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15 Interesting Ways to Use Graphs in a Presentation [Templates Included]

Remember childhood days, when most of us hated mathematics like anything on this planet? The Pythagoras theorem, never-ending formulas of trigonometry, knot theory, and some other backbreaking algorithms. Oh! What a roller-coaster ride the mathematical equations and terms have given us! Even though attending the mathematics class was a real traumatic experience, we can’t ignore the most interesting yet important chapter- graphs . Yes, the x-axis and y-axis! Graphs are visually effective tools for displaying the relationship between numerous data points. They make complex problems much simpler and easy to understand.

From childhood to us being professionals, graphs have been of great help. In this fast-paced world, there’s not enough time for entrepreneurs to give an in-depth explanation of their financial situation or structure to the spectators. Remembering a bulk of monetary statuses and telling respective authorities about it is not at all easy. That is the reason why professionals take the help of presentations, which consists of in-built graphs and charts. To be more precise, entrepreneurs love to incorporate charts and graphs in their presentations as they are the easiest and the most flexible to showcase facts or figures. Undeniably, graphs bring out the clarity in every information that a presenter needs to convey to his audience. Therefore, using graphs in business presentations is effective. Also, there are multiple ways a graph can be used in a presentation. Here, in this blog, we will talk about 15 vivid portrayals of charts and graphs along with a few added tips. The ways are demonstrated via our professionally designed templates.

So, without any further ado, let’s see what our 15 interactive graph templates have to offer you! 

15 Graph Templates To Download and Use 

The template that has a dark color in the background is always a game-stealer. Just take a look at this attractive graph template with so many colors in it. The slide is pre-designed to tailor all your needs. You only have to edit the content. That’s it! Download this template in a single click and see how your viewers get attracted to your proposed information.

Download Combo Chart Growth Rate Finance PPT PowerPoint Presentation

This template will fulfill all your business requirements. This engaging slide is a combination of both a pie chart and a graph. In this template, you can see the graph overlapping with a pie-chart which is the best option for you to display your financial summary. The color scheme that our experts have applied in this template is so appealing. Grab this slide and start filling in your information.

Download Business Women With Column Pie Chart PowerPoint Graph

As you can see in the template given below, the colors used in the slide soothes the eyes, which is a plus point. Readers often get attracted to the presentation that has pleasing backgrounds and lucrative images. With the help of this graph template, you can show the growth of your business over the past years.

Download Business Person With Column Chart PowerPoint Graph

Take advantage of this eye-catching column chart or graph template that allows you to monitor your business statistics appropriately. This slide is attainable in excel sheets as well, which gives you the benefit of editing your data quickly. The cookie point you will receive after utilizing this template is that it comes up with ample space where you can place your companies’ logo for making the presentation more recognizable.

Download Box Plots Business Column Chart PowerPoint Graph

This visually-attractive triangular chart or graph template helps you in jotting down your revenue status so far. The psychology of colors used in this slide is really aesthetic. You can add or delete the content as per your needs. 

Download Triangular Chart For Data Driven Result Display PowerPoint Slides

The slide shown below is so colorful that it holds your audience's attention at once. You can customize the template and highlight the data that you want to share with your audience.

Download Pie Chart With Line Graph Icon

This triangular-shaped bar graph template will help you in displaying your data effectively. Also, the shape and colors this slide has will impress the viewers in one-go. The graph template allows you to segregate your data and present your information precisely. 

Download Data Driven Triangular Bar Graph PowerPoint Slides

You already have an idea of how line charts work. Using this line chart template, you can easily compare the data values over specific time intervals. The color contrast will make the comparison of your quantitative data even more visible. 

Download Line Chart For Data Analysis PowerPoint Graph

This graph template comes in soothing colors and hues that will make your data more interesting than ever. The slider bar chart template helps you in showcasing your data analytics proficiently. The slide consists of amazing fonts and styles that will add more creativity to your presentation.

Download Slider Bar Chart With Target PowerPoint Graph

Template 10

This beautifully designed butterfly graph template is here to categorize your different data. With this, you can monitor the changes occurring in each business category over the two consecutive years. And also, which section needs to be focused more. You can color the graph of yearly categories as per your choice.

Download Butterfly Bar Chart For Business Performance PowerPoint Graph

Template 11

The green tone used in this bar graph template can win your audience’s attention effortlessly. You can put this template in your presentation, and without adding many effects, you are good to present the business dynamics before the viewers.

Download Column Chart With Growth Line PowerPoint Graph

Template 12

This pastel-colored conical graph with black color in the background makes your presentation a winner. You can easily seek your audiences’ attention by visualizing every bit of data systematically.

Download Data Driven 3D Chart Shows Interrelated Sets Of Data PowerPoint Slides

Template 13

This unique patterned graph will make your complex data look simpler. Our eye-catching graph template will make your presentation extra stylish yet professional. Grab this template to input your data effectively.

Download Unique Pattern Sales Data Driven Chart PowerPoint Slides

Template 14

This amazing template that contains bar graphs and pie-chart will enable you to display your business matrix in a simpler form. The graphics present in this template do not pixelate and thus, aids you in creating the best presentation of your life.

Download Project Progress With Column And Pie Chart PowerPoint Graph

Template 15

The image shown in the template below visualizes the bar graphs along with the bulbs on top. Here, you can see the bulbs are of the same color except for the one. The highlighted bulb depicts leadership qualities. You can use this template in your presentation to portray the leadership and reputation your company has achieved over the years.

Download Light Bulb On Bar Graph With Leader On Top

The blog is not over yet! Along with the graph templates, here are some cookie points for you that will make your presentation game stronger. Learn more about how to add creativity in your graphs with the help of a few key-pointers explained below! 

• Start from selecting a graph design

Firstly, segregate your data. When you create a presentation, go to the insert option and choose a graph according to your needs. The charts or graphs are of different types. Some of them are pie-chart, histogram, bar graph, waterfall, combo graph. So, select from any of these (or others) and put it on a presentation. 

• Format the data

You can easily edit your proposed data and update it, later it can automatically be shown in your chart as well. Keep the data or facts intact. Do not clutter everything on a graph.

• Fill in some vibrant colors

To compare the data, make sure each section has different yet soothing colors in it. It will help the audience to understand the information better, and also you will be able to share your message across conveniently. 

• Animation is the key

Instead of showing graph-sections all at once, use the animation option that highlights each section after a pause. This way will grab viewers' attention instantly. Also, animated effects will emphasize the information you want to convey to the spectators.

• Drawing tools are must

By using drawing tools and different shapes & arrows, you can emphasize the particular graph-section which you think needs to be focused. 

Make a smart move in your business, create an interactive presentation, show your data & analytics through our graph templates to impress the viewers instantly. And yes, do not miss out on reading the ways explained in the blog which will definitely help in making your presentation stand out!

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15+ Best Chart & Graph Presentation Templates

Display data effectively with our chart and graph presentation templates. These tools help you visualize data in a clear, easy-to-understand way, enhancing the effectiveness of your presentations.

