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Home / Formal email writing examples & tips

25 formal email writing format examples & best practices

Get professional email writing formats proven to work in real life. See top formal email examples and learn professional email best practices.

Professional email writing is a skill that comes in handy throughout your day-to-day – whether it’s communicating in the professional context, or managing your personal life. Using the right formal email writing format and best practices can get you understood, heard, and better respected.

The good news is that once you have the right examples for the right contexts, you can easily adjust the text to get your message across. Luckily, we’ve rounded up our favorite tips for creating and structuring effective formal emails, with helpful examples and templates.

Let’s dive in!

What’s in this article

Formal vs. informal email writing

• Basic formal email structure

Thank you email

Formal letter of appreciation, letter of complaint, cover letter, reminder email, letter of apology for a client, apology letter from boss.

• Apology mail for the manager
• Introduction email to client (outreach)
• Sample email for proposal submission

Proposal submission email

• Quotation email

Email asking for feedback

Email of inquiry requesting information, email asking for a status update, sick leave mail format, letter asking for a discount from the supplier, ask for a raise, email your boss about a problem (asking for help), email to schedule a meeting.

• Email to the client sharing the status of project
• Email to the boss about work progress

Acceptance email

“this is to inform you that” letter, job rejection email, aesthetics of a formal email.

• How to improve your email writing skills

Formal email writing is utilized in a B2B or B2C scenario, where you’re exchanging professional emails with colleagues, businesses, or partners. Informal email writing is the style you’d likely use when corresponding with a friend or family member, or even a quick email to a colleague.

When you’re emailing a friend, there’s less on the line if you get your words or meaning wrong. But when writing a business email there is much more at stake. A crucial mistake could hurt your reputation or wreck an incredible business opportunity.

That’s why we’ve decided to cover the best practices of formal email writing, so that you can get it right every time.

We’ll review the ins and outs of email structure, different email formats you can use, as well as short email templates that you can use in various scenarios. Keep reading to learn how to write the perfect email.

Basic formal & professional email structure

Before we get into different email templates, it’s important to know how to build an email yourself. For the most part, every email, regardless of its contents, will follow the same structure with the same basic elements. You should get to know these elements in order to ensure proper and effective email writing as a whole.

The basic elements of professional email writing:

• Your email address
• Subject line
• Email opening
• Email ending
• Email sign-off
• Email signature, or “footer”

Now let’s break these down, one by one:

1. Start with a professional email address

Your email address is often out of your control. If you work for a company, or operate under the umbrella of a brand, your email address will likely include the company or brand name domain.

For example, the emails in WiseStamp are all in the following format: [employee_name]@wisestamp.com. This ensures that we all have a professional business email address. Since only the owner of wisestamp.com can issue email addresses under that domain name, this ensures our emails appear legitimate.

Imagine if each employee had a random Gmail address like [name][email protected]. Anyone can create that email, which would make it suspicious. Email open rates are first and foremost dependent on trust, so make sure you have a trustworthy email address—otherwise suffer very low open rates.

If you are a freelancer professional, working separately from an established brand, consider buying a domain name for your personal brand. You can look up available domains on Google domain registrar .

2. Email subject lines

Your subject line will be the single most important element in your formal email writing. It is the first thing your recipient will see, so your goal here is to convince them that your email is a safe, relevant, and high priority (in that order). If you don’t succeed in doing that, your email may never be opened, and any effort you put into the rest of the email elements will go to waste.

Your subject line will depend on the purpose or content of your email, but overall, you want it to be something engaging enough for a recipient to click on.

Email writing subject line guidelines:

• Be clear and specific : Avoid using generic or clickbait subject lines that say little or make unrealistic promises, like “Find out how to double your business in a week!”
• Be original : Avoid the overused subject line templates you find on the internet. Instead, make original subject lines that are relevant, personal, and concise.
• Add relevance : Address something that the recipient will recognize, like an acquaintance’s name or an article, show or book they appeared on.

Studies have shown that personalized subject lines are 26% more likely to be opened. You also want to tailor your email subject line to your email goal, whether it’s a sales email, a personal email, a newsletter, or something else. Think of 3-4 refined options then narrow them down to which will likely be most appropriate.

3. Email opening

The next most important way to hook a recipient into your email is by writing a strong email opening line . Like your subject line, the email opening is mostly used as another filtering stage for most people. If it fails to meet the promise made in the subject line, your readers will bail.

Therefore, it’s extremely important to state your main point in 1 to 2 paragraphs, tops. When you clearly convey your request or question, and your reader feels it’s relevant and interesting, they’ll continue reading your email. If you manage to get them to stay beyond this point, then in most cases, they’ll reply to your email. Good for you!

Email writing opening guidelines:

• Address your recipient by their preferred name : Look up an article they’ve written or their LinkedIn page for reference. Some people will use their full name or their nickname accordingly. For example David might go by Dave, or Anastasia goes by Ana.
• Establish a connection : In your email, reference a personal experience that involves the recipient, like an article or a news piece you’ve read about them, or a conversation you had with an acquaintance.
• Match the opening with the subject line : Your opening message has to mirror the promise made in the subject line because this is how the reader determines whether your email is relevant or not. If you don’t connect the subject line to the opening, readers may get confused or even assume that you’re using clickbait.
• Get to the point fast : Tell your reader why you reached out and what’s in it for them.

4. Email body

The body of your email is where you get into your main message. Whether you’re composing an email to establish a new business connection or just following up on a meeting, the body of your email should be detailed enough that the reader isn’t confused, but also brief and to the point. No one wants to sit and read a long-winded email when they have dozens of other unattended messages in their inbox.

Email body writing guidelines:

• Be concise and detail only what’s needed to get your point across.
• Use words that convey (authentic) positive personal emotions , like “glad,” “excited,” “intrigued,” and “confident.”
• Use the word “because ” when asking for something. It’s been scientifically shown that people are more easily convinced to do something if told why, and even more so if the reason is important to them.
• Show, don’t tell . If you can’t explain something in a few words, see if you can add a screenshot, a video, or a link that explains it better.
• Use headings to split long content into sub-topics . If you can’t avoid writing a long email, make sure to break it up into subsections with headings. This will help your time-scarce readers to scan and find their points of interest.
• Add your concrete request or question in bold text . To best ensure your readers do not miss the most important piece of content (i.e. your request or question), add it to a separate line, in bold. You can also use a different color, if that works for your brand. Just be sure to avoid light shades for a high contrast between the text and the white background. Oh, and once you pick a color—stick to it throughout your email!

5. Email ending

After you’ve addressed all your main points in the body of your email, you’ll want to add a respectful and brief conclusion. You can either invite your recipient to reach out for more questions, wish them success, or ask a question. It all depends on the motive for your email. If it was a long email it could also be a good idea to gently reiterate your main request, question, or motivation.

6. Email sign-off

When closing your email, choose a suitable email sign-off . There are different sign-offs you can use for each occasion, such as “best regards,” “sincerely,” or “with love.” Use your best judgement on which to use that best suits your email content and recipient. For example, you obviously wouldn’t want to send the last one to your manager!

A cool tip you can apply is to add a handwritten signature sign off. A handwritten signature give your recipient the feeling that you gave the email special attention and a personal touch. You can create one here .

7. Email signature / footer

Your email signature (or footer) is your wave goodbye, and the way you do it seals the impression you’ve made up to this point. Make this moment memorable, organized, and aesthetic, and you can get some extra credit and a positive attitude from your reader. A messy, disorganized signature is at best an opportunity lost, and at worst, a discredit to your image.

Consider creating a professional email signature to nail a positive lasting impression. Use the simple text email signature we all used back when email started at your discretion. Whichever you choose, be sure to include all your professional and contact information. You should also add links to your website, social media sites you are most active in, or a landing page.

Professional formal email examples: specific formats for specific goals & uses

To better understand how all the elements of an email work together in different types of emails, let’s look at some templates. These letters are suitable for a number of email scenarios, so tweak the content to make it more relevant to your needs.

See our examples of the most common email writing formats:

Apology letters samples:, sample business emails (b2b and b2c):, information inquiry letter samples:, request email samples – professional email asking for something:, work update email samples:, confirmation vs rejection email samples:.

A thank you email is usually one that you’ll send after previous communication with someone. You might want to thank them for their help on a project, for fulfilling your personal request that you previously sent, for a job interview, or even for something as simple as taking a phone call or a meeting.

When composing a thank you email, you don’t want it to be too long, so get straight to the point. Also, this type of email isn’t always necessary, and might even clutter up the inbox of someone who is very busy, so consider whether or not it will be useful for you before you click “Send” on a thank you message.

Thank you email for work done or service rendered

Thank you so much for [action they did] It was such a pleasure to work with you, and I’m look forward to the next opportunity to work together again.

Please don’t hesitate to contact me if I can provide any additional information.

Best regards, [name and job title]

Thank you email for a job interview

Dear [name of hiring manager],

I enjoyed speaking with you the other day during our interview for the [position title] at [company name]. The job appears to be an ideal match for my skills, ambitions, and interests.

The innovative approach to the corporate culture within the [job field] world confirmed my wish to work at your firm.

I will bring my engineering skills, assertiveness, and ability to engage others to work in a cooperative way within the [name of department] department.

Thank you, again, for your time, and I look forward to hearing your thoughts.

Best Regards,

Dear Mr./Mrs. [name],

I would like to formally recognize all the hard work and dedication you’ve put into completing [project/task]. Due to your consistent efforts, the project is what it is today and that led to the positive results we were hoping for. 

On behalf of [company name, board members, etc.], we would like to formally thank you for your hard work and we would like to let you know that we highly value your contribution and your continued dedication to your job.

We are very grateful to have you as a member of our team and we wish to continue to see you thrive within our organization.

Best regards,

[Name and job title]

Dear [name],

On January 30th, 2020, I made a reservation at your restaurant located at 1234 Mulberry Lane for a birthday dinner for four people. This letter is intended to bring certain issues to your attention.

Unfortunately, we did not enjoy our dinner due to the fact that the food was very slow to arrive and we received the wrong dishes. It’s understandable that it was a busy time at your restaurant, but the quality of the service was not as expected.

To resolve this problem, I would appreciate it if you could provide compensation in the form of a gift voucher or discount on a future meal. 

I’m looking forward to your reply.

With regards,

[Your name]

It used to be common to send your cover letter and CV as an attachment to your email. However, it’s becoming a lot more accepted to use the email itself as your cover letter and simply attach your CV.

When sending a cover letter email, make sure you’re using formal language, addressing the right person such as HR or the hiring manager, you use a relevant subject and opening line, and the body of your email demonstrates why you’d be a perfect fit for the job and company. Hiring managers likely receive dozens of email cover letters, be sure to make sure yours stands out and doesn’t drag on too long.

Cover letter example

Dear hiring manager [name],

I’m very interested while reading the job posting for the position of [job title]. I believe that the experience I have strongly match the responsibilities of this position. I am enthusiastic about submitting my application for the position.

My most recent position was at [company name], where I was a [job title name ]. Additionally, I recently participated in a [mention an accomplishment in your last job that is relevant]

I have attached my resume to this email. Thanks to it, I believe you will learn more about my experience, education, and achievements.

Looking forward to hearing from you,

The format of this type of email message will be different depending on whether it’s your first time reaching out to someone, or the second or third time. The main difference is that the first contact email has to include details that provide context.

When writing a reminder email or follow-up email you don’t need to provide a broad context. Instead, briefly remind your recipients of what you’ve both already agreed on, as it might have simply may been forgotten or placed low in their backlog.

This little push can go a long way in shortening your timetables and making sure you’re items are prioritized. Most people appreciate the reminder and respect you for being steadfast.

Reminder email sample

I’m sure your schedule is very busy, so this email is simply to remind you of your upcoming interview with [name] who is a candidate for [name of position].

The interview will be at [time] on [date] in [location].

Please let me know if there’s anything I can help you with to prepare to interview this candidate.

Apology letters samples

From time to time we all make mistakes, and we all get something wrong. Sometimes our mistakes hurt others, cause them discomfort, or make them frustrated. In these situations, it’s usually the right call to simply apologize.

Apologizing is something that must be sincere or you risk offending the person further. It’s always the best approach to express genuine regret.

But regardless of whatever you truly feel, be very careful to only use words that express empathy for whomever it is you’re apologizing to. Do not lay any responsibility on them, and do not give excuses.

Dear [client’s name],

Please accept my deepest apologies on behalf of [company or business name] for the poor experience you had at our restaurant.

I want to thank you for bringing these issues to my attention and please know that we are making every effort to correct our mistakes so events like these don’t happen in the future.

As a token of our apology, please accept a gift card in the amount of $50.00 that can be used at our restaurant in the future.

I hope to greet you again soon at [company or business name].

Yours sincerely,

[Your name and job title]

Dear Mr./Mrs. [boss’s family name],

I’m writing to you to express my regret for my behavior on [date] in regard to [event]. I would like to apologize for my words and actions and reassure you that such an event will not happen again.

On the date in question, I got into a verbal altercation with the head waiter about the scheduling, and this led to my inexcusable behavior. I have already apologized to [name of colleague], and I wanted to assure you that I will work to improve my reactions and behavior in the future.

I’d be happy to meet with you to speak about the incident further if you have any outstanding concerns.

I am sorry again.

Apology mail for manager

Dear [manager’s name],

I owe you an apology for providing you with the wrong information on [date] regarding [event]. It was not my intention to provide inaccurate or misleading information, and I apologize for any inconvenience that this careless mistake may have caused you.

I will be sure to be more thoughtful in the future and learn from this incident.

Please do not hesitate to share any thoughts or concerns with me. I’d be glad to discuss this further and make it right. 

Business email writing samples

Introduction email to a client (sample email to approach a new client).

Dear [Sir/Madame/Name],

I would like to take a moment to introduce myself and my company. My name is [name] and I am a [job title] at [company name]. Our company provides customers with cutting-edge technology for all their email signature needs.

At [company name], there are a number of services we can offer, such as [short list of services]. Our employees are also highly dedicated and are willing to help you with your every need. 

I’d love the opportunity to speak or meet with you to discuss your needs further and to tell you more about how [company name] can help you succeed. You can contact me at [phone number] with any questions you may have.

Dear [Name],

Please find enclosed to this email the proposal you requested regarding your website audit.

We hope that you will find this proposal helpful and insightful and that it meets your expectations. Of course, if you would like to make any adjustments or go in a different direction, feel free to let us know and we’d be happy to discuss with you.

Thank you for entrusting [your company name] with your website audit, and we hope to hear back from you soon.

Sending quotation email

Dear [customer name],

We’d like to thank you for sending in your inquiry on [date] regarding a quotation for auditing your website.

Based on an initial estimation, we are happy to offer you a quotation based on your requests. Please find the official pricing quote attached to this email. Note that this quotation includes [list of services], but should you want additional services, we’d be happy to discuss it further with you and provide another quotation.

Please do not hesitate to get back to us with any questions about the quotation or our services.

Hi [customer name],

We really appreciate you using our services on [date] and we’d like to get your feedback on your experience.

Please follow the link [insert link] to complete a short survey regarding your experience. This survey shouldn’t take any longer than 2 minutes and it will help us improve our products and services in the future.

We want to thank you in advance for your time and hope that you enjoyed your experience with [company name].

[Name and/or company name]

Inquiry letter samples

This email is to inquire about the website audit services you posted on your website. 

As I understand, you offer services to audit businesses’ websites and provide personalized insight into what improvements can be made. I’d like to request further information with regard to your pricing as well as the scope of the work that will be performed, including specific services that can be expected.

I look forward to receiving your response.

I wanted to check in and check on the status of the website audit project that is due on [date]. 

Please let me know where you’re at with the project and don’t hesitate to let me know if you require any assistance from my end.

Request email samples: professional email asking for something

A personal request email is usually straight to the point and involves a sender asking a recipient for something. It could be anything from connecting on a professional network, asking to set up a meeting, or even requesting a professional introduction. Following a personal request email, a recipient may decide to either accept or reject what the sender is asking for. In this type of email, it’s important to be very clear with what you’re asking for.

Hi [Name of manager/supervisor],

I am writing to request sick leave from [date range]. I will be undergoing surgery and at the recommendation of my doctor, I need to be off of work for 2 weeks in order to recover. I hope to be back at work on [date]. 

Please let me know if you have any questions.

