cover letter for a graduate student job

Cover Letter Examples for Students and Recent Graduates

The Balance / Luyi Wang

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What to Include in Your Cover Letter

College graduate cover letter example, student / recent graduate cover letter templates, student and recent graduate cover letter samples, how to write a cover letter, cover letter format and presentation tips.

If you're a student or a new grad, you may not have much experience in the workforce. This can make building a resume and writing a cover letter challenging. After all, if you haven't worked previously, what information can you include in these two documents?

Fortunately, on-the-job experience is not the only thing that shows your abilities. Here's guidance on what to include in your resume and cover letter, along with cover letter examples and cover letter templates are designed especially for high school students, as well as for college students and recent graduates seeking employment.

Academic Achievements and Extracurricular Activities

You can mention volunteer work, academic achievements, participation in clubs or activities (particularly those in which you held leadership roles), and internships. Your academic background is also an asset. Include details that are relevant to the position you want (use the job description as your guide to the qualities and training the employer seeks).

GPA and Honors

If you are an honors student with a GPA higher than 3.5, it is a good idea to mention this on a cover letter as well, along with any honors societies you have been inducted into.

Skills and Abilities

Other things you can mention are soft skills—interpersonal “people” skills like creative thinking, communication, teamwork, or time management that will help you to adapt easily to the people and clients or customers you will be working with.

Your goal in this cover letter is to show how you would be an asset to the company, describing the skills you bring that would allow you to perform well in the position.

Below, you'll find a list of student cover letters, listed by position and level of experience, to help you develop your own cover letter. 

Watch Now: 7 Tips for Finding Your First Job

You can use this sample as a model to write a college graduate cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

College Graduate Cover Letter Example (Text Version)

Lucy Applicant 123 Main Street Anytown, CA 12345

555-555-5555 lucy.applicant@email.com

October 18, 2021

Eric Lee Media Director Kansai Collaborative Arts 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to you to express interest in the graphic design position as advertised on Indeed.com. As a recent graduate with experience in 3-D animation software and the Adobe suite of software, I believe I am a strong candidate for a position at Kansai Collaborative Arts.

 During my time at the University of Northern State, I was awarded the top prize in the student design competition for my version of an app that would allow students to learn Japanese characters on their own time.

In addition to graduating with a 3.75 GPA, I spent a semester at a university in Japan, and I have strong conversational skills in the Japanese language. I believe this would be an asset, as I know your studio does a lot of collaborations with major design studios in Japan.

 Although I am a recent college graduate, my maturity, artistic skills, ability to work with others, and knowledge of the Japanese language and culture will make me an asset to your studio.

 I have enclosed my resume and will email you within the next week to see if we can arrange a time to speak further. Thank you for your time and consideration.

Signature  (hard copy letter)

Before you can begin writing your cover letter, it's important to know the guidelines governing these letters. Unlike a casual email to a friend, there are set standards for how to greet recipients, organize the letter's content, and much more. That's where templates can help: they allow you to know what information to put where, and they help you format your letter correctly. Review the templates below: 

• Cover Letter Format
• Cover Letter Template
• Email Cover Letter Template
• Email Cover Letter Sample
• Cover Letter Sample: General
• Cover Letter Sample: Block Format
• Microsoft Word Cover Letter Templates

These lists of cover letters include both general examples that will help you format your letter, as well as sample cover letters used to apply for specific positions, such as roles as a nanny or a marketing assistant.

Do not copy these sample letters—instead, use them as a guide to help you know what kind of information to include, and how to format your letter. 

Entry-Level Cover Letters

Have a look at these samples to see how best to present your experience when applying for an entry-level job.

• Entry Level Inquiry Letter
• Cover Letter Sample: Entry-Level

Student Cover Letters

As a student, the information you should emphasize in your cover letter will vary depending upon your level of education. Here are examples of effective cover letters created for students at the high school, college, and graduate levels.

• Recent College Graduate Sample #1
• Recent College Graduate Sample #2
• Response to Job Posting
• College Senior
• Graduate Student
• Networking Letter

Job-Specific Cover Letters

These cover letter samples target specific career fields. They demonstrate how to incorporate industry-specific keywords into your narrative.

• Email Cover Letter - Psychology Job
• Internship Cover Letter
• Finance Internship Program
• Entry Level Marketing

Cover Letters for Summer and Part-Time Jobs

Being able to write an enthusiastic and informative cover letter will set you apart from your competition when you apply for summer or part-time jobs while you’re still in school.

Make sure you send your cover letter and resume as soon as possible after a job is announced—these opportunities are snatched up quickly.

These samples can be modified to both summer and part-time work.

• Part-Time Job
• Summer Assistant Job
• Email Summer Job
• Summer Job #1
• Summer Job #2
• Summer Job Email Message
• Camp Counselor
• Email Editorial Assistant
• Sales Associate
• Summer Camp

This guide to writing a cover letter will walk you through everything you need to know to write a cover letter, including what to include in the letter, how to write it, and the proper cover letter format. Plus, find out about how to write a targeted cover letter and browse through additional cover letter samples and examples.

Here are cover letter tips and techniques for writing top-notch cover letters to send with your resume, including information about cover letter format and presentation, choosing a type of cover letter, writing custom cover letters, and cover letter examples and templates.