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Animated Flow Charts PowerPoint Template

With 20 different styles of flow charts to choose from, this PowerPoint template is a must-have for making professional-looking business and marketing...

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Another PowerPoint template full of org charts for you to showcase your company hierarchy. This template features beautiful org charts with modern and...

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Office & Custom Charts PowerPoint Template

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Excel Charts Animated PowerPoint Template

This PowerPoint template also features a collection of beautifully animated chart slides. There are several different types of chart designs in this t...

Timeline Maps & PowerPoint Chart Templates

Maps and timelines are great for showcasing demographics and product roadmaps. This PowerPoint charts template comes with plenty of those slides for y...

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A must-have chart in project management presentations, Gantt charts are one of the more difficult chart types to design. This PowerPoint template will...

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FAQs About Chart & Graph Presentation Templates

What are chart & graph presentation templates.

Chart & Graph Presentation Templates are pre-designed layouts for visualizing data and information in a presentation setting. They are customized to depict different types of data structures, such as bar graphs, line graphs, pie charts, etc., in a clear, professional, and attractive manner.

These templates can range from stylized to basic, depending on your needs. They can be edited to suit your specific data and presentation style, offering a streamlined way to organized data for presentations, reports, and projects.

Where can I find Chart & Graph Presentation Templates?

There are many online platforms that offer a variety of Chart & Graph Presentation Templates. Sites like Microsoft Office, Canva, and SlidesGo offer many options to choose from. Some of these platforms allow individuals to have access to a certain number of free templates while others may charge for premium designs.

Most of these websites require a user account for download and editing purposes. Once you've signed up, you can browse multiple categories and choose the templates that best fit your presentation needs.

Can I customize Chart & Graph Presentation Templates?

Yes, one of the key features of Chart & Graph Presentation Templates is that they are customizable. You can insert your own data, adjust colors, text sizes, fonts, and other visual elements to match your presentation's overall theme or your company's branding.

The ability to customize these templates allows for flexibility and personalization, which can help your charts and graphs stand out and effectively deliver your message.

Are there different types of Chart & Graph Presentation Templates?

Yes, there are numerous types of Chart & Graph Presentation Templates available. They can vary greatly depending on the data or information you want to represent. For example, there are templates specifically designed for line graphs, bar graphs, pie charts, scatter plots, histogram, or combination charts, among others.

There are also different styles available, ranging from minimalistic and professional to vibrant and creative templates. This allows you to choose templates that match the tone and nature of your presentation.

Why should I use Chart & Graph Presentation Templates?

Chart & Graph Presentation Templates can help you save a significant amount of time when trying to visually represent data or information. Instead of creating a chart from scratch, you can use these templates and simply input your data. These tools make the creation of complex charts much more accessible.

Additionally, these templates are designed by professionals and can add a polished look to your presentation. This can leave a better impression on your audience and help them better understand the data you are presenting.

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Presentation ideas • Tips and Tricks

15 Creative Ways to Use Charts and Graphs in Presentations

Emily Bryce

12 December 2022

In today’s data-driven world, presentations are no longer just about presenting ideas and concepts, but also about presenting data in an engaging and easy-to-understand manner. This is where charts and graphs come in. They help to visualize data, making it easier for the audience to grasp and retain information. In this blog post, we will explore creative ways to use charts and graphs in presentations.

1. Use charts and graphs to compare data

One of the most common uses of charts and graphs is to compare data. Whether you are comparing sales figures, market trends or customer feedback, charts and graphs can help you present the information in a visually compelling way. Use bar charts, line graphs, pie charts, and scatter plots to showcase the data in a way that makes it easy to understand and compare.

2. Use charts and graphs to show trends

Another way to use charts and graphs in presentations is to show trends over time. For example, if you are presenting the growth of your business over the last five years, use a line graph to show the upward trend. If you want to show the fluctuations in your business over a period of time, use a scatter plot to highlight the highs and lows.

3. Use charts and graphs to show relationships

Charts and graphs can also be used to show the relationship between different sets of data. For example, if you are presenting the correlation between customer satisfaction and sales, use a scatter plot to show the relationship between the two variables. You can also use bubble charts to show the relationship between three different variables.

4. Use charts and graphs to show distribution

If you are presenting data that is distributed across a range, such as the ages of your customers, use a histogram to show the distribution. Histograms are great for showing the frequency distribution of data, and they can help you identify patterns and trends in the data.

5. Use charts and graphs to show proportions

Pie charts are a great way to show proportions. Use pie charts to show the proportion of sales for different products or the proportion of the budget allocated to different departments. Make sure to keep the number of categories to a minimum to ensure that the chart is easy to read.

6. Use creative chart and graph designs

Charts and graphs don’t have to be boring. Use creative designs and colors to make your charts and graphs stand out. For example, you can use a bar chart with a gradient background to make it more visually appealing. You can also use icons and images to make your charts and graphs more engaging.

7. Use charts and graphs to tell a story

Finally, use charts and graphs to tell a story. Don’t just present the data, but use it to support your message. Use a combination of charts and graphs to create a narrative that engages your audience and leaves them with a clear understanding of your message.

In conclusion, charts and graphs are a powerful tool for presenting data in an engaging and easy-to-understand manner. Use them creatively to showcase data, tell a story, and leave a lasting impression on your audience. With the right use of charts and graphs, you can take your presentations to the next level.

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Jazz Up Your Presentation: 6 Ways to Put an End to Ugly Charts and Graphs

Updated on: 22 December 2020

People often add charts and graphs to their presentation trying to make it more interesting. Unfortunately, most efforts to make it unique usually end up having the exact opposite effect.

Often, the enormous collection of slides with colorful presentation charts and graphs blows up your brain by the end of the presentation rather than arousing your interest in the data. You don’t want to be the person who puts his audience through this agonizing experience every time you fire up your laptop.

So, is there a way to jazz up your presentation with beautiful charts and graphs?

The short answer to this question is ‘Yes.’ Here are 6 ways to improve your presentation charts and graphs to effortlessly strengthen your message.

Refrain from Using Backgrounds

When it comes to decorating the graph background, you should avoid using gradients of color or varying the background color in any other way.

It not only undermines your ability to present the data unambiguously but also adds distraction. The context surrounding an object often influences our perception of it.

See the two graphs above, the grey background in the left graph doesn’t provide any information. On the contrary, it doesn’t contrast sufficiently with the object. As a result, it undermines the visibility of the objects in the graph. So, make sure the background is consistent with the slide background.

If you always use the default slide background, you should use ‘No Fill’ ‘or White’ background color as it matches the slide background.

Eliminate Redundant Labels

Why do you want to waste the space on redundant labels? Most graphs charts are quite self-explanatory. Repeated axis labels and legend are the two things that occupy the space for no reason.

In fact, they are taking up space that would be better spent on the graph. So, make sure to remove duplicate labels. The graph on the right looks better than the original graph to the left, as it is much easier to understand.