Dear [name of the supplier],

Thank you for sending over your product catalog. We are very much interested in purchasing [name of the product(s)] from you and would like to get a quote for these items.

Additionally, we are hoping that this will lead to a prolonged partnership between the two of us. Therefore, we are kindly requesting that you provide us with your best possible price since we would like to use your goods on a permanent basis.

Thank you for your understanding.

Dear [Name of Manager/supervisor],

I have greatly enjoyed working for [company name] over the last 3 years. During these years, I feel that I have become a valuable member of your team and I have contributed to projects in a significant way. 

Since working here, I have accomplished: [list accomplishments].

As an employee, I think I have outperformed the goals set for me. As a result, I would like to have the opportunity to discuss increasing my salary so that it matches my current performance. Please let me know when is a good time for you to meet so that we can discuss this further.

Once again, I am grateful to be part of an organization that provides me with unique challenges and opportunities to continuously learn and grow.

Dear Mr./Mrs. [name of boss],

I would like to bring to your attention the incident that occurred at [location] on [date] at [time].

I was deeply upset by the actions of [coworker/event]. I tried to speak with them, but this did not lead to any sort of resolution and now I feel as if our professional relationship at work is strained as a result.

I am turning to you for assistance with the matter and I hope that you are able to come up with a solution that neither of us has thought of yet. 

Thank you for taking the matter seriously and please let me know if you have any questions or concerns.

Thanks for getting in touch with us about our product. I’d be glad to set up a meeting in order to give you more information, answer your questions, and show you how it can work for your business. Does [date] at [time] work for you?

I look forward to meeting with you soon!

Work update email

Email to the client sharing the status of the project.

Dear [name of client],

We’d like to keep you updated regarding the progress we’ve made on our project. Please have a look at the tasks we’ve accomplished below and do not hesitate to get back to me with any questions or concerns you may have.

Key highlights and updates:

• [list them]

Tasks accomplished this week:

Tasks to do next week :

Email the boss about work progress

Hi [name of boss],

I am happy to let you know that the project [name of project] that was assigned to me on [date] is now nearing completion. Due to the hard work of our team, the project is expected to be completed on time. Based on the pace of our work, I expect to have the entire project completed by [date].

The remaining elements of this project to be completed are as follows:

• [List them 1]
• [List them 2]
• [List them n]

Thank you for your continued support and guidance and please do not hesitate to get in touch with any questions.

Confirmation vs rejection email samples

You might get an email confirmation after you purchase something online, or you can also reply to a formal email confirming receipt of an email attachment, a meeting time, or a company update. A rejection email is similar in that it might reject the item that was proposed in an email, in which case you’d let the sender know.

It is my great pleasure to inform you that I will be accepting your offer for employment as [job title] with [company name]. The goals for this role that you described are in line with my personal career aspirations, and I hope to be able to learn and grow in this role.

As discussed in our previous meeting, my salary will be [salary] and I will be starting on [date].

I appreciate all the time you took to make the interviews as seamless as they were, and I look forward to working with you soon.

This is to inform you that your business proposal [title of the proposal] has unfortunately been rejected by our committee. While we did like your idea, unfortunately, the costs involved reach well beyond our budget for this quarter. 

We wish you the best of luck in your future endeavors and encourage you to submit additional proposals if you have others that are aligned with our goals.

Best of luck,

This is to inform you that I will not be proceeding in the interview process for [job title] with [company name]. I would like to formally withdraw my candidacy.

At this time, I have accepted a position with another company, so I am no longer in search of employment. However, I would like to sincerely thank you for taking the time to meet with me and for being attentive to my questions about the role. 

It was a pleasure meeting with you and I wish you luck in finding the right candidate for the job.

Before you even get started on the content of your email, you want to make sure the aesthetic is appealing and not too out of the ordinary. Of course, you want to capture the attention of your recipient, but you also want to appear professional, so keep the Comic Sans font out of the equation. What sort of aesthetics should you pay attention to in a formal email? Let’s take a look.

Choice of Font

Don’t start reinventing the wheel here. It’s better to go with a safe bet instead of a creative option when selecting a font. Choose a font that’s easy to read and skim, since if you’re sending a longer email it’s possible your recipient will just skim its contents. Therefore, you want to font to be clear and the letters to be far enough apart. We suggest going with fonts like Georgia, Verdana, Arial, or Times New Roman.

You don’t want your recipient to have to squint to read your email, but your text also shouldn’t appear as if it’s yelling either. Depending on the font you go with you might need to tweak the sizing a little, but in general, font size 12 is what you should be using. You can use size 10 or 11 as well, just make sure it doesn’t look too small before sending your email.

How do I improve my email writing skills?

There are a number of ways you can make your emails shine, and you don’t need to be a professional writer to do it. In fact, there are a few small areas you can focus on to make your emails clearer and more well-received. Here are a few things you should keep in mind when composing an email:

1. Optimize your email subject lines

Your subject line is the first thing a recipient sees when they receive your email. Therefore, it’s important that it’s optimized as much as possible. Keep these tips in mind when coming up with your subject line:

• Keep it short to no more than 40 characters
• Make it personal, use the recipient’s name if you have it
• Use a call to action, like “let’s set up a meeting today”
• Create a sense of urgency, such as “offer to expire soon”

2. Practice summarizing your main point for your email openings

Once you get your recipient to open your email, you don’t want to bore them right away. You have to keep things interesting, relevant, and straight to the point. That’s why it’s crucial to put your main point somewhere in the first sentence, or at least the first paragraph. 

While your opening line can be something general like “thank you for taking the time to meet with me,” the very next line should be something more powerful. Whether you ask for the results of a meeting, make a proposal, or initiate a follow-up meeting, this first sentence sets the tone of the rest of the email so the reader knows exactly what the subject is and what to expect from the rest of your message.

3. Research the correct email etiquette to use for your most common scenarios

When sending emails, especially formal or professional emails for work, it’s important to maintain email etiquette . Since many of us answer our emails on our phones while on the go, it’s tempting to reply to emails as we would a text message, but that’s not good practice.

4. Proofread for typos and grammar mistakes

Finally, always review your email before you click “Send.” Make sure your email is free of typos, punctuation errors (and that you’re not, for example, using too many exclamation points), and that your syntax is correct.

Also: don’t always rely on spell-checkers. While they’ve come a long way thanks to AI, they don’t always pickup errors where words are spelt correctly, yet used in the wrong context.

The best way to do this is to read your email out loud before sending, especially if it’s an important message to a superior or a client, as emails with grammar mistakes can potentially have a negative impact.

There are countless reasons for needing a formal email writing template. If we didn’t cover every single scenario here, we hope that you know at least have a better idea of what constitutes a good formal email. Using our tips and examples, you’ll be able to compose better emails that get you the results you want. 

More on this topic

• How to write a resignation letter: A comprehensive guide
• An Interview with Chatgpt: Can AI think outside of the box for email marketing?
• Email closings: The definitive guide
• Email blast marketing: Learn how to effectively promote your brand
• Email management: : Proven Tips for Boosting Productivity
• Various best regards alternatives for email closing
• Ultimate guide on how to end an email
• How to get a professional email address
• How does BCC work: complete guide
• How to craft an introduction email to a new team

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How to Write an Email in English: Our 18 Favorite Tips [+ Example Emails]

Emails have been hugely important to the internet for decades, as most people read and send emails almost every day.

That’s why being able to write a strong, clear email in English is a really important skill—on top of the fact that it can help you get a job , make friends, get into a university and much more.

If it’s your first time writing an email in English, check out this guide for beginners , but if not, continue reading this post for useful tips about email writing and email culture (dos and don’ts).

You’ll get comfortable with the format of email writing in English and you’ll see full samples of different types of emails written in English.

Our Favorite English Email Tips

1. be sure an email is necessary, 2. use separate business and personal email addresses, 3. be clear, brief and polite, 4. don’t write emails when you’re angry, 5. use short sentences, 6. avoid forwarding emails and replying to all, 7. use a spell checker, 8. watch out for signatures, 9. have a native speaker proofread your email, if possible, 10. read your email personally before sending it, 11. double-check email addresses for all recipients, 12. use the subject line, 13. start with an appropriate greeting, 14. pay attention to punctuation, 15. consider where to put “small talk”, 16. start with the end in mind, 17. put spaces between paragraphs, 18. use an appropriate closing, english email examples, how to introduce yourself in an email, how to request an appointment or meeting, how to write a formal email, and one more thing....

Download: This blog post is available as a convenient and portable PDF that you can take anywhere. Click here to get a copy. (Download)

Like most of the email writing tips in this section, this may seem obvious. But sometimes we forget obvious things.

So ask yourself, “Is there a better or faster way to take care of this situation?” Many people get dozens or even hundreds of emails a day, so be sure that email is the fastest, clearest and most efficient way to communicate in your situation .

For example, if you’re writing to a coworker or a friend that you often see, you can probably just talk to him or her in person. Or you could also send a text message or call on the phone.

If you’ve decided that an email is the best option, then check the following tips before you click “Send.”

This may not apply to everyone, but if you can do it, it can help you in many ways.

Many jobs automatically give you an email address that you have to use. If that’s the case, then the problem is solved. Use the business email address for work and your personal email address for personal emails.

If you have a business email address, it can make an email look more professional. That’s good if you’re writing a formal email, but it might not be as nice if you’re writing to a friend. So that’s why having two can be useful.

Also, if you have separate accounts, it can help you balance your personal and professional life.

Again, many people receive so many emails each day. If your email is confusing, angry or really long, the recipient may not respond right away. Eventually they may forget to answer or even just delete it.

So be sure to get to the point quickly, but not in a rude way.

Treat an email similarly to an essay , only much shorter, and you will probably have good results. In an essay, you have to introduce the topic, explain the different points and then conclude the topic.

Honestly, this is something I have difficulty doing myself. I’m not (usually) rude in email, but I do have problems with the “brief” part. So when I’m done writing an email, I check it and try to eliminate about 20% of the content, since it was probably unnecessary.

It can be very tempting to write a mean email when you’re frustrated or angry at something. But it’s not worth it.

If you’re angry, wait until you’ve calmed down before writing your email. It’s better to wait a day than to lose a job or destroy a friendship because you said something stupid when you were angry.

Like #3, this is a problem that I have myself. I like to write long, complicated sentences, but often those are very confusing for the reader. That’s especially true if the reader is not a native English speaker.

I teach English in Costa Rica, and in Spanish it seems to be more common to have really long sentences with many commas. That’s very confusing, especially if you translate those ideas into English.

So here’s a tip: Write short sentences. It’s not bad style in English if you write short, clear sentences. Some authors, like Ernest Hemingway, are famous for doing it. (There’s even an online tool called Hemingway App that can help you write more like him!)

If you’re very comfortable writing in English, you can use long, more complicated sentences. But then again, if you’re very comfortable writing in English, then you probably don’t need these email writing tips!

The “Forward” option on email is a blessing (a good thing) and a curse (a bad thing). It can be good to quickly pass on important information to a new person. However, it can also be annoying for the recipient if it’s not used correctly. (The same thing is true about the “Reply All” option.)

If you need to forward an email, check carefully what information you’re forwarding. In some cases, it may be personal, confidential or just plain excessive (unnecessary). If so, cut those parts out.

Also, some email programs filter out emails marked with “Fwd” (forward) at the beginning of the subject line, and may even put them in the Spam filter or refuse to deliver them.

And if you click on “Reply All,” look closely at all of the recipients who will receive your email. Some people may not need to see your message. It’s frustrating to receive emails about subjects that aren’t relevant to you.

Most email programs have this option, so make sure you use it before sending the email.

Or if your email program doesn’t offer English spell checking , you can add an extension like Grammarly  to your browser and use it anytime you’re writing anything.

To get the most accurate version of Grammarly, you’ll need to make sure you have Grammarly Premium , which highlights and offers corrections for more advanced English issues.

Many people put “cool” or “funny” signatures at the bottom of emails. They often include contact information, like email addresses or phone numbers. That can be useful, but if your emails get forwarded (see #5), that information may get to people you don’t know, or even people you wouldn’t want to have that information.

Additionally, if you send multiple emails back and forth with another person, it may include your signature every time, and the email chain just gets longer and longer. So consider not including your signature in some emails.

Or if you do want an email signature, try to keep it simple, without including your personal information.

If you know any native speakers or have friends who speak English very well, you may want to ask them to review your email before you send it. That’s especially true if it’s about something important.

If you’re taking an English class, you might even be able to ask your teacher to review the email—just be sure to ask nicely and say “please”!

It might not always be possible to find a native speaker to check your email. In those cases, it’s still useful to read your email yourself. It can help your English, too.

Try to read the text of your email out loud. First of all, that will help you work on your pronunciation, which is always nice. Second, it can help you see and hear mistakes in grammar.

It also helps you understand how your email “flows.” If it’s too long or complicated to read out loud, then you should probably make it shorter and clearer.

As I mentioned before, I live in Costa Rica. People here often have the same last name as many other people. It’s basically like “Smith” or “Johnson” in the U.S., but about 10 times worse.

I’ve even had multiple students at the same time who had the exact same first and last names. And I’ve mistakenly sent emails to people who had very similar names.

So just check those email addresses twice to be safe.

After you’ve followed the general email writing tips in the previous section, you need to actually write the email. So how do you do that?

There’s a specific structure and format of email writing in English, shown in the following tips.

It’s surprising how many people don’t do this. Be specific in your subject line, as well.

For example, don’t just write “Question.” Instead, be more specific, like “Question About Schedule for Friday’s Meeting.” That way, the recipient will know immediately what your email is about, even before opening it.

It’s most polite to begin with some type of greeting. If you know the person well and it’s an informal email, you can just say “Hey [First Name].”

You can also use “Hi [First Name]” or “Hello [First Name],” to be a little less casual.

If you don’t know the name of the person (like if you’re writing to customer service), you can use “To Whom It May Concern.”

Notice that after greetings, you should generally use a comma. According to many sites like Business Writing , you should use a comma after a greeting in personal emails and letters, and use a colon after a greeting in business or formal emails/letters.

But in reality, a comma will probably always be fine if you can’t remember the rule.

Start each sentence with a capital letter. Be sure to put periods or other appropriate punctuation at the end of each sentence.

It’s a small detail, but it can really help to make a positive impression.

If you know the person you’re writing an email to, you might want to include a bit of “small talk.” That could be something like asking about the person’s family, a mutual friend or an activity that you have in common. But where and how can you include this?

Personally, I actually prefer to include this information  after  the “business” part of an email. If I’m asking for a favor, I prefer to ask first, and then to make small talk after.

Other people or cultures may prefer to have the small talk first, so you may want to adjust it if you know the reader’s personality well.

Get to know how to use small talk in English by seeing it in use through a program like FluentU .

FluentU takes authentic videos—like music videos, movie trailers, news and inspiring talks—and turns them into personalized language learning lessons.

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As you write, focus on the purpose and the goal of your email. If you’re asking a question, that should be the main focus of your email. If you need a favor, then it should be very clear what favor you need and exactly how the reader can help you.

Imagine you are the recipient: Would you understand immediately what you needed to do in response to the email?

If you don’t do this, you’ll end up with a giant block of text. Just hit the “Return/Enter” key twice between paragraphs. It’s much easier to read and less overwhelming.

You can find some examples below, but be sure that it’s a goodbye that’s appropriate for the purpose of your email . In other words, don’t sign an email with “Love, Ryan” if you’re writing to your boss.

Similarly, don’t sign it “Sincerely, Ryan Sitzman” if you’re writing to your grandma to thank her for the birthday present she gave you. (And definitely don’t sign your emails as “Ryan Sitzman” if that’s not your name! And if it is your name, let me know. I’d like to start a Ryan Sitzmans Club!)

Here are some more closings you can use to say goodbye at the end of your email. Now, let’s put all of these tips into practice!

For this example, let’s imagine that you’re going to travel to the U.S., Canada or another English-speaking country. When you get there, you’ll stay with a host family. So the organization has matched you with a family and you need to introduce yourselves before you meet in person.

Here’s what you might send:

Dear Smith Family,

Hello, my name is John. I received a confirmation letter from the exchange organization today. It said I’ll be staying with you for two months later this year. I wanted to introduce myself so you can know a bit more about me.

I’m 18 years old. I like listening to rock music, playing basketball and reading comic books. I will graduate from high school later this year, and I hope to go to college next year. I’ve never traveled outside of my country, so meeting you and visiting your country will be an exciting, new experience for me! 

