process.

The insights shared during our interactions have been invaluable, and I am genuinely thankful for the time and effort invested in reviewing my candidacy.

Although I have decided to pursue a different path at this juncture, I hold your institution and the work being done there in the highest regard.

I am hopeful that there will be opportunities in the future for us to collaborate or engage in academic endeavors that align with our mutual interests. As for now, please extend your offer to me to another candidate that you see fit. 

Thank you once again for this generous offer. I wish you and the [Program Name] continued success and hope to cross paths in the future under different circumstances.

Warm regards,

[Your Full Name] [Your Contact Information]

Decline An Offer To Enter Graduate School – Reject Politely

Declining a Ph.D. offer requires thoughtful communication that respects the time and effort of the program’s faculty.

A well-crafted, polite letter expressing gratitude, explaining your decision briefly is key. This approach ensures you part ways on good terms, maintaining professional relationships and demonstrating respect for the academic community. 

Remember, it’s not just about saying no, but how you convey your decision that makes a lasting impression.

Dr. JW Ong holds academic degrees, including a Ph.D. in Applied Linguistics from universities in New Zealand, Malaysia, and the UK. He started PhDPursuits.com as a way to share the experience he wish he would have had known before embarking on his PhD.

Kshitij Tiwari Ph.D.

Gracefully decline PhD offer

Deciding to pursue a PhD is a significant step in one’s academic journey and applying for PhD programs is an exciting, yet challenging journey. It’s a time when you’re inundated with possibilities, dreams, and the anticipation of delving deep into your chosen field. You meticulously craft your application, compile your impressive achievements, and cross your fingers while waiting for acceptance letters.

However, what happens when you receive not one, but multiple offers? That’s when the decision-making process becomes a little more intricate. Found your ideal offer in the mix but unsure about turning down the rest of the PhD offers? In this article, we will discuss how to go about turning down a PhD offer, politely yet promptly. We will go over some considerations before declining a PhD offer and look at some samples to help you craft your response, professionally.

Table of Contents

Reasons for declining a PhD offer

How to decline a PhD offer

How to decline a PhD offer after acceptance

Sample letter to decline PhD offer

Key takeaways.

Before we delve into the steps of declining a PhD offer, it is essential to reflect on your reasons for doing so. Here are a few common scenarios:

Change in Career Goals : You may have realized that pursuing a PhD is not aligned with your long-term career aspirations.

Financial Considerations : The financial commitments associated with a PhD program might be overwhelming, and you may have concerns about managing them.

Personal Circumstances : Unforeseen personal circumstances, such as family responsibilities or health issues, can affect your decision to pursue a PhD at this time.

Alternative Opportunities : You might have received an offer for another academic program or discovered a job opportunity that better aligns with your goals.

Lack of Fit : After careful consideration, you may have determined that the specific PhD program you were accepted into does not align with your research interests or academic goals.

Geographical Constraints : The location of the PhD program may not be suitable for your personal circumstances or preferences.

Work-Life Balance : You may have concerns about the demands and time commitment required for a PhD, and prefer to focus on other aspects of your life.

While this may not be an exhaustive list of reasons why one might need to decline PhD offers, it does highlight some of the most common reasons for doing so. Once you have made up your mind that you need to turn down some or all of the PhD offers, the next step is to formally communicate your decision. This involves being respectful and appreciative of the offer while clearly stating your reasons for declining. It’s important to maintain professionalism and leave open the possibility for future interactions with the institution or individuals involved.

How to decline a PhD offer?

When it comes to declining an offer from the graduate school, that too a PhD offer, candidates often tend to over think it. Know this, turning down PhD offers is very common because almost every candidate applies to numerous places and then based on several personal and professional parameters, have to make a final choice which means that have to decline the other offers.

How to decline a PhD offer after acceptance?

While declining an offer prior to acceptance is relatively easier, it gets a bit trickier once you have accepted it and things have changed leading you to decline a PhD offer after acceptance. While not totally uncommon, in this case, prompt response is even more appreciated because somebody else on the wait list might still stand a chance or the position would be left unfilled until the next hiring cycle.

Whether you are declining a fresh PhD offer or perhaps one that you have already accepted, you can use the template below to craft a professional email to turn down the PhD offer and depending on who you’ve had your communications so far, you can either address it to the Professor who would have been your potential advisor or to the admissions office. Usually you can find their postal address on their respective websites but you can drop that in case it proves to be difficult as this will be sent digitally anyways.

[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Today’s Date] [Professor’s or Admissions Officer’s Name] [Department or University Name] [University Address] [City, State, ZIP Code] Dear [Professor’s or Admissions Officer’s Name], I hope this message finds you well. I wanted to express my sincerest gratitude for the opportunity to join the [Program Name] at [University Name]. It has been a challenging decision, and I have deeply appreciated your guidance and support throughout the admissions process. After careful consideration, I have decided to not accept the PhD offer from [University Name]. This decision was not made lightly, and I want to emphasize how much I respect the [Program Name] and the exciting research opportunities it offers. However, after weighing my options and considering my personal and academic goals, I have chosen to pursue a different path that aligns more closely with my long-term aspirations. I want to extend my appreciation for your time and the resources dedicated to my application. Your understanding and the experience of interacting with [University Name] have been invaluable to me, and I am truly thankful for this opportunity. I would like to keep the door open for any potential future collaboration or interactions with [University Name], as I have great respect for the research conducted at the institution. I hope to find opportunities to work together in different capacities in the future. Once again, thank you for your understanding and consideration. I hope to cross paths with [University Name] in the future, and I wish the [Program Name] continued success in all its academic endeavors. Warm regards, [Your Full Name] [Your Phone Number (optional)]

Declining a PhD offer is a challenging but essential part of your academic journey. The ability to make informed decisions reflects your maturity and commitment to your field. Remember that your ideal program is out there, and turning down offers is a step toward the future you envision. When it comes to turning down a PhD offer from a graduate offer, just ensure to take a moment and consider the reasons for declining a PhD offer very carefully.