Alternatively, you can also label the bars directly. However, if you do, remove the Y-axis completely. As the exact value of each element is displayed, you don’t need to use the grid lines either.

Mind the Border Formatting

When it comes to graphs and charts, less is more. You should format the graph background to reduce the lines as far as possible while retaining the meaning of the data presented in it.

Though the default gridlines and borders are a sensible choice, they are a distraction as your audience is most likely not interested in knowing the exact figures for each data point.

If you want to display exact values, label the bars directly as discussed in the previous point. Removing the lines highlights the data and the pattern dramatically. So, remove all of the outer borders as well as grid lines as shown below.

Use Colors Meaningfully

Contrary to the popular belief, you should avoid using bright colors for presentation charts and graphs as far as possible. In fact, you should use natural colors to display general information and use the bright color only to highlight information that demands attention.

Using same colored bars on a graph makes it easier to compare the data. Use different colors only if they correspond to different elements in the data.

Sometimes, however, you can use different colors to highlight particular data or assemble different parts. In other words, you need to use colors meaningfully and with caution. The following examples will help explain the points mentioned above.

A) Using Natural Colors for Easier Comparison

B) Using Bright Colors to Pop Important Data

C) Using Different Colors to Point out Differences in Data Elements

Avoid Using Special Effects (Shadowing and Shading)

Avoid using special effects such as shadowing, shading, and 3D effects when creating presentation charts and graphs, especially for professional purposes. They just make it hard to compare the elements and confuse the reader.

You should, however, stick to presenting only essential information. So, keep it simple and avoid flashy special effects.

Text and Font

Using bold font isn’t going to make much difference in your graph. As far as possible, avoid using bold, underline or italic fonts. Keep the font size and type consistent throughout the presentation.

Avoid effects such as shading, outline, and 3D letters. Always lighten secondary data labels. The less you format the better.

Have More Tips for Creating Better Presentation Charts and Graphs?

When it comes to creating an attention-grabbing presentation , the rule of thumb is to display the data in a simple and clear way.

With the help of these 6 tried and tested tips, your presentation charts and graphs will look phenomenal without compromising your data. What about you? What tricks have you used to make your graphs look unique? Feel free to share your ideas and suggestions in the comments box below.

About the Author

Swati Kapoor is a qualified dietitian at Practo . She has a Masters degree in Dietetics and Food Service Management. She is a strong believer in spreading the goodness of ‘nutrition through healthy eating’. As a responsible dietitian, Swati examines her patients’ health history carefully before recommending any diet or workout regimen, because everybody has different requirements.

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Your Graphs Look Like Crap: 9 Ways to Simplify and Sexify Data

Updated: October 07, 2019

Published: October 07, 2013

Remember your last marketing team meeting? That one person spoke to your team and just started throwing data at you from your monthly marketing reporting deck . No context -- just numbers, graphs, and the occasional pop of color. Instead of intriguing you, he or she put you to sleep -- it was really hard to stay awake when someone was just throwing data at you.

You don't want to be that person. 

Instead, you want to be the one who uses data to tell a story in your monthly marketing reporting. The one that uses data to prove an argument. The one that makes data easy to understand. The one your boss notices for using data smartly. 

And there are quite a few ways to accomplish all of those things -- but the most simple and immediately effective is through the design of your graphs and charts. Based off of Edward Tufte's The Visual Display of Quantitative Information , the folks over at Darkhorse Analytics put together this awesome visual of the many things you need to do to beautify your data: 

I'm sure you got all of that ... right? If you're like me and need a second to take it all in, I'm going to break down each step of the GIF above to show you how your graphs can be improved.

How to Improve the Readability of Your Graphs and Charts

If you want some charts to play around with these next tips, download our monthly marketing reporting template.  We'll be using it as the example throughout the rest of this post. 

1) Remove Backgrounds

Backgrounds add distraction. Remove the background color of your graph so it matches the slide background by clicking "No Fill" under the fill paint can icon in the top-right corner.

2) Remove Duplicate Labels

Your marketing teammates are smart -- they can read what's on the chart without you repeating yourself in the X-axis and legend. Plus, getting rid of duplicate labels gives you more room to tell your story with what matters: the data. 

3) Remove Borders in Chart Elements and Background

The whole point of these tips is to keep the design minimal so the data can speak for itself. Borders, like several of the design elements mentioned in the following tips, are unnecessary and distracting. Get rid of them!

4) Reduce Colors

Colors are a great way to help tell your story. For example, if the point of the slide is to show just how awesome Twitter is, you should highlight the data that speaks only to Twitter -- which is why it's the only one that has a color on the graph. Use color to make important data pop and the unimportant data take a backseat.

5) Remove Special Effects Like Shading and Shadows

Like you did in step 3, get rid of any distractions, including shading and shadows. They add to the clutter -- exactly what you're trying to fight against. 

6) Get Rid of Bold Text

Is the bold text in the chart below  really  adding anything spectacular? Nope. So un-bold, un-italicize, un-underline. Less is more when it comes to formatting.

7) Lighten Secondary Data Labels

Again, you're trying to highlight important data when designing graphs and downplay "meh" data. In this example, are the Y-axis benchmarks important? Not as important as the X-axis. Lighten the color, or skip right to step 9.

8) Lighten or Remove Lines

While you might think that gridlines will help you line up bars to their respective value numbers, they really only add clutter. Can you really tell how far away a bar is away from the lines to determine if it's 3.65% or 3.7%? No way. So go ahead, take those lines out.

9) Remove Y-Axis Labels and Label the Bars Directly

Back in step 7 we told you to lighten non-essential data, but if you want to  really trim fat on your graphs, take out the Y-axis completely, then label each bar individually. That way, you can see exactly which value each bar is representing while also getting a general visual comparison of it with all the other bars. 

And voila! Here's what the finished product will look like:

With these few simple graph design tips, you can make your data much easier to digest -- something your boss and teammates will all appreciate. 

What other data design tips to you have? Share your ideas with us in the comments.

Don't forget to share this post!

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PowerPoint graphics are a great addition to all PowerPoint presentations no matter what the audience. A Powerpoint simply containing text and bullet points is not going to hold the attention, even with your hot topic content. You run the risk of being dry and dull, and simply put graphics are more visual and therefore more interesting. You know it too if you are happy with your material you feel better and more confident as a speaker. Double plus.

Of course, the quality of your PowerPoint Graphics is important, this isn’t just a case of adding visuals for visual’s sake. High quality, highly appropriate, thoughtful graphics will enhance any presentation and will be a vital tool in getting your message across, succinctly and memorably. Equally poor quality clip art type graphics, blurry, pointless, and inappropriate images may get you to remember as well, but probably not how you would wish.

So let’s look at some great keys ways you can impress with a presentation, it’s not hard but it is effective.