I’d also like to know more about you, so if you have a chance, please write back at this email address. If you have any questions for me, I’d be happy to answer them.

Thanks again for agreeing to host me—I’m very excited to meet you in person!

Dear Professor Smith,

I really enjoyed your Introduction to Writing Course, and I was interested in continuing by taking the Advanced Writing Course next semester. I’d like to meet with you to ask a few questions about the course, and also to get more information about the scholarship for international students.

Would it be possible to meet with you at your office sometime next week? I’m available during your regular office hours on Monday and Wednesday (2-5 p.m.), but if you’re busy on those days, I could also meet any time on Tuesday or on Friday afternoon. Please let me know what day and time would work best for you.

Thanks very much for your time and help!

John Johnson

I have to write emails like this pretty often, unfortunately. I say “unfortunately” because it’s frustrating to have a problem with a product. Dealing with a company’s customer service representatives can be difficult at times. But a clear, polite email should help you resolve your problems faster.

To Whom It May Concern,

I recently bought a toaster from your company, but unfortunately it appears that the heating element isn’t working correctly.

For reference, the model number is TOS-577, and I bought it on May 1, 2016 at the Toaster Emporium in New York City. I returned the toaster to the store, but they said I should contact you because the model had been an “open-box” discontinued model. Because of that, they weren’t able to offer a refund or exchange.

I can understand the Toaster Emporium’s position, but the toaster shouldn’t have broken so soon. It is still covered under your company’s one-year warranty, so I would like to exchange the toaster for a working model. If that isn’t possible I would like to receive a refund. Please let me know what steps I need to take for this to happen.

Thanks very much for your help with this situation.

Sincerely, John Johnson

So, there you have it! If you keep these tips in mind while writing emails in English, you can become an email expert.

If you like learning English through movies and online media, you should also check out FluentU. FluentU lets you learn English from popular talk shows, catchy music videos and funny commercials , as you can see here:

If you want to watch it, the FluentU app has probably got it.

The FluentU app and website makes it really easy to watch English videos. There are captions that are interactive. That means you can tap on any word to see an image, definition, and useful examples.

FluentU lets you learn engaging content with world famous celebrities.

For example, when you tap on the word "searching," you see this:

FluentU lets you tap to look up any word.

Learn all the vocabulary in any video with quizzes. Swipe left or right to see more examples for the word you’re learning.

FluentU helps you learn fast with useful questions and multiple examples. Learn more.

The best part? FluentU remembers the vocabulary that you’re learning. It gives you extra practice with difficult words—and reminds you when it’s time to review what you’ve learned. You have a truly personalized experience.

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Jan 18, 2022

How to write emails in English with examples

Want to learn how to write emails in English? Email English can be tricky, but our English email examples and guide on format, etiquette, phrases, greeting and closings will help you in writing emails in English and improve your email writing skills in English.

Lawrie Jones

Table of contents

Writing emails in English isn't easy especially for non-native English speakers, but it is an essential skill that can benefit you both personally and professionally.

So, how to write emails in English? First of all, you need to learn many rules and conventions of email English. You must familiarize yourself with the English email format including English email greetings and closing phrases.

When you know how to start and end an email in English, you must have the common email phrases English in your back pocket and understand the English email etiquette in order to always come off as polite and professional.

To help you improve your email writing skills in English further we will provide you with English email examples covering how to write formal, professional, and informal email in English language.

This in-depth guide on email writing will be topped off by an example how Flowrite's AI writing tool can assist you to deliver your message effectively with grammatically correct, perfect English, like this:

How to write emails in English

To get your started we will unbundle the English email format covering email greetings , body, email closing phrases and signature.

English email format

English language emails are what  academics  describe as a "highly prescriptive form of written communication." Simply put, there are strong and established rules dictating the format of English language emails.

Most of these rules emerged in the Victorian age, so it's no surprise that the English language email format closely follows that of a formal letter. Typically an English language email has five elements:

• Subject Line
• Formal or informal greeting
• Closing phrase

This article walks you through each part and provides examples of email structures that illustrate our points. By the end, you should understand how to format emails in English. 

Why should I format my emails?

From the outside, the English email letter format may seem strange. Still, once you understand the rules, it makes creating effective emails simpler and quicker for everyone, as this  study into letter-writing found .

But why bother formatting emails in English? Here are five reasons:

• It's professional:  The rules and conventions of formal email English are accepted professional practice. While you're free to write however you want, your choice of email style, tone of voice, and format convey a message to the recipient.
• It's more effective:  Every email should have a purpose, in most cases, to elicit an action. Using the established English-language format provides a simple and clear structure to convey your message that's likely to get the response or the result you want.
• It reduces stress and anxiety:  "If a user can understand a letter, they're less likely to get in touch to ask questions via another channel and more likely to do the thing the letter is asking them to do," says the  UK Government . Clearly stating what you want and why means the reader doesn't need to fill gaps or make assumptions.
• It's easier:  Understanding how to format English language emails makes writing them more manageable. There's no stress worrying about how to address someone or sign-off; it's already decided for you. It leaves you time to focus on the core of your message.
• It's quicker:  Once you understand the fundamental building blocks of a formal email, writing them is easy and quick. This could save you hours if you're anything like the  average worker who spends half their working day writing emails . Tools such as Flowrite can save you even more time, creating perfectly formatted, free-flowing emails that get results in seconds.

Understanding how to format an English language email provides the fundamental basis for all correspondence. But, of course, you're free to change, adapt or ignore any part of this, should the situation or circumstances demand it.

Language changes and evolves, giving you the freedom and flexibility to shape correspondence for each audience. For example, language "laws" aren't set in stone, say  academics . Instead, readers want to be able to access information quickly, which has "impacted the structure and the function of emails," researchers have said. Essentially, if there's a better way to communicate your message than sticking to the rules, then feel free to use it.

How to start an email in English

The traditional way to start an email in English is by using the word 'Dear'. In the past, you would be advised to use a title (Mr, Mrs, etc.) in the past, but things have moved on. Gendered terms such as Mr and Mrs can now cause offence, so we need to find another way of introducing ourselves to email recipients.

The different email greetings in English depend on whether you are addressing an individual you know, a person you don't know, or a collective (an organization, team, or anonymous email address, for example).

Here are some of the ways to write formal email greetings in English.

If you know a person's full name, you should use it. So, instead of "Dear Mrs. Roberts", you would write:

• Dear Sarah Roberts

Many old formal English email writing blogs and articles suggest using "Dear Sir" or "Dear Madam" if you don't know the person you're writing to. However, we disagree. This is outdated and unnecessary. If you can't find a person's full name (LinkedIn is your friend here), find another way to address them.

Here are a few examples of addressing a person who's name you don't know:

• Dear Marketing Manager
• Dear Team Leader

If you're addressing a group, find a way of engaging them that's suitable, such as:

• Dear Marketing Directorate
• Dear Complaints Team

Lots of people wonder whether you can use 'Hi' as a greeting in a formal email, and you can. If you know the person or aren't writing in a formal context or capacity, it's your choice.

The body of an email is where you explain what the message is all about. There are no hard and fast rules because each email is slightly different. Still, there is a natural flow for information in a formal English email :

• Introduce yourself  – a name, job title, and organization are pretty much essential
• Explain why you are emailing  – describe why are you contacting someone
• Say what you want  – if you want something in return (a response, document, image, etc.), then ask for it
• Next steps  – describe what happens now, providing a timeframe. If you're expecting a reply, be clear when you expect one. Never leave your reader confused

It's easier to see this on the page, so be sure to check out the examples below to see how we've used this format to create effective English-language emails.

English email closing phrases

The type of closing phrase you use in an English language email depends on whether you're writing a formal or an informal email. Let's look at both types of email closing messages below. 

How to end a formal email in English

There are only two things you need to know about finishing a formal email in English:

• If you know the person's name, you use the ending "Yours sincerely".
• If you don't know the person (or are writing to an organization or collective email address), you use "yours faithfully".

How to end an informal email in English

By their very nature, informal emails aren't governed by rules, so you're free to write whatever you want. Nevertheless, some familiar phrases that you may find are commonly used when ending informal email messages.

Some email sign-offs you may choose to use include:

• Kind regards
• Best regards
• I look forward to hearing from you
• Please contact me for additional help

Email signature

A professional email signature provides the essential information a reader needs to know about you, including:

• Organization
• Contact details

Every English email signature should include the following, but you have the freedom to add more, including:

• Details of qualifications
• Chosen pronouns
• Social media links

Common English email phrases

You could write a whole book on English language email phrases, but we need to keep things brief for the purposes of this blog (and to stop you from getting bored). Here are some helpful business English phrases that you may want to include in your English language emails:

• I am writing to tell you about
• I'm contacting you to confirm that
• This is just a short email to explain that
• Just a quick reminder that
• This email is to let you know that
• I'm getting back in touch with you with some additional information
• Attached is the information you requested
• I'd welcome your thoughts on 

There are some informal email English phrases that you may read and choose to use yourself:

• Great to catch up
• I hope you had a great weekend
• I hope you are well
• I hope all is well with you
• It's lovely to hear from you
• I was delighted to receive your message

English email etiquette

The formal rules of English language rules dictate how an email should be structured, including greetings, the flow of information, and suitable sign-offs. Email etiquette describes the unwritten rules that help you craft and shape better messages. 

Here are 10 email etiquette rules and tips that all English email writers need to know.

• Write a professional subject line  – Provide as much information you can about your message in the subject line
• Keep messages short and to the point  – Sharpen your messages and remove information that isn't essential
• Don't' try to be funny  – Jokes are acceptable among friends, but humor doesn't always travel way, so don't bother
• Limit caps  – Limit the number of capitals you use and write in sentence case where possible
• Avoid exclamation marks  – Exclamation marks are popular on social media but should be used sparingly in formal and informal English-language emails
• Respect cultural differences  – When writing to anyone, be respectful of cultural differences in your messages
• Avoid gendered terms  – It's not suitable anymore to use terms such as Mr, Mrs, and Ms, so avoid them
• Use standards fonts  – Don't use a crazy or confusing font; stick to professional fonts for all messages
• Always proof every message  – Check your messages before sending them (and check again to be sure!)
• Limit attachment sizes  – Email inboxes can become cluttered, and large email attachments won't help, so don't send large files

Following email etiquette can be a challenge for us all, which is why we've created a detailed guide to some of the  unwritten rules that govern English-language emails .

Grammar rules for email writing

The English language is governed by grammar rules that can be confusing for everyone at times. While you don't need to have a fluent grasp of the English language to write effective emails, understanding the basics is essential. 

Here are 10 things you need to write better English-language emails:

• Always use capital letters for names
• Follow the email format outlined above
• Start sentences with a capital letter, break up sentences with commas, and end every sentence with a full stop
• Keep sentences short
• Every sentence should have a subject (John), verb (reads) object (books) 
• Use the active voice to engage the reader. Tools such as Flowrite can help you engage users directly and clearly
• Don't use emoticons
• Break up lists into bullet points to make information easy for readers to understand
• Explain acronyms when you use them
• Never use swear words

English email examples

We've provided a comprehensive guide on how to structure and write effective emails in English.  Now, let's put some of these rules into practice and illustrate them with some examples of how to write a formal email in English, a professional email in English, and an informal email in English.

How to write a formal email in English

We've covered the fundamentals of writing a formal emai l in English above; here's how it works. In this English language email example, we're requesting products from individuals and businesses we already know.

How to write a professional email in English

In business, time is money, so the perfect professional email in English is short, clear, and straight to the point. So here's an example of how to write a professional email in English. 

How to write an informal email in English

When writing an informal email, you're not as constrained by the rules and can be freer with how you communicate and correspond. So here's an example of a warm and friendly email to someone you know.

Improving your email writing skills in English  

The best way to learn how to write English language emails is to read (and write) as many emails as possible. Check out samples online, sign-up to mailing lists, or read back through your inbox to identify English email examples you like.

To improve your email writing skills in English, one great approach is to keep a list of phrases you like and want to use. Over time, you'll find this helps you understand the building blocks of perfect English emails and improves your vocabulary as well as grammar skills.

You can also build a bank of email templates that you can use to save time when writing emails in English language. This resource can help you identify successful (and unsuccessful) emails, helping you develop your own style of writing formal email English.

Lastly, we must tooth our own horn. Flowrite's blog features dozens and dozens of articles on how to write formal and professional emails in English. They cover all the aspects of daily communication needed in various jobs and can help you become more productive at work and your personal life.

However, that's not all. Our AI writing assistant can help you to communicate with confidence by turning short instruction into ready-to-send emails in perfect English. If you don't believe us, check out the example of Flowrite in action below. As you can see it can be as easy as click of a button.

We hope that this blog post has helped you to learn how to write emails in English. If you found it helpful, we suggest that you bookmark this page to refresh your memory in case you ever have doubts about grammar, etiquette, phrases or format of email English. To relief yourself from any doubts make sure to try Flowrite and start to supercharge your daily communications.

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How to Write Formal Emails in English

19 Aug 2019

This article will help you to communicate better and to write formal emails in English.

Emails are among the most commonly used means of communication in the world. They’re fast, immediate, and allow you to interact with all kinds of businesses within and beyond the national boundaries. At work above all, writing formal emails in English in the right way requires certain skills, and being a professional situation, it’s essential not to commit mistakes in order to make a good impression of yourself and your company.  

In this article you’ll find:

The rules for writing formal emails in English

• The right format to use

Examples of formal emails in English

To write an email in English in the right way, don’t improvise! Read the following advice to avoid making serious mistakes that could compromise the success of the email from the moment it is received.

The subject is the first piece of information that the recipients of an email see, and if it’s written incorrectly or unclearly, it could push the reader to delete it without even opening it! So it’s important to give a clear and precise message, right from the start, indicating the content or reason for writing in two or three words that grabs the attention of the recipient. 

Unlike many other languages which require long complex sentences in a formal written context, English is very concise and favors short sentences and a simple structure. Make sure you break up the text into two or three paragraphs – this enables the reader to quickly see the key points.

Courtesy formulas

When you write an email in English, you’re not only using another language but you’re also entering another culture with different habits. The Anglo-Saxons in general pay a lot of attention to forms of courtesy and gratitude, therefore never forget to add them.

Check the email

Never send an email in English without having re-read what you wrote. Grammatical or typing mistakes are very common even in your own language, so in English you can make errors much more easily. Double-checking what you’ve written is a simple step to take that can prevent you from appearing unprofessional and above all careless.

Be sure to have set your emails to end with all the important information about you, including:

• name and surname
• relative details about your company (name, address..)
• link to the company website

The format of a formal email in English

Introduction

Body of the text

Depending on the type of relationship you have with the person you’re writing to, there are different ways of starting an email, but any email should always start with a greeting. In our specific case being formal, the most appropriate options are:

• Dear Mr/Mrs/Ms (surname of the recipient, e.g. Mr Black)
• Dear Sir/Madam (if you don’t know the name of the recipient) or more generally ‘To whom it may concern’

After the initial greeting you need an introductory sentence that indicates clearly the reason for writing and is consistent with the subject of the email. Introduce yourself briefly (long texts often discourage people from reading them), then follow on with:

• I am writing with regard to… (email subject)
• I am writing in connection with… (email subject)
• I am writing in reference to…

If you’re writing an email to send information, you can start with one of the following sentences:

• I am writing to let you know…
• I am delighted to tell you… (if you’re communicating good news)
• I regret to inform you that… (if you’re communicating bad news)

If instead you’re replying to an email you received, you can say:

• I am writing in response to…
• I am writing in reply to…
• I am writing to thank you for… (if you need to thank the recipient) 

There are no conventional formulas for writing the body of the text because this varies according to the function of what you need to communicate. It’s useful to prepare an initial draft and then proceed with any corrections.

The general rules are that the text should be divided into short paragraphs that avoid abbreviations and acronyms, both of which you can use, on the contrary, when you write an informal email to family and friends. 

Based on the type of message you’re sending, there are various ways to write a final invitation before ending the email, such as: 

• I look forward to hearing from you soon
• Thank you in advance
• For further information, please do not hesitate to contact me
• Please let me know if you have any questions
• Thanks for your attention

The most common way to end an email are:

• Best regards
• Kind regards
• Yours faithfully (if you began the email with ‘Dear Sir/Madam’ because you don’t know the name of the recipient)
• Yours sincerely (if you began the email with ‘Dear Mr/Mrs/Ms + surname)

Let’s see how all of this works in practice. 