And, if you eventually make up your mind to decline PhD offers, be sure to do so promptly yet respectfully to keep the doors open for future collaborations because you never know when you might cross paths with these people again and in what capacity.

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How to Decline a PhD Offer with Grace and Professionalism

Deciding to decline a PhD offer can be a daunting and challenging task for any aspiring researcher. It may come as a surprise to some that accepting a PhD offer is not the only option, and sometimes the decision to decline can be the most suitable course of action. However, declining an offer should be done with grace and professionalism to maintain relationships and uphold one’s reputation in the academic community. In this article, we will discuss the various steps and strategies one can employ to gracefully decline a PhD offer, ensuring that the decision is communicated respectfully and thoughtfully to the concerned parties involved.

When it comes to declining a PhD offer, it is essential to recognize the significance of maintaining a positive and professional image. The academic world operates on a network of connections, recommendations, and collaborations, making it crucial to handle such matters delicately. While it may be tempting to simply ignore or reject an offer without much thought, taking the time and effort to decline with grace can have long-lasting benefits for both personal and professional growth. By following the strategies and suggestions outlined in this article, individuals can navigate the process of declining a PhD offer in a manner that preserves relationships and reflects their dedication and respect for the field of research.

Table of Contents

Assessing the Offer

A. evaluating personal goals and priorities.

When faced with the decision of whether to decline a PhD offer, it is crucial to take the time to assess your personal goals and priorities. Consider what you truly want to achieve in your academic and professional career, and whether the offered program aligns with those aspirations. Reflect on factors such as location, funding, research opportunities, and the potential for growth and contribution in your field of interest.

B. Considering the fit with research interests and program offerings

Another important aspect to consider when assessing a PhD offer is the fit between your research interests and the program offerings. Evaluate whether the program provides the necessary resources, faculty expertise, and research opportunities that align with your specific research interests. This alignment is crucial for a successful and fulfilling PhD journey.

Take the time to carefully review the curriculum, research centers or labs affiliated with the program, and the faculty members’ areas of expertise. Consider whether these align with your research goals and if they will contribute to your intellectual and professional development.

By thoroughly evaluating personal goals and priorities, as well as the fit with research interests and program offerings, you can make an informed decision about whether to accept or decline a PhD offer. Remember, declining an offer can open doors to other opportunities that might be a better fit for your academic and career aspirations.

ITimeliness of the Decline

A. promptness in communicating the decision.

When it comes to declining a PhD offer, timeliness is of utmost importance. Once you have made your decision, it is crucial to communicate it promptly to the institution. This allows them to proceed with their admissions process and potentially extend the offer to another candidate on their waiting list. Delaying your response could hinder both your fellow applicants and the program, as they may be left in a state of uncertainty and unable to move forward with their plans.

It is recommended to notify the program within a reasonable time frame, typically within two weeks of receiving the offer. This gives you enough time to carefully consider your decision without causing unnecessary delays for the institution. Remember that the faculty and admissions committee have invested time and resources in reviewing your application and making the offer, so it is respectful to respond in a timely manner.

B. Being mindful of others on the waiting list

In the PhD admissions process, many programs maintain a waiting list of qualified candidates as backup in case initial offers are declined. Being mindful of these candidates is essential when you are considering declining an offer. By promptly notifying the program of your decision, you allow them to extend an offer to the next deserving candidate on the waiting list.

Keep in mind that others may be eagerly waiting for a spot in the program, and your timely decline can help them secure their position. It is important to remember that the academic community is interconnected, and your actions can impact the journey of others. By being considerate of those on the waiting list, you contribute to maintaining a fair and respectful environment within the academic community.

Furthermore, by declining timely, you also show professionalism and respect towards the program and its selection process. It demonstrates that you appreciate the opportunity and want to ensure that the program can move forward smoothly in making admissions decisions.

In summary, timeliness of the decline is crucial to uphold professionalism and respect in the PhD admissions process. Being prompt in communicating your decision allows the program to proceed efficiently, potentially offering the spot to another deserving candidate. Additionally, it shows consideration towards your fellow applicants, who may be eagerly waiting for an opportunity. Keep in mind that a timely decline helps create a positive and supportive academic community.

**IPreparing Yourself**

Reflecting on reasons for declining the offer

Declining a PhD offer is not a decision to be taken lightly. Before sending that email, take the time to reflect on your reasons for declining the offer. It is important to be clear about your motivations and ensure that they align with your long-term goals and aspirations. Are there specific aspects of the program or research area that are not a good fit for you? Are there personal or professional commitments that make pursuing a PhD at this time impractical? By understanding your reasons, you will be able to communicate them effectively and confidently.