5 Professional Grad School Cover Letter Examples for 2024

Your grad school cover letter must instantly captivate the admissions committee. It should highlight your academic achievements and research interests clearly. Bear in mind, your letter is a formal introduction to your intellectual passions. Craft it carefully to reflect both your dedication and potential for advanced study.

All cover letter examples in this guide

SLP Grad School

Nursing Grad School

Biology Grad School

Psychology Grad School

Cover letter guide.

Grad School Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Grad School Cover Letter

Key Takeaways

Writing a grad school cover letter can often feel like a puzzle where the pieces don't quite fit. You've started applying for jobs and suddenly realize you need more than a resume—you need a personal touch that tells your story. It's not just about listing achievements; it’s about showcasing your proudest professional moment in a compelling and formal way, without falling into the trap of overused phrases. And all within the confines of one concise page. Let's navigate this together and make your cover letter stand out.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your grad school cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a grad school cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the grad school cover letter it would write for you.

If the grad school isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Grad School resume guide and example
• Tutor cover letter example
• Math Teacher cover letter example
• Kindergarten Teacher Assistant cover letter example
• Technology Teacher cover letter example
• Spanish Teacher cover letter example
• New Teacher cover letter example
• Pre K Teacher cover letter example
• Student Ambassador cover letter example
• Biology Teacher cover letter example
• Preschool Director cover letter example

Grad School cover letter example

Isabelle Todd

San Francisco, CA

+1-(234)-555-1234

[email protected]

• Emphasis on past achievements with quantifiable results — such as increasing productivity and customer engagement — proves the ability to add value and solve real-world problems.
• Highlighting experience in relevant projects, like the A/B testing strategy, shows a track record of applying specific skills that are likely transferable to the new role.
• Mentioning technical proficiency in data analytics, predictive models, and specific tools or methodologies (e.g., machine learning) matches the specialized needs of the role.
• Demonstrating leadership by outlining experiences of leading teams aligns with roles that may require supervision or team collaboration.

The visual appeal of your grad school cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

• Header (with your name, contact details, the role, and date);
• Greeting (that's personalized to the recruiter);
• Introductory paragraph (to capture attention);
• Body paragraph (to tell a story of how you've obtained your job-crucial skills);
• Closing paragraph (ending with a nod to the future ahead);
• Signature (that is not a must).

Our cover letter templates are already set up for you with the best grad school cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your grad school cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your grad school cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your grad school cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a grad school cover letter

• Header: Includes your contact information, the date, and the recipient's details, providing a professional look to your cover letter and making it easy for the admissions committee to contact you.
• Opening Greeting: A respectful salutation that addresses the specific individual or admissions committee, demonstrating that you’ve researched who will be reviewing your application.
• Introduction: Briefly mentions your background and the program you are applying for, while expressing your enthusiasm and alignment with the school's values, which helps to hook the reader’s interest.
• Body: Elaborates on your relevant academic and research experiences, specific interests in the program, and how your goals align with the faculty's expertise, showing the recruiter your potential fit and contribution to the program.
• Closing Paragraph: Summarizes your qualifications, reiterates your interest in the program, and includes a courteous thank you, leaving a final positive impression and signaling the end of your cover letter.

Key qualities recruiters search for in a candidate’s cover letter

As there is no specified role provided in your request, I will list 6 key qualities, experiences, and traits for a general graduate school applicant. If you want a list tailored to a specific grad school program or job title, please provide the details. Here is the list for a general grad role:

Strong academic record: Evidence of intellectual horsepower and discipline to handle rigorous coursework.

Relevant research experience: Demonstrates the ability to conduct scholarly inquiry and contributes to the field of study.

Clear career goals: Shows purpose and intentionality, aligning with the program's strengths.

Excellence in communication: Ability to articulate complex ideas clearly and effectively in writing and speaking.

Professional or academic recommendations: Strong endorsements from credible sources who can vouch for the applicant's abilities and potential.

Personal qualities such as resilience, initiative, and creativity: Attributes that suggest the applicant can thrive in challenging environments and contribute to the academic community.

The grad school cover letter salutation: how to address hiring managers

After covering the format of your grad school cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Admissions Committee,
• Dear [Program Director's Name],
• Dear [Department Name] Selection Committee,
• Dear Professor [Last Name],
• Dear Dr. [Last Name],
• Dear Graduate Admissions,

The grad school cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your grad school cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning grad school cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

What to write in the middle or body of your grad school cover letter

Here's where it gets tricky.

Your grad school cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your grad school cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Ending your grad school cover letter: a closing paragraph with a promise

If you're thinking of finishing your grad school cover letter with a "Sincerely yours" or "Thanks for the consideration," you need to read on.

End the final paragraph of your grad school cover letter with a twist:

• a promise - of how you'd grow as a professional, part of the company, or improve organizational metrics;
• a call to action - prompt interviewers with some follow-up actions if they are interested in your profile.

A personalized ending would surely help you to stand out by being a memorable candidate.

Addressing limited to no experience in the grad school cover letter

There's nothing to worry about if you lack professional experience .

Your grad school cover letter could bridge the gaps in your professional history by focusing on what matters most to recruiters, that's either:

• skills - focusing on transferable ones you've gained, thanks to your life experience (e.g. volunteering, certificates, etc.);
• achievements - select the most relevant and noteworthy one from your history (e.g. education, projects, etc.);
• motivation - describe how you envision your professional growth in the next up to five years, thanks to this opportunity.

Key takeaways

Writing your grad school cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual grad school cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your grad school cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your grad school cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your grad school cover letter like any good story - with a promise for greatness or follow-up for an interview.