Example 1: Delay with the delivery of an order

Subject: Delivery delay

Dear Mr Pascal, 

We regret to inform you that we will not be able to respect the deadline previously agreed for the delivery of your order. Our supplier has warned us today that they are experiencing supply problems, which will result in a delay in our production chain. We count on your understanding and thank you for your patience. 

Please accept our apologies.

Best regards,

Example 2: Replying to a job advertisement

Subject: Web Content Editor position

Dear Sir/Madam, 

With reference to your job ad in xxx, I would like to submit my application for the position of Web Content Editor in your company. 

I graduated in Communication Sciences at the University of xxx and worked for several years in a Digital Agency as Content Specialist. I believe my skills and experience are in line with the requirements for the job position. I will be glad to introduce myself in an interview, that will allow you to better evaluate my possible recruitment. 

Please find attached a copy of my resume. I look forward to hearing from you.

Yours faithfully,

Example 3: Sending a product catalogue

Subject: New product catalogue 

Dear Ms.Chapman, 

Following your request, we have recently sent you our new catalogue. We are convinced that it will enable you to see the quality of our products. Our local agent will contact you soon to arrange a meeting on a day and time that suits you in order to discuss in detail how our products can be of benefit to your company’s needs.

For further information, please do not hesitate to contact us. 

Yours sincerely, 

If you want to improve your English and get better at writing emails, find an English course that suits your needs.

This post has been adapted from the WSE Italy blog: Come Scrivere Email In Inglese Esempi

Learning and improving your knowledge of business vocabulary is a must. Read on to find out more.

Do you want to improve your writing skills? Read on to find out our tips on how to become a better writer in English!

Get in touch

Ready to chat to a member of the Wall Street English team? We’re here to help you.

• Business English

English for emails

Do you need to write emails in English at work?

In this section, follow our series of lessons for pre-intermediate (CEFR level A2) or intermediate (CEFR level B1) learners and improve your email writing skills in English.

You will learn useful language and techniques for writing, organising and checking emails. Each unit has interactive exercises to help you understand and use the language.

Choose a lesson

Unit 1: Email addresses

E-mail addresses are essential in business – do you know how to say them correctly?

• Read more about Unit 1: Email addresses
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Unit 2: Sending and receiving emails

Learn how to talk about the different parts of an email in English.

• Read more about Unit 2: Sending and receiving emails

Unit 3: Organising your emails

You've got mail! Learn how to talk about the different parts of an email program.

• Read more about Unit 3: Organising your emails

Unit 4: Starting and finishing emails

How should you begin and finish an email message to someone you don't know? Find out here!

• Read more about Unit 4: Starting and finishing emails

Unit 5: Making arrangements

Need to organise something? In this unit you can practise common phrases used to make plans by email.

• Read more about Unit 5: Making arrangements

Unit 6: Enquiries

Where can you practise the ways we ask questions in emails? Here, of course!

• Read more about Unit 6: Enquiries

Unit 7: Organising your writing

Make your emails clear and easy to understand by properly organising them.

• Read more about Unit 7: Organising your writing

Unit 8: Proofreading

Spelling errors make a poor impression! Learn about some common mistakes to avoid.

• Read more about Unit 8: Proofreading

Unit 9: Email etiquette

Don’t be rude! Be sure to follow these fundamental rules on what to write and what not to write in your emails.

• Read more about Unit 9: Email etiquette

Improve your writing skills for work

For more support in improving your writing skills, explore our selection of online courses featuring lots of helpful learning resources.

Practise writing with your classmates in live group classes, get writing support from a personal tutor in one-to-one lessons or practise writing by yourself at your own speed with a self-study course. 

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An informal email.

Look at the exam question and answer, and do the exercises to improve your writing skills.

Instructions

Do the preparation exercise first. Then read the text and do the other exercises.

Preparation

Check your understanding: multiple choice

Check your writing: matching, check your writing: error correction, worksheets and downloads.

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Email/Letter Writing Exercises & Examples Menu

Below you will find listed all the different online exercises and examples of emails in English that we have. These exercises and exmples will help you learn or improve how your ability to write many different types of emails and letters in English.

For each exercise there is a description of what it is about and what level of English you need to do it (from 'lower-intermediate' to 'advanced').

To do or look at an exercise/example, simply click on the title of the exercise/example.

• How to Write a Formal Email of Request Level: Upper-Intermediate Learn both how to write and what vocabulary and phrases to use in a formal email/letter of request where you have had contact with the person before.
• How to Write a Business Email of Request to Someone you Have Not Had Contact with Before Level: Upper-Intermediate Learn both how to write and what vocabulary and phrases to use in a formal email/letter of request where you have had no contact with the person before.
• Can't Attend a Meeting Email Level: Intermediate Introduces vocabulary to politely say you can't attend an event (e.g. Meeting, Presentation etc...).
• How to Write a Business Email of Invitation Level: Intermediate This exercise looks at the English vocabulary and phrases used for writing for both formal and less formal business emails of invitation.
• Formal Email of Response Level: Upper-Intermediate Learn both how to write and what vocabulary and phrases to use in a formal email/letter of response.
• How to Write a Business Update Email Level: Upper-Intermediate Learn how to write (with an example) and what to and what not to write in a good general business update email.
• How to Write an Email of Reassurance to a Customer Level: Upper-Intermediate Shows and explains what you need to do to write good emails of reassurance to a customer or business client.
• Linkers for Writing Business Emails: Part 1 Level: Intermediate The first of two exercises on learning advanced/professional linking vocabulary to improve your business emails in English.
• Linkers for Writing Business Emails: Part 2 Level: Intermediate The second of two exercises on learning advanced/professional linking vocabulary to improve your business emails in English.
• How to Write an Email to a Friend you Haven't Contacted in a Long Time Level: Intermediate Shows and explains what you need to do to write better emails to friends in English quicker and easier.
• Business & Formal English Vocabulary for Writing Level: All Levels Improve quickly and easily the vocabulary you use in all your pieces of writing with this list of formal and professional synonyms of commonly used English words and phrases.
• Business Email Examples Level: All Levels Not an exercise, but examples of 17 different types of business emails in English.
• Essential Email Vocabulary Level: Lower-Intermediate Shows and explains the vocabulary for the titles of people in a email/letter and how to say an email address.
• How to Start an Email Level: Intermediate Learn what to say and what vocabulary and phrases to use in the opening part of an email/letter.
• How to End/Close an Email Level: Intermediate Learn what to say and what vocabulary and phrases to use in the closing part of an email/letter.
• Informal Business Email of Request Level: Intermediate Learn both how to write and what vocabulary and phrases to use in a neutral or less formal email of request.
• Informal Business Email of Response Level: Intermediate Learn both how to write and what vocabulary and phrases to use in a less formal email of response.
• How to Write an Email of Complaint Level: Upper-Intermediate Learn both how to write and what vocabulary and phrases to use in a formal written complaint.
• Email of Apology Level: Upper-Intermediate Learn both how to write and what vocabulary and phrases to use in a formal written apology.
• How to Disagree in an Email Level: Upper-Intermediate Learn how to politely disagree with somebody by email/letter in English and what formal vocabulary/phrases you can use to do it.
• How to Give Bad News in a Business Email Level: Intermediate Learn the best way to give bad news in business emails or letters.
• How to Ask Somebody to Help You in an Email Level: Intermediate This exercise looks at how to ask somebody for help in an email.
• How to Write an Email to Thank Somebody Level: Intermediate This exercise looks at the structure, English vocabulary and phrases used for writing serveral types of business emails of thanks.
• How to Write an Email to Make Somebody Attend a Meeting Level: Upper-Intermediate This exercise explains how to persuade somebody by email to attend a meeting they said they couldn't go to.
• Sales Follow-Up Email Examples & Exercise Level: Upper-Intermediate This exercise looks at the vocabulary/phrases used in good sales follow-up emails to both business and non-business customers.
• Sales Follow-Up Emails: After a Customer Order Level: Upper-Intermediate This exercise explains how to write a good sales follow-up email to a customer after they have bought or ordered something from you.
• How to Write a Business Email of Proposal Level: Upper-Intermediate This exercise looks at both the structure and the vocabulary you should use to write a persuasive business proposal in an email.
• How to Write Business Reports Level: Advanced This exercise explains how to write, structure and what to include in a business report.
• Vocabulary to Use when Writing Business Reports in English Level: Upper-Intermediate This exercise shows you professional and formal English words and phrases to use in business reports.
• Writing an Email of Feedback: Giving Feedback Level: Upper-Intermediate This exercise looks at both the structure and the vocabulary you should use when you give feedback to somebody by email.
• How to Write a Business Email of Rejection Level: Upper-Intermediate This exercise looks at both the structure and the vocabulary you should use when writing a business email or letter of rejection to somebody.
• Writing an Essay: Choosing What to Write About Level: Intermediate This exercise on writing essays explains what to do to select the best reasons to use when writing an essay.
• Writing an Essay: How to Structure an Essay Level: Intermediate This exercise on writing essays explains what you need to do to structure a good essay and why it is important.
• Writing an Essay: Phrases to Use in your Essays Part 1 Level: Intermediate In this first of two exercises on writing essays, you'll learn professional words and phrases/expressions that you can use in your own essays.
• Writing an Essay: Phrases to Use in your Essays Part 2 Level: Intermediate In this second of two exercises on writing essays, you'll learn more professional words and phrases/expressions that you can use in your own essays.

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This is me, Chris Clayton, the owner and main writer for Blair English. I'm also a part-time English teacher in sunny Spain. I have a love of history and the web. I hope you find the website useful.

Email Writing

Ladies and gentlemen, welcome to the future of letter writing– electronic mail writing. Gone are the days where people have to wait for weeks to receive a letter from a friend or a significant other. The concept of pen pals is no longer applicable when everyone from any part of the world can be contacted almost immediately– depending on your Internet speed and the kind of social media site you are using. If there are certain laws in your country that prevent you from accessing Google-related sites or even Facebook-owned sites, (e.g. China) then you would have to find another way to contact your fellow peers and colleagues using whatever mobile apps they have (e.g. WeChat). You may also see formal writings .

• Free Writing Examples
• Essay Writing Examples

Regardless, almost all forms of communication (except face-to-face talking) is already done through the use of modern technology that is able to fill the gap between the distance among people. The use of electronic mail writing these days are for more semi-formal and formal purposes (e.g. submitting a resume, asking your college instructor for some clarifications, making a business transaction) than casual purposes (e.g. chatting with a friend). You may also see some email examples by clicking here. For newbies who do not know the first thing about email writing, here are a few tips for you. You may also see application writings .

Sample Email Writing Example

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General Tips for Writing Emails in English

1. be sure an email is necessary.

Ask yourself if sending an email is really the best option to use in addressing the query or issue to the concerned party. Because if the matter at hand is something not so important or confidential, it can always be dealt directly with the aforementioned party. But then again, it is entirely up to your discretion. If you’ve decided that an email is the best option, then write your email and click “send”. You may also see article writings .

2. Use separate business and personal email addresses

Many jobs will normally give you an email address that you have to use, in case you have concerns or questions that you would want to raise to your boss or supervisor. Make sure that you strictly use your work email for work matters and personal email address for personal matters. Having a work email can look and sound more professional. That’s good if you’re writing a formal email, but it might not be as nice if you’re writing to a friend. You may also see memo writings .

3. Be clear, brief and polite

Everyone in the office is usually bombarded with emails every single day. That is why it is always best to keep the content of the message short, simple and concise enough so that they may be able to understand the gist of the letter without straining so much effort and time. Go straight to the point, but not in a rude and condescending way. Write your email just like you would in an essay. Similar to an essay, you have to introduce the topic, explain the different points, and then conclude the topic. You may also see summary writings .

4. Don’t write emails when you’re angry

They say that there is a right time for everything– which includes expressing that rage and anger towards the person. But never in an email. Keep in mind that you have to be respectful and courteous to the one you are sending that letter to.

5. Use short sentences

Just as it is important to keep the content of your message short and simple, it is also essential to keep the sentences simple and easy to read in order to keep your thoughts cohesive and understandable. Try your best not to use very lengthy sentences in your letter. Instead, learn to break down each separate thought with a ‘period’. You may also see minutes writings .

6. Be careful with “forward” and “reply to all”

The “forward” button is considered a lifesaver especially when you do not have the files you need to send to your boss or colleague, and you realize you sent that specific file to someone else who needed it before they did. So, you simply use that forward button in order to save time and effort. But make sure that the content of the forwarded message is meant for that specific person. Otherwise, it is best you delete the rest and to just retain the file that is needed to be sent. The same can be said for the “reply to all” option. If your supervisor has sent a joint message to recipients A, B, and C, make sure you only reply to your supervisor and not reply to all the concerned parties mentioned, especially if it is not really “need to know” information by the others. You may also see narrative writings

7. Read your email personally before sending it

Since you are the one composing the email, it would be best if you took the time to proofread the letter just to make sure that the grammar is in tact and that the thoughts are coherent enough for your letter to be organized and understandable. This will prevent the email recipient from struggling to understand your email.

8. Double-check email addresses for all recipients

Make sure that the recipient’s email address is correct. Be careful as there are times that email addresses are structured in a similar way. You may also see argumentative writings .

Sports Email Writing Example

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The 3 Common Types of Emails

1.  a personal email –  introducing yourself for the first time.

As mentioned before, most people do not write personal emails to each another anymore. They would mostly communicate through texting, calling, or via any social media applications that do not really need much formality (e.g. Facebook Messenger, Viber, WeChat). But if ever you are the conservative type of person, then here are a few guidelines that you would need to follow.

General rules for personal emails:

• Politeness:  You don’t need to be too formal, but you would want to appear polite and friendly when you address the recipient. If you have any requests that you would need to ask from your friends, make sure that you are polite in doing so. Instead of saying “Write me back,” for example, try something like “If you have a chance, I’d love to hear back from you,” or even “Please write back when you have a chance.”
• Greetings:  For greetings, people would normally use the first name after the word “Dear”.
• Closings: To say goodbye, use something like “Thank you”, “See you soon!” or even a brief sentence like “I’m really looking forward to meeting you in person.” Be sure to write/type your name, even if it will be included in your signature.
• Casualness:  With these types of emails, you can probably include more jokes or informal comments. However, still be careful about the tone of your email, especially if you don’t know the recipient well.

Example of a personal email:

For this example, let’s imagine that you are going abroad for the summer, say the United States or Canada. When you get there, you’ll be staying with a host family. There is a great chance that you will need to introduce yourself via email. Listed below is a sample:

Dear Smith Family,

My name is Mark. I received a confirmation letter from the exchange organization today. It said I’ll be staying with you for three months later this year. I wanted to introduce myself so you can know a bit more about me.

I’m currently 17 years old. I like listening to classical music, playing football and reading comic books. I will graduate from high school later this year, and I hope to go to college in the next year. I’ve never traveled outside of my country, so meeting you and visiting your country will be an exciting, new experience! 

I’d also like to know more about you, so if you have a chance, please write back at this email address. If you have any questions for me, I’d be happy to answer them.

Thanks again for agreeing to host me—I’m very excited to meet you in person!

2. A Semi-Formal Email – Writing to request an appointment or meeting

This is a very common type of email, especially when you need to write to your teacher to request a meeting.

General rules for semi-formal emails:

• Length:  Follow the K.I.S.S. (keep it short and simple). Remember that you are talking to a professional. These types of people do not have the luxury of time to thoroughly go through your letter, sentence per sentence. So, go straight to the point on what you want to discuss. After all, other concerns can be resolved during the meeting.
• Respect:  Remember that you’re requesting a favor from the recipient, so be respectful and not too demanding.
• Greetings:  Use formal or semi-formal greetings. You can still use “Dear ~,” but instead of including the recipient’s first name, use their title (Mr., Mrs., Ms., Dr., Prof. etc.) and last name.
• Closings: Depending on the purpose, you can probably use a semi-formal goodbye, such as “Thanks,” “Hope to hear from you soon” or “Thanks in advance.” If it’s someone you have talked to before in person, you can maybe use something less formal, like “Have a great weekend.”
• Clarity:  If you’re requesting for a specific day, that day/date and time should be set. Try to give multiple options. That way, if your first option doesn’t work out, your recipient has other dates/times to choose from.