Ensuring a confident and well-reasoned decision

Once you have identified your reasons for declining a PhD offer, it is crucial to ensure that your decision is confident and well-reasoned. Take the time to evaluate your options and weigh the potential benefits and drawbacks. Consider alternative paths or opportunities that may be more aligned with your goals and interests. It is important to approach the decision-making process with a clear mind, free from doubt or uncertainty.

By conducting thorough self-reflection and analysis, you will be able to communicate your decision with conviction and professionalism. Remember, declining a PhD offer is not a reflection of your abilities or worth; it is simply a choice that best serves your individual circumstances.

In preparing yourself, it is also essential to manage any emotional or personal attachments that you may have formed during the application process. While it is natural to feel a sense of gratitude or excitement about being accepted into a PhD program, it is equally important to recognize that declining an offer is a valid choice that can open doors to new possibilities.

Consider seeking advice or feedback from mentors, faculty members, or trusted advisors to gain further perspective on your decision. Their guidance and insights can help validate your thinking and provide valuable input that may assist you in navigating this process with grace and professionalism.

By preparing yourself mentally, emotionally, and intellectually, you will be able to approach the task of declining a PhD offer with clarity, confidence, and professionalism. Next, we will explore the long-term implications of this decision and how to maintain positive relationships with faculty and institutions.

Thinking Long-Term

A. recognizing the potential impact on future applications.

Declining a PhD offer should be done with careful consideration of the potential impact it may have on future applications. While it is important to prioritize one’s personal goals and interests, it is also crucial to recognize that the academic community is relatively small and interconnected. Admissions committees often communicate and share information about applicants, and a poorly handled rejection could potentially tarnish one’s reputation.

It is important to approach the decline in a professional and respectful manner, as this will leave a lasting impression on the faculty and institution. Even if one is declining an offer from their top choice program, expressing gratitude and maintaining a positive tone in the rejection email can go a long way in preserving a good reputation in the field.

B. Maintaining positive relationships with faculty and institutions

Declining a PhD offer does not mean burning bridges with the faculty and institution. The academic community is built on relationships, and maintaining positive connections can open doors for future collaborations and opportunities.

Expressing genuine appreciation in the rejection email for the time and effort put into the application process, as well as any interactions with faculty or admissions staff, can help leave a positive impression. It is important to convey that the decision to decline was not made lightly and that the individual respects and values the institution and its faculty.

Additionally, expressing an interest in staying connected for future collaborations can demonstrate that the decision to decline is not personal, but rather a result of specific circumstances. This opens the possibility for maintaining a positive relationship with the faculty and institution, which could prove valuable in the long run.

By considering the potential impact on future applications and focusing on maintaining positive relationships, individuals can navigate the process of declining a PhD offer with professionalism and grace. It is important to remember that the academic journey is dynamic, and opportunities for growth and collaboration can arise from unexpected places.

Crafting a Polite and Gracious Email

Addressing the Recipient Appropriately

When declining a PhD offer, it is important to begin the email by addressing the recipient appropriately. Addressing them as “Dear Professor [Last Name]” or “Dear [Admissions Committee]” is appropriate and shows respect for their position and role in the admissions process.

Expressing Gratitude for the Opportunity

Expressing gratitude for the offer is an essential part of declining a PhD offer with grace and professionalism. Begin the email by thanking the recipient for their time and consideration, and for the opportunity to be admitted into their program. This demonstrates your appreciation for their efforts in reviewing and assessing your application.

Complimenting the Program and Faculty Members

Furthermore, taking the time to compliment the program and faculty members can leave a positive impression and show that you have carefully considered your decision. Mention specific aspects of the program that appealed to you, such as the faculty expertise or the research opportunities available. This will convey that your decision to decline is based on personal circumstances rather than any shortcomings of the program.

Highlighting the Difficulty of the Decision

Acknowledging the difficulty of declining the offer can help convey that your decision was not taken lightly. Express that you carefully considered all factors and deliberated on the implications before coming to this conclusion. This will demonstrate your professionalism and the respect you have for both the program and your own academic journey.

Explaining Reasons for Declining, Without Being Overly Detailed

When explaining your reasons for declining the offer, it is important to strike a balance between providing a concise explanation and maintaining professionalism. While you do not need to provide an exhaustive list of reasons, it is helpful to provide a general explanation that conveys that your decision is based on personal circumstances. For example, you may mention pursuing alternative opportunities that align more closely with your long-term goals or family considerations.

Maintaining a Respectful Tone Throughout the Explanation

Throughout the email, it is crucial to maintain a respectful and appreciative tone. Even if you have concerns or reservations, express them in a constructive manner that focuses on your own needs and priorities rather than criticizing the program or faculty. This will ensure that you leave a positive impression and maintain a professional relationship with the institution.

By following these guidelines and crafting a polite and gracious email, you can decline a PhD offer with professionalism and maintain positive relationships with faculty and institutions. Remember to proofread and review the email for impeccable grammar and seek input or feedback from mentors or trusted advisors before sending it. Ultimately, your ability to decline a PhD offer with grace demonstrates your maturity and professionalism as you move forward in your academic and career journey.

Being Respectful and Appreciative

A. complimenting the program and faculty members.

When declining a PhD offer, it is important to express appreciation for the program and the faculty members who considered your application. Highlighting the strengths of the program and the positive interactions you had throughout the application process can help maintain a respectful and appreciative tone in your email.