Grad School cover letter examples

Explore additional grad school cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Student cover letter examples

Getting a job while you’re a student can be a great way to earn extra cash. The trouble is, you often have little experience behind you, which can make your CV look rather sparse.

That’s where your cover letter comes in. This gives you a chance to go into more detail about your interests, studies and what makes you a good fit for the role.

Find out how to write a persuasive and engaging application, no matter how much experience you have, with our step-by-step guide and student cover letter examples below.

CV templates 

Student cover letter example 1

Student cover letter example 2

Student cover letter example 3

The example cover letters here should give you a good general idea on how your Student cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Student cover letter

A simple step-by-step guide to writing your very own winning cover letter.

Write your cover letter in the body of an email/message

When you send a cover letter with a job application, you should always write your message into the body of your email – or the body of the messaging system if you are sending via a job website.

Why do this?

Simply because you want to get your message seen as soon as the recruiter opens your application.

If you attach the cover letter as a separate item, this means the recipient will have to open it before they can read it – slowing down the process and potentially causing frustration along the way.

So, write your cover note in the body of your email/message to ensure you make an instant connection with the reader.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of *Student job* with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Student cover letter

Here’s what kind of content you should include in your Student cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Student cover letter templates

Copy and paste these Student cover letter templates to get a head start on your own.

Good morning, Jon

I would like to submit my application for the Finance internship at CF Finance, where I believe my skills in financial analysis and investment strategies can make a valuable contribution.

As a highly driven Finance undergraduate student at Bristol University, I possess a strong track record of analysing complex financial data and making informed recommendations, evident from my selection for the prestigious JPMorgan 2-week intensive programme. In my current part time job at Lloyds TSB, I have honed my attention to detail, ensuring a 99% accuracy rate in cash balancing and implementing a new cash management system that reduced discrepancies by 30% within the first quarter.

Additionally, my experience working with the team at JPMorgan allowed me to develop financial models and reports, leading to the implementation of an automated financial reporting system that reduced reporting time by 5%.

I am eager to continue learning and to have the opportunity to work alongside the team at CF Finance. I am available for an interview at your convenience to further discuss my qualifications. Thank you for considering my application.

Kind regards,

Shana Johnson

I am an enthusiastic student in my first year of sixth form with excellent time management skills, seeking to apply for the retail assistant job at White Stuff.

In my current role as a Shop Assistant at Clarkson Newsagents, I serve up to 50 customers per shift and my proactive problem-solving approach has garnered 40 named positive feedbacks in the last six months, reflecting my dedication to exceptional customer service. Balancing academic responsibilities with work commitments, I have maintained excellent grades and actively participate in school fundraisers and community service projects. Organising events such as quiz nights and completing a sponsored half marathon showcase my passion for teamwork and strong work ethic.

I am excited to contribute my customer service skills and attention to detail to your retail team. I am available for an interview from 22nd March, and I am eager to discuss how my skills can benefit your shop’s success.

Thank you for considering my application.

Rachel Blake

I hope you are well. I am a highly motivated and detail-oriented Chemistry student at the University of Newcastle, specialising in organic synthesis with technical expertise in using HPLC and GC-MS for quality checking and chemical identification, and I am writing to express my interest in your master’s program.

With a proven track record of streamlining laboratory workflows during group projects, I am passionate about delivering accurate and efficient results in my research. During my time as a Peer Tutor at UNSU, I took on the responsibility of assisting freshman chemistry students, providing one-on-one tutoring and conducting revision workshops. Through these efforts, I successfully elevated the average test scores by an impressive 15% within just two years, showcasing my ability to effectively communicate complex concepts and support students in their academic journey. I am keen to further hone my analytical skills and contribute to cutting-edge research projects, and the research topics and innovative environment of your university laboratory aligns perfectly with my career aspirations.

I sincerely appreciate your consideration of my application and I am available for an interview at your earliest convenience.

All the best,

Fraser Bleaker

Writing a strong attention-grabbing cover letter is a vital step in landing a good Student job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Applications

How to write a cover letter for a graduate job.

Ruairi Kavanagh

5 Oct 2023, 09:35

Although the majority of graduate employers now use online application processes, ome jobs require that you apply with the traditional CV. However, CV’s need a compelling cover letter to accompany them. Think of it as an introduction to yourself and follow our helpful tips. Remember, you need to stand out from the crowd.

What to include in a cover letter

A CV cover letter should be no more than one page long – around four or five brief paragraphs.

Always include the name of the person, not 'Dear Sir/Madam'. This is particularly important when you're making speculative applications because you want your letter to reach someone who can act on it.

Specify why you are writing (eg in response to an advertisement or on a speculative basis). If it's about an advertised job, state the job title you are applying for (and reference number, if there is one) and where you saw it advertised.

State briefly why you want to work for this particular organisation and why they should employ you. Don’t repeat what is in the CV, but highlight your ‘unique selling points’. Be as specific as possible about how your experience matches the job. (If the letter is accompanying an application form rather than a CV, this is not always necessary as you will have used the form to make these points.) Also, make sure you have done your research and found some key facts about the organisation that you can refer to an emphasise your suitability in working for them.

Give details of your availability for interview. If relevant (eg if the employer has several different graduate schemes), state which other positions with the organisation you would also like to be considered for.

Finish with a keen but professional sign-off.