Example of a semi-formal email:

Dear Professor Constantine,

I really enjoyed your Introduction to Witchcraft Course, and I was interested in continuing by taking the Advanced Demonology Course next semester. I’d like to meet with you to ask a few questions about the course, and also to get more information about the scholarship for international students.

Would it be possible to meet with you at your office sometime next week? I’m available during your regular office hours on Tuesday and Wednesday (1-4 p.m.), but if you’re busy on those days, I could also meet any time on Monday or on Friday afternoon. Please let me know what day and time would work best for you.

Thanks very much for your time and help!

Gary Oldman

3. A Formal Email – Writing about a problem with a product

General rules for formal emails:.

• Politeness:  Follow Confucius’ Golden Rule which is, “Do not do unto others want you others to do unto you.”
• Formality: Avoid making jokes and using slang words.
• Clarity:  Be clear by including any relevant details.
• Requests: State the result or response that you want or expect. This is also called making your email “actionable.”
• Greetings: For greetings, use a common phrase like “To Whom It May Concern,” since you probably won’t know the name of the person who will be receiving the email. But if you do know the name, you can use “Dear [Title] [Last Name],” like the one in the semi-formal email example.

If those seem  too formal, you may want to try something like “Good Morning/Afternoon/Evening.” It could make you seem friendly and make the recipient more receptive to your complaint or questions.

• Closings: For goodbyes, a simple “Sincerely Yours” is best. But if it’s a more casual company or an organization that you’ve already interacted with, you can always say “Thanks”.

Example of a formal email:

To Whom It May Concern,

I recently bought a magic wand from Hogwarts, but unfortunately it appears that the wand is not working correctly.

For reference, the model number is TOS-577, and I bought it on May 1, 2016 from Dumbledore at Hogwarts. I returned the magic wand to the store, but they said I should contact you since you would have an idea on how to fix the wand. Because of that, they weren’t able to offer a refund or exchange.

I can understand Hogwarts’ position, but the magic wand shouldn’t have broken so soon. It is still covered under the school’s warranty, so I would like to exchange the magic wand for a working model. Please let me know what steps I need to take for this to happen.

Thanks very much for your help with this situation.

Sincerely, Voldemort

Business Conference Call Email Writing Example

Size: 524 KB

Just remember these steps in writing an email and you’ll be able to get it in no time.

Email Generator

Text prompt

• Instructive
• Professional

Write an email to parents about an upcoming school event

Compose an email to students reminding them of homework due dates.

How to Write an Email - Best Examples and Top 5 Dos and Don’ts

Want to know how to write an email? Need some guidance on what goes where and why? Well, whether this is the first email you’ve ever composed, or you just want to refresh your memory, here go through everything you need on the subject of how to write email properly! For more advanced email writing techniques, check out our how to write a professional email article .

Formatting and Components

Learning how to write a basic email is simple, and every email you ever write will feature the same format that requires you to address each of these components:

To, CC, BCC

Attachments.

• Subject Line

Here, we go into each of these components in more detail so you know exactly what makes a great email.

These fields, found at the top of your email, are where you will place the email addresses of the people you wish to contact. Each has a different function:

Discover More:

• What’s The Difference Between CC and BCC In Email? Your Complete Guide!
• The Best Email Providers That Don’t Need a Phone Number
• Want iMessage for PC? We’ve got the Solution for You

The attachment function in your email allows you to attach supporting documents that can be downloaded or previewed within your message. Most formats are supported, and in most cases, you can include text, images, videos, audio, and GIFs. It’s worth remembering, however, that there is usually a limit to the size of the file you can send.

The subject line of your email is all-important , spelling out the intention of your email and what it contains.

They’re often forgotten but this is bad news as they not only help the recipient understand what the body of your message contains, but they also ensure your email doesn’t end up in the trash folder .

Always start your email with a greeting.

Learning how to write an email introduction and greeting is important as it allows you to be polite and let the recipient know the purpose of your message .

Formal emails, such as for a job application or  sales email , require a formal greeting. When considering personal emails or those between close colleagues, it’s usually fine to use a more casual greeting. You should keep this in mind in you’re using any email templates or AI writing tools.

Naturally, the body of your message is an important element when writing an email. The ideal email body has to be focused, structured, with a clear purpose and to the point .

Remember that story telling qualities aren’t appreciated in an email and people tend to lose focus and interest if you don’t keep your email short and to the point.

Always state what your email is about early in your message, and layout your information so it is easily accessible when skim reading .

Signing off your email correctly is just as important as starting it correctly, and ensuring you use the right kind of closing for your intended recipient ensures they know the message is finished.

Tailor your closing on a per-message basis and, if you are unsure about how to sign off, always default on the side of formality.

Sending and Writing an Email – Dos and Don’ts

There are many dos and don’ts when learning to write an email:

How To Write An Email – The Basics

When learning how to write an email, once you have added the recipients email address to the correct field, you’ll need to focus on three main areas. These are:

Here, we provide some examples of how you should approach each of these elements so that you can compose your email.

How to Write an Email Subject Line — Examples

Your subject line should be concise and to the point and include any relevant information that the recipient needs in order to identify the purpose of the message. When learning how to write an email subject line, you can use the following examples to guide you:

How to Write Email Introduction – Examples

Your greeting, salutation, or introduction should be tailored to your intended recipient. In many cases, your email introduction will be familiar to you from letter writing practices.

How to Write the Email Body – Examples

The body of your email will need to contain all the information you want to convey, without being overly long or complicated. Here are a few tips:

How to Write an Email Signature or Sign Off – Examples

Signing off your email is simple, and you can choose how you do it depending on who you are writing to. Here are a few ideas:

How To Write Email Like A Boss – Full Examples

Here, we look at some common examples of email writing to help you combine the elements above and rock your email technique.

How to Write an Email to a Friend or Family Member

When writing an email to a friend or family member, you don’t have to have as detailed of a subject line as you would for a more professional environment. Something along the lines of “Catching Up” will suffice. With your introduction, you can take a more conversational tone with them. You can use an informal introduction like “Hi Sam” when starting a conversation with them. 

Since you are talking to someone close to you in a non-business setting, you can treat it as would you a text message conversation. You’ll want to use a friendly tone, but that doesn’t mean you shouldn’t be concise and clear, though. Don’t ramble as they’ll likely skim past your information if so. When closing your message, salutations like “Love”, “From”, etc. are acceptable depending on the nature of your relationship. 

Example 

I just wanted to check you’d received my invite for Thanksgiving? Please let me know if you’re coming so I know how much turkey to cook!

Love, 

How to Write an Email to a Teacher or Professor

When emailing a teacher or a professor, you’ll want to use a much more clear tone than you would normally. In this setting, this person is an academic, so formality is required. Your introduction should be very formal. In our example below, we use “Dear” as the best option. When emailing a professor, be very concise and use bullet points when possible to make your point clear. When closing your email, use a formal salutation like “ Best Regards ”.

Dear Professor Smith, 

Unfortunately, due to sickness, I would like to request an extension to the deadline of our current project. If possible, I would like an extension until Monday. Please let me know if this works for if you. 

Kind Regards, 

How to Write an Email for a Job Application 

When sending an email for a job application, formality will be required. Your subject line should include “Application – JOB TITLE”. In your introduction, use a formal option like “Dear”. In your body, clearly state that your resume and cover letter are attached (don’t forget to attach them!).

Dear Sir/Madam, 

Please find attached my introductory letter and resume in application for the position of Marketing Associate as advertised on your website. You will find all the information you need in these documents, however, if you require anything further, you can reach me on my mobile or through email. 

Best Regards, 

Lorraine Lister

How to Write a Thank You Email After an Interview 

Getting a job interview is hard enough, so do something to set yourself apart from the rest of the applicants and send a thank you letter after the interview. In the subject line, state that you are thanking the interviewer for their time and attention. In the introduction, use the opening of “Dear NAME”. In the body, thank them for their time and let them know you are available to meet again if needed. “ Kindest regards ” is a great closing to use as your salutation.

Dear Jan, 

Thanks for giving me the time to speak with you and learn more about the role available. It was a pleasure to connect with you and discuss and how I might fill the position of Marketing Associate. 

Please feel free to contact me if you would like any more information or if you would like to arrange another meeting to discuss how we can proceed. I look forward to hearing from you in the near future. 

Kindest Regards, 

How to Write an Email for Business Purposes 

Email is the communication language of business, so it’s important to know how to learn ace email skills to further your career. “Hi Team” or “Hi All” is an ideal opening when sending to a group of people, but for a single person, use “Hi NAME” . Clearly state the purpose of the email, the intended outcome (meeting scheduled, documents reviewed, etc.), and then communicate the timeline. When closing, use “ Thanks ” or “ Best Regards ” .

Hi Team, 

Attached you’ll find the latest sales figures from the last quarter. If you have any comments, please get in touch with me directly. 

Best, 

Emma Watson

Sales Manager

ABC Company

How to Write an Email – FAQs

Email is the number one method of digital communication in the world, and its simplicity and ease of use mean it’s still popular even though it’s pretty old. You can write an email for a number of reasons, including keeping in touch with friends or family, applying for jobs, communicating with colleagues, or even just requesting information.

Anyone with an email app and an email address can write an email, and it remains one of the most popular methods of communication thanks to its availability and ease of use.

Your email address will be made up of three of four components. These are: your name (or other handle), the @ sign, and the domain of your email provider. This is usually a .com or .net domain, however this will depend on your email service.

The subject line is usually found at the very top of your email, just below the To, CC , and BCC fields where you enter the email addresses of your contacts. Don’t forget to write a short and snappy subject line so your recipients know what your email is about.

Depending on the email app you use, you may find the attachment button at the top or bottom of the screen. It is usually indicated with a paperclip icon and a click will allow you to attach files from a computer or the cloud.

The send button may be at the top or bottom of the screen depending on the app you use. It may be a simple arrow icon, or it could be a button with the word “send”. Usually, one click is all it takes to send your message, so make sure you check it properly first.

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• Email Writing

Email Writing - Format and Samples

Emails are modern-age letters. This article explains the format of email writing and also gives you sample emails for students of Class 8 to Class 12 and working professionals.

How to Write an Email?

Email expressing your appreciation, email about your trip.

• Email on Seeking Information about Course Details

Email on Introducing a New Employee to Your Team

Email on official intimation of your resignation, email informing your employees about the change in work timings, faqs on email writing format.

Email writing is an essential part of professional communication. It is not easy to get people to respond to your emails if they do not feel interested in your message or proposal. This is exactly the reason why you should learn to write good emails. Be bold. Get to the point right away. The best email communication is the one that is simple and clear.

There are a few tips you have to keep in mind when you sit down to write emails. Emails can be casual or professional, just like informal and formal letters. The format of the email changes according to the kind of email you are writing. However, accurate grammar and spelling are aspects that are to be taken seriously.

When you start writing an email,

• Make sure you type in the right email ID. Always check with the receiver for the exact email address because even a full stop that is not part of the email address can land your email with the wrong person, or the mail would simply bounce.
• The Subject line is the next most important factor you should carefully consider because that is the first thing anyone receiving the email would see. It also determines if the receiver would want to open the mail. ‘The from line is what recipients use to determine whether to delete an email. The subject line is what motivates people to actually open the email.’ said Loren McDonald. Spend double the time you spend on drafting the body to draft the subject.
• See to it that your Salutation or Greeting is appropriate to the receiver/s. The greeting builds a rapport.
• The Body of the email states what the email is about. Be clear with what you want your receiver to know. Make sure you have everything you want to convey drafted in simple terms. Do not use colloquial language or long unwinding sentences. Try not to repeat words or use cliched terms. Make your message positive, even if you’re turning down an offer. If you have to follow, do it before they remind you to. Keep it short. Use standard font style and size. Do a final spelling/grammar check/proofread.
• Finally, Sign off the email on a polite note and proofread it before hitting send. The closing should feel genuine; only then will the receiver want to respond.

Email Writing Format Samples

Here are some sample emails that will help you understand how to write an email in the best possible way.

Informal Email Writing Format Samples

To: Recipient’s email address

Subject: Congratulations!

Dear (Name),

My heartfelt congratulations to you. I was glad to see your name on the merit list. All your efforts were definitely not in vain. I bet everyone at home is so proud of you.

You have truly honoured the family name, and I am happy that you would get to take up the course in architecture that you had been waiting for. I am waiting to meet you in person to convey all my love and appreciation.

Convey my regards to uncle, aunty and grandpa.

To: Recipient’s email ID

Subject: About my trip

My dear (Name),

I am very excited to write to you about the long tour I will be going on along with my parents. We will be leaving on the 25 th .

We will be away for three months. We are going to San Francisco for an official meeting my father has to attend. We would then be travelling to New York to visit our cousins. We would stay there for a month. After that, we will be going to Paris. It has always been my dream to visit Paris at least once in my lifetime, and my parents have finally agreed to take me there. I will definitely write to you all about my trip – all the different places we visit, the variety of food we eat and the people we meet.

It would have been even more special if you had come along with me. We will make sure we plan out a trip once I am back home.

With best wishes,

Formal Email Writing Format Samples

Email on seeking information regarding course details.

Subject: Regarding Course Details

I have passed the B.Sc. degree examination with Electronics as the main subject. I intend to have a course in Computer Science and would like to know the details of the courses taught at your institution. Could you please send me a copy of your prospectus?

Yours faithfully,

Subject: Meet the New Customer Service Representative

I am pleased to introduce you to (Name), who is starting today as our Customer Service Representative. She will be providing technical support and assistance to our users and making sure they enjoy the best experience with our products.

Feel free to greet (Name) in person and congratulate her on the new role!

Best regards,

Designation

Subject: Resignation

Dear Sir/Ma’am,

I am planning to pursue my higher studies in the coming academic year, and hence I would like to inform you of my intention to resign from the post of (Designation) at (Name of the Institution), effective three months from now.

I appreciate the opportunities for growth and development you have provided during my association with (Name of the Institution). It was indeed a privilege working here, and it was a valuable work experience which has helped me grow personally and professionally to a great extent.

Please accept this letter as the formal intimation of my resignation.

Thank you for your guidance and support.

Yours sincerely,

Subject: Revised Working Hours

Our company is growing, and there is a good inflow of projects every week. This has been possible with your dedicated and timely teamwork. In order to keep up with this, we have decided that the working hours would be advanced by 30 minutes. The revised time would be 8:30 am to 5 pm. This will be in effect from July 5, 2021 (Monday). It would be appreciated if all of you keep up with the timing and abide by it.

Feel free to come up with suggestions, if any.

Warm regards,

What should I put as the subject in an email?

The subject in an email should state what your email is about. Do not use long sentences when writing the subject. Use simple vocabulary and place the most important words at the very beginning of the subject.

What is the format of email writing?

Be sure to type in the exact email address of the recipient. Keep the subject as short as possible. Use it only to convey what the mail is about. No explanation about the matter should be included in the subject line. The body of the email should explain the purpose of the email. However, add only the necessary details. Keep it simple. End the email with a complimentary close and sign off with just your name in informal emails and with your name and destination in a formal email.

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Essay – examples & model answers | B2 First (FCE)

FCE Essay Examples:  Topic (Environment) 

Example exam task:, example answer (grade: 3), example answer:.

I think that my country has problems with pollution to the environment like all other countries. This problem is normal for Russia. We have big problems with transport because there are too much cars in our country. And because of that we have problems with atmospeer, air in my city and in all Russia is really dirty and sometimes I can’t make a sigh because it smells around me and of course around that cars on the road. I’ve heard about tradition of one country. They don’t go anywhere by car one day a month or a year, they just use bycicle or their feet. I think it could be very good if we had a tradition like that.

So, what about the rivers and the seas? Yeah, there are some really good and clean rivers and seas where you can go, but there are not many of them. Once I saw the river OB in my city, it was about two years ago but I stil remember that in some places it was not blue, it was green or purple I didn’t really understand because it had different colours.

I don’t know what should we do. Maybe we should just open our eyes and look what we did. But Russian people don’t care about the world around them many people care only about themselves an that’s all.

So, the best idea is look around and try to do something good for our planet and for us and our children.

FCE, CAE, CPE

Practice, write & improve, examiners comments & grade:, example answer (grade: 3-4).

To begin with pollution and damage to the environment is the most serious and difficult problem for countries of all over the world. Scientists of different countries predict a global ecocatastrophe if people won’t change their attitude to our planet.