Begin by acknowledging the unique qualities of the program that initially attracted you. Mention specific aspects such as renowned faculty members, cutting-edge research opportunities, or a vibrant academic community. Take the time to reflect on how these factors contributed to your decision-making process.

Express gratitude for the time and effort put into reviewing your application, conducting interviews, or offering funding opportunities. Recognize the impact these individuals have on shaping future scholars and researchers, and convey your appreciation for the valuable experience gained through the selection process.

B. Highlighting the Difficulty of the Decision

Emphasize that declining the PhD offer was not an easy decision. Acknowledge the challenging nature of the choice and the careful consideration you gave to it. This demonstrates your seriousness and dedication to your academic and professional goals.

Explain that while you hold the program and its faculty members in high regard, after much deliberation, you have decided to pursue other opportunities that align more closely with your academic or career aspirations. By acknowledging the difficult decision and explaining your reasons, you portray yourself as thoughtful and respectful.

Remember to maintain a respectful and appreciative tone throughout your email. The goal is to convey your gratitude for the offer while respectfully declining it, rather than burning bridges or seeming ungrateful for the opportunity. By navigating this section with grace, you uphold a professional image and leave the door open for potential collaborations or connections in the future.

Providing a Concise Explanation

Explaining reasons for declining, without being overly detailed.

When declining a PhD offer, it is important to provide a concise explanation for your decision without going into unnecessary detail. While it is courteous to offer some insight into the thought process behind your choice, it is not necessary or appropriate to delve into every aspect of your decision-making process.

One approach is to focus on overarching factors that influenced your decision, such as personal goals or fit with research interests. Let the recipient know that you have carefully considered the offer and have determined that it does not align with your long-term objectives. Be prepared to provide a few key points that support your decision, but avoid being overly critical or negative.

Maintaining a respectful tone throughout the explanation

Throughout your explanation, it is crucial to maintain a respectful and professional tone. Remember that the recipient of your email likely invested time and effort into reviewing your application and making the offer. Express gratitude for their consideration and acknowledge the difficulty of the decision you are making. This will help to ensure that you leave a positive impression and maintain a professional relationship with the program and its faculty members.

Instead of focusing solely on why you are declining the offer, consider also highlighting any positive aspects of the program or faculty that stood out to you. For example, you could mention the program’s impressive reputation or the valuable insights you gained from interacting with faculty during the application process. This not only shows your appreciation for the opportunity, but also demonstrates your ability to constructively evaluate and discuss academic programs.

By providing a concise but thoughtful explanation for your decision while maintaining a respectful tone, you can decline a PhD offer with grace and professionalism. Remember, the objective is to respectfully decline while preserving positive relationships and leaving the door open for future collaborations or interactions.

Offering Alternatives, if Appropriate

A. mentioning other offers or opportunities that were accepted.

When declining a PhD offer, it is important to show gratitude and maintain a positive relationship with the program and faculty members. One way to do this is by mentioning any other offers or opportunities that you have decided to accept. This not only communicates your appreciation for their offer but also demonstrates that you have carefully considered your options and made a well-informed decision.

In your email, briefly mention the offer or opportunity you have accepted and explain why it aligns better with your personal and academic goals. Be sincere in your explanation, emphasizing that it was a difficult decision to decline their offer. It is important to express your appreciation for the time and consideration they put into reviewing your application.

B. Expressing an interest in staying connected for future collaborations

While declining a PhD offer may mean the end of your formal engagement with the program, it does not have to be the end of your relationship with the faculty and institution. Expressing an interest in staying connected for future collaborations shows your professionalism and leaves the door open for potential opportunities down the line.

In your email, express your admiration for the program and the faculty members. Highlight any specific research areas or ongoing projects that caught your attention and express your interest in potential collaboration or involvement in the future. This not only conveys your genuine interest in their work but also leaves them with a positive impression of you as a potential collaborator and asset to their academic community.

Remember, even if you are declining their offer, maintaining positive connections in the academic world can lead to unforeseen and valuable opportunities in the future. By expressing your willingness to stay connected and work together, you are showing your professionalism and commitment to your academic field.

Overall, offering alternatives in your email demonstrates your appreciation for the offer while also expressing your commitment to your own academic and personal goals. By mentioning other offers or opportunities you have accepted and expressing an interest in future collaborations, you are showing grace and professionalism in your decision to decline the PhD offer.

Proofreading and Reviewing

Ensuring impeccable grammar and professionalism in the email.

Once you have crafted a polite and gracious email to decline a PhD offer, it is crucial to proofread and review it thoroughly before sending. Careless mistakes or typos can detract from the professionalism of your message. Take the time to ensure that your grammar, spelling, and punctuation are impeccable.

Proofreading involves carefully reading through your email, line by line, to catch any errors or inconsistencies. Pay attention to the details, such as subject-verb agreement, verb tense consistency, and proper sentence structure. Use online grammar checkers or tools to help you identify any potential mistakes that you may have missed.

In addition to grammar, professionalism is key in your email. Double-check that your tone is respectful and considerate throughout. Avoid using overly casual language or slang. Make sure that your email adheres to proper email formatting, including salutations, sign-offs, and appropriate greetings based on your recipient’s position or title.

Seeking input or feedback from mentors or trusted advisors

Before hitting the send button, it can be beneficial to seek input or feedback from mentors or trusted advisors. These individuals can provide valuable insights and help you ensure that your email conveys your message effectively and professionally.