In this article: 1. How to insert graphics into PowerPoint 2. 100+ Free PowerPoint Graphics by GraphicMama 2.1. Free PowerPoint Templates 2.2. Free Arrows, Pointers, Bullets for PowerPoint 2.3. Free Icons for PowerPoint 2.4. Free Stats, Charts, Graphs for PowerPoint 2.5. Free Numbers and Steps Graphics for PowerPoint 2.6. Free Text Section Graphics for PowerPoint 2.7. Free Presentation Graphics for PowerPoint 2.8. Free Speech Bubble Graphics for PowerPoint 2.9. Free Sale Graphics for PowerPoint 2.10. Free Infographic Kit 2.11. Free Infographic Templates 3. More places to find PowerPoint Graphics

In the meanwhile, do you know, that you can use premade infographic templates? Check out our  50 Free Timeline Infographic Templates .

1. How to insert graphics into PowerPoint

Once you’ve created your presentation it’s time to add those all-important PowerPoint Graphics. And it’s easy, easy, easy.

Step 1: Go to the slide and create a space for your graphic Step 2: Go to insert on the toolbar at the top of PowerPoint, click on it Step 3: This will open up insert options depending on your version of PowerPoint ( 2019 reveals online pictures, photo albums, pictures, or screenshots, older versions are similar but replace online pictures with clip art.) Step 4: Choose an image from your files or online through categories or the search bar – filter general images through creative commons only licensed pictures (free to use), select, click on insert. Step 5: Resize and reposition

Alternatively:

Step 1: Select an image, right-click, and copy. (Ctrl+C) Step 2: Right-click and paste on the desired slide. (Ctrl+V)

It really is that easy.

2. 100+ Free PowerPoint Graphics by GraphicMama

One of the best ways to make your presentation look professional is by using professionally designed PowerPoint graphics and one of the best design agencies, Graphic Mama has plenty of options to choose from. As well as paid-for bundles of design icons you can take advantage of a great range of free graphics from sales icons, holiday icons, speech bubbles, people avatars, and many more. These are graphics designed in a vector file format, so the quality will stay as good even when resized. there are free backgrounds, templates, and infographic bundles too. It’s a no-risk option that will certainly add a high-quality, professionally designed look to your slideshow. Just click on the links below and you are almost there.

2.1. Free PowerPoint Templates

A tremendously good way to create a stunning professional look is by using templates for your PowerPoint Design and the good news is there are lots of free options out there just waiting for you to fill with content.

Free Hand-Drawn PowerPoint Presentation

This freebie from Graphic Mamas’s collection of free templates shows off the power of a sketched hand-drawn style in adding a customized look that is both attractive and clear.

Free Corporate Presentation Template

Ideally suited to a business proposal, this free template can be edited and customized for anything that would benefit from fresh, clear colors and fantastically designed and organized slides.

Free Business PowerPoint Presentation Template

Another free business template that benefits from strong structural elements and a great mix of text boxes and images in this modern-looking option. Superb editable infographics to get that all-important message to stand out.

Free Minimalist Presentation Template

This minimalist template broken up into large blocks of strong color is perfect for making a statement. Instant impact and full of confidence.

Take a look at Graphic Mama’s Modern Templates for the New Era of PowerPoint Presentations

2.2. Free Arrows, Pointers, Bullets for PowerPoint

Basic icons such as arrows, bullets, and pointers are so ubiquitous that they are often forgotten about. Big mistake. These free PowerPoint graphics show just how much impact well-designed elements can make and they’re a quick and easy way of raising your presentation to another level, and all for free.

2.3. Free Icons for PowerPoint

The cool, simplicity of these PowerPoint graphic icons can add swagger and style to your show. This completely free bundle gives a great selection all in the same consistent style and multiple usages will hold a presentation together in a subtle way.

2.4. Free Stats, Charts, Graphs for PowerPoint

Powerful infographics give you a great chance to get inventive and creative. Fully customizable, fully editable, and a fantastically varied and imaginative selection of all kinds of charts, graphs, and pictograms. It’s difficult to believe they are free but they really are.

2.5. Free Numbers and Steps Graphics for PowerPoint

You will need numbers, so why not take advantage of this free collection and make the mundane come alive. The key is to keep a consistent design and it will create a magical flow throughout the whole show from beginning to end.

2.6. Free Text Section Graphics for PowerPoint

PowerPoint graphics for text sections do a vital job. It is well known that text-heavy presentations are not popular and therefore less effective but you do need text. A great way of drawing the eye, focusing on text content, and still keeping people awake are these text section graphics. Customizable colors (ideal for branding), all forms and functions, a fully flexible and fully free bundle of creativity.

2.7. Free Presentation Graphics for PowerPoint

PowerPoint Graphics come in all shapes and sizes and illustrate all kinds of ideas. Download this free pack and check out a wide range of options to create visual impact, a professionally customized look, and vitality.

2.8. Free Speech Bubble Graphics

Speech bubble PowerPoint graphics can make your presentation pop, and with this stylish selection, you can’t go wrong. Flat, shaded, angular, rounded, clouds, and all sorts of variations on the theme. Impactful and fun they help create the conversation you want to have.

2.9. Free Sale Graphics

PowerPoint graphics for sales will do the crucial job of getting you and your product noticed. Fit your show with these free high-quality vector graphics and watch the crowds flock in. Once you’ve downloaded the graphics, you are not limited to PowerPoint, use the same images on posters, advertising, social media, etc., and get selling. The vectors’ technique means that there will be no loss of quality whatever the size and function.

2.10. Free Infographic Kit

A fully comprehensive infographic PowerPoint graphic pack that is crammed full of everything you could want to bring your statistics to the audience. Carefully crafted, tremendously varied, customizable, editable, flexible, and all this with the added professional pizzaz of expert design. It’s free and it’s ready to rock.

2.11. 20 Free Infographic Templates

If you want to speed things up, you can try using premade PowerPoint templates for your presentation. In this huge bundle of 539 infographics, you will find 20 free infographic templates. They are made with a lot of graphics, and you can easily grab some of the elements and adapt it to your presentation.

3. More places to find PowerPoint Graphics

Although it’s difficult to believe you haven’t found exactly what you are looking for already in our classic collection, let’s not worry. The one thing we do have now is plenty and plenty of choice. Here are some paid-for possibilities that you may want to jazz up that make or break a presentation.

PresentationPro

For $49.00 you could check out this royalty-free Graphics pack from PresentationPro. This pack contains thousands of graphics, clipart, and illustration in all sorts of categories from geography to calendars, from Scrabble to sport, and in differing styles. The graphics can be used in other formats too so you are not limited to PowerPoint.

GraphicMama

As well as the free offers, already covered Graphic Mama has a top-class selection of paid-for bundles ranging from characters to graphics assets, backgrounds , and templates from a little as $31 per set. This is ideal if you’d like to theme your presentation around a character as there are multiple gestures and poses for each. All are easily customizable, editable, and adaptable to any project and design. A gallery of cartoon characters , including businessmen, animals, robots, superheroes, doctors, ninjas, and more. Graphic Mama also offers custom designs, so you can turn yourself into a caricature and animated puppets to really make waves.