Your name and address

Put your contact details at the top of the letter – right-justified (i.e. lined up against the right-hand margin) or centred. Include your postal address, telephone number and email address.

The recipient's name and address

This is usually left-justified (i.e. lined up against the left-hand margin).

Leave one line space below the recipient’s address, then put the date you are writing the letter.

The greeting

Always start ‘Dear’ followed by the person’s title (Mr, Ms, Dr etc) and surname, eg ‘Dear Mr Smith’.

If you don’t know their name, start ‘Dear Sir or Madam’ (NOT ‘Madame’ – that means something different!). But it is always best to find out the name of the person who you want to read your letter, which in today's online world is easier than it's ever been, but don't be afraid to pick up the phone and ask someone in the organisation if needs be.

Get the insights and skills you need to shape your career journey with Pathways. We’ll show you exactly what goes into a convincing cover letter, so you can give yourself the best chance of getting to the next stage of the application process.

The subject

Leave one line space below the salutation, then put the subject of your letter, underlined. For example ‘Application for graduate trainee position’. Include the job reference number if there is one. This makes life easier for the HR person reading the letter. In an email, this will go in the subject line.

The body text

Write clearly and succinctly. It's vital that you don't go overboard on the thesaurus, clarity is key and don't write in words that you would never use verbally. There is no need for extra embellishments.

Normally, a formal letter should not be more than one side of A4. Structure your letter with a beginning, a middle and an end.

Use business-like language: this should be closer to the essays you write at college than the letters you send to your parents.

Signing off

Finish the letter ‘Yours sincerely’. Leave a space for your signature, then type your name. If you can create a digital signature or insert an image of your signature it can add a nice touch.

‘Yours sincerely’ is traditionally used when you don’t know the name of the person you are writing to, but is becoming less common.

Cover letter checklist

• Are your contact details up to date?
• Have you spelled the employer's name correctly?
• Have you included the job title, reference number and where you saw the advertisement?
• Have you kept a copy?
• Have you kept it to one page where possible?

Cover letter overview

1. do your research.

Find out something about their organisation that makes you want to work and say why.

2. Know the job spec

Write about why this job is perfect for you and use examples. This is an opportunity for you to show employers that you have done your homework. You should also match it with your CV. Highlight your most relevant experience in the cover letter and then the recruiter can read the details in the CV.

3. Short and sweet

When it comes to cover letters, keep it to one page and no more than three to four paragraphs. Remember to include the date and a proper formal greeting. You can use a person’s first name if you have introduced yourself previously.

4. Be yourself

Don’t go overboard on the thesaurus. Instead use simple, clear language. Give specific reasons why you want the job and why you are the right person for the job. Remind the employer at the end of the letter that you would very much like to hear from them for an interview.

Visit the career advice section of gradireland.com for more practical tips.

gradireland editorial advice

This describes editorially independent and impartial content, which has been written and edited by the gradireland content team. Any external contributors featuring in the article are in line with our non-advertorial policy, by which we mean that we do not promote one organisation over another.

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• Categories: Career development , Career resources , Employment guidance , Graduation advice , Interview preparation , Job market insights , Job search tips , Professional Development , Resume writing , STAR method

So, you’ve just graduated … now what? Getting into the workforce, whether you’re interviewing for your first job or your third promotion, can be very nerve-wracking. You may be very anxious to interview, and that feeling is completely normal. This blog will help calm those pre-interview jitters with helpful tips and tricks from Worcester Polytechnic Institute’s Career Development Center (CDC) .  

The first step to getting an interview is to apply! You will first need to create a resume, listing out your relevant work experience, research, accomplishments, and recognitions you received during your study. You will also need to make a cover letter, which you should change to meet the requirements of the job.  

*Tip: when writing your job functions, try to use quantitative data and get specific. You should also try and write things that only you could have done. For example, instead of “Managed social media profiles,” you could say, “Managed and grew Instagram account 15% in a 6-month time frame with targeted social media campaigns.”  

Communication Etiquette 

The timing of communication between you and a prospective company can vary. You may get frustrated by this, and you will most likely need to apply to dozens b efore hearing any communication. Don’t get discouraged, this can be one of the most difficult parts.  

Check your email and spam/junk inbox daily to make sure you don’t miss any communications. When you get a response, it is important to respond in a timely manner. Don’t forget to review your response for grammar and be professional in tone.  

Here’s an example response:  

“Hello X, we have reviewed your application and would like to schedule you for a phone interview. Please respond with your availability so we can schedule a call. Thank you, Human Resources”  

Your response might look like,   

“Hello, Human Resources! Thank you so much for reaching out, I’m very excited about this opportunity. I would be happy to schedule a call with you, and I am available any time after 2:00pm on Wednesday and Thursday. Let me know what time works for you. Sincerely, X”  

Note in the response how we acknowledge the person reaching out directly, express interes t in the role, and include all details that were specifically asked. The tone of the email is friendly, eager, and professional. The first interview will likely be what is referred to as a “phone interview.”  

Phone Interviews 

Phone interviews are typically short in nature and very transactional. They tend to be conducted by a human resource member or someone on the lower end of the management chain. Likely, the person who does this type of interview will most likely not be making the final decision. The person who conducts this interview may tell you about the role and ask some questions about your background, to see if you would be interested in moving forward. This is your opportunity to ask about the hiring process and timeline in return. You can also get more information about the role and organization to see if it is a good fit for you.   