Share your email draft with someone who has experience in academia or professional communications. They can help identify any areas that need improvement or suggest alternative wording that may enhance the overall tone of your message.

Receiving feedback from others can also provide a fresh perspective and help you gain confidence in your decision. It allows you to address any potential concerns or doubts before sending the email, ensuring that you are presenting yourself in the best possible light.

Remember to consider any feedback or suggestions with an open mind, and make adjustments as needed. Ultimately, you want to make sure that your email reflects your genuine gratitude, respect, and professionalism in declining the PhD offer.

By taking the time to proofread and review your email, as well as seeking input from trusted advisors, you can ensure that your message is flawless and leaves a positive impression on the recipient.

Sending the Email

A. choosing an appropriate time to send the email.

When declining a PhD offer, it is important to choose an appropriate time to send the email. You want to ensure that the email is received in a timely manner and gives the recipient enough time to make alternative arrangements. It is recommended to send the email as soon as you have made your final decision, as delaying the communication can cause unnecessary anxiety for both parties involved.

Consider the program’s deadlines and timeline when deciding on the appropriate time to send the email. If there is a specific deadline for accepting or declining offers, make sure you meet that deadline or communicate your decision as soon as possible.

B. Confirming receipt or following up, if necessary

Once you have sent the email declining the PhD offer, it is a good practice to confirm receipt or follow up, if necessary. This helps to ensure that your message has been received and prevents any misunderstandings or delays in processing your decision.

If you do not receive a confirmation of receipt within a reasonable timeframe, consider sending a follow-up email politely asking for confirmation. This can help alleviate any concerns or doubts you may have about the status of your decision.

When following up, remember to maintain a respectful and professional tone. Thank the recipient for their attention and reiterate your gratitude for the opportunity they have given you.

Overall, sending the email to decline a PhD offer requires careful consideration of timing and a courteous follow-up. By conveying your decision promptly and confirming receipt, you demonstrate your professionalism and respect for the program and the individuals involved.

Moving Forward

A. accepting and embracing the decision.

After declining a PhD offer, it is important to accept and embrace the decision that has been made. Understand that this rejection does not define your abilities or potential as a researcher. The selection process for PhD programs can be highly competitive, and sometimes it simply comes down to factors beyond your control. Remember that there are numerous paths to success, and this rejection could lead you to new and exciting opportunities that you might not have considered otherwise.

It is completely normal to feel disappointment or frustration initially, but try not to dwell on these negative emotions. Instead, focus on the positive aspects of your academic career and the achievements you have already made. Remind yourself of your long-term goals and the steps you can take to reach them.

B. Maintaining a positive outlook and seeking new opportunities

While a PhD offer may not have worked out this time, maintaining a positive outlook is crucial. Use this experience as a learning opportunity and motivation to explore other options that align with your goals and interests. Keep an open mind and be willing to consider alternative paths, such as research positions in industry or other academic programs that may be a better fit.

Seeking new opportunities also involves networking and establishing connections within your field. Attend conferences, join relevant professional organizations, and engage with professionals who share your research interests. Building a strong network can lead to collaborations and future research opportunities.

Remember that the decision to decline a PhD offer should never dampen your enthusiasm for pursuing a career in academia or research. Focusing on your passion for knowledge and your commitment to making a contribution to your field will help you overcome any setbacks.

By accepting the situation and maintaining a positive outlook, you are better positioned to move forward and make the most of the opportunities that lie ahead. Embrace the journey, stay resilient, and continue striving for excellence in your chosen field. Ultimately, success comes not from avoiding rejection, but from how you bounce back and grow in the face of it.

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Your Study Abroad Guru

How should You Politely Decline an Offer from Grad School?

During the admission season, every grad school loses some percentage of the prospective PhD students regardless of ranking. Often students have multiple offer, and they choose one over the other. Thus, every faculty members loses out on some percentage of the potential mentees. Nobody can identify the obvious reasons for this type scenario . But, in general, either a better school or a better funding often influences such type decision.

There is nothing wrong in declining an offer — everyone has the right to seek the best, and so as you. So, if you accepted an offer from a grad school that you no longer consider to attend due to any circumstances, you should consider writing a formal letter to the admission committee regarding your decision.

Declining an offer from a grad school?

First, you need to keep in mind that you don’t owe an explanation to the grad school. Just politely and briefly decline the offer — even a single line would suffice. But, a nicely written letter will leave a good impression about you.

Respond immediately to the prospective supervisor:

Before starting any research project, the professor has to decide who will be working on that project and for how long. And, finding the right student for a project is not an easy task . So, if you just decided to reject an previously accepted offer, you must inform the Professor ASAP so that s/he can start looking for another candidate.

Respond shortly:

You are not bound to give them any explanation if you reject an offer, neither you are responsible for telling them which school you will be attending. They won’t ask, and you don’t have to say anything.

Thank them:

You may want to thank the professor or the admission committee for considering you for their program. You never know when you may encounter the professor or one of the members during your career, so always keep it nice.