First of all a huge damage to the environment brings a transport. People can’t imagine their living without cars, buses, trains, ships and planes. But it’s an open secret that one of disadvantage of these accustomed things is harmful exhaust. Needless to say that use of environment friendly engines helps us to save atmosphere from pollution.

In addition to this our rivers and seas are in not less danger situation. It’s a fact of common knowledge that numerous factories and plants pour off their waste to ponds. Obviously that cleaning manufacturing water helps to avoid extinction of ocean residents.

Apart from this I’m inclined to believe that every person can and must contribute to solving this important problem. Doing a little steps for protection our environment every day we will be able to save our Earth. And it’s a task of each of us.

Model Answer (Grade: 5)

DEVELOPMENT VS ENVIRONMENT

If we surf the web looking for pollution and environmental catastrophes, we will find out that every country in the world suffers them. This is a natural consequence of the struggle between development and environment.

If a country decided to live isolated from the rest of the world, living on what it can naturally grow and produce, it surely wouldn’t be highly polluted. But we all want exotic food and technological items from all over the world, so we have to pay the price.

Investing on electrical transport would benefit the environment a lot. Even more if this electricity came from a natural source of energy like wind, rivers and solar boards. It’s difficult to achieve this because petrol companies will fight against these actions.

We also have to take care of our rivers and seas. We all have heard about factories throwing highly toxic substances to rivers, without minimizing their poisoning effects. A really strict law should be applied to fine these factories and make them change their policy.

But what about ourselves? We also can do a lot! If, when possible, we bought larger packs of food, we would be producing less rubbish. And this is only an example!

FCE Essay Examples: Topic (Fashion) 

In today’s world, the fashion industry has a strong importance in people’s lives. The fashion industry say to the society what to wear and creates new types of clothes all the time.

Some people claim that the fashion industry has a bad effect on people’s lives, they say that the fashion industry creates clothes that the society has to wear. Furthermore, the clothes’ price is extremely high and people, who can’t afford it, should not be in the society.

In the other hand, the fashion industry guide the people to be in a good appearance, because, nowadays, the appearance of the person is more important than the person itself.

In my opinion, the fashion industry doesn’t has a bad influence on people’s lives. It’s something which was created to help people what to wear.

Example Answer (Grade: 4)

Fashion industry is very a discussed subject nowadays: they create and design new clothes everyday in order to satisfy some people needs.

There are many people who claim that the fashion industry is important and good for society. According to them, this industry design beautiful clothes and thanks to that every person can wear shirts, trousers or any acessory which is on today’s fashion.

On the other hand, the fashion industry in some people opinion, controls the market of clothes and because of that they can’t wear what they want to. In addition, the industry can increase the price of clothes, forcing people who don’t want to be “oldfashioned” to buy and pay a large amount of money to keep “beautiful”.

In my opinion, we can’t let the fashion industry decide what we must or musn’t wear. We shouldn’t judge people for its appearance,because that is not important. We must wear whatever we like, want and feel confortable with.

The society we live today is characterised by technology in constant development, fast speed processes, information travelling and getting to people at a blink of an eye and a complex web of social networking. In this context, the fashion industry is becoming increasingly important and having a more and more paramount role in our lives.

On one hand, the fashion industry is undeniably a source of profit and income. It hires millions of people all over the world and generates millions of dollars every year. Furthermore, such profitable business is also believed to be able to spread and make known the culture of a people, encouraging and enhancing a better understanding of each other.

Nevertheless, for those who are neither impressed nor motivated by numbers and figures, the fashion industry is seen as one which segregates people, isolating those who not fit their laws and commands. It is stated that people place too much importance on appearance and the material, world, sadly true, and the fashion industry just spurs on such situation. Moreover, not only are the costs of fashion item unrealistically high, it is thought to be a money better spent on more pressing issues, such as poverty and hunger.

I do believe that the fashion industry, as it is today, has a harmful effect, because it values a minority of people in detriment to the majority. However, it has such a wide reach that, it put into a good use, it can save lives.

FCE Essay Examples: Topic (Languages) 

“There are more reasons to learn a foreign language than to pass a test”

Everything around us revolves around language(s), it is the most important thing in our lives. Society would just not function without it. They are It is our future and I would personaly love to learn as many as I possibly can.

Not everything in life is done because it is necessary. Learning a new language can be a lot of fun. Many people only do it as a hoby, or their knowledge is something that brings them pride and pleasure.

Secondly, we have people who do it simply to challenge themselves. Truly I believe that having a great outcome that stems from your hard work and dedication to learn something new is a wonderful way to challenge prove your ability to yourself and others. Then there is travelling. It is very important to be able to understand and have a conversation with someone abroad, unless you would like to get lost or worse.

To conclude, I think that learning a new language is an amazing thing no matter why you do it. It is always better to do things out of enjoyment, but even if you do it for a test, that knowledge will always be useful.

Learning a a foreign languages is very important nowadays. English, in particular, is essential because it allows is spoken all over the world. That’s the reason why we start studying it from the age of six years old. Going abroad and being able to speak to native people is very satisfying and that’s why I want to improve my knowledge about foreign languages.

I decided to take this exam to know how high my level of English is, but also because I need this certification to go abroad next summer. I really want to come back to Cornwall, an amazing region in the South-West of England. I’ve been there twice with my family, but now I want to go alone. Only being there to England I can really improve my English comprehension and speaking skills.

Fortunately I can will have some English lessons which taught in English at university and I can’t wait for it because it will be an interesting challenge for me. Studying foreign languages is essential to live and to travel. It isn’t simple and I surely have to challenge myself everyday, but the result is so satisfying that we I can’t do without it.

FCE Essay Example: Topic (History) 

A very common topic that is being discussed nowadays is wether schools should teach subjects that some may consider useless later in life. A clear example is history, since it is quite difficult to learn and does not help us in day-to-day activities.

However, many people do not realize the importance of it or that it affects our lives today. For example, our political system would not be this way if it weren’t for the Ancient Greeks, numerous politicians and wars who helped shape democracy and our constitution. Yet it is still thought that it’s useless.

In addition, it is very important that we never forget about our past since we must know where we were standing years ago. Moreover, there are some things, such as World War II, that we have to remember to prevent them from happening again. We should also know where we we were standing a century ago: our origins, our identity. The more you learn about your ethnicity, the better.

All in all, I think that it is extremely important to learn about one’s own country’s history. Anyone who gets the chance to do this should not waste it, since they are very fortunate to have this opportunity

Would you pass B2 First (FCE)?

Dennis G. Zill

Travel, Money, Pets Et Cetera

5 Email Essay Spm example – Informal Email

Informal emails are suitable for communicating with acquaintances, friends, or colleagues you share a close relationship with, allowing you to express yourself more freely and naturally compared to formal or business communication. However, it’s essential to be mindful of the context and the nature of your relationship with the recipient to ensure that the tone and content of your email are appropriate. Certainly, here is an example of an email essay for the SPM (Sijil Pelajaran Malaysia) examination:

To: [email protected]

Subject: Activities during free time

Dear Ahmad,

It’s great to hear from you.

I agree, watching TV is tiresome. These days, I’m into gardening. My sister and I tried planting a flowering plant a few months ago. Seeing it grow made me feel delighted. Since then, we turned the empty lawn into a garden. Why don’t you try it as well?

If you want something to di indoor, you could try playing online games. My brother loves it. He said it’s fun and exciting.

I hope this will be of help. Write to me as soon as you can and tell me what to do.

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To: [email protected]

Subject: Ways to take care of the environment, let’s go green.

Hi Sonali Bendre,

It’s good to hear that your family has jumped on the recycling bandwagon.

There are few things you can do to take care of the environment. You should switch off and unplug any electrical appliances when not use. When you leave a room, make sure to swich off the lights and fans. This can help to reduce carbon emission.

Additionally, you should use a green bag instead of a plastic bag when shopping. Keep away from using straws too. Both of these cannot be recycled.

Hope this has helped.

Sincerely, Raju Chandran

To: [email protected]              

Subject: The best way to go to Kuala Terengganu – by Car or flight

Dear Monalisa

In my opinion, going to Kota Bharu by car is better than taking a flight. Although it will take longer hours, it is economical. Your parents only need to pay for the toll and fuel which are cheaper compared to the flight tickets. Moreover, your family won’t have to worry about renting a car once you have arrived in Kuala Terengganu.

As for me, my family do not have any plans yet for the holidays. But I do hope we will get to go to the beach.

I hope I have helped you.

Love, Rashidah

To: [email protected]

Subject: Malaysia Day Celebration: Singing and Dancing Activities

Hello Melissa Saila,

My suggestion for the Malaysia Day celebration would be Dancing dan Singing competition. This activity will help the students know the patriotic songs besides showing off their hidden talents. Over and above that, the students will also get the opportunity to show their creativity in composing songs and delivering them to the audience. They can dress up as freedom fighters or national leaders. I am pretty sure the students will enjoy it.

I hope this suggestion will help you to organise the day. See you later.

Nationalist Latifah Omar

Email Essay Spm example Email Essay Spm example

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English that goes straight to the heart

Essay Examples

An essay is a piece of writing that revolves around a particular theme and contains the academic opinions of the person writing it.

An essay can perform one or more of the following functions:

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• Analyses and critically evaluates a topic
• Presents the writer‘s argument for or against an idea
• Describes something
• Narrates a story
• Persuades the reader

To write a good essay you need an Introduction, a Body (Supporting Paragraphs), and a Conclusion. In this post, we have added the top 20 Essay Examples.

Essay Examples #1

Essay on my family (500+ words).

Family is the place where you learn your first lesson in life. Your family members are the only assets that will remain with you forever. Whatever the circumstances, family members are always there for each other to support us. Good values and good morals are always taught in a family.

In the family, we are prepared to respect our elders and love younger ones. We learn lessons consistently from our family, about honesty, dependability, kindness and so on. Although I am a student in my final year, my family always treats me like a child but always provides me with a sensation of so much love and care.

My family is the best family for me. I live in a nuclear family of five members. My father is a teacher. He is the man who heads and leads our family. He brings the family into reality. My father is my hero as he predicts the need of the time and raises his family by bearing all the responsibilities and discharging all the duties for giving a required shape. I respect him for his great deeds.

My father does not force me to go for a career his choice. He does not want that his son should follow only his profession. He wants that his son should go according to his own choice, suitability, and capability. But my father desires his son should go for a better future.

My mother is a housewife as well as a beautician. She is a lovely woman. My mother is everything to me. She is the one who understands me best and most closely. My mother is my co-partner in everyday work and different issues.

My mother was the most beautiful woman I have ever seen. She is my mother, who shapes me, to become a nobleman through her great, insightful, and elegant activities. My mother motivates me to learn by consenting to the activities which are important for character building and improvement. My mother creates an environment for me to learn enough in a natural manner.

My grandmother is the cutest person of all. In light of her, everybody has to get up early in the morning. She is fond of making sweet dishes and we love what she does. She is a focused woman and because of her everything needs to be in order.

My brother, who is elder than me, is the tallest. He is a Youtuber and is fond of cooking. He loves to play cricket and is a gadget freak. He doesn’t study much but is very sweet and gentlemanly.

I love my family because they are the jewels of my life. They work hard so that we can get anything we desire makes me love and respect my parents considerably more. We play games every night and discuss various topics to spend some quality time together.

I give deep respect and pay the highest regard to my family not just because they are my family, but for their unmatched and incredible sacrifices for me.

Also, Read 6 Types of Essay

Essay Examples #2

Essay on my father (500+ words).

My father is the man who heads and leads our family. He brings the family into reality. But in a real sense, my father predicts the need of the time and raises his family by bearing all the responsibilities and discharging all the duties for giving a required shape. I respect him for his great deeds.

My father is financially weak but fulfils my genuine requirements and guarantees that I should not be a survivor of feelings of inadequacy. My poor father does not hesitate to sweat heavily to enhance his earnings for my sake. He eats a little less but does not think twice about taking care of mine.

My father does not force me to go for a career of my papa’s choice. He does not want that his son should follow only his profession. He wants that his son should go according to his own choice, suitability, and capability. The tradition of specific jobs running in the family is literally dying. A doctor is not wanting his son to be a doctor, a professor is avoiding his profession for his children, an army officer is not forcing his son to join the defence forces, and so on. But my father desires his son should go for a better future.

My Father is a mature and agreeable individual who assists me make important decisions. Like most doting fathers, he plays a very important role in my life helping me build my career as well as resolve my everyday issues too. When I am looking for help and guidance against the odds, I, first of all, approached my father who comes forward leaving all his personal priorities and doing the needful. My father is a person who works tirelessly and makes countless penances to figure out my issues.

My father goes with me in all the activities ensuring my correct moves. He really looks at my problem and moulds me by giving lectures in the series in order to form a lovely sense in my mind. His concern is for my better career. My father is mature enough, knowledgeable, and very much aware of my cutting-edge needs, evaluates my inclination as well as decision, and does all-out efforts to develop me for accomplishing my objective.

My father is educated and has a logical vision. Today, my father has transformed into a trendy dad. His thinking is new which suits the time. He takes full advantage of his knowledge and modernization in raising me suitably and making me capable and confident to confront the competitive life that is prevailing today.

My father as an ideal father makes all efforts to meet my necessities. He would rather not leave any lacuna which may affect my development and career-building process.

We celebrate Father’s Day every year on 19 June to strengthen the relationship and remind a father of the sacrifices he endured towards his kids when they were in need.

It is very important that we should give deep respect and pay the highest regard to our fathers.

Essay Examples #3

Essay on my mother (500+ words).

The moment a child is born, the mother is born as well. When a child gets a sense, it looks up at its mother and starts to follow the mother’s movements. The mind of a child is generally very sharp. It copies the activities of the mother eagerly. Mother takes all the care of her kid from all points like health, dress, diet, entertainment, education, sports, and development of competitive aptitude. The mother attracts the kid through love and affection.

We can describe motherhood in terms of sacrifice. My mother ignores her comforts and works hard for good food, wear, and education for me. It is a natural and noteworthy quality that is wholly found in a mother. My mother bears the responsibility of motherhood not only from a young age, but she remains a trusted adviser throughout my life. It is very important that we should give deep respect and pay the highest regard to our mothers not just because they are mothers, but for their unmatched motherhood and incredible sacrifices towards us.

My mother is everything to me. She is the one who understands me best and most closely. My mother is my co-partner in everyday work and different issues. Sometimes my mother takes on a tremendous amount of responsibility and works under tension, when I need her, to take up its battle, both personally and professionally, to accomplish the troublesome objective in my work or business. We should owe our mothers for their everything.

There is an extraordinary job the mother does in influencing the kid. The foundation made by my mother through affection, persistence, discipline, direction, and tears permits me to cruise upon my ocean. It is my mother, who shapes me, to become a nobleman through her great, insightful, and elegant activities. My mother motivates me to learn by consenting to the activities which are important for character building and improvement. My mother creates an environment for me to learn enough in a natural manner.

Sometimes my mother uses specific hard measures to discipline me and teach me valuable lessons. She denounces me by denying me food. She forbids me to indulge in undesirable activities. Sometimes, she makes the dreaded beating with the rod. She shows her dismay. She warns of the carefulness. But I know, she is very soft from the inside. She is a well-wisher of mine. Her only point is that she needs her child free from inadequacies.

There are some cases when the children especially the individuals who are not depending on their parents and are working away, have forgotten their mothers. They don’t go home for quite a long time but their mothers still pray with all their hearts that they stay blissful and happy. She will ever remain a well-wisher of her children regardless of the circumstances.

It is very important that we should give deep respect and pay the highest regard to our mothers not just because they are mothers, but for their unmatched motherhood and incredible sacrifices towards us.

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Essay Examples #4

Balanced diet essay (500+ words).

People eat junk foods and other unhealthy food items only for taste. They don’t even have time to nourish their bodies with the required diet. A healthy and balanced diet reduces stress and promotes healthy life without suffering. Thus, it stands out of utmost importance to individuals to examine the significance of a healthy body.

A diet that contains all kinds of necessary ingredients in almost the required quantity is called the “Balanced Diet”. A Balanced diet is one that helps to maintain or improve overall health. We should consume a balanced diet consisting of essential nutrition: liquids, adequate proteins, essential fatty acids, vitamins, minerals, and calories. We must eat fresh fruits, salad, green leafy vegetables, milk, egg, yoghurt, etc. on time in order to maintain a healthy body.