After this, if the person on the other end deems that you are a good candidate, you will be asked to schedule another interview. This interview may be with your potential supervisor, team, or department. So, you should really be prepared!  

Before the Interview- Practice! 

You should be well-versed in the industry, company, and job description before your interview, so be sure to do your homework. Go through your resume and highlight specific responsibilities and past work history that relates closely to the job. Look through the company website and social media to get a feel for the organization and its mission statement. Doing so will help you stand out as an applicant and ask insightful questions.  

*Tip: ChatGPT can be a useful tool to practice your interviewing skills! Copy the job description into ChatGPT with the prompt: Help me practice interviewing for this position with sample questions, one at a time. Chat GPT will give you questions that you can practice answering. Ask for feedback and suggestions for improvement or tips on how to answer the question. This is a great way to practice and anticipate questions they might ask in the interview!  

Zoom/ Online Interview Etiquette 

You may have some form of interview in a virtual setting. If this is your first one, don’t worry! Here’s some guidelines to help you navigate your first Zoom interview.  

First, choose a location with good lighting that is also quiet. You will want your background to be free of distractions, and with a minimal (or blurred) background so the interview ers can focus on you. Make sure your computer is charged or plugged in, so it doesn’t run out of battery mid-interview. Prop up your laptop so that it is a little higher than usual, to get a good, clear view of your face. Zoom may allow you to preview your video and audio beforehand, so you can get the angle just right!  

Log into the video 5-10 minutes early, if possible. That way you can troubleshoot any issues with your computer and get the room set up if needed.   

As people come into the virtual meeting, smile and acknowledge them politely, introducing yourself if applicable. Take a deep breath and remember, job interviews are intimidating for everyone!   

Types of Interview Questions 

You should be prepared to answer several types of interview questions. Below are some of the most common types of interview questions you may encounter:  

Behavioral Interview Questions

Behavioral questions aim to get a sense of how you might act in various scenarios. For instance, you might be asked, “Tell me about a time when you had to deal with a difficult coworker.” Remember, these questions are your chance to showcase your past experiences and how you handled them like a pro.  

Communication Interview Questions 

Communication questions delve into how well you convey ideas and interact with others. You could be asked something like, “Describe a situation where you had to explain a complex concept to someone with little knowledge in the subject.” It’s your opportunity to highlight your communication skills and how effectively you can get your point across.  

Opinion Interview Questions 

Opinion questions seek to understand your perspectives on various topics related to the job or industry. For instance, you might be asked, “ What’s your take on the recent changes in industry regulations? ” Remember to back up your opinions with relevant insights or experiences.  

Performance-Based Interview Questions 

Performance-based questions aim to gauge how you handle specific tasks or challenges. For example, you might be asked, “ Describe a project where you had to meet tight deadlines. ” Be ready to showcase your abilities and achievements in action.  

Knowledge-Based Interview Questions 

Knowledge-based questions aim to gauge your level of understanding of industry knowledge. Some examples include, “What tools would you use to solve x problem?” “Guide me through your process to analyze a report.” “Here is the data from one of our experiments. What do you make of it?” Here, you will rely on the skills and knowledge you gained during your studies. Do your best and ask clarifying questions if needed.  

Brainteaser Interview Questions 

Brainteaser questions look for creativity and out-of-the-box thinking. Examples include, “ How many gold balls can fit in an airplane?” “How many gas stations are there in Japan?” “How would you weigh a giraffe without a scale?” . Take your time to answer these- give some thought to them. Here’s a step-by-step guide to answering these tough questions.  

During the Interview- How to Answer Questions using the STAR method 

When it comes to tackling interview questions, think of it more as sharing a story rather than searching for a right or wrong answer. You want to give the interviewer a full picture, so dive into the details!  

One approach to nailing those behavioral questions is the STAR Method. It’s like your interview toolkit. STAR stands for Situation, Task, Action, and Result. Here’s how it works: you set the stage by describing the situation or task, explain what you needed to do, outline the actions you took, and wrap it up with the results you achieved.  

These types of questions usually start with prompts like “Tell me about a time when…” or “Describe a situation where you…” It’s your chance to shine by showing how your past experiences or skills are perfect for the job you’re aiming for. So, think of it as time to tell a story and let your experiences do the talking! View this helpful guide about the STAR method from the WPI CDC.  

“Do you have any questions?” 

You should always have some questions prepared for the interview. This is your opportunity to get more information about the job and company from people who are actively in it. Remember, Interviewing is a two-way street. Not only are they interviewing you for the job, but it’s your turn to interview them to see if they are a good fit for you.  Ask very insightful questions, and steer clear of any that can easily be answered with a quick Google search.  

 Some examples include:  

• “I recently read about x industry change. How to you think that will affect the way research/work is done here?”  
• “I’m curious about what your/the company’s opinion on x (industry/ scientific/ research theory).  
• “What would make someone successful in this role?”  
• “What does a typical schedule look like for someone in this position?”  
• “I noticed the job description mentioned x, can you tell me how that shows up in this role?”   

After the Interview 

It is considered polite to send a follow-up email after your response to thank the interviewers for their time. You should be brief in your email, but once again, polite and express your interest. Something like,  

“Hello Interviewer Name ,  

Hope you are having a great day! I just wanted to say thank you so much for your time this afternoon. I am very excited about the role and am looking forward to the next steps.  Please let me know if you need anything from me.  