Before you decline:

Before you decide to reject an offer from a grad school, make sure you evaluate all other offers. Also, try to get a feedback from the grad student about the lab, or professor or school. Once you made your decision, you can just respond with a short letter as follows:

Dear Professor Calculus,

Thank you for your offer to join your lab. Although I was very flattered to get a chance to work with you initially, I have decided to attend another school. I do so appreciate your help, and I’m sure you will have someone else who will be very glad that I declined the offer. I am mailing the admission form today with my formal declination. If you have any further questions, please do not hesitate to call. Sincerely,

Faculties are used to this type of situation, it’s not a big deal. Being nice and frankly classy and sending a nice letter like this always leaves a good impression. Academia, especially grad school, is a small world, and it is likely that you will meet the faculty from that program sometime during your career. So, you will obviously want yourself to be remembered as a nice person.

Disclaimer: No A.I. was used to generate any portion of this content.

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Respond to an offer.

On or before your decision date, you should verbally inform the employer of your decision. Follow up with a well-written confirmation letter.

Accepting an Offer

Express your enthusiasm to be joining the organization, and reiterate salary, start date, and position title. Specify when you will meet any conditions of employment, such as completing a medical exam or providing required documents.

Sample Acceptance Letter

634 Oak Avenue Ithaca, New York 14850 April 30, 2010

Peggy Hayward, Director of Marketing Associated Shops 312 Fifth Avenue New York, New York 10122

Dear Ms. Hayward:

I am pleased to confirm my acceptance of your offer to join Associated Shops as Assistant Product Manager. As we discussed in our telephone conversation yesterday, I will begin work on June 15 at an annual salary of $58,750 and will complete a medical examination before the start date. I look forward to receiving a written confirmation of the offer and benefits package.

In the event that you need to contact me before June 15, please note that I can be reached at 914-555-3210 from May 30 through June 14.

Thank you again for your consideration and help during the interview process. I greatly appreciated your informative and personal approach.

Sincerely yours,

(SIGNATURE) Marla Linsky

Declining an Offer

Thank the employer for extending you an offer. Explain that you are accepting an offer that better matches your needs or desires at this time. Keep the door open for future associations with the firm.

Sample Declining Letter

321 Buffalo Street Ithaca, New York 14850

March 28, 2010

Barry Boscone Research and Development Director Triton Industries 1234 Eastman Avenue Rochester, New York 13688

Dear Mr. Boscone:

Thank you very much for offering me the position of Researcher at Triton Industries. After considering this opportunity carefully, I have made a difficult decision not to accept your offer. I believe that at this point in my career another position I have been offered fits more closely with my career interests and goals.

It was a pleasure meeting you and members of your staff. I appreciate the time you spent with me and the consideration you extended to me.

(SIGNATURE) David Squires

I was rejected by every PhD program I applied to. This year, I got into my top choice.

This article was written by Honors College Alum, Levi Vonk for Quartz. It can be found in its entirety here .

Around this time last year, I was reading my final rejection letter from the University of California-Berkeley. It wasn’t much of a surprise. By the time the email appeared in my inbox, four other universities—Yale, Princeton, Harvard, and the University of Pennsylvania—had already denied me admittance into their anthropology PhD programs. But Berkeley’s letter particularly stung. Their committee claimed that I was “a strong candidate,” and they were certain I had “already received offers from many other strong programs.” I won’t lie: Tears were shed.

Perhaps I’d been overconfident, but the string of rejections caught me off-guard. During the application process, I’d felt as if I had my bases covered: A full scholarship during my undergraduate studies as an honors student, a master’s degree in anthropology, a year of research under my belt while on a prestigious Fulbright fellowship. One of my letters of recommendation had been written by a MacArthur genius. I’d thought I was a shoo-in. Where had I gone wrong?

The simple answer: I’d overestimated the odds of acceptance. In recent years, the number of applications to graduate schools has swelled while the pot of money available to them, especially to applicants outside of the hard sciences, has shrunk . Harvard’s Department of Anthropology, for example, receives over 250 applications each year , but only has spots for fewer than 10 students. That’s around a 4% acceptance rate. Other departments are even more exclusive—not necessarily because they desire to be, but because they lack the resources (including both funding and faculty) to admit more people.

I knew that, with my ultimate goal of becoming a tenured professor, I needed to reapply again next year. So I decided to swallow my pride, reach out to people I knew in PhD programs, tell them about my rejections, and ask for help reapplying. Here are the top five tips that can make all the difference—whether you’re applying to a PhD program, a law school, a medical school, or a terminal master’s program.

1) Current graduate students often know just as much about the application process as professors.

Getting professors’ advice is clearly important—but current graduate students are often better able to give you concrete advice, as they are on similarly low rungs of the academic ladder. That MacArthur genius who wrote my letter of recommendation? He’s over 70, and although he’s a brilliant academic, today’s grad student struggle is completely alien to his experiences half a century ago.

My second time around, I rang up my friend Stephanie, a doctoral student in Duke’s anthropology department. Her advice was invaluable because she’s plugged into what is expected of students today. She advised me about the current dynamics of her department, how much funding was available, and what kinds and quantities of students are accepted into the program each year. She also passed along her own admissions essay, which was an invaluable template. If you don’t know any current graduate students, try contacting students at the universities to which you want to apply (there is usually a list of current students on a department’s webpage).

2) Expand your school pool, but not at the expense of your savings account.

There is a decent chance you will not be accepted into any of your top three programs—not because your work isn’t top-notch, but because there is a flood of applicants for an increasingly limited number of positions. During my first application process, I applied to universities more for their name recognition than for my actual knowledge of their research. My second go-round, I realized that most of the schools to which I applied—Yale, Penn, and Princeton—really didn’t align with my own interests. Other departments were leading research in work I was more interested in, even if they didn’t have the same name recognition.