Among the minerals, we require chiefly iron, calcium, sodium, potassium, and small quantities of iodine, copper, etc. They are found in green vegetables and most fruits, Vitamins have a number of kinds like A, B, C, D, etc. Vitamin A is found in fish oil, butter, carrot, papaya, etc., and Vitamin B is found in green leafy vegetables, wheat grain, etc. Vitamin C is found in green chilli, green vegetables, amla, lemon, and citric fruits. Vitamin D is found in the first oil, butter, and rays of the sun. We also need Vitamins E and K for our health. Milk is perhaps the only single item that can be called a balanced diet in itself.

Animal protein is found in meats, poultry, and fish. The white of an egg also contains protein. Another kind of protein is found in milk (casein), cheese, curd, pulses, soybean, dry fruits, etc. Fat is found in butter, pork, coconut, all edible oils, cod liver oil, the yolk of an egg, etc.

We should eat only fresh, well-washed and well-cooked food articles which are free from dust and flies. Fried foods and foods containing excess fat, spices, and chillis are harmful. Roadside eating should be avoided. We should take the last meal two or three hours before going to bed. There should be a good time gap between two meals so that the food gets digested in our stomachs.

A healthy body also needs some daily physical activities, proper rest and sleep neatness, a healthy environment, fresh air, and water, personal hygiene, etc. Also, we should drink more water at least 7-8 glasses of water. It balances blood pressure and supplies vital nutrients exceptionally quickly to the body. A fit and healthy individual turns out to be more resistant to infections and diseases.

Wealth matters, but, is not as important as health. Spending lots of money on junk food in five-star hotels or on other entertainment sources like watching films for a day and so on has no advantages other than self-satisfaction. Being physically and mentally healthy helps an individual to be socially and financially healthy as well.

Also, Read Academic Essay

Essay Examples #5

Health is wealth essay (500+ words).

The greatest wealth is our own health. A healthy body can earn great wealth but a wealthy person cannot earn great health.

Man is a reasonable creature. His predominance over different creatures lies in his superior mind. As a matter of fact, man has been able to control nature due to his highly developed brain. But man needs to keep his body and mind fit and healthy. It is said that “A healthy man is a wealthy one”. Regular exercise helps us to keep fit and simultaneously keep an alarm in mind. Good and sound well-being would guarantee an agile and active mind. Just as an individual’s state of mind and feelings are reflected in an individual’s health, a body that is feeble and ill-suited plays devastation on an individual’s psychological prosperity.

Recent studies have shown that the increased stress of the present speedy life is leading to various medical conditions. Major among those are heart and neurological problems. Good health assists an individual to keep a positive attitude toward work and life in general.

Regardless of anything else difficulties and obstacles, we go over, life is intended to be positive and cheerful. To enjoy and appreciate the wonderful things of life we need the energy and zest for life. This can happen only when the body is healthy enough to take on the difficulties of life.

An untalented man can also deal with his occupation through the excellence of his good health. We see a number of people having good physiques working on the farm the entire day by putting their energy into earning bread for themselves and their family members. It gives them mental satisfaction and a night of sound sleep during the night. Not only that a physically strong and intelligent man can stretch out better help to society and gain appreciation from individuals.

We realize that there is value in good health, so it ought to be improved. There are areas where people are badly suffering for want of healthcare centres. The hospitals in many rural areas are running without doctors and medicines. There are people who are suffering from multiple diseases or injuries but are not getting treatment, in the absence of proper medical facilities. The poor people can not afford the treatment after going to big cities. The treatment of major diseases in private hospitals is beyond their reach.

The medic.. facility alone can not solve the issue. There is a requirement for awareness among people for carrying out regular physical exercises to have sound health and efficiency to work. People who are cautious and aware of their health join Gymnasium and Yoga camps. The inspiration will intrigue others to follow these good frameworks for making them disease free and enabling them to enjoy robust health.

If a person can figure out how to free his mind of unhealthy and negative thoughts like self-indulgence, he can stir up the will to improve his body. That will free him of most illnesses that are of psychological origin. When he is on the way to good health, he will encounter a superior mind.

Also, Read Examples of Personal Essay

Essay Examples #6

Importance of history as a subject essay (500 words).

History is a very important and interesting subject. Those who are keen to know about the past events and heroism of great people, generally opt for history. History gives curiosities about the noble deeds of noble people who could make themselves fit to be chosen, by the excellence of their remarkable performance, for a record in the books of history. Such people and their acts, through which they could show wonder, always rouse others to follow. The study of history influences one’s character.

No doubt, the present generation has become materialistic as a result of modern science and very few students are going to study history. Their goal has changed. They are keener to earn more and more money for enjoying lavishly rather than philosophizing about historic events.

The study of history is very important to know about the major events which have happened within the nation and the world. An educated man ought to be aware of significant events of the past. The study of history makes a man savvy on various additional matters like religion, legislative issues, sociology, literature, economics, foreign policies, unity, freedom, trade, commerce, geographical aspects, and various indigenous and foreign races. A number of wars, victories, and treaties, which happened in the past inside the nation and outside, have been kept in the books of history. The reader of history knows all about these occurrences exhaustively after he goes through them.

History features differently. We know from history that in the past this world was a turning chunk of fire and a fragment of the Sun. It solidified after so many years and turned out to be increasingly cool step by step. Then life appeared with creatures, other living things, and plants. They were followed by apes and remote ancestors of man. There are countless different realities and happenings that are contained in the books of history.

History must be studied for many important reasons. Its study increases our understanding of caste, religion, tradition, and customs. Its study clarifies that all were man-made. The fundamental point behind it was to make a framework for work, feeling, and civilization in society. There is no religious sanctity attached to anyone. It is changing with the difference in time.

The study of history teaches us the lesson of courage, determination, and hope. A man may be feeble, however throughout ages, he has struggled against heavy odds and never looked back. He faced many disastrous wars and revolutions, yet, he has advanced. The study of history uncovers us the heroism of the man who empowered him to accomplish so much in different fields.

Now you realize the Importance of History as a Subject. Let us encourage the study of history in our country with a positive and helpful point. Let us arrange the study of history to give courage and strength to our childhood empowering them to grasp the element in it for making good use in building up a strong and prosperous country.

Also, Read Examples of Informative Essay

Essay Examples #7

Value of sports and games essay (500+ words).

Sports and games are as important as food, education, and other essential things for children. Games and sports are significant means of entertainment. Nowadays students are busy with their studies. They have a ton of books and various subjects to study. They need some change, which can be given by sports. The outdoor games and sports revive the students and make them able to regain their lost energy. Sports and games produce mental freshness and the students take an interest to concentrate on studying more.

Sports and games are also extremely valuable for good health. The outdoor games are more helpful, where the students share the company of nature and inhale fresh air. They get a lot of physical exercise while playing games outside on the playground. It keeps them physically and mentally fit. Sports and games make the students dynamic which is vital at that age.

Sports and games teach students the value of discipline, collaboration, leadership, judgment, courage, and determination to win. These things also assist the students to develop their traits of personality, which is very important for developing a talented person.

Sports and games teach them the requirement of sacrifice, discipline, elegance, liberality, and solidness, which enable them to effectively lead life. These characteristics in a man carry superfineness to act effectivity regardless of the circumstance and the task they come across. Citizens with such potential can contribute a lot to society and the country to which they belong.

Games likewise give an outlet to excess fat and weight and keep the students solid and dynamic. This aspect is crucial to keep the students healthy. Sports activities are the best means to utilize time in a positive way. They do not waste their time loitering and going on undesirable activities.

We see that the majority of the great athletes are from western and other developed countries. The reasons are obvious. They play games and sports right from childhood and primary school. India is progressing rapidly. We are now capable of affording expenditure on sports activities right from primary standard to empower us to improve the image of the country in sports.

That can be possible only when the children are provided opportunities right from the beginning. If required sports can be made a compulsory subject and marks can be added to the result, which will attract the students towards hard work with an interest in succeeding in sports. That will make an equation to create an ever-increasing number of athletes. The Government and the school administration have to ensure adequate sports facilities in all the schools and colleges. That will inspire the students to take part with a more prominent interest.

It is very clear that games and sports have extraordinary value in life. The games should be played keeping their nobility in mind. The nobility of the games should be maintained. There is a need to create a sports atmosphere in all the schools and colleges for attracting a maximum number of students to take part in the events.

Essay Examples #8

Essay on science and technology (500+ words).

This is the age of science and technology. Its benefits have arisen as a significant determinant of the wealth and power of the nation. The development of science and technology has significant ramifications on the management of the future pattern of social and economic growth.

In a fast-changing world, the fate of the country can be moulded through our ability to harness modern science and technology, which is a road to boost the development programs of the country.

Rapid technological advances have reduced the dependency on natural resources or the factors in proportion to it. Man is performing precisely by machines with a regular improvement in his work because of quick technological changes by virtue of scientific advancement all around the world.

The foremost important aspect that the world is perceiving today is consistent endeavours to consolidate the gains of science for improving the human condition. Scientific discoveries have to be converted by human efforts into technological innovation which have to be developed to achieve significant improvement in the human condition.

Our agricultural scientists have proactively made an exceptional commitment to giving new innovations for growing the crop with scientific methods, which have developed our national economy and human welfare by empowering ourselves completely independent in food grains. This could be accomplished through related technology and scientific methods by providing machines and developing quality seeds, fertilizers, and insecticides, which are suited to bringing a green revolution to the field of agriculture.

We have accomplished desired scientific and technological advancement and have succeeded in boosting various important national activities like information and telecommunication, television, meteorological services, medical advancement, industrial development, nuclear research, Space Research Oceanographic Research, etc.

Over the years a strong science and technology infrastructure base has been established for giving modern shape to world industries. It covers a chain of laboratories, specialized centres, various academic and research institutes, training centres, and useful development programs, which continuously provide skill, technically trained manpower, and technological support to industries for better execution.

Science has advanced a great deal in the field of medical care. New technology has given a compelling medical care framework at a reasonable cost. The new technology that medical science has invented provides the system, under which critical cases can be handled Confidently for saving human life. Medical research has been carried out, broadly on nutrition, tuberculosis, reproduction, child care, leprosy, drugs, communicable diseases, cholera, and malaria, which has an extremely certain result. Man is in a position today where he can undertake to treat these dreaded diseases according to the new invention which has given an established method of treatment and care.

If we look at the global scenario, the modern world is moving exceptionally fast. There are rapid scientific and technological changes that are occurring in a steady progression. Our country, as a global competitor, in the race of becoming a world power, needs to accomplish more in the area of Science and Technology emphasizing it as its foremost national priority in order to accomplish its objective.

Also, Read Summarizing an Essay

Essay Examples #9

Essay on co education (500 words).

Co-education is a system of education in which boys and girls study together in a common school or college. Co-education was not prevalent in ancient times. It is a groundbreaking thought. The parents supported the case for adequate education for the children irrespective of their sex. The countrymen realized that the boys and girls have to move together and shoulder to shoulder in every walk of life in the free world. They started educating their children in co-educational institutions.

Co-education has various advantages. It is useful in producing a sensation of solidarity and a feeling of equivalent obligation among boys and girls. When young boys and girls come closer to each other, they take more care in understanding each other. That helps in creating a friendly atmosphere between the two. The boys and the girls partake in their joint exercises consistently in schools and universities.

Co-education assists in carrying out a change in society according to the need of modern times. Young boys and girls get the opportunity to blend in with one another frankly and conveniently. They act together on different events and occasions in society. They demonstrate examples of cooperation before individuals, which inspires and produces a healthy spirit of working among the masses.

Co-education produces good citizens who have sufficient quality and development in them. That is a direct result of acquiring various experiences of good and terrible nature during their student life in coeducational institutions. This sort of value in an individual separates him respectably during his further course of life. Such citizens are mostly successful in their work because of their characteristic potentiality and maturity.

Ours is a male-overwhelmed society. There is a sensation of mediocrity among women. There is a need to educate the public opinion that the rights of women and men are equal and that they have an equal role to play in society. Their aim and interest are one, and both the men and the women possess the equal ability to act. The aim should be to remove the feeling of an inferiority complex and bring oneness between the two. That will generate confidence in the female community and will give great working strength to the country.

Co-education is the only answer to this issue. When the boys and the girls live and study together for a long time, the disparity of gender goes off and the feeling of equality is seen apparently among them. By prudence of this improvement, both the young boys and the young girls speed up their working with their equivalent and joint endeavours during their life and accomplish their objectives all the more without any problem.

In a democratic country, women are similarly valuable and can work side by side with men. We can not disregard the significance of women in the current circumstances. As a matter of fact, we need to give equal responsibility to women for taking our country ahead smoothly and making its dream of becoming a world power come true.

Essay Examples #10

Essay on disaster management (500+ words).

Numerous disasters are striking the people and the properties, which are causing great loss and we merely watch helplessly in the absence of prior management planning. Every government is spending immense cash on different issues, yet it is uninterested in chalking out the necessities against anticipated disasters.

Poor disaster management fails in handling the situation during it the happening. That could be checked or the outcomes diminished with earlier preparation and effective disaster management. That management can be trustworthy, which consists of certain essential norms like good training, the latest types of equipment, allocation of responsibilities, alertness, drill to tackle the situation on short notice, fast communication system, economic arrangements, and order of precedence depending upon the situation, security arrangements, adequate medical cover, rehabilitation where applicable and standing orders for essential services like transport, food and supplies, medicines and so on.

There is a necessity to set up teams independently for each anticipated disaster as per the preparation and capacity of the individuals for empowering them to tackle the situation with skill.

The disasters, which are generally occurring are either natural causes or accidental.

Disasters, which are caused due to natural reasons are always wide-ranging and more terrible. It needs greater arrangements by setting up an appropriate establishment and infrastructure. On the other hand, disasters which are caused accidentally need limited arrangements, but the time factor is more important to executing rescue operations in it.

Various other accidental occurrences have been occurring in our nation bringing about enormous disasters. These are chiefly accidents of aeroplanes and buses, blasts in mines, explosions due to mishandling of ammunition scraps, accidents while dealing the nuclear substances and during their disposal, hijacking, etc. There is a necessity to set up disaster management forces, which can manage the circumstances and salvage men and materials as timely as possible.

If we look at developed countries like America, Britain, France, etc, they have previously presented a different subject on disaster management in schools and universities with the aim to train and equip the students for handling emergency situations. There is a necessity to follow a similar arrangement of schooling in other countries for empowering the country to prepare every single resident to face and battle difficulties effectively during any sort of disaster.

As a matter of fact, the students ought to be prepared by training, drill, or practice for growing more certainty to deal with the circumstances in the genuine term on the ground. It is vital in the present life to have precautionary measures and adequate disaster management forces for tackling emergency situations when disasters are on increase due to the virtual effect of the advancement of science.

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Essay Examples #1 1

My native place.

My parents hail from a small village in Kerala which is nestled among mountains in a scenic district of the state. Every year, I visit my native place with my family. It is a trip that I look forward to all year. My father books the ticket two months in advance as it is difficult to procure reservations on short notice. Although I have lived in the city all my life, I feel that I never belonged to it. I have always felt at home in the quaint mountain village that is far removed from the hustle and bustle of city life.

It takes us 18 hours by train to reach the railway station that is closest to my village. The journey is usually gruelling in the summers but very pleasant in the winters and the monsoons. We plan our trip in the summer months since we get a two-month vacation in April. To beat the heat, we travel by air-conditioned coaches every year. We board the train at noon and we reach our destination at 6 am the next day.

The morning air is heavy with the scent of flowers and wet foliage. The temple bells start ringing at 6:30 am and the sound of bhajans fills the air. The village is only a 20-minute rickshaw ride away from the station. When we enter my grandmother‘s house, we are welcomed by her diminutive figure holding a lamp. According to her, it is auspicious to welcome loved ones by lighting the lamp at the altar of God. The moment we set foot into the house, we are filled with a sense of nostalgia and love. After a sumptuous yet simple breakfast, we relax with our family in the courtyard.

The cool mountain air is laden with scents of the rustic countryside. From afar, we hear the sounds of birds. My sister and I make paper boats and run to the little babbling brook that flows southwards. We set the boats on the water and watch them bob up and down. Far away from the world of video games and television, we seek fun in a world of simplicity.