Sincerely, Your Name”  

If after the interview you find that you are no longer interested in the role and would like to withdraw your candidacy, you should still send a polite follow-up. Don’t ghost the company if you want to apply for a different role at that company again. In that case, your follow-up email could look something like,   

Hope you are doing well. I just wanted to say thank you so much for your time this afternoon. Upon further reflection, I am not sure that this is the role for me. I sincerely appreciate you [and the team] taking the time to speak with me. Regrettably, I would like to withdraw my application at this time. I wish you and the company the best of luck in your candidate search.  Thank you and have a great day.  

Note how the response is still courteous. It acknowledges and thanks the interviewer for their time, while still having a positive and professional. It’s okay to drop out if you don’t want the job, but it’s also okay to go through the process and practice your interviewing skills. Either way, it’s up to you! For more information on following up, view the WPI CDC resource guide .   

Hopefully, you found some of these tips useful! Interviews are difficult for everyone, and the job market is constantly fluctuating. If you’re not hearing back, just keep your head up and try to apply for a couple of jobs a day if you can, email for 1-2. The right job will work out for you eventually! As you continue to carve out your career path, consider leveraging the resources and opportunities available through WPI’s CDC to further enhance your expertise and marketability. Keep your chin up, stay determined, and rest assured that the perfect opportunity is on the horizon!  

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Grad Student’s Plea for Living Wage Ignites Online Debate

A graduate student’s plea has gone viral after revealing they took a part-time job due to a monthly wage of $180, but their advisor scolded them to quit..

A story about a graduate student in South Korea who had to take a part-time job over the weekend to cover living expenses and was subsequently scolded by their professor is sparking a heated discussion online.

A post titled “I was criticized for working part-time over the weekend” recently appeared on an online community.

Read more: The Luxurious Lifestyle of South Korean Heiress Lee Joo Young

The author, identified as a graduate student in their first semester of a master’s program, started by stating, “I receive a monthly wage of 220,000 won (approximately $180 after taxes with a 10% research participation rate).”

The student revealed, “I simply can’t make ends meet, so I’ve been doing short-term part-time jobs every weekend since last April.”

The student continued, “My professor somehow found out and scolded me, saying ‘If you’re a full-time master’s student, you should focus on your graduate studies and research. If you want to earn more money, quit grad school and get a job.'”

The student lamented, “I can’t afford food, phone bills, transportation, and rent for my room. Do graduate students have to live in poverty? I want to focus on research and study without worrying about money.”

Netizens who heard the news responded with sympathy, saying “The wage is too low,” “The professor isn’t even offering to pay the living expenses,” “Many professors are out of touch with reality,” and “How can one live on 220,000 won?”

Is it just the student’s graduate school that pays such low wages, or is it a general trend among graduate students?

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According to a 2022 survey by the Ministry of Science and ICT, the average monthly stipend for master’s students was 630,000 won ($560), and for doctoral students, it was 990,000 won ($880). Considering the minimum wage that year, which equated to 1,914,440 won ($1,700) per month, the stipend was significantly low.

Last year, the Ministry announced a revision to the R&D Innovation Act, raising the standard stipend by 300,000 won to 500,000 won per month.

With the revision, master’s students should receive up to 2.2 million won ($1,960) per month and doctoral students up to 3 million won ($2,670), but the majority of graduate students’ wages remain stagnant.

Alongside this, the issue of professors’ abuse of power has also been highlighted.

In the academic field, it is said that abuse of power by supervising professors towards graduate students is rampant. Last year, another graduate student was verbally abused by a professor and made an extreme decision a few days later. It was also revealed that a professor at a national university slapped graduate students and still frequented the school, causing an uproar.

In addition, some professors have committed sexual violence and verbal and physical abuse. Some have even embezzled stipends and scholarships that graduate students should receive and manage directly.

In 2020, Tae Yong Ho, a lawmaker from the Future United Party (now People Power Party), proposed a Graduate Student Protection Act, but it remains at the parliamentary review stage to this day.

The proposed bill includes provisions to classify graduate students as ‘workers’ protected by the Labor Standards Act and to impose a prison sentence of up to three years or a fine of up to $24,600 if a professor assigns work unrelated to their duties to a graduate student.

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Campus protests over the Gaza war

How some faculty members are defending student protesters, in actions and in words.

Rachel Treisman

Columbia University faculty and staff gather on the campus in solidarity with student protesters on Monday. Stefan Jeremiah/AP hide caption

Columbia University faculty and staff gather on the campus in solidarity with student protesters on Monday.

Sarah Phillips was on the Indiana University campus in Bloomington for meetings Saturday when she saw social media posts calling for help protecting students' free speech rights.

When Phillips, an anthropology professor at IU, arrived at the site of the campus protest she recognized some of her students, "completely peaceful," standing face-to-face with what she described as heavily armed riot police. Reflexively, she started walking toward them.

"My instincts just kicked in," she told NPR on Monday. "And a few moments later, I found myself on the ground, handcuffed and being marched with some students and other faculty to a bus that was ready to take us away to the local jail."

The students were protesting at Dunn Meadow, a university-designated assembly area since 1969 and the site of an encampment that the school administration banned in a widely criticized last-minute policy change .

A few days earlier, on Thursday, Indiana state and university police had arrested 33 people as they tried to disperse the crowd. Protesters quickly regrouped, and Phillips was alarmed to hear on Saturday that armed police were once again gathering at the park.