Deciding exactly how many schools to apply to can be tricky. The consensus I received from current grad students is that you should choose between five and 10 programs, with the hopes you will be accepted into more than one and be able to compare financial offers. I applied to 10 programs to be safe, which was extremely costly—I spent over $1,500 on application fees, transcripts, and sending out my GRE scores. If you haven’t already taken the GRE, tack on an extra $300. Looking back now, applying to 10 programs was overkill. I should have saved myself at least $500 by narrowing my search to my top six schools.

While you shouldn’t pick the grad schools you apply to based on names alone, it’s also important to take program rankings into the equation. Finding a job in academia is harder than ever, and while you can certainly excel at a program with less name recognition, it’s likely that a degree from your 10th-choice school will be less impressive on the job market.

3) Start working on your application even before it’s officially released.

Universities usually open their application portals in September, but you can begin writing drafts of your application essays and contacting professors before then. The earlier you contact a faculty member, the fewer students they have already spoken with, and the more likely it is they will remember your name when admissions time rolls around.

My first time applying, I didn’t buckle down on applications until October, and I even waited to reach out to some professors in the programs I was applying to until December—just weeks before the application was due. Obviously, they didn’t respond.

This time around, I began contacting potential faculty members in June, about six months before the application deadline. Only contact a professor once you have something concrete to say or ask. A vague introduction that asks, “Is this program a good fit for me?” will probably be met with eyerolls—that’s something only you can decide, not a professor you’ve never met before.

Instead, simply write a three to four sentences outlining your work and why you’re interested in working with them in particular. Asking faculty members what kinds of dissertations and projects they have supervised in the past will also help you get a feel for how they mentor graduate students and if you think you’ll click.

4) Speak the language of your department.

Once you have identified your potential programs and the faculty members you want to work with, it’s time to tailor each individual application to the department to which you’re applying. Does the department have a special research center you’re interested in, or have they pioneered a particular form of research? Mention it, and explain how it can help your studies.

Be sure to be specific in discussing why you are choosing the department, and especially which faculty you want to work with and why. Reading faculty’s research—and reading a whole lot of it—is the only way to gain a real sense of which intellectual questions particular departments are trying to tackle, and which professors’ work most closely interlinks with your own academic interests. This kind of reading also helps you understand how the field is interrogating certain problems, and the kinds of terminology you should be using—or at least alluding to—in your essay.

5) Your application essay shouldn’t have answers—it should ask questions.

Admissions committees don’t expect you to have all the answers in a given field. That’s why you’re applying to grad school, after all. But they do expect you to have smart questions. The age-old adage of identifying “a gap in the literature” has become trite in recent years. Instead, ask concise, thoughtful questions about your area of interest, and explain how you hope to go about investigating them. This implicitly demonstrates that not only do you know there is a gap in the literature, but you have a plan about how you will fill that gap.

Admissions is a crapshoot

Even following all of these steps is no guarantee of hitting the grad school jackpot. The reality is that even the best applications are frequently passed over by universities. Acceptance always involves some degree of luck. As one professor at Harvard told me after I had been turned down, “I am not at all sure that the reason for your not getting in was entirely your fault. My view is that it was primarily due to the fact that the applicant pool was very large and the number of places allowed to us very few. To give an example: We had at least seven Africanists who could have expected to be accepted at any first-rate university in the USA. We were only permitted to admit one. As a result of the very low acceptance ratio, the process has a high level of serendipity to it.”

So if you get turned down, don’t get discouraged. On one hand, it may be a blessing in disguise. Grad school certainly isn’t for everyone. As the most educated generation in American history hits the workforce, employers have a glut of qualified snake people to choose from—and a graduate degree doesn’t necessarily have the same luster it once did. Sometimes the best grad school option is foregoing a degree entirely in favor of gaining more practical work experience.

But if you believe you need a graduate degree to achieve your goals, the only option is to keep knocking at the door. Each round of applications provides the opportunity for you to better articulate your goals, qualifications, and why you belong in the program.

This year, I was accepted into three top anthropology PhD programs—including my first choice, UC-Berkeley, where I received a fellowship that fully funds my studies and includes a generous stipend. After attending Berkeley’s prospective students weekend, I happily accepted their offer. While on my visit, one professor said my application had made him exclaim aloud, “We have to have him!” What a difference a year can make.

Follow him on Twitter @VonkLevi .

2 Responses to I was rejected by every PhD program I applied to. This year, I got into my top choice.

Thank you for writing this article. I needed to read this.

I was just rejected from all four of the programs I applied to. This gives me so much hope. Thank you!

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Your chance of acceptance, your chancing factors, extracurriculars, rejecting college offers: how to do it politely.

Hey all! I'm fortunate to have multiple college acceptances, but I'm unsure how to reject the colleges I've decided not to attend. What's the proper etiquette for declining their offer of admission?

Congratulations on your college acceptances! It's great that you're being considerate when it comes to declining offers from the colleges you won't be attending. It's generally a simple and straightforward process. Here's a step-by-step guide on how to do it politely:

1. Check the college's portal: Most colleges have an online portal where you can accept or decline their offer of admission. Log in to the portal and find the option to decline the offer. It's usually a simple button labeled "Decline" or something similar. Just click the button, and you're done.