GetMyGraphics

At GetMyGrpahics you can take up a subscription giving you access to over 9,000 professional PowerPoint graphics starting at $49 per month or a Pro package at $99 per month.  Obviously, at this price, it is not for a one-off or occasional piece but for professionals it does provide plenty of options. They include infographics and illustrations in a wide range of categories and differing styles.

Final Words

The old PowerPoint presentation. It’s been around for years and it truly isn’t enough to just churn out the old stuff. Vital though they may be, people always expect more, always expect better, and why not? With a little extra effort, you can turn your slideshow presentation into something that isn’t just a time filler but that really makes a difference, communication, and shows you off in the best light. PowerPoint graphics can make all the difference by breathing life and energy into your presentation and consequently your performance. If you feel confident in your material it will help your delivery. Best of all you can step it up for free, so why wouldn’t you?

You may also be interested in some of these related articles:

• The Best Free PowerPoint Templates to Download in 2022
• Need PowerPoint Backgrounds? The Best Places to Check Out [+ Freebies]
• 10 PowerPoint Tutorials to Help You Master PowerPoint

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Lyudmil Enchev

Lyudmil is an avid movie fan which influences his passion for video editing. You will often see him making animations and video tutorials for GraphicMama. Lyudmil is also passionate for photography, video making, and writing scripts.

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Home Blog Design Understanding Data Presentations (Guide + Examples)

Understanding Data Presentations (Guide + Examples)

In this age of overwhelming information, the skill to effectively convey data has become extremely valuable. Initiating a discussion on data presentation types involves thoughtful consideration of the nature of your data and the message you aim to convey. Different types of visualizations serve distinct purposes. Whether you’re dealing with how to develop a report or simply trying to communicate complex information, how you present data influences how well your audience understands and engages with it. This extensive guide leads you through the different ways of data presentation.

Table of Contents

What is a Data Presentation?

What should a data presentation include, line graphs, treemap chart, scatter plot, how to choose a data presentation type, recommended data presentation templates, common mistakes done in data presentation.

A data presentation is a slide deck that aims to disclose quantitative information to an audience through the use of visual formats and narrative techniques derived from data analysis, making complex data understandable and actionable. This process requires a series of tools, such as charts, graphs, tables, infographics, dashboards, and so on, supported by concise textual explanations to improve understanding and boost retention rate.

Data presentations require us to cull data in a format that allows the presenter to highlight trends, patterns, and insights so that the audience can act upon the shared information. In a few words, the goal of data presentations is to enable viewers to grasp complicated concepts or trends quickly, facilitating informed decision-making or deeper analysis.

Data presentations go beyond the mere usage of graphical elements. Seasoned presenters encompass visuals with the art of storytelling with data, so the speech skillfully connects the points through a narrative that resonates with the audience. Depending on the purpose – inspire, persuade, inform, support decision-making processes, etc. – is the data presentation format that is better suited to help us in this journey.

To nail your upcoming data presentation, ensure to count with the following elements:

• Clear Objectives: Understand the intent of your presentation before selecting the graphical layout and metaphors to make content easier to grasp.
• Engaging introduction: Use a powerful hook from the get-go. For instance, you can ask a big question or present a problem that your data will answer. Take a look at our guide on how to start a presentation for tips & insights.
• Structured Narrative: Your data presentation must tell a coherent story. This means a beginning where you present the context, a middle section in which you present the data, and an ending that uses a call-to-action. Check our guide on presentation structure for further information.
• Visual Elements: These are the charts, graphs, and other elements of visual communication we ought to use to present data. This article will cover one by one the different types of data representation methods we can use, and provide further guidance on choosing between them.
• Insights and Analysis: This is not just showcasing a graph and letting people get an idea about it. A proper data presentation includes the interpretation of that data, the reason why it’s included, and why it matters to your research.
• Conclusion & CTA: Ending your presentation with a call to action is necessary. Whether you intend to wow your audience into acquiring your services, inspire them to change the world, or whatever the purpose of your presentation, there must be a stage in which you convey all that you shared and show the path to staying in touch. Plan ahead whether you want to use a thank-you slide, a video presentation, or which method is apt and tailored to the kind of presentation you deliver.
• Q&A Session: After your speech is concluded, allocate 3-5 minutes for the audience to raise any questions about the information you disclosed. This is an extra chance to establish your authority on the topic. Check our guide on questions and answer sessions in presentations here.

Bar charts are a graphical representation of data using rectangular bars to show quantities or frequencies in an established category. They make it easy for readers to spot patterns or trends. Bar charts can be horizontal or vertical, although the vertical format is commonly known as a column chart. They display categorical, discrete, or continuous variables grouped in class intervals [1] . They include an axis and a set of labeled bars horizontally or vertically. These bars represent the frequencies of variable values or the values themselves. Numbers on the y-axis of a vertical bar chart or the x-axis of a horizontal bar chart are called the scale.

Real-Life Application of Bar Charts

Let’s say a sales manager is presenting sales to their audience. Using a bar chart, he follows these steps.

Step 1: Selecting Data

The first step is to identify the specific data you will present to your audience.

The sales manager has highlighted these products for the presentation.

• Product A: Men’s Shoes
• Product B: Women’s Apparel
• Product C: Electronics
• Product D: Home Decor

Step 2: Choosing Orientation

Opt for a vertical layout for simplicity. Vertical bar charts help compare different categories in case there are not too many categories [1] . They can also help show different trends. A vertical bar chart is used where each bar represents one of the four chosen products. After plotting the data, it is seen that the height of each bar directly represents the sales performance of the respective product.

It is visible that the tallest bar (Electronics – Product C) is showing the highest sales. However, the shorter bars (Women’s Apparel – Product B and Home Decor – Product D) need attention. It indicates areas that require further analysis or strategies for improvement.

Step 3: Colorful Insights

Different colors are used to differentiate each product. It is essential to show a color-coded chart where the audience can distinguish between products.

• Men’s Shoes (Product A): Yellow
• Women’s Apparel (Product B): Orange
• Electronics (Product C): Violet
• Home Decor (Product D): Blue

Bar charts are straightforward and easily understandable for presenting data. They are versatile when comparing products or any categorical data [2] . Bar charts adapt seamlessly to retail scenarios. Despite that, bar charts have a few shortcomings. They cannot illustrate data trends over time. Besides, overloading the chart with numerous products can lead to visual clutter, diminishing its effectiveness.

For more information, check our collection of bar chart templates for PowerPoint .

Line graphs help illustrate data trends, progressions, or fluctuations by connecting a series of data points called ‘markers’ with straight line segments. This provides a straightforward representation of how values change [5] . Their versatility makes them invaluable for scenarios requiring a visual understanding of continuous data. In addition, line graphs are also useful for comparing multiple datasets over the same timeline. Using multiple line graphs allows us to compare more than one data set. They simplify complex information so the audience can quickly grasp the ups and downs of values. From tracking stock prices to analyzing experimental results, you can use line graphs to show how data changes over a continuous timeline. They show trends with simplicity and clarity.