The house itself has a personality. Simple, two-storeyed, made of stone walls and a thatched roof, the house is an old friend who warmly embraces you every time you meet. The rooms are small but well-maintained. On the ground floor is a room that my grandmother uses for storing condiments and grains. It is illuminated with a single light bulb and an old-fashioned lock-and-key style door. In its corner is a small bed. The calming silence of the room soothes my ears and transports me into a magical place. I feel weightless. The smell of spices envelops me.

On many occasions, I have spent hours sprawled on that bed reading a book or listening to music. If I ever have to pick a favourite place, then I have no doubt this would be it. When twilight descends on the little hamlet, large clusters of stars start appearing in the sky. Such a sight is never seen in the city as the lights obscure the stars that appear in the sky. My grandmother lights the lamp again and we all gather around her to say our evening prayers. After enjoying her simple, rustic yet delicious meal, we retire for the night.

Sometimes when I am upset, I think of my quaint little house in the village, my grandmother‘s warm embrace, and the small room that smells of spices. They immediately help me put my worries away and bring a smile to my face.

Essay Examples #12

Conquering my fear.

I am a fairly brave person. I can confidently say that I am the go-to girl if somebody wants to flick a bug away from his or her collar or pacify a growling dog. Sometimes, I have stayed up late at night trying to calm the frayed nerves of a friend a week before the exams. Is there anything that a fairly brave person like me is frightened of? I am afraid, (pun intended) the answer is yes.

From a very young age, I was frightened of water. Picnics on river banks were nightmares. Never did I appreciate the beauty of a setting sun without dreading the rolling waves that crashed against the shore. In clinical terms, I was aquaphobic – someone who had a pathological fear of water bodies.

Was I happy about it? Of course not! I didn’t want to be the one sitting plastic chair when my family enjoyed a game of throwing a ball in the pool. This summer, I swore to myself that I will conquer this irrational fear at any cost. To put my plan into motion, I joined a swimming class. I told my instructor wasn‘t like the other students who have no trouble getting into the water. The fundamental challenge in coaching me is that I had to be coaxed into the water first.

Thankfully, the instructor was a patient person who took me seriously. He asked me to take my time and come back when I had figured out the reason for my fear. It took me a while but I went back when I found out that my phobia stemmed from my fear of drowning. As a child, I was pushed into the water and survived the scary drowning experience. He smiled and said, “Now that you know the reason, let me introduce you to your adversary.” I was about to perform the most daring act of my life, stepping into the pool.

I took my first step and found myself shivering. I immediately retreated. My instructor said benevolently, “Enough for today. Let‘s take baby steps.” The next day I took two steps. Just when I felt the urge to run back, I told myself, “It‘s just water. It will not harm you.” I stayed in the water for full 10 minutes. I repeated the feat the day after and this time, I waded deeper into the water. I never thought I would see this day; here I was, standing in the pool with water that came up to my chest. Across the pool, I heard my instructor applauding.

In the weeks that followed, I was already preparing for my swimming lessons. In a matter of months, I could say that I tamed my bête noir and had become a decent swimmer. I surprised my family by diving into the pool during a family picnic. I could finally see the beauty of the setting sun without worrying about missing my step and falling headfirst into the sea. For me, the greatest victory was challenging the limitations of my own mind and conquering my worst fears.

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Essay Examples #13

How to optimise your time as a student.

It is generally believed that students have a lot of free time. They can afford to spend their time without a care in the world and have the liberty to live as they please. Nothing can be further from the truth. Childhood and adolescence are not simply about whiling away time with immature pursuits; those years play a fundamental role in building one‘s ambitions and shaping one‘s career. Students have to juggle their studies along with their social and familial commitments. Some students are naturally attuned to using their time wisely, but some may not be blessed with those skills. To optimize one‘s time, students should discipline themselves by incorporating some time-saving tips.

Being organized is the cardinal rule in saving time. It simplifies one‘s life. Being a student involves extensive perusal and note-making. Students also take down notes in class which is dictated by their teachers. The lazy ones do not keep a track of where these notes are. As the exams are near, such students may find themselves in a chaotic situation. The diligent ones can access all their notes and use them with ease. To save time, students should start by adopting small practices. They could maintain separate notebooks for different subjects and organize notes in a folder that is labelled according to date and subject.

Keeping the right company also matters. Good fruits when left with spoilt ones turn rotten themselves. Similarly, the company of lazy, insincere people can turn any diligent student bad. Good habits, like bad ones, rub off on others. So, students should make a conscious effort to avoid falling into bad company. They should seek out the ones who could instil more discipline into their lives.

Focus on understanding the basics of every subject. The bedrock of the subject lies in its basics. Without it, education will not have a strong foundation. Knowing the basics also helps students in grasping difficult concepts easily. Therefore, students intent on saving time should go back to their textbooks. Prioritizing tasks can help students save time if they are on a tight deadline. Create a timetable by prioritizing the difficult subjects so that more time can be spent on them.

Following these basic rules can help students optimize their time. They needn‘t fret about balancing studies with recreation if they were to make some smart choices.

Essay Examples #14

The process of digestion.

Your digestive system is one of the most wondrous processes in your body. It is uniquely designed to convert your food into nutrients that are needed for your body‘s functioning. If not for the process of digestion, the human body would be deprived of nutrients and may slowly degenerate. Let us learn how it works.

The food which you eat is broken down partially in the mouth. Your saliva aids in the process by making it pliable and breaking down the starch. Your teeth grind the food into a fine paste-like consistency. From the mouth, the food travels through the pharynx to the oesophagus.

The oesophagus is a muscular tube that connects the pharynx to the stomach. The food reaches the stomach using systematic contractions called peristalsis. These contractions facilitate the movement of the food.

Your stomach is the next destination of the food. It is a pouch-like organ that processes food. Here, the food is completely broken down. Powerful muscles of the stomach along with strong gastric juices blend the food into a paste-like consistency. From the stomach, the paste-like mixture moves further down into the small intestine. It has three parts—duodenum, jejunum, and ileum. It is coiled inside the abdominal cavity and can be about 20 feet in length. In the small intestine, the process of breaking down food is continued. Your pancreas and liver supply enzymes and bile, respectively.

Bile helps in the digestion of fat and eliminates the waste products in the blood. Through peristalsis, the food is moved and mixed with the digestive juices. The duodenum breaks down the food, while the jejunum and ileum absorb all the nutrients and release them into the bloodstream. Your colon is a 5-6-foot-long tube that connects the caecum to the rectum. It absorbs all the water in the stools and releases debris and bacteria into the rectum. The residue is passed into the anus, from where it is eliminated as faeces.

In the complicated procedure, all the digestive organs work in unison each fulfilling its duty with precision. Even if one of these procedures fails, your body may stop functioning properly. Such is the beauty of digestion.

Essay Examples #15

Ajji’s treats.

Appetizing foods are those that appeal both to the eyes and the palate. You may have seen on television how great chefs go to any lengths to make sure that the carefully crafted food is aesthetically presented to taste. They meticulously measure the colour, feel, smell, and dimensions of the food when they mount it onto the plate. Whenever I watch such shows, I am reminded of Ajji who had the ability to give any seasoned chef a run for his money.

She never bothered to follow any of the fastidious rules of modern-day chefs or appealingly presented her culinary creations. She did not believe in fussing over how food was presented, but she did believe in how food was cooked.

Ajji‘s food was not attractive to look at. The laddoos were sometimes not round enough. Lumps and chunks would be barely holding onto one other in a hastily crafted sphere. Her Puran polis reminded me of the map of Europe. The dal curry looked pallid without any garnishing. My heart did ache at the sight of rosy basundi served in ugly plastic bowls. Her food was definitely not meant for someone who feasted with his eyes; it was meant to be enjoyed with the soul.

The haphazardly made laddoos were made with so much love that we would not let a crumb go to waste. Her golden Puran polis with jagged edges was filled with a delicious mixture that would melt in your mouth. The fragrance of her pallid dal curry was welcomed into the homes of the neighbours. We joked that the neighbours would be full by the aroma alone.

On special occasions, she made basundi by stirring the milk meticulously for hours. Even though it was served in ugly bowls, we would never pass a chance to enjoy it. Today she is not with us and neither are her recipes. As a token of her love for me, she bequeathed her personal cookbook to me. No matter how well I try to recreate her laddoos, I can never make them look as beautifully lumpy as she did.

Essay Examples #16

How education enriched me.

The importance of education for men and women cannot be understated. It plays a crucial role in the personal development of an individual and enriches the socio-economical fabric of society. Today, education is necessary for success, and each individual is pitched against the other in a bid to outperform one another. Education is something that can give a person the necessary edge over others. It is definitely an instrument of social progress.

Education does not merely end with sending children to school. It is a fire that has to be stoked repeatedly. I was born to intelligent parents who understood the importance of imparting education to children. They not only sent me to a very good school but also whetted my interest in a variety of subjects by buying books and educational toys for me. Games such as Scrabble, Taboo, math puzzles, and the Rubik’s Cube stimulated my brain cells and strengthened my intellectual faculties.

My childhood was spent reading books of all kinds. Exposure to classical works of literature enriched my knowledge of the language. Thanks to my extensive reading, I also possess a very vibrant vocabulary. Encyclopedias on subjects like science and geography made me aware of the basic scientific principles and cultures of people all around the world. History made me realize how human follies can change the course of our progress. Historical figures like Gandhi and Martin Luther King made me understand that social change can be brought about without the need to shed blood.

Math introduced me to the mesmerizing world of numbers. It challenged my mind and made it sharper. Physics, Chemistry, and Biology helped me understand the laws governing the physical world around me. It made me appreciate the universe more. I often ponder how the world as we know it came into being. Though I am left without answers most of the time, I feel fortunate enough to have a mind that can question its own existence. I can weigh my actions morally and assess the repercussions of my words thanks to my education.

Without the benison of education, my life would have been no better than that of an animal. Apart from providing us with the knowledge to get by in life, it makes us rise above our primal tendencies. It expands our worldview and makes us more civilized. Educated people can become the driving force in the success of a nation. Education has made me what I am today. I am thankful that I, unlike many of my countrymen, have been fortunate enough to receive it.

Essay Examples #17

Who are we.

I have always thought about the nature of my existence. What am I? What is my identity? Made of flesh, blood, and a complex system of internal organs, is my body my identity? My countenance expresses my various moods and emotions, is my face my identity? Are my thoughts that make me who I am? We are much more than what we perceive ourselves to be. We need to move beyond the obvious to ponder upon the truth of our existence. Ask yourself, ‘Who am I?’

The Upanishads state, ‘Aham Bhrahmasmi’, meaning ‘I am Brahman’. The term Brahman here does not refer to the caste; it refers to the ultimate truth that underlies all the phenomena in the universe. According to the Vedas, the real self is not the body or the mind. Beyond the realms of the body and the mind is the soul. The soul represents our consciousness; consciousness is nothing but the awareness of the self by the self. It does not arise out of our material interactions.

Physically, we are composed of various elements—oxygen, carbon, hydrogen, nitrogen, calcium, etc. These elements constitute our bodies. If so, we are our bodies. What role does consciousness play in our identity?

Consciousness is a difficult term to define or understand. It cannot be explained with the help of numbers or explained with words. We identify ourselves with materials because they pleasure our physical selves. We form attachments for our need to be loved. We form ties that we cannot break free from. This further wedges a gap between us and our consciousness and we lose ourselves in the maze of worldliness.

We should never get distracted from our quest to uncover mysteries about ourselves. Only then will we realize our purpose in the vast system of planets, stars, life, and galaxies.

Essay Examples #18

Next to love, sympathy is the most divine passion.

The word ‘Sympathy’ is derived from the Greek prefix ‘syn’ or ‘sym’ which means together or joint and the root word ‘pathy’ which means to feel. Therefore, sympathy means to have a fellow feeling towards another living thing. It is characterized by the ability to understand the suffering of others and feel sorry for their plight. It is a trait that makes us distinctly human. It sets man apart from the beast; the civilized apart from the uncivilized; and the kind apart from the cruel.

The feeling of sympathy has a role to play in human society. It facilitates bonding between human beings and makes the burden of suffering lighter. Sympathy makes us extend a helping hand to someone in need and fosters a feeling of fellowship. Often the kind words of a stranger, a reassuring embrace of a friend and the patient ears of a dear one take the sting away from our pain.

Sympathy also ensures harmony in society. Apart from the role it plays in abating somebody‘s pain, sympathy also acts as a deterrent against crimes. It prevents us from wrongdoing through the voice of our conscience. Lack of sympathy is the foremost trait of a criminal.

The ability to shed a tear for someone is seen as a sign of weakness by a shallow society. But the perpetrators of this belief often forget that the strongest of individuals sometimes yearn for sympathy. Only hearts as cold as a stone would be devoid of this beautiful emotion since sympathy is a celebration of everything that makes us human.

Essay Examples #19

Keep your friends close and your enemies closer.

The proverb in its literal sense may seem counterintuitive. Why in the world would anybody want to keep their enemies closer than they keep their friends? The answer to this can be sought in the figurative implications of the proverb. The quote ‘Keep your friends close and your enemies closer is sometimes attributed to Nicolo Machiavelli, Sun Tzu, and even to Don Corleone, the protagonist of the novel The Godfather.

In the heart of the proverb lies the message that one can learn more from enemies than one does from friends. There are many reasons why this proverb holds water.

First, you can learn a lot from someone whom you despise. The best wisdom does not necessarily come from being with friends. A friend is someone who is agreeable and who does not become an obstacle or a threat to your ambitions. Chances are that you and your friend share a similar worldview. He or she is an extension of your own self.

An enemy, on the contrary, is someone who you don’t trust and who is aiming for the same things as you are. They are your opposites. Their ideas, beliefs, and worldviews may be in stark contrast with your own. By observing them, you can get a fresh perspective on a situation that you may not receive from your friends.

To outwit your enemies, you should pay close attention to their moves. This can help you stay ahead of them all the time. Keeping them at close quarters helps you in determining their motives. This helps you in anticipating all their moves.

Your enemy may have a lot of weaknesses that he does not like to bring to the fore. On the outside, he may seem like a formidable foe, but on the inside, he may be hiding some flaws which he does not wish to show the world. Knowing your enemy‘s weakness is the biggest instrument in anybody’s arsenal.

Sometimes, unexpectedly, you may find that your enemy may not be the ‘scheming’ and ‘evil’ villain you have imagined him to be. You may be surprised to find that he shares some of your values as well. An enemy may cease to be an enemy and you may learn to empathize with him/her. Hence, to be successful, you should be able to exploit your friendships and gain wisdom by observing your enemies.

Essay Examples #20

The lazy tiger.

Once upon a time, there lived a tiger. His mother named him Mkali, which means fierce. But that was a misnomer because Mkali was a lazy little cat. Nothing in the jungle could excite him. His mother Jasiri was an expert hunter. She had single-handedly provided for the entire ambush once when food was scarce in the jungle. She had also taught her other children how to prey on hippopotamuses and how to tackle prey with antlers. She was very well respected in the Tiger community and had held the title of ‘Tigress Extraordinaire’.

The carnivores of the jungle sniggered when they spoke of her perpetually sleepy son. “How could he be born to Jasiri?” the Hyena Cheka said. Tiririka the python added, “That boy wouldn’t swat a fly if it were to be sitting on his nose all day.” Mkali was never bothered. He loved his life; lazing around the river all day, returning home for dinner, feasting on the prey his mother had painstakingly caught and then sleeping on the thickest branch of his favourite tree.

One day, the unthinkable happened. Jasiri had cornered a water buffalo and was preparing to strike it down in one swift move. Suddenly, the beast swung its head goring her grievously. Her den was at a distance so she had to drag herself all the way. Mkali wondered why his mother didn’t call him for supper that day.

Once he entered the den, he saw his mother moaning in pain. She said, “Son, I think I am going to die. I don’t know how you would feed yourself.” Mkali’s eyes welled up. He was aware of his prodigal ways, but he didn‘t want to let his mother die thinking that her son could not provide for himself.

Something changed in him that day. He walked to a nearby pool and looked at his own reflection. He saw in himself a fierce tiger who had finally realized his life‘s purpose. He had to make his mother proud.

Mkali started providing for his ailing mother. He hunted small animals first. He then graduated to preying on larger animals such as sambars. He gathered medicinal herbs and ground them. Jasiri’s wounds were very deep, but with Mkali’s loving care she could walk again. The other animals were dumbfounded by his metamorphosis. Jasiri, on the other hand, was proud that her son proved everyone wrong.

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