2. Write an email (if required): If the college doesn't have an online option for declining their offer or if you'd like to add a personal touch, you can send an email to the admissions office. Keep it brief, respectful, and to the point. Here's a sample email template you can use:

Subject: Declining Offer of Admission – [Your full name]

Dear [Admissions office or specific person, if known],

I hope this email finds you well. I am writing to express my appreciation for the offer of admission to [College name] for the [semester/year]. After careful consideration, I have decided not to accept this offer.

I want to thank the admissions committee for their time and effort in reviewing my application, and I am grateful for the opportunity to consider attending [College name]. It has been a difficult decision to make, but I believe it is the best choice for me at this time.

Once again, thank you for your offer and I wish [College name] continued success.

[Your full name]

[Application ID, if applicable]

3. Keep it professional: It's essential to remain respectful and appreciative in your communication. Remember that declining an offer is a normal part of the process, and colleges expect that not every accepted student will attend.

By following these steps, you'll be able to politely decline college offers without burning any bridges. Good luck with your college journey!

About CollegeVine’s Expert FAQ

CollegeVine’s Q&A seeks to offer informed perspectives on commonly asked admissions questions. Every answer is refined and validated by our team of admissions experts to ensure it resonates with trusted knowledge in the field.

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Your graduate job offer - how to accept or decline

Claire Farrugia

Last updated: 22 Jun 2023, 13:20

As a graduate seeking your first full-time role, you might be unsure what to do when offered a job. Here is what to say and what not to say when accepting or declining a job offer.

How to accept a job offer

Firstly, remember that you don’t have to accept the job straight away, no matter how excited you are about it. It’s perfectly fine to take a day or so to confirm that it’s the right role for you and what it would mean in practical terms – for example, if you’d need to relocate. This is especially important to do if you have (or are waiting for) offers from other employers. You shouldn’t decline an offer after you’ve accepted it, as you are entering into a legal contract with the employer by accepting it, whether verbally or in writing. If you’re not sure it’s always better to take your time than rush into accepting.

People do react differently to receiving a job offer and there’s no ‘right’ way to accept – although the one thing recruiters love to hear is genuine excitement. Be sure to thank them for the offer and convey your enthusiasm: this is a chance to get your graduate career with this employer off to a great start.

How to accept a job offer over the phone

Whether you accept the offer immediately or call the recruiter back later, your response might go something like: ‘Thank you. That’s great news. Yes, I’d like to accept the job offer and I’m looking forward to starting.’

How to accept a job offer over email

Alternatively, you might prefer to send an email instead of calling the recruiter back when you have made your decision. Although phoning feels more personal, recruiters really don’t mind which form of communication you use to accept a job offer. If you choose to email, keep it short and professional. You could use the following as a template:

Subject line: Acceptance of job offer – [your name]

Dear [recruiter’s name],

Thank you for offering me the role of [job title]/ a place on the [scheme name] graduate programme. I can confirm that I would like to accept the offer. Please let me know of the next steps and if there is anything else you need from me at this stage.

Thank you again for the opportunity, and I look forward to working at the company.

[Your name]

How to decline a job offer

Recruiters won’t take it personally if you say no to a graduate job offer. They know there are many reasons why graduates might decline, and they would far rather you rejected their offer at this stage than reneged on it after accepting. You should get in touch with the recruiter (by phone or email) as soon as you are sure you don’t want to accept the job; this will allow them to offer it to another candidate.

When declining a job, you should stay as polite and professional as you’ve been during the application process. Graduate recruitment is a small world and you never know if you’ll come across someone in another company you apply to who knows that recruiter. You also might decide to apply to the same employer again in future if a more suitable role comes up; leave the door open by maintaining a good rapport.

How to decline a job offer over the phone

A polite way to decline a job offer, whether as soon as it is offered or after considering it, might be: ‘Thank you very much. I’ve actually already accepted an offer from another company/changed my plans so I’m not able to accept your offer unfortunately.’

Don’t be surprised if the recruiter then asks why you are declining the offer. They want to know if there is anything in particular that they could improve on to prevent graduates declining offers in the future. It doesn’t need to be detailed feedback but any comments will be helpful for them. For example, it’s fine to say that their culture doesn’t feel like a good fit, something about the assessment centre put you off or the salary isn’t as high as what competitors are offering. (Equally, any positive feedback about the recruitment process will be welcome too!) If the reason for declining is that you have accepted an offer from another employer or your plans have changed – for example, you’ve decided to do a masters or take a year out – say so.

How to decline a job offer over email

If you’ve taken some time to consider your options and decided that the job isn’t for you, you might prefer to email the recruiter rather than calling them back – it’s entirely up to you. Keep the email short and professional but ideally provide the recruiter with a reason for declining the offer.

For example, you could say:

Subject line: Job offer [your name]

Thank you for the interview last week. I enjoyed meeting you and visiting [company name]’s offices. I appreciate your generous offer for the role of [job title]/ a place on the [scheme name] graduate programme. After careful consideration, I’ve [insert reason eg decided to accept a position at another company/ decided to undertake a masters programme/ decided to change my plans and travel over the next year] and so regretfully decline.

Thank you for your time and the support you provided throughout the recruitment process. I wish you and the company all the best for the future.

gradireland editorial advice

This describes editorially independent and impartial content, which has been written and edited by the gradireland content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

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