Real-life Application of Line Graphs

To understand line graphs thoroughly, we will use a real case. Imagine you’re a financial analyst presenting a tech company’s monthly sales for a licensed product over the past year. Investors want insights into sales behavior by month, how market trends may have influenced sales performance and reception to the new pricing strategy. To present data via a line graph, you will complete these steps.

First, you need to gather the data. In this case, your data will be the sales numbers. For example:

• January: $45,000
• February: $55,000
• March: $45,000
• April: $60,000
• May: $ 70,000
• June: $65,000
• July: $62,000
• August: $68,000
• September: $81,000
• October: $76,000
• November: $87,000
• December: $91,000

After choosing the data, the next step is to select the orientation. Like bar charts, you can use vertical or horizontal line graphs. However, we want to keep this simple, so we will keep the timeline (x-axis) horizontal while the sales numbers (y-axis) vertical.

Step 3: Connecting Trends

After adding the data to your preferred software, you will plot a line graph. In the graph, each month’s sales are represented by data points connected by a line.

Step 4: Adding Clarity with Color

If there are multiple lines, you can also add colors to highlight each one, making it easier to follow.

Line graphs excel at visually presenting trends over time. These presentation aids identify patterns, like upward or downward trends. However, too many data points can clutter the graph, making it harder to interpret. Line graphs work best with continuous data but are not suitable for categories.

For more information, check our collection of line chart templates for PowerPoint and our article about how to make a presentation graph .

A data dashboard is a visual tool for analyzing information. Different graphs, charts, and tables are consolidated in a layout to showcase the information required to achieve one or more objectives. Dashboards help quickly see Key Performance Indicators (KPIs). You don’t make new visuals in the dashboard; instead, you use it to display visuals you’ve already made in worksheets [3] .

Keeping the number of visuals on a dashboard to three or four is recommended. Adding too many can make it hard to see the main points [4]. Dashboards can be used for business analytics to analyze sales, revenue, and marketing metrics at a time. They are also used in the manufacturing industry, as they allow users to grasp the entire production scenario at the moment while tracking the core KPIs for each line.

Real-Life Application of a Dashboard

Consider a project manager presenting a software development project’s progress to a tech company’s leadership team. He follows the following steps.

Step 1: Defining Key Metrics

To effectively communicate the project’s status, identify key metrics such as completion status, budget, and bug resolution rates. Then, choose measurable metrics aligned with project objectives.

Step 2: Choosing Visualization Widgets

After finalizing the data, presentation aids that align with each metric are selected. For this project, the project manager chooses a progress bar for the completion status and uses bar charts for budget allocation. Likewise, he implements line charts for bug resolution rates.

Step 3: Dashboard Layout

Key metrics are prominently placed in the dashboard for easy visibility, and the manager ensures that it appears clean and organized.

Dashboards provide a comprehensive view of key project metrics. Users can interact with data, customize views, and drill down for detailed analysis. However, creating an effective dashboard requires careful planning to avoid clutter. Besides, dashboards rely on the availability and accuracy of underlying data sources.

For more information, check our article on how to design a dashboard presentation , and discover our collection of dashboard PowerPoint templates .

Treemap charts represent hierarchical data structured in a series of nested rectangles [6] . As each branch of the ‘tree’ is given a rectangle, smaller tiles can be seen representing sub-branches, meaning elements on a lower hierarchical level than the parent rectangle. Each one of those rectangular nodes is built by representing an area proportional to the specified data dimension.

Treemaps are useful for visualizing large datasets in compact space. It is easy to identify patterns, such as which categories are dominant. Common applications of the treemap chart are seen in the IT industry, such as resource allocation, disk space management, website analytics, etc. Also, they can be used in multiple industries like healthcare data analysis, market share across different product categories, or even in finance to visualize portfolios.

Real-Life Application of a Treemap Chart

Let’s consider a financial scenario where a financial team wants to represent the budget allocation of a company. There is a hierarchy in the process, so it is helpful to use a treemap chart. In the chart, the top-level rectangle could represent the total budget, and it would be subdivided into smaller rectangles, each denoting a specific department. Further subdivisions within these smaller rectangles might represent individual projects or cost categories.

Step 1: Define Your Data Hierarchy

While presenting data on the budget allocation, start by outlining the hierarchical structure. The sequence will be like the overall budget at the top, followed by departments, projects within each department, and finally, individual cost categories for each project.

• Top-level rectangle: Total Budget
• Second-level rectangles: Departments (Engineering, Marketing, Sales)
• Third-level rectangles: Projects within each department
• Fourth-level rectangles: Cost categories for each project (Personnel, Marketing Expenses, Equipment)

Step 2: Choose a Suitable Tool

It’s time to select a data visualization tool supporting Treemaps. Popular choices include Tableau, Microsoft Power BI, PowerPoint, or even coding with libraries like D3.js. It is vital to ensure that the chosen tool provides customization options for colors, labels, and hierarchical structures.

Here, the team uses PowerPoint for this guide because of its user-friendly interface and robust Treemap capabilities.

Step 3: Make a Treemap Chart with PowerPoint

After opening the PowerPoint presentation, they chose “SmartArt” to form the chart. The SmartArt Graphic window has a “Hierarchy” category on the left.  Here, you will see multiple options. You can choose any layout that resembles a Treemap. The “Table Hierarchy” or “Organization Chart” options can be adapted. The team selects the Table Hierarchy as it looks close to a Treemap.

Step 5: Input Your Data

After that, a new window will open with a basic structure. They add the data one by one by clicking on the text boxes. They start with the top-level rectangle, representing the total budget.  

Step 6: Customize the Treemap

By clicking on each shape, they customize its color, size, and label. At the same time, they can adjust the font size, style, and color of labels by using the options in the “Format” tab in PowerPoint. Using different colors for each level enhances the visual difference.

Treemaps excel at illustrating hierarchical structures. These charts make it easy to understand relationships and dependencies. They efficiently use space, compactly displaying a large amount of data, reducing the need for excessive scrolling or navigation. Additionally, using colors enhances the understanding of data by representing different variables or categories.

In some cases, treemaps might become complex, especially with deep hierarchies.  It becomes challenging for some users to interpret the chart. At the same time, displaying detailed information within each rectangle might be constrained by space. It potentially limits the amount of data that can be shown clearly. Without proper labeling and color coding, there’s a risk of misinterpretation.

A heatmap is a data visualization tool that uses color coding to represent values across a two-dimensional surface. In these, colors replace numbers to indicate the magnitude of each cell. This color-shaded matrix display is valuable for summarizing and understanding data sets with a glance [7] . The intensity of the color corresponds to the value it represents, making it easy to identify patterns, trends, and variations in the data.

As a tool, heatmaps help businesses analyze website interactions, revealing user behavior patterns and preferences to enhance overall user experience. In addition, companies use heatmaps to assess content engagement, identifying popular sections and areas of improvement for more effective communication. They excel at highlighting patterns and trends in large datasets, making it easy to identify areas of interest.