She was one of four faculty members and 19 students arrested that day alone — among the hundreds of people who have been arrested at pro-Palestinian campus protests across the country in the last two weeks.

Demonstrators at Indiana, as in many other states, are calling for a cease-fire in Gaza and an end to both university investment in Israeli-affiliated companies and its partnership with a nearby U.S. Navy installation.

And professors are increasingly standing with students, in what many describe as an effort to safeguard the students' right to protest.

Middle East crisis — explained

As student protesters get arrested, they risk being banned from campus too.

"As a faculty member who cares about freedom of speech — who sees freedom of speech as the bedrock of democracy and really as the foundation for a public education — I see it as my responsibility to speak up when I see harm being done to students and their rights being violated," Phillips said. "And if my voice isn't enough, then I'm going to have to speak up, so to say, for them in other ways."

Most of the people arrested on Saturday, including Phillips, were hit with the misdemeanor charge of criminal trespass. All were also handed slips of paper by university police banning them from school property for one year (with the exception of one organizer who was banned for five years ).

The administration later said that students and faculty who were arrested can appeal their trespass warnings with university police, and will be allowed on campus to finish the semester while that process is underway.

Phillips plans to do so. But, she says, this last week of classes is especially important for professors in terms of meeting with students and administering finals — and that experience has already been disrupted. On Monday, her students presented their final projects on Zoom rather than in their classroom.

"I know we're all being very careful to not violate the terms of that trespass ban, because we've been informed that, should we do so, that the consequences could ramp up and be even worse than they are right now," she said.

Protests at Indiana have continued, with demonstrators now also calling for the university's president and provost to step down. More than 800 current and emeritus faculty members from the school have also signed an open letter calling for their resignation or removal.

As pro-Palestinian protests spread, more university leaders weigh police involvement

It's one of several schools around the country where professors are getting arrested at demonstrations, circulating letters in support of arrested protesters and holding no-confidence votes in their administrations.

At Columbia University, for example, faculty members in orange vests linked arms , forming a human wall at the entrance to students' encampment as police arrived to break it up on Monday. Professors at Emory University staged a campus walkout that same day, chanting "hands off our students."

Many faculty members, disturbed by the forceful police response to protests, are increasingly standing up for students' academic freedom — and pushing back against university leadership that they see as infringing on it.

"I feel like faculty are in triage mode right now," said Irene Mulvey, president of the American Association of University Professors (AAUP). "They're helping the students, putting their bodies on the line ... they're dealing with the administration with no-confidence votes, but also trying to deal with the administration directly to get them to back off and do the right thing."

Faculty are attending — and getting arrested at — protests

Indiana State Police riot squad arrested dozens of people during a pro-Palestinian protest in Dunn Meadow in Bloomington on Thursday. Jeremy Hogan/SOPA Images/LightRocket via Getty Images hide caption

Indiana State Police riot squad arrested dozens of people during a pro-Palestinian protest in Dunn Meadow in Bloomington on Thursday.

Hundreds of students have been arrested at campus protests within the last week. There is no exact tally of how many professors have been arrested, according to the AAUP, but news stories and social media reports suggest the numbers are steadily mounting.

Steve Tamari, a history professor at Southern Illinois University Edwardsville, was among the protesters arrested at a campus demonstration on Saturday at Washington University in St. Louis, with video showing several officers slamming him to the ground.

In a statement read by a student on Tuesday, Tamari said he was "body slammed and crushed by the weight of several St. Louis County Police officers and then dragged across campus by the police," and remains hospitalized with broken ribs and a broken hand.

Two professors were among the 28 people arrested at Emory University on Thursday, after the administration called in city and state police to disperse a protest. Both high-profile arrests were captured on bystander videos.

In one, economics professor Caroline Fohlin approaches several police officers as they wrestle a protester to the ground, asking "what are you doing?" and telling them to get away. As she approaches, one officer grabs her by the wrist and flips her onto the sidewalk. Another comes over to help zip-tie her hands behind her back, as she protests: "I am a professor!"

Nearly 300 people arrested at campus protests against the war in Gaza this weekend

Fohlin was later charged with battery against a police officer. Her lawyer, Gregory Clement, later told the Atlanta Journal-Constitution that the arrest was misguided.

"Caroline Fohlin was not a protester at Emory on April 25," Clement said. "She emerged from her office, concerned only about the treatment of students on the quad."

The other professor arrested, Noëlle McAfee, was captured on video urging bystanders to notify the philosophy department — of which she is the chair — of her arrest as she is led away in handcuffs.

McAfee later told 11Alive News that she was passing through the area of the protest when she came across cops "pummeling" a young protester, and stood nearby asking them to stop. She didn't leave when police told her to, and was charged with disorderly conduct.

Twenty years ago, she said, she probably would have been one of those protesters. Today, she's focused less on the Israel-Hamas conflict at the heart of the demonstrations and more on what she calls the issue of "issue of higher education administrators clamping down on free expression and delegitimizing any kind of dissent."

"At this season of my life my job is to protect the students and to protect ... academic freedom. I can do that better than they can do that," she said. "And I think that's what we're seeing with faculty all over, both wanting to protect the students and wanting to call out administrations that are actually putting the students at risk."

Top companies are on students' divest list. But does it really work?

But some faculty members are participating in protests themselves, joining students in calling for a cease-fire in Gaza and divestment from companies that do business with Israel.

Steven Thrasher, a journalism professor and chair of social justice in reporting at Northwestern University's Medill School, has been acting in what he calls a role of faculty support for the student encampment on its Illinois campus.

When the encampment started last week, he and other members of the group Educators for Justice in Palestine mobilized to make sure there would be faculty members available for bail support, university negotiations and physically defending student protesters, including by signing up for four-hour shifts on site.

Columbia University protesters occupy a campus building, echoing 1968

"We're making sure that there's always four of us who are there, that the students know that we're there," Thrasher told NPR on Friday. "But ... we did not expect to be in a human barricade position in the first 10 minutes, which is what happened [Thursday] morning."

At protests, Thrasher identifies himself as someone who is willing to be arrested. He hopes that doesn't happen, but says he feels "quite committed to, if there's violence that can happen between the students and the administration or cops, that I'm going to put my body in that space when I'm there."

Thrasher acknowledges he's motivated by more than just protecting students' free speech.

"I would think that if I saw students who disagreed with me politically ... I would also intervene" on their behalf, he said. "But for me, it's also, I'm supporting them in something that I think is very righteous, and I'm very proud of them."

On Monday, Northwestern students and administrators reached an agreement to end the campus encampment.

Several faculty members have said in speeches and social media posts that they fear they will lose their jobs or face other repercussions for speaking out.

Mulvey, of the AAUP, says it's riskier for non-tenured professors to take a stand — and the long-term decline in tenure at American universities means that most do not have it . She said those dynamics are damaging not only to higher education institutions but democracy itself.

"If higher education faculty are beholden to saying what powerful people want them to say, and if they stray out of the line they're going to get fired, we are living in an authoritarian society," she said.

Faculty members are making demands — including resignations — of leadership

Emory University professors held a walkout on Monday in support of student protesters. Elijah Nouvelage/AFP via Getty Images hide caption

Emory University professors held a walkout on Monday in support of student protesters.

Faculty members at a growing list of schools are also making their opinions and demands known in writing.

Some are speaking up based on their subject matter expertise, like history professors at the University of Southern California and media school professors at Indiana University .

"As a faculty expressly charged with teaching our students about these values in the pursuit of journalism and other expressions of public communication, we strongly dissent from these anti-democratic acts," the Indiana professors wrote.

Professors at Northeastern University , where over 100 people were arrested on Saturday , sent university leaders a letter urging them to drop charges against protesters and issue a public apology and retraction of false allegations of antisemitism, among other demands. At least 144 Vanderbilt University professors signed a letter expressing support for student protesters and criticizing its "excessive and punitive" response.

In Columbia University's protests of 1968 and 2024, what's similar — and different

At Princeton, where two graduate students were arrested and suspended from campus for setting up tents, faculty members signed a letter condemning their punishment and demanding their reinstatement. Over 300 Yale professors signed a similar letter pressing university leaders to call on authorities to drop charges against all 48 protesters arrested and take no further disciplinary action against them.

"The use of policing, penalization and retribution to avoid protest or dialogue with students cannot stand, as this is no model for an educational institution," the Yale professors wrote.

And faculty members at some schools — including Barnard , Emory , UT-Austin and Cal Poly Humboldt — are issuing votes and statements of no confidence in their presidents, over their response to campus protests.

Consider This from NPR

How today's college protests echo history.

The principle of shared governance — which the AAUP defines as the "joint responsibility of faculty, administrations, and governing boards to govern colleges and universities" — is key to helping campuses move forward, Mulvey says.

She says most schools already have mechanisms — like faculty senates and academic councils — through which faculty members and administrators can engage with each other over what's happening and how to respond. But at many schools, she says, administrations are currently ignoring that structure.

"If you're not upholding it when it's needed, then it means nothing," she says. "The first thing is going to have to be a rebuilding of trust. And that trust takes a long time to build and repair."

Education and community as a path forward

Students work on their class assignments at a demonstration at George Washington University on Sunday. Cliff Owen/AP hide caption

Students work on their class assignments at a demonstration at George Washington University on Sunday.

Campus protests, occupations and mass arrests are continuing, even as many schools wrap up classes and final exams.

Despite the frenzy, Mulvey believes professors generally will do their best to help students complete the term.

"My feeling is that the vast majority of faculty will bend over backwards to fulfill their academic obligations to the students ... whether it means a written final instead of an in-class final, whether it means extensions on projects, whether it means additional office hours," she said.

Enlighten Me with Rachel Martin

This palestinian american professor leans on his quaker faith during conflict.

Mulvey sees the way forward as through education both inside and beyond the classroom. Thrasher, at Northwestern, agrees. He's currently teaching a graduate seminar called "The Theater of Protest," and accompanied his students to the encampment for a field trip during Monday's class.

Thrasher, who has reported on various Occupy Wall Street and Black Lives Matter protests over the years, says these sorts of encampments are "really amazing pedagogical spaces" where lots of valuable learning can happen, from interfaith prayers to lending libraries.

Phillips, the Indiana professor who was arrested, agrees that students are "our best teachers right now."

Like Thrasher, she says the best thing to come out of this turmoil is the deepening of solidarities within the community — she says she's spent time with colleagues in ways she hasn't in her more than two decades at the university, and seeing many newly emboldened to stand up for their beliefs.

"There's definitely no more business as usual," she says. "We have really come together in a way that has shown how fragile community can be, but also how important community is."

• faculty members
• Israel-Hamas war
• campus protests