We can implement heatmaps to express multiple data types, such as numerical values, percentages, or even categorical data. Heatmaps help us easily spot areas with lots of activity, making them helpful in figuring out clusters [8] . When making these maps, it is important to pick colors carefully. The colors need to show the differences between groups or levels of something. And it is good to use colors that people with colorblindness can easily see.

Check our detailed guide on how to create a heatmap here. Also discover our collection of heatmap PowerPoint templates .

Pie charts are circular statistical graphics divided into slices to illustrate numerical proportions. Each slice represents a proportionate part of the whole, making it easy to visualize the contribution of each component to the total.

The size of the pie charts is influenced by the value of data points within each pie. The total of all data points in a pie determines its size. The pie with the highest data points appears as the largest, whereas the others are proportionally smaller. However, you can present all pies of the same size if proportional representation is not required [9] . Sometimes, pie charts are difficult to read, or additional information is required. A variation of this tool can be used instead, known as the donut chart , which has the same structure but a blank center, creating a ring shape. Presenters can add extra information, and the ring shape helps to declutter the graph.

Pie charts are used in business to show percentage distribution, compare relative sizes of categories, or present straightforward data sets where visualizing ratios is essential.

Real-Life Application of Pie Charts

Consider a scenario where you want to represent the distribution of the data. Each slice of the pie chart would represent a different category, and the size of each slice would indicate the percentage of the total portion allocated to that category.

Step 1: Define Your Data Structure

Imagine you are presenting the distribution of a project budget among different expense categories.

• Column A: Expense Categories (Personnel, Equipment, Marketing, Miscellaneous)
• Column B: Budget Amounts ($40,000, $30,000, $20,000, $10,000) Column B represents the values of your categories in Column A.

Step 2: Insert a Pie Chart

Using any of the accessible tools, you can create a pie chart. The most convenient tools for forming a pie chart in a presentation are presentation tools such as PowerPoint or Google Slides.  You will notice that the pie chart assigns each expense category a percentage of the total budget by dividing it by the total budget.

For instance:

• Personnel: $40,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 40%
• Equipment: $30,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 30%
• Marketing: $20,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 20%
• Miscellaneous: $10,000 / ($40,000 + $30,000 + $20,000 + $10,000) = 10%

You can make a chart out of this or just pull out the pie chart from the data.

3D pie charts and 3D donut charts are quite popular among the audience. They stand out as visual elements in any presentation slide, so let’s take a look at how our pie chart example would look in 3D pie chart format.

Step 03: Results Interpretation

The pie chart visually illustrates the distribution of the project budget among different expense categories. Personnel constitutes the largest portion at 40%, followed by equipment at 30%, marketing at 20%, and miscellaneous at 10%. This breakdown provides a clear overview of where the project funds are allocated, which helps in informed decision-making and resource management. It is evident that personnel are a significant investment, emphasizing their importance in the overall project budget.

Pie charts provide a straightforward way to represent proportions and percentages. They are easy to understand, even for individuals with limited data analysis experience. These charts work well for small datasets with a limited number of categories.

However, a pie chart can become cluttered and less effective in situations with many categories. Accurate interpretation may be challenging, especially when dealing with slight differences in slice sizes. In addition, these charts are static and do not effectively convey trends over time.

For more information, check our collection of pie chart templates for PowerPoint .

Histograms present the distribution of numerical variables. Unlike a bar chart that records each unique response separately, histograms organize numeric responses into bins and show the frequency of reactions within each bin [10] . The x-axis of a histogram shows the range of values for a numeric variable. At the same time, the y-axis indicates the relative frequencies (percentage of the total counts) for that range of values.

Whenever you want to understand the distribution of your data, check which values are more common, or identify outliers, histograms are your go-to. Think of them as a spotlight on the story your data is telling. A histogram can provide a quick and insightful overview if you’re curious about exam scores, sales figures, or any numerical data distribution.

Real-Life Application of a Histogram

In the histogram data analysis presentation example, imagine an instructor analyzing a class’s grades to identify the most common score range. A histogram could effectively display the distribution. It will show whether most students scored in the average range or if there are significant outliers.

Step 1: Gather Data

He begins by gathering the data. The scores of each student in class are gathered to analyze exam scores.

After arranging the scores in ascending order, bin ranges are set.

Step 2: Define Bins

Bins are like categories that group similar values. Think of them as buckets that organize your data. The presenter decides how wide each bin should be based on the range of the values. For instance, the instructor sets the bin ranges based on score intervals: 60-69, 70-79, 80-89, and 90-100.

Step 3: Count Frequency

Now, he counts how many data points fall into each bin. This step is crucial because it tells you how often specific ranges of values occur. The result is the frequency distribution, showing the occurrences of each group.

Here, the instructor counts the number of students in each category.

• 60-69: 1 student (Kate)
• 70-79: 4 students (David, Emma, Grace, Jack)
• 80-89: 7 students (Alice, Bob, Frank, Isabel, Liam, Mia, Noah)
• 90-100: 3 students (Clara, Henry, Olivia)

Step 4: Create the Histogram

It’s time to turn the data into a visual representation. Draw a bar for each bin on a graph. The width of the bar should correspond to the range of the bin, and the height should correspond to the frequency.  To make your histogram understandable, label the X and Y axes.

In this case, the X-axis should represent the bins (e.g., test score ranges), and the Y-axis represents the frequency.

The histogram of the class grades reveals insightful patterns in the distribution. Most students, with seven students, fall within the 80-89 score range. The histogram provides a clear visualization of the class’s performance. It showcases a concentration of grades in the upper-middle range with few outliers at both ends. This analysis helps in understanding the overall academic standing of the class. It also identifies the areas for potential improvement or recognition.

Thus, histograms provide a clear visual representation of data distribution. They are easy to interpret, even for those without a statistical background. They apply to various types of data, including continuous and discrete variables. One weak point is that histograms do not capture detailed patterns in students’ data, with seven compared to other visualization methods.

A scatter plot is a graphical representation of the relationship between two variables. It consists of individual data points on a two-dimensional plane. This plane plots one variable on the x-axis and the other on the y-axis. Each point represents a unique observation. It visualizes patterns, trends, or correlations between the two variables.

Scatter plots are also effective in revealing the strength and direction of relationships. They identify outliers and assess the overall distribution of data points. The points’ dispersion and clustering reflect the relationship’s nature, whether it is positive, negative, or lacks a discernible pattern. In business, scatter plots assess relationships between variables such as marketing cost and sales revenue. They help present data correlations and decision-making.

Real-Life Application of Scatter Plot

A group of scientists is conducting a study on the relationship between daily hours of screen time and sleep quality. After reviewing the data, they managed to create this table to help them build a scatter plot graph:

In the provided example, the x-axis represents Daily Hours of Screen Time, and the y-axis represents the Sleep Quality Rating.

The scientists observe a negative correlation between the amount of screen time and the quality of sleep. This is consistent with their hypothesis that blue light, especially before bedtime, has a significant impact on sleep quality and metabolic processes.

There are a few things to remember when using a scatter plot. Even when a scatter diagram indicates a relationship, it doesn’t mean one variable affects the other. A third factor can influence both variables. The more the plot resembles a straight line, the stronger the relationship is perceived [11] . If it suggests no ties, the observed pattern might be due to random fluctuations in data. When the scatter diagram depicts no correlation, whether the data might be stratified is worth considering.

Choosing the appropriate data presentation type is crucial when making a presentation . Understanding the nature of your data and the message you intend to convey will guide this selection process. For instance, when showcasing quantitative relationships, scatter plots become instrumental in revealing correlations between variables. If the focus is on emphasizing parts of a whole, pie charts offer a concise display of proportions. Histograms, on the other hand, prove valuable for illustrating distributions and frequency patterns. 

Bar charts provide a clear visual comparison of different categories. Likewise, line charts excel in showcasing trends over time, while tables are ideal for detailed data examination. Starting a presentation on data presentation types involves evaluating the specific information you want to communicate and selecting the format that aligns with your message. This ensures clarity and resonance with your audience from the beginning of your presentation.

1. Fact Sheet Dashboard for Data Presentation

Convey all the data you need to present in this one-pager format, an ideal solution tailored for users looking for presentation aids. Global maps, donut chats, column graphs, and text neatly arranged in a clean layout presented in light and dark themes.

Use This Template

2. 3D Column Chart Infographic PPT Template

Represent column charts in a highly visual 3D format with this PPT template. A creative way to present data, this template is entirely editable, and we can craft either a one-page infographic or a series of slides explaining what we intend to disclose point by point.

3. Data Circles Infographic PowerPoint Template

An alternative to the pie chart and donut chart diagrams, this template features a series of curved shapes with bubble callouts as ways of presenting data. Expand the information for each arch in the text placeholder areas.

4. Colorful Metrics Dashboard for Data Presentation

This versatile dashboard template helps us in the presentation of the data by offering several graphs and methods to convert numbers into graphics. Implement it for e-commerce projects, financial projections, project development, and more.

5. Animated Data Presentation Tools for PowerPoint & Google Slides

A slide deck filled with most of the tools mentioned in this article, from bar charts, column charts, treemap graphs, pie charts, histogram, etc. Animated effects make each slide look dynamic when sharing data with stakeholders.

6. Statistics Waffle Charts PPT Template for Data Presentations

This PPT template helps us how to present data beyond the typical pie chart representation. It is widely used for demographics, so it’s a great fit for marketing teams, data science professionals, HR personnel, and more.

7. Data Presentation Dashboard Template for Google Slides

A compendium of tools in dashboard format featuring line graphs, bar charts, column charts, and neatly arranged placeholder text areas. 

8. Weather Dashboard for Data Presentation

Share weather data for agricultural presentation topics, environmental studies, or any kind of presentation that requires a highly visual layout for weather forecasting on a single day. Two color themes are available.

9. Social Media Marketing Dashboard Data Presentation Template

Intended for marketing professionals, this dashboard template for data presentation is a tool for presenting data analytics from social media channels. Two slide layouts featuring line graphs and column charts.

10. Project Management Summary Dashboard Template

A tool crafted for project managers to deliver highly visual reports on a project’s completion, the profits it delivered for the company, and expenses/time required to execute it. 4 different color layouts are available.

11. Profit & Loss Dashboard for PowerPoint and Google Slides

A must-have for finance professionals. This typical profit & loss dashboard includes progress bars, donut charts, column charts, line graphs, and everything that’s required to deliver a comprehensive report about a company’s financial situation.

Overwhelming visuals

One of the mistakes related to using data-presenting methods is including too much data or using overly complex visualizations. They can confuse the audience and dilute the key message.

Inappropriate chart types

Choosing the wrong type of chart for the data at hand can lead to misinterpretation. For example, using a pie chart for data that doesn’t represent parts of a whole is not right.

Lack of context

Failing to provide context or sufficient labeling can make it challenging for the audience to understand the significance of the presented data.

Inconsistency in design

Using inconsistent design elements and color schemes across different visualizations can create confusion and visual disarray.

Failure to provide details

Simply presenting raw data without offering clear insights or takeaways can leave the audience without a meaningful conclusion.

Lack of focus

Not having a clear focus on the key message or main takeaway can result in a presentation that lacks a central theme.

Visual accessibility issues

Overlooking the visual accessibility of charts and graphs can exclude certain audience members who may have difficulty interpreting visual information.

In order to avoid these mistakes in data presentation, presenters can benefit from using presentation templates . These templates provide a structured framework. They ensure consistency, clarity, and an aesthetically pleasing design, enhancing data communication’s overall impact.

Understanding and choosing data presentation types are pivotal in effective communication. Each method serves a unique purpose, so selecting the appropriate one depends on the nature of the data and the message to be conveyed. The diverse array of presentation types offers versatility in visually representing information, from bar charts showing values to pie charts illustrating proportions. 

Using the proper method enhances clarity, engages the audience, and ensures that data sets are not just presented but comprehensively understood. By appreciating the strengths and limitations of different presentation types, communicators can tailor their approach to convey information accurately, developing a deeper connection between data and audience understanding.

[1] Government of Canada, S.C. (2021) 5 Data Visualization 5.2 Bar Chart , 5.2 Bar chart .  https://www150.statcan.gc.ca/n1/edu/power-pouvoir/ch9/bargraph-diagrammeabarres/5214818-eng.htm

[2] Kosslyn, S.M., 1989. Understanding charts and graphs. Applied cognitive psychology, 3(3), pp.185-225. https://apps.dtic.mil/sti/pdfs/ADA183409.pdf

[3] Creating a Dashboard . https://it.tufts.edu/book/export/html/1870

[4] https://www.goldenwestcollege.edu/research/data-and-more/data-dashboards/index.html

[5] https://www.mit.edu/course/21/21.guide/grf-line.htm

[6] Jadeja, M. and Shah, K., 2015, January. Tree-Map: A Visualization Tool for Large Data. In GSB@ SIGIR (pp. 9-13). https://ceur-ws.org/Vol-1393/gsb15proceedings.pdf#page=15

[7] Heat Maps and Quilt Plots. https://www.publichealth.columbia.edu/research/population-health-methods/heat-maps-and-quilt-plots

[8] EIU QGIS WORKSHOP. https://www.eiu.edu/qgisworkshop/heatmaps.php

[9] About Pie Charts.  https://www.mit.edu/~mbarker/formula1/f1help/11-ch-c8.htm

[10] Histograms. https://sites.utexas.edu/sos/guided/descriptive/numericaldd/descriptiven2/histogram/ [11] https://asq.org/quality-resources/scatter-diagram

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How To Read Graphs

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What are the key features of a graph? Some graphs communicate information well and others can even mislead us. Explore how graphs tell a story and be used to make information even more important